Dell H625cdw, S2825cdn, H815dw User Manual

Dell™ Color Cloud Multifunction Printer | H625cdw
Dell™ Color Cloud Multifunction Printer | H825cdw
Dell™ Color Smart Multifunction Printer | S2825cdn

User's Guide

Regulatory Model: H625cdw

H825cdw
S2825cdn

Notes, Cautions, and Warnings

NOTE:

CAUTION:

WARNING:

• A NOTE indicates important information that helps you make better use of the printer.

• A CAUTION indicates potential damage to hardware or loss of data if instructions are not
followed.

• A WARNING indicates a potential for property damage, personal injury, or death.

Information in this document is subject to change without notice.
© 2015 Dell Inc. All rights reserved.

Reproduction of these materials in any manner whatsoever without the written permission of
Dell Inc. is strictly forbidden.

Trademarks used in this text:

Dell and the DELL logo are trademarks of Dell Inc.
Microsoft, Windows, Windows Server, and Windows Vista are either trademarks or registered

trademarks of Microsoft Corporation in the United States and/or other countries.
Apple, Bonjour, iPhone, Macintosh, Mac OS, AirPrint, and the AirPrint logo are trademarks of
Apple Inc.
Adobe, PostScript, and Photoshop are either registered trademarks or trademarks of Adobe
Systems Incorporated in the United States and/or other countries.
RSA and BSAFE are either registered trademarks or trademarks of EMC Corporation in the United
States and/or other countries.

Microsoft product screen shot(s) reprinted with permission from Microsoft Corporation.
Other trademarks and trade names may be used in this document to refer to either the entities

claiming the marks and names or their products. Dell Inc. disclaims any proprietary interest in
trademarks and trade names other than its own.

About License

XML Paper Specification (XPS): This product may incorporate intellectual property owned by
Microsoft Corporation. The terms and conditions upon which Microsoft is licensing such
intellectual property may be found at http://go.microsoft.com/fwlink/?LinkId=52369; DES: This
product includes software developed by Eric Young ([e-mail]); AES: Copyright (c)
2003, Dr Brian Gladman, Worcester, UK. All rights reserved. This product uses published AES
software provided by Dr Brian Gladman under BSD licensing terms; TIFF (libtiff): Copyright (c)
1988-1997 Sam Leffler and Copyright (c) 1991-1997 Silicon Graphics, Inc.; ICC Profile (Little
cms): Copyright (c) 1998-2004 Marti Maria.

As for RSA BSAFE

This printer includes RSA® BSAFE® Cryptographic software from EMC Corporation.

ICC Profile Header

Copyright (c) 1994-1996 SunSoft, Inc.
Rights Reserved

2

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Permission is hereby granted, free of charge, to any person obtaining a copy of this software and
associated documentation files (the "Software"), to deal in the Software without restriction,
including without limitation the rights to use, copy, modify, merge, publish distribute, sublicense,
and/or sell copies of the Software, and to permit persons to whom the Software is furnished to
do so, subject to the following conditions:

The above copyright notice and this permission notice shall be included in all copies or
substantial portions of the Software.

THE SOFTWARE IS PROVIDED "AS IS", WITHOUT WARRANTY OF ANY KIND, EXPRESS OR
IMPLIED, INCLUDING BUT NOT LIMITED TO THE WARRANTIES OF MERCHANTABILITY, FITNESS
FOR A PARTICULAR PURPOSE AND NON-INFRINGEMENT. IN NO EVENT SHALL SUNSOFT, INC.
OR ITS PARENT COMPANY BE LIABLE FOR ANY CLAIM, DAMAGES OR OTHER LIABILITY,
WHETHER IN AN ACTION OF CONTRACT, TORT OR OTHERWISE, ARISING FROM, OUT OF OR
IN CONNECTION WITH THE SOFTWARE OR THE USE OR OTHER DEALINGS IN THE SOFTWARE.

Except as contained in this notice, the name of SunSoft, Inc. shall not be used in advertising or
otherwise to promote the sale, use or other dealings in this Software without written
authorization from SunSoft Inc.

