Dell B3460dn User Guide

Dell B3460dn Laser Printer

User's Guide

March 2014 www.dell.com | dell.com/support/printers

Trademarks
Information in this document is subject to change without notice.
© 2014 Dell, Inc. All rights reserved.

Reproduction of this material in any manner whatsoever without the written permission of Dell Inc. is strictly forbidden.
Trademarks used in this text: Dell, the DELL logo, Inspiron, Dell Precision, Dimension, OptiPlex, Latitude, PowerEdge, PowerVault, PowerApp, and Dell OpenManage are tradema rks

of Dell Inc.; Intel, Pentium, and Celeron are registered trademarks of Intel Corporation; Microsoft and Windows are registered trademarks of Microsoft Corporation; AirPrint and
the AirPrint logo are trademarks of Apple, Inc.

Other trademarks and trade names may be used in this document to refer to the entities claiming the marks and names of their products. Dell Inc. disclaims any proprietary
interest in trademarks and trade names other than its own.

Contents 2

Contents

Safety information.......................................................................................6

Learning about the printer...........................................................................8

Finding information about the printer......................................................................................................8

Selecting a location for the printer............................................................................................................9

Printer configurations.............................................................................................................................10

Using the printer control panel...............................................................................................................11

Understanding the colors of the Sleep button and indicator lights........................................................12

Additional printer setup.............................................................................13

Installing internal options........................................................................................................................13

Installing hardware options.....................................................................................................................17

Attaching cables......................................................................................................................................19

Setting up the printer software...............................................................................................................20

Networking..............................................................................................................................................21

Verifying printer setup............................................................................................................................24

Loading paper and specialty media............................................................26

Setting the paper size and type...............................................................................................................26

Configuring Universal paper settings......................................................................................................26

Using the standard bin and paper stop...................................................................................................26

Loading trays...........................................................................................................................................27

Loading the multipurpose feeder............................................................................................................31

Linking and unlinking trays......................................................................................................................34

Linking and unlinking trays ...............................................................................................................................34

Creating a custom name for a paper type ........................................................................................................ 35

Assigning a custom paper type name ...............................................................................................................35

Assigning a custom paper type .........................................................................................................................36

Paper and specialty media guide................................................................37

Paper guidelines......................................................................................................................................37

Using specialty media..............................................................................................................................39

Supported paper sizes, types, and weights.............................................................................................41

Printing......................................................................................................45

Printing a document................................................................................................................................45

Contents 3

Printing a document .........................................................................................................................................45

Adjusting toner darkness ..................................................................................................................................45

Printing from a flash drive.......................................................................................................................46

Printing from a flash drive ................................................................................................................................ 46

Supported flash drives and file types................................................................................................................ 47

Printing from a mobile device.................................................................................................................48

Printing from a mobile device using AirPrint .................................................................................................... 48

Printing from a mobile device using Dell Mobile Print .....................................................................................48

Printing confidential and other held jobs................................................................................................49

Printing confidential and other held jobs .........................................................................................................49

Printing information pages......................................................................................................................50

Printing a font sample list ................................................................................................................................. 50

Printing a directory list...................................................................................................................................... 50

Canceling a print job................................................................................................................................50

Canceling a print job from the printer control panel........................................................................................50

Canceling a print job from the computer .........................................................................................................50

Understanding the printer menus..............................................................51

Menus list................................................................................................................................................51

Paper menu.............................................................................................................................................52

Reports menu..........................................................................................................................................60

Network/Ports menu...............................................................................................................................61

Security menu.........................................................................................................................................69

Settings menu..........................................................................................................................................71

Help menu...............................................................................................................................................84

Saving money and the environment...........................................................86

Saving paper and toner...........................................................................................................................86

Saving energy..........................................................................................................................................87

Recycling..................................................................................................................................................89

Securing the printer...................................................................................90

Using the security lock feature................................................................................................................90

Statement of Volatility............................................................................................................................90

Erasing volatile memory..........................................................................................................................91

Erasing non‑volatile memory..................................................................................................................91

Finding printer security information.......................................................................................................91

Contents 4

Maintaining the printer..............................................................................92

Cleaning the printer................................................................................................................................92

Checking the status of parts and supplies...............................................................................................92

Estimated number of remaining pages...................................................................................................93

Ordering supplies....................................................................................................................................93

Storing supplies.......................................................................................................................................93

Replacing supplies...................................................................................................................................94

Moving the printer..................................................................................................................................98

Managing the printer.................................................................................99

Managing printer messages....................................................................................................................99

Accessing Status Monitor Center............................................................................................................99

Checking the virtual display.....................................................................................................................99

Viewing reports.....................................................................................................................................100

Configuring supply notifications from the Embedded Web Server.......................................................100

Modifying confidential print settings....................................................................................................101

Copying printer settings to other printers.............................................................................................101

Restoring factory default settings.........................................................................................................102

Clearing jams............................................................................................103

Avoiding jams........................................................................................................................................103

Understanding jam messages and locations.........................................................................................104

[x]‑page jam, open front door. [20y.xx]................................................................................................105

[x]‑page jam, open rear door. [20y.xx]..................................................................................................109

[x]‑page jam, clear standard bin. [20y.xx].............................................................................................110

[x]‑page jam, remove tray 1 to clear duplex. [23y.xx]...........................................................................111

[x]‑page jam, open tray [x]. [24y.xx].....................................................................................................112

[x]‑page jam, clear manual feeder. [25y.xx]..........................................................................................113

Troubleshooting.......................................................................................115

Understanding the printer messages....................................................................................................115

Solving printer problems.......................................................................................................................125

Solving print problems..........................................................................................................................131

Embedded Web Server does not open.................................................................................................154

Contacting technical support................................................................................................................156

Contents 5

Appendix..................................................................................................157

Index........................................................................................................159

Safety information 6

Safety information

Connect the power cord to a properly grounded electrical outlet that is near the product and easily accessible.

