Dell V313w User Manual

Dell V313w User's Guide

August 2010 www.dell.com | support.dell.com

Machine type(s):

4443

Model(s):

1d1, 1dw, 5dw

Safety information.............................................................................5

About your printer.............................................................................6

Thank you for choosing this printer!...............................................................................................................................6

Minimizing your printer's environmental impact......................................................................................................6

Finding information about the printer...........................................................................................................................7

Understanding the parts of the printer..........................................................................................................................9

Ordering and replacing supplies...................................................11

Ordering ink cartridges.....................................................................................................................................................11

Replacing ink cartridges....................................................................................................................................................11

Recycling Dell products.....................................................................................................................................................13

Using the printer control panel buttons and menus................14

Using the printer control panel......................................................................................................................................14

Changing temporary settings into new default settings......................................................................................15

Changing the Power Saver timeout.............................................................................................................................16

Saving paper and energy with Eco-Mode..................................................................................................................17

Resetting to factory settings............................................................................................................................................17

Using the printer software.............................................................18

Minimum system requirements.....................................................................................................................................18

Using the Windows printer software............................................................................................................................18

Using the Macintosh printer software.........................................................................................................................20

Finding and installing optional software....................................................................................................................21

Updating the printer software (Windows only)........................................................................................................22

Reinstalling the printer software...................................................................................................................................22

Loading paper and original documents......................................24

Loading paper.......................................................................................................................................................................24

Saving paper default settings.........................................................................................................................................27

Loading original documents on the scanner glass.................................................................................................28

Printing...............................................................................................29

Tips for printing....................................................................................................................................................................29

Contents

Printing basic documents.................................................................................................................................................29

Printing specialty documents.........................................................................................................................................33

Working with photos..........................................................................................................................................................35

Printing from a Bluetooth-enabled device.................................................................................................................40

Printing on both sides of the paper (duplexing)......................................................................................................43

Managing print jobs...........................................................................................................................................................46

Copying...............................................................................................50

Tips for copying....................................................................................................................................................................50

Making copies.......................................................................................................................................................................50

Copying photos....................................................................................................................................................................50

Enlarging or reducing images.........................................................................................................................................51

Adjusting copy quality.......................................................................................................................................................51

Making a copy lighter or darker.....................................................................................................................................51

Collating copies using the printer control panel.....................................................................................................52

Repeating an image on one page.................................................................................................................................52

Copying multiple pages on one sheet.........................................................................................................................53

Making a duplex copy........................................................................................................................................................53

Canceling copy jobs...........................................................................................................................................................54

Scanning.............................................................................................55

Tips for scanning..................................................................................................................................................................55

Scanning to a local or network computer..................................................................................................................55

Scanning to a flash drive or memory card..................................................................................................................56

Scanning photos into an editing application............................................................................................................56

Scanning documents into an editing application...................................................................................................57

Scanning directly to e-mail using the printer software.........................................................................................58

Scanning to a PDF...............................................................................................................................................................59

Scanning FAQ.......................................................................................................................................................................60

Canceling scan jobs............................................................................................................................................................60

Networking........................................................................................61

Installing the printer on a wireless network..............................................................................................................61

Advanced wireless setup..................................................................................................................................................66

Networking FAQ..................................................................................................................................................................72

Contents

Maintaining the printer...................................................................84

Maintaining ink cartridges...............................................................................................................................................84

Cleaning the exterior of the printer..............................................................................................................................86

Cleaning the scanner glass..............................................................................................................................................86

Troubleshooting...............................................................................87

Before you troubleshoot...................................................................................................................................................87

Using the Service Center to solve printer problems...............................................................................................87

If Troubleshooting does not solve your problem....................................................................................................87

Setup troubleshooting......................................................................................................................................................87

Jams and misfeeds troubleshooting............................................................................................................................94

Print troubleshooting........................................................................................................................................................96

Copy and scan troubleshooting.....................................................................................................................................98

Memory card troubleshooting.....................................................................................................................................100

Wireless troubleshooting...............................................................................................................................................102

Notices..............................................................................................120

Product information.........................................................................................................................................................120

Edition notice.....................................................................................................................................................................120

Power consumption.........................................................................................................................................................122

Index.................................................................................................131

Contents

Safety information

Connect the power cord to an electrical outlet that is near the product and easily accessible.

