Dell 01A, mn1, 4551, 41A, xn2 User Manual

...

Mono Laser Printer

User's Guide

Important: If your printer has a touch screen, see the User’s Guide on the

Publications CD for information on using your printer.

Machine type(s): 4062, 4551, 4552, 4553, 4864, 5530 Model(s): 01A, 21A, 23A, 41A, 43A, 630, d03, dn, dn1, dn2, dn3, gd1, gd2, gm1, md1, mn1, n01, n02, n03, xn2

Safety information.............................................................................8

Learning about the printer.............................................................10

Printer configurations........................................................................................................................................................10

Selecting a location for the printer...............................................................................................................................12

Understanding the printer control panel...................................................................................................................13

Additional printer setup..................................................................15

Installing internal options................................................................................................................................................15

Available internal options............................................................................................................................................................ 15

Accessing the system board to install internal options....................................................................................................16

Installing a memory card .............................................................................................................................................................18

Installing a flash memory or firmware card........................................................................................................................... 19

Installing an Internal Solutions Port......................................................................................................................................... 21

Installing a printer hard disk....................................................................................................................................................... 28

Installing hardware options.............................................................................................................................................32

Order of installation....................................................................................................................................................................... 32

Installing paper drawers............................................................................................................................................................... 32

Installing an optional duplex unit............................................................................................................................................. 33

Attaching cables..................................................................................................................................................................34

Verifying printer setup.......................................................................................................................................................35

Printing a menu settings page................................................................................................................................................... 36

Printing a network setup page ..................................................................................................................................................36

Setting up the printer software......................................................................................................................................36

Installing printer software ...........................................................................................................................................................36

Updating available options in the printer driver................................................................................................................. 37

Setting up wireless printing.............................................................................................................................................38

Information you will need to set up the printer on a wireless network...................................................................... 38

Installing the printer on a wireless network (Windows)................................................................................................... 38

Installing the printer on a wireless network (Macintosh)................................................................................................. 40

Installing the printer on a wired network...................................................................................................................43

Changing port settings after installing a new network Internal Solutions Port...........................................45

Setting up serial printing..................................................................................................................................................47

Loading paper and specialty media.............................................49

Setting the Paper Size and Paper Type........................................................................................................................49

Configuring Universal paper settings..........................................................................................................................49

Loading the standard or optional 250-sheet or 550-sheet tray..........................................................................50

Contents

Loading the 2000-sheet tray...........................................................................................................................................53

Loading the multipurpose feeder.................................................................................................................................57

Loading the envelope feeder..........................................................................................................................................59

Linking and unlinking trays.............................................................................................................................................61

Linking trays...................................................................................................................................................................................... 61

Unlinking trays.................................................................................................................................................................................61

Linking exit bins ..............................................................................................................................................................................61

Changing a Custom Type <x> name....................................................................................................................................... 62

Paper and specialty media guidelines.........................................63

Paper guidelines..................................................................................................................................................................63

Paper characteristics...................................................................................................................................................................... 63

Unacceptable paper ......................................................................................................................................................................64

Selecting paper................................................................................................................................................................................ 64

Selecting preprinted forms and letterhead........................................................................................................................... 64

Using recycled paper..................................................................................................................................................................... 65

Storing paper.................................................................................................................................................................................... 66

Supported paper sizes, types, and weights...............................................................................................................66

Paper sizes supported by the printer ......................................................................................................................................66

Paper types and weights supported by the printer........................................................................................................... 68

Paper types and weights supported by the output bins .................................................................................................68

Printing...............................................................................................70

Printing a document..........................................................................................................................................................70

Printing on specialty media.............................................................................................................................................70

Tips on using letterhead............................................................................................................................................................... 70

Tips on using transparencies...................................................................................................................................................... 71

Tips on using envelopes............................................................................................................................................................... 71

Tips on using labels........................................................................................................................................................................ 72

Tips on using card stock............................................................................................................................................................... 72

Printing confidential and other held jobs...................................................................................................................73

Holding jobs in the printer.......................................................................................................................................................... 73

Printing confidential and other held jobs.............................................................................................................................. 73

Printing from a flash drive................................................................................................................................................75

Printing information pages..............................................................................................................................................76

Printing a font sample list............................................................................................................................................................ 76

Printing a directory list.................................................................................................................................................................. 76

Printing the print quality test pages........................................................................................................................................ 76

Canceling a print job..........................................................................................................................................................77

Canceling a print job from the printer control panel ........................................................................................................77

Canceling a print job from the computer.............................................................................................................................. 77

Contents

Clearing jams.....................................................................................79

Avoiding jams.......................................................................................................................................................................79

Understanding jam numbers and locations..............................................................................................................80

200 and 201 paper jams....................................................................................................................................................80

202 and 203 paper jams....................................................................................................................................................81

230 paper jam.......................................................................................................................................................................82

231–239 paper jams (optional external duplex unit).............................................................................................84

241–245 paper jams...........................................................................................................................................................86

250 paper jam.......................................................................................................................................................................86

260 paper jam.......................................................................................................................................................................87

271–279 paper jams...........................................................................................................................................................88

280 paper jams.....................................................................................................................................................................88

281 paper jam.......................................................................................................................................................................89

282 paper jam.......................................................................................................................................................................89

283 staple jam.......................................................................................................................................................................90

Understanding printer menus.......................................................92

Menus list................................................................................................................................................................................92

Paper menu...........................................................................................................................................................................93

Default Source menu..................................................................................................................................................................... 93

Paper Size/Type menu.................................................................................................................................................................. 93

Configure MP menu....................................................................................................................................................................... 96

Envelope Enhance.......................................................................................................................................................................... 97

Substitute Size menu..................................................................................................................................................................... 97

Paper Texture menu ......................................................................................................................................................................97

Paper Weight menu....................................................................................................................................................................... 99

Paper Loading menu...................................................................................................................................................................100

Custom Types menu....................................................................................................................................................................102

Universal Setup menu.................................................................................................................................................................103

Bin Setup menu.............................................................................................................................................................................104

Reports menu.....................................................................................................................................................................105

Network/Ports menu.......................................................................................................................................................106

Active NIC menu............................................................................................................................................................................106

Standard Network or Network <x> menus.........................................................................................................................106

Network Reports menu ..............................................................................................................................................................108

Network Card menu.....................................................................................................................................................................108

TCP/IP menu...................................................................................................................................................................................108

IPv6 menu........................................................................................................................................................................................110

Wireless menu................................................................................................................................................................................110

Contents

AppleTalk menu............................................................................................................................................................................111

NetWare menu...............................................................................................................................................................................111

LexLink menu.................................................................................................................................................................................112

Standard USB menu.....................................................................................................................................................................112

Parallel <x> menu.........................................................................................................................................................................114

Serial <x> menu ............................................................................................................................................................................116

SMTP Setup menu........................................................................................................................................................................118

Security menu....................................................................................................................................................................119

Miscellaneous menu....................................................................................................................................................................119

Confidential Print menu.............................................................................................................................................................120

Disk Wiping menu ........................................................................................................................................................................120

Security Audit Log menu ...........................................................................................................................................................122

Set Date/Time menu....................................................................................................................................................................122

Settings menu....................................................................................................................................................................123

General Settings menu...............................................................................................................................................................123

Setup menu ....................................................................................................................................................................................127

Finishing menu..............................................................................................................................................................................129

Quality menu..................................................................................................................................................................................131

Utilities menu.................................................................................................................................................................................132

XPS menu.........................................................................................................................................................................................133

PDF menu........................................................................................................................................................................................134

PostScript menu............................................................................................................................................................................134

PCL Emul menu .............................................................................................................................................................................134

HTML menu.....................................................................................................................................................................................137

Image menu....................................................................................................................................................................................138

Flash Drive menu..........................................................................................................................................................................138

Help menu...........................................................................................................................................................................140

Understanding printer messages...............................................142

List of status and error messages................................................................................................................................142

Maintaining the printer.................................................................164

Cleaning the exterior of the printer............................................................................................................................164

Storing supplies.................................................................................................................................................................164

Conserving supplies.........................................................................................................................................................164

Checking the status of supplies...................................................................................................................................165

Checking the status of supplies from the printer control panel..................................................................................165

Checking the status of supplies from a network computer..........................................................................................165

Ordering supplies..............................................................................................................................................................165

Ordering print cartridges...........................................................................................................................................................165

Moving the printer............................................................................................................................................................166

Before moving the printer.........................................................................................................................................................166

Contents

Moving the printer to another location................................................................................................................................166

Shipping the printer ....................................................................................................................................................................166

Administrative support.................................................................167

Using the Embedded Web Server...............................................................................................................................167

Checking the device status............................................................................................................................................167

Setting up e-mail alerts...................................................................................................................................................167

Viewing reports..................................................................................................................................................................168

Adjusting Power Saver....................................................................................................................................................168

Restoring the factory default settings.......................................................................................................................169

Troubleshooting.............................................................................170

Solving basic problems...................................................................................................................................................170

Solving basic printer problems................................................................................................................................................170

Printer control panel display is blank or displays only diamonds...............................................................................170

Embedded Web Server does not open.................................................................................................................................170

Solving printing problems.............................................................................................................................................171

Multiple-language PDFs do not print....................................................................................................................................171

Error message about reading USB drive appears..............................................................................................................171

Jobs do not print...........................................................................................................................................................................171

Confidential and other held jobs do not print...................................................................................................................172

Job takes longer than expected to print..............................................................................................................................172

Job prints from the wrong tray or on the wrong paper .................................................................................................173

Incorrect characters print...........................................................................................................................................................173

Tray linking does not work........................................................................................................................................................173

Large jobs do not collate ...........................................................................................................................................................173

Unexpected page breaks occur...............................................................................................................................................174

Solving option problems................................................................................................................................................174

Option does not operate correctly or quits after it is installed ....................................................................................174

Paper trays.......................................................................................................................................................................................175

2000-sheet tray..............................................................................................................................................................................175

Envelope feeder ............................................................................................................................................................................176

Duplex unit......................................................................................................................................................................................176

5-bin mailbox .................................................................................................................................................................................176

Output options..............................................................................................................................................................................176

Memory card ..................................................................................................................................................................................177

Flash memory card.......................................................................................................................................................................177

Hard disk with adapter................................................................................................................................................................177

Internal Solutions Port ................................................................................................................................................................177

Solving paper feed problems.......................................................................................................................................177

Paper frequently jams.................................................................................................................................................................177

Paper jam message remains after jam is cleared ..............................................................................................................178

Contents

Page that jammed does not reprint after you clear the jam.........................................................................................178

Solving print quality problems....................................................................................................................................178

Isolating print quality problems..............................................................................................................................................178

Blank pages.....................................................................................................................................................................................179

Clipped images..............................................................................................................................................................................179

Ghost images..................................................................................................................................................................................179

Gray background ..........................................................................................................................................................................180

Incorrect margins..........................................................................................................................................................................180

Paper curl.........................................................................................................................................................................................181

Print irregularities.........................................................................................................................................................................181

Print is too dark..............................................................................................................................................................................182

Print is too light .............................................................................................................................................................................183

Repeating defects.........................................................................................................................................................................184

Skewed print...................................................................................................................................................................................184

Solid black or white streaks.......................................................................................................................................................185

Solid color pages...........................................................................................................................................................................185

Streaked horizontal lines............................................................................................................................................................186

Streaked vertical lines .................................................................................................................................................................186

Toner fog or background shading appears on the page...............................................................................................187

Toner rubs off.................................................................................................................................................................................188

Toner specks...................................................................................................................................................................................188

Transparency print quality is poor..........................................................................................................................................189

Contacting Customer Support.....................................................................................................................................189

Notices..............................................................................................190

Product information.........................................................................................................................................................190

Edition notice.....................................................................................................................................................................190

Power consumption.........................................................................................................................................................192

Index.................................................................................................201

Contents

Safety information

Connect the power cord to an electrical outlet that is near the product and easily accessible. Do not place or use this product near water or wet locations.

CAUTION—POTENTIAL INJURY: This product uses a laser. Use of controls or adjustments or performance of procedures other than those specified herein may result in hazardous radiation exposure.

This product uses a printing process that heats the print media, and the heat may cause the media to release emissions. You must understand the section in your operating instructions that discusses the guidelines for selecting print media to avoid the possibility of harmful emissions.

Use care when you replace a lithium battery.

CAUTION—POTENTIAL INJURY: There is a danger of explosion if a lithium battery is incorrectly replaced. Replace it only with the same or an equivalent type of lithium battery. Do not recharge, disassemble, or incinerate a lithium battery. Discard used batteries according to the manufacturer's instructions and local regulations.

CAUTION—HOT SURFACE: The inside of the printer might be hot. To reduce the risk of injury from a hot component, allow the surface to cool before touching.

CAUTION—POTENTIAL INJURY: The printer weight is greater than 18 kg (40 lb) and requires two or more trained personnel to move it safely.

