Epson 40 User Manual

™

Epson WorkForce 600 Series

Quick Guide

Basic Printing, Copying, Scanning, and Faxing

Maintaining Your All-in-One

Solving Problems

Adjusting the Control Panel. . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4

Loading Paper . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5

Using Special Papers . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6

Placing Originals for Copying, Scanning, or Faxing. . . . . . . . 8

Using the Scanner Glass . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8

Using the Automatic Document Feeder . . . . . . . . . . . . . . . . . . . . . . . . . . . 9

Copying a Document or Photo . . . . . . . . . . . . . . . . . . . . . . . . . 10

Copying a Document . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10

Restoring, Cropping, or Copying Photos . . . . . . . . . . . . . . . . . . . . . . . . . 11

Faxing a Document or Photo. . . . . . . . . . . . . . . . . . . . . . . . . . . 14

Connecting a Phone or Answering Machine . . . . . . . . . . . . . . . . . . . . . . . 14

Setting Up Fax Features . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 15

Sending a Fax . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 20

Receiving Faxes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 22

Printing From Your Camera’s Memory Card . . . . . . . . . . . . . 23

Inserting Your Camera’s Memory Card . . . . . . . . . . . . . . . . . . . . . . . . . . 23

Printing From Your Computer. . . . . . . . . . . . . . . . . . . . . . . . . . 26

Printing in Windows . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 26

Printing With a Macintosh . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 28

Selecting the Correct Paper Type . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 32

Scanning a Document or Photo . . . . . . . . . . . . . . . . . . . . . . . . 33

Basic Scanning . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 33

Scanning Multiple Pages . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 35

2 Contents

Maintaining Your All-in-One . . . . . . . . . . . . . . . . . . . . . . . . . . . 36

Checking the Print Head Nozzles . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 36

Cleaning the Print Head . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 37

Checking the Ink Cartridge Status . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 38

Purchasing Epson Ink Cartridges . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 39

Replacing Ink Cartridges . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 40

Solving Problems . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 42

Checking for Software Updates . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 42

Problems and Solutions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 42

Where To Get Help . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 46

Notices. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 47

Contents 3

Adjusting the Control Panel

The control panel is adjustable. To raise it, lift it up from the bottom. To lower it, squeeze the release lever underneath and push the control panel down.

If you want to turn off the “beep” heard when you press a button, follow these steps:

1. Press the

2. Press

3. Press

4. Select

5. Press

6. Press the

4 Adjusting the Control Panel

Home button.

r until Setup is selected and press OK. l or r to select Printer Setup and press OK.

Sound and press OK.

d to select Off and press OK.

Home button to return to the Home screen.

Loading Paper

You can load up to 100 sheets of plain paper or Epson® Bright White Paper, or 80 sheets of Epson Presentation Paper Matte. Load Premium Presentation Paper Matte and most photo papers 20 sheets at a time. Load transfer paper and adhesive sheets one sheet at a time.

1. Open the paper support and pull up the extensions. Then extend the output tray and raise the stopper.

Note: If you are using legal-size paper, do not raise the stopper.

2. Flip the feeder guard forward, then squeeze the edge guide and slide it left.

Loading Paper 5

3. Insert the paper, glossy or printable side up, short edge first, against the right side. Then slide the edge guide against the paper, but not too tightly.

Letter-size

4 × 6 inches

Note:

Make sure the paper stack fits under the arrow mark inside the left edge guide.

Always load paper short edge first, even for landscape printing. Load letterhead or pre-printed paper top edge first.

For details on paper and instructions on loading envelopes, see the on-screen Epson Information Center.

Using Special Papers

Epson offers a wide array of high quality papers, making it easy to maximize the impact of your photos, presentations, and creative projects.

You can purchase genuine Epson ink and paper at Epson Supplies Central www.epson.com/ink3 (U.S. sales) or www.epson.ca (Canadian sales). You can also purchase supplies from an Epson authorized reseller. To find the nearest one, call 800-GO-EPSON (800-463-7766).