Do not place or use this product near water or wet locations.

Use only the power supply and power cord provided with this product or the manufacturer's authorized replacements.

This product is designed, tested, and approved to meet strict global safety standards with the use of specific manufacturer's components. The safety features of some parts may not always be obvious. The manufacturer is not responsible for the use of other replacement parts.

CAUTION—POTENTIAL INJURY: The area behind the duplex cover has protruding ribs as part of the paper path. To avoid injury, use caution when accessing this area for clearing a paper jam.

CAUTION—POTENTIAL INJURY: Do not cut, twist, bind, crush, or place heavy objects on the power cord. Do not subject the power cord to abrasion or stress. Do not pinch the power cord between objects such as furniture and walls. If any of these things happen, a risk of fire or electrical shock results. Inspect the power cord regularly for signs of such problems. Remove the power cord from the electrical outlet before inspecting it.

Refer service or repairs, other than those described in the user documentation, to a professional service person.

CAUTION—SHOCK H AZARD: To avoid the risk of el ectric shock when cleani ng the exterior of the printer, unplug the power cord from the wall outlet and disconnect all cables from the printer before proceeding.

SAVE THESE INSTRUCTIONS.

Safety information

About your printer

Thank you for choosing this printer!

We've worked hard to make sure it will meet your needs.

To start using your new printer right away, use the setup materials that came with the printer, and then skim the User’s Guide to learn how to perform basic tasks. To get the most out of your printer, read the User’s Guide carefully, and make sure you check the latest updates on our Web site.

We're committed to delivering performance and value with our printers, and we want to make sure you're satisfied. If you do encounter any problems along the way, one of our knowledgeable support representatives will be delighted to help you get back on track fast. And if you find something we could do better, please let us know. After all, you are the reason we do what we do, and your suggestions help us do it better.

Minimizing your printer's environmental impact

We are committed to protecting the environment and are continually improving our printers to reduce their environmental impact. By selecting certain printer settings or tasks, you may be able to reduce your printer's environmental impact even further.

Conserving energy

• Activate Eco-Mode. This feature sets the screen brightness to low and sets the printer to change to Power Saver

mode after the printer is left idle for 10 minutes.

• Select the lowest Power Saver timeout. The Power Saver feature puts the printer in a minimum-power standby

mode after the printer has been idle for a set amount of time (the Power Saver timeout).

• Share your printer. Wireless/network printers allow you to share a single printer among multiple computers,

thus conserving energy and other resources.

Conserving paper

• Activate Eco-Mode. On selected printer models, this feature sets the printer to automatically print on both sides

of the paper (duplex) for print, copy, and fax jobs.

• Print more than one page image on one side of the paper. The “Pages per sheet” feature allows you to print

multiple pages on one sheet. You can print up to 8 page images on one side of a sheet of paper.

• Print on both sides of the paper. Duplexing lets you print on both sides of the paper manually or automatically

(depending on your printer model).

• Preview print jobs before printing. Use the preview features found in the Print Preview dialog or the printer

display (depending on your printer model).

• Scan and save. To avoid printing multiple copies, you can scan documents or photographs and save them to a

computer program, application, or flash drive for presentation.

• Use recycled paper.

About your printer

Conserving ink

• Use Quick Print or Draft Mode. These modes can be used to print documents using less ink than normal and

are ideal for printing documents that are mostly text.

• Use High Yield cartridges. Inks in High-Yield cartridges allow you to print more pages with fewer cartridges.

• Clean the printhead. Before replacing and recycling your ink cartridges, try using the “Clean Printhead” and

“Deep Clean Printhead” features. These features clean the printhead nozzles to improve the quality of your prints.

Recycling

• Recycle the product packaging.

• Recycle your old printer instead of throwing it away.