CAUTION—POTENTIAL INJURY: Before moving the printer, follow these guidelines to avoid personal injury or printer damage:

• Turn the printer off using the power switch, and then unplug the power cord from the wall outlet.

• Disconnect all cords and cables from the printer before moving it.

• Lift the printer off the optional drawer, and set it aside instead of trying to lift the drawer and printer at the same

time.

Note: Use the handholds located on both sides of the printer to lift it off the optional drawer.

Use only the power cord provided with this product or the manufacturer's authorized replacement. Use only the telecommunications (RJ-11) cord provided with this product or a 26 AWG or larger replacement when

connecting this product to the public switched telephone network.

CAUTION—SHOCK HAZARD: If you are accessing the system board or installing optional hardware or memory devices sometime after setting up the printer, then turn the printer off, and unplug the power cord from the wall outlet before continuing. If you have any other devices attached to the printer, then turn them off as well, and unplug any cables going into the printer.

CAUTION—SHOCK HAZARD: Make sure that all external connections (such as Ethernet and telephone system connections) are properly installed in their marked plug-in ports.

This product is designed, tested, and approved to meet strict global safety standards with the use of specific manufacturer's components. The safety features of some parts may not always be obvious. The manufacturer is not responsible for the use of other replacement parts.

CAUTION—POTENTIAL INJURY: Do not cut, twist, bind, crush, or place heavy objects on the power cord. Do not subject the power cord to abrasion or stress. Do not pinch the power cord between objects such as furniture and walls. If any of these things happen, a risk of fire or electrical shock results. Inspect the power cord regularly for signs of such problems. Remove the power cord from the electrical outlet before inspecting it.

Refer service or repairs, other than those described in the user documentation, to a professional service person.

Safety information

CAUTION—SHOCK HAZARD: To avoid the risk of electric shock when cleaning the exterior of the printer, unplug the power cord from the wall outlet and disconnect all cables from the printer before proceeding.

CAUTION—SHOCK HAZARD: Do not use the fax feature during a lightning storm. Do not set up this product or make any electrical or cabling connections, such as the fax feature, power cord, or telephone, during a lightning storm.

CAUTION—TIPPING HAZARD: Floor-mounted configurations require additional furniture for stability. You must use either a printer stand or printer base if you are using a high-capacity input tray, a duplex unit and an input option, or more than one input option. If you purchased a multifunction printer (MFP) that scans, copies, and faxes, you may need additional furniture. For more information, see the safety sheet that came with your printer.

SAVE THESE INSTRUCTIONS.

Safety information

Learning about the printer

Printer configurations

Basic model

Feature

Standard exit bin 350 or 550 sheets

Printer control panel Not applicable

Multipurpose feeder 100 sheets

Standard tray (Tray 1) 250 or 550 sheets

Based on 75 g/m2 (20 lb.) paper.

Paper Capacity

Fully configured model

Learning about the printer

Feature/Option

5-bin mailbox

Paper Capacity

500 sheets

2 3 4 5 6 7 8 9

Based on 75 g/m2 (20 lb.) paper.

The printer supports up to three output expander units, two 5-bin mailboxes, one high capacity output expander (not

5-bin mailbox 500 sheets Envelope feeder 85 envelopes Standard tray (Tray 1) 250 or 550 sheets

Duplex unit

Not applicable

Optional tray (Tray 2) 250 or 550 sheets Optional tray (Tray 3) 250 or 550 sheets Optional 2000-sheet tray (Tray 4) 2000 sheets Caster base Not applicable

depicted), or one stapler unit (not depicted).

An optional duplex unit is available for basic models with a 250-sheet standard tray. Models with a 550-sheet standard

tray may have an internal duplex unit.

Learning about the printer

Selecting a location for the printer

When selecting a location for the printer, leave enough room to open trays, covers, and doors. If you plan to install any options, leave enough room for them also. It is important to:

• Make sure airflow in the room meets the latest revision of the ASHRAE 62 standard.

• Provide a flat, sturdy, and stable surface.

• Keep the printer: – Away from the direct airflow of air conditioners, heaters, or ventilators – Free from direct sunlight, humidity extremes, or temperature fluctuations – Clean, dry, and free of dust

• Allow the following recommended amount of space around the printer for proper ventilation:

Right Side 31 cm (12 in.)

Left Side 31 cm (12 in.)

Front 51 cm (20 in.)

Rear 31 cm (12 in.)

4 5 Top

Allows for addition of all output options.

137 cm (54 in.)

Learning about the printer

Understanding the printer control panel

Item Description

Display Shows messages and pictures that communicate the status of the printer

Navigation buttons Press the up or down arrow buttons to scroll through menus or menu items, or to increase

or decrease a value when entering numbers. Press the left or right arrow buttons to scroll through menu settings (also called values or

options), or to scroll through text that rolls to another screen.

Select

• Opens a menu item and displays the available values or settings. The current setting is

indicated by an asterisk (*).

• Saves a displayed menu item as the new user default setting.

Notes:

• When a new setting is saved as the user default setting, it remains in effect until a new

setting is saved or until factory defaults are restored.

• Settings chosen from a software program can also change or override the user default

settings selected from the printer control panel.

Keypad Enter numbers or symbols on the display.

Back Returns the display to the previous screen

Indicator light Indicates the printer status:

• Off—The power is off.

• Blinking green—The printer is warming up, processing data, or printing.

• Solid green—The printer is on, but idle.

• Solid red—Operator intervention is needed.

Stop Stops all printer activity

A list of options is offered once Stopped appears on the display.

Learning about the printer

Item Description

Menu Opens the menu index

Note: The menus are available only when the printer is in the Ready state.

USB port Insert a flash drive into the front of the printer to print saved files.

Note: Only the front USB port supports flash drives.

Learning about the printer

Additional printer setup

Installing internal options

All the listed options may not be available. For more information, contact the place where you purchased the printer.

Available internal options

• Memory cards – Printer memory – Flash memory – Fonts

• Firmware cards – Bar Code and Forms – IPDS and SCS/TNe – PrintCryption

• Printer hard disk

• Internal Solutions Ports (ISP) – RS-232-C Serial ISP – Parallel 1284-B ISP – MarkNet – MarkNet N8130 10/100 Fiber ISP – MarkNet N8120 10/100/1000 Ethernet ISP

N8150 802.11 b/g/n Wireless ISP

All of these options may not be available. For more information, contact the place where you purchased the printer.

Additional printer setup

Accessing the system board to install internal options

Note: This task requires a flathead screwdriver.

CAUTION—SHOCK HAZARD: If you are accessing the system board or installing optional hardware or memory

devices sometime after setting up the printer, then turn the printer off, and unplug the power cord from the wall outlet before continuing. If you have any other devices attached to the printer, then turn them off as well, and unplug any cables going into the printer.

1 Open the system board door.

2 Loosen the screw on the system board cover.

Additional printer setup

3 Remove the system board cover.

4 Use the illustration below to locate the appropriate connector.

Warning—Potential Damage: System board electronic components are easily damaged by static electricity.

Touch something metal on the printer before touching any system board electronic components or connectors.

Firmware and flash memory card connectors

Memory card connector

Internal Solutions Port or printer hard disk connector

Additional printer setup

Installing a memory card

Note: This task requires a flathead screwdriver.

CAUTION—SHOCK HAZARD: If you are accessing the system board or installing optional hardware or memory

Warning—Potential Damage: System board electronic components are easily damaged by static electricity. Touch something metal on the printer before touching any system board electronic components or connectors.

An optional memory card can be purchased separately and attached to the system board. To install the memory card:

1 Access the system board.

2 Unpack the memory card.

Note: Avoid touching the connection points along the edge of the card.

3 Open the memory card connector latches.

Additional printer setup

4 Align the notches on the memory card with the ridges on the connector.

Notches

Ridges

5 Push the memory card straight into the connector until it snaps into place. 6 Replace the system board cover and close the system board door.

Installing a flash memory or firmware card

Note: This task requires a flathead screwdriver.

Additional printer setup

The system board has two connections for an optional flash memory or firmware card. Only one of each may be installed, but the connectors are interchangeable.

1 Access the system board.

2 Unpack the card.

Note: Avoid touching any electrical components on the card.

3 Holding the card by its sides, align the plastic pins on the card with the holes on the system board.

Plastic pins

1 2

Metal pins

Additional printer setup

4 Push the card firmly into place.

Notes:

• The entire length of the connector on the card must touch and be flush against the system board.

• Be careful not to damage the connectors.

5 Replace the system board cover and close the system board door.

Installing an Internal Solutions Port

The system board supports one optional Internal Solutions Port (ISP). Install an ISP for additional connectivity options.

Additional printer setup

The system board supports one optional Internal Solutions Port (ISP). Install an ISP for additional connectivity options.

Note: This task requires a flathead screwdriver.

CAUTION—SHOCK HAZARD: If you are accessing the system board or installing optional hardware or memory

1 Access the system board.

2 Unpack the ISP and plastic tee.

Note: Avoid touching the components on the card.

3 Locate the appropriate connector on the system board.

Note: If an optional printer hard disk is currently installed, then the printer hard disk must first be removed. To

remove the hard disk:

Additional printer setup

a Unplug the printer hard disk interface cable from the system board, leaving the cable attached to the printer

hard disk. To unplug the cable, squeeze the paddle at the plug of the interface cable to disengage the latch before pulling the cable out.

b Remove the screws holding the printer hard disk in place.

c Remove the printer hard disk by pulling it upward to unseat the standoffs.

Additional printer setup

d Remove the thumbscrews that attach the printer hard disk mounting bracket to the printer hard disk, and

then remove the bracket. Set the printer hard disk aside.

4 Remove the metal cover from the ISP opening.

Additional printer setup

5 Align the posts of the plastic tee to the holes in the system board, and then press downward until the tee snaps

into place. Be sure each post of the tee has latched completely, and that the tee is seated firmly onto the system board.

6 Install the ISP onto the plastic tee. Angle the ISP over the plastic tee, and then approach the plastic tee so that

any overhanging connectors will pass through the ISP opening in the system board cage.

Additional printer setup

7 Lower the ISP toward the plastic tee until the ISP is seated between the guides of the plastic tee.

8 Insert the long thumbscrew and turn it clockwise enough to hold the ISP in place, but do not tighten the

thumbscrew at this time.

Additional printer setup

9 Attach the two provided screws to secure the ISP mounting bracket to the system board cage.

10 Tighten the long thumbscrew.

Note: Do not overtighten the thumbscrew.

11 Insert the plug of the ISP interface cable into the receptacle of the system board.

Note: The plugs and receptacles are color coded.

12 If a printer hard disk was previously installed, then attach the printer hard disk to the ISP. For more information,

see “Installing a printer hard disk” on page 28.

Additional printer setup

13 Replace the system board cover and close the system board door.

Installing a printer hard disk

The optional printer hard disk can be installed with or without an Internal Solutions Port (ISP).

Note: This task requires a flathead screwdriver.

CAUTION—SHOCK HAZARD: If you are accessing the system board or installing optional hardware or memory

1 Access the system board.

2 Unpack the printer hard disk.

Note: Avoid touching the components on the card.

Additional printer setup

3 Locate the appropriate connector on the system board.

Note: If an optional ISP is currently installed, then the printer hard disk must be installed onto the ISP.

To install a printer hard disk onto the ISP:

a Using a flathead screwdriver to loosen the screws, remove the thumbscrews that attach the printer hard disk

mounting bracket to the printer hard disk, and then remove the bracket.

b Align the standoffs of the printer hard disk with the holes in the ISP, and then press downward on the printer

hard disk until the standoffs have seated into place.

Additional printer setup

c Insert the plug of the printer hard disk interface cable into the receptacle of the ISP.

Note: The plugs and receptacles are color coded.

To install a printer hard disk directly onto the system board:

a Align the standoffs of the printer hard disk with the holes in the system board, and then press downward on

the printer hard disk until the standoffs have seated into place.

Additional printer setup

b Attach the two provided screws to secure the printer hard disk mounting bracket.

c Insert the plug of the printer hard disk interface cable into the receptacle of the system board.

Note: The plugs and receptacles are color coded.

4 Replace the system board cover and close the system board door.

Additional printer setup

Installing hardware options

Order of installation

Installing paper drawers

The printer supports up to four optional drawers. A drawer consists of a tray and a support unit. All drawers are installed the same way.

1 Unpack the drawer, and then remove any packing material. 2 Place the drawer in the location chosen for the printer.

Note: If you have multiple options to install, then see the section about the recommended order of installation.

The 2000-sheet drawer must be the bottom drawer.

3 Align the printer with the drawer, and then lower the printer into place.

CAUTION—POTENTIAL INJURY: The printer weight is greater than 18 kg (40 lb) and requires two or more

trained personnel to move it safely.

Removing an optional drawer

Warning—Potential Damage: Lifting the printer from a drawer without pushing in the safety latches could damage the latches.

Additional printer setup

To remove an optional drawer, push in the safety latches on both sides of the drawer until they click and stay recessed, and then lift the printer.