JPEG Library

Independent JPEG Group's free JPEG software
____________________
This package contains C software to implement JPEG image encoding, decoding, and

transcoding. JPEG is a standardized compression method for full-color and gray-scale images.
The distributed programs provide conversion between JPEG "JFIF" format and image files in

PBMPLUS PPM/PGM, GIF, BMP, and Targa file formats. The core compression and
decompression library can easily be reused in other programs, such as image viewers. The
package is highly portable C code; we have tested it on many machines ranging from PCs to
Crays.

We are releasing this software for both noncommercial and commercial use. Companies are
welcome to use it as the basis for JPEG-related products. We do not ask a royalty, although we
do ask for an acknowledgement in product literature (see the README file in the distribution for
details). We hope to make this software industrial-quality --- although, as with anything that's
free, we offer no warranty and accept no liability.

For more information, contact [e-mail].

Contents of this directory
____________________
jpegsrc.vN.tar.gz contains source code, documentation, and test files for release N in Unix

format.
jpegsrN.zip contains source code, documentation, and test files for release N in Windows

format.
jpegaltui.vN.tar.gz contains source code for an alternate user interface for cjpeg/djpeg in Unix

format.
jpegaltuiN.zip contains source code for an alternate user interface for cjpeg/djpeg in Windows

format.
wallace.ps.gz is a PostScript file of Greg Wallace's introductory article about JPEG. This is an

update of the article that appeared in the April 1991 Communications of the ACM.
jpeg.documents.gz tells where to obtain the JPEG standard and documents about JPEG-related

file formats.
jfif.ps.gz is a PostScript file of the JFIF (JPEG File Interchange Format) format specification.

|

3

jfif.txt.gz is a plain text transcription of the JFIF specification; it's missing a figure, so use the
PostScript version if you can.

TIFFTechNote2.txt.gz is a draft of the proposed revisions to TIFF 6.0's JPEG support.
pm.errata.gz is the errata list for the first printing of the textbook "JPEG Still Image Data

Compression Standard" by Pennebaker and Mitchell.
jdosaobj.zip contains pre-assembled object files for JMEMDOSA.ASM. If you want to compile the

IJG code for MS-DOS, but don't have an assembler, these files may be helpful.

Math Library

Copyright (C) 1993 by Sun Microsystems, Inc. All rights reserved.
Developed at SunPro, a Sun Microsystems, Inc. business.
Permission to use, copy, modify, and distribute this software is freely granted, provided that this

notice is preserved.
====================================================
copysignf.c: * Copyright (C) 1993 by Sun Microsystems, Inc. All rights reserved.
math_private.h: * Copyright (C) 1993 by Sun Microsystems, Inc. All rights reserved.
powf.c: * Copyright (C) 1993 by Sun Microsystems, Inc. All rights reserved.
scalbnf.c: * Copyright (C) 1993 by Sun Microsystems, Inc. All rights reserved.

libtiff

Copyright (C) 1988-1997 Sam Leffler
Copyright (C) 1991-1997 Silicon Graphics, Inc.
Permission to use, copy, modify, distribute, and sell this software and its documentation for any

purpose is hereby granted without fee, provided that (i) the above copyright notices and this
permission notice appear in all copies of the software and related documentation, and (ii) the
names of Sam Leffler and Silicon Graphics may not be used in any advertising or publicity relating
to the software without the specific, prior written permission of Sam Leffler and Silicon Graphics.

THE SOFTWARE IS PROVIDED "AS-IS" AND WITHOUT WARRANTY OF ANY KIND, EXPRESS,
IMPLIED OR OTHERWISE, INCLUDING WITHOUT LIMITATION, ANY WARRANTY OF
MERCHANTABILITY OR FITNESS FOR A PARTICULAR PURPOSE.

IN NO EVENT SHALL SAM LEFFLER OR SILICON GRAPHICS BE LIABLE FOR ANY SPECIAL,
INCIDENTAL, INDIRECT OR CONSEQUENTIAL DAMAGES OF ANY KIND, OR ANY DAMAGES
WHATSOEVER RESULTING FROM LOSS OF USE, DATA OR PROFITS, WHETHER OR NOT
ADVISED OF THE POSSIBILITY OF DAMAGE, AND ON ANY THEORY OF LIABILITY, ARISING OUT
OF OR IN CONNECTION WITH THE USE OR PERFORMANCE OF THIS SOFTWARE.

