Dell B5465dnf User Manual
Smart Card Authentication Client
Administrator's Guide
June 2013 www.dell.com | dell.com/support/printers
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Contents 2
Contents
Overview.....................................................................................................3
Configuring Smart Card Authentication Client..............................................4
Configuring printer settings for use with the application.........................................................................4
Changing the panel login timeout....................................................................................................................... 4
Installing certificates manually ........................................................................................................................... 4
Installing certificates automatically .................................................................................................................... 5
Configuring TCP/IP settings ................................................................................................................................ 5
Setting the date and time ................................................................................................................................... 5
Securing access to the printer...................................................................................................................6
Setting up a security template............................................................................................................................ 7
Securing access to the home screen...................................................................................................................8
Securing access to individual applications and functions ................................................................................... 9
Configuring login screen settings............................................................................................................10
Configuring manual login setup settings.................................................................................................10
Configuring Smart Card setup settings....................................................................................................11
Configuring advanced settings................................................................................................................13
Configuring User Validation Mode settings.............................................................................................14
Troubleshooting.........................................................................................15
Smart Card Authentication Client login issues........................................................................................15
Smart Card Authentication Client authentication issues........................................................................17
Smart Card Authentication Client LDAP issues........................................................................................25
Smart Card Authentication Client licensing issues..................................................................................26
Appendix....................................................................................................27
Configuring applications using the Embedded Web Server....................................................................27
Licensing the application.........................................................................................................................27
Exporting and importing configuration files............................................................................................27
Checking the Embedded Solutions Framework version..........................................................................28
Notices.......................................................................................................29
Index..........................................................................................................34
Overview 3
Overview
Smart Card Authentication Client is an authentication module application that lets you secure access to printers by
requiring users to log in using a Smart Card or a user name and password. You can use the application to secure access
to all applications and functions on the printer home screen or to individual applications and functions. The application
also provides Kerberos authentication options and a Kerberos ticket that can be used by other secured applications.
Additional required applications
• For the application to work correctly, the Application Access Manager application must be installed and running
on the printer. This application lets you associate Smart Card Authentication Client with each application and
function to which you want to secure access.
• If you are using Smart Cards with this application, then an authentication token must be installed and running on
the printer. The token enables the printer to communicate with the type of Smart Card you are using. You must
use the correct authentication token for your Smart Card type.
• If you want to secure access to all applications and functions on the printer home screen, then the Background and
Idle Screen application must be installed and running on the printer. This application can be secured through Smart
Card Authentication Client to provide a secure idle screen that requires users to authenticate before they can access
the home screen.
For a list of application requirements, including supported printers and required firmware versions, see the Readme
file.
For information on physically setting up the printer or using the printer features, see the User's Guide on the Software
and Documentation CD that came with the printer. After completing initial setup tasks according to the printer User's
Guide, see the Networking Guide that came with the printer for information on how to connect the printer to your
network.
For information on licensing the application, see
“Licensing applications” on page 27.
Configuring Smart Card Authentication Client 4
Configuring Smart Card Authentication Client
Configuring printer settings for use with the application
Even if the printer has been set up previously, make sure all settings have been configured to enable the security
features of the application to work correctly.
Changing the panel login timeout
To help prevent unauthorized access if a user leaves the printer unattended with a Smart Card inserted or while logged
in, you can limit the amount of time a user stays logged in without activity. If the user does not touch the screen within
the specified time, then the session ends and the user is logged out, even if a Smart Card is still inserted.
1 From the Embedded Web Server, click Settings or Configuration.
2 Click Security > Miscellaneous Security Settings > Login Restrictions.
3 Set the Panel Login Timeout value (in seconds). The recommended value is 30 seconds.
4 Click Submit.
Installing certificates manually
Note: In select printer models, you can automatically download the CA. For more information, see “Installing
certificates automatically” on page 5.
Before configuring Kerberos or domain controller settings, you must install the appropriate certificates on the printer.
At minimum, you must install the certificate of the Certificate Authority (CA) that issued the domain controller
certificate. The CA certificate is used for domain controller validation. Additional certificates can be installed if needed.
For example, if you plan to use chain validation to validate the domain controller certificate, then you must install the
entire certificate chain. Each certificate must be in a separate PEM (.cer) file.
For each certificate you want to install, do the following:
1 From the Embedded Web Server, click Settings or Configuration.
2 Click Security > Certificate Management > Certificate Authority Management > New.
3 Upload the file containing the certificate, and then click Submit.
Note: The file must be in PEM (.cer) format. The contents of the file should resemble the following:
-----BEGIN CERTIFICATE----MIIE1jCCA76gAwIBAgIQY6sV0KL3tIhBtlr4gHG85zANBgkqhkiG9w0BAQUFADBs
…
l3DTbPe0mnIbTq0iWqKEaVne1vvaDt52iSpEQyevwgUcHD16rFy+sOnCaQ==
-----END CERTIFICATE-----
Configuring Smart Card Authentication Client 5
Installing certificates automatically
For eSF v4.x printers, the CA certificate can be installed automatically.
