Dell B5460dn User Guide

Dell B5460dn Laser Printer

User's Guide

February 2014 www.dell.com | dell.com/support/printers

Reproduction of this material in any manner whatsoever without the written permission of Dell Inc. is strictly forbidden. Trademarks used in this text: Dell, the DELL logo, Inspiron, Dell Precision, Dimension, OptiPlex, Latitude, PowerEdge, PowerVault, PowerApp, and Dell OpenManage are tradema rks

of Dell Inc.; Intel, Pentium, and Celeron are registered trademarks of Intel Corporation; Microsoft and Windows are registered trademarks of Microsoft Corporation; AirPrint and the AirPrint logo are trademarks of Apple, Inc.

Other trademarks and trade names may be used in this document to refer to the entities claiming the marks and names of their products. Dell Inc. disclaims any proprietary interest in trademarks and trade names other than its own.

Contents 2

Safety information.......................................................................................5

Learning about the printer...........................................................................7

Finding information about the printer......................................................................................................7

Selecting a location for the printer............................................................................................................8

Printer configurations...............................................................................................................................9

Using the printer control panel...............................................................................................................11

Understanding the colors of the Sleep button and indicator lights........................................................11

Additional printer setup.............................................................................13

Installing internal options........................................................................................................................13

Installing hardware options.....................................................................................................................29

Attaching cables......................................................................................................................................31

Setting up the printer software...............................................................................................................33

Networking..............................................................................................................................................34

Verifying printer setup............................................................................................................................38

Loading paper and specialty media............................................................39

Setting the paper size and type...............................................................................................................39

Configuring Universal paper settings......................................................................................................39

Loading the 550‑sheet tray.....................................................................................................................39

Loading the 2100‑sheet tray...................................................................................................................45

Loading the multipurpose feeder............................................................................................................51

Linking and unlinking trays......................................................................................................................55

Paper and specialty media guide................................................................57

Using specialty media..............................................................................................................................57

Paper guidelines......................................................................................................................................58

Supported paper sizes, types, and weights.............................................................................................61

Printing......................................................................................................67

Printing a document................................................................................................................................67

Printing from a flash drive.......................................................................................................................68

Printing from a mobile device.................................................................................................................70

Printing confidential and other held jobs................................................................................................71

Contents 3

Printing information pages......................................................................................................................72

Canceling a print job................................................................................................................................73

Understanding the printer menus..............................................................74

Menus list................................................................................................................................................74

Paper menu.............................................................................................................................................75

Reports menu..........................................................................................................................................86

Network/Ports menu...............................................................................................................................87

Security menu.........................................................................................................................................99

Settings menu........................................................................................................................................102

Help menu.............................................................................................................................................122

Saving money and the environment.........................................................123

Saving paper and toner.........................................................................................................................123

Saving energy........................................................................................................................................124

Recycling................................................................................................................................................126

Securing the printer..................................................................................127

Using the security lock feature..............................................................................................................127

Statement of Volatility..........................................................................................................................127

Erasing volatile memory........................................................................................................................128

Erasing non‑volatile memory................................................................................................................128

Erasing printer hard disk memory.........................................................................................................129

Configuring printer hard disk encryption..............................................................................................129

Finding printer security information.....................................................................................................130

Maintaining the printer............................................................................131

Estimated number of remaining pages.................................................................................................131

Cleaning the printer..............................................................................................................................131

Checking the status of parts and supplies.............................................................................................132

Ordering supplies..................................................................................................................................133

Storing supplies.....................................................................................................................................133

Replacing supplies.................................................................................................................................134

Moving the printer................................................................................................................................139

Managing the printer...............................................................................142

Managing printer messages..................................................................................................................142

Accessing Status Monitor Center..........................................................................................................142

Contents 4

Checking the virtual display...................................................................................................................142

Modifying confidential print settings....................................................................................................143

Copying printer settings to other printers.............................................................................................143

Restoring factory default settings.........................................................................................................143

Clearing jams............................................................................................145

Avoiding jams........................................................................................................................................145

Understanding jam messages and locations.........................................................................................147

[x]‑page jam, lift front cover to remove cartridge. [200–201]..............................................................149

[x]‑page jam, open upper rear door. [202]...........................................................................................151

[x]‑page jam, remove standard bin jam. [203]......................................................................................152

[x]‑page jam, open upper and lower rear door. [231–234]..................................................................152

[x]‑page jam, remove tray 1 to clear duplex. [235–239].......................................................................154

[x]‑page jam, open tray [x]. [24x]..........................................................................................................156

[x]‑page jam, clear manual feeder. [250]..............................................................................................156

[x]‑page jam, remove paper, open mailbox rear door. Leave paper in bin. [41y.xx]............................158

[x]‑page jam, remove paper, open expander rear door. Leave paper in bin. [43y.xx]..........................160

[x]‑page jam, remove paper, open finisher rear door. Leave paper in bin. [451].................................161

[x]‑page jam, remove paper, open stapler door. Leave paper in bin. [455–457]..................................162

Troubleshooting.......................................................................................165

Understanding the printer messages....................................................................................................165

Solving printer problems.......................................................................................................................181

Solving print problems..........................................................................................................................189

Embedded Web Server does not open.................................................................................................215

Contacting technical support................................................................................................................216

Appendix..................................................................................................217

Index........................................................................................................219

Safety information 5

Safety information

Connect the power cord to a properly grounded electrical outlet that is near the product and easily accessible.

Do not place or use this product near water or wet locations.

CAUTION—POTENTIAL INJURY: This product uses a laser. Use of controls or adjustments or performance of procedures other than those specified herein may result in hazardous radiation exposure.

This product uses a printing process that heats the print media, and the heat may cause the media to release emissions. You must understand the section in your operating instructions that discusses the guidelines for selecting print media to avoid the possibility of harmful emissions.

CAUTION—POTENTIAL INJURY: The lithium battery in this product is not intended to be replaced. There is a danger of explosion if a lithium battery is incorrectly replaced. Do not recharge, disassemble, or incinerate a lithium battery. Discard used lithium batteries according to the manufacturer's instructions and local regulations.

CAUTION—HOT SURFACE: The inside of the printer might be hot. To reduce the risk of injury from a hot component, allow the surface to cool before touching.

CAUTION—POTENTIAL INJURY: To reduce the risk of equipment instability, load each tray separately. Keep all other trays closed until needed.

CAUTION—POTENTIAL INJURY: The printer weight is greater than 18 kg (40 lb) and requires two or more trained personnel to lift it safely.

CAUTION—POTENTIAL INJURY: Before moving the printer, follow these guidelines to avoid personal injury or printer damage:

• Turn off the printer, and then unplug the power cord from the electrical outlet.

• Disconnect all cords and cables from the printer.

• If two or more optional finishers are installed, then remove the finishers individually from the printer.

Notes:

– Make sure to remove the topmost finisher first.

– To remove the finisher, hold the finisher on both sides, and then lift the latches to unlock the finisher.

• If the printer does not have a caster base but is configured with optional trays, then remove the trays.

Note: Slide the latch on the right side of the optional tray toward the front of the tray until it clicks into place.

• Use the handholds located on both sides of the printer to lift it.

• Make sure your fingers are not under the printer when you set it down.

• Make sure there is adequate clearance around the printer.

• Use only the power cord provided with this product or the manufacturer's authorized replacement.

CAUTION—SHOCK HAZARD: If you are accessing the controller board or installing optional hardware or memory devices sometime after setting up the printer, then turn the printer off, and unplug the power cord from the electrical outlet before continuing. If you have any other devices attached to the printer, then turn them off as well, and unplug any cables going into the printer.

CAUTION—SHOCK HAZARD: To avoid the risk of electrical shock when cleaning the exterior of the printer, unplug the power cord from the electrical outlet and disconnect all cables from the printer before proceeding.

Use only the power cord provided with this product or the manufacturer's authorized replacement.

Safety information 6

CAUTION—SHOCK HAZARD: Make sure that all external connections (such as Ethernet and telephone system connections) are properly installed in their marked plug-in ports.

This product is designed, tested, and approved to meet strict global safety standards with the use of specific manufacturer's components. The safety features of some parts may not always be obvious. The manufacturer is not responsible for the use of other replacement parts.

CAUTION—POTENTIAL INJURY: Do not cut, twist, bind, crush, or place heavy objects on the power cord. Do not subject the power cord to abrasion or stress. Do not pinch the power cord between objects such as furniture and walls. If any of these things happen, a risk of fire or electrical shock results. Inspect the power cord regularly for signs of such problems. Remove the power cord from the electrical outlet before inspecting it.

Refer service or repairs, other than those described in the user documentation, to a service representative.

CAUTION—SHOCK HAZARD: Do not set up this product or make any electrical or cabling connections, such as a power cord, a fax feature or USB cable, during a lightning storm.

CAUTION—TIPPING HAZARD: Floor-mounted configurations require additional furniture for stability. You must use either a printer stand or printer base if you are using a high-capacity tray or more than one option. If you purchased a printer with a similar configuration, you may need additional furniture. For more information, contact the place where you purchased the printer.

SAVE THESE INSTRUCTIONS.

Learning about the printer 7

Learning about the printer

Finding information about the printer

What are you looking for? Find it here

Initial setup instructions:

• Connecting the printer

Setup documentation—The setup documentation came with the printer.

• Installing the printer software

Additional setup and instructions for using the printer:

• Selecting and storing paper and specialty media

• Loading paper

• Configuring printer settings

User's Guide and Quick Reference Gu ide—The guides may be available on the Software and Documentation CD.

For more information, visit our Web site at

www.dell.com/support/manuals.

• Viewing and printing documents and photos

• Setting up and using the printer software

• Configuring the printer on a network

• Caring for and maintaining the printer

• Troubleshooting and solving problems

Instructions for:

• Connecting the printer to an Ethernet network

• Troubleshooting printer connection problems

Help using the prin ter software Windows or Mac Help—Open a printer software program

Networking Guide—Open the Software and Documentation CD, and then navigate to:

Documentation > User’s Guide and other publications > Networking Guide

or application, and then click Help.

Click

to view context‑sensitive information.

The latest supplemental information, updates, and technical support:

• Documentation

• Driver downloads

• Product upgrades

• Service call and repair information

• Order status

• Live chat support

• E‑mail support

• Voice support

Notes:

• Help is automatically installed with the printer

software.

• The printer software is located in the printer

program folder or on the desktop, depending on your operating system.

Dell support Web site—

www.dell.com/support/printers

Support telephone numbers and hours of operation for your country or region can be found on the support Web site.

Have the following information ready when you contact support so that they may serve you faster:

• Service tag

• Express service Code

Note: The service tag and express service code appear on labels located on your printer.

Learning about the printer 8

What are you looking for? Find it here

• Software and Drivers—Certified drivers for your printer and

installers for Dell printer software

• Readme files—Last‑minute technical changes, or advanced

technical reference materials for experienced users or technicians

• Supplies and accessories for your printer

• Replacement cartridges

• Safety information for preparing to operate your printer

• Regulatory information

• Warranty information

Software and Documentation CD

Dell printer supplies Web site–

You can purchase printer supplies online, by telephone, or in select retail stores.

Product Information Guide

Note: The Product Information Guide may not be available in your country or region.

www.dell.com/printers

Selecting a location for the printer

CAUTION—POTENTIAL INJURY: The printer weight is greater than 18 kg (40 lb) and requires two or more

trained personnel to lift it safely.

When selecting a location for the printer, leave enough room to open trays, covers, and doors. If you plan to install any options, then leave enough room for them also. It is important to:

• Set up the printer near a properly grounded and easily accessible electrical outlet.

• Make sure airflow in the room meets the latest revision of the ASHRAE 62 standard or the CEN Technical Committee

156 standard.

• Provide a flat, sturdy, and stable surface.

• Keep the printer: – Clean, dry, and free of dust. – Away from stray staples and paper clips. – Away from the direct airflow of air conditioners, heaters, or ventilators. – Free from direct sunlight and humidity extremes.

• Observe the recommended temperatures and avoid fluctuations:

Ambient temperature 15.6 to 32.2°C (60 to 90°F)

Storage temperature -40 to 43.3°C (-40 to 110°F)

• Allow the following recommended amount of space around the printer for proper ventilation:

Learning about the printer 9

1 Right side 152 mm (6 in.)

2 Front 508 mm (20 in.)

3 Left side 152 mm (6 in.)

4 Rear 152 mm (6 in.)

5 Top 115 mm (4.5 in.)

Printer configurations

Basic model

1 Standard bin

2 Printer control panel

3 Multipurpose feeder

4 Standard 550‑sheet tray (Tray 1)

Learning about the printer 10

Fully configured model

CAUTION—TIPPING HAZARD: Floor-mounted configurations require additional furniture for stability. You must

use either a printer stand or printer base if you are using a high-capacity tray or more than one option. If you purchased a printer with a similar configuration, you may need additional furniture. For more information, contact the place where you purchased the printer.

The following illustration shows the maximum number of optional finishers and trays that are supported by the printer. For more information on other configurations, visit our Web site.

1 High‑capacity output expander

2 Caster base

3 2100‑sheet tray

4 550‑sheet tray

Note: A lockable 550‑sheet tray is also available. For more information, contact the place where you purchased

the printer.

5 4‑bin mailbox

6 Stapler finisher

Notes:

• When using a staple finisher and 4‑bin mailbox, the staple finisher must always be on top.

• Do not install any finisher on top of the high‑capacity output expander.

• Always use a caster base when the printer is configured with a 2100‑sheet tray.

• The 2100‑sheet tray must always be at the bottom of a configuration.

• A maximum of four optional trays may be configured with the printer.

Learning about the printer 11

Using the printer control panel

Use the To

1 Display

• View the printer status.

• Set up and operate the printer.

2 Select button Submit changes made in the printer settings.

3 Arrow buttons Scroll up and down or left and right.

4 Keypad Enter numbers, letters, or symbols.

5 Sleep button Enable Sleep mode or Hibernate mode.

Do the following to wake the printer from Sleep mode:

• Press any hard button.