Zlib

zlib.h -- interface of the 'zlib' general purpose compression library version 1.2.8, April 28th, 2013

Copyright (C) 1995-2013 Jean-loup Gailly and Mark Adler

This software is provided 'as-is', without any express or implied warranty. In no event will the
authors be held liable for any damages arising from the use of this software.

Permission is granted to anyone to use this software for any purpose, including commercial
applications, and to alter it and redistribute it freely, subject to the following restrictions:

4

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1. The origin of this software must not be misrepresented; you must not claim that you wrote the
original software. If you use this software in a product, an acknowledgment in the product
documentation would be appreciated but is not required.

2. Altered source versions must be plainly marked as such, and must not be misrepresented as
being the original software.

3. This notice may not be removed or altered from any source distribution.

Jean-loup Gailly Mark Adler
[e-mail] [e-mail]
____________________

UNITED STATES GOVERNMENT RESTRICTED RIGHTS

This software and documentation are provided with RESTRICTED RIGHTS. Use, duplication or
disclosure by the Government is subject to restrictions as set forth in subparagraph (c)(1)(ii) of the
Rights in Technical Data and Computer Software clause at DFARS 252.227-7013 and in
applicable FAR provisions: Dell Inc., One Dell Way, Round Rock, Texas, 78682, USA.

October 2015 Rev. A00

|

5

Contents

Notes, Cautions, and Warnings 2

1 Before Beginning 13

About This Guide 14

Conventions 14

Finding Information 15

Product Features 16

Printer Overview 19

Front and Rear View 19
Duplex Automatic Document Feeder (DADF) 21
Operator Panel 21
Optional Accessory 23

Graphic Symbols on the Printer and Their Meanings 24

2 Setting Up the Printer 25

Overview of the Printer Setup 26

Preparing to Set Up the Printer 27

Space Requirements 27
Securing the Printer 27

Connecting Your Printer to a Telephone Line 28

Connecting the Printer to the Wall Jack 28
Connecting the Printer to a Modem 29
Connecting a Telephone or Answering Machine 29

Turning On/Off the Printer 31

Turning On the Printer 31
Turning Off the Printer 32
Setting Initial Settings on the Operator Panel 32

Connecting Your Printer to a Computer 38

Overview 38

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|Contents

Connecting to a Wireless Network 39
Connecting to a Wired (Ethernet) Network 44
Connecting to a Computer With USB 45
Installing the Software for Windows
Installing the Software for Macintosh Computers 53

®

Computers 46

Connecting Your Printer to Mobile Devices 56

Wi-Fi Direct 56
Dell Document Hub 59
AirPrint 59
Google Cloud Print 60
Mopria Print Service 64

Installing Printer Drivers on Linux Computers (CUPS) 65

Operation on Red Hat Enterprise Linux 6 Desktop 65
Operation on SUSE Linux Enterprise Desktop 11 67
Operation on Ubuntu 12.04 LTS 70

Setting the IP Address 73

Assigning an IP Address 73
Verifying the IP Settings 75

3Using Your Printer 76

Using the Operator Panel 77

About the Home Screen 77
Basic Operations on the Touch Panel 78
Moving, Adding or Deleting Tiles 79
Using the Keyboard Displayed on the Touch Panel 80
Changing the Language 81
Panel Lock 81
Setting the Power Saver Timer 82
About the Concurrent Jobs Feature 82

Understanding the System Menus 83

Report / List 83
Wi-Fi | WPS 85
Paired Device 85
Admin Settings 85
Default Settings 114
Tray Management 115
Language Settings 117
Resetting Defaults 117

Understanding the Job Menus 119

Print 119
Copy 120
ID Copy 123
Multiple-Up Copy 123
Scan to Email 124
Scan to Network Folder 124