Note: Make sure to add the printer to the Active Directory Domain. For more information on how to add the printer
to the Active Directory, see the Embedded Web Server Administrator's Guide for your printer.
1 From the Embedded Web Server, click Settings or Configuration.
2 Click Security > Certificate Management > Certificate Authority Management > CA Cert Monitor Setup.
3 Select Enable CA monitor.
If you want to immediately install the CA certificate without waiting for the scheduled run time, then select Fetch
immediately.
4 Click Submit.
Configuring TCP/IP settings
Make sure all necessary TCP/IP settings have been configured.
1 From the Embedded Web Server, click Settings or Configuration.
2 Click Network/Ports > TCP/IP.
3 Under the TCP/IP heading, do the following:
• Verify the domain name. Normally, the domain will be the same one assigned to user workstations.
• If you are using a static IP address, then verify the WINS server address and the DNS server address. If a backup
DNS server is available, then type the backup DNS server address.
• If the printer is located in a different domain than the domain controller, any e-mail servers you are using, or
any file shares to which printer users may need to scan, then list the additional domains in the Domain Search
Order field. Separate each domain name with a comma. If everything is in the same domain, then you can leave
the Domain Search Order field blank.
4 Click Submit.
Setting the date and time
In order for users to log in to the printer using Kerberos authentication, the time on the printer clock must be within
five minutes of the time on the domain controller system clock. Printer clock settings can be updated manually, or they
can be configured to use Network Time Protocol (NTP) to automatically sync with a trusted clock (typically the same
clock used by the domain controller).
Setting the date and time manually
1
From the Embedded Web Server, click Settings or Configuration.
2 Click Security > Set Date and Time.
3 In the “Manually Set Date & Time” field, type the correct date and time in YYYY-MM-DD HH:MM format.
Note: Entering manual settings automatically disables the use of NTP.
Configuring Smart Card Authentication Client 6
4 Select the correct time zone.
Note: If you select (UTC+user) Custom, then you must configure additional settings under the Custom Time
Zone Setup heading.
5 If daylight saving time (DST) is observed in your area, then select Automatically Observe DST.
6 If you are located in a nonstandard time zone or in an area that observes an alternate DST calendar, then adjust
the Custom Time Zone Setup settings.
7 Under the Network Time Protocol heading, verify that Enable NTP is not selected and that the NTP Server field is
cleared.
8 Click Submit.
Using NTP
Note: If your network uses Dynamic Host Configuration Protocol (DHCP), then verify that NTP settings are not
provided by the DHCP server automatically before configuring NTP settings manually.
1 From the Embedded Web Server, click Settings or Configuration.
2 Click Security > Set Date and Time.
3 Verify that the “Manually Set Date & Time” field is cleared.
4 Select the correct time zone.
Note: If you select (UTC+user) Custom, then you must configure additional settings under the Custom Time
Zone Setup heading.
5 If daylight saving time is observed in your area, then select Automatically Observe DST.
6 If you are located in a nonstandard time zone or in an area that observes an alternate DST calendar, then adjust
the Custom Time Zone Setup settings.
7 Under the Network Time Protocol heading, select Enable NTP, and then type the IP address or host name of the
NTP server.
8 If the NTP server requires authentication, then do one of the following, depending on the options that are available:
• Select MD5 key or Autokey IFF from the Authentication drop‑down menu, and then click Install MD5 key or
Install Autokey IFF params to browse to the file containing the NTP authentication credentials. Click Submit to
install the file.
• Select Enable Authentication, and then click Install auth keys to browse to the file containing the NTP
authentication credentials. Click Submit to install the file.
9 Click Submit.
Securing access to the printer
Note: Before securing access to the printer, make sure the Application Access Manager application is installed and
running. For more information about Application Access Manager, see the Application Access Manager
Administrator’s Guide.
Configuring Smart Card Authentication Client 7
There are two ways to secure access to the printer:
• Enable a secure idle screen that restricts access to the entire home screen. When users insert a Smart Card or touch
the screen, they will be prompted to authenticate before they can access the home screen.
Note: The Background and Idle Screen application must be installed and running on the printer to enable this
functionality.
• Restrict access to individual applications and functions. Users will be able to access the home screen, but when they
touch a secured home screen icon or attempt to use a secured function, they will be prompted to authenticate
before they can access that application or function. You can secure access to:
– Installed applications, such as Scan to Network
– Individual functions of installed applications, such as the Change Background function of the Background and
Idle Screen application
– Built‑in printer functions, such as copy and fax
Users will still be able to access unsecured applications and functions without having to authenticate.