Installing an optional duplex unit

The optional duplex unit is available for the basic model with a 250-sheet standard tray. The duplex unit attaches under the printer, below the standard tray and above any optional drawers.

Note: Other models may have an internal duplex unit installed in the printer.

CAUTION—SHOCK HAZARD: If you are accessing the system board or installing optional hardware or memory

1 Unpack the duplex unit, and then remove any packing material. 2 Place the duplex unit in the location chosen for the printer.

Note: If you have multiple options to install, then see the section about the recommended order of installation.

3 Align the printer with the duplex unit, and then lower the printer into place.

CAUTION—POTENTIAL INJURY: The printer weight is greater than 18 kg (40 lb) and requires two or more

trained personnel to move it safely.

Additional printer setup

Removing an optional duplex unit

Warning—Potential Damage: Lifting the printer from the duplex unit without pushing in the safety latches could damage the latches.

To remove the duplex unit, push in the safety latches on both sides of the duplex unit until they click and stay recessed, and then lift the printer.

Attaching cables

CAUTION—POTENTIAL INJURY: Do not use the fax feature during a lightning storm. Do not set up this product or make any electrical or cabling connections, such as the fax feature, power cord, or telephone, during a lightning

storm. Connect the printer to the computer using a USB cable or Ethernet cable. Be sure to match the following:

• The USB symbol on the cable with the USB symbol on the printer

• The appropriate Ethernet cable to the Ethernet port

Additional printer setup

USB port

Warning—Potential Damage: Do not touch the USB cable, any network adapter, or the printer in the area shown

while actively printing. A loss of data or a malfunction can occur.

Ethernet port

Verifying printer setup

Once all hardware and software options are installed and the printer is turned on, verify that the printer is set up correctly by printing the following:

• Menu settings page—Use this page to verify that all printer options are installed correctly. A list of installed

options appears toward the bottom of the page. If an option you installed is not listed, then it is not installed correctly. Remove the option and install it again.

• Network setup page—If your printer is a network model and is attached to a network, print a network setup

page to verify the network connection. This page also provides important information that aids network printing configuration.

Additional printer setup

Printing a menu settings page

Print a menu settings page to review the current menu settings and to verify printer options are installed correctly. Note: If you have not made any menu item settings changes yet, then the menu settings page lists all the factory

default settings. Once you select and save other settings from the menus, they replace the factory default settings as user default settings. A user default setting remains in effect until you access the menu again, choose another value, and save it. To restore the factory default settings, see “Restoring the factory default settings” on page 169.

1 Make sure the printer is on and Ready appears. 2 From the printer control panel, press

3 Press the arrow buttons until Reports appears, and then press .

4 Press the arrow buttons until Menu Settings Page appears, and then press .

Printing a network setup page

If the printer is attached to a network, then print a network setup page to verify the network connection. This page also provides important information that aids network printing configuration.

1 Make sure the printer is on and Ready appears. 2 From the printer control panel, press

3 Press the arrow buttons until

4 Press the arrow buttons until

Note: If an optional internal print server is installed, Print Network <x> Setup Page appears.

5 Check the first section on the network setup page, and confirm that Status is “Connected.”

If Status is “Not Connected,” the LAN drop may not be active, or the network cable may be malfunctioning. Consult a system support person for a solution, and then print another network setup page.

Reports appears, and then press .

Network Setup Page appears, and then press .

Setting up the printer software

Installing printer software

A printer driver is software that lets the computer communicate with the printer. The printer software is typically installed during the initial printer setup. If you need to install the software after setup, follow these instructions:

For Windows users

1 Close all open software programs. 2 Insert the Software and Documentation CD. 3 From the main installation dialog, click Install. 4 Follow the instructions on the screen.

Additional printer setup

For Macintosh users

1 Close all open software applications. 2 Insert the Software and Documentation CD. 3 From the Finder desktop, double-click the printer CD icon that automatically appears. 4 Double-click the Install icon. 5 Follow the instructions on the screen.

Updating available options in the printer driver

Once the printer software and any options are installed, it may be necessary to manually add the options in the printer driver to make them available for print jobs.

For Windows users

1 Click 2 In the Start Search or Run box, type control printers. 3 Press Enter, or click OK.

The printer folder opens.

4 Select the printer. 5 Right-click the printer, and then select Properties. 6 Click the Install Options tab. 7 Under Available Options, add any installed hardware options. 8 Click Apply.

, or click Start and then click Run.

For Macintosh users

In Mac OS X version 10.5 or later

1 From the Apple menu, choose System Preferences. 2 Click Print & Fax. 3 Select the printer, and then click Options & Supplies. 4 Click Driver, and then add any installed hardware options. 5 Click OK.

In Mac OS X version 10.4 and earlier

1 From the Finder desktop, choose Go > Applications. 2 Double-click Utilities, and then double-click Print Center or Printer Setup Utility. 3 Select the printer, and then from the Printers menu, choose Show Info.

Additional printer setup

4 From the pop-up menu, choose Installable Options. 5 Add any installed hardware options, and then click Apply Changes.

Setting up wireless printing

Information you will need to set up the printer on a wireless network

Note: Do not connect the installation or network cables until prompted to do so by the setup software.

• SSID—The SSID is also referred to as the network name.

• Wireless Mode (or Network Mode)—The mode will be either infrastructure or ad hoc.

• Channel (for ad hoc networks)—The channel defaults to auto for infrastructure networks.

Some ad hoc networks will also require the auto setting. Check with your system support person if you are not sure which channel to select.

• Security Method—There are three basic options for Security Method:

– WEP key

If your network uses more than one WEP key, enter up to four in the provided spaces. Select the key currently in use on the network by selecting the Default WEP Transmit Key.

– WPA or WPA2 passphrase

WPA includes encryption as an additional layer of security. The choices are AES or TKIP. Encryption must be set for the same type on the router and on the printer, or the printer will not be able to communicate on the network.

– No security

If your wireless network does not use any type of security, then you will not have any security information.

Note: Using an unsecured wireless network is not recommended.

If you are installing the printer on an 802.1X network using the Advanced method, then you may need the following:

• Authentication type

• Inner authentication type

• 802.1X username and password

• Certificates

Note: For more information on configuring 802.1X security, see the Networking Guide on the Software and Documentation CD.

Installing the printer on a wireless network (Windows)

Before you install the printer on a wireless network, make sure that:

• An optional wireless card is installed in your printer.

• Your wireless network is set up and working properly.

• The computer you are using is connected to the same wireless network where you want to set up the printer.

Additional printer setup

1 Connect the power cable, and then turn the printer on.

Make sure the printer and computer are fully on and ready.

Do not connect the USB cable until instructed to do so on the screen

2 Insert the Software and Documentation CD.

3 Click Install. 4 Click Agree. 5 Click Suggested. 6 Click Wireless Network Attach.

Additional printer setup

7 Connect the cables in the following order:

a Temporarily connect a USB cable between the computer on the wireless network and the printer.

Note: After the printer is configured, the software will instruct you to disconnect the temporary USB cable

so you can print wirelessly.

b If your printer has faxing capabilities, then connect the telephone cable. 8 Follow the on-screen instructions to complete the software installation. 9 To allow other computers on the wireless network to use the wireless printer, follow steps 2 through 6 and step

8 for each computer.

Installing the printer on a wireless network (Macintosh)

Prepare to configure the printer

1 Locate the printer MAC address on the sheet that shipped with the printer. Write the last six digits of the MAC

address in the space provided below: MAC address: ___ ___ ___ ___ ___ ___

2 Connect the power cable to the printer and then to a properly grounded electrical outlet, and then turn the power

on.

Enter the printer information

1 Access the AirPort options.

Additional printer setup

In Mac OS X version 10.5 or later

a From the Apple menu, choose System Preferences.

b Click Network.

c Click AirPort.

In Mac OS X version 10.4 and earlier

a From the Finder desktop, choose Go > Applications.

b From the Applications folder, double-click Internet Connect.

c From the toolbar, click AirPort.

2 From the Network popup menu, select print server xxxxxx, where the x’s are the last six digits of the MAC address

located on the MAC address sheet.

3 Open the Safari browser. 4 From the Bookmarks drop-down menu, select Show. 5 Under Collections, select Bonjour or Rendezvous, and then double-click the printer name.

Note: The application is referred to as Rendezvous in Mac OS X version 10.3, but is now called Bonjour by Apple

Computer.

6 From the main page of the Embedded Web Server, navigate to the page where the wireless settings information

is stored.

Configure the printer for wireless access

1 Type the name of your network (SSID) in the appropriate field. 2 Select Infrastructure as your Network Mode if you are using a wireless router. 3 Select the type of security you use to protect your wireless network. 4 Enter the security information necessary for the printer to join your wireless network. 5 Click Submit. 6 Open the AirPort application on your computer:

In Mac OS X version 10.5 or later

a From the Apple menu, choose System Preferences.

b Click Network.

c Click AirPort.

In Mac OS X version 10.4 and earlier

a From the Finder desktop, choose Go > Applications.

b From the Applications folder, double-click Internet Connect.

c From the toolbar, click AirPort.

7 From the Network popup menu, select your wireless network.

Additional printer setup

Configure your computer to use the printer wirelessly

To print to a network printer, each Macintosh user must install a custom PostScript Printer Description (PPD) file and create a printer in the Print Center or Printer Setup Utility.

1 Install a PPD file on the computer:

a Insert the Software and Documentation CD in the CD or DVD drive.

b Double-click the installer package for the printer.

c From the Welcome screen, click Continue. d Click Continue again after viewing the Readme file. e Click Continue after viewing the license agreement, and then click Agree to accept the terms of the

agreement.

f Select a Destination, and then click Continue. g From the Easy Install screen, click Install. h Type the user password, and then click OK.

All necessary software is installed on the computer.

i Click Close when installation is complete.

2 Add the printer:

a For IP printing:

In Mac OS X version 10.5 or later

1 From the Apple menu, choose System Preferences. 2 Click Print & Fax. 3 Click +. 4 Select the printer from the list. 5 Click Add.

In Mac OS X version 10.4 and earlier

1 From the Finder desktop, choose Go > Applications. 2 Double-click the Utilities folder. 3 Locate and double-click Printer Setup Utility or Print Center. 4 From the Printer List, choose Add. 5 Select the printer from the list. 6 Click Add.

b For AppleTalk printing:

In Mac OS X version 10.5

1 From the Apple menu, choose System Preferences. 2 Click Print & Fax. 3 Click +. 4 Click AppleTalk. 5 Select the printer from the list. 6 Click Add.

Additional printer setup

In Mac OS X version 10.4 and earlier

1 From the Finder desktop, choose Go > Applications. 2 Double-click the Utilities folder. 3 Locate and double-click Print Center or Printer Setup Utility. 4 From the Printer List, choose Add. 5 Choose the Default Browser tab. 6 Click More Printers. 7 From the first pop-up menu, choose AppleTalk. 8 From the second pop-up menu, select Local AppleTalk zone. 9 Select the printer from the list.

10 Click Add.

Installing the printer on a wired network

Use the following instructions to install the printer on a wired network. These instructions apply to Ethernet and fiber optic network connections.

Before you install the printer on a wired network, make sure that:

• You have completed the initial setup of the printer.

• The printer is connected to your network with the appropriate type of cable.

For Windows users

1 Insert the Software and Documentation CD.

Wait for the Welcome screen to appear. If the CD does not launch after a minute, then do the following:

a Click b In the Start Search or Run box, type D:\setup.exe, where D is the letter of your CD or DVD drive.

2 Click Install Printer and Software. 3 Click Agree to agree to the License Agreement. 4 Select Suggested, and then click Next.

Note: To configure the printer using a static IP address, using IPv6, or to configure printers using scripts, select

Custom and follow the on-screen instructions.

5 Select Wired Network Attach, and then click Next. 6 Select the printer manufacturer from the list. 7 Select the printer model from the list, and then click Next. 8 Select the printer from the list of printers discovered on the network, and then click Finish.

Note: If your configured printer does not appear in the list of discovered printers, click Add Port and follow the

on-screen instructions.

, or click Start and then click Run.

9 Follow the on-screen instructions to complete the installation.

Additional printer setup

For Macintosh users

1 Allow the network DHCP server to assign an IP address to the printer. 2 Print the network setup page from the printer. For information on printing a network setup page, see “Printing

a network setup page” on page 36.

3 Locate the printer IP address in the TCP/IP section of the network setup page. You will need the IP address if you

are configuring access for computers on a different subnet than the printer.

4 Install the drivers and add the printer.

a Install a PPD file on the computer:

1 Insert the Software and Documentation CD in the CD or DVD drive. 2 Double-click the installer package for the printer. 3 From the Welcome screen, click Continue. 4 Click Continue again after viewing the Readme file. 5 Click Continue after viewing the license agreement, and then click Agree to accept the terms of the

agreement.