Do not place or use this product near water or wet locations.

CAUTION—POTENTIAL INJURY: This product uses a laser. Use of controls or adjustments or performance of
procedures other than those specified herein may result in hazardous radiation exposure.

This product uses a printing process that heats the print media, and the heat may cause the media to release emissions.
You must understand the section in your operating instructions that discusses the guidelines for selecting print media
to avoid the possibility of harmful emissions.

CAUTION—POTENTIAL INJURY: The lithium battery in this product is not intended to be replaced. There is a
danger of explosion if a lithium battery is incorrectly replaced. Do not recharge, disassemble, or incinerate a
lithium battery. Discard used lithium batteries according to the manufacturer's instructions and local
regulations.

CAUTION—POTENTIAL INJURY: Before moving the printer, follow these guidelines to avoid personal injury or
printer damage:

• Turn the printer off using the power switch, and then unplug the power cord from the electrical outlet.

• Disconnect all cords and cables from the printer before moving it.

• If an optional tray is installed, then remove it from the printer. To remove the optional tray, slide the latch on the

right side of the tray toward the front of the tray until it clicks into place.

• Use the handholds located on both sides of the printer to lift it.

• Make sure your fingers are not under the printer when you set it down.

• Before setting up the printer, make sure there is adequate clearance around it.

Use only the power cord provided with this product or the manufacturer's authorized replacement.

CAUTION—HOT SURFACE: The inside of the printer might be hot. To reduce the risk of injury from a hot
component, allow the surface to cool before touching it.

CAUTION—SHOCK HAZARD: If you are accessing the controller board or installing optional hardware or
memory devices sometime after setting up the printer, then turn the printer off, and unplug the power cord
from the electrical outlet before continuing. If you have any other devices attached to the printer, then turn
them off as well, and unplug any cables going into the printer.

CAUTION—SHOCK HAZARD: Make sure that all external connections (such as Ethernet and telephone system
connections) are properly installed in their marked plug-in ports.

This product is designed, tested, and approved to meet strict global safety standards with the use of specific
manufacturer's components. The safety features of some parts may not always be obvious. The manufacturer is not
responsible for the use of other replacement parts.

CAUTION—POTENTIAL INJURY: Do not cut, twist, bind, crush, or place heavy objects on the power cord. Do not
subject the power cord to abrasion or stress. Do not pinch the power cord between objects such as furniture
and walls. If any of these things happen, a risk of fire or electrical shock results. Inspect the power cord regularly
for signs of such problems. Remove the power cord from the electrical outlet before inspecting it.

Refer service or repairs, other than those described in the user documentation, to a service representative.

CAUTION—SHOCK HAZARD: To avoid the risk of electrical shock when cleaning the exterior of the printer,
unplug the power cord from the electrical outlet and disconnect all cables from the printer before proceeding.

Safety information 7

CAUTION—POTENTIAL INJURY: To reduce the risk of equipment instability, load each tray separately. Keep all
other trays closed until needed.

CAUTION—SHOCK HAZARD: Do not set up this product or make any electrical or cabling connections, such as
the fax feature, power cord, or telephone, during a lightning storm.

SAVE THESE INSTRUCTIONS.

Learning about the printer 8

Learning about the printer

Finding information about the printer

What are you looking for? Find it here

Initial setup instructions:

• Connecting the printer

Setup documentation—The setup documentation came
with the printer.

• Installing the printer software

Additional setup and instructions for using the printer:

• Selecting and storing paper and specialty media

• Loading paper

• Configuring printer settings

User's Guide and Quick Reference Gu ide—The guides may
be available on the Software and Documentation CD.

For more information, visit our Web site at

www.dell.com/support/manuals.

• Viewing and printing documents and photos

• Setting up and using the printer software

• Configuring the printer on a network

• Caring for and maintaining the printer

• Troubleshooting and solving problems

Instructions for:

• Connecting the printer to an Ethernet network

• Troubleshooting printer connection problems

Help using the prin ter software Windows or Mac Help—Open a printer software program

Networking Guide—Open the Software and
Documentation CD, and then navigate to:

Documentation > User’s Guide and other publications >
Networking Guide

or application, and then click Help.

?

Click

to view context‑sensitive information.

The latest supplemental information, updates, and technical
support:

• Documentation

• Driver downloads

• Product upgrades

• Service call and repair information

• Order status

• Live chat support

• E‑mail support

• Voice support

Notes:

• Help is automatically installed with the printer

software.

• The printer software is located in the printer

program folder or on the desktop, depending on
your operating system.

Dell support Web site—

www.dell.com/support/printers

Support telephone numbers and hours of operation for
your country or region can be found on the support Web
site.

Have the following information ready when you contact
support so that they may serve you faster:

• Service tag

• Express service Code

Note: The service tag and express service code appear
on labels located on your printer.

Learning about the printer 9

What are you looking for? Find it here

• Software and Drivers—Certified drivers for your printer and

installers for Dell printer software

• Readme files—Last‑minute technical changes, or advanced

technical reference materials for experienced users or
technicians

• Supplies and accessories for your printer

• Replacement cartridges

• Safety information for preparing to operate your printer

• Regulatory information

• Warranty information

Software and Documentation CD

Dell printer supplies Web site–

You can purchase printer supplies online, by telephone,
or in select retail stores.