• Pull out Tray 1 or load paper in the multipurpose feeder.

• Open a door or cover.

• Send a print job from the computer.

• Perform a power‑on reset with the main power switch.

• Attach a device to the USB port on the printer.

6 Stop or Cancel button Stop all printer activity.

7 Back button Return to the previous screen.

8 Home button Go to the home screen.

9 Indicator light Check the status of the printer.

10 USB port Connect a flash drive to the printer.

Note: Only the front USB port supports flash drives.

Understanding the colors of the Sleep button and indicator lights

The colors of the Sleep button and indicator l ights on the printer control panel signify a certain printer s tatus or condition.

Learning about the printer 12

Indicator light Printer status

Off The printer is off or in Hibernate mode.

Blinking green The printer is warming up, processing data, or printing.

Solid green The printer is on, but idle.

Blinking red The printer requires user intervention.

Sleep button light Printer status

Off The printer is off, idle or in Ready state.

Solid amber The printer is in Sleep mode.

Blinking amber The printer is entering or waking from Hibernate mode.

Blinking amber for 0.1 second, then goes completely off for 1.9 seconds in a slow, pulsing pattern

The printer is in Hibernate mode.

Additional printer setup 13

Additional printer setup

Installing internal options

CAUTION—SHOCK HAZARD: If you are accessing the controller board or installing optional hardware or

memory devices sometime after setting up the printer, then turn the printer off, and then unplug the power cord from the electrical outlet before continuing. If you have any other devices attached to the printer, then turn them off as well, and unplug any cables going into the printer.

Available internal options

Note: Some options are available only in select printer models. For more information, contact the place where you

purchased your printer.

• Memory card – DDR3 DIMM – Flash memory

• Fonts

• Firmware cards – Forms and Bar Code – PRESCRIBE – IPDS

• Printer hard disk

• Internal Solutions Ports (ISP)

Accessing the controller board

Note: This task requires a flat‑head screwdriver.

CAUTION—SHOCK HAZARD: If you are accessing the controller board or installing optional hardware or

memory devices sometime after setting up the printer, then turn the printer off, and unplug the power cord from the electrical outlet before continuing. If you have any other devices attached to the printer, then turn them off as well, and unplug any cables going into the printer.

1 Remove the controller board access cover.

Additional printer setup 14

2 Using a screwdriver, loosen the screws on the controller board shield.

3 Remove the shield.

4 Use the following illustration to locate the appropriate connector:

Warning—Potential Damage: Controller board electronic components are easily damaged by static electricity.

Touch a metal surface on the printer first before touching any controller board electronic component or connector.

Additional printer setup 15

1 Internal Solutions Port or printer hard disk connector

2 Option card connector

3 Memory card connector

5 Align the screws with the holes on the shield, and then reattach the shield.

Additional printer setup 16

6 Tighten the screws on the shield.

7 Reattach the access cover.

Installing a memory card

CAUTION—SHOCK HAZARD: If you are accessing the controller board or installing optional hardware or

Warning—Potential Damage: Controller board electronic components are easily damaged by static electricity. Touch something metal on the printer first before touching any controller board electronic components or connectors.

Additional printer setup 17

An optional memory card can be purchased separately and attached to the controller board.

1 Access the controller board.

For more information, see

“Accessing the controller board” on page 13.

2 Unpack the memory card.

Warning—Potential Damage: Do not touch the connection points along the edge of the card. Doing so may

cause damage.

3 Align the notch (1) on the memory card with the ridge (2) on the connector.

4 Push the memory card straight into the connector, and then push the card toward the controller board wall until

it clicks into place.

5 Reattach the controller board shield, and then the controller board access cover.

Additional printer setup 18

Installing an Internal Solutions Port

The controller board supports one optional Internal Solutions Port (ISP).

Note: This task requires a flat‑head screwdriver.

CAUTION—SHOCK HAZARD: If you are accessing the controller board or installing optional hardware or

1 Access the controller board.

For more information, see

2 If an optional printer hard disk is installed, then remove the printer hard disk first.

For more information, see

3 Unpack the ISP kit.

“Accessing the controller board” on page 13.

“Removing a printer hard disk” on page 27.

1 ISP solution

2 Screw for attaching the plastic bracket to the ISP

3 Screws for attaching the ISP mounting bracket to the controller board shield

4 Plastic bracket

Additional printer setup 19

4 Remove the metal cover from the ISP opening.

a Loosen the screw.

b Lift the metal cover, and then pull it out completely.

1 2 3

5 Align the posts of the plastic bracket with the holes on the controller board cage, and then press the plastic bracket

on the controller board cage until it clicks into place. Make sure the cables are neatly tucked under the plastic bracket.

Additional printer setup 20

6 Install the ISP on the plastic bracket.

Note: Hold the ISP at an angle over the plastic bracket so that any overhanging connectors will pass through the

ISP opening in the controller board cage.

7 Lower the ISP toward the plastic bracket until the ISP is seated between the guides of the plastic bracket.

Additional printer setup 21

8 Use the provided thumbscrew for the ISP to attach the plastic bracket to the ISP.

Note: Turn the screw clockwise, enough to hold the ISP in place, but do not tighten it yet.

9 Attach the two provided screws to secure the ISP mounting bracket to the controller board shield.

10 Tighten the thumbscrew that is attached to the ISP.

Warning—Potential Damage: Do not screw it on too tightly.

11 Connect the ISP solution interface cable into the receptacle of the controller board.

Note: The plugs and receptacles are color-coded.

Additional printer setup 22

Installing an optional card

CAUTION—SHOCK HAZARD: If you are accessing the controller board or installing optional hardware or

memory devices sometime after setting up the printer, then turn the printer off, and unplug the power cord from the electrical outlet before continuing. If you have other devices attached to the printer, then turn them off as well, and unplug any cables going into the printer.

Warning—Potential Damage: Controller board electronic components are easily damaged by static electricity. Touch a metal surface on the printer before touching any controller board electronic components or connectors.

1 Access the controller board.

For more information, see

2 Unpack the optional card.

Warning—Potential Damage: Avoid touching the connection points along the edge of the card.

“Accessing the controller board” on page 13.

Additional printer setup 23

3 Holding the card by its sides, align the plastic pins (1) on the card with the holes (2) on the controller board.

4 Push the card firmly into place as shown in the illustration.

Warning—Potential Damage: Improper installation of the card may cause damage to the card and the

controller board.

Note: The entire length of the connector on the card must touch and be flushed against the controller board.

5 Close the controller board access door.

Note: When the printer software and any hardware options are installed, it may be necessary to manually add

the options in the printer driver to make them available for print jobs. For more information, see

available options in the print driver” on page 33.

“Adding

Installing a printer hard disk

Note: This task requires a flat‑head screwdriver.

Additional printer setup 24

1 Access the controller board.

For more information, see

“Accessing the controller board” on page 13.

2 Unpack the printer hard disk.

3 Locate the appropriate connector on the controller board cage.

Note: If an optional ISP is currently installed, then the printer hard disk must be installed onto the ISP.

Additional printer setup 25

To install a printer hard disk onto the ISP:

a Remove the screws attached to the printer hard disk mounting bracket, and then remove the bracket.

b Align the standoffs of the printer hard disk to the holes in the ISP, and then press the printer hard disk down

until the standoffs are in place.

Installation warning: Hold only the edges of the printed circuit board assembly. Do not touch or press on the center of the printer hard disk. Doing so may cause damage.

c Insert the plug of the printer hard disk interface cable into the receptacle of the ISP.

Note: The plugs and receptacles are color‑coded.

Additional printer setup 26

4 Align the standoffs of the printer hard disk to the holes in the controller board cage, and then press the printer hard

disk down until the standoffs are in place.

Installation warning: Hold only the edges of the printed circuit board assembly. Do not touch or press on the center of the printer hard disk. Doing so may cause damage.

Note: Make sure the cables are neatly tucked under the printer hard disk.

5 Insert the plug of the printer hard disk interface cable into the receptacle of the controller board.

Note: The plugs and receptacles are color‑coded.

Additional printer setup 27

Removing a printer hard disk

Note: This task requires a flat‑head screwdriver.

CAUTION—SHOCK HAZARD: If you are accessing the controller board or installing optional hardware or

Additional printer setup 28

1 Access the controller board.

For more information, see

“Accessing the controller board” on page 13.

2 Unplug the printer hard disk interface cable from the controller board, leaving the cable attached to the printer

hard disk. To unplug the cable, squeeze the paddle at the plug of the interface cable to disengage the latch before pulling out the cable.

Additional printer setup 29

3 Remove the screws holding the printer hard disk in place.

4 Remove the printer hard disk.

5 Set aside the printer hard disk.

Installing hardware options

Order of installation

CAUTION—POTENTIAL INJURY: The printer weight is greater than 18 kg (40 lb) and requires two or more

trained personnel to lift it safely.

Additional printer setup 30

CAUTION—TIPPING HAZARD: Floor-mounted configurations require additional furniture for stability. You must use either a printer stand or printer base if you are using multiple input options. If you purchased a printer with a similar configuration, then you may need additional furniture. For more information, contact the place where you purchased the printer.

Install the printer and any hardware options you have purchased in the following order:

• Caster base

• 2100‑sheet tray or spacer

• Optional 550‑sheet tray

• Printer

For more information on installing a caster base, optional 550‑sheet tray, spacer, or 2100‑sheet tray, see the setup sheet that came with the option.

Installing optional trays

CAUTION—POTENTIAL INJURY: The printer weight is greater than 18 kg (40 lb) and requires two or more

trained personnel to lift it safely.

1 Turn off the printer.

2 Unpack the optional tray, and then remove all packing material.

Additional printer setup 31

3 Pull out the tray, and then remove any packing material from inside the tray.

4 Insert the tray.

5 Place the tray near the printer.

6 Align the printer with the tray, and then slowly lower the printer into place.

7 Turn the printer back on.

Note: When the printer software and any optional trays are installed, you may need to manually add the

options in the printer driver to make them available for print jobs. For more information, see

options in the print driver” on page 33.

“Adding available

Attaching cables

CAUTION—POTENTIAL INJURY: Do not set up this product or make any electrical or cabling connections, such

as a power cord, a fax feature, or USB cable, during a lightning storm.

Additional printer setup 32

Connect the printer to the computer using a USB cable or Ethernet cable.

Make sure to match the following:

• The USB symbol on the cable with the USB symbol on the printer

• The appropriate Ethernet cable to the Ethernet port

• The appropriate parallel cable with the parallel port

Use the To

1 Parallel port Connect the printer to a computer.

Note: This can also be used in installing an optional Internal Solutions Port (ISP).

2 USB port Attach an optional wireless network adapter.

3 Ethernet port Connect the printer to a network.

4 USB printer port Connect the printer to a computer.

5 Security slot Attach a lock that will secure the controller board.

6 Printer power cord socket Connect the printer to a properly grounded electrical outlet.

Warning—Potential Damage: Do not touch the USB cable, any wireless network adapter, or the printer in the area

shown while actively printing. Loss of data or a malfunction can occur.

Note: This feature is available only if you purchase optional trays and a caster base.

After attaching the Ethernet cable and power cord, neatly tuck the cables in the channels at the back of the printer.

Additional printer setup 33

Setting up the printer software

Installing the printer

1 Obtain a copy of the software installer package.

2 Run the installer, and then follow the instructions on the computer screen.

3 For Macintosh users, add the printer.

Note: Obtain the printer IP address from the TCP/IP section in the Network/Ports menu.

Adding available options in the print driver

For Windows users

1 Open the printers folder, and then select your printer.

2 Open the printer properties, and then add or manually install any options.

3 Apply the changes.

Additional printer setup 34

For Macintosh users

1 From System Preferences in the Apple menu, navigate to your printer, and then select Options & Supplies >

Driver.

2 Add any installed hardware options.

3 Apply the changes.

Networking

Notes:

• Purchase a wireless network adapter first before setting up the printer on a wireless network. For more

information, contact the place where you purchased the printer.

• A Service Set Identifier (SSID) is a name assigned to a wireless network. Wired Equivalent Privacy (WEP), Wi-Fi

Protected Access (WPA), WPA2, and 802.1X-RADIUS are types of security used on a network.

Preparing to set up the printer on an Ethernet network

To configure your printer to connect to an Ethernet network, organize the following information before you begin:

Note: If your network automatically assigns IP addresses to computers and printers, continue on to installing the printer.

• A valid, unique IP address for the printer to use on the network

• The network gateway

• The network mask

• A nickname for the printer (optional)

Note: A printer nickname can make it easier for you to identify your printer on the network. You can choose to use the default printer nickname, or assign a name that is easier for you to remember.

You will need an Ethernet cable to connect the printer to the network and an available port where the printer can physically connect to the network. Use a new network cable when possible to avoid potential problems caused by a damaged cable.

Preparing to set up the printer on a wireless network

Notes:

• Make sure your wireless network adapter is installed in your printer and working properly.

• Make sure your access point (wireless router) is turned on and is working properly.

Make sure you have the following information before setting up the printer on a wireless network:

• SSID—The SSID is also referred to as the network name.

• Wireless Mode (or Network Mode)—The mode is either infrastructure or ad hoc.

• Channel (for ad hoc networks)—The channel defaults to automatic for infrastructure networks.

Some ad hoc networks will also require the automatic setting. Check with your system support person if you are not sure which channel to select.

Additional printer setup 35

• Security Method—There are three basic options for Security Method: – WEP key

If your network uses more than one WEP key, then enter up to four in the provided spaces. Select the key currently in use on the network by selecting the default WEP transmit key.

– WPA or WPA2 preshared key or passphrase

WPA includes encryption as an additional layer of security. The choices are AES or TKIP. Encryption must be set for the same type on the router and on the printer, or the printer will not be able to communicate on the network.