6 Select a Destination, and then click Continue. 7 From the Easy Install screen, click Install. 8 Type the user password, and then click OK.

All the necessary software is installed on the computer.

9 Click Restart when installation is complete.

b Add the printer:

• For IP printing:

In Mac OS X version 10.5 or later

1 From the Apple menu, choose System Preferences. 2 Click Print & Fax. 3 Click +. 4 Click IP. 5 Type in the IP address of your printer in the Address field. 6 Click Add.

In Mac OS X version 10.4 and earlier

1 From the Finder desktop, choose Go > Applications. 2 Double-click Utilities. 3 Double-click Printer Setup Utility or Print Center. 4 From the Printer List, click Add. 5 Click IP. 6 Type in the IP address of your printer in the Address field. 7 Click Add.

• For AppleTalk printing:

In Mac OS X version 10.5

1 From the Apple menu, choose System Preferences. 2 Click Print & Fax.

Additional printer setup

3 Click +. 4 Click AppleTalk. 5 Select the printer from the list. 6 Click Add.

In Mac OS X version 10.4 and earlier

1 From the Finder desktop, choose Go > Applications. 2 Double-click Utilities. 3 Double-click Print Center or Printer Setup Utility. 4 From the Printer List, click Add. 5 Choose the Default Browser tab. 6 Click More Printers. 7 From the first pop-up menu, choose AppleTalk. 8 From the second pop-up menu, select Local AppleTalk zone. 9 Select the printer from the list.

10 Click Add.

Note: If the printer doesn't show up in the list, you may need to add it using the IP address. Contact your

system support person for assistance.

Changing port settings after installing a new network Internal Solutions Port

When a new network Internal Solutions Port (ISP) is installed in the printer, the printer configurations on computers that access the printer must be updated because the printer will be assigned a new IP address. All computers that access the printer must be updated with this new IP address in order to print to it over the network.

Notes:

• If the printer has a static IP address that will stay the same, then you do not need to make any changes to the

computer configurations.

• If the computers are configured to print to the printer by a network name that will stay the same, instead of by

IP address, then you do not need to make any changes to the computer configurations.

• If you are adding a wireless ISP to a printer previously configured for a wired connection, then make sure the

wired network is disconnected when you configure the printer to operate wirelessly. If the wired connection

remains connected, then the wireless configuration will complete, but the wireless ISP will not be active. In the

event that the printer was configured for a wireless ISP while still attached to a wired connection, disconnect

the wired connection, turn the printer off, and then turn the printer back on again. This will enable the wireless

ISP.

• Only one network connection at a time is active. If you want to switch the connection type between wired and

wireless, you must first turn the printer off, connect the cable (to switch to a wired connection) or disconnect

the cable (to switch to a wireless connection), and then turn the printer back on again.

For Windows users

1 Print a network setup page and make a note of the new IP address. 2 Click

, or click Start and then click Run.

Additional printer setup

3 In the Start Search or Run box, type control printers. 4 Press Enter, or click OK.

The printer folder opens.

5 Locate the printer that has changed.

Note: If there is more than one copy of the printer, then update all of them with the new IP address.

6 Right-click the printer. 7 Click Properties. 8 Click the Ports tab.

9 Locate the port in the list, and then select it. 10 Click Configure Port. 11 Type the new IP address in the “Printer Name or IP Address” field. You can find the new IP address on the network

setup page you printed in step 1.

12 Click OK, and then click Close.

For Macintosh users

1 Print a network setup page and make a note of the new IP address.

2 Locate the printer IP address in the TCP/IP section of the network setup page. You will need the IP address if you

are configuring access for computers on a different subnet than the printer.

3 Add the printer:

• For IP printing:

In Mac OS X version 10.5 or later

a From the Apple menu, choose System Preferences. b Click Print & Fax. c Click +. d Click IP. e Type in the IP address of your printer in the Address field.

f Click Add.

In Mac OS X version 10.4 and earlier

a From the Go menu, choose Applications. b Double-click Utilities. c Double-click Printer Setup Utility or Print Center. d From the Printer List, click Add. e Click IP.

f Type in the IP address of your printer in the Address field.

g Click Add.

• For AppleTalk printing:

Additional printer setup

In Mac OS X version 10.5

a From the Apple menu, choose System Preferences. b Click Print & Fax. c Click +. d Click AppleTalk. e Select the printer from the list.

f Click Add.

In Mac OS X version 10.4 and earlier

a From the Go menu, choose Applications. b Double-click Utilities. c Double-click Print Center or Printer Setup Utility. d From the Printer List, click Add. e Choose the Default Browser tab.

f Click More Printers. g From the first pop-up menu, choose AppleTalk. h From the second pop-up menu, select Local AppleTalk zone.

i Select the printer from the list.

j Click Add.

Setting up serial printing

In serial printing, data is transferred one bit at a time. Although serial printing is usually slower than parallel printing, it is the preferred option when there is a great deal of distance between the printer and computer or when an interface with a better transfer rate is not available.

After installing the serial port, you will need to configure the printer and the computer so they can communicate. Make sure you have connected the serial cable to the serial port on your printer.

1 Set the parameters in the printer:

a From the printer control panel, navigate to the menu with port settings. b Locate the submenu with serial port settings.

c Make any necessary changes to the serial settings. d Save the new settings. e Print a menu settings page.

2 Install the printer driver:

a Insert the Software and Documentation CD. It launches automatically.

If the CD does not launch automatically, then do the following:

1 Click 2 In the Start Search or Run box, type D:\setup.exe, where D is the letter of your CD or DVD drive.

b Click Install Printer and Software.

, or click Start and then click Run.

c Click Agree to accept the Printer Software License Agreement. d Click Custom. e Make sure Select Components is selected, and then click Next.

Additional printer setup

f Make sure Local is selected, and then click Next. g Select the manufacturer of the printer from the menu. h Select the printer model from the menu, and then click Add Printer.

i Click the + beside the printer model under Select Components.

j Make sure the correct port is available under Select Components. This is the port where the serial cable attaches

to the computer. If the correct port is not available, select the port under the Select Port menu, and then click

Add Port.

k Make any configuration changes necessary in the Add a New Port window. Click Add Port to finish adding

the port.

l Make sure the box next to the selected printer model is checked.

m Select any other optional software you want to install, and then click Next.

n Click Finish to complete the printer software installation.

3 Set the COM port parameters:

After the printer driver is installed, you must set the serial parameters in the communications (COM) port assigned to the printer driver.

The serial parameters in the COM port must match the serial parameters you set in the printer.

a Open the Device Manager.

1 Click

, or click Start and then click Run.

2 In the Start Search or Run box, type devmgmt.msc. 3 Press Enter, or click OK.

The Device Manager opens.

b Click + to expand the list of available ports.

c Select the communications port where you attached the serial cable to your computer (example: COM1). d Click Properties. e On the Port Settings tab, set the serial parameters to the same serial parameters in the printer.

Look for the printer settings under the serial heading on the Menu Settings page you printed earlier.

f Click OK, and then close all the windows.

g Print a test page to verify printer installation. When a test page prints successfully, printer setup is complete.

Additional printer setup

Loading paper and specialty media

This section explains how to load the 250-, 550-, and 2000-sheet trays, and the multipurpose feeder. It also includes information about paper orientation, setting the Paper Size and Paper Type, and linking and unlinking trays.

Setting the Paper Size and Paper Type

The Paper Size setting is determined by the position of the paper guides in the tray for all trays except the multipurpose feeder. The Paper Size setting for the multipurpose feeder must be set manually. The factory default Paper Type setting is Plain Paper. The Paper Type setting must be set manually for all trays that do not contain plain paper.

1 Make sure the printer is on and Ready appears. 2 From the printer control panel, press .

3 Press the arrow buttons until

4 Press the arrow buttons until 5 Press the arrow buttons until the correct tray appears, and then press

6 Press the arrow buttons until appears next to the correct size, and then press . 7 Press the arrow buttons until the correct Paper Type setting appears, and then press .

Ready appears.

Paper Menu appears, and then press .

Paper Size/Type appears, and then press .

Configuring Universal paper settings

The Universal Paper Size is a user-defined setting that lets you print on paper sizes that are not preset in the printer menus. Set the Paper Size for the specified tray to Universal when the size you want is not available from the Paper Size menu. Then, specify all of the following Universal size settings for your paper:

• Units of measure (millimeters or inches)

• Portrait Width

• Portrait Height

• Feed Direction

Note: The smallest supported Universal size is 70 x 127 mm (2.8 x 5 in.); the largest is 216 x 356 mm (8.5 x 14 in.).

Specify a unit of measurement

1 Make sure the printer is on and Ready appears. 2 From the printer control panel, press .

3 Press the arrow buttons until

4 Press the arrow buttons until Universal Setup appears, and then press .

Paper Menu appears, and then press .

Loading paper and specialty media

5 Press the arrow buttons until Units of Measure appears, and then press .

6 Press the arrow buttons until appears next to the correct unit of measure, and then press .

Submitting Selection appears, followed by the Universal Setup menu.

Specify the paper height and width

Defining a specific height and width measurement for the Universal paper size (in the portrait orientation) allows the printer to support the size, including support for standard features such as duplex printing and printing multiple pages on one sheet.

1 From the Universal Setup menu, press the arrow buttons until Portrait Width appears, and then press 2 Press the arrow buttons to change the paper width setting, and then press .

Submitting Selection appears, followed by the Universal Setup menu.

3 Press the arrow buttons until Portrait Height appears, and then press 4 Press the arrow buttons to change the paper height setting, and then press .

Submitting Selection appears, followed by the Universal Setup menu.

Loading the standard or optional 250-sheet or 550-sheet tray

Although the 250-sheet tray and the 550-sheet tray are different in appearance, they require the same process for loading paper. Use these instructions to load paper in either tray:

1 Pull the tray out.

Note: Do not remove trays while a job prints or while Busy appears on the display. Doing so may cause a jam.

Loading paper and specialty media

2 Squeeze the width guide tab inward as shown, and move the width guide to the correct position for the paper

size being loaded.

3 Unlock the length guide, squeeze the length guide tab inward as shown, and slide the guide to the correct position

for the paper size being loaded.

Notes:

• Use the size indicators on the bottom of the tray to help position the guides.

• For standard paper sizes, lock the length guide.

4 Flex the sheets back and forth to loosen them, and then fan them. Do not fold or crease the paper. Straighten the

edges on a level surface.

Loading paper and specialty media

5 Load the paper stack:

• Print side facedown for single-sided printing

• Print side faceup for duplex printing

Note: Paper must be loaded differently in the trays if an optional StapleSmartTM II Finisher is installed.

Without an optional StapleSmart II Finisher With an optional StapleSmart II Finisher

Single-sided printing Single-sided printing

Duplex (two-sided) printing Duplex (two-sided) printing

Note: Notice the maximum fill line on the side of the tray which indicates the maximum height for loading paper. Do not overload the tray.

6 If necessary, adjust the paper guides to lightly touch the sides of the stack, and lock the length guide for the paper

sizes indicated on the tray.

Loading paper and specialty media

7 Insert the tray.

8 If a different type of paper was loaded than the type previously loaded in the tray, then change the Paper Type

setting for the tray from the printer control panel.

Loading the 2000-sheet tray

1 Pull the tray out. 2 Pull up and slide the width guide to the correct position for the paper size being loaded.

Loading paper and specialty media

3 Unlock the length guide.

4 Push the length guide release latch to raise the length guide, slide the guide to the correct position for the paper

size being loaded, and then lock the guide.

Loading paper and specialty media

5 Flex the sheets back and forth to loosen them, and then fan them. Do not fold or crease the paper. Straighten the

edges on a level surface.

6 Load the paper stack:

• Print side facedown for single-sided printing

• Print side faceup for duplex printing

Note: Paper must be loaded differently in the trays if an optional StapleSmart II Finisher is installed.

Without an optional StapleSmart II Finisher With an optional StapleSmart II Finisher

Single-sided printing Single-sided printing

Loading paper and specialty media

Without an optional StapleSmart II Finisher With an optional StapleSmart II Finisher

Duplex (two-sided) printing Duplex (two-sided) printing

Note: Notice the maximum fill line on the side of the tray which indicates the maximum height for loading paper. Do not overload the tray.

7 Insert the tray.

Loading paper and specialty media

Loading the multipurpose feeder

1 Press the release latch, and then pull down the multipurpose feeder door.

2 Pull out the extension until it is fully extended.

3 Squeeze and slide the width guide to the far right.

4 Flex the sheets of paper or specialty media back and forth to loosen them, and then fan them. Do not fold or

crease them. Straighten the edges on a level surface.

Paper * Avoid touching the print side of transparencies. Be careful not to scratch them.

Loading paper and specialty media

Envelopes

Transparencies* * Avoid touching the print side of transparencies. Be careful not to scratch them.