Contents |

7

Scan to USB 124
Scan to Computer 124
Fax 127
Print PDF/TIFF 128
Print JPEG 128
Dell Document Hub 130
SharePoint 133
Add App 134

Dell™ Printer Configuration Web Tool 135

Preparing to Use Dell Printer Configuration Web Tool 135
Starting Dell Printer Configuration Web Tool 136
Page Display Format 136
Changing the Settings of the Menu Items 138

Print Media Guidelines 188

Supported Print Media 188
Supported Paper Weight 191
Unacceptable Print Media 191
Recommended Print Media 191
Print Media Storage Guidelines 193

Loading Print Media 194

Before Loading 194
Loading Print Media in Tray1 and the Optional 550-Sheet Feeder 194
Loading Print Media in the Multipurpose Feeder (MPF) 199
Loading Letterhead, Pre-Printed, and Pre-Punched Paper 204
Linking Trays 204

Loading Documents 205

Before Loading Documents in the DADF 205
Loading a Document in the Duplex Automatic Document Feeder (DADF) 206
Loading a Document on the Document Glass 206

4 Printing, Copying, Scanning, Faxing, and Dell Document

Hub 208

Printing 209

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|Contents

Sending a Job to Print 209
Canceling a Print Job 209
Duplex Printing 210
Using Stored Print 212
Printing From USB Flash Drive 215
Printer Settings 216

Copying 218

Making Copies From the Document Glass 218
Making Copies From the DADF 218
Using the ID Copy 219
Changing the Default Copy Settings 219

Scanning 221

Scanning Overview 221
Scanning to a Computer With a USB Connection 222
Scanning to a Computer With a Network Connection 222
Scanning From a Computer Using Web Services on Devices (WSD) 225
Scanning Using the TWAIN Driver 225
Scanning Using the Windows
Scanning Using Wi-Fi Direct 227
Scanning to a Computer or Server With SMB/FTP 228
Scanning to a USB Flash Drive 238
Sending a Scanned Data via E-Mail 239
Managing the Scanner 244

®

Image Acquisition (WIA) Driver 226

Changing the Default Scan Setting 246

Faxing 247

Initial Settings 247
Changing the Fax Settings 248
Sending a Fax 248
Sending a Delayed Fax 250
Sending a Fax Directly From a Computer 251
Automatic Dialing 255
Phone Book 258
Receiving a Fax 259
Reports Related to Fax 262
Changing the Default Fax Setting 262

Dell Document Hub 263

Registering the User and Signing In to Dell Document Hub 263
Searching for and Printing Files 265
Browsing and Printing Files 266
Scanning 267
Scanning the Document Using Optical Character Recognition (OCR) 269
Sending the Scanned Data to Yourself via E-Mail 270
Sending a Scanned Data of a Business Card to Yourself via E-Mail 271

Printing and Scanning Directly From SharePoint

Registering the SharePoint® Server 272
Signing In to the SharePoint

®

Server 273

®

Contents |

272

9

Browsing and Printing Files 273
Scanning 274

5Know Your Printer 276

Understanding the Software of Your Printer 277

Overview 277
Using the Status Monitor Widget for Macintosh 280
Using the Status Monitor Console for Linux 284
Software Update 290

User Authentication 291

Creating and Editing the User Accounts 291
Logging In to the User Account 293

Multiple Desktop - Tile Customization 295

Adding a New Tile 295

Using the Address Book and Phone Book 297

Types of Address Books 297
Adding and Editing Entries to the Address Books 297
Using Operator Panel of the Printer 298
Using Address Book Editor 298
Using Dell Printer Configuration Web Tool 299
Using the Server Address Book and Server Phone Book 299

Using Digital Certificates 304

Managing Certificates 304
Setting the Features 308

Understanding Printer Messages 313

Status Codes 313
Error Messages 320

Specifications 323

Operating System Compatibility 323
Power Supply 323
Dimensions 324
Weight 324

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|Contents

Memory 324
Page Description Language (PDL)/Emulation, Operating System, and Interface 324
Environment 325
Cables 325
Print Specifications 326
Copy Specifications 326
Scanner Specifications 327