– 802.1X–RADIUS

If you are installing the printer on an 802.1X network, then you may need the following:

• Authentication type

• Inner authentication type

• 802.1X user name and password

• Certificates

– No security

If your wireless network does not use any type of security, then you will not have any security information.

Note: Using an unsecured wireless network is not recommended.

Notes:

– If you do not know the SSID of the network that your computer is connected to, then launch the wireless utility

of the computer network adapter, and then look for the network name. If you cannot find the SSID or the security information for your network, then see the documentation that came with the access point, or contact your system support person.

– To find the WPA/WPA2 preshared key/passphrase for the wireless network, see the documentation that came

with the access point, see the Web page associated with the access point, or consult your system support person.

Connecting the printer using the Wireless Setup Wizard

Before you begin, make sure that:

• A wireless network adapter is installed in the printer and is working properly. For more information, see the

instruction sheet that came with the wireless network adapter.

• An Ethernet cable is disconnected from the printer.

• Active NIC is set to Auto. To set this to Auto, navigate to:

> Network/Ports > Active NIC > Auto > Submit

Note: Make sure to turn off the printer, then wait for at least five seconds, and then turn the printer back on.

1 From the printer control panel, navigate to:

> Network/Ports > Network [x] > Network [x] Setup > Wireless > Wireless Connection Setup

2 Select a wireless connection setup.

Additional printer setup 36

Use To

Search for networks Show available wireless connections.

Note: This menu item shows all broadcast secured or unsecured SSIDs.

Enter a network name Manually type the SSID.

Note: Make sure to type the correct SSID.

Wi‑Fi Protected Setup Connect the printer to a wireless network using Wi‑Fi Protected Setup.

3 Follow the instructions on the printer display.

Connecting the printer to a wireless network using Wi‑Fi Protected Setup

Before you begin, make sure that:

• The access point (wireless router) is Wi‑Fi Protected Setup (WPS) certified or WPS‑compatible. For more

information, see the documentation that came with your access point.

• A wireless network adapter installed in your printer is attached and working properly. For more information, see

the instruction sheet that came with the wireless network adapter.

Using the Push Button Configuration method

From the printer control panel, navigate to:

> Network/Ports > Network [x] > Network [x] Setup > Wireless > Wireless Connection Setup > Wi‑Fi Protected

Setup > Start Push Button Method

2 Follow the instructions on the printer display.

Using the Personal Identification Number (PIN) method

From the printer control panel, navigate to:

> Network/Ports > Network [x] > Network [x] Setup > Wireless > Wireless Connection Setup > Wi‑Fi Protected

Setup > Start PIN Method

2 Copy the eight‑digit WPS PIN.

3 Open a Web browser, and then type the IP address of your access point in the address field.

Notes:

• The IP address appears as four sets of numbers separated by periods, such as 123.123.123.123.

• If you are using a proxy server, then temporarily disable it to load the Web page correctly.

4 Access the WPS settings. For more information, see the documentation that came with your access point.

5 Enter the eight‑digit PIN, and then save the setting.

Additional printer setup 37

Connecting the printer to a wireless network using the Embedded Web Server

Before you begin, make sure that:

• Your printer is connected temporarily to an Ethernet network.

• A wireless network adapter is installed in your printer and working properly. For more information, see the

instruction sheet that came with the wireless network adapter.

1 Open a Web browser, and then type the printer IP address in the address field.

Notes:

• View the printer IP address on the printer control panel. The IP address appears as four sets of numbers

separated by periods, such as 123.123.123.123.

• If you are using a proxy server, then temporarily disable it to load the Web page correctly.

2 Click Settings > Network/Ports > Wireless.

3 Modify the settings to match the settings of your access point (wireless router).

Note: Make sure to enter the correct SSID, security method, preshared key or passphrase, network mode, and

channel.

4 Click Submit.

5 Turn off the printer, and then disconnect the Ethernet cable. Then wait for at least five seconds, and then turn the

printer back on.

6 To verify if your printer is connected to the network, print a network setup page. Then in the Network Card [x]

section, see if the status is Connected.

Changing port settings after installing a new network ISP

Notes:

• If the printer has a static IP address, then you do not need to make any changes.

• If the computers are configured to use the network name, instead of an IP address, then you do not need to

make any changes.

• If you are adding a wireless ISP to a printer previously configured for an Ethernet connection, then make sure

the printer is disconnected from the Ethernet network.

For Windows users

Open the printers folder.

2 From the shortcut menu of the printer with the new ISP, open the printer properties.

3 Configure the port from the list.

4 Update the IP address.

5 Apply the changes.

For Macintosh users

From System Preferences in the Apple menu, navigate to the list of printers, and then select + > IP.

2 Type the IP address in the address field.

Additional printer setup 38

3 Apply the changes.

Setting up serial printing

Use serial printing when the computer is far from the printer. After installing the serial or communication (COM) port, configure the printer and the computer.

Note: Serial printing reduces print speed.

1 Set the parameters in the printer.

a From the control panel, navigate to the menu for the port settings.

b Locate the menu for the serial port settings, and then adjust the settings, if necessary.

c Save the settings.

2 From your computer, open the printers folder, and then select your printer.

3 Open the printer properties, and then select the COM port from the list.

4 Set the COM port parameters in Device Manager.

Use the Run dialog box to open the command prompt, and then type devmgmt.msc.

Verifying printer setup

Printing a menu settings page

Print a menu settings page to review the current menu settings and to verify if the printer options are installed correctly.

Note: If you have not changed any menu settings, then the menu settings page lists all the factory default settings. When you select and save other settings from the menus, they replace the factory default settings as user default settings. A user default setting remains in effect until you access the menu again, choose another value, and save it.

From the printer control panel, navigate to:

> Settings > >Reports > > Menu Settings Page >

Printing a network setup page

If the printer is attached to a network, then print a network setup page to verify the network connection. This page also provides important information that aids network printing configuration.

1 From the printer control panel, navigate to:

> Settings > > Reports > > Network Setup Page >

2 Check the first section of the network setup page, and then confirm that the status is Connected.

If the status is Not Connected, then the LAN drop may not be active, or the network cable may be malfunctioning. Consult your system support person for a solution, and then print another network setup page.

Loading paper and specialty media 39

Loading paper and specialty media

The selection and handling of paper and specialty media can affect how reliably documents print. For more information,

“Avoiding jams” on page 145 and “Storing paper” on page 61.

see

Setting the paper size and type

1 From the printer control panel, navigate to:

> Settings > > Paper Menu > > Paper Size/Type >

2 Press the up or down arrow button to select the tray or feeder, and then press .

3 Press the up or down arrow button to select the paper size, and then press .

4 Press the up or down arrow button to select the paper type, and then press to change the settings.

Configuring Universal paper settings

The Universal paper size is a user‑defined setting that lets you print on paper sizes that are not preset in the printer menus.

Notes:

• The smallest supported Universal size is 70 x 127 mm (2.76 x 5 inches) for one‑sided printing and

105 x 148 mm (4.13 x 5.83 inches) for two‑sided (duplex) printing.

• The largest supported Universal size is 216 x 356 mm (8.5 x 14 inches) for one‑sided and two‑sided printing.

• When printing on paper less than 210 mm (8.3 inches) wide, the printer may print at a reduced speed after a

period of time to ensure the best print performance.

From the printer control panel, navigate to:

> Settings > > Paper Menu > > Universal Setup > > Units of Measure > > select unit of

measure >

Loading the 550‑sheet tray

CAUTION—POTENTIAL INJURY: To reduce the risk of equipment instability, load each tray separately. Keep all

other trays closed until needed.

1 Pull out the tray.

Notes:

• When loading folio‑, legal‑, or oficio‑size paper, lift the tray slightly and pull it out completely.

• Avoid removing trays while a job prints or while Busy appears on the display. Doing so may cause a jam.

Loading paper and specialty media 40

2 Squeeze and slide the width guide to the correct position for the size of the paper being loaded until it clicks into

place.

Note: Use the paper size indicators on the bottom of the tray to help position the guides.

Loading paper and specialty media 41

3 Unlock the length guide, and then squeeze and slide the guide to the correct position for the size of the paper being

loaded.

Notes:

• Lock the length guide for all paper sizes.

• Use the paper size indicators on the bottom of the tray to help position the guides.

Loading paper and specialty media 42

4 Flex and fan the sheets to loosen them. Do not fold or crease the paper. Straighten the edges on a level surface.

5 Load the paper stack with the printable side facedown.

Note: Make sure the paper or envelope is loaded properly.

• There are different ways for loading letterhead depending on whether an optional staple finisher is installed or

not.

Without an optional staple finisher With an optional staple finisher

One‑sided printing One‑sided printing

Loading paper and specialty media 43

Without an optional staple finisher With an optional staple finisher

Two‑sided printing Two‑sided printing

• Do not slide the paper into the tray. Load paper as shown in the illustration.

• If you are loading envelopes, then make sure that the flap side is facing up and the envelopes are on the left

side of the tray.

Loading paper and specialty media 44

• Make sure the paper is below the maximum paper fill indicator.

Warning—Potential Damage: Overfilling the tray can cause paper jams.

6 For custom‑ or Universal‑size paper, adjust the paper guides to lightly touch the sides of the stack, and then lock

the length guide.

7 Insert the tray.

8 From the printer control panel, set the paper size and type in the Paper menu to match the paper loaded in the

tray.

Note: Set the correct paper size and type to avoid paper jams and print quality problems.

Loading paper and specialty media 45

Loading the 2100‑sheet tray

CAUTION—POTENTIAL INJURY: To reduce the risk of equipment instability, load each tray separately. Keep all

other trays closed until needed.

1 Pull out the tray.

2 Adjust the width and length guides.

Loading A5‑size paper

a Pull up and slide the width guide to the position for A5.

Loading paper and specialty media 46

b Squeeze and slide the length guide to the position for A5 until it clicks into place.

c Remove the A5 length guide from its holder.

d Insert the A5 length guide into its designated slot.

Note: Press the A5 length guide until it clicks into place.

Loading paper and specialty media 47

Loading A4‑, letter‑, legal‑, oficio‑, and folio‑size paper

a Pull up and slide the width guide to the correct position for the size of the paper being loaded.

L O

b If the A5 length guide is still attached to the length guide, then remove it from its place. If the A5 length guide

is not attached, then proceed to step d.

Loading paper and specialty media 48

c Put the A5 length guide in its holder.

d Squeeze the length guide and slide it to the correct position for the size of the paper being loaded until it clicks

into place.

Loading paper and specialty media 49

3 Flex the sheets back and forth to loosen them. Do not fold or crease the paper. Straighten the edges on a level

surface.

4 Load the paper stack with the printable side facedown.

Note: Make sure the paper is loaded properly.

• There are different ways for loading letterhead depending on whether an optional staple finisher is installed or

not.

Without an optional staple finisher With an optional staple finisher

ABC

One‑sided printing

ABC

Two‑sided printing

ABC

One‑sided printing

ABC

Two‑sided printing

Loading paper and specialty media 50

• Make sure the paper is below the maximum paper fill indicator.

Warning—Potential Damage: Overfilling the tray can cause paper jams.

5 Insert the tray.

Note: Press the paper stack down while inserting the tray.

Loading paper and specialty media 51

6 From the printer control panel, set the size and type in the Paper menu to match the paper loaded in the tray.

Note: Set the correct paper size and type to avoid paper jams and print quality problems.

Loading the multipurpose feeder

1 Pull down the multipurpose feeder door.

Note: Do not load or close the multipurpose feeder while a job is printing.

Loading paper and specialty media 52

2 Pull the multipurpose feeder extender.

Note: Guide the extender gently so that the multipurpose feeder is fully extended and open.

3 Slide the width guide to the correct position for the size of the paper being loaded.

Note: Use the paper size indicators on the bottom of the tray to help position the guides.

Loading paper and specialty media 53

4 Prepare the paper or specialty media for loading.

• Flex sheets of paper back and forth to loosen them. Do not fold or crease the paper. Straighten the edges on a

level surface.

• Hold transparencies by the edges. Straighten the edges on a level surface.

Note: Avoid touching the printable side of the transparencies. Be careful not to scratch them.

• Flex the stack of envelopes back and forth to loosen them. Straighten the edges on a level surface.

5 Load the paper or specialty media.

Note: Slide the stack gently into the multipurpose feeder until it comes to a stop.

• Load only one size and type of paper or specialty media at a time.

• Make sure the paper fits loosely in the multipurpose feeder, lies flat, and is not bent or wrinkled.

• There are different ways of loading letterhead depending on whether an optional staple finisher is installed or

not.

Without an optional staple finisher With an optional staple finisher

One‑sided printing

Two‑sided (duplex) printing Two‑sided (duplex) printing

Loading paper and specialty media 54

• Load envelopes with the flap side down and on the left of the multipurpose feeder.

Warning—Potential Damage: Never use envelopes with stamps, clasps, snaps, windows, coated linings, or self‑stick adhesives. These envelopes may severely damage the printer.

• Make sure the paper or specialty media is below the maximum paper fill indicator.

Warning—Potential Damage: Overfilling the feeder can cause paper jams.

6 For custom- or universal-size paper, adjust the width guides to lightly touch the sides of the stack.

7 From the printer control panel, set the paper size and type in the Paper menu to match the paper loaded in the

tray.

Note: Set the correct paper size and type to avoid paper jams and print quality problems.

Loading paper and specialty media 55

Linking and unlinking trays

1 Open a Web browser, and then type the printer IP address in the address field.

Notes:

• View the printer IP address on the printer control panel in the TCP/IP section under the Network/Ports

menu. The IP address appears as four sets of numbers separated by periods, such as 123.123.123.123.

• If you are using a proxy server, then temporarily disable it to load the Web page correctly.

2 Click Settings > Paper Menu.

3 Change the paper size and type settings for the trays you are linking.

• To link trays, make sure the paper size and type for the tray match that of the other tray.

