Epson LW-700 User's Guide

LabelWorks LW-700

User's Guide

LabelWorks LW-700 User's Guide ............................................................................................................. 9

Introduction to Your LabelWorks Printer ................................................................................................ 10

Setting Up the Printer................................................................................................................................ 16

Creating Labels Using the Keyboard....................................................................................................... 23

Product Box Contents ........................................................................................................................ 10

Notations Used in the Documentation................................................................................................ 10

Label Printer Part Locations............................................................................................................... 11

Label Printer Parts......................................................................................................................... 11

Label Printer Parts - Keyboard ...................................................................................................... 13

Label Printer Parts - Display.......................................................................................................... 14

Connecting the AC Adapter................................................................................................................ 16

Installing Batteries.............................................................................................................................. 17

Inserting and Removing Tape Cartridges........................................................................................... 18

Turning the Printer On and Off ........................................................................................................... 21

Changing Language and Other Preferences...................................................................................... 22

Adjusting the Preview......................................................................................................................... 22

Entering Text ..................................................................................................................................... 23

Saving Labels .................................................................................................................................... 24

Deleting Labels .................................................................................................................................. 24

Adding Symbols................................................................................................................................. 24

Available Symbols......................................................................................................................... 25

Adding Frames................................................................................................................................... 26

Available Frames........................................................................................................................... 28

Adding Tables.................................................................................................................................... 29

Changing Font Size............................................................................................................................ 30

Changing the Label Font Size ....................................................................................................... 30

Changing the Font Size Using the Edit Menu................................................................................ 30

Changing the Label Font.................................................................................................................... 31

Adding Punctuation............................................................................................................................ 32

Adding Accented Letters.................................................................................................................... 32

Changing Label Format Settings........................................................................................................ 33

Label Format Settings ................................................................................................................... 33

Creating Special Format Labels Using the Keyboard ............................................................................ 37

Creating a Sequence of Labels.......................................................................................................... 37

Creating Barcode Labels.................................................................................................................... 38

Creating QR Code Labels .................................................................................................................. 38

Creating Folder Tab Labels................................................................................................................ 40

Creating Patch Panel Labels.............................................................................................................. 40

Cable Labels...................................................................................................................................... 41

Creating Cable Labels................................................................................................................... 42

Creating Equipment Management Labels.......................................................................................... 42

Printing Labels Using the Built-In Keyboard........................................................................................... 44

Previewing Labels ............................................................................................................................. 44

Printing and Cutting Labels ............................................................................................................... 44

Printing Multiple Copies of a Label..................................................................................................... 45

Printing Mirror Image Labels .............................................................................................................. 45

Printing Without Cutting...................................................................................................................... 45

Feeding and Cutting the Tape............................................................................................................ 46

Adjusting Print Density....................................................................................................................... 46

Using the Printer With Your Computer.................................................................................................... 47

Connecting the Printer to Your Computer........................................................................................... 47

Using Label Editor for Windows ......................................................................................................... 48

Getting Started With Label Editor .................................................................................................. 48

Installing Label Editor................................................................................................................ 48

Starting Label Editor ................................................................................................................. 48

Label Editor Main Window ........................................................................................................ 50

Label Editor Toolbars................................................................................................................ 51

Designing Labels With Label Editor............................................................................................... 53

Creating a Basic Label in Label Editor ...................................................................................... 54

Setting Default Preferences in Label Editor .............................................................................. 57

Working With Blocks in Label Editor ......................................................................................... 57

Adding Borders in Label Editor ................................................................................................. 59

Inserting Images in Label Editor................................................................................................ 60

Inserting Symbols in Label Editor.............................................................................................. 61

Inserting Barcodes in Label Editor............................................................................................ 62

Inserting QR Codes in Label Editor........................................................................................... 64

Inserting Tables in Label Editor................................................................................................. 66

Inserting the Date and Time in Label Editor.............................................................................. 67

Inserting a Background Pattern in Label Editor......................................................................... 68

Inserting Lines and Shapes in Label Editor............................................................................... 71

Inserting Text Art in Label Editor............................................................................................... 73

Editing Layout in Label Editor ................................................................................................... 74

Editing Text Design in Label Editor........................................................................................... 76

Creating Special Format Labels Using Label Editor ...................................................................... 76

Creating Labels from Imported Data in Label Editor ................................................................. 77

Creating Ribbons With Repeated Patterns in Label Editor........................................................ 80