Product Information Guide

Note: The Product Information Guide may not be
available in your country or region.

www.dell.com/printers

Selecting a location for the printer

When selecting a location for the printer, leave enough room to open trays, covers, and doors. If you plan to install any
hardware options, then leave enough room for them also. It is important to:

• Set up the printer near a properly grounded and easily accessible electrical outlet.

• Make sure airflow in the room meets the latest revision of the ASHRAE 62 standard or the CEN Technical Committee

156 standard.

• Provide a flat, sturdy, and stable surface.

• Keep the printer:

– Clean, dry, and free of dust.

– Away from stray staples and paper clips.

– Away from the direct airflow of air conditioners, heaters, or ventilators.

– Free from direct sunlight and humidity extremes.

• Observe the recommended temperatures and avoid fluctuations.

Ambient temperature 16 to 32°C (60 to 90°F)

Storage temperature ‑20 to 40°C (‑4 to 104°F)

• Allow the following recommended amount of space around the printer for proper ventilation:

Learning about the printer 10

5

4

1

1

3

2

1 Right side 305 mm (12 in.)

2 Front 508 mm (20 in.)

3 Left side 203 mm (8 in.)

4 Rear 203 mm (8 in.)

5 Top 305 mm (12 in.)

Printer configurations

CAUTION—POTENTIAL INJURY: To reduce the risk of equipment instability, load each tray separately. Keep all

other trays closed until needed.

You can configure your printer by adding up to two optional 550‑sheet trays. For instructions on installing the optional
trays, see

“Installing optional trays” on page 17.

1 Printer control panel

2 Paper stop

Learning about the printer 11

3 Standard bin

4 Front door release button

5 Controller board access door

6 100‑sheet multipurpose feeder

7 Standard 550‑sheet tray

8 Optional 550‑sheet trays

Note: A lockable 550‑sheet tray is also available. For more information, contact the place where you purchased

the printer.

Using the printer control panel

3

4

1

2

5

6

7

13

Use the To

1 Display View the printer status and messages.

Set up and operate the printer.

2 Left arrow button Scroll to the left.

3 Select button Select menu options.

Save settings.

4 Up arrow button Scroll up.

5 Right arrow button Scroll to the right.

6 Keypad Enter numbers, letters, or symbols.

7 Sleep button Enable Sleep mode or Hibernate mode.

The following actions wake the printer from Sleep mode:

12

11

10

• Pressing any hard button

• Opening a tray or the front door

• Sending a print job from the computer

• Performing a power‑on reset using the main power switch

• Attaching a device in the USB port

8

9

Learning about the printer 12

Use the To

8 USB port Connect a flash drive to the printer.

Notes:

• Only the front USB port supports flash drives.

• This feature is available only in select printer models.

9 Stop or cancel button Stop all printer activities.

10 Back button Return to the previous screen.

11 Down arrow button Scroll down.

12 Home button Go to the home screen.

13 Indicator light Check the status of the printer.

Understanding the colors of the Sleep button and indicator lights

The colors of the Sleep button and indicator l ights on the printer control panel signify a certain printer s tatus or condition.

Indicator light Printer status

Off The printer is off or in Hibernate mode.

Blinking green The printer is warming up, processing data, or printing.

Solid green The printer is on, but idle.

Blinking red The printer requires user intervention.

Sleep button light Printer status

Off The printer is off, idle or in Ready state.

Solid amber The printer is in Sleep mode.

Blinking amber The printer is entering or waking from Hibernate mode.

Blinking amber for 0.1 second, then goes
completely off for 1.9 seconds in a slow,
pulsing pattern

The printer is in Hibernate mode.

Additional printer setup 13

Additional printer setup

Installing internal options

CAUTION—SHOCK HAZARD: If you are accessing the controller board or installing optional hardware or

memory devices sometime after setting up the printer, then turn the printer off, and unplug the power cord
from the electrical outlet before continuing. If you have any other devices attached to the printer, then turn
them off as well, and unplug any cables going into the printer.

Available internal options

Memory cards

•

DDR3 DIMM

• Flash memory
– Fonts

– Firmware

• Forms Barcode

• Prescribe

• IPDS

• Printcryption

Accessing the controller board

CAUTION—SHOCK HAZARD: If you are accessing the controller board or installing optional hardware or

memory devices sometime after setting up the printer, then turn the printer off, and unplug the power cord
from the electrical outlet before continuing. If you have any other devices attached to the printer, then turn
them off as well, and unplug any cables going into the printer.

1 Open the controller board access door.

Additional printer setup 14

2 Use the following illustration to locate the appropriate connector.

Warning—Potential Damage: Controller board electronic components are easily damaged by static electricity.

Touch a metal surface on the printer before touching any controller board electronic components or
connectors.

1

2

1 Memory card connector

2 Option card connector

Installing a memory card

CAUTION—SHOCK HAZARD: If you are accessing the controller board or installing optional hardware or

memory devices sometime after setting up the printer, then turn the printer off, and unplug the power cord
from the electrical outlet before continuing. If you have any other devices attached to the printer, then turn
them off as well, and unplug any cables going into the printer.

Warning—Potential Damage: Controller board electronic components are easily damaged by static electricity.
Touch a metal surface on the printer before touching any controller board electronic components or connectors.

An optional memory card can be purchased separately and attached to the controller board.