Part

Paper name Size

Epson Bright White Paper Letter (8.5 × 11 inches) S041586 500 Epson Photo Paper Glossy Borderless 4 × 6 inches S041809

Letter (8.5 × 11 inches) S041141

6 Loading Paper

number

S04203850100

S041649 S041271

Sheet count

20 50 100

Paper name Size

Part number

Sheet count

Epson Premium Photo Paper

Glossy

Epson Ultra Premium Photo

Paper Glossy

Epson Premium Photo Paper

Semi-gloss

Epson Presentation Paper Matte Letter (8.5 × 11 inches) S041062 100

Epson Premium Presentation

Paper Matte

Borderless 4 × 6 inches S041808

S04172740100 Borderless 5 × 7 inches S041464 20 Borderless 8 × 10 inches S041465 20 Letter (8.5 × 11 inches) S042183

S0416672550 Borderless 4 × 6 inches S042181

S04217460100 Borderless 5 × 7 inches S041945 20 Borderless 8 × 10 inches S041946 20 Letter (8.5 × 11 inches) S042175

S0421822550 Borderless 4 × 6 inches S041982 40 Letter (8.5 × 11 inches) S041331 20

Legal (8.5 × 14 inches) S041067 100 Borderless 8 × 10 inches S041467 50 Letter (8.5 × 11 inches) S041257

S04218050100

Epson Premium Presentation

Paper Matte Double-sided

Epson Ultra Premium

Presentation Paper Matte

Epson Photo Quality Self-

adhesive Sheets

Epson Iron-on Cool Peel Transfer

Paper

Letter (8.5 × 11 inches) S041568 50

Letter (8.5 × 11 in.) S041341 50

A4 (8.3 × 11.7 inches) S041106 10

Letter (8.5 × 11 inches) S041153 10

Using Special Papers 7

Placing Originals for Copying, Scanning, or Faxing

Before you copy, scan, or fax, place your documents or photos on the scanner glass (below) or in the Automatic Document Feeder (see page9).

Using the Scanner Glass

You can place one or two photos or a document up to letter-size (or A4) on the scanner glass to make color or black and white copies.

1. Open the document cover and place your original face-down on the scanner glass, with the top against the back left corner.

If you’re scanning 3 × 5- or 4 × 6-inch photos, you can place up to two at a time on the scanner glass. Place them at least 1/4 inch (5 mm) apart.

1/4 inch (5 mm)

2. Close the cover gently so you don’t move the original(s).

8 Placing Originals for Copying, Scanning, or Faxing

1/4 inch (5 mm)

Using the Automatic Document Feeder

You can place up to 30 letter-size sheets or 10 legal-size sheets in the Automatic Document Feeder.

1. Fan the originals, then tap them on a flat surface to even the edges.

2. Open the Automatic Document Feeder paper support, and then move the edge guide outward.

3. Insert the originals face-up.

4. Slide the edge guide against the originals, but not too tightly.

Note:

When you use the Copy function, letter-size paper is automatically selected for your printed copies. If you copy a legal-size document, the image will be cropped to fit lettersize paper.

Using the Automatic Document Feeder 9

Copying a Document or Photo

Once you’ve placed your originals on the scanner glass or in the Automatic Document Feeder (see page8), you can make color or black and white copies. See:

■ “Copying a Document” below

■ “Restoring, Cropping, or Copying Photos” on page 11

Copying a Document

1. Place your original(s) for copying (see page 8).

2. Load letter-size plain paper, Epson Bright White P aper, or Epson Presentation Paper Matte.

3. Press the

4. Press

5. Press

6. Press

7. Press

OK.

+ or – to select the number of copies you want.

u or d to select Color or B&W (black and

white) copies.

l or r to change the density (make the copies

lighter or darker).

Home button until Copy is selected.

10 Copying a Document or Photo

8. To change print settings, press to select setting should be should be

■ To adjust the copy size, press d to select

Paper and Copy Settings. The Layout

With Border and the Paper Size

Letter.

Reduce/Enlarge, press r, then pressu or d to

choose or

Actual (and select a percentage using +

–), Auto Fit Page (to automatically size the

Menu and then OK

image to fit your paper), or one of the specific sizes listed. Then press

Note:

If you’re using the Auto Document Feeder to copy a document, you can only select Actual at 100% or Legal –> Letter.

■ Press d to scroll down to the Paper Type setting and select Plain Paper.