Setting up a security template
Before you can secure access to applications and functions, you need to create a security template that uses Smart
Card Authentication Client to obtain user credentials. You can then assign this security template to each application
and function you want to protect.
1 Create a building block.
a From the Embedded Web Server, click Security > Security Setup.
b Under the Advanced Security Setup heading, click the building block (or blocks) appropriate for your
environment, and then configure it.
Note: For more information on configuring a specific type of building block, see the “Configuring building
blocks” section of the Embedded Web Server Administrator’s Guide for your printer.
2 Create a security template.
a From the Embedded Web Server, click Settings or Configuration.
b Click Security > Security Setup.
c Under the Advanced Security Setup heading, click Security Template > Add a Security Template.
d Type a name for the security template (for example, Smart Card).
e From the Authentication Setup menu, select Smart Card Authentication Client, and then click Save Template.
f Verify that your template appears in the Manage Security Templates list.
Setting up group authorization for the Security Template
Notes:
• This method applies only to printers running Embedded Solutions Framework (eSF) version 3.0 or later.
• Make sure you have configured the Group Authorization List from the Smart Card Authentication Client
application configuration settings. For more information, see
“Configuring advanced settings” on page 13.
a From the Manage Security Templates list, select the security template name.
b Click Modify Authorization.
c From the Authorization Setup menu, select Smart Card Authentication Client.
Configuring Smart Card Authentication Client 8
d Click Modify Groups.
e Select one or more groups, and then click Save Template.
For more information on configuring security templates and using access controls, see the Embedded Web Server
Administrator’s Guide for your printer.
Securing access to the home screen
Use this method to require users to authenticate to view and use the printer home screen.
Note: The Background and Idle Screen application must be installed and running on the printer before you can
secure access to the home screen.
1 Access the Background and Idle Screen application configuration settings from the Embedded Web Server.
2 Under the Idle Screen Settings heading, make sure that Enable is selected.
3 In the Start Time field, enter 0. This prompts the printer to start the secure idle screen immediately (0 seconds)
after a user’s login session ends.
4 Under the Home Screen Background heading, make sure that Enable is not selected if you do not want users to be
able to change the home screen background image from the printer control panel.
5 If you want to add custom idle screen images, then click Add under the Idle Screen Images heading.
6 Type an image name, and then upload the file you want to use.
Note: For information about compatible image file types and recommended file sizes, see the mouse‑over help
next to the field.
7 Click Apply.
8 Repeat step 5 through step 7 to add more idle screen images. You can add up to ten images.
9 If you want to add a custom home screen background image, then under the Home Screen Background heading,
select one of the default images, or upload a custom image in the Custom Image field.
Note: For information about compatible image file types and recommended file sizes, see the mouse‑over help
next to the field.
10 If necessary, configure the other application settings. For more information about configuring Background and Idle
Screen, see the Background and Idle Screen Administrator’s Guide.
11 Click Apply.
12 Secure access to the idle screen using Smart Card Authentication Client.
On printers running the Embedded Solutions Framework (eSF) version 3.0 or later:
a Make sure that you have created a security template that uses Smart Card Authentication Client to obtain user
credentials. See
“Setting up a security template” on page 7.
b From the Embedded Web Server, click Settings > Security > Security Setup.
c From Step 3 under the Advanced Security Setup heading, click Access Controls.
d If necessary, expand the Device Solutions folder.
e From the Idle Screen drop‑down menu, select your security template.
f Click Submit.
Configuring Smart Card Authentication Client 9
On printers running eSF version 2.0:
a Access the Application Access Manager application configuration settings from the Embedded Web Server.
b From the Idle Screen drop‑down menu, select Smart Card Authentication Client.
c Click Apply.
Note: If you are unsure about which version of eSF your printer is running, then see
the Embedded Solutions Framework is installed on a printer” on page 28.
“Checking which version of
Securing access to individual applications and functions
Securing access to installed applications and functions
Use this method to restrict access to installed applications, such as Scan to Network, or to restrict access to the individual
functions of an installed application, such as the Change Background function of the Background and Idle Screen
application.
On printers running the Embedded Solutions Framework (eSF) version 3.0 or later:
1 Make sure you have created a security template that uses Smart Card Authentication Client to obtain user
credentials. See
2 From the Embedded Web Server, click Settings > Security > Security Setup.
3 From Step 3 under the Advanced Security Setup heading, click Access Controls.
4 If necessary, expand the Device Solutions folder.
5 For each application or function to which you want to secure access, select your security template from the
drop‑down menu.
6 Click Submit.
“Setting up a security template” on page 7.
On printers running eSF version 2.0:
1 Access the Application Access Manager application configuration settings from the Embedded Web Server.
2 For each application or function to which you want to secure access, select Smart Card Authentication Client from
the drop‑down menu.