5 Load the paper or specialty media. Slide the stack gently into the multipurpose feeder until it comes to a stop.

Without an optional StapleSmart II Finisher With an optional StapleSmart II Finisher

Single-sided printing Single-sided printing

Duplex (two-sided) printing Duplex (two-sided) printing

Loading paper and specialty media

Notes:

• Do not exceed the maximum stack height by forcing paper under the stack height limiter.

• Do not load or close the printer while a job is printing.

• Load only one size and type of media at a time.

• Load envelopes with the flap side down and to the left as shown on the tray.

Warning—Potential Damage: Never use envelopes with stamps, clasps, snaps, windows, coated linings, or self-stick adhesives. These envelopes may severely damage the printer.

6 Adjust the width guide to lightly touch the edge of the paper stack. Make sure the paper fits loosely in the

multipurpose feeder, lies flat, and is not bent or wrinkled.

7 From the printer control panel, set the Paper Size and Paper Type.

Loading the envelope feeder

1 Adjust the envelope support for the length of envelope you are loading:

• Short envelopes—Fully close the envelope support.

• Medium-length envelopes—Extend the envelope support to the middle position.

• Long envelopes—Fully open the envelope support.

2 Lift the envelope weight back toward the printer.

Loading paper and specialty media

3 Slide the width guide to the right.

4 Prepare the envelopes for loading.

Flex the envelopes back and forth to loosen them, and then fan them. Do not fold or crease the paper. Straighten the edges on a level surface.

5 Load the stack of envelopes flap side down.

Warning—Potential Damage: Never use envelopes with stamps, clasps, snaps, windows, coated linings, or

self-stick adhesives. These envelopes may severely damage the printer.

Note: Do not exceed the maximum stack height by forcing paper under the stack height limiter.

6 Adjust the width guide to lightly touch the edge of the paper stack. 7 Lower the envelope weight to touch the paper stack. 8 From the printer control panel, set the Paper Size and Paper Type.

Loading paper and specialty media

Linking and unlinking trays

Linking trays

Tray linking is useful for large print jobs or multiple copies. When one linked tray is empty, paper feeds from the next linked tray. When the Paper Size and Paper Type settings are the same for any trays, the trays are automatically linked.

The printer automatically senses the Paper Size setting according to the position of the paper guides in each tray except the multipurpose feeder. The printer can sense A4, A5, JIS B5, Letter, Legal, Executive, and Universal paper sizes. The multipurpose feeder and trays using other paper sizes can be linked manually using the Paper Size menu available from the Paper Size/Type menu.

Note: To link the multipurpose feeder, Configure MP must be set to Cassette in the Paper menu in order for MP Feeder Size to appear as a menu item.

The Paper Type setting must be set for all trays from the Paper Type menu available from the Paper Size/Type menu.

Unlinking trays

Unlinked trays have settings that are not the same as the settings of any other tray. To unlink a tray, change the following tray settings so that they do not match the settings of any other tray:

• Paper Type (for example: Plain Paper, Letterhead, Custom Type <x>)

Paper Type names describe the paper characteristics. If the name that best describes your paper is used by linked trays, assign a different Paper Type name to the tray, such as Custom Type <x>, or define your own custom name.

• Paper Size (for example: letter, A4, statement)

Load a different paper size to change the Paper Size setting for a tray automatically. Paper Size settings for the multipurpose feeder are not automatic; they must be set manually from the Paper Size menu.

Warning—Potential Damage: Do not assign a Paper Type name that does not accurately describe the type of paper loaded in the tray. The temperature of the fuser varies according to the specified Paper Type. Paper may not be properly processed if an inaccurate Paper Type is selected.

Linking exit bins

The standard exit bin holds up to 350 sheets or 550 sheets of 20 lb paper, depending on the printer model. If you need additional output capacity, you can purchase other optional exit bins.

Note: Not all exit bins support every paper size and type. Linking exit bins lets you create a single output source so the printer can automatically switch output to the next

available exit bin.

1 Make sure the printer is on and Ready appears. 2 From the printer control panel, press .

3 Press the arrow buttons until

4 Press the arrow buttons until Bin Setup appears, and then press . 5 Press the arrow buttons until the correct tray appears, and then press .

Paper Menu appears, and then press .

Loading paper and specialty media

6 Press the arrow buttons until Configure Bins appears, and then press .

7 Press the arrow buttons until Link appears, and then press .

Changing a Custom Type <x> name

You can use the Embedded Web Server or MarkVisionTM to define a name other than Custom Type <x> for each of the custom paper types that are loaded. When a Custom Type <x> name is changed, the menus display the new name instead of Custom Type <x>.

To change a Custom Type <x> name from the Embedded Web Server:

1 Type the printer IP address into the address field of your Web browser.

Note: If you do not know the IP address of the printer, then print a network setup page and locate the IP address

in the TCP/IP section.

2 Click Settings. 3 Under Default Settings, click Paper Menu. 4 Click Custom Names. 5 Type a name for the paper type in a Custom Name <x> box.

Note: This custom name will replace a custom type <x> name under the Custom Types and Paper Size/Type

menus.

6 Click Submit. 7 Click Custom Types.

Custom Types appears, followed by your custom name.

8 Select a Paper Type setting from the list next to your custom name. 9 Click Submit.

Loading paper and specialty media

Paper and specialty media guidelines

Paper guidelines

Paper characteristics

The following paper characteristics affect print quality and reliability. Consider these characteristics when evaluating new paper stock.

Weight

The printer can automatically feed paper weights from 60–176 g/m2 (16–47 lb bond) grain long. Paper lighter than 60 g/m2 (16 lb) might not be stiff enough to feed properly, causing jams. For best performance, use 75 g/m2 (20 lb bond) grain long paper. For paper smaller than 182 x 257 mm (7.2 x 10.1 in.), we recommend 90 g/m2 (24 lb) or heavier paper.

Curl

Curl is the tendency for paper to curl at its edges. Excessive curl can cause paper feeding problems. Curl can occur after the paper passes through the printer, where it is exposed to high temperatures. Storing paper unwrapped in hot, humid, cold, or dry conditions, even in the trays, can contribute to paper curling prior to printing and can cause feeding problems.

Smoothness

Paper smoothness directly affects print quality. If paper is too rough, then toner cannot fuse to it properly. If paper is too smooth, then it can cause paper feeding or print quality issues. Always use paper between 100 and 300 Sheffield points; smoothness between 150 and 250 Sheffield points produces the best print quality.

Moisture content

The amount of moisture in paper affects both print quality and the ability of the printer to feed the paper correctly. Leave paper in its original wrapper until it is time to use it. This limits the exposure of paper to moisture changes that can degrade its performance.

Condition paper before printing by storing it in its original wrapper in the same environment as the printer for 24 to 48 hours before printing. Extend the time several days if the storage or transportation environment is very different from the printer environment. Thick paper may also require a longer conditioning period.

Grain direction

Grain refers to the alignment of the paper fibers in a sheet of paper. Grain is either grain long, running the length of the paper, or grain short, running the width of the paper.

For 60–176 g/m2 (16–47 lb bond) paper, grain long paper is recommended. For paper heavier than 176 g/m2, grain short is recommended.

Paper and specialty media guidelines

Fiber content

Most high-quality xerographic paper is made from 100% chemically treated pulped wood. This content provides the paper with a high degree of stability resulting in fewer paper feeding problems and better print quality. Paper containing fibers such as cotton can negatively affect paper handling.

For detailed information on paper with recycled fiber content, see “Using recycled paper” on page 65.

Unacceptable paper

Test results indicate that the following paper types are at risk for use with laser printers:

• Chemically treated papers used to make copies without carbon paper, also known as carbonless papers

• Preprinted papers with chemicals that may contaminate the paper

• Preprinted papers that can be affected by the temperature in the printer fuser

• Preprinted papers that require a registration (the precise location on the page) greater than ± 2.3 mm (± 0.9 in.),

such as optical character recognition (OCR) forms. In some cases, registration can be adjusted with a software application to successfully print on these forms.)

• Coated papers (erasable bond), synthetic papers, thermal papers

• Rough-edged, rough or heavily textured surface papers or curled papers

• Recycled papers that fail EN12281:2002 (European testing)

• Paper weighing less than 60 g/m

• Multiple part forms or documents

(16 lb)

Selecting paper

Using appropriate paper prevents jams and helps ensure trouble-free printing. To help avoid jams and poor print quality:

• Always use new, undamaged paper.

• Before loading paper, know the recommended print side of the paper. This information is usually indicated on

the paper package.

• Do not use paper that has been cut or trimmed by hand.

• Do not mix paper sizes, types, or weights in the same source; mixing results in jams.

• Do not use coated papers unless they are specifically designed for electrophotographic printing.

Selecting preprinted forms and letterhead

Use these guidelines when selecting preprinted forms and letterhead:

• Use grain long for 60–90 g/m

• Use only forms and letterhead printed using an offset lithographic or engraved printing process.

• Avoid papers with rough or heavily textured surfaces.

Use papers printed with heat-resistant inks designed for use in xerographic copiers. The ink must be able to withstand temperatures up to 230°C (446°F) without melting or releasing hazardous emissions. Use inks that are not affected by the resin in toner. Inks that are oxidation-set or oil-based generally meet these requirements; latex inks might not. When in doubt, contact the paper supplier.

(16–24 lb) paper.

Paper and specialty media guidelines

Preprinted papers such as letterhead must be able to withstand temperatures up to 230°C (446°F) without melting or releasing hazardous emissions.

Using recycled paper

As an environmentally conscientious company, we support the use of recycled paper produced specifically for use in laser (electro-photographic) printers.

While no blanket statement can be made that all recycled paper will feed well, we consistently test papers that represent recycled cut size copier papers available on the global market. This scientific testing is conducted with rigor and discipline. Many factors are taken into consideration both separately and as a whole, including the following:

• Amount of post-consumer waste (We test up to 100% post-consumer waste content.)

• Temperature and humidity conditions (Testing chambers simulate climates from all over the world.)

• Moisture content (Business papers should have low moisture: 4–5%.)

• Bending resistance and proper stiffness means optimum feeding through the printer.

• Thickness (impacts how much can be loaded into a tray)

• Surface roughness (measured in Sheffield units, impacts print clarity and how well toner fuses to the paper)

• Surface friction (determines how easily sheets can be separated)

• Grain and formation (impacts curling, which also influences the mechanics of how the paper behaves as it moves

through the printer)

• Brightness and texture (look and feel)

Recycled papers are better than ever; however, the amount of recycled content in a paper affects the degree of control over foreign matter. And while recycled papers are one good path to printing in an environmentally responsible manner, they are not perfect. The energy required to de-ink and deal with additives such as colorants and “glue” often generates more carbon emissions than does normal paper production. However, using recycled papers enables better resource management overall.

We concern ourselves with the responsible use of paper in general based on life cycle assessments of its products. To gain a better understanding of the impact of printers on the environment, the company commissioned a number of life cycle assessments and found that paper was identified as the primary contributor (up to 80%) of carbon emissions caused throughout the entire life of a device (from design to end-of-life). This is due to the energy-intensive manufacturing processes required to make paper.

Thus, we seek to educate customers and partners on minimizing the impact of paper. Using recycled paper is one way. Eliminating excessive and unnecessary paper consumption is another. We are well-equipped to help customers minimize printing and copying waste. In addition, the company encourages purchasing paper from suppliers who demonstrate their commitment to sustainable forestry practices.

We do not endorse specific suppliers, although a converter’s product list for special applications is maintained. However, the following paper choice guidelines will help alleviate the environmental impact of printing:

1 Minimize paper consumption. 2 Be selective about the origin of wood fiber. Buy from suppliers who carry certifications such as the Forestry

Stewardship Council (FSC) or The Program for the Endorsement of Forest Certification (PEFC). These certifications guarantee that the paper manufacturer uses wood pulp from forestry operators that employ environmentally and socially responsible forest management and restoration practices.

3 Choose the most appropriate paper for printing needs: normal 75 or 80 g/m

or recycled paper.

certified paper, lower weight paper,

Paper and specialty media guidelines

Storing paper

Use these paper storage guidelines to help avoid jams and uneven print quality:

• For best results, store paper where the temperature is 21°C (70°F) and the relative humidity is 40%. Most label

manufacturers recommend printing in a temperature range of 18 to 24°C (65 to 75°F) with relative humidity between 40 and 60%.

• Store paper in cartons when possible, on a pallet or shelf, rather than on the floor.

• Store individual packages on a flat surface.

• Do not store anything on top of individual paper packages.

Supported paper sizes, types, and weights

The following tables provide information on standard and optional paper sources and the types of paper they support. Note: For an unlisted paper size, select the closest larger listed size.

Paper sizes supported by the printer

Note: An optional 250-sheet Universally Adjustable Tray is available for sizes smaller than A5, such as index cards.

Paper size Dimensions 250- or

550-sheet trays (standard or optional)

1,2

JIS B5

Letter

Legal

Executive

This size appears in the Paper Size menu only when Tray Size Sensing is turned off. For more information, contact

Customer Support.