Creating Equipment Management Labels in Label Editor......................................................... 82

Using the Label Editor Catalog ................................................................................................. 84

Creating Numbered Label Sequences in Label Editor .............................................................. 85

Printing Labels With Label Editor................................................................................................... 87

Printing Labels in Label Editor .................................................................................................. 88

Label Editor Printer Settings ..................................................................................................... 90

Print-Paste Printing in Label Editor........................................................................................... 92

Using Label Editor Lite for OS X......................................................................................................... 95

Getting Started With Label Editor Lite............................................................................................ 95

Installing Label Editor Lite......................................................................................................... 95

Starting Label Editor Lite........................................................................................................... 96

Label Editor Lite Main Window.................................................................................................. 97

Designing Labels With Label Editor Lite........................................................................................ 98

Setting Default Preferences in Label Editor Lite........................................................................ 98

Creating a Basic Label in Label Editor Lite.............................................................................. 100

Formatting Text in Label Editor Lite ........................................................................................ 101

Inserting Images in Label Editor Lite....................................................................................... 102

Inserting the Date and Time in Label Editor Lite...................................................................... 103

Adding Borders in Label Editor Lite......................................................................................... 103

Inserting QR Codes in Label Editor Lite.................................................................................. 104

Using the Label Editor Lite Wizard.......................................................................................... 105

Feeding and Cutting the Tape in Label Editor Lite....................................................................... 106

Printing Labels With Label Editor Lite.......................................................................................... 107

Applying Your Labels.............................................................................................................................. 108

Applying Standard Labels ................................................................................................................ 108

Iron-on Labels.................................................................................................................................. 109

Applying Iron-on Labels............................................................................................................... 109

Iron-on Label Tips........................................................................................................................ 110

Cleaning the Printer ................................................................................................................................ 112

Cleaning the Outside of the Printer................................................................................................... 112

Cleaning the Print Head ................................................................................................................... 112

Solving Problems.................................................................................................................................... 114

Checking for Software Updates........................................................................................................ 114

Product Error Messages................................................................................................................... 114

Resetting the Printer......................................................................................................................... 116

Solutions When the Display Is Blank................................................................................................ 116

Solutions When the Printer Does Not Print....................................................................................... 116

Solutions to Computer Printing Problems......................................................................................... 117

Solutions When Print Quality Is Poor................................................................................................ 117

Solutions to Tape Cutting Problems................................................................................................. 118

Solutions to Problems With Saved Labels........................................................................................ 118

Solutions to Problems Attaching Labels........................................................................................... 119

Solutions to Problems With Iron-on Labels....................................................................................... 119

Where to Get Help............................................................................................................................ 119

Technical Specifications ........................................................................................................................ 121

Label Editor Software System Requirements................................................................................... 121

Label Editor Lite Software System Requirements............................................................................ 121

Label Printer Specifications.............................................................................................................. 122

Label Printer Power Supply Specifications....................................................................................... 123

Notices ..................................................................................................................................................... 124

Important Safety Instructions............................................................................................................ 124

General Label Printer Safety Instructions.................................................................................... 124

Tape Cartridge Safety Instructions.............................................................................................. 125

AC Adapter Safety Instructions.................................................................................................... 126

Battery Safety Instructions........................................................................................................... 126

FCC Compliance Statement............................................................................................................. 127

Trademarks...................................................................................................................................... 128

Copyright Notice............................................................................................................................... 128

Copyright Attribution.................................................................................................................... 129

LabelWorks LW-700 User's Guide

Welcome to the LabelWorks LW-700 User's Guide.

Introduction to Your LabelWorks Printer

See these sections to learn more about your label printer and this manual.

Product Box Contents Notations Used in the Documentation Label Printer Part Locations

Product Box Contents

Make sure your label printer box included all of these parts:

1 Printer 2 AC adapter 3 USB cable 4 Sample tape cartridge 5 Label Editor software DVD for Windows

Parent topic: Introduction to Your LabelWorks Printer

Notations Used in the Documentation

Follow the guidelines in these notations as you read your documentation:

• Warnings must be followed carefully to avoid bodily injury.

• Cautions must be observed to avoid damage to your equipment.

• Notes contain important information about your label printer.

• Tips contain additional label printing information.

Parent topic: Introduction to Your LabelWorks Printer

Label Printer Part Locations

Check the part illustrations to learn about the parts on your label printer.