1 Access the controller board.

For more information, see

2 Unpack the memory card.

Warning—Potential Damage: Do not touch the connection points along the edge of the card. Doing so may

cause damage.

“Accessing the controller board” on page 13.

Additional printer setup 15

3 Align the notch (1) on the memory card with the ridge (2) on the connector.

1

2

4 Push the memory card straight into the connector, and then push the card toward the controller board wall until

it clicks into place.

1

2

5 Close the controller board access door.

Note: When the printer software and any hardware options are installed, it may be necessary to manually add the

options in the printer driver to make them available for print jobs. For more information, see

options in the print driver” on page 21.

“Adding available

Installing an optional card

CAUTION—SHOCK HAZARD: If you are accessing the controller board or installing optional hardware or

memory devices sometime after setting up the printer, then turn the printer off, and unplug the power cord
from the electrical outlet before continuing. If you have other devices attached to the printer, then turn them
off as well, and unplug any cables going into the printer.

Additional printer setup 16

Warning—Potential Damage: Controller board electronic components are easily damaged by static electricity.
Touch a metal surface on the printer before touching any controller board electronic components or connectors.

1 Access the controller board.

For more information, see

“Accessing the controller board” on page 13.

2 Unpack the optional card.

Warning—Potential Damage: Avoid touching the connection points along the edge of the card.

3 Holding the card by its sides, align the plastic pins (1) on the card with the holes (2) on the controller board.

2

1

Additional printer setup 17

4 Push the card firmly into place as shown in the illustration.

Warning—Potential Damage: Improper installation of the card may cause damage to the card and the

controller board.

Note: The entire length of the connector on the card must touch and be flushed against the controller board.

5 Close the controller board access door.

Note: When the printer software and any hardware options are installed, it may be necessary to manually add

the options in the printer driver to make them available for print jobs. For more information, see

available options in the print driver” on page 21.

“Adding

Installing hardware options

Installing optional trays

CAUTION—SHOCK HAZARD: If you are accessing the controller board or installing optional hardware or

memory devices sometime after setting up the printer, then turn the printer off, and unplug the power cord
from the electrical outlet before continuing. If you have any other devices attached to the printer, then turn
them off as well, and unplug any cables going into the printer.

Additional printer setup 18

1 Turn off the printer using the power switch, and then unplug the power cord from the electrical outlet.

1

2

2

2 Unpack the tray, and then remove all packing materials.

3 Pull the tray completely out of the base.

4 Remove any packing material from inside the tray.

5 Insert the tray into the base.

6 Place the tray near the printer.

7 Align the printer with the tray, and then lower the printer into place.

Note: Optional trays lock together when stacked.

Additional printer setup 19

1

8 Connect the power cord to the printer, then to a properly grounded electrical outlet, and then turn on the printer.

2

1

Note: When the printer software and any hardware options are installed, you may need to manually add the
options in the printer driver to make them available for print jobs. For more information, see

options in the print driver” on page 21.

To uninstall the optional trays, slide the latch on the right side of the printer toward the front of the printer until
it clicks into place, and then remove stacked trays one at a time from the top to the bottom.

“Adding available

Attaching cables

Connect the printer to the computer using a USB or parallel cable, or to the network using an Ethernet cable.

Make sure to match the following:

• The USB symbol on the cable with the USB symbol on the printer

• The appropriate parallel cable with the parallel port

Additional printer setup 20

• The appropriate Ethernet cable with the Ethernet port

Warning—Potential Damage: Do not touch the USB cable, any network adapter, or the printer in the area shown
while actively printing. Loss of data or a malfunction can occur.

1

2

3

4

5

Use the To

1 USB port Attach an optional wireless network adapter.

2 USB printer port Connect the printer to a computer.

3 Ethernet port Connect the printer to an Ethernet network.

4 Parallel port

Note: This port is available only in select printer models.

5 Power switch Turn on or turn off the printer.

6 Printer power cord socket Connect the printer to an electrical outlet.

7 Security slot Attach a lock that will secure the printer in place.

6

Connect the printer to a computer.

7

Setting up the printer software

Installing the printer

1 Obtain a copy of the software installer package.

2 Run the installer, and then follow the instructions on the computer screen.

3 For Macintosh users, add the printer.

Note: Obtain the printer IP address from the TCP/IP section in the Network/Ports menu.

Additional printer setup 21

Adding available options in the print driver

For Windows users

1 Open the printers folder, and then select your printer.

2 Open the printer properties, and then add or manually install any options.

3 Apply the changes.

For Macintosh users

1 From System Preferences in the Apple menu, navigate to your printer, and then select Options & Supplies >

Driver.

2 Add any installed hardware options.

3 Apply the changes.

Networking

Notes:

• Purchase a wireless network adapter first before setting up the printer on a wireless network. To install the

wireless network adapter, see the instruction sheet that came with the adapter.

• A Service Set Identifier (SSID) is a name assigned to a wireless network. Wireless Equivalent Privacy (WEP), Wi-Fi

Protected Access (WPA), WPA2, and 802.1X - RADIUS are types of security used on a network.

Preparing to set up the printer on an Ethernet network

To configure your printer to connect to an Ethernet network, organize the following information before you begin:

Note: If your network automatically assigns IP addresses to computers and printers, continue on to installing the
printer.

• A valid, unique IP address for the printer to use on the network

• The network gateway

• The network mask

• A nickname for the printer (optional)

Note: A printer nickname can make it easier for you to identify your printer on the network. You can choose to
use the default printer nickname, or assign a name that is easier for you to remember.