Only the standard exit bin supports this size.

This size setting formats the page for 216 x 356 mm (8.5 x 14 in.) unless the size is specified by the software application.

To support duplexing, the Universal width must be between 148 mm (5.8 in) and 216 mm (8.5 in); Universal length must

be between 182 mm (7.2 in) and 356 mm (14 in).

210 x 297 mm (8.3 x 11.7 in.)

148 x 210 mm (5.8 x 8.3 in.)

105 x 148 mm (4.1 x 5.8 in.)

182 x 257 mm (7.2 x 10.1 in.)

216 x 279 mm (8.5 x 11 in.)

216 x 356 mm (8.5 x 14 in.)

184 x 267 mm (7.3 x 10.5 in.)

X X X

Optional 2000-sheet tray

Multipurpose feeder

Duplex unit

Paper and specialty media guidelines

Paper size Dimensions 250- or

550-sheet trays (standard or optional)

Oficio

216 x 340 mm (8.5 x 13.4 in.)

Folio

216 x 330 mm (8.5 x 13 in.)

Statement

140 x 216 mm (5.5 x 8.5 in.)

Universal

3,4

138 x 210 mm (5.5 x 8.3 in.) up to 216 x 356 mm (8.5 x 14 in.)

Optional 2000-sheet tray

Multipurpose feeder

X X

Duplex unit

70 x 127 mm

X X X

(2.8 x 5 in.) up to 216 x 356 mm (8.5 x 14 in.)

148 x 182 mm

(5.8 x 7.7 in.) up to 216 x 356 mm (8.5 x 14 in.)

7 3/4 Envelope (Monarch)

9 Envelope

98 x 191 mm (3.9 x 7.5 in.)

98 x 225 mm

X X X

(3.9 x 8.9 in.)

10 Envelope

105 x 241 mm

X X X

(4.1 x 9.5 in.)

DL Envelope

110 x 220 mm

X X X

(4.3 x 8.7 in.)

Other Envelope

98 x 162 mm

X X X

(3.9 x 6.4 in.) to 176 x 250 mm (6.9 x 9.8 in.)

This size appears in the Paper Size menu only when Tray Size Sensing is turned off. For more information, contact

Customer Support.

Only the standard exit bin supports this size.

This size setting formats the page for 216 x 356 mm (8.5 x 14 in.) unless the size is specified by the software application.

To support duplexing, the Universal width must be between 148 mm (5.8 in) and 216 mm (8.5 in); Universal length must

be between 182 mm (7.2 in) and 356 mm (14 in).

Paper and specialty media guidelines

Paper types and weights supported by the printer

The printer engine supports 60–176 g/m2 (16–47 lb) paper weights. The duplex unit supports 63–170 g/m2 (17–45 lb) paper weights.

Paper type 250- or 550-sheet

trays (standard or optional)

Paper

Optional 2000-sheet tray

Multipurpose feeder Duplex unit

• Plain

• Bond

• Colored

• Custom

• Letterhead

• Light

• Heavy

• Preprinted

• Rough/Cotton

• Recycled

Card stock

Envelopes X X X

Labels Transparencies

Single-sided paper labels designed for laser printers are supported for occasional use: no more than 20 pages of labels

a month. Vinyl, pharmacy, and dual-web labels are not supported.

Warning—Potential Damage: Printing more than 20 pages of paper labels a month may damage the duplex unit.

Paper types and weights supported by the output bins

Use this table to determine the possible output destinations of print jobs which use supported paper types and weights. The paper capacity of each output bin is listed in parentheses. Paper capacity estimations are calculated based on 75 g/m2 (20 lb) paper.

Paper and specialty media guidelines

The finisher supports 60–176 g/m2 (16–47 lb) paper weights.

Paper type Standard exit bin

(350 or 550 sheets)

Paper

Output Expander (550 sheets) or High Capacity Output Stacker (1850 sheets)

Optional hardware

5-Bin Mailbox (500 sheets)

• Plain

• Bond

• Colored

• Custom

• Letterhead

• Light

• Heavy

• Preprinted

• Rough/Cotton

• Recycled

Card stock X X

Envelopes X X

Labels X X

StapleSmart II Finisher

(500 sheets)

Transparencies X X

Supports 60-90 g/m2 (16-24 lb) paper weights.

Maximum of 50 sheets of 75 g/m2 (20 lb) paper per stapled packet. Results may vary with heavier paper.

Paper and specialty media guidelines

Printing

This chapter covers printing, printer reports, and job cancelation. Selection and handling of paper and specialty media can affect how reliably documents print. For more information, see “Avoiding jams” on page 79 and “Storing paper” on page 66.

Printing a document

1 From the printer control panel Paper menu, set the Paper Type and Paper Size to match the loaded paper. 2 Send the print job:

For Windows users

a With a document open, click File ª Print. b Click Properties, Preferences, Options, or Setup, and then adjust the settings as needed.

Note: To print on a specific size or type of paper, adjust the paper size or type settings to match the loaded

paper, or select the appropriate tray or feeder.

c Click OK, and then click Print.

For Macintosh users

a Customize the settings as needed in the Page Setup dialog:

1 With a document open, choose File > Page Setup. 2 Choose a paper size or create a custom size to match the loaded paper. 3 Click OK.

b Customize the settings as needed in the Print dialog:

1 With a document open, choose File > Print.

If necessary, click the disclosure triangle to see more options.

2 From the Print dialog and pop-up menus, adjust the settings as needed.

Note: To print on a specific paper type, adjust the paper type setting to match the loaded paper, or

select the appropriate tray or feeder.

3 Click Print.

Printing on specialty media

Tips on using letterhead

• Use letterhead designed specifically for laser printers.

• Print samples on the letterhead being considered for use before buying large quantities.

• Before loading letterhead, fan the stack to prevent sheets from sticking together.

Printing

• Page orientation is important when printing on letterhead. For information on how to load letterhead, see: – “Loading the standard or optional 250-sheet or 550-sheet tray” on page 50 – “Loading the 2000-sheet tray” on page 53 – “Loading the multipurpose feeder” on page 57

Tips on using transparencies

Print samples on the transparencies being considered for use before buying large quantities. When printing on transparencies:

• Feed transparencies from a 250-sheet tray, a 550-sheet tray, or the multipurpose feeder.

• Use transparencies designed specifically for laser printers. Check with the manufacturer or vendor to ensure

transparencies are able to withstand temperatures up to 230°C (446°F) without melting, discoloring, offsetting, or releasing hazardous emissions.

• Use transparencies that are 138–146 g/m

(37–39 lb. bond) in weight.

• To prevent print quality problems, avoid getting fingerprints on the transparencies.

• Before loading transparencies, fan the stack to prevent sheets from sticking together.

Tips on using envelopes

Print samples on the envelopes being considered for use before buying large quantities. When printing on envelopes:

• Feed envelopes from the multipurpose feeder or the optional envelope feeder.

• Set the Paper Type to Envelope, and select the envelope size.

• Use envelopes designed specifically for laser printers. Check with the manufacturer or vendor to ensure the

envelopes can withstand temperatures up to 230°C (446°F) without sealing, wrinkling, curling excessively, or releasing hazardous emissions.

• For the best performance, use envelopes made from 90 g/m

weight for envelopes as long as the cotton content is 25% or less. All-cotton envelopes must not exceed 90 g/m2 (24 lb bond) weight.

(24 lb bond) paper. Use up to 105 g/m2 (28 lb bond)

• Use only new envelopes.

• To optimize performance and minimize jams, do not use envelopes that: – Have excessive curl or twist – Are stuck together or damaged in any way – Have windows, holes, perforations, cutouts, or embossing – Have metal clasps, string ties, or folding bars – Have an interlocking design – Have postage stamps attached – Have any exposed adhesive when the flap is in the sealed or closed position – Have bent corners – Have rough, cockle, or laid finishes

• Adjust the width guide to fit the width of the envelopes.

Note: A combination of high humidity (over 60%) and the high printing temperature may wrinkle or seal envelopes.

Printing

Tips on using labels

Print samples on the labels being considered for use before buying large quantities. Note: Single-sided paper labels designed for laser printers are supported for occasional use: no more than 20 pages

of labels a month. Vinyl, pharmacy, and dual-web labels are not supported. When printing on labels:

• Feed labels from a 250-sheet tray, a 550-sheet tray, or the multipurpose feeder.

• Use labels designed specifically for laser printers. Check with the manufacturer or vendor to verify that: – The labels can withstand temperatures up to 230°C (446°F) without sealing, excessive curling, wrinkling, or

releasing hazardous emissions.

– Label adhesives, face sheet (printable stock), and topcoats can withstand up to 25 psi (172 kPa) pressure

without delaminating, oozing around the edges, or releasing hazardous fumes.

• Do not use labels with slick backing material.

• Use full label sheets. Partial sheets may cause labels to peel off during printing, resulting in a jam. Partial sheets

also contaminate the printer and the cartridge with adhesive, and could void the printer and cartridge warranties.

• Do not use labels with exposed adhesive.

• Do not print within 1 mm (0.04 in.) of the edge of the label, of the perforations, or between die-cuts of the label.

• Be sure adhesive backing does not reach to the sheet edge. Zone coating of the adhesive at least 1 mm (0.04 in.)

away from edges is recommended. Adhesive material contaminates the printer and could void the warranty.

• If zone coating of the adhesive is not possible, remove a 1.6-mm (0.06-in.) strip on the leading and driver edge,

and use a non-oozing adhesive.

• Portrait orientation works best, especially when printing bar codes.

Tips on using card stock

Card stock is heavy, single-ply specialty media. Many of its variable characteristics, such as moisture content, thickness, and texture, can significantly impact print quality. Print samples on the card stock being considered for use before buying large quantities.

When printing on card stock:

• Feed card stock from a 250-sheet tray, a 550-sheet tray, or the multipurpose feeder.

• Make sure the Paper Type is Card Stock.

• Select the appropriate Paper Texture setting.

• Be aware that preprinting, perforation, and creasing may significantly affect the print quality and cause jams or

Printing confidential and other held jobs

Holding jobs in the printer

When sending a job to the printer, you can specify that you want the printer to hold the job in memory until you start the job from the printer control panel. All print jobs that can be initiated by the user at the printer are called held jobs.

Note: Confidential, Verify, Reserve, and Repeat print jobs may be deleted if the printer requires extra memory to process additional held jobs.

Job type Description

Confidential When you send a Confidential print job to the printer, you must create a PIN from

the computer. The PIN must be four digits using the numbers 0–9. The job is held in printer memory until you enter the PIN from the printer control panel and choose to print or delete the job.

Verify When you send a Verify print job, the printer prints one copy and holds the

remaining copies in printer memory. Verify lets you examine the first copy to see if it is satisfactory before printing the remaining copies. Once all copies are printed, the job is automatically deleted from printer memory.

Reserve When you send a Reserve print job, the printer does not print the job immediately.

It stores the job in memory so you can print the job later. The job is held in memory until you delete it from the Held Jobs menu.

Repeat When you send a Repeat print job, the printer prints all requested copies of the

job and stores the job in memory so you can print additional copies later. You can print additional copies as long as the job remains stored in memory.

Other types of held jobs include:

• Profiles from various sources

• Forms from a kiosk

• Bookmarks

• Jobs not printed, which are called parked jobs

Printing confidential and other held jobs

Note: Confidential and Verify print jobs are automatically deleted from memory after they print. Repeat and Reserve jobs continue to be held in the printer until you choose to delete them.

For Windows Users

1 With a document open, click File ª Print. 2 Click Properties, Preferences, Options, or Setup. 3 Click Other Options, and then click Print and Hold. 4 Select your job type (Confidential, Repeat, Reserve, or Verify), and then assign a user name. For a confidential job,

also enter a four-digit PIN.

5 Click OK or Print, and then go to the printer to release the job.

Printing

6 From the printer control panel, press the arrow buttons until Held jobs appears, and then press .

7 Press the arrow buttons until appears next to your user name, and then press .

8 Press the arrow buttons until appears next to the job type or job name, and then press .

If you selected a job name, proceed to step 11 on page 74.

9 After selecting your job type, use the keypad to enter your PIN.

If you enter an invalid PIN, the Invalid PIN screen appears.

• To re-enter the PIN, make sure Try again appears, and then press .

• To cancel the PIN, press the arrow buttons until Cancel appears, and then press .

10 Press the arrow buttons until appears next to the job you want to print, and then press .

11 Press the arrow buttons until appears next to the number of copies you want to print, and then press .

Note: Use the keypad to enter a number if necessary.

For Macintosh users

1 With a document open, choose File > Print.

If necessary, click the disclosure triangle to see more options.

2 From the print options or Copies & Pages pop-up menu, choose Job Routing. 3 Select your job type (Confidential, Repeat, Reserve, or Verify), and then assign a user name. For a confidential job,

also enter a four-digit PIN.

4 Click OK or Print, and then go to the printer to release the job.

5 From the printer control panel, press the arrow buttons until

Held jobs appears, and then press .