• To unlink trays, make sure the paper size or type for the tray does not match that of the other tray.

4 Click Submit.

Note: You can also change the paper size and type settings using the printer control panel. For more information,

“Setting the paper size and type” on page 39.

see

Warning—Potential Damage: Paper loaded in the tray should match the paper type name assigned in the printer. The temperature of the fuser varies according to the specified paper type. Printing issues may occur if settings are not properly configured.

Creating a custom name for a paper type

Using the Embedded Web Server

Open a Web browser, and then type the printer IP address in the address field.

Notes:

• View the printer IP address in the TCP/IP section in the Network/Ports menu. The IP address appears as four

sets of numbers separated by periods, such as 123.123.123.123.

• If you are using a proxy server, then temporarily disable it to load the Web page correctly.

2 Click Settings > Paper Menu > Custom Names.

3 Select a custom name, and then type a new custom paper type name.

4 Click Submit.

5 Click Custom Types, and then verify if the new custom paper type name has replaced the custom name.

Using the printer control panel

From the printer control panel, navigate to:

> Settings > > Paper Menu > > Custom Names

2 Select a custom name, and then type a new custom paper type name.

Loading paper and specialty media 56

3 Press .

4 Press Custom Types, and then verify if the new custom paper type name has replaced the custom name.

Assigning a custom paper type

Using the Embedded Web Server

Open a Web browser, and then type the printer IP address in the address field.

Notes:

• View the printer IP address in the TCP/IP section in the Network/Ports menu. The IP address appears as four

sets of numbers separated by periods, such as 123.123.123.123.

• If you are using a proxy server, then temporarily disable it to load the Web page correctly.

2 Click Settings > Paper Menu > Custom Types.

3 Select a custom paper type name, and then select a paper type.

Note: Paper is the factory default paper type for all user‑defined custom names.

4 Click Submit.

Using the printer control panel

From the printer control panel, navigate to:

> Settings > > Paper Menu > > Custom Types

2 Select a custom paper type name, and then select a paper type.

Note: Paper is the factory default paper type for all user‑defined custom names.

3 Press .

Paper and specialty media guide 57

Paper and specialty media guide

Notes:

• Make sure the paper size, type, and weight are set correctly on the computer or on the printer control panel.

• Flex, fan, and straighten specialty media before loading them.

• The printer may print at a reduced speed to prevent damage to the fuser.

Using specialty media

Tips on using card stock

Card stock is heavy, single‑ply specialty media. Many of its variable characteristics, such as moisture content, thickness, and texture, can significantly affect print quality.

• From the printer control panel, set the paper size, type, texture, and weight in the Paper menu to match the card

stock loaded in the tray.

• Print samples on the card stock being considered for use before buying large quantities.

• Specify the paper texture and weight from the tray settings to match the paper loaded in the tray.

• Preprinting, perforation, and creasing may significantly affect the print quality and cause jams or other paper feed

problems.

• Before loading the card stock on the tray, flex and fan the card stock to loosen them. Straighten the edges on a

level surface.

Tips on using envelopes

• From the printer control panel, set the paper size, type, texture, and weight in the Paper menu to match the

envelopes loaded in the tray.

• Print samples on the envelopes being considered for use before buying large quantities.

• Use envelopes designed specifically for laser printers.

• For best performance, use envelopes made from 90‑g/m

• Use only new envelopes from undamaged packages.

• To optimize performance and minimize jams, do not use envelopes that: – Have excessive curl or twist. – Are stuck together or damaged in any way. – Have windows, holes, perforations, cutouts, or embossing. – Have metal clasps, string ties, or folding bars. – Have an interlocking design. – Have postage stamps attached. – Have any exposed adhesive when the flap is in the sealed or closed position. – Have bent corners. – Have rough, cockle, or laid finishes.

(24‑lb) paper or 25% cotton.

Paper and specialty media guide 58

• Adjust the width guides to fit the width of the envelopes.

• Before loading the envelopes on the tray, flex and fan the envelopes to loosen them. Straighten the edges on a

level surface.

Note: A combination of high humidity (over 60%) and high printing temperature may wrinkle or seal envelopes.

Tips on using labels

• From the printer control panel, set the paper size, type, texture, and weight in the Paper menu to match the labels

loaded in the tray.

• Print samples on labels being considered for use before buying large quantities.

• Use labels designed specifically for laser printers.

• Do not use labels with slick backing material.

• Do not use labels with exposed adhesive.

• Use full label sheets. Partial sheets may cause labels to peel off during printing, resulting in a jam. Partial sheets

also contaminate the printer and the cartridge with adhesive, and could void the printer and toner cartridge warranties.

• Before loading labels on the tray, flex and fan labels to loosen them. Straighten the edges on a level surface.

Note: Vinyl and polyester labels are supported only in the MS710 Series printer models.

Tips on using transparencies

• From the printer control panel, set the paper size, type, texture, and weight in the Paper menu to match the

transparencies loaded in the tray.

• Print a test page on the transparencies being considered for use before buying large quantities.

• Use transparencies designed specifically for laser printers.

• Avoid getting fingerprints on the transparencies to prevent print quality problems.

• Before loading transparencies, flex and fan the sheets to prevent them from sticking together.

• When printing on large volumes of transparencies, make sure to print by batches of only up to 20 with an interval

of at least three minutes between batches, to prevent the transparencies from sticking together in the bin. You can also remove transparencies from the bin by batches of 20.

Paper guidelines

Paper characteristics

The following paper characteristics affect print quality and reliability. Consider these factors before printing on them:

Weight

The printer trays and multipurpose feeder can automatically feed paper weights between 60–176 g/m2 (16–47‑lb) grain long paper. The 2100‑sheet tray can automatically feed paper weights up to 60–135 g/m

Paper lighter than 60 g/m

Note: Two‑sided printing is supported for 60–176 g/m

(16 lb) might not be stiff enough to feed properly, and may cause jams.

(16–47‑lb) paper.

(16–36‑lb) grain long paper.

Paper and specialty media guide 59

Curl

Curl is the tendency for paper to curl at its edges. Excessive curl can cause paper feeding problems. Curl can occur after the paper passes through the printer, where it is exposed to high temperatures. Storing paper unwrapped in hot, humid, cold, or dry conditions, even in the trays, can contribute to paper curling prior to printing and can cause feeding problems.

Smoothness

Paper smoothness directly affects print quality. If paper is too rough, toner cannot fuse to it properly. If paper is too smooth, it can cause paper feeding or print quality issues. Always use paper between 100 and 300 Sheffield points; smoothness between 150 and 250 Sheffield points produces the best print quality.

Moisture content

The amount of moisture in paper affects both print quality and the ability of the printer to feed the paper correctly. Leave paper in its original wrapper until it is time to use it. This limits the exposure of paper to moisture changes that can degrade its performance.

Store paper in its original wrapper in the same environment as the printer for 24 to 48 hours before printing. Extend the time several days if the storage or transportation environment is very different from the printer environment. Thick paper may also require a longer conditioning period.

Grain direction

Grain refers to the alignment of the paper fibers in a sheet of paper. Grain is either grain long, running the length of the paper, or grain short, running the width of the paper.

For 60–176 g/m

(16–47‑lb) paper, grain long paper is recommended.

Fiber content

Most high‑quality xerographic paper is made from 100% chemically treated pulped wood. This content provides the paper with a high degree of stability, resulting in fewer paper feeding problems and better print quality. Paper containing fibers such as cotton can negatively affect paper handling.

Selecting paper

Using the appropriate paper prevents jams and helps ensure trouble‑free printing.

To help avoid paper jams and poor print quality:

• Always use new, undamaged paper.

• Before loading paper, know the recommended printable side of the paper. This information is usually indicated on

the paper package.

• Do not use paper that has been cut or trimmed by hand.

• Do not mix paper sizes, types, or weights in the same tray; mixing results in jams.

• Do not use coated papers unless they are specifically designed for electrophotographic printing.

Selecting preprinted forms and letterhead

• Use grain long for 60–90‑g/m

• Use only forms and letterhead printed using an offset lithographic or engraved printing process.

(16–24‑lb) paper.

Paper and specialty media guide 60

• Avoid paper with rough or heavily textured surfaces.

• Use inks that are not affected by the resin in toner. Inks that are oxidation‑set or oil‑based generally meet these

requirements; latex inks might not.

• Print samples on preprinted forms and letterheads considered for use before buying large quantities. This

determines whether or not the ink in the preprinted form or letterhead will affect print quality.

• When in doubt, contact your paper supplier.

Using recycled paper and other office papers

As an environmentally conscientious company, we support the use of recycled paper produced specifically for use in laser (electrophotographic) printers.

While no blanket statement can be made that all recycled paper will feed well, we consistently test papers that represent recycled cut size copier papers available on the global market. This scientific testing is conducted with rigor and discipline. Many factors are taken into consideration both separately and as a whole, including the following:

• Amount of post-consumer waste (We test up to 100% post-consumer waste content.)

• Temperature and humidity conditions (Testing chambers simulate climates from all over the world.)

• Moisture content (Business papers should have low moisture: 4–5%.)

• Bending resistance and proper stiffness means optimum feeding through the printer.

• Thickness (impacts how much can be loaded into a tray)

• Surface roughness (measured in Sheffield units, impacts print clarity and how well toner fuses to the paper)

• Surface friction (determines how easily sheets can be separated)

• Grain and formation (impacts curling, which also influences the mechanics of how the paper behaves as it moves

through the printer)

• Brightness and texture (look and feel)

Recycled papers are better than ever; however, the amount of recycled content in a paper affects the degree of control over foreign matter. And while recycled papers are one good path to printing in an environmentally responsible manner, they are not perfect. The energy required to de-ink and deal with additives such as colorants and “glue” often generates more carbon emissions than does normal paper production. However, using recycled papers enables better resource management overall.

We concern ourselves with the responsible use of paper in general based on life cycle assessments of its products. To gain a better understanding of the impact of printers on the environment, the company commissioned a number of life cycle assessments and found that paper was identified as the primary contributor (up to 80%) of carbon emissions caused throughout the entire life of a device (from design to end-of-life). This is due to the energy-intensive manufacturing processes required to make paper.

Thus, we seek to educate customers and partners on minimizing the impact of paper. Using recycled paper is one way. Eliminating excessive and unnecessary paper consumption is another. We are well-equipped to help customers minimize printing and copying waste. In addition, the company encourages purchasing paper from suppliers who demonstrate their commitment to sustainable forestry practices.

We do not endorse specific suppliers, although a converter’s product list for special applications is maintained. However, the following paper choice guidelines will help alleviate the environmental impact of printing:

1 Minimize paper consumption.

2 Be selective about the origin of wood fiber. Buy from suppliers who carry certifications such as the Forestry

Stewardship Council (FSC) or The Program for the Endorsement of Forest Certification (PEFC). These certifications

Paper and specialty media guide 61

guarantee that the paper manufacturer uses wood pulp from forestry operators that employ environmentally and socially responsible forest management and restoration practices.

3 Choose the most appropriate paper for printing needs: normal 75 or 80 g/m

or recycled paper.

certified paper, lower weight paper,

Unacceptable paper examples

Test results indicate that the following paper types are at risk for use with laser printers:

• Chemically treated papers used to make copies without carbon paper, also known as carbonless papers

• Preprinted papers with chemicals that may contaminate the printer

• Preprinted papers that can be affected by the temperature in the printer fuser

• Preprinted papers that require a registration (the precise location on the page) greater than ± 2.3 mm (± 0.9 in.),

such as optical character recognition (OCR) forms. In some cases, registration can be adjusted with a software application to successfully print on these forms.)

• Coated papers (erasable bond), synthetic papers, thermal papers

• Rough-edged, rough or heavily textured surface papers or curled papers

• Recycled papers that fail EN12281:2002 (European testing)

• Paper weighing less than 60 g/m

• Multiple part forms or documents

(16 lb)

Storing paper

Use these paper storage guidelines to help avoid jams and uneven print quality:

• For best results, store paper where the temperature is 21°C (70°F) and the relative humidity is 40 percent. Most

label manufacturers recommend printing in a temperature range of 18–24°C (65–75°F) with relative humidity between 40 and 60 percent.

• Store paper in cartons, on a pallet or shelf, rather than on the floor.

• Store individual packages on a flat surface.

• Do not store anything on top of individual paper packages.

• Take paper out of the carton or wrapper only when you are ready to load it in the printer. The carton and wrapper

help keep the paper clean, dry, and flat.

Supported paper sizes, types, and weights

The following tables provide information on standard and optional paper sources and the sizes, types, and weights of paper they support.

Note: For an unlisted paper size, select the closest larger listed size.

Paper types and weights supported by the printer

The printer engine supports 60–176‑g/m2 (16–47‑lb) paper weights.

Paper type 550‑sheet tray 2100‑sheet tray Multipurpose feeder Duplex

Paper

Paper and specialty media guide 62

Paper type 550‑sheet tray 2100‑sheet tray Multipurpose feeder Duplex

Card stock

Plain Envelope X X

Rough Envelope

Paper and Vinyl Labels

Pharmacy labels

X X

Transparencies X X

Paper sizes supported by the printer

Note: When printing on paper less than 210 mm (8.3 in.) wide, the printer may print at a reduced speed after a

period of time to ensure the best print performance.

Paper size

A4 210 x 297 mm

A5 148 x 210 mm

Dimensions Standard or

optional 550‑sheet tray

(8.3 x 11.7 in.)

(5.8 x 8.3 in.)

Optional 2100‑sheet tray

Multipurpose feeder

Duplex

A6 105 x 148 mm

(4.1 x 5.8 in.)

JIS B5 182 x 257 mm

(7.2 x 10.1 in.)

Letter 216 x 279 mm

(8.5 x 11 in.)

Legal 216 x 356 mm

(8.5 x 14 in.)

Executive 184 x 267 mm

(7.3 x 10.5 in.)

Oficio 216 x 340 mm

(8.5 x 13.4 in.)