Label Printer Parts Label Printer Parts - Keyboard Label Printer Parts - Display

Parent topic: Introduction to Your LabelWorks Printer

Label Printer Parts

Top

1 Tape cover 2 Tape ejection slot

3 Display

Connectors

1 USB port 2 AC adapter port

Parent topic: Label Printer Part Locations

Label Printer Parts - Keyboard

1 Print and cut 2 Print multiple copies or mirror image labels 3 Preview current label 4 Shift 5 Turn printer on/off 6 Connect to computer (PC link) 7 Caps lock 8 Add an accented letter 9 Spacebar

10 Navigate 11 Select, Enter, or OK 12 Backspace, Cancel, or Escape 13 Add sequence numbers, barcode, or QR code 14 Add symbols 15 Select font size 16 Select font 17 Select language and other preferences 18 Open Edit menu to add frames or other special features 19 Save or create new label, or select a saved label 20 Select a saved label 21 Create a folder tab label 22 Create a cable label 23 Create an equipment management label

Parent topic: Label Printer Part Locations

Label Printer Parts - Display

1 Battery level 2 Use of upper or lower case 3 Flashes to indicate accent mark selection 4 Current label number 5 Current line number 6 Cursor 7 Use of Auto cut setting 8 Use of customized font width 9 Current font size

Parent topic: Label Printer Part Locations

Setting Up the Printer

Follow the instructions in these sections to set up your label printer.

Connecting the AC Adapter Installing Batteries Inserting and Removing Tape Cartridges Turning the Printer On and Off Changing Language and Other Preferences Adjusting the Preview

Connecting the AC Adapter

Use the AC adapter to power the printer without batteries.

1. Connect the adapter to the printer's AC adapter port.

2. Plug the other end of the adapter into an electrical outlet

Parent topic: Setting Up the Printer

Installing Batteries

You can use batteries instead of the AC adapter when you are not near a power source. The printer requires 6 AA alkaline batteries.

Caution: Make sure the power is off before you install batteries. Note: Batteries are not included.

1. Press the tab and open the battery cover.

2. Insert the batteries with the + and – ends facing as shown.

3. Replace the battery cover.

Parent topic: Setting Up the Printer

Inserting and Removing Tape Cartridges

You can use LabelWorks tapes with widths ranging from 0.25 inch (6 mm) to 1 inch (24 mm). Note: Width measurements in inches are approximate. Use only tape cartridges with this mark:

For a complete list of available tape cartridges, go to epson.com/labelworks (U.S.) or

epson.ca/labelworks (Canada).

1. Make sure the power is off before you install or remove a tape cartridge.

2. Remove any slack from the tape using a pencil or pen.

3. Lift up the tape cover.

4. Insert the cartridge as shown and press it down firmly until it snaps into place. Make sure the end of the tape slides into the ejection slot.

5. Close the tape cover.

To remove a tape cartridge, open the cover, grasp the sides of the tape, and lift it out of the printer.

Parent topic: Setting Up the Printer

Turning the Printer On and Off

Make sure the AC adapter is connected or batteries are installed.

• To turn on the printer, press the power button.

The display lights up.

• To turn off the printer, press the power button.

You see a Powering Off message on the display and your work is saved automatically. Caution: Do not unplug the printer until the display turns off.

The printer turns off automatically (and saves your work) if it is not used within 5 minutes. When PC link is in use, the printer turns off if it is not used within one hour.

Parent topic: Setting Up the Printer Related tasks

Installing Batteries Connecting the AC Adapter

Changing Language and Other Preferences

You can adjust the language and other preferences in the way your label printer works.

1. Press the key.

2. Use the key to highlight any of the following settings, then press the keyto select it:

• Contrast

• Backlight

• Battery type

• Language

• inch:cm

3. Use the key to highlight the option you want, then press the keytoselectit.

Parent topic: Setting Up the Printer

Adjusting the Preview

By default, the display shows a preview of your formatted label and its dimensions. You can turn off the preview if you want to see more lines of text on the display (for multi-line labels).

To change the preview, press the + keys. You can toggle between the two views as necessary.

Parent topic: Setting Up the Printer

Creating Labels Using the Keyboard

You can use the built-in keyboard to design and create a variety of labels.

Entering Text Saving Labels Deleting Labels Adding Symbols Adding Frames Adding Tables Changing Font Size Changing the Label Font Adding Punctuation Adding Accented Letters Changing Label Format Settings

Entering Text

You can use the built-in keyboard to enter letters, numbers, and other characters.