• Recycle paper from discarded print jobs.

• Use recycled paper.

Finding information about the printer

Publications

What are you looking for? Find it here

Initial setup instructions:

• Connecting the printer

• Installing the printer software

Additional setup and instructions for using the printer:

• Selecting and storing paper and specialty media

• Loading paper

• Performing printing, copying, scanning, and faxing tasks,

depending on your printer model

• Configuring printer settings

• Viewing and printing documents and photos

• Setting up and using printer software

• Setting up and configuring the printer on a network,

depending on your printer model

• Caring for and maintaining the printer

• Troubleshooting and solving problems

Setup documentation The setup documentation came with the printer.

User's Guide

The User's Guide is available on the installation software CD.

For updates, check our Web site at support.dell.com.

About your printer

What are you looking for? Find it here

Help using the printer software Windows Help

Open a printer software program or application, and then click Help.

Click

Notes:

to view context-sensitive information.

• The Help installs automatically with the printer

software.

• The printer software is located in the printer

Program folder or on the desktop, depending on your operating system.

The latest supplemental information, updates, and online technical support:

• Troubleshooting hints and tips

• Frequently asked questions

• Documentation

• Driver downloads

• Live chat support

• E-mail support

• Telephone support

• Software and Drivers—Certified drivers for your printer and

installers for Dell printer software

• Readme files—Last-minute technical changes, or advanced

technical reference material for experienced users or technicians

• Supplies and accessories for your printer

• Replacement cartridges

• Safety information for preparing to operate your printer

• Regulatory information

• Warranty information

Dell Support Web site—support.dell.com Note: Select your region, and then select your product

to view the appropriate support site. Support telephone numbers and hours of operation for

your region or country can be found on the Support Web site.

Have the following information ready when you contact support so that they may serve you faster:

• Service Tag

• Express Service Code

Note: The Service Tag and Express Service Code appear on labels located on your printer.

Installation software CD Note: If you purchased your Dell computer and printer

at the same time, then documentation and drivers for your printer are already installed on your computer.

Dell Printer Supplies Web site—dell.com/supplies You can purchase printer supplies online, by telephone,

or in select retail stores.

Product Information Guide

Note: The Product Information Guide may not be available in your country or region.

About your printer

Understanding the parts of the printer

Use the To

Paper support Load paper.

Wi-Fi indicator Check wireless status.

Note: This feature is available in selected models only.

3 Card reader light Check card reader status. The light blinks to indicate that a memory card is being

accessed.

Memory card slots Insert a memory card.

5 PictBridge and USB port Connect a PictBridge-enabled digital camera, USB Bluetooth adapter, or a flash drive to

the printer.

6 Paper exit tray Hold paper as it exits.

Printer control panel Operate the printer.

Top cover Access the scanner glass.

Paper feed guard Prevent items from falling into the paper slot.

Paper guides Keep paper straight when feeding.

About your printer

Use the To

Scanner glass Scan and copy photos and documents.

Security slot Install an anti-theft cable on your printer.

Power supply with port Connect the printer to a power source.

USB port Connect the printer to a computer using a USB cable.

Warning—Potential Damage: Do not touch the USB port except when plugging in or

removing a USB cable or installation cable.

Printhead Install, replace, or remove ink cartridges.

Scanner unit

• Access the ink cartridges and printhead.

• Remove paper jams.

About your printer

Ordering and replacing supplies

Ordering ink cartridges

Page yields available at www.dell.com/supplies. For best results, use only Dell ink cartridges.

Item

Black cartridge Series 21 Series 21R

Black cartridge, high yield

Color cartridge Series 21 Series 21R

Color cartridge, high yield

Licensed for a single use only. After use, return this cartridge to Dell for remanufacturing, refilling, or recycling. To know

more about recycling Dell products, visit www.dell.com/recycling.

Available only on the Dell Web site at www.dell.com/supplies.

Licensed cartridge

Series 22 Series 22R

Regular cartridge

Replacing ink cartridges

Make sure you have a new ink cartridge or cartridges before you begin.