Folio 216 x 330 mm

(8.5 x 13 in.)

Statement 140 x 216 mm

(5.5 x 8.5 in.)

If your preferred default paper size cannot be set in the printer control panel, then you may select common paper sizes

that correspond to the position of the length guide in the tray from the Paper Size/Type menu. If the paper size is not available, then select Universal or turn off tray size sensing. For more information, contact technical support.

Paper is supported in long‑edge orientation.

Paper and specialty media guide 63

Paper size

Dimensions Standard or

Universal 105 x 148 mm to

216 x 356 mm (4.13 x 5.83 in. to

8.5 x 14 in.)

70 x 127 mm to 216 x 356 mm (2.76 x 5 to

8.5 x 14 in.)

7 3/4 Envelope (Monarch)

98 x 191 mm (3.9 x 7.5 in.)

9 Envelope 98 x 225 mm

(3.9 x 8.9 in.)

10 Envelope 105 x 241 mm

(4.1 x 9.5 in.)

DL Envelope 110 x 220 mm

(4.3 x 8.7 in.)

C5 Envelope 162 x 229 mm

(6.38 x 9.01 in.)

optional 550‑sheet tray

XX X

Optional 2100‑sheet tray

X X

Multipurpose feeder

Duplex

B5 Envelope 176 x 250 mm

X X

(6.93 x 9.84 in.)

Other Envelope 98 x 162 mm

X X

(3.9 x 6.4 in.) to 176 x 250 mm (6.9 x 9.8 in.)

If your preferred default paper size cannot be set in the printer control panel, then you may select common paper sizes

Paper is supported in long‑edge orientation.

Paper sizes, types, and weights supported by the output options

Supported paper sizes

Paper size 4‑bin mailbox High‑capacity output

expander

The finisher staples the paper if it is loaded long edge first.

The finisher stacks the paper but does not staple or punch holes in it.

The finisher stacks and staples the paper but does not punch holes in it.

The finisher staples the paper if its width is from 210 mm (8.27 in.) to 217 mm (8.54 in.).

Staple finisher Staple, hole punch

finisher

Paper and specialty media guide 64

Paper size 4‑bin mailbox High‑capacity output

Staple finisher Staple, hole punch

expander

JIS B5

Executive

1 1,3

2 2

Letter

Legal

Folio

Oficio

Statement

Universal

Envelopes

The finisher staples the paper if it is loaded long edge first.

The finisher stacks the paper but does not staple or punch holes in it.

The finisher stacks and staples the paper but does not punch holes in it.

The finisher staples the paper if its width is from 210 mm (8.27 in.) to 217 mm (8.54 in.).

2 2

4 3,4

finisher

Supported paper types and weights

Paper type Paper weight 4‑bin mailbox High‑capacity

output expander

Plain Paper

90–176 g/m

(24–47 lb)

60–90 g/m

(16–24 lb)

Card Stock

163 g/m

(90 Ib)

199 g/m

(110 Ib)

Transparency

146 g/m

(39 Ib)

The finisher stacks the paper but does not staple or punch holes in it.

Print on transparencies by batches of only up to 20 to prevent them from sticking together. For more information, see

“Tips on using transparencies” on page 58.

Staple finisher Staple, hole punch

finisher

Paper and specialty media guide 65

Paper type Paper weight 4‑bin mailbox High‑capacity

output expander

Recycled

90–176 g/m

Staple finisher Staple, hole punch

finisher

(24–47 lb)

60–90 g/m

(16–24 lb)

Paper labels

180 g/m

(48 Ib)

Dual web and Integrated

Bond

180 g/m

(48 Ib)

90–176 g/m

(24–47 lb)

60–90 g/m

(16–24 lb)

Envelope

105 g/m

(28 Ib)

Letterhead

90–176 g/m

(24–47 lb)

60–90 g/m

(16–24 lb)

Preprinted

90–176 g/m

(24–47 lb)

60–90 g/m

(16–24 lb)

Colored Paper

90–176 g/m

(24–47 lb)

60–90 g/m

(16–24 lb)

Light paper

90–176 g/m

(24–47 lb)

60–90 g/m

(16–24 lb)

The finisher stacks the paper but does not staple or punch holes in it.

Print on transparencies by batches of only up to 20 to prevent them from sticking together. For more information, see

“Tips on using transparencies” on page 58.

Paper and specialty media guide 66

Paper type Paper weight 4‑bin mailbox High‑capacity

output expander

Heavy paper

90–176 g/m

Staple finisher Staple, hole punch

finisher

(24–47 lb)

60–90 g/m

(16–24 lb)

Rough/cotton

90–176 g/m

(24–47 lb)

60–90 g/m

(16–24 lb)

Custom type [x]

90–176 g/m

(24–47 lb)

60–90 g/m

(16–24 lb)

The finisher stacks the paper but does not staple or punch holes in it.

Print on transparencies by batches of only up to 20 to prevent them from sticking together. For more information, see

“Tips on using transparencies” on page 58.

Printing 67

Printing

Printing a document

1 From the Paper menu on the printer control panel, set the paper type and size to match the paper loaded.

2 Send the print job:

For Windows users

With a document open, click File > Print.

b Click Properties, Preferences, Options, or Setup.

c Adjust the settings, if necessary.

d Click OK > Print.

For Macintosh users

Customize the settings in the Page Setup dialog if necessary:

1 With a document open, choose File > Page Setup. 2 Choose a paper size or create a custom size to match the paper loaded. 3 Click OK.

b Customize the settings in the Page Setup dialog if necessary:

1 With a document open, choose File > Print.

If necessary, click the disclosure triangle to see more options.

2 From the Print dialog and pop‑up menus adjust the settings if necessary.

Note: To print on a specific paper type, adjust the paper type setting to match the paper loaded, or

select the appropriate tray or feeder.

3 Click Print.

Adjusting toner darkness

Using the Embedded Web Server

Open a Web browser, and then type the IP address of the printer in the address field.

Notes:

• View the printer IP address in the TCP/IP section in the Network/Ports menu. The IP address appears as four

sets of numbers separated by periods, such as 123.123.123.123.

• If you are using a proxy server, then temporarily disable it to load the Web page correctly.

2 Click Settings > Print Settings > Quality Menu > Toner Darkness.

3 Adjust the toner darkness, and then click Submit.

Printing 68

Using the printer control panel

From the printer control panel, navigate to:

> Settings > > Print Settings > > Quality Menu > > Toner Darkness

2 Adjust the toner darkness, and then press .

Printing from a flash drive

Notes:

• Before printing an encrypted PDF file, you will be prompted to enter the file password from the printer control

panel.

• You cannot print files for which you do not have printing permissions.

1 Insert a flash drive into the USB port.

Notes:

• A flash drive icon appears on the printer control panel and in the held jobs icon when a flash drive is

installed.

• If you insert the flash drive when the printer requires attention, such as when a jam has occurred, then the

printer ignores the flash drive.

• If you insert the flash drive while the printer is processing other print jobs, then Busy appears. After these

print jobs are processed, you may need to view the held jobs list to print documents from the flash drive.

Warning—Potential Damage: Do not touch the printer or the flash drive in the area shown while actively printing, reading, or writing from the memory device. Loss of data can occur.

Printing 69

2 From the printer control panel, select the document you want to print.

3 Press the left or right arrow button to specify the number of copies for printing, and then press .

Notes:

• Do not remove the flash drive from the USB port until the document has finished printing.

• If you leave the flash drive in the printer after leaving the initial USB menu screen, then access held jobs

from the printer control panel to print files from the flash drive.

Supported flash drives and file types

Notes:

• High‑speed USB flash drives must support the full‑speed standard. Low-speed USB devices are not supported.

• USB flash drives must support the File Allocation Table (FAT) system. Devices formatted with New Technology

File System (NTFS) or any other file system are not supported.

Recommended flash drives File type

Many flash drives are tested and approved for use with the printer. For more information, visit

www.dell.com/support/printers.

Documents:

• .pdf

• .xps

Images:

• .dcx

• .gif

• .jpeg or .jpg

• .bmp

• .pcx

• .tiff or .tif

• .png

• .fls

Printing 70

Printing from a mobile device

Printing from a mobile device using AirPrint

AirPrintTM is a mobile printing application that allows you to print directly from your iPad® (all models), iPhone® (3GS or later), or iPod touch® (3rd generation or later) to your AirPrint‑enabled printer. AirPrint‑enabled printers work with these mobile devices that run the latest version of iOS.

Note: Make sure the printer and the mobile device share the same wireless network. For information on configuring the wireless settings of your mobile device, see the documentation that came with the device.

1 From the home screen of your mobile device, launch the application.

Note: You can print any content from these Apple applications: iBook, Mail, Photos, Safari, and some select App

Store applications.

2 Select the item to print, and then tap .

3 Tap Print, and then choose your printer.

4 Set the print options you want, and then tap Print.

Printing from a mobile device using Dell Mobile Print

You can print directly from an Android mobile device (OS 2.1 or later) to your printer using Dell Mobile Print.

Notes:

• Make sure the printer and the mobile device share the same wireless network.

• For information on configuring the wireless settings, see the documentation that came with your mobile device.

1 From Google Play, download the Dell Mobile Print application.

2 From the home screen of your mobile device, tap .

3 Select the item to print.

You can choose from the list of supported applications (such as Calendar, Contacts, Gallery, Google Docs, GMail, Internet, Messaging, Word Documents, Excel Documents, PowerPoint Documents, and PDF Documents).

4 From the print preview dialog, set the print and printer options if necessary.

Note: If your printer does not appear in the list, then check the network settings of both your printer and your

mobile device to make sure that both share the same wireless network.

5 Tap Print.

Printing 71

Printing confidential and other held jobs

Storing print jobs in the printer

1 From the printer control panel, navigate to:

> Settings > > Security > > Confidential Print > select the print job type

Print job type Description

Max Invalid PIN Limits the number of times an invalid PIN can be entered.

Note: When the limit is reached, the print jobs for that user name and PIN are deleted.

Confidential Job Expiration Lets you hold print jobs in the computer until you enter the PIN from the printer

control panel.

Note: The PIN is set from the computer. It must be four digits, using the numbers 0–9.

Repeat Job Expiration Lets you print and store print jobs in the printer memory for reprinting.

Verify Job Expiration Lets you print one copy of a print job while the printer holds the remaining

copies. It allows you to examine if the first copy is satisfactory. The print job is automatically deleted from the printer memory once all copies are printed.

Reserve Job Expiration Lets you store print jobs for printing at a later time. The print jobs are held until

deleted from the Held Jobs menu.

Notes:

• Confidential, Verify, Reserve, and Repeat print jobs may be deleted if the printer requires extra memory to

process additional held jobs.

• You can set the printer to store print jobs in the printer memory until you start the print job from the printer

control panel.

• All print jobs that can be initiated by the user at the printer are called held jobs.

2 Press .

Printing confidential and other held jobs

Note: Confidential and Verify print jobs are automatically deleted from memory after printing. Repeat and Reserve

jobs are held in the printer until you choose to delete them.

For Windows users

With a document open, click File > Print.

2 Click Properties, Preferences, Options, or Setup.

3 Click Print and Hold.

4 Select the print job type (Confidential, Repeat, Reserve, or Verify), and then assign a user name. For a confidential

print job, also enter a four‑digit PIN.

5 Click OK or Print.

Printing 72

6 From the printer control panel, release the print job.

• For confidential print jobs, navigate to:

Held jobs > select your user name > Confidential Jobs > enter the PIN > select the print job > specify the number of copies > Print

• For other print jobs, navigate to:

Held jobs > select your user name > select the print job > specify the number of copies > Print

For Macintosh users

With a document open, choose File > Print.

If necessary, click the disclosure triangle to see more options.

2 From the print options or Copies & Pages pop‑up menu, choose Job Routing.

3 Select the print job type (Confidential, Repeat, Reserve, or Verify), and then assign a user name. For a confidential

print job, also enter a four‑digit PIN.

4 Click OK or Print.

5 From the printer control panel, release the print job:

• For confidential print jobs, navigate to:

Held jobs > select your user name > Confidential Jobs > enter the PIN > select the print job > specify the number of copies > Print

• For other print jobs, navigate to:

Held jobs > select your user name > select the print job > specify the number of copies > Print

Printing information pages

For more information on printing information pages, see “Printing a menu settings page” on page 38 and “Printing a

network setup page” on page 38.

Printing a font sample list

1 From the printer control panel, navigate to:

> Settings > > Reports > > Print Fonts

2 Press the up or down arrow button to select the font setting.

3 Press .

Note: The PPDS fonts appear only when the PPDS data stream is activated.

Printing a directory list

From the printer control panel, navigate to:

> Settings > Reports > > Print Directory >

Note: The Print Directory menu item appears only when an optional flash memory or printer hard disk is installed.

Printing 73

Canceling a print job

Canceling a print job from the printer control panel

1 From the printer control panel, touch Cancel Job or press on the keypad.

2 Touch the print job you want to cancel, and then touch Delete Selected Jobs.

Note: If you press

on the keypad, then touch Resume to return to the home screen.

Canceling a print job from the computer

For Windows users

1 Open the printers folder, and then select your printer.

2 From the print queue, select the print job you want to cancel, and then delete it.

For Macintosh users

1 From System Preferences in the Apple menu, navigate to your printer.

2 From the print queue, select the print job you want to cancel, and then delete it.

Understanding the printer menus 74

Understanding the printer menus

Menus list

Paper Menu Reports Network/Ports

Default Source

Paper Size/Type

Configure MP

Substitute Size

Paper Texture

Paper Weight

Paper Loading

Custom Types

Custom Names

Custom Bin Names

Menu Settings Page

Device Statistics

Stapler Test

Network Setup Page

Profiles List

Print Fonts

Print Directory

Asset Report

Active NIC

Standard Network

Standard USB

Parallel [x]

Serial [x]

SMTP Setup

Universal Setup

Bin Setup

Security Settings Help

Edit Security Setups

Miscellaneous Security Settings

Confidential Print

Erase Temporary Data Files

Security Audit Log

Set Date and Time

Depending on the printer setup, this menu item appears as Network Setup Page or Network [x] Setup Page.