You will need an Ethernet cable to connect the printer to the network and an available port where the printer can
physically connect to the network. Use a new network cable when possible to avoid potential problems caused by a
damaged cable.

Preparing to set up the printer on a wireless network

Notes:

• Make sure your wireless network adapter is installed in your printer and working properly.

Additional printer setup 22

• Make sure your access point (wireless router) is turned on and is working properly.

Make sure you have the following information before setting up the printer on a wireless network:

• SSID—The SSID is also referred to as the network name.

• Wireless Mode (or Network Mode)—The mode is either infrastructure or ad hoc.

• Channel (for ad hoc networks)—The channel defaults to automatic for infrastructure networks.

Some ad hoc networks will also require the automatic setting. Check with your system support person if you are
not sure which channel to select.

• Security Method—There are three basic options for Security Method:

– WEP key

If your network uses more than one WEP key, then enter up to four in the provided spaces. Select the key
currently in use on the network by selecting the default WEP transmit key.

or

– WPA or WPA2 preshared key or passphrase

WPA includes encryption as an additional layer of security. The choices are AES or TKIP. Encryption must be set
for the same type on the router and on the printer, or the printer will not be able to communicate on the
network.

– 802.1X–RADIUS

If you are installing the printer on an 802.1X network, then you may need the following:

• Authentication type

• Inner authentication type

• 802.1X user name and password

• Certificates

– No security

If your wireless network does not use any type of security, then you will not have any security information.

Note: Using an unsecured wireless network is not recommended.

Notes:

– If you do not know the SSID of the network that your computer is connected to, then launch the wireless utility

of the computer network adapter, and then look for the network name. If you cannot find the SSID or the
security information for your network, then see the documentation that came with the access point, or contact
your system support person.

– To find the WPA/WPA2 preshared key/passphrase for the wireless network, see the documentation that came

with the access point, see the Web page associated with the access point, or consult your system support
person.

Connecting the printer using the Wireless Setup Wizard

Before you begin, make sure that:

• A wireless network adapter is installed in the printer and is working properly. For more information, see the

instruction sheet that came with the wireless network adapter.

• An Ethernet cable is disconnected from the printer.

Additional printer setup 23

• Active NIC is set to Auto. To set this to Auto, navigate to:

> Settings > > Network/Ports > > Active NIC > > Auto >

Note: Make sure to turn off the printer, then wait for at least five seconds, and then turn the printer back on.

1 From the printer control panel, navigate to:

> Settings > > Network/Ports > > Network [x] > > Network [x] Setup > > Wireless > >

Wireless Connection Setup >

2 Select a wireless connection setup.

Use To

Search for networks Show available wireless connections.

Note: This menu item shows all broadcast secured or unsecured SSIDs.

Enter a network name Manually type the SSID.

Note: Make sure to type the correct SSID.

Wi‑Fi Protected Setup Connect the printer to a wireless network using Wi‑Fi Protected Setup.

3 Press , and then follow the instructions on the printer display.

Connecting the printer to a wireless network using Wi-Fi Protected Setup (WPS)

Before you begin, make sure that:

• The access point (wireless router) is WPS certified.

• A wireless network adapter is installed in the printer and is working properly. For more information, see the

instruction sheet that came with the wireless network adapter.

Using the Push Button Configuration (PBC) method

1

From the printer control panel, navigate to:

> Settings > >Network/Ports > > Network [x] > > Network [x] Setup > > Wireless > >

Wi‑Fi Protected Setup >

2 Follow the instructions on the printer display.

Using the Personal Identification Number (PIN) method

1

From the printer control panel, navigate to:

> Settings > >Network/Ports > > Network [x] > Wireless > > Wi‑Fi Protected Setup > >

> Start Push Button Method >

Start PIN Method >

2 Copy the eight‑digit WPS PIN.

3 Open a Web browser, and then type the IP address of your access point in the address bar.

Additional printer setup 24

Notes:

• The IP address appears as four sets of numbers separated by periods, such as 123.123.123.123.

• If you are using a proxy server, then temporarily disable it to load the Web page correctly.

4 Access the WPS settings.

5 Enter the eight‑digit PIN, and then save the setting.

Connecting the printer to a wireless network using the Embedded Web Server

Before you begin, make sure that:

• Your printer is connected temporarily to an Ethernet network.

• A wireless network adapter is installed in your printer and working properly. For more information, see the

instruction sheet that came with your wireless network adapter.

1 Open a Web browser, and then type the printer IP address in the address field.

Notes:

• View the printer IP address in the TCP/IP section in the Network/Ports menu. The IP address appears as four

sets of numbers separated by periods, such as 123.123.123.123.

• If you are using a proxy server, then temporarily disable it to load the Web page correctly.

2 Click Settings > Network/Ports > Wireless.

3 Modify the settings to match the settings of your access point (wireless router).

Note: Make sure to enter the correct SSID.

4 Click Submit.

5 Turn off the printer, and then disconnect the Ethernet cable. Then wait for at least five seconds, and then turn the

printer back on.

6 To verify if your printer is connected to the network, print a network setup page. Then in the Network Card [x]

section, see if the status is “Connected”.

For more information, see the “Verifying printer setup” section of the User’s Guide.

Verifying printer setup

Printing a menu settings page

Print a menu settings page to review the current menu settings and to verify if the printer options are installed correctly.

Note: If you have not changed any menu settings, then the menu settings page lists all the factory default settings.
When you select and save other settings from the menus, they replace the factory default settings as user default
settings. A user default setting remains in effect until you access the menu again, choose another value, and save it.