Fax Specifications 327
Wireless Connection Specifications 328

6 Maintaining Your Printer 329

Maintaining Your Printer 330

Checking the Status of Supplies 330
Conserving Supplies 330
Ordering Supplies 331
Storing Print Media 331
Storing Consumables 332
Replacing the Toner Cartridges 332
Replacing the Drum Cartridges 334
Replacing the Waste Toner Box 340
Cleaning Inside the Printer 342
Cleaning the Scanner 347
Cleaning the DADF Feed Rollers 349
Moving the Printer 349
Removing Options 351

7 Troubleshooting 353

Troubleshooting 354

Clearing Jams 354
Basic Printer Problems 366
Display Problems 366
Printing Problems 366
Print Quality Problems 367
Jam/Alignment Problems 381
Noise 385
Copy Problems 386
Fax Problems 386
Scanning Problems 388
Digital Certificate Problems 390
Wireless Problems 391
Problems With Installed Optional 550-sheet feeder 391
Wi-Fi Direct Problems 392
Scanner Driver/Printer Utility Problems 392
Other Problems 392
Contacting Service 393

Appendix 394

Appendix 395

Dell™ Technical Support Policy 395

Contents |

11

Warranty and Return Policy 395
Contacting Dell 395
New Zealand PTC200 Warnings 396
USA/Canada Wi-Fi Warnings 397

12

|Contents

Before Beginning

About This Guide 14

Finding Information 15

Product Features 16

Printer Overview 19

Graphic Symbols on the Printer and Their Meanings 24

1

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13

About This Guide

NOTE:

Click the bookmarks to the left for information on the features, optional accessory, and
operation of your Dell H625cdw, Dell H825cdw, or Dell S2825cdn. For details about
other documentation included with your printer, see "Finding Information."

• In this manual, Dell H625cdw, Dell H825cdw, or Dell S2825cdn is referred to as the "printer."

• In this manual, the procedures for the computer are explained using Microsoft

stated otherwise.

• The images and screenshots used in this manual are those of Dell H825cdw unless otherwise
mentioned.

®

Windows® 7 unless

Conventions

The following describe the meaning of the symbols and fonts used in this manual:

Item Description

Text s in Bo l d • Names of hardware button on the operator panel.

• Menus, commands, windows, or dialog boxes displayed on the

computer screen.

Text s in Co u ri e r Ne w f o nt • Menus and messages displayed on the touch panel.

• Screen name on the touch panel.

• Characters entered from the computer.

• Directory paths.

< > • Key on the keyboard of the computer.

• Indicates a process flow.

" " • Cross references in this manual.

• Characters entered from the operator panel.

• Messages displayed on the computer screen.

14

| About This Guide

Finding Information

WARNING:

Service Tag

ABCD123

Express Service Code

01234567890

What are you looking for? Find it here

Drivers and manuals for my printer Software and Documentation disc:

The Software and Documentation disc contains manuals, drivers, and
software for the printer. You can use the Software and
Documentation disc to install drivers and software, and refer to
manuals.

Readme files may be included on your Software and Documentation
disc to provide last-minute updates about technical changes to the
printer or advanced technical reference material for experienced

users or technicians.
How to set up my printer

How to use my printer
Safety information
Warranty information

Express Service Code and Service
Tag

Setup Guide

Important Information

• Read and follow all safety instructions in the Important
Information prior to setting up and operating the printer.

The Express Service Code and Service Tag are located inside the front
cover of the printer.

Latest drivers for my printer
Documentation for my printer

Answers to technical service and
support questions

Visit www.dell.com/support.

Visit www.dell.com/support. Select your region, and fill in the
requested details to access help tools and information.

www.dell.com/support provides several online tools, including:

• Solutions — Troubleshooting hints and tips, articles from

technicians, and online courses

• Upgrades — Upgrade information for components, such as the
print drivers

• Customer Care — Contact information, order status, warranty, and
repair information

• Downloads — Drivers

• Manuals— Printer documentation and product specifications

Finding Information |

15

Product Features

This chapter describes the product features and indicates their links.