1 Turn on your printer.

2 Open the printer.

Note: The printhead moves to the cartridge installation position.

Ordering and replacing supplies

3 Press the release tab, and then remove the used ink cartridge or cartridges.

Warning—Potential Damage: Do not remove the old cartridges until you have the new cartridges available,

or the ink remaining in the printhead may dry out and clog the nozzles.

4 Unpack the cartridges.

If your ink cartridge comes with a muzzle cap, then remove the cap.

If your ink cartridge comes with a twist cap, then twist and remove the cap.

Ordering and replacing supplies

5 Install each cartridge. If necessary, use two hands.

Note: Install the new ink cartridges immediately after removing the protective cap to avoid exposing the ink to

air.

6 Close the printer.

Recycling Dell products

To return Dell products to Dell for recycling:

1 Click or Start.

2 Click All Programs or Programs, and then select the printer program folder from the list.

3 Select Printer Home.

4 Choose your printer from the printer drop-down list.

5 Click Order supplies in the Maintenance tab.

6 Click .

7 Follow the instructions on the computer screen.

Ordering and replacing supplies

Using the printer control panel buttons and menus

Using the printer control panel

The following diagrams explain the sections of the printer control panel:

Use the: To

Power button

Copy button Access the copy menu and make copies.

Scan button Access the scan menu and scan documents.

Photo button Access the photo menu and print photos.

5 Color/Black Switch to color mode or black-and-white mode.

Start button Start a print, scan, or copy job, depending on which mode

• Turn the printer on and off.

• Switch to Power Saver mode.

Note: When the printer is on, press Power Saver mode. Press and hold

to turn off the printer.

is selected.

to switch to

for three seconds

Using the printer control panel buttons and menus

Use the: To

Cancel button

• Cancel a print, copy, or scan job in progress.

• Exit from a menu level of the Copy, Scan, Photo, or File

Print menu to the top level of a menu.

• Exit from a menu level of the Setup menu to the top

level of the previous mode.

• Clear current settings or error messages, and return to

default settings.

Display

Note: The display is turned off in Power Saver mode.

View:

• Printer status

• Messages

• Menus

9 Select button

• Select menu options.

• Save settings.

• Feed or eject paper. Press and hold for 3 seconds to

feed or eject paper from the printer.

Arrow buttons

Back button

• Choose a menu or submenu item that appears on the

display.

• Return to the previous screen.

• Exit from one menu level to a higher one.

12 Setup button Access the setup menu and change printer settings.

Note: The Copy, Scan and Photo button lights are off when

this button is selected.

Changing temporary settings into new default settings

The following menus revert to default settings after two minutes of inactivity or after the printer is turned off:

Copy menu

Scan menu

Fax menu (selected models only)

• Copies

• Quality

• Lighter/Darker

• Resize

• Original Size

• Pages per Sheet

• Copies per Sheet

• Content Type

• Quality

• Original Size

• Lighter/Darker

• Quality

Using the printer control panel buttons and menus

Photo menu The following Photo options will not time out after two minutes of inactivity or after you

turn off the printer, but they will return to the factory default settings when a memory card or flash drive is removed.

• Photo Effects

• Photo Size

• Layout

• Quality

To change the temporary settings into new default settings

1 From the printer control panel, press .

2 Press the arrow buttons to scroll to Defaults, and then press .

3 Press the arrow buttons to scroll to Set Defaults, and then press .

Use Current appears on the display.

4 Press again to select Use Current.

5 Press until you exit Setup, or press another mode button.

To disable the settings timeout feature

You can disable the settings timeout feature if you do not want the printer to revert to the default settings after two minutes of inactivity or after the printer is turned off.

1 From the printer control panel, press .

2 Press the arrow buttons to scroll to Device Setup, and then press .

3 Press the arrow buttons to scroll to Clear Settings Timeout, and then press .

4 Press the arrow buttons to scroll to Never, and then press .

5 Press until you exit Setup, or press another mode button.

Changing the Power Saver timeout

The Power Saver timeout is the time it takes for the printer to switch to Power Saver mode when the printer is left idle. The Power Saver feature optimizes energy efficiency by reducing the printer power consumption (as much as 28 percent on some printer models) compared to the default printer settings. To save the most energy, select the lowest Power Saver timeout.