■ For the Document Type setting, choose Text for plain documents or

Text & Image if your document contains photos or graphics.

■ To change the copy quality (for plain paper only), select Quality, press r,

then press

u or d to choose Draft, Standard Quality, or Best. Press OK.

OK.

9. After you finish selecting your settings, press

10. Press

x Start to begin copying. To cancel copying, press y Stop/Clear

Settings

OK.

Restoring, Cropping, or Copying Photos

You can copy one or two photos onto 4 × 6-inch, 5 × 7-inch, or letter-size photo paper for instant photo reprints. You can also restore colors in faded photos, print with or without borders, convert photos to black and white, and crop your photos.

1. Place one or two photos on the scanner glass. Place them at least 1/4 inch (5 mm) apart.

2. Load 4 × 6-inch, 5 × 7-inch, or letter-size Epson photo paper in the sheet feeder.

Restoring, Cropping, or Copying Photos 11

3. Press the Home button until Copy is selected. Then press

OK.

4. Press Menu, then pressl or r until Copy/Restore

Photos

is selected.

5. Press

6. To turn on

7. When you see this screen, press

OK.

Color Restoration to restore colors in

faded photos as you copy, press

OK to select On.

(If your photo is not faded, do not turn on

Restoration

; press d to select Off.) Then press OK.

OK to prescan your

Color

photos:

8. When you see a message asking you to select the number of copies, press

OK.

9. If you placed more than one photo on the scanner glass, press

10. To print more than 1 copy, press

l or r to move through your photos.

+ or – to select the number (up to 99). If

you are copying 2 photos, do this for the other photo as well.

11. If you want to crop your photos and enlarge the resulting image area to fit onto your paper, press

Display/Crop.

■ To resize the image area, press + or –.

■ To move the image area, use the arrow buttons.

■ To check the zoomed image, press OK.

When you finish cropping your photos, press

12. Press

OK again to continue.

12 Copying a Document or Photo

OK.

13. To change any of the settings displayed on the screen, press

Paper and Copy Settings.

■ To change the paper size, select Paper Size,

press paper you loaded. press depend on the

■ To change the paper type, select Paper Type, press r, then press u ord

to choose the setting for the paper you loaded. Then press

For this paper type Choose this setting

Epson Premium Photo Paper Glossy Prem. Glossy Epson Premium Photo Paper Semi-gloss Epson Ultra Premium Photo Paper Glossy Ultra Glossy Epson Photo Paper Glossy Glossy Epson Premium Presentation Paper Matte Matte Epson Ultra Premium Presentation Paper Matte

■ To change the print layout, select Borderless, then press r. Pressu or d

to choose (slight cropping may occur) or image. Then press

Menu and then OK to select

r, then press u or d to choose the size of

OK. (Paper Size options

Paper Type setting you choose.)

OK.

On to expand the image all the way to the edge of the paper

Off to leave a small margin around the

OK.

■ To adjust the amount of image expansion when printing borderless

photos, select

Expansion, press r, then pressu or d to choose

Standard, Medium, or Minimum. Then press OK. (Your printed photo

may have white borders if you use the

■ If you want to create a black-and-white copy of a color photo, select

Minimum setting.)

Filter, pressr, then press u or d and choose B&W. Then press OK.

14. After you finish selecting your settings, press

15. When you’re ready to copy, press

Clear Settings

Note:

When you scan with your computer, you can use additional options to transform faded, dusty, or badly exposed photos into ones with true-to-life color and sharpness. See the on-screen Epson Information Center for details.

x Start. To cancel copying, press y Stop/

OK.

Restoring, Cropping, or Copying Photos 13

Faxing a Document or Photo

Your WorkForce 600 Series lets you send faxes by entering fax numbers or selecting entries from a speed dial list. Using the Automatic Document Fe eder, you can fax up to 30 pages at a time.

See these sections:

■ “Connecting a Phone or Answering Machine” below

■ “Setting Up Fax Features” on page15

■ “Sending a Fax” on page 20

■ “Receiving Faxes” on page 22

For more information on faxing and fax settings, see the on-screen Epson Information Center.