Depending on the printer setup, this menu item appears as Standard Network or Network [x].

This menu appears only in touch‑screen printer models.

This menu appears only in select touch‑screen printer models.

General Settings

Flash Drive Menu

Print Settings

Print All Guides

Print Quality

Printing Guide

Print Defects Guide

Information Guide

Supplies Guide

Understanding the printer menus 75

Paper menu

Default Source menu

Use To

Default Source

Tray [x] Multipurpose Feeder Manual Paper Manual Envelope

Set a default paper source for all print jobs.

Notes:

Paper Size/Type menu

Use To

Tray [x] Size

A4 A5 A6 JIS‑B5 Letter Legal Executive Oficio (Mexico) Folio Statement Universal 7 3/4 Envelope 9 Envelope 10 Envelope DL Envelope C5 Envelope B5 Envelope Other Envelope

• Tray 1 (standard tray) is the factory default setting.

• From the Paper menu, set Configure MP to "Cassette" for Multipurpose

Feeder to appear as a menu setting.

• If two trays contain paper of the same size and type, and the trays have

the same settings, then the trays are automatically linked. When one tray is empty, the print job continues using the linked tray.

Specify the paper size loaded in each tray.

Notes:

• Letter is the U.S. factory default setting. A4 is the international factory

default setting.

• If two trays contain paper of the same size and type, and the trays have

the same settings, then the trays are automatically linked. The multipurpose feeder may also be linked. When one tray is empty, the print job continues using the linked tray.

• The A6 paper size is supported only in Tray 1 and in the multipurpose

feeder.

Note: Only installed trays and feeders are listed in this menu.

Understanding the printer menus 76

Use To

Tray [x] Type

Plain Paper Card Stock Transparency Recycled Labels Bond Envelope Rough Envelope Letterhead Preprinted Colored Paper Light Paper Heavy Paper Rough/Cotton Custom Type [x]

MP Feeder Size

A4 A5 A6 JIS B5 Letter Legal Executive Oficio (Mexico) Folio Statement Universal 7 3/4 Envelope 9 Envelope 10 Envelope DL Envelope C5 Envelope B5 Envelope Other Envelope

Specify the paper type loaded in each tray.

Notes:

• Plain Paper is the factory default setting for Tray 1. Custom Type [x] is

the factory default setting for all other trays.

• If available, a user‑defined name will appear instead of Custom Type [x].

• Use this menu to configure automatic tray linking.

Specify the paper size loaded in the multipurpose feeder.

Notes:

• Letter is the U.S. factory default setting. A4 is the international factory

default setting.

• From the Paper menu, set Configure MP to “Cassette” for MP Feeder

Size to appear as a menu.

• The multipurpose feeder does not automatically detect paper size.

Make sure to set the paper size value.

Note: Only installed trays and feeders are listed in this menu.

Understanding the printer menus 77

Use To

MP Feeder Type

Plain Paper Card Stock Transparency Recycled Labels Bond Envelope Rough Envelope Letterhead Preprinted Colored Paper Light Paper Heavy Paper Rough/Cotton Custom Type [x]

Manual Paper Size

A4 A5 A6 JIS B5 Letter Legal Executive Oficio (Mexico) Folio Statement Universal

Specify the paper type loaded in the multipurpose feeder.

Notes:

• Plain Paper is the factory default setting.

• From the Paper menu, set Configure to “Cassette” for MP Feeder Type

to appear as a menu.

Specify the paper size being manually loaded.

Note: Letter is the U.S. factory default setting. A4 is the international factory default setting.

Manual Paper Type

Plain Paper Card Stock Transparency Recycled Labels Bond Letterhead Preprinted Colored Paper Light Paper Heavy Paper Rough/Cotton Custom Type [x]

Note: Only installed trays and feeders are listed in this menu.

Specify the paper type being manually loaded.

Notes:

• Plain Paper is the factory default setting.

• From the Paper menu, set Configure MP to “Manual” for Manual Paper

Type to appear as a menu.

Understanding the printer menus 78

Use To

Manual Envelope Size

7 3/4 Envelope 9 Envelope 10 Envelope DL Envelope C5 Envelope B5 Envelope Other Envelope

Manual Envelope Type

Envelope Rough Envelope Custom Type [x]

Note: Only installed trays and feeders are listed in this menu.

Specify the envelope size being manually loaded.

Note: 10 Envelope is the U.S. factory default setting. DL Envelope is the international factory default setting.

Specify the envelope type being manually loaded.

Note: Envelope is the factory default setting.

Configure MP menu

Use To

Configure MP

Cassette Manual First

Determine when the printer selects paper from the multipurpose feeder.

Notes:

• Cassette is the factory default setting. Cassette configures the

multipurpose feeder as the automatic paper source.

• Manual sets the multipurpose feeder only for manual‑feed print jobs.

• First configures the multipurpose feeder as the primary paper source.

Substitute Size menu

Use To

Substitute Size

Off Statement/A5 Letter/A4 All Listed

Substitute a specified paper size if the requested paper size is not available.

Notes:

• All Listed is the factory default setting. All available substitutions are

allowed.

• Off indicates that no size substitutions are allowed.

• Setting a size substitution lets the print job continue without Change

Paper appearing.

Understanding the printer menus 79

Paper Texture menu

Use To

Plain Texture

Smooth Normal Rough

Card Stock Texture

Smooth Normal Rough

Transparency Texture

Smooth Normal Rough

Recycled Texture

Smooth Normal Rough

Labels Texture

Smooth Normal Rough

Specify the relative texture of the plain paper loaded in a specific tray.

Note: Normal is the factory default setting.

Specify the relative texture of the card stock loaded in a specific tray.

Notes:

• Normal is the factory default setting.

• These options appear only if card stock is supported.

Specify the relative texture of the transparencies loaded in a specific tray.

Note: Normal is the factory default setting.

Specify the relative texture of the recycled paper loaded in a specific tray.

Note: Normal is the factory default setting.

Specify the relative texture of the labels loaded in a specific tray.

Note: Normal is the factory default setting.

Vinyl Labels Texture

Smooth Normal Rough

Bond Texture

Smooth Normal Rough

Envelope Texture

Smooth Normal Rough

Rough Envelope Texture

Rough

Letterhead Texture

Smooth Normal Rough

Specify the relative texture of the vinyl labels loaded in a specific tray.

Note: Normal is the factory default setting.

Specify the relative texture of the bond paper loaded in a specific tray.

Note: Rough is the factory default setting.

Specify the relative texture of the envelopes loaded in a specific tray.

Note: Normal is the factory default setting.

Specify the relative texture of the rough envelopes loaded in a specific tray.

Note: Rough is the factory default setting.

Specify the relative texture of the letterhead loaded in a specific tray.

Note: Normal is the factory default setting.

Understanding the printer menus 80

Use To

Preprinted Texture

Smooth Normal Rough

Colored Texture

Smooth Normal Rough

Light Texture

Smooth Normal Rough

Heavy Texture

Smooth Normal Rough

Rough/Cotton Texture

Rough

Custom [x] Texture

Smooth Normal Rough

Specify the relative texture of the preprinted paper loaded in a specific tray.

Note: Normal is the factory default setting.

Specify the relative texture of the colored paper loaded in a specific tray.

Note: Normal is the factory default setting.

Specify the relative texture of the light paper loaded in a specific tray.

Note: Normal is the factory default setting.

Specify the relative texture of the heavy paper loaded in a specific tray.

Note: Normal is the factory default setting.

Specify the relative texture of the rough or cotton paper loaded in a specific tray.

Note: Rough is the factory default setting.

Specify the relative texture of the custom paper loaded in a specific tray.

Note: Normal is the factory default setting.

Paper Weight menu

Use To

Plain Weight

Light Normal Heavy

Card Stock Weight

Light Normal Heavy

Transparency Weight

Light Normal Heavy

Recycled Weight

Light Normal Heavy

Specify the relative weight of the plain paper loaded.

Note: Normal is the factory default setting.

Specify the relative weight of the card stock loaded.

Note: Normal is the factory default setting.

Specify the relative weight of the transparencies loaded.

Note: Normal is the factory default setting.

Specify the relative weight of the recycled paper loaded.

Note: Normal is the factory default setting.

Understanding the printer menus 81

Use To

Labels Weight

Light Normal Heavy

Vinyl Labels Weight

Light Normal Heavy

Bond Weight

Light Normal Heavy

Envelope Weight

Light Normal Heavy

Rough Envelope Weight

Light Normal Heavy

Specify the relative weight of the labels loaded.

Note: Normal is the factory default setting.

Specify the relative weight of the vinyl labels loaded.

Note: Normal is the factory default setting.

Specify the relative weight of the bond paper loaded.

Note: Normal is the factory default setting.

Specify the relative weight of the envelope loaded.

Note: Normal is the factory default setting.

Specify the relative weight of the rough envelope loaded.

Note: Normal is the factory default setting.

Letterhead Weight

Light Normal Heavy

Preprinted Weight

Light Normal Heavy

Colored Weight

Light Normal Heavy

Light Weight

Light

Heavy Weight

Heavy

Rough/Cotton Weight

Light Normal Heavy

Specify the relative weight of the letterhead loaded.

Note: Normal is the factory default setting.

Specify the relative weight of the preprinted paper loaded.

Note: Normal is the factory default setting.

Specify the relative weight of the colored paper loaded.

Note: Normal is the factory default setting.

Specify that the weight of the paper loaded is light.

Specify that the weight of the paper loaded is heavy.

Specify the relative weight of the cotton or rough paper loaded.

Note: Normal is the factory default setting.

Understanding the printer menus 82

Use To

Custom [x] Weight

Light Normal Heavy

Specify the relative weight of the custom paper loaded.

Notes:

• Normal is the factory default setting.

• The options appear only when the custom type is supported.

Paper Loading menu

Use To

Card Stock Loading

Duplex Off

Recycled Loading

Duplex Off

Labels Loading

Duplex Off

Vinyl Labels Loading

Duplex Off

Determine and set two-sided printing for all print jobs with Card Stock as the paper type.

Determine and set two-sided printing for all print jobs with Recycled as the paper type.

Determine and set two-sided printing for all print jobs with Labels as the paper type.

Determine and set two-sided printing for all print jobs with Vinyl Labels as the paper type.

Bond Loading

Duplex Off

Letterhead Loading

Duplex Off

Preprinted Loading

Duplex Off

Colored Loading

Duplex Off

Light Loading

Duplex Off

Notes:

Determine and set two-sided printing for all print jobs with Bond as the paper type.

Determine and set two-sided printing for all pr int jobs with Letterhead as the paper type.

Determine and set two-sided printing for all print jobs with Preprinted as the paper type.

Determine and set two-sided printing for all print jobs with Colored as the paper type.

Determine and set two-sided printing for all print jobs with Light as the paper type.

• Off is the factory default setting for all Paper Loading menu selections.

• Duplex sets the printer default to two‑sided printing for every print job unless one‑sided printing is selected from

Print Properties or the print dialog, depending on your operating system.

Understanding the printer menus 83

Use To

Heavy Loading

Duplex Off

Rough/Cotton Loading

Duplex Off

Custom [x] Loading

Duplex Off

Notes:

Determine and set two-sided printing for all print jobs with Heavy as the paper type.

Determine and set two-sided printing for all print jobs with Rough or Cotton as the paper type.

Determine and set two-sided printing for all print jobs with Custom [x] as the paper type.

Note: Custom [x] Loading is available only when the custom type is supported.

• Off is the factory default setting for all Paper Loading menu selections.

• Duplex sets the printer default to two‑sided printing for every print job unless one‑sided printing is selected from

Print Properties or the print dialog, depending on your operating system.

Custom Types menu

Use To

Custom Type [x]

Paper Card Stock Transparency Rough/Cotton Labels Envelope

Associate a paper or specialty media type with a factory default custom type name or a user‑defined custom name created from the Embedded Web Server.

Notes:

• Paper is the factory default setting.

• The custom media type must be supported by the selected tray or multipurpose feeder to print

from that source.

Recycled

Paper Card Stock Transparency Rough/Cotton Labels Envelope

Specify a paper type when Recycled is selected in other menus.

Notes:

• Paper is the factory default setting.

• The custom media type must be supported by the selected tray or multipurpose feeder to print

from that source.

Universal Setup menu

Use To

Units of Measure

Inches Millimeters

Identify the units of measure.

Notes:

• Inches is the US factory default setting.

• Millimeters is the international factory default setting.

Understanding the printer menus 84

Use To

Portrait Width

3–8.5 inches 76–216 mm

Portrait Height

3–14.17 inches 76–360 mm

Feed Direction

Short Edge Long Edge

Set the portrait width.

Notes:

• If the width exceeds the maximum, then the printer uses the

maximum width allowed.

• 8.5 inches is the US factory default setting. You can increase the

width in 0.01‑inch increments.

• 216 mm is the international factory default setting. You can increase

the width in 1‑mm increments.

Set the portrait height.

Notes:

• If the height exceeds the maximum, then the printer uses the

maximum height allowed.

• 14 inches is the US factory default setting. You can increase the

height in 0.01‑inch increments.

• 356 mm is the international factory default setting. You can increase

the height in 1‑mm increments.

Specify the feed direction if the paper can be loaded in either direction.

Notes:

• Short Edge is the factory default setting.

• Long Edge appears only when the longest edge is shorter than the

maximum width supported in the tray.

Bin Setup menu

Use To

Output Bin

Standard Bin Bin [x]

Specify the default bin.

Notes:

• If multiple bins are assigned the same name, then the

name appears only once in the menu.

• Standard Bin is the factory default setting.