1 From the printer control panel, press .

2 Press the arrow buttons to scroll to Device Setup, and then press .

3 Press the arrow buttons to scroll to Power Saver, and then press .

4 Press the arrow buttons to select a Power Saver timeout, and then press .

5 Press until you exit Setup, or press another mode button.

Using the printer control panel buttons and menus

Saving paper and energy with Eco-Mode

The Eco-Mode feature significantly cuts paper usage, reduces paper waste, optimizes energy efficiency, and saves money.

Note: If you are using Eco-Mode, then the Eco-Mode settings override any changes you may make to individual settings that are part of Eco-Mode.

When Eco-Mode is enabled, the printer automatically switches to the following settings:

• The printer display is dimmed.

• The printer changes to Power Saver mode after ten minutes.

• The printer prints on both sides of the paper (duplex) for print, copy, and fax jobs.

To enable Eco-Mode, press the 2-Sided/Eco-Mode button until the light near “Eco-Mode” comes on.

Resetting to factory settings

Resetting to factory default settings will delete all the printer settings you have previously selected.

Using the printer control panel menus

1 From the printer control panel, press .

2 Press the arrow buttons to scroll to Defaults, and then press .

3 Press the arrow buttons to scroll to Set Defaults, and then press .

4 Press the arrow buttons to scroll to Use Factory, and then press .

5 When prompted to set the initial settings of your printer, make your selections using the printer control panel

buttons. Initial Setup Complete appears on the display.

Using a button combination (if you cannot read the current language)

1 Turn off the printer.

Note: If you have set the Power Saver timeout in the Setup menu, then press and hold

turn off the printer.

2 From the printer control panel, press and hold and , and then press and release to turn the printer on.

Note: Do not release

reset.

3 When prompted to set the initial settings of your printer, make your selections using the printer control panel

buttons. Initial Setup Complete appears on the display.

and until Language appears on the display, indicating that the printer has been

for three seconds to

Using the printer control panel buttons and menus

Using the printer software

Minimum system requirements

The printer software requires up to 500MB of free disk space.

Supported operating systems

• Microsoft Windows 7

• Microsoft Windows Vista (SP1)

• Microsoft Windows XP (SP3)

• Microsoft Windows 2000 (SP4 or greater)

• Macintosh Intel OS X version 10.6.0 or later (Web only)

• Macintosh Intel OS X version 10.5.0 or later (Web only)

• Macintosh Intel OS X version 10.4.4 or later (Web only)

• Macintosh PowerPC OS X version 10.5.0 or later (Web only)

• Macintosh PowerPC OS X version 10.4.0 to version 10.4.3 (Web only)

• Linux Ubuntu 8.04 LTS and 8.10 (Web only)

• Linux openSUSE 11.0 and 11.1 (Web only)

• Linux Fedora 10 (Web only)

The printer driver for this operating system is available only at support.dell.com.

Note: Updated printer firmware may be available at support.dell.com.

Using the Windows printer software

Software installed during printer installation

When you set up the printer using the installation software CD, all the necessary software was installed. You may have chosen to install some additional programs. The following table provides an overview of various software programs and what they can help you do.

If you did not install these additional programs during initial installation, then reinsert the installation software CD, run the installation s oftware, and then select Install Additional Software from the Software Already Installed screen.

Using the printer software

Printer software

Use the To

Dell Printer Home (referred to as Printer Home)

• Launch applications or programs.

• Access the Fax Solutions software.

• Scan or e-mail a photo or document.

• Edit scanned documents.

• Scan documents to PDF.

• Adjust settings for the printer.

• Order supplies.

• Maintain ink cartridges.

• Print a test page.

• Register the printer.

• Contact technical support.

Dell Fast Pics (referred to as Fast Pics)

AdobeTM Photo Album Starter Edition

Dell Toolbar (referred to as Toolbar)

Dell Ink Management System Order ink.