Connecting a Phone or Answering Machine

1. Connect the phone cable from the wall jack to the LINE port on the back of the WorkForce 600 Series.

Note:

If you’re connecting the WorkForce 600 Series to a DSL phone line, you must plug a DSL filter into the wall jack or you won’t be able to use the fax or telephone equipment as described below. Contact your DSL provider for the necessary filter.

14 Faxing a Document or Photo

2. To use a telephone or answering machine, you need a second phone cable. Connect one end of the cable to the telephone or answering machine, and connect the other end to the

EXT. port on the back of the WorkForce 600

Series (or to another wall jack on the same line).

If your answering machine is set to pick up on the fourth ring, you should set the WorkForce 600 Series to pick up on the fifth ring or later :

1. Press the

2. Press

Home button.

l or r to select Setup, then press OK

3. Press l or r to select Fax Setting, then press OK.

4. Select

5. Press

6. Press

Communication, then press OK.

u or d to select Rings to Answer, then press r. u or d to select the number of rings, then press OK. Select more than

the number of rings needed for the answering machine to pick up.

When you receive a call, if the other party is a fax and you pick up the phone or the answering machine answers, the WorkForce 600 Series automatically begins receiving the transmission. If the other party is a caller, the phone can be used as normal or a message can be left on the answering machine.

Note:

A phone or answering machine must be connected to the EXT . port for the WorkForce 600 Series to detect an incoming fax call when a phone is picked up. If a fax call comes in, and you pick up the phone without having a phone or answering machine connected to the EXT . port, the call will be disconnected when you hang up and the WorkForce 600 Series will not receive the fax.

Setting Up Fax Features

Before sending or receiving faxes, you may want to create a fax header, select your fax preferences, and set up a speed dial list of frequently used fax numbers.

■ “Entering Fax Header Information” on page 16

■ “Select Scan and Print Settings” on page17

■ “Setting Up a Speed Dial or Group Dial List” on page 18

Note:

To change other settings or print fax reports, see the on-screen Epson Information Center.

Setting Up Fax Features 15

Entering Fax Header Information

Y ou should enter fax header information before sending faxes so that recipients can identify their source.

Note:

If you leave the WorkForce 600 Series unplugged for a long period of time, the date and time settings may get lost. See the on-screen Epson Information Center for instructions on setting the date and time.

Entering Your Sender Name

1. Press the Home button.

2. Press

3. Press

4. Select

5. Press

l or r to select Setup, then press OK. l or r to select Fax Setting, then press OK.

Header, then press OK.

OK to select Fax Header.

6. Use the numeric keypad to enter the header information; for letters, press a numeric key until you see the letter you want. (See page 17 for more information.) You can enter up to 40 digits.

7. Press

OK to return to the Header menu.

Entering Your Phone Number

1. Select Your Phone Number from the Header menu, then press input screen.

2. Use the numeric keypad to enter your phone number (see page 17). You can enter up to 20 digits. (You don’t need to enter any dashes.)

3. Press

OK to return to the Header menu.

OK. You see the phone number

16 Faxing a Document or Photo

Using the Keypad to Enter Numbers and Characters

Follow these guidelines to enter numbers and characters.

■ To move the cursor, add a space, or delete a character:

Button Function

l or r Moves the cursor to the left or right.

Auto Answer/Space Inserts a space and moves the cursor one

character to the right.

Speed Dial/Group Dial/ Backspace

■ To enter a fax number, use the numeric keypad. Press Redial/Pause to insert

a pause symbol (

# button to type the + symbol whe n entering a phone number in

–) when a brief pause is required during dialing. Use the

Deletes a character and moves the cursor one space to the left.

international dialing format.

■ To enter characters, press a keypad number repeatedly to switch between

uppercase, lowercase, or numbers.

symb to enter these characters: ! # % & ’ ( ) * + , – . / : ; = ? @ ~

Press 1

Select Scan and Print Settings

Use these settings to adjust the image quality of incoming and outgoing faxes, select the paper size loaded in your WorkForce 600 Series, select the size at which faxes are printed, and select when you want printed reports.

1. Press the

2. Press

3. Press

4. Select

Home button.

l or r to select Setup, then press OK. l or r to select Fax Setting, then press OK.

Scan & Print Setup, then press OK.

Setting Up Fax Features 17

+ 39 hidden pages