From the printer control panel, navigate to:

> Settings > >Reports > > Menu Settings Page >

Additional printer setup 25

Printing a network setup page

If the printer is attached to a network, then print a network setup page to verify the network connection. This page
also provides important information that aids network printing configuration.

1 From the printer control panel, navigate to:

> Settings > > Reports > > Network Setup Page >

2 Check the first section of the network setup page, and then confirm that the status is Connected.

If the status is Not Connected, then the LAN drop may not be active, or the network cable may be malfunctioning.
Consult your system support person for a solution, and then print another network setup page.

Loading paper and specialty media 26

Loading paper and specialty media

The selection and handling of paper and specialty media can affect how reliably documents print. For more information,

“Avoiding jams” on page 103 and “Storing paper” on page 39.

see

Setting the paper size and type

1 From the printer control panel, navigate to:

> Settings > > Paper Menu > > Paper Size/Type >

2 Press the up or down arrow button to select the tray or feeder, and then press .

3 Press the up or down arrow button to select the paper size, and then press .

4 Press the up or down arrow button to select the paper type, and then press to change the settings.

Configuring Universal paper settings

The Universal paper size is a user‑defined setting that lets you print on paper sizes that are not preset in the printer
menus.

Notes:

• The smallest Universal paper size is 6 x 127 mm (3 x 5 inches), and is supported only from the multipurpose

feeder.

• The largest Universal paper size is 216 x 355.6 mm (8.5 x 14 inches), and is supported from all paper sources.

1 From the printer control panel, navigate to:

> Settings > > Paper Menu > > Universal Setup > > Units of Measure > > select a unit of

measure >

2 Select Portrait Width or Portrait Height, and then press .

3 Press the left or right arrow button to change the setting, and then press .

Using the standard bin and paper stop

The standard bin holds up to 150 sheets of 75‑g/m2 (20‑lb) paper. It collects prints facedown. The standard bin includes
a paper stop that keeps paper from sliding out the front of the bin as it stacks.

Loading paper and specialty media 27

To open the paper stop, pull it so that it flips forward.

Note: Close the paper stop when moving the printer to another location.

Loading trays

CAUTION—POTENTIAL INJURY: To reduce the risk of equipment instability, load each tray separately. Keep all

other trays closed until needed.

1 Pull out the tray completely.

Note: Do not remove trays while a job prints or while Busy appears on the printer display. Doing so may cause

a jam.

1

Loading paper and specialty media 28

2 Squeeze and then slide the width guide tab to the correct position for the size of the paper you are loading.

3 Squeeze and then slide the length guide tab to the correct position for the size of the paper you are loading.

1

2

Notes:

• For some paper sizes like letter, legal, and A4, squeeze and slide the length guide tab backward to

accommodate their length.

• If you are loading A6-size paper in the standard tray, then squeeze and then slide the length guide tab

toward the center of the tray to the A6‑size position.

• Make sure the width and length guides are aligned with the paper size indicators on the bottom of the tray.

Loading paper and specialty media 29

4 Flex the sheets back and forth to loosen them, and then fan them. Do not fold or crease the paper. Straighten the

edges on a level surface.

5 Load the paper stack.

Notes:

• Load with the printable side facedown when using recycled or preprinted paper.

• Load prepunched paper with the holes on the top edge toward the front of the tray.

Loading paper and specialty media 30

• Load letterhead facedown, with the top edge of the sheet toward the front of the tray. For two‑sided

printing, load letterhead faceup with the bottom edge of the sheet toward the front of the tray.

• Make sure the paper is below the maximum paper fill indicator located on the side of the width guide.

6 Insert the tray.

1

7 From the printer control panel, set the paper size and paper type in the Paper menu to match the paper loaded in

the tray.

Note: Set the correct paper size and type to avoid paper jams and print quality problems.

Loading paper and specialty media 31

Loading the multipurpose feeder

Use the multipurpose feeder when printing on different paper sizes and types or specialty media, such as card stock,
transparencies, and envelopes. You can also use it for single‑page print jobs on letterhead.

1 Open the multipurpose feeder.

a Pull the multipurpose feeder extender.

b Pull the extender gently so that the multipurpose feeder is fully extended and open.

Loading paper and specialty media 32

2 Squeeze the tab on the left width guide, and then move the guides for the paper you are loading.

3 Prepare the paper or specialty media for loading.

• Flex sheets of paper back and forth to loosen them, and then fan them. Do not fold or crease the paper. Straighten

the edges on a level surface.

• Hold transparencies by the edges. Flex the stack of transparencies back and forth to loosen them, and then fan

them. Straighten the edges on a level surface.

Note: Avoid touching the printable side of the transparencies. Be careful not to scratch them.

• Flex the stack of envelopes back and forth to loosen them, and then fan them. Straighten the edges on a level

surface.

4 Load the paper or specialty media.

Notes:

• Do not force paper or specialty media into the multipurpose feeder.

Loading paper and specialty media 33

• Make sure the paper or specialty media is below the maximum paper fill indicator located on the paper

guides. Overfilling may cause paper jams.

• Load paper, transparencies, and card stock with the recommended printable side faceup and the top edge

entering the printer first. For more information on loading transparencies, see the packaging that the
transparencies came in.

Note: When loading A6‑size paper, make sure the multipurpose feeder extender rests lightly against the
edge of the paper so that the last few sheets of paper remain in place.

Loading paper and specialty media 34

• Load letterhead faceup with the top edge entering the printer first. For two‑sided (duplex) printing, load

letterhead facedown with the bottom edge entering the printer first.