Dell Fax Solutions (referred to as Fax Solutions)

Manage, edit, transfer, and print photos and documents.

View, manage, and edit photos.

Print, scan, or convert local files from Windows.

• Send a fax.

• Receive a fax in three-in-one printers.

• Add, edit, or delete contacts in the built-in phone book.

• Access the Dell Fax Setup Utility. Use the Fax Setup Utility to set the Speed

Dial and Group Dial numbers, set Ringing and Answering, and print fax history and status reports.

Abbyy Sprint OCR Scan a document and produce text that you can edit with a word-processing

program.

Dell Wireless Setup Utility (referred to as Wireless Setup Utility)

Dell Service Center (referred to as Service Center)

• Set up the wireless printer on a wireless network.

• Change the wireless settings of the printer.

Note: This program is installed automatically with the printer software if the printer has wireless capability.

• Troubleshoot the printer.

• Access the printer maintenance functions.

• Contact technical support.

Notes:

• This program is installed automatically with the printer software.

• You may be prompted to install this program from the Web, depending on

your printer model.

Using the printer software

Use the To

Printing Preferences

When you select File  Print with a document open and then click Properties, a Printing Preferences dialog appears. The dialog lets you select options for the print job, such as the following:

• Select the number of copies to print.

• Print two-sided copies.

• Select the paper type.

• Add a watermark.

• Enhance images.

• Save settings.

Note: Printing Preferences is installed automatically with the printer software.

Note: Your printer m ay not come with some of these programs or so me of the functions of thes e programs, depending

on the features of the printer that you purchased.

Using the Macintosh printer software

Software installed during printer installation

Software resident in the Macintosh OS

Use the To

Print dialog Adjust the print settings and schedule print jobs.

Printer Services dialog (not available in Mac OS X version

10.5 or later)

• Access the printer utility.

• Troubleshoot.

• Order ink or supplies.

• Contact Dell.

• Check the printer software version installed on the computer.

Printer software

Applications are installed along with the printer software during installation. These applications are saved in the printer folder that appears on the Finder desktop after installation.

1 From the Finder desktop, double-click the printer folder.

2 Double-click the icon of the application that you want to use.

Use the To

Dell All-In-One Center (referred to as All-In-One Center)

Dell AIO Setup Utility (referred to as AIO Setup Utility)

• Scan photos and documents.

• Customize settings for scan jobs.

• Customize settings for fax jobs.

• Create and edit the Contacts list.

Using the printer software

Use the To

Dell Network Card Reader (referred to as Network Card Reader)

Dell Printer Utility (referred to as Printer Utility)

Dell Wireless Setup Assistant (referred to as Wireless Setup Assistant)

Note: Your printer may not come with these applications, depending on the features of the printer that you purchased.

• View the contents of a memory device inserted into a network printer.

• Transfer photos and PDF documents from a memory device to the computer

over a network.

• Get help with cartridge installation.

• Print a test page.

• Print an alignment page.

• Clean the printhead nozzles.

• Order ink or supplies.

• Register the printer.

• Contact technical support.

Set up the printer on a wireless network.

Finding and installing optional software

For Windows users

1 Click or Start.

2 Click All Programs or Programs, and then select the printer program folder from the list.

3 Navigate to:

Printer Home > select your printer > Support tab > On-line support

4 From the Web site, select your printer and then download the driver.

5 Install additional or optional software.

For Macintosh users

1 From the Finder desktop, double-click the printer folder.

2 Double-click the Printer Utility icon.

3 From the Web Links tab, click Customer Support.

4 From the Web site, select your printer and download the driver.

5 Install additional or optional software.

Using the printer software

Updating the printer software (Windows only)

Checking for software updates

1 Click or Start.

2 Click All Programs or Programs, and then select the printer program folder from the list.

3 Select Printer Home.

4 Choose your printer from the printer drop-down list.

5 From the Support tab, select Check for updates.

6 Follow the instructions on the computer screen.

Enabling automatic software updates

1 With a document open, click File  Print.

2 Click Properties, Preferences, Options, or Setup.

3 From the Advanced tab, click More Options.

4 In the Software Updates section, select Allow automatic updates from the web for my software.

5 Click OK.

Reinstalling the printer software

When you set up the printer using the installation software CD, all the necessary software was installed. If you encountered problems while installing, or if your printer does not appear in the Printers folder or as a printer option when you send a print job, then try removing and reinstalling the printer software.