Understanding the printer menus 85

Use To

Configure Bins

Mailbox Link Mail Overflow Link Optional Type Assignment

Overflow Bin

Standard Bin Bin [x]

Specify configuration options for bins.

Notes:

• Mailbox is the factory default setting. This setting

treats each bin as a separate mailbox.

• Link configures all available bins as one large bin.

• Mail Overflow configures each bin as a separate

mailbox.

• Link Optional links all available bins except the

standard bin and only appears when at least two optional bins are installed.

• Type Assignment assigns each paper type to a bin or

linked bin set.

• Bins assigned the same name are automatically

linked unless Link Optional is selected.

Specify an alternative bin when a designated bin is full.

Notes:

• Standard Bin is the factory default setting.

• If multiple bins are assigned the same name, then the

name only appears once in the bin list.

• [x] can be any number between 1 and 12 if the

appropriate optional bins are installed.

Assign Type/Bin

Plain Paper Bin Card Stock Bin Transparency Bin Recycled Bin Labels Bin Vinyl Labels Bin Bond Bin Envelope Bin Rough Envelope Bin Letterhead Bin Preprinted Bin Colored Bin Light Paper Bin Heavy Paper Bin Rough/Cotton Bin Custom [x] Bin

Select a bin for each supported paper type.

For each type, select the following options:

Disabled Standard Bin Bin [x]

Notes:

• Disabled is the factory default setting.

• [x] can be any number between 1 and 12 if the

appropriate optional bins are installed.

• If multiple bins are assigned the same name, then the

name only appears once in the bin list.

Understanding the printer menus 86

Reports menu

Use To

Menu Settings Page Print a report containing information about the paper loaded in trays, installed

memory, total page count, alarms, timeouts, printer control panel language, TCP/IP address, status of supplies, status of the network connection, and other information.

Device Statistics Print a report containing printer statistics such as supply information and details

about printed pages.

Stapler Test Print a report that confirms that the staple finisher is functioning properly.

Note: This menu appears only if an optional staple finisher is installed.

Network Setup Page Print a report containing information about the network printer settings, such as

the TCP/IP address information.

Note: This menu item appears only in network printers or in printers connected to print servers.

Network [x] Setup Page Print a report containing information about the network printer settings, such as

the TCP/IP address information.

Notes:

• This menu item is available only when more than one network option is

installed.

• This menu item appears only in network printers or in printers connected

to print servers.

Profiles List Print a list of profiles stored in the printer.

Note: This menu item appears only when LDSS is enabled.

Print Fonts

PCL Fonts PostScript Fonts

Print Directory Print a list of all the resources stored in an optional flash memory card or printer

Print a report of all the fonts available for the printer language currently set in the printer.

Note: A separate list is available for PCL and PostScript emulations.

hard disk.

Notes:

• Job Buffer Size must be set to 100%.

• Make sure the optional flash memory or printer hard disk is installed

correctly and working properly.

• This menu item appears only when an optional flash drive or printer hard

disk is installed.

Asset Report Print a report containing printer asset information, such as serial number and

model name.

Understanding the printer menus 87

Network/Ports menu

Active NIC menu

Use To

Active NIC

Auto [list of available network cards]

Allow the printer to connect to a network.

Notes:

• Auto is the factory default setting.

• This menu item appears only if an optional network adapter is installed.

Standard Network or Network [x] menu

Note: Only active ports appear in this menu. All inactive ports are omitted.

Use To

PCL SmartSwitch

On Off

PS SmartSwitch

On Off

Set the printer to automatically switch to PCL emulation when a print job requires it, regardless of the default printer language.

Notes:

• On is the factory default setting.

• If PCL SmartSwitch is disabled, then the printer does not examine incoming

data and it uses the default printer language specified in the Setup menu.

Set the printer to automatically switch to PS emulation when a print job requires it, regardless of the default printer language.

Notes:

NPA Mode

Off Auto

• On is the factory default setting.

• If PS SmartSwitch is disabled, then the printer does not examine incoming

data and it uses the default printer language specified in the Setup menu.

Set the printer to perform the special processing required for bidirectional communication following the conventions defined by the NPA protocol.

Notes:

• Auto is the factory default setting.

• Changing this setting from the printer control panel, and then exiting the

menus causes the printer to restart. The menu selection is then updated.

Understanding the printer menus 88

Use To

Network Buffer

Auto 3KB to [maximum size allowed]

Job Buffering

Off On Auto

Set the size of the network input buffer.

Notes:

• Auto is the factory default setting.

• The value can be changed in 1KB increments.

• The maximum size allowed depends on the amount of memory in the printer,

the size of the other link buffers, and whether Resource Save is set to On or Off.

• To increase the maximum size range for the Network Buffer, disable or

reduce the size of the parallel, serial, and USB buffers.

• Changing this setting from the printer control panel and then exiting the

menus causes the printer to restart. The menu selection is then updated.

Temporarily store print jobs in the printer hard disk before printing. This menu only appears when a formatted disk is installed.

Notes:

• Off is the factory default setting.

• On buffers print jobs on the printer hard disk.

• Auto buffers print jobs only when the printer is busy processing data from

another input port.

• Changing this setting from the printer control panel, and then exiting the

menus causes the printer to restart. The menu selection is then updated.

Mac Binary PS

On Off Auto

Set the printer to process Macintosh binary PostScript print jobs.

Notes:

• Auto is the factory default setting.

• Off filters print jobs using the standard protocol.

• On processes raw binary PostScript print jobs.

Standard Network Setup OR Network [x] Setup

Reports Network Card TCP/IP IPv6 Wireless AppleTalk

Show and set the printer network settings.

Note: The Wireless menu appears only when the printer is connected to a wireless network.

Reports menu

To access the menu, navigate to either of the following:

• Network/Ports > Standard Network > Standard Network Setup > Reports

• Network/Ports > Network [x] > Network [x] Setup > Reports

Use To

Print Setup Page Print a report containing information about the network printer settings, such as the TCP/IP address.

Understanding the printer menus 89

Network Card menu

To access the menu, navigate to either of the following:

• Network/Ports > Standard Network > Standard Network Setup > Network Card

• Network/Ports > Network [x] > Network [x] Setup > Network Card

Use To

View Card Status

Connected Disconnected

View Card Speed View the speed of an active wireless network adapter.

Network Address

UAA LAA

Job Timeout

0, 10–225 seconds

View the connection status of the wireless network adapter.

View the network addresses.

Set the amount of time it takes for a network print job to be canceled.

Notes:

• “90 seconds” is the factory default setting.

• A setting value of 0 disables the timeout.

• If a value between 1 and 9 is selected, then Invalid appears on the

display, and the value is not saved.

Banner Page

Off On

Allow the printer to print a banner page.

Note: Off is the factory default setting.

TCP/IP menu

To access the menu, navigate to either of the following:

• Network/Ports > Standard Network > Standard Network Setup > TCP/IP

• Network/Ports > Network [x] > Network [x] Setup > TCP/IP

Note: This menu is available only in network printers or printers attached to print servers.

Use To

Set Hostname Set the current TCP/IP host name.

Note: This can be changed only from the Embedded Web Server.

IP Address View or change the current TCP/IP address.

Note: Manually setting the IP address sets the Enable DHCP and Enable Auto IP

settings to Off. It also sets Enable BOOTP and Enable RARP to Off on systems that support BOOTP and RARP.

Netmask View or change the current TCP/IP netmask.

Gateway View or change the current TCP/IP gateway.

Enable DHCP

On Off

Specify the DHCP address and parameter assignment.

Note: On is the factory default setting.

Understanding the printer menus 90

Use To

Enable RARP

On Off

Enable BOOTP

On Off

Enable AutoIP

Yes No

Enable FTP/TFTP

Yes No

Enable HTTP Server

Yes No

WINS Server Address View or change the current WINS server address.

Enable DDNS

Yes No

Specify the RARP address assignment setting.

Note: Off is the factory default setting.

Specify the BOOTP address assignment setting.

Note: On is the factory default setting.

Specify the Zero Configuration Networking setting.

Note: Yes is the factory default setting.

Enable the built-in FTP server, which lets you send files to the printer using File Transfer Protocol.

Note: Yes is the factory default setting.

Enable the built-in Web server (Embedded Web Server). When enabled, the printer can be monitored and managed remotely using a Web browser.

Note: Yes is the factory default setting.

View or change the current DDNS setting.

Note: Yes is the factory default setting.

Enable mDNS

Yes No

DNS Server Address View or change the current DNS server address.

Backup DNS Server Address View or change the backup DNS server addresses.

Backup DNS Server Address 2

Backup DNS Server Address 3

Enable HTTPS

Yes No

View or change the current mDNS setting.

Note: Yes is the factory default setting.

View or change the current HTTPS setting.

Note: Yes is the factory default setting.

IPv6 menu

To access the menu, navigate to either of the following:

• Network/Ports > Standard Network > Standard Network Setup > IPv6

• Network/Ports > Network [x] > Network [x] Setup > IPv6

Note: This menu is available only in network printers or printers that are attached to print servers.

Understanding the printer menus 91

Use To

Enable IPv6

On Off

Auto Configuration

On Off

View Hostname Set the host name.

View Address

View Router Address

Enable DHCPv6

On Off

Enable IPv6 in the printer.

Note: On is the factory default setting.

Specify whether or not the wireless network adapter accepts the automatic IPv6 address configuration entries provided by a router.

Note: On is the factory default setting.

Note: These settings can be changed only from the Embedded Web

Server.

Enable DHCPv6 in the printer.

Note: On is the factory default setting.

Wireless menu

Note: This menu is available only in printers connected to a wireless network or printer models that have a wireless

network adapter.

To access the menu, navigate to:

Network/Ports > Network [x] > Network [x] Setup > Wireless

Use To

Wi‑Fi Protected Setup

Start Push Button Method Start PIN Method

Enable/Disable WPS Auto‑detection

Enable Disable

Network Mode

BSS Type

Infrastructure Ad hoc

Compatibility

802.11b/g

802.11b/g/n

Establish a wireless network and enable network security.

Notes:

Automatically detect the connection method that an access point with WPS uses—Start Push Button Method or Start PIN Method.

Note: Disable is the factory default setting.

Specify the network mode.

Notes:

Specify the wireless standard for the wireless network.

Note: 802.11b/g/n is the factory default setting.

• Start Push Button Method connects the printer to a wireless

network when buttons on both the printer and the access point (wireless router) are pressed within a given period of time.

• Start PIN Method connects the printer to a wireless network when

a PIN on the printer is entered into the wireless settings of the access point.

• Infrastructure is the factory default setting. This lets the printer

access a network using an access point.

• Ad hoc configures wireless connection directly between the printer

and a computer.

Understanding the printer menus 92

Use To

Choose Network Select an available network for the printer to use.

View Signal Quality View the quality of the wireless connection.

View Security Mode View the encryption method for the wireless network.

AppleTalk menu

Note: This menu appears only in printer models that are connected to an Ethernet network or when an optional

wireless network adapter is installed.

To access the menu, navigate to either of the following:

• Network/Ports > Standard Network > Standard Network Setup > AppleTalk

• Network/Ports > Network [x] > Network [x] Setup > AppleTalk

Use To

Activate

Yes No

View Name Show the assigned AppleTalk name.

View Address Show the assigned AppleTalk address.

Set Zone

[list of zones available on the network]

Enable or disable AppleTalk support.

Note: Yes is the factory default setting.

Note: The AppleTalk name can be changed only from the Embedded Web

Server.

Note: The AppleTalk address can be changed only from the Embedded Web Server.

Provide a list of AppleTalk zones available on the network.

Note: The default zone for the network is the factory default setting.

Standard USB menu

Use To

PCL SmartSwitch

On Off

Set the printer to automatically switch to PCL emulation when a print job received through a USB port requires it, regardless of the default printer language.

Notes:

• On is the factory default setting.

• When set to Off, the printer does not examine incoming data. The printer uses

PostScript emulation if the PS SmartSwitch is set to On. It uses the default printer language specified in the Setup menu if the PS SmartSwitch is set to Off.

Understanding the printer menus 93

Use To

PS SmartSwitch

On Off

NPA Mode

On Off Auto

USB Buffer

Disabled Auto 3K to [maximum size allowed]

Set the printer to automatically switch to PS emulation when a print job received through a USB port requires it, regardless of the default printer language.

Notes:

• On is the factory default setting.

• When set to Off, the printer does not examine incoming data. The printer uses

PCL emulation if the PCL SmartSwitch is set to On. It uses the default printer language specified in the Setup menu if the PCL SmartSwitch is set to Off.

Set the printer to perform the special processing required for bidirectional communication following the conventions defined by the NPA protocol.

Notes:

• Auto is the factory default setting. Auto sets the printer to examine data,

determine the format, and then process it appropriately.

• The printer automatically restarts when changing the setting from the printer

control panel. The menu selection is then updated.

Set the size of the USB input buffer.

Notes:

• Auto is the factory default setting.

• Disabled turns off job buffering. Any jobs already buffered on the printer hard

disk are printed before normal processing resumes.

• The USB buffer size value can be changed in 1-K increments.

• The maximum size allowed depends on the amount of memory in the printer,

the size of the other link buffers, and whether Resource Save is set to On or Off.

• To increase the maximum size range for the USB Buffer, disable or reduce the

size of the parallel, serial, and network buffers.

• The printer automatically restarts when the setting is changed from the printer

control panel. The menu selection is then updated.

Job Buffering

Off On Auto

Mac Binary PS

On Off Auto

Temporarily store print jobs in the printer hard disk before printing.

Notes:

• Off is the factory default setting.

• On buffers jobs on the printer hard disk.

• Auto buffers print jobs only if the printer is busy processing data from another

input port.

• Changing this setting from the printer control panel and then exiting the

menus causes the printer to restart. The menu selection is then updated.

Set the printer to process Macintosh binary PostScript print jobs.

Notes:

• Auto is the factory default setting.

• On processes raw binary PostScript print jobs.