Dell Document Hub app

Easily access and share documents, images and
digital content with the Dell Document Hub app.
This innovative cloud collaboration solution
connects your printer and devices to popular cloud
services, providing a flexible and secure way to
collaborate from virtually anywhere. Using your
computer or mobile device, you can search file
across multiple cloud services simultaneously to
print documents or you can scan documents
directly to the cloud using the app. Visit Windows
Store, Google Play™ store, and App Store to
download the apps.
If you use an NFC-enabled Android mobile device,
you can also do the following:

• Tap y

• Tap your device on the printer to launch the app,

For more information about using Dell Document
Hub, see the FAQs in Dell.com/documenthub.

our device on th
app (only when the app is not installed on your
device)

to start printing, or to start scanning.

e printer to download the

Dell Printer Hub
(Dell H625cdw and Dell H825cdw)

Dell Printer Hub is a program that monitors and
informs you of the printer status and allows you to
customize the printer settings. The program also
notifies you of the firmware/software updates. For
convenient use, you can access Dell Document
Hub from Dell Printer Hub. Dell Printer Hub is
included on your Software and Documentation
disc and is installed with the manuals, drivers, and
software for the printer. For more information,
open the program and click on the top right of
the main window to see the FAQs.

Dell Printer Management Tool
(Dell S2825cdn)

Dell Printer Management Tool is a program that
monitors and informs you of the printer status and
allows you to customize the printer settings. The
program also notifies you of the firmware/software
updates. Dell Printer Management Tool is included
on your Software and Documentation disc and is
installed with the manuals, drivers, and software for
the printer. For more information, open the
program and click on the top right of the main
window to see the FAQs.

16

| Product Features

Converting and storing with Dell Document Hub
(Dell H625cdw and Dell H825cdw)

Printing with Dell Document Hub
(Dell H625cdw and Dell H825cdw)

You can scan hard copy documents and store
them directly in your preferred cloud storage
service with Dell Document Hub. You can also
convert hard copy documents into editable digital
content before sending them to the cloud storage.
See "Scanning the Document Using Optical
Character Recognition (OCR)."

USB Direct Print

You can print files directly from a USB flash drive
without requiring you to start your computer and a
program with the USB Direct Print feature.
See "Printing From USB Flash Drive."

Scan to Email

You can easily locate and print documents stored
in cloud storage with Dell Document Hub. You can
also search for files across multiple clouds storage
services simultaneously.
See "Searching for and Printing Files."

ID Copy

You can copy both sides of an ID card on one side
of a single sheet of paper in its original size by a
simple operation with the ID Copy feature.
See "Using the ID Copy."

Scan to Network Folder

You can send scanned data by e-mail as an
attachment with the Scan to Email feature. After
scanning, select destination e-mail addresses from
the address book on the printer or server or enter
the address from the touch panel of the printer.
See "Sending a Scanned Data via E-Mail."

You can transfer scanned data to a PC or a server
via Server Message Block (SMB) or FTP without
software. Although prior registration of the
destination FTP server or PC on the address book is
required, it helps save your time.
See "Scanning to a Computer or Server With
SMB/FTP."

Product Features |

17

Scan to USB

Scanning from the document glass

You don't need a PC to save scanned data to a USB
flash drive with the Scan to USB feature. Specify
the USB flash drive inserted into the printer's port
as a data saving location when you scan data.
See "Scanning to a USB Flash Drive."

Scanning from the Duplex Automatic Document
Feeder (DADF)

You can scan pieces of unbound paper using the
DADF.
See "Making Copies From the DADF."

You can scan the pages of a book or a brochure
from the document glass.
See "Making Copies From the Document Glass."

Managing the documents with PaperPort
(Dell S2825cdn)

You can organize, search, and share your scanned
document using the bundled PaperPort software.

18

| Product Features

Printer Overview

NOTE:

4

7891011

12

5

6

321

Front and Rear View

Front View

1 Output Tray Extension 7 Right Side Cover

2 Front USB Port 8 Front Cover
3Operator Panel 9Tray1
4 Duplex Automatic Document Feeder (DADF) 10 Optional 550-Sheet Feeder (Tray2)

5 Drum Cartridges 11 Multipurpose Feeder (MPF)
6 Waste Toner Box 12 Toner Cartridges

• Do not remove or insert the toner cartridges when the printer is in operation.