6 Press the arrow buttons until appears next to your user name, and then press .

7 Press the arrow buttons until appears next to the job type or job name, and then press .

If you selected a job name, proceed to step 10 on page 74.

8 After selecting your job type, use the keypad to enter your PIN.

If you enter an invalid PIN, the Invalid PIN screen appears.

• To re-enter the PIN, make sure Try again appears, and then press .

• To cancel the PIN, press the arrow buttons until Cancel appears, and then press .

9 Press the arrow buttons until

10 Press the arrow buttons until

Note: Use the keypad to enter a number if necessary.

appears next to the job you want to print, and then press .

appears next to the number of copies you want to print, and then press .

Printing

Printing from a flash drive

A USB port is located on the printer control panel. Insert a flash drive to print supported file types. Supported file types include: .pdf, .gif, .jpeg, .jpg, .bmp, .png, .tiff, .tif, .pcx, .xps, and .dcx.

Many flash drives are tested and approved for use with the printer.

Notes:

• High-speed flash drives must support the full-speed USB standard. Flash drives supporting only USB low-speed

capabilities are not supported.

• Flash drives must support the FAT (File Allocation Tables) system. Flash drives formatted with NTFS (New

Technology File System) or any other file system are not supported.

• Before printing an encrypted .pdf file, enter the file password from the printer control panel.

• You cannot print files for which you do not have printing permissions.

To print from a flash drive:

1 Make sure the printer is on and Ready appears. 2 Insert a flash drive into the front USB port.

Notes:

• If you insert the flash drive when the printer requires attention, such as when a jam has occurred, then the

printer ignores it.

• If you insert the flash drive while the printer is printing other jobs, then Printer Busy appears. After the

other jobs are processed, you may need to view the held jobs list to print documents from the flash drive.

3 Press the down arrow button until appears next to the document you want to print, and then press .

Note: Folders found on the flash drive appear as folders. File names are appended by the extension type (for

example, .jpg).

4 Press to print one copy, or enter the number of copies using the keypad, and then press to initiate the print

job.

Note: Do not remove the flash drive from the printer until the document has finished printing.

If you leave the flash drive in the printer after leaving the initial USB menu screen, you can still print .pdf files from the flash drive as held jobs.

Printing

Printing information pages

Printing a font sample list

To print samples of the fonts currently available for your printer:

1 Make sure the printer is on and Ready appears. 2 From the printer control panel, press

3 Press the arrow buttons until

4 Press the arrow buttons until

5 Press the arrow buttons until appears next to PCL Fonts, PostScript Fonts, or PPDS Fonts, and

then press .

Reports appears, and then press .

Print Fonts appears, and then press .

Printing a directory list

A directory list shows the resources stored in flash memory or on the hard disk.

1 Make sure the printer is on and Ready appears. 2 From the printer control panel, press

3 Press the arrow buttons until

4 Press the arrow buttons until

Reports appears, and then press .

Print Directory appears, and then press .

Printing the print quality test pages

Print the print quality test pages to isolate print quality problems.

1 Turn the printer off. 2 Hold down 3 Release the buttons when the clock appears, and wait for CONFIG MENU to appear.

4 Press the arrow buttons until Prt Quality Pgs appears, and then press .

The print quality test pages print.

5 Press the arrow buttons until

Resetting the Printer appears briefly, followed by a clock, and then Ready appears.

and while turning the printer on.

Exit Config Menu appears, and then press .

Printing

Canceling a print job

Canceling a print job from the printer control panel

If the job is formatting or already printing, and Cancel a job appears on the first line of the display:

1 Press the arrow buttons until

A list of jobs appears.

2 Press the arrow buttons until appears next to the job you want to cancel, and then press .

Note: Once a print job is sent, to easily cancel a job, press . The Stopped screen appears. Press the arrow buttons

until Cancel a job appears, and then press .

Cancel appears.

Canceling a print job from the computer

To cancel a print job, do one of the following:

For Windows users

1 Click 2 In the Start Search or Run box, type control printers. 3 Press Enter, or click OK.

The printer folder opens.

4 Double-click the printer icon. 5 Select the job to cancel.

, or click Start and then click Run.

6 From the keyboard, press Delete.

From the Windows taskbar: When you send a job to print, a small printer icon appears in the right corner of the taskbar.

1 Double-click the printer icon.

A list of print jobs appears in the printer window.

2 Select a job to cancel. 3 From the keyboard, press Delete.

For Macintosh users

In Mac OS X version 10.5 or later:

1 From the Apple menu, choose System Preferences. 2 Click Print & Fax, and then double-click the printer icon. 3 From the printer window, select the job to cancel. 4 From the icon bar at the top of the window, click the Delete icon.

Printing

In Mac OS X version 10.4 and earlier:

1 From the Go menu, choose Applications. 2 Double-click Utilities, and then double-click Print Center or Printer Setup Utility. 3 Double-click the printer icon. 4 From the printer window, select the job to cancel. 5 From the icon bar at the top of the window, click the Delete icon.

Printing

Clearing jams

Jam error messages appear on the control panel display and include the area of the printer where the jam occurred. When there is more than one jam, the number of jammed pages is displayed.

Avoiding jams

The following hints can help you avoid jams.

Paper tray recommendations

• Make sure the paper lies flat in the tray.

• Do not remove trays while the printer is printing.

• Do not load trays, the multipurpose feeder, or the envelope feeder while the printer is printing. Load them prior

to printing, or wait for a prompt to load them.

• Do not load too much paper. Make sure the stack height does not exceed the indicated maximum height.

• Make sure the guides in the paper trays, multipurpose feeder, or envelope feeder are properly positioned and

are not pressing too tightly against the paper or envelopes.

• Push all trays in firmly after loading paper.

Paper recommendations

• Use only recommended paper or specialty media. For more information, see “Paper types and weights supported

by the printer” on page 68.

• Do not load wrinkled, creased, damp, bent, or curled paper.

• Flex, fan, and straighten paper before loading it.

• Do not use paper that has been cut or trimmed by hand.

• Do not mix paper sizes, weights, or types in the same stack.

• Make sure all sizes and types are set correctly in the printer control panel menus.

• Store paper per the manufacturer's recommendations.

Envelope recommendations

• To reduce wrinkling, use the Envelope Enhance menu in the Paper menu.

• Do not feed envelopes that: – Have excessive curl or twist – Have windows, holes, perforations, cutouts, or embossing – Have metal clasps, string ties, or folding bars – Have an interlocking design – Have postage stamps attached – Have any exposed adhesive when the flap is in the sealed or closed position – Have bent corners – Have rough, cockle, or laid finishes – Are stuck together or damaged in any way

Clearing jams

Understanding jam numbers and locations

When a jam occurs, a message indicating the jam location appears on the display. Open doors and covers and remove trays to access jam locations. To resolve any paper jam message, you must clear all jammed paper from the paper path and then press .

Jam numbers Area

200–203, 230 Printer 231–239 Optional external duplex unit 241–245 Paper trays 250 Multipurpose feeder 260 Envelope feeder 271–279 Optional output bins 280–282 StapleSmart II Finisher 283 Staple cartridge

200 and 201 paper jams

1 Push the release latch, and then lower the multipurpose feeder door. 2 Push the release latch, and then open the front cover.

3 Lift and pull the print cartridge out of the printer.

Warning—Potential Damage: Do not touch the photoconductor drum on the underside of the cartridge. Use

the cartridge handle whenever you are holding the cartridge.

Clearing jams

4 Place the print cartridge aside on a flat, smooth surface.

Warning—Potential Damage: Do not leave the cartridge exposed to light for extended periods. Warning—Potential Damage: The jammed paper may be covered with unfused toner which can stain garments

and skin.

5 Remove the jammed paper.

CAUTION—HOT SURFACE: The inside of the printer might be hot. To reduce the risk of injury from a hot

component, allow the surface to cool before touching.

Note: If the paper is not easy to remove, then open the rear door and remove the paper from there.

6 Align and reinstall the print cartridge. 7 Close the front cover. 8 Close the multipurpose feeder door. 9 Press .

202 and 203 paper jams

If the paper is exiting the printer, then pull the paper out, and then press .

Clearing jams

If the paper is not exiting the printer:

1 Pull down the top rear door.

2 Slowly remove the jammed paper to avoid tearing it. 3 Close the top rear door. 4 Press .

230 paper jam

Rear paper jams

1 Remove the standard tray from the printer.

Clearing jams

2 Pull down the bottom rear door.

3 Push the tab down.

4 Remove the jammed paper. 5 Close the bottom rear door. 6 Insert the standard tray. 7 Press .

Clearing jams

Front paper jams

1 Remove the standard tray from the printer. 2 Push the tab down.

3 Remove the jammed paper. 4 Insert the standard tray. 5 Press .

231–239 paper jams (optional external duplex unit)

Rear paper jams

1 Push in and hold the latch while pulling up the rear duplex door.

2 Remove the jammed paper.

Clearing jams

3 Close the rear duplex door. 4 Press .

Front paper jams

1 Remove the standard tray from the printer. 2 Remove the duplex jam access tray.

3 Raise the recessed duplex bar.

4 Remove the jammed paper. 5 Replace the duplex jam access tray.

Clearing jams

6 Insert the standard tray. 7 Press .

241–245 paper jams

1 Pull out the tray indicated on the display.

2 Remove any jammed paper, and then insert the tray. 3 Press . 4 If the jam message persists for a 250-sheet or 550-sheet tray, then remove the tray from the printer. 5 Remove the jammed paper, and then insert the tray. 6 Press .

250 paper jam

1 Remove the paper from the multipurpose feeder.

Clearing jams

2 Flex the sheets of paper back and forth to loosen them, and then fan them. Do not fold or crease the paper.

Straighten the edges on a level surface.

3 Load the paper into the multipurpose feeder. 4 Slide the paper guide toward the inside of the tray until it lightly rests against the edge of the paper.

5 Press .

260 paper jam

The envelope feeder feeds envelopes from the bottom of the stack; the bottom envelope will be the one that is jammed.

1 Lift the envelope weight, and then remove all the envelopes.

2 If the jammed envelope has entered the printer and cannot be pulled out, then lift the envelope feeder up and

then out of the printer, and then set it aside.

3 Remove the envelope from the printer.

Note: If you cannot remove the envelope, then the print cartridge will have to be removed. For more information,

see “200 and 201 paper jams” on page 80.

4 Reinstall the envelope feeder. Make sure it snaps into place.

Clearing jams

5 Flex and stack the envelopes. 6 Load the envelopes in the envelope feeder. 7 Adjust the paper guide. 8 Lower the envelope weight. 9 Press .

271–279 paper jams

To clear a jam in the output expander, high-capacity output stacker, the 5-bin mailbox, or the StapleSmart II Finisher:

1 If the paper is exiting into a bin, then pull the paper straight out, and then press .

If not, then continue with step 2.

2 Pull down the output bin door or doors. 3 Remove the jammed paper. 4 Close the output bin door or doors. 5 Press .

280 paper jams

1 Pull down the StapleSmart II Finisher door.

2 Remove the jammed paper. 3 Close the StapleSmart II Finisher door. 4 Press .

Clearing jams

281 paper jam

1 Clear the jam from the stapler output bin.

2 Press .

282 paper jam

To prevent paper jams, the stapler motor does not run when the stapler door is open.

1 Close the stapler door until it clicks into place.

2 Press .

Clearing jams

283 staple jam

1 Press the latch to open the stapler door.

2 Pull the latch of the staple cartridge holder down, and then pull the holder out of the printer.

3 Use the metal tab to lift the staple guard, and then remove any loose staples.

Clearing jams

4 Press down on the staple guard until it snaps into place.

5 Push the cartridge holder firmly back into the stapler unit until the cartridge holder clicks into place. 6 Close the stapler door. 7 Press .

Clearing jams

Understanding printer menus

Menus list

A number of menus are available to make it easy for you to change printer settings:

Paper Menu Reports Network/Ports

Default Source Paper Size/Type Configure MP Envelope Enhance Substitute Size Paper Texture Paper Weight Paper Loading Custom Types Universal Setup Bin Setup

Depending on the printer setup, this menu item appears as Network Setup Page or Network <x> Setup Page.

Depending on the printer setup, this menu item appears as Standard Network or Network <x>.

Security Settings Help

Miscellaneous Security Settings Confidential Print Disk Wiping Security Audit Log Set Date/Time

Menu Settings Page Device Statistics Network Setup Page Profiles List NetWare Setup Page Print Fonts Print Directory Asset Report

General Settings Setup Menu Finishing Menu Quality Menu Utilities Menu XPS Menu PDF Menu PostScript Menu PCL Emul Menu HTML Menu Image Menu Flash Drive Menu

Active NIC Standard Network

Standard USB Parallel <x> Serial <x> SMTP Setup

Print All Print Quality Printing Guide Media Guide Print Defects Menu Map Information Guide Connection Guide Moving Guide Supplies Guide

Understanding printer menus

Paper menu

Default Source menu

Menu item Description

Default Source

Tray <x> MP Feeder Envelope Feeder Manual Paper Manual Env

Sets a default paper source for all print jobs

Notes:

• Tray 1 (standard tray) is the factory default setting.