Uninstalling the printer software

For Windows users

1 Click or Start.

2 Click All Programs or Programs, and then select the printer program folder from the list.

3 Select the uninstall option.

4 Follow the instructions on the computer screen to remove the software.

5 Once the uninstall process in complete, restart your computer.

For Macintosh users

1 From the Finder desktop, double-click the printer folder.

2 Double-click the Uninstaller icon.

3 Follow the instructions on the computer screen.

Using the printer software

Installing the printer software

Note: If you installed the printer software on this computer before but need to reinstall the software, then uninstall the current software first.

For Windows users

1 Close all open software programs.

2 Insert the installation software CD.

If the Welcome screen does not appear after a minute, then launch the CD manually:

a Click , or click Start and then click Run.

b In the Start Search or Run box, type D:\setup.exe, where D is the letter of your CD or DVD drive.

c Press Enter, or click OK.

3 Follow the instructions on the Welcome screen.

For Macintosh users

1 Close all open applications.

2 Download the latest installer from the printer Web site.

3 Launch the printer installation software, and then follow the instructions on the computer screen.

Using the Internet

Updated printer software may be available at support.dell.com.

Using the printer software

Loading paper and original documents

Loading paper

1 Flex the sheets back and forth to loosen them.

Do not fold or crease the paper. Straighten the edges of the stack on a level surface.

2 Center the paper on the paper support.

3 Adjust the paper guides so they rest against the edges of the paper.

Note: Do not force paper into the printer. The paper should be flat against the paper support, and the edges

should be flush against both paper guides.

4 From the printer control panel, select or confirm your paper settings.

Loading paper and original documents

Paper and specialty media guidelines

Load up to: Make sure that:

100 sheets of plain paper

25 sheets of heavyweight matte paper

20 sheets of banner paper

• The paper guides rest against the edges of the paper.

• You load letterhead paper with the print side faceup and

the top of the letterhead going into the printer first.

• The print side of the paper is faceup.

• The paper guides rest against the edges of the paper.

• You select Automatic, Normal, or Photo print quality.

Note: Draft mode is available but is not recommended for use with expensive paper such as heavyweight matte, labels, photo cards and glossy paper.

• You remove all paper from the paper support before

inserting banner paper.

• You use banner paper designed for inkjet printers.

• You place a stack of banner paper on or behind the

printer, and feed in the first sheet.

• The paper guides rest against the edges of the paper.

• You select A4 Banner or Letter Banner paper size.

Loading paper and original documents

Load up to: Make sure that:

10 envelopes

• The print side of the envelope is faceup.

• The paper guides rest against the edges of the

envelopes.

• You print the envelopes with Landscape orientation.

Note: If you are mailing within Japan, then the envelope

can be printed in Portrait orientation with the stamp in the lower right corner or in Landscape orientation with the stamp in the lower left corner. If you are mailing internationally, then print in Landscape orientation with the stamp in the upper left corner.

• You select the correct envelope size. Select the next

biggest size if the exact envelope size is not listed, and set the left and right margins so your envelope is correctly positioned.

25 sheets of labels

25 greeting cards, index cards, postcards, or photo cards

25 sheets of photo/glossy paper

• The print side of the label is faceup.

• The paper guides rest against the edges of the paper.

• You select Automatic, Normal, or Photo print quality.

Note: Draft mode is available but is not recommended for use with expensive paper such as heavyweight matte, labels, photo cards and glossy paper.

• The print side of the card is faceup.

• The paper guides rest against the edges of the cards.

• You select Automatic, Normal, or Photo print quality.