3 Click Apply.
Note: If you are unsure about which version of eSF your printer is running, then see
Embedded Solutions Framework is installed on a printer” on page 28.
“Checking which version of the
Securing access to built‑in printer functions
Use this method to restrict access to built‑in printer functions, such as copy and fax.
1 Make sure you have created a security template that uses Smart Card Authentication Client to obtain user
credentials. See
2 From the Embedded Web Server, click Settings or Configuration, and then click Security > Security Setup.
3 From Step 3 under the Advanced Security Setup heading, click Access Controls.
4 If necessary, expand one or more of the access control category folders.
“Setting up a security template” on page 7.
Configuring Smart Card Authentication Client 10
5 For each function to which you want to secure access, select your security template from the drop‑down menu.
6 Click Submit.
Notes:
• If you have used a built-in printer security setup to protect the Use Profiles access control, then any installed
applications you secure using Smart Card Authentication Client will prompt users for credentials twice. When
users touch a secured application icon, they will first be prompted for the credentials specified by the Use
Profiles access control, and then they will be prompted for their Smart Card or user name and password.
• If you need to secure access to profiles you have created and installed on the printer, then you can remove the
printer security template applied to the Use Profiles access control, and then apply a security template that uses
Smart Card Authentication Client. All of your installed profiles will be secured and users will be prompted for
their Smart Card or user name and password when they attempt to access a profile.
Configuring login screen settings
You can use the login screen settings to choose how users will be allowed to log in to the printer and whether they will
be prompted for a PIN or a password after inserting a Smart Card.
1 Access the Smart Card Authentication Client application configuration settings from the Embedded Web Server.
2 Under the Login Screen heading, from the Login Type menu, select how users will be allowed to log in to the printer:
• Smart Card Only—This allows users to log in using a Smart Card.
• Smart Card or Manual Login—This allows users to log in using either a Smart Card or a user name and password.
• Manual Login Only—This allows users to log in using a user name and password.
Notes:
– If you selected Smart Card or Manual Login or Manual Login Only, then configure the Manual Login
Domain(s) setting under the Manual Login Setup heading. See
page 10. If you do not configure this setting, then users will not be allowed to log in to the printer
manually (using their user name and password).
“Configuring manual login setup settings” on
– If you selected Smart Card Only, then configure the setting to User Validation Mode. For more information,
“Configuring User Validation Mode settings” on page 14.
see
3 From the Validate Smart Card menu, select whether users will be prompted to type a PIN or a password after
inserting a Smart Card.
4 Click Apply.
Configuring manual login setup settings
Notes:
• If users are allowed to log in to the printer manually (using a user name and password instead of a Smart Card),
then specify a list of Windows domains for users to select from during login.
Configuring Smart Card Authentication Client 11
• For eSF v4.x printers, if a manual domain is not specified, then the printer will use the domain in the Kerberos
configuration file. To view the complete list of supported printers for each version of the Embedded Web Server,
see the Readme file.
1 Access the Smart Card Authentication Client application configuration settings from the Embedded Web Server.
2 Under the Manual Login Setup heading, in the Manual Login Domain(s) field, specify the domain or domains that
will be available for users to select during login. Separate multiple domains with a comma. Domains are
case‑sensitive and are usually typed in lowercase.
3 Click Apply.
Configuring Smart Card setup settings
Note: This is required only in certain printer models. For other printer models, configuring the Kerberos
Authentication system is not required.
Configuring Kerberos settings
In addition to providing the mechanism for validating login credentials, Smart Card Authentication Client can also be
configured to provide Kerberos authentication.
Note: As with any form of authentication that relies on an external server, users will not be able to access secured
applications and functions if a network issue prevents the printer from communicating with the authenticating
server.
1 Access the Smart Card Authentication Client application configuration settings from the Embedded Web Server.
2 Under the Smart Card Setup heading, from the Kerberos Information menu, do one of the following:
• Select Use device Kerberos setup file to use the Kerberos configuration file (krb5.conf) installed on the printer.
• Select Use simple Kerberos setup to enter Kerberos information manually in the Simple Kerberos Setup fields.
Notes:
– Only one Kerberos realm can be specified using simple Kerberos setup. If you need to specify multiple
realms, then use the device Kerberos setup file.
– A Kerberos configuration file from an eSF version 2.0 or eSF version 3.0 printer will not work on an eSF
version 4.0 printer.
Using the device Kerberos setup file
If you selected Use device Kerberos setup file, then make sure the Kerberos configuration file is installed on the
printer.
a From the Embedded Web Server, click Settings or Configuration.
b Click Security > Security Setup.
c From Step 1 under the Advanced Security Setup heading, click Kerberos 5.
d Verify that the Kerberos configuration file is installed. If the file is not installed, then under the Import Kerberos
File heading, upload the appropriate krb5.conf file, and then click Submit.
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