• Only an installed paper source will appear as a menu setting.

• A paper source selected by a print job will override the Default Source

setting for the duration of the print job.

• If the same size and type of paper are in two trays and the Paper Size and

Paper Type settings match, then the trays are automatically linked. When one tray is empty, the job prints using the linked tray.

• From the Paper menu, Configure MP must be set to Cassette in order for

MP Feeder to appear as a menu setting.

Paper Size/Type menu

Menu item Description

Tray <x> Size

A4 A5 A6 JIS B5 Letter Legal Executive Oficio Folio Statement Universal

Appears only if Tray Size Sensing is turned off. For more information, contact Customer Support.

Note: Only installed trays, drawers, and feeders are listed in this menu.

Specifies the paper size loaded in each tray

Notes:

• A4 is the international factory default setting. Letter is the US factory

default setting.

• For trays with automatic size sensing, only the size detected by the

hardware appears.

• Use this menu item to configure automatic tray linking. If the same size

and type of paper are in two trays and the Paper Size and Paper Type settings match, then the trays are automatically linked. When one tray is empty, the job prints using the linked tray.

• Automatic size sensing is not supported for Oficio, Folio, or Statement

paper sizes.

• The 2000-sheet tray supports A4, Letter, and Legal paper sizes.

Understanding printer menus

Menu item Description

Tray <x> Type

Plain Paper Card Stock Transparency Recycled Labels Vinyl Labels Bond Letterhead Preprinted Colored Paper Light Paper Heavy Paper Rough/Cotton Paper Custom Type <x>

MP Feeder Size

A4 A5 A6 JIS B5 Letter Legal Executive Oficio Folio Statement Universal 7 3/4 Envelope 9 Envelope 10 Envelope DL Envelope Other Envelope

Appears only if Tray Size Sensing is turned off. For more information, contact Customer Support.

Note: Only installed trays, drawers, and feeders are listed in this menu.

Specifies the type of paper loaded in each tray

Notes:

• Plain Paper is the factory default setting for Tray 1. Custom Type <x> is

the factory default setting for all other trays.

• If available, a user-defined name will appear instead of Custom Type <x>.

• Use this menu item to configure automatic tray linking. If the same size

and type of paper are in two trays and the Paper Size and Paper Type settings match, then the trays are automatically linked. When one tray is empty, the job prints using the linked tray.

Specifies the paper size loaded in the multipurpose feeder

Notes:

• From the Paper menu, Configure MP must be set to Cassette in order for

MP Feeder Size to appear as a menu item.

• A4 is the international factory default setting. Letter is the US factory

default setting.

• The multipurpose feeder does not automatically sense paper size. The

paper size value must be set.

Understanding printer menus

Menu item Description

MP Feeder Type

Plain Paper Card Stock Transparency Recycled Labels Vinyl Labels Bond Envelope Rough Envelope Letterhead Preprinted Colored Paper Light Paper Heavy Paper Rough/Cotton Paper Custom Type <x>

Envelope Feeder Size

7 3/4 Envelope 9 Envelope 10 Envelope DL Envelope Other Envelope

Specifies the type of paper loaded in the multipurpose feeder

Notes:

• From the Paper menu, Configure MP must be set to Cassette in order for

MP Feeder Type to appear as a menu item.

• Plain Paper is the factory default setting.

Specifies the envelope size loaded in the envelope feeder Note: DL Envelope is the international factory default setting. 10 Envelope is

the US factory default setting.

Envelope Feeder Type

Envelope Rough Envelope Custom Type <x>

Specifies the type of envelope loaded in the envelope feeder

Notes:

• Envelope is the factory default setting.

• The Custom Type setting can be used to store up to six types of

envelopes.

Manual Paper Size

A4 A5 A6 JIS B5 Letter Legal Executive Oficio Folio Statement Universal

Appears only if Tray Size Sensing is turned off. For more information, contact Customer Support.

Note: Only installed trays, drawers, and feeders are listed in this menu.

Specifies the size of the paper being manually loaded Note: A4 is the international factory default setting. Letter is the US factory

default setting.

Understanding printer menus

Menu item Description

Manual Paper Type

Plain Paper Card Stock Transparency Recycled Labels Vinyl Labels Bond Letterhead Preprinted Colored Paper Light Paper Heavy Paper Rough/Cotton Paper Custom Type <x>

Manual Envelope Size

7 3/4 Envelope 9 Envelope 10 Envelope DL Envelope Other Envelope

Specifies the type of paper being manually loaded Note: Plain Paper is the factory default setting.

Specifies the size of the envelope being manually loaded Note: DL Envelope is the international factory default setting. 10 Envelope is

the US factory default setting.

Manual Envelope Type

Envelope Rough Envelope Custom Type <x>

Appears only if Tray Size Sensing is turned off. For more information, contact Customer Support.

Note: Only installed trays, drawers, and feeders are listed in this menu.

Specifies the type of envelope being manually loaded Note: Envelope is the factory default setting.

Configure MP menu

Menu item Description

Configure MP

Cassette Manual First

Determines when the printer selects paper from the multipurpose feeder

Notes:

• Cassette is the factory default setting.

• The Cassette setting configures the multipurpose feeder as an automatic

paper source.

• When Manual is selected, the multipurpose feeder can be used only for

manual feed print jobs.

• If paper is loaded in the multipurpose feeder and First is selected, then

paper always feeds from the multipurpose feeder first.

Understanding printer menus

Envelope Enhance

The envelope conditioner significantly reduces the wrinkling of some envelopes.

Menu item Description

Envelope Enhance

Off 1 (Least) 2 3 4 5 6 (Most)

Enables or disables the envelope conditioner

Notes:

• The factory default setting is 5.

• If noise reduction is more important than wrinkle reduction, then decrease

the setting.

Substitute Size menu

Menu item Description

Substitute Size

Off Statement/A5 Letter/A4 All Listed

Substitutes a specified paper size if the requested paper size is not available

Notes:

• All Listed is the factory default setting. All available substitutions are

allowed.

• The Off setting indicates no size substitutions are allowed.

• Setting a substitution lets the job print without a Change Paper message

appearing.

Paper Texture menu

Menu item Description

Plain Texture

Smooth Normal Rough

Card Stock Texture

Smooth Normal Rough

Transparency Texture

Smooth Normal Rough

Specifies the relative texture of the paper loaded in a specific tray Note: Normal is the factory default setting.

Specifies the relative texture of the card stock loaded in a specific tray

Notes:

• Normal is the factory default setting.

• Settings appear only if card stock is supported.

Specifies the relative texture of the transparencies loaded in a specific tray Note: Normal is the factory default setting.

Understanding printer menus

Menu item Description

Recycled Texture

Smooth Normal Rough

Labels Texture

Smooth Normal Rough

Bond Texture

Smooth Normal Rough

Envelope Texture

Smooth Normal Rough

Rough Envelope Texture

Smooth Normal Rough

Specifies the relative texture of the recycled paper loaded in a specific tray Note: Normal is the factory default setting.

Specifies the relative texture of the labels loaded in a specific tray

Notes:

• Normal is the factory default setting.

• Single-sided paper labels designed for laser printers are supported for occasional

use: no more than 20 pages a month. Vinyl, pharmacy, and dual-web labels are not supported.

Specifies the relative texture of the paper loaded in a specific tray Note: Rough is the factory default setting.

Specifies the relative texture of the envelopes loaded in a specific tray Note: Normal is the factory default setting.

Specifies the relative texture of the rough envelopes loaded in a specific tray Note: Rough is the factory default setting.

Letterhead Texture

Smooth Normal Rough

Preprinted Texture

Smooth Normal Rough

Colored Texture

Smooth Normal Rough

Light Texture

Smooth Normal Rough

Heavy Texture

Smooth Normal Rough

Specifies the relative texture of the paper loaded in a specific tray Note: Normal is the factory default setting.

Understanding printer menus

Menu item Description

Rough Texture

Smooth Normal Rough

Custom <x> Texture

Smooth Normal Rough

Specifies the relative texture of the paper loaded in a specific tray Note: Rough is the factory default setting.

Specifies the relative texture of the custom paper loaded in a specific tray Note: Normal is the factory default setting.

Paper Weight menu

Menu item Description

Plain Weight

Light Normal Heavy

Card Stock Weight

Light Normal Heavy

Specifies the relative weight of the paper loaded in a specific tray Note: Normal is the factory default setting.

Specifies the relative weight of the card stock loaded in a specific tray Note: Normal is the factory default setting.

Transparency Weight

Light Normal Heavy

Recycled Weight

Light Normal Heavy

Labels Weight

Light Normal Heavy

Bond Weight

Light Normal Heavy

Specifies the relative weight of the paper loaded in a specific tray Note: Normal is the factory default setting.

Specifies the relative weight of the recycled paper loaded in a specific tray Note: Normal is the factory default setting.

Specifies the relative weight of the labels loaded in a specific tray

Notes:

• Normal is the factory default setting.

• Single-sided paper labels designed for laser printers are supported for occasional use:

no more than 20 pages a month. Vinyl, pharmacy, and dual-web labels are not supported.

Specifies the relative weight of the paper loaded in a specific tray Note: Normal is the factory default setting.

Understanding printer menus

Menu item Description

Envelope Weight

Light Normal Heavy

Rough Envelope Weight

Light Normal Heavy

Letterhead Weight

Light Normal Heavy

Preprinted Weight

Light Normal Heavy

Colored Weight

Light Normal Heavy

Specifies the relative weight of the envelopes loaded in a specific tray Note: Normal is the factory default setting.

Specifies the relative weight of the rough envelopes loaded in a specific tray Note: Normal is the factory default setting.

Specifies the relative weight of the paper loaded in a specific tray Note: Normal is the factory default setting.

Light Weight

Light

Heavy Weight

Heavy

Rough Weight

Light Normal Heavy

Custom <x>

Light Normal Heavy

Specifies the relative weight of the paper loaded in a specific tray

Specifies the relative weight of the paper loaded in a specific tray Note: Normal is the factory default setting.

Specifies the relative weight of the custom paper type loaded in a specific tray

Notes:

• Normal is the factory default setting.

• Settings appear only if the custom type is supported.

Paper Loading menu

Paper trays require paper to be loaded differently for one-sided or two-sided (duplex) printing. However, if the specified paper is loaded in the duplex orientation, the Duplex setting permits correct printing of both one-sided or two-sided (duplex) print jobs without having to reload the paper. When one-sided printing is selected from Print Properties in Windows or the Print dialog in Macintosh, a blank page is inserted so that the one-sided job prints correctly.

Understanding printer menus

100

Dell 01A, mn1, 4551, 41A, xn2 User Manual

Specifications and Main Features

Frequently Asked Questions

User Manual

Contents

Safety information

Learning about the printer

Printer configurations

Selecting a location for the printer

Understanding the printer control panel

Additional printer setup

Installing internal options

Available internal options

Accessing the system board to install internal options

Installing a memory card

Installing a flash memory or firmware card

Installing an Internal Solutions Port

Installing a printer hard disk

Installing hardware options

Order of installation

Installing paper drawers

Installing an optional duplex unit

Attaching cables

Verifying printer setup

Printing a menu settings page

Printing a network setup page

Setting up the printer software

Installing printer software

Updating available options in the printer driver

Setting up wireless printing

Information you will need to set up the printer on a wireless network

Installing the printer on a wireless network (Windows)

Installing the printer on a wireless network (Macintosh)

Installing the printer on a wired network

Changing port settings after installing a new network Internal Solutions Port

Setting up serial printing

Loading paper and specialty media

Setting the Paper Size and Paper Type

Configuring Universal paper settings

Loading the standard or optional 250-sheet or 550-sheet tray

Loading the 2000-sheet tray

Loading the multipurpose feeder

Loading the envelope feeder

Linking and unlinking trays

Linking trays

Unlinking trays

Linking exit bins

Changing a Custom Type <x> name

Paper and specialty media guidelines

Paper guidelines

Paper characteristics

Unacceptable paper

Selecting paper

Selecting preprinted forms and letterhead

Using recycled paper

Storing paper

Supported paper sizes, types, and weights

Paper sizes supported by the printer

Paper types and weights supported by the printer

Paper types and weights supported by the output bins

Printing

Printing a document

Printing on specialty media

Tips on using letterhead

Tips on using transparencies

Tips on using envelopes

Tips on using labels

Tips on using card stock

Printing confidential and other held jobs

Holding jobs in the printer

Printing confidential and other held jobs

Printing from a flash drive

Printing information pages

Printing a font sample list

Printing a directory list

Printing the print quality test pages

Canceling a print job

Canceling a print job from the printer control panel

Canceling a print job from the computer

Clearing jams