• Load envelopes with the flap on the left side facedown.

Warning—Potential Damage: Never use envelopes with stamps, clasps, snaps, windows, coated linings, or
self‑stick adhesives. These envelopes may severely damage the printer.

5 From the printer control panel, set the paper size and paper type in the Paper menu to match the paper or specialty

media loaded in the multipurpose feeder.

Linking and unlinking trays

Linking and unlinking trays

1 Open a Web browser, and then type the printer IP address in the address field.

Notes:

• View the printer IP address on the printer control panel in the TCP/IP section under the Network/Ports

menu. The IP address appears as four sets of numbers separated by periods, such as 123.123.123.123.

• If you are using a proxy server, then temporarily disable it to load the Web page correctly.

2 Click Settings > Paper Menu.

Loading paper and specialty media 35

3 Change the paper size and type settings for the trays you are linking.

• To link trays, make sure the paper size and type for the tray match that of the other tray.

• To unlink trays, make sure the paper size or type for the tray does not match that of the other tray.

4 Click Submit.

Note: You can also change the paper size and type settings using the printer control panel. For more information,

“Setting the paper size and type” on page 26.

see

Warning—Potential Damage: Paper loaded in the tray should match the paper type name assigned in the printer.
The temperature of the fuser varies according to the specified paper type. Printing issues may occur if settings are
not properly configured.

Creating a custom name for a paper type

Using the Embedded Web Server

1

Open a Web browser, and then type the printer IP address in the address field.

Notes:

• View the printer IP address in the TCP/IP section in the Network/Ports menu. The IP address appears as four

sets of numbers separated by periods, such as 123.123.123.123.

• If you are using a proxy server, then temporarily disable it to load the Web page correctly.

2 Click Settings > Paper Menu > Custom Names.

3 Select a custom name, and then type a new custom paper type name.

4 Click Submit.

5 Click Custom Types, and then verify if the new custom paper type name has replaced the custom name.

Using the printer control panel

1

From the printer control panel, navigate to:

> Settings > > Paper Menu > > Custom Names

2 Select a custom name, and then type a new custom paper type name.

3 Press .

4 Press Custom Types, and then verify if the new custom paper type name has replaced the custom name.

Assigning a custom paper type name

Using the Embedded Web Server

1

Open a Web browser, and then type the printer IP address in the address field.

Notes:

• View the printer IP address in the TCP/IP section in the Network/Ports menu. The IP address appears as four

sets of numbers separated by periods, such as 123.123.123.123.

Loading paper and specialty media 36

• If you are using a proxy server, then temporarily disable it to load the Web page correctly.

2 Click Settings > Paper Menu > Custom Names.

3 Type a name for the paper type, and then click Submit.

4 Select a custom type, and then verify that the correct paper type is associated with the custom name.

Note: Plain Paper is the factory default paper type for all user‑defined custom names.

Using the printer control panel

1

From the printer control panel, navigate to:

> Settings > > Paper Menu > > Custom Names

2 Type a name for the paper type, and then press .

Assigning a custom paper type

Using the Embedded Web Server

1

Open a Web browser, and then type the printer IP address in the address field.

Notes:

• View the printer IP address in the TCP/IP section in the Network/Ports menu. The IP address appears as four

sets of numbers separated by periods, such as 123.123.123.123.

• If you are using a proxy server, then temporarily disable it to load the Web page correctly.

2 Click Settings > Paper Menu > Custom Types.

3 Select a custom paper type name, and then select a paper type.

Note: Paper is the factory default paper type for all user‑defined custom names.

4 Click Submit.

Using the printer control panel

1

From the printer control panel, navigate to:

> Settings > > Paper Menu > > Custom Types

2 Select a custom paper type name, and then select a paper type.

Note: Paper is the factory default paper type for all user‑defined custom names.

3 Press .

Paper and specialty media guide 37

Paper and specialty media guide

Paper guidelines

Selecting the correct paper or specialty media reduces printing problems. For the best print quality, try a sample of the
paper or specialty media before buying large quantities.

Paper characteristics

The following paper characteristics affect print quality and reliability. Consider these characteristics when evaluating
new paper stock.

Weight

The printer trays can automatically feed paper weights up to 120‑g/m2 (32‑lb) bond grain long paper. The multipurpose
feeder can automatically feed paper weights up to 163‑g/m
60 g/m
bond grain long paper. For paper smaller than 182 x 257 mm (7.2 x 10.1 inches), we recommended to use 90 g/m

(24 lb) or heavier paper.

2

(16 lb) might not be stiff enough to feed properly, causing jams. For best performance, use 75‑g/m2 (20‑lb)

2

(43‑lb) bond grain long paper. Paper lighter than

2

2

Note: Two‑sided printing is supported only for 60–90‑g/m

(16–24‑lb) bond paper.

Curl

Curl is the tendency for paper to curl at its edges. Excessive curl can cause paper feeding problems. Curl can occur after
the paper passes through the printer, where it is exposed to high temperatures. Storing paper unwrapped in hot, humid,
cold, or dry conditions, even in the trays, can contribute to paper curling prior to printing and can cause feeding
problems.

Smoothness

Paper smoothness directly affects print quality. If paper is too rough, then toner cannot fuse to it properly. If paper is
too smooth, then it can cause paper feeding or print quality issues. Always use paper between 100 and 300 Sheffield
points; however, smoothness between 150 and 250 Sheffield points produces the best print quality.