Printer Overview |

19

Rear View

9

8

7

1

2
3

4

6

5

1 Phone Connector 6 "Blue" Plug
2 Wall Jack Connector 7 Duplex Unit
3 Ethernet Port 8 Fusing Unit

4USB Port 9Rear Cover
5 Power Connector

20

| Printer Overview

Duplex Automatic Document Feeder (DADF)

NOTE:

1

8

1 DADF Cover 5 Document Feeder Tray
2 Document Guides 6 Document Stopper
3 DADF Chute Cover 7 Document Output Tray

4 Document Glass 8 DADF Feed Rollers

• Pull out the document stopper to prevent the document from falling off the printer.

2

3

4

5
6

7

Operator Panel

Dell H625cdw/Dell H825cdw

134578 962

12 101314 11

Printer Overview |

21

Dell S2825cdn

1 3 4 5 7 8 92

1241 31 11

1 (Home) button Moves to the Home screen.

2 (Log In/Out) button Logs out if pressed while the user is logged in.

3 Touch Panel Specifies the settings by directly tapping the screen.

Displays various settings, instructions, and error messages.

4 Ready/Error LED Shows a green light when the printer is ready and a blinking green

light when data is being received.

Shows an amber light when an error occurs and a blinking amber
light when an unrecov

5 Number Pad Enters numbers and characters.

6 (Wi-Fi) button* Shows a white light when the Wi-Fi

conditions. See "Status of Wi-Fi Button LED."

7 (Redial/Pause) button Re-dials a telephone number.

Inserts a pause into a telephone number. When the
(Redial/Pause) button is pressed, "-" appears on the touch panel.

8 (Copy) button Starts copying the docum

while you are logged in to the printer.

9 (Power) button Turns on/

the printer or switches the printer between two modes:

standby and power saver.

• Pressing and releasing the button turns on the printer. To tu

the printer, press and hold the button until the Power

Management screen appears on the touch panel, and then tap
Power Off.

• Each press of the button switches the standby and power saver
modes alternately. When the printer enters the power saver mode,
the button blinks slowly.

CAUTION:

• Pressing and holding the button for six or more seconds can
tur ter immediately. However, note that this
may result in the loss of data in memory.

10 (NFC) reader* Starts communication between the printer and an NFC card or a

mobile device with the NFC function when the card or the device is
tapped to or waved over the reader.

NOTE:

• NFC detection may vary with device type.

11 / (Speed Dial 1/

Speed Dial 2) button

Dials the number registered as "001" or "002" respectively of the FAX
Speed Dial

ective only when the Home screen is displayed.

12 (Delete) button Deletes numbers and characters.

erable print error occurs.

®

is activated and blinks in certain

ive only from the Home screen

22

| Printer Overview

NOTE:

13 (Job Status) button Moves to the Job Status screen. From this screen, you can check or

cancel active jobs.

14 (Information) button Moves to the Information screen. You can access various

information and settings menu, check consumable levels and
network status, and print various types of reports and lists.

*

This is available on Dell H625cdw and Dell H825cdw.

• Moving to a different menu or returning to a previous screen cancels the current entry or setting.
Make sure to select OK to save the current entry or setting.

Status of Wi-Fi Button LED

(Wi-Fi) LED Printer Status

Off Wi-Fi has been turned off.

Connecting to the network via Ethernet cable
Entering the power saver mode

On Wireless link established

Blinking Searching/Connecting with wireless LAN access point or router

Blinking slowly Wi-Fi is turned on but not connected to an access point or router.

Optional Accessory

The optional 550-sheet feeder is available for the printer.
To install the optional 550-sheet feeder, refer to the installation instruction that comes

with the optional 550-sheet feeder.

Printer Overview |

23

Graphic Symbols on the Printer and Their Meanings

Do not use stapled or clip on paper.

Do not use folded, creased, or curled paper.