• To type an uppercase letter, press the key + the letter.

• To use all uppercase letters, press the key, then type your text.

• To start a new line, press the key.

The line number appears on the display. Note: You can print up to 8 lines of text, depending on the label format and tape width. If you try to

exceed the maximum, an error message appears.

• To start a new block of text, press the + keys.

Text blocks allow you to apply styles to one block at a time. The following example shows two blocks of text on the display and on a printed label:

1 Block 1 on the display 2 Block 2 on the display 3 Block 1 printed 4 Block 2 printed

• To delete the previous character or line, press the key.

• To view a detailed preview of your label, press the key.

Parent topic: Creating Labels Using the Keyboard Related tasks

Changing Label Format Settings

Saving Labels

You can store up to 100 saved labels at a time. To save your label, press the key. The label you created is saved, and you are ready to create

another one.

Parent topic: Creating Labels Using the Keyboard

Deleting Labels

Each label you create is numbered. If you delete a saved label, you can reuse its number to create a new label.

1. To select a label for deletion, press the or key until you see the label you want.

2. To delete the label, press the + keys. You see a message asking if you want to delete all the text.

3. Press the key to delete, or press the key if you change your mind.

Parent topic: Creating Labels Using the Keyboard

Adding Symbols

You can select from a variety of graphic symbols to incorporate into your labels. Note: The Label Editor and Label Editor Lite software include additional symbols and allow you to import

your own graphics and logos.

1. To add a symbol, press the key. You see a list of symbol categories on the display.

2. Use the key to scroll through the list of categories, then press the key to select the one you want.

The symbols appear on the display.

3. Use the key to highlight the symbol you want and press the key.

Available Symbols

Parent topic: Creating Labels Using the Keyboard

Available Symbols

You can select from these symbols:

Measurement Metric Abbreviation

Punctuation Parentheses

Math Currency

Doublefigure Greek

Office

Safety

Facility

Prohibition

Household

Food

Sports Activity Occasion

Shipping Electrical Animals Zodiac Emoticons

Parent topic: Adding Symbols

Adding Frames

You can add frames to your labels, ranging from simple rectangles to graphic borders incorporating images for special occasions and activities. You can add a frame to a block of text, or to the whole label.

1. To add a frame, press the key. You see the Edit menu on the display.

2. Use the key to highlight Frame & Table and press the key.

3. Highlight Frame and press the key. You see the frames on the display.

4. Use the key to highlight the number of the frame you want, or enter the frame number to jump directly to a frame.

5. Press the key to select the frame you want.

6. Highlight Whole label or This block and press the key.

Note: You can add a frame either before or after adding the text to your label, but the frame will not appear on the preview until you add text.

Available Frames

Parent topic: Creating Labels Using the Keyboard Related references

Label Format Settings

Available Frames

You can select from these frames:

Parent topic: Adding Frames

Adding Tables

You can add tables containing up to 8 rows (depending on the width of the tape you are using). You can add as many columns as necessary to each table.

1. To add a table, press the key. You see the Edit menu on the display.

2. Use the key to highlight Frame & Table and press the key.

3. Highlight Table and press the key. You see several table styles to choose from.

4. Use the key to highlight the table style you want and press the key.

5. Highlight Whole label or This block, depending on how you want to use the table and press the key.

Note: If you select This block, you can add more than one table to a label.

6. To add a new row to the table, press the key.

7. To add a new column to the table, press the + keys.

Parent topic: Creating Labels Using the Keyboard Related references

Label Format Settings

Changing Font Size

You can change the size of the letters, numbers, and symbols on your labels. You can use either the

key to quickly format a simple label, or the key for more control over the size of individual lines or

text blocks.

Changing the Label Font Size Changing the Font Size Using the Edit Menu

Parent topic: Creating Labels Using the Keyboard

Changing the Label Font Size

You can quickly change the size of the font on your label.

1. Press the key. You see a description of the number of lines on your label and squares representing the text.

2. Press the key repeatedly until you see the size you want to use.

When the display returns to your label preview, you see your text in the size you have selected.

Parent topic: Changing Font Size

Changing the Font Size Using the Edit Menu

You can use the Edit menu to change the font size for each line or block of text on your label.

1. Press the key. You see the Edit menu on the display.

2. Use the key to highlight Font size and press the key.

+ 99 hidden pages