• Off filters print jobs using the standard protocol.

Understanding the printer menus 94

Use To

ENA Address

yyy.yyy.yyy.yyy

ENA Netmask

yyy.yyy.yyy.yyy

ENA Gateway

yyy.yyy.yyy.yyy

Set the network address information for an external print server.

Note: This menu is available only when the printer is attached to an external print server through the USB port.

Set the netmask information for an external print server.

Note: This menu is available only when the printer is attached to an external print server through the USB port.

Set the gateway information for an external print server.

Note: This menu is available only when the printer is attached to an external print server through the USB port.

Parallel [x] menu

Note: This menu appears only when an optional parallel card is installed.

Use To

PCL SmartSwitch

On Off

Set the printer to automatically switch to PCL emulation when a print job received through a serial port requires it, regardless of the default printer language.

Notes:

• On is the factory default setting.

• When set to Off, the printer does not examine incoming data. The printer uses

PostScript emulation if PS SmartSwitch is set to On. It uses the default printer language specified in the Setup menu if PS SmartSwitch is set to Off.

PS SmartSwitch

On Off

NPA Mode

On Off Auto

Set the printer to automatically switch to PS emulation when a print job received through a serial port requires it, regardless of the default printer language.

Notes:

• On is the factory default setting.

• When set to Off, the printer does not examine incoming data. The printer uses

PCL emulation if PCL SmartSwitch is set to On. It uses the default printer language specified in the Setup menu if PCL SmartSwitch is set to Off.

Set the printer to perform the special processing required for bidirectional communication following the conventions defined by the NPA protocol.

Notes:

• Auto is the factory default setting.

• Changing this setting from the printer control panel and then exiting the

menus causes the printer to restart. The menu selection is then updated.

Understanding the printer menus 95

Use To

Parallel Buffer

Disabled Auto 3K to [maximum size allowed]

Job Buffering

Off On Auto

Set the size of the parallel input buffer.

Notes:

• Auto is the factory default setting.

• Disabled turns off job buffering. Any print jobs already buffered on the printer

hard disk are printed before normal processing resumes.

• The parallel buffer size setting can be changed in 1‑KB increments.

• The maximum size allowed depends on the amount of memory in the printer,

the size of the other link buffers, and whether Resource Save is set to On or Off.

• To increase the maximum size range for the Parallel Buffer, disable or reduce

the size of the USB, serial, and network buffers.

• Changing this setting from the printer control panel and then exiting the

menus causes the printer to restart. The menu selection is then updated.

Temporarily store print jobs on the printer hard disk before printing.

Notes:

• Off is the factory default setting.

• On buffers print jobs on the printer hard disk.

• Auto buffers print jobs only if the printer is busy processing data from another

input port.

• Changing this setting from the printer control panel and then exiting the

menus causes the printer to restart. The menu selection is then updated.

Advanced Status

On Off

Protocol

Standard Fastbytes

Honor Init

On Off

Parallel Mode 2

On Off

Enable bidirectional communication through the parallel port.

Notes:

• On is the factory default setting.

• Off disables parallel port negotiation.

Specify the parallel port protocol.

Notes:

• Fastbytes is the factory default setting. It provides compatibility with most

existing parallel ports and is the recommended setting.

• Standard tries to resolve parallel port communication problems.

Determine if the printer honors printer hardware initialization requests from the computer.

Notes:

• Off is the factory default setting.

• The computer requests initialization by activating the Init signal from the

parallel port. Many personal computers activate the Init signal each time the computer is turned on.

Determine if the parallel port data is sampled on the leading or trailing edge of a strobe.

Note: On is the factory default setting.

Understanding the printer menus 96

Use To

Mac Binary PS

On Off Auto

Set the printer to process Macintosh binary PostScript print jobs.

Notes:

• Auto is the factory default setting.

• Off filters print jobs using the standard protocol.

• On processes raw binary PostScript print jobs.

ENA Address

yyy.yyy.yyy.yyy

ENA Netmask

yyy.yyy.yyy.yyy

ENA Gateway

yyy.yyy.yyy.yyy

Set the network address information for an external print server.

Note: This menu item is available only if the printer is attached to an external print server through the USB port.

Set the netmask information for an external print server.

Note: This menu item is available only if the printer is attached to an external print server through the USB port.

Set the gateway information for an external print server.

Note: This menu item is available only if the printer is attached to an external print server through the USB port.

Serial [x] menu

Note: This menu appears only when an optional serial card is installed.

Use To

PCL SmartSwitch

On Off

PS SmartSwitch

On Off

Set the printer to automatically switch to PCL emulation when a print job received through a serial port requires it, regardless of the default printer language.

Notes:

Set the printer to automatically switch to PS emulation when a print job received through a serial port requires it, regardless of the default printer language.

Notes:

• On is the factory default setting.

• When set to Off, the printer does not examine incoming data. The printer uses

PostScript emulation if PS SmartSwitch is set to On. It uses the default printer language specified in the Setup menu if PS SmartSwitch is set to Off.

• On is the factory default setting.

• When set to Off, the printer does not examine incoming data. The printer uses

PCL emulation if PCL SmartSwitch is set to On. It uses the default printer language specified in the Setup menu if PCL SmartSwitch is set to Off.

Understanding the printer menus 97

Use To

NPA Mode

On Off Auto

Serial Buffer

Disabled Auto 3K to [maximum size allowed]

Set the printer to perform the special processing required for bidirectional communication following the conventions defined by the NPA protocol.

Notes:

• Auto is the factory default setting. Auto sets the printer to examine data,

determine the format, and then processes it appropriately.

• When set to On, the printer performs NPA processing. If the data is not in NPA

format, it is rejected as bad data.

• When set to Off, the printer does not perform NPA processing.

• Changing this setting from the printer control panel and then exiting the

menus causes the printer to restart. The menu selection is then updated.

Set the size of the serial input buffer.

Notes:

• Auto is the factory default setting.

• Disabled turns off job buffering. Any jobs already buffered on the disk are

printed before normal processing is resumed.

• The serial buffer size setting can be changed in 1‑KB increments.

• The maximum size allowed depends on the amount of memory in the printer,

the size of the other link buffers, and whether Resource Save is set to On or Off.

• To increase the maximum size range for the Serial Buffer, disable or reduce

the size of the parallel, serial, and network buffers.

• Changing this setting from the printer control panel and then exiting the

menus causes the printer to restart. The menu selection is then updated.

Job Buffering

Off On Auto

Protocol

DTR DTR/DSR XON/XOFF XON/XOFF/DTR XONXOFF/DTRDSR

Temporarily store print jobs on the printer hard disk before printing.

Notes:

• Off is the factory default setting. The printer does not buffer print jobs on the

printer hard disk.

• On buffers print jobs on the printer hard disk.

• Auto buffers print jobs only if the printer is busy processing data from another

input port.

• Changing this setting from the printer control panel and then exiting the

menus causes the printer to restart. The menu selection is then updated.

Select the hardware and software handshaking settings for the serial port.

Notes:

• DTR is the factory default setting.

• DTR/DSR is a hardware handshaking setting.

• XON/XOFF is a software handshaking setting.

• XON/XOFF/DTR and XON/XOFF/DTR/DSR are combined hardware and

software handshaking settings.

Understanding the printer menus 98

Use To

Robust XON

On Off

Baud

1200 2400 4800 9600 19200 38400 57600 115200 138200 172800 230400 345600

Data Bits

7 8

Determine whether the printer communicates availability to the computer.

Notes:

• Off is the factory default setting.

• This menu item applies only to the serial port if Serial Protocol is set to

XON/XOFF.

Specify the rate at which data can be received through the serial port.

Notes:

• 9600 is the factory default setting.

• 138200, 172800, 230400, and 345600 baud rates are only displayed in the

Standard Serial menu. These settings do not appear in the Serial Option 1, Serial Option 2, or Serial Option 3 menus.

Specify the number of data bits sent in each transmission frame.

Note: 8 is the factory default setting.

Parity

Even Odd None Ignore

Honor DSR

On Off

Set the parity for serial input and output data frames.

Note: None is the factory default setting.

Determine whether the printer uses the DSR Signal.

Notes:

• Off is the factory default setting.

• DSR is a handshaking signal used by most serial cables. The serial port uses

DSR to distinguish data sent by the computer from data created by electrical noise in the serial cable. The electrical noise can cause stray characters to print. Set this to On to prevent stray characters from printing.

SMTP Setup menu

Use To

Primary SMTP Gateway Specify SMTP server gateway and port information.

Primary SMTP Gateway Port

Secondary SMTP Gateway

Note: 25 is the default SMTP gateway port.

Secondary SMTP Gateway Port

Understanding the printer menus 99

Use To

SMTP Timeout

5–30

Reply Address Specify a reply address of up to 128 characters in the e-mail sent by the

Use SSL

Disabled Negotiate Required

Specify the amount of time in seconds before the server stops trying to send an e‑mail.

Note: 30 is the factory default setting.

printer.

Set the printer to use SSL for increased security when connecting to the SMTP server.

Notes:

• Disabled is the factory default setting.

• When the Negotiate setting is used, the SMTP server determines if

SSL will be used.

SMTP Server Authentication

No authentication required Login/Plain CRAM‑MD5 Digest‑MD5 NTLM Kerberos 5

Device‑Initiated E‑mail

None Use Device SMTP Credentials

Device Userid

Device Password

Kerberos 5 Realm

NTLM Domain

Specify the type of user authentication required for printing privileges.

Note: “No authentication required” is the factory default setting.

Specify what credentials will be used when communicating to the SMTP server. Some SMTP servers require credentials to send an e-mail.

Notes:

• None is the factory default setting for Device‑Initiated E‑mail and

User‑Initiated E‑mail.

• Device Userid and Device Password are used to log in to the SMTP

server when Use Device SMTP Credentials is selected.

Security menu

Miscellaneous Security Settings menu

Use To

Panel Login Timeout Remote Login Timeout

Limit the number and time frames of failed login attempts from the printer control panel before all users are locked out.

Notes:

• Panel Login Timeout specifies how long the printer remains idle on the printer

control panel before automatically logging the user off. Select from 1 to 900 seconds. 30 seconds is the factory default setting.

• Remote Login Timeout specifies how long a remote interface remains idle

before automatically logging the user off. Select from 1 to 120 seconds. 10 minutes is the factory default setting.

Understanding the printer menus 100

Confidential Print menu

Use To

Max Invalid PIN

Off 2–10

Confidential Job Expiration

Off 1 hour 4 hours 24 hours 1 week

Repeat Job Expiration

Off 1 hour 4 hours 24 hours 1 week

Verify Job Expiration

Off 1 hour 4 hours 24 hours 1 week

Limit the number of times an invalid PIN can be entered.

Notes:

• This menu appears only when a formatted, non-defective printer hard disk is installed.

• Once the limit is reached, the print jobs for that user name and PIN are deleted.

Limit the amount of time a confidential print job stays in the printer before it is deleted.

Notes:

• If the “Confidential Job Expiration” setting is changed while confidential print jobs

reside in the printer RAM or printer hard disk, then the expiration time for those print jobs does not change to the new default value.

• If the printer is turned off, then all confidential jobs held in the printer RAM are

deleted.

Set a time limit on how long the printer stores print jobs.

Set a time limit on how long the printer stores print jobs needing verification.

Reserve Job Expiration

Off 1 hour 4 hours 24 hours 1 week

Note: Off is the factory default setting.

Set a time limit on how long the printer stores print jobs for printing at a later time.

Erase Temporary Data Files menu

Erase Temporary Data Files deletes only print job data on the printer hard disk that are not currently in use by the file system. All permanent data on the printer hard disk are preserved, such as downloaded fonts, macros, and held jobs.

Note: This menu appears only when a formatted, working printer hard disk is installed.

Use To

Wiping Mode

Auto

Specify the mode for erasing temporary data files.

Dell B5460dn User Guide

Specifications and Main Features

Frequently Asked Questions

User Manual

Contents

Safety information

Learning about the printer

Finding information about the printer

Selecting a location for the printer

Printer configurations

Using the printer control panel

Understanding the colors of the Sleep button and indicator lights

Additional printer setup

Installing internal options

Available internal options

Accessing the controller board

Installing a memory card

Installing an Internal Solutions Port

Installing an optional card

Installing a printer hard disk

Removing a printer hard disk

Installing hardware options

Order of installation

Installing optional trays

Attaching cables

Setting up the printer software

Installing the printer

Adding available options in the print driver

Networking

Preparing to set up the printer on an Ethernet network

Preparing to set up the printer on a wireless network

Connecting the printer using the Wireless Setup Wizard

Connecting the printer to a wireless network using the Embedded Web Server

Changing port settings after installing a new network ISP

Setting up serial printing

Verifying printer setup

Printing a menu settings page

Printing a network setup page

Loading paper and specialty media

Setting the paper size and type

Configuring Universal paper settings

Loading the multipurpose feeder

Linking and unlinking trays

Linking and unlinking trays

Creating a custom name for a paper type

Assigning a custom paper type

Paper and specialty media guide

Using specialty media

Tips on using card stock

Tips on using envelopes

Tips on using labels

Tips on using transparencies

Paper guidelines

Paper characteristics

Selecting paper

Selecting preprinted forms and letterhead

Using recycled paper and other office papers

Storing paper

Supported paper sizes, types, and weights

Paper types and weights supported by the printer

Paper sizes supported by the printer

Paper sizes, types, and weights supported by the output options

Printing

Printing a document

Printing a document

Adjusting toner darkness

Printing from a flash drive

Printing from a flash drive

Supported flash drives and file types

Printing from a mobile device

Printing from a mobile device using AirPrint

Printing from a mobile device using Dell Mobile Print

Printing confidential and other held jobs

Storing print jobs in the printer

Printing confidential and other held jobs

Printing information pages

Printing a font sample list

Printing a directory list

Canceling a print job

Canceling a print job from the printer control panel