Do not use ink-jet printing paper.

Do not use OHP sheets.

Do not use paper printed or used on one side.

Caution

Do not throw a toner cartridge into an open flame.

Do not throw a drum cartridge into an open flame.

Do not expose to light.

Do not touch.

Caution (Hot surface)

Do not disassemble the product.

Do not throw a waste toner box into an open flame.

Locking

Unlocking

24

| Graphic Symbols on the Printer and Their Meanings

Setting Up the Printer

Overview of the Printer Setup 26

Preparing to Set Up the Printer 27

Connecting Your Printer to a Telephone Line 28

Turning On/Off the Printer 31

Connecting Your Printer to a Computer 38

Connecting Your Printer to Mobile Devices 56

Installing Printer Drivers on Linux Computers (CUPS) 65

Setting the IP Address 73

2

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25

Overview of the Printer Setup

"Preparing to Set Up the Printer"
"Turning On/Off the Printer"
"Setting Initial Settings on the Operator Panel"

"Connecting Your Printer to a Computer"

"Connecting Your Printer to a Telephone Line"

"Connecting Your Printer to Mobile Devices"

The following are the procedures necessary to set up the printer.

Hardware preparations/Initial settings

Connections/Printer setup

26

| Overview of the Printer Setup

Preparing to Set Up the Printer

250 mm/9.84 inches

503.5 mm/19.82 inches

560 mm/22 inches

100 mm/

3.94 inches
420 mm/16.54 inches

340 mm/13.4 inches

260 mm/

10.24 inches

500 mm/

19.69 inches

Security Slot

Security Slot

Space Requirements

Provide enough room to open the printer trays, covers, and optional accessory, and for
proper ventilation.

Securing the Printer

To protect the printer from theft, you can use a Kensington lock.
Attach the Kensington lock to the security slot of the printer.

Refer to the operating instructions supplied with the Kensington lock.

Preparing to Set Up the Printer |

27

Connecting Your Printer to a Telephone Line

CAUTION:

To th e w a ll j ac k

"Blue" plug

• Do not connect the printer directly to a Digital Subscriber Line (DSL). This may damage the
printer. To use a DSL, you are required to use an appropriate DSL filter. Contact your service
provider for the DSL filter.

• To reduce the risk of shock or fire, use only a No. 26 AWG or larger telephone cable.

Connecting the Printer to the Wall Jack

To connect the printer to a telephone line, connect a telephone cable into the wall jack
connector on the rear of the printer. Connect the other end of the cord into an active
wall jack.

If the phone communication is serial in your country (such as Germany, Sweden,
Denmark, Austria, Belgium, Italy, France, and Switzerland), and a "Yellow" terminator is
supplied, perform the following procedure:

1 Remove the "Blue" plug from the phone connector.

28

| Connecting Your Printer to a Telephone Line

2 Insert the "Yellow" terminator into the phone connector.

NOTE:

"Yellow" terminator

Phone
connector

To an active
wall jack

Wall jack connector

Connecting the Printer to a Modem

You can connect the printer to a computer with a modem on the same telephone line as
the printer.

Make sure that the modem is connected to an active wall jack connector, and then
connect a telephone cable into the phone connector on the modem. Connect the other
end of the cord into the wall jack connector on the rear of the printer.

• When using the fax function of the printer, turn off the fax-receive feature of the computer
modem.

• Do not use the computer modem if the printer is sending or receiving a fax.

• To fax via the computer modem, follow the instructions provided with your computer modem and

fax program.

Connecting a Telephone or Answering Machine

If you share a telephone line with voice calls and fax, you can connect a telephone or an
answering machine to the printer to take the voice calls.

1 Make sure that a telephone line is connected to the printer.

Connecting Your Printer to a Telephone Line |

29

See "Connecting the Printer to the Wall Jack."

"Blue" plug

To an external telephone
or answering machine

2 Remove the "Blue" plug from the phone connector.

3 Connect a telephone or answering machine line cord into the phone connector on

the rear of the printer. Connect the other end of the cord into an external telephone
or answering machine.

30

| Connecting Your Printer to a Telephone Line