Note: Draft mode is available but is not recommended for use with expensive paper such as heavyweight matte, labels, photo cards and glossy paper.

• The print side of the paper is faceup.

• The paper guides rest against the edges of the paper.

• You select Automatic, Normal, or Photo print quality.

Note: Draft mode is available but is not recommended for use with expensive paper such as heavyweight matte, labels, photo cards and glossy paper.

Loading paper and original documents

Load up to: Make sure that:

10 iron-on transfers

50 transparencies

• You follow the loading instructions on the iron-on

transfer packaging.

• The print side of the transfer is faceup.

• The paper guides rest against the edges of the transfer.

• You select Automatic, Normal, or Photo print quality.

• The rough side of the transparencies is faceup.

• The paper guides rest against the edges of the

transparencies.

Saving paper default settings

You can set the default paper size, paper type, and photo print size for the documents and photos that you print.

Note: These default settings apply only to print, copy, and scan jobs that you initiate from the printer.

1 From the printer control panel, press .

2 Choose the default settings:

• If you want to set the default paper size:

a Press to select Paper Setup. b Press the arrow buttons to scroll to Paper Size, and then press . c Press the arrow buttons to select the default paper size for the printer, and then press .

• If you want to set the default paper type:

a Press to select Paper Setup. b Press the arrow buttons to scroll to Paper Type, and then press . c Press the arrow buttons to select the default paper type for the printer, and then press .

• If you want to set the default photo print size:

a Press the arrow buttons to scroll to Defaults, and then press . b Press to select Photo Print Size. c Press the arrow buttons to select the default photo print size for the printer, and then press .

3 Press until you exit Setup, or press another mode button.

Loading paper and original documents

Loading original documents on the scanner glass

1 Open the scanner lid and place the document facedown on the scanner glass.

2 Close the scanner lid.

Loading paper and original documents

Printing

Tips for printing

• Use the appropriate paper for your print job.

• Select a higher print quality for better prints.

• Make sure there is enough ink in the ink cartridges.

• Remove each sheet as it is printed when printing photos or when working with specialty media.

• Select the borderless setting when printing photos.

Printing basic documents

Printing a document

For Windows users

1 With a document open, click File > Print.

2 Click Properties, Preferences, Options, or Setup.

3 Select the print quality, the number of copies to print, the type of paper to use, and how the pages should print.

4 Click OK to close any printer software dialogs.

5 Click OK or Print.

For Macintosh users

1 With a document open, choose File > Page Setup.

2 From the Page Setup dialog, set the printer, paper size, and orientation.

3 Click OK.

4 From the menu bar, choose File > Print.

5 From the Printer pop-up menu, choose your printer.

6 From the print options menu, choose the print quality, the number of copies to print, the type of paper to use,

and how the pages should print.

7 Click Print.

Printing

Collating printed copies

When printing multiple copies of a document, you can choose to print each copy as a set (collated) or to print the copies as groups of pages (not collated).

Collated Not collated

Notes:

• The collate option is available only when you are printing multiple copies.

• To prevent smudging when printing photos, remove each photo as it exits the printer, and then let it dry before

stacking.

For Windows users

1 With a document open, click File > Print.

2 Click Properties, Preferences, Options, or Setup.

3 Navigate to:

Print Setup tab > Copies area

4 Enter the number of copies that you want to print, and then select Collate Copies.

5 Click OK to close any printer software dialogs.

6 Click OK or Print.

For Macintosh users

1 With a document open, choose File > Page Setup.

2 From the Page Setup dialog, set the printer, paper size, and orientation.

3 Click OK.

4 From the menu bar, choose File > Print.

5 From the Printer pop-up menu, choose your printer.

6 From the Copies area, enter the number of copies that you want to print, and then choose Collated.

7 Click Print.

Printing pages in reverse order

By default, the first page is printed first. If you want to reverse the order in which pages print to make documents ready to read with the first page on top, then do the following:

For Windows users

1 With a document open, click File > Print.

2 Click Properties, Preferences, Options, or Setup.

Printing

+ 105 hidden pages