Moisture content

The amount of moisture in paper affects both print quality and the ability of the printer to feed the paper correctly.
Leave paper in its original wrapper until it is time to use it. This limits the exposure of paper to moisture changes that
can degrade its performance.

Store paper in its original wrapper in the same environment as the printer for 24 to 48 hours before printing. Extend
the time to several days if the storage or transportation environment is very different from the printer environment.
Thick paper may also require a longer conditioning period.

Grain direction

Grain refers to the alignment of the paper fibers in a sheet of paper. Grain is either grain long, running the length of
the paper, or grain short, running the width of the paper.

2

For 60–90‑g/m

(16–24‑lb) bond paper, grain long paper is recommended.

Paper and specialty media guide 38

Fiber content

Most high‑quality xerographic paper is made from 100% chemically treated pulped wood. This content provides the
paper with a high degree of stability resulting in fewer paper feeding problems and better print quality. Paper containing
fibers such as cotton can negatively affect paper handling.

Unacceptable paper

The following paper types are not recommended for use with the printer:

• Chemically treated papers used to make copies without carbon paper, also known as carbonless papers, carbonless

copy paper (CCP), or no carbon required (NCR) paper

• Preprinted papers with chemicals that may contaminate the printer

• Preprinted papers that can be affected by the temperature in the printer fuser

• Preprinted papers that require a registration (the precise print location on the page) less than ±2.5 mm (±0.10 inch),

such as optical character recognition (OCR) forms

In some cases, registration can be adjusted with a software application to successfully print on these forms:

• Coated papers (erasable bond), synthetic papers, thermal papers

• Rough‑edged, rough or heavily textured surface papers, or curled papers

• Recycled papers that fail EN12281:2002 (European)

• Paper weighing less than 60 g/m

• Multiple‑part forms or documents

2

(16 lb)

Selecting paper

Using the appropriate paper prevents jams and helps ensure trouble‑free printing.

To help avoid paper jams and poor print quality:

• Always use new, undamaged paper.

• Before loading paper, know the recommended printable side of the paper. This information is usually indicated on

the paper package.

• Do not use paper that has been cut or trimmed by hand.

• Do not mix paper sizes, types, or weights in the same tray; mixing results in jams.

• Do not use coated papers unless they are specifically designed for electrophotographic printing.

Selecting preprinted forms and letterhead

Use these guidelines when selecting preprinted forms and letterhead:

• Use grain long for 60 to 90 g/m

• Use only forms and letterhead printed using an offset lithographic or engraved printing process.

• Avoid papers with rough or heavily textured surfaces.

Use papers printed with heat‑resistant inks designed for use in xerographic copiers. The ink must be able to withstand
temperatures up to 230°C (446°F) without melting or releasing hazardous emissions. Use inks that are not affected by
the resin in toner. Inks that are oxidation‑set or oil‑based generally meet these requirements; latex inks might not.
When in doubt, contact the paper supplier.

2

(16 to 24 lb) weight paper.

Paper and specialty media guide 39

Preprinted papers such as letterhead must be able to withstand temperatures up to 230°C (446°F) without melting or
releasing hazardous emissions.

Using recycled paper and other office papers

• Low moisture content (4–5%)

• Suitable smoothness (100–200 Sheffield units, or 140–350 Bendtsen units, European)

Note: Some much smoother papers (such as premium 24 lb laser papers, 50–90 Sheffield units) and much
rougher papers (such as premium cotton papers, 200–300 Sheffield units) have been engineered to work very
well in laser printers, despite surface texture. Before using these types of paper, consult your paper supplier.

• Suitable sheet-to-sheet coefficient of friction (0.4–0.6)

• Sufficient bending resistance in the direction of feed

2

Recycled paper, paper of lower weight (<60 g/m
that is cut grain-short for portrait (or short-edge) fed printers may have lower bending resistance than is required for
reliable paper feeding. Before using these types of paper for laser (electrophotographic) printing, consult your paper
supplier. Remember that these are general guidelines only and that paper meeting these guidelines may still cause
paper feeding problems in any laser printer (for example, if the paper curls excessively under normal printing
conditions).

[16 lb bond]) and/or lower caliper (<3.8 mils [0.1 mm]), and paper

Storing paper

Use these paper storage guidelines to help avoid jams and uneven print quality:

• For best results, store paper where the temperature is 21°C (70°F) and the relative humidity is 40 percent. Most

label manufacturers recommend printing in a temperature range of 18–24°C (65–75°F) with relative humidity
between 40 and 60 percent.

• Store paper in cartons, on a pallet or shelf, rather than on the floor.

• Store individual packages on a flat surface.

• Do not store anything on top of individual paper packages.

• Take paper out of the carton or wrapper only when you are ready to load it in the printer. The carton and wrapper

help keep the paper clean, dry, and flat.

Using specialty media

Tips on using card stock

Card stock is heavy, single‑ply specialty media. Many of its variable characteristics, such as moisture content, thickness,
and texture, can significantly impact print quality. Print samples on the card stock being considered for use before
buying large quantities.

When printing on card stock:

• Make sure the Paper Type is Card Stock.

• Select the appropriate Paper Texture setting.

• Be aware that preprinting, perforation, and creasing may significantly affect the print quality and cause jams or

other paper handling problems.

Paper and specialty media guide 40

• Check with the manufacturer or vendor to ensure that the card stock can withstand temperatures up to 240°C

(464°F) without releasing hazardous emissions.

• Do not use preprinted card stock manufactured with chemicals that may contaminate the printer. Preprinting

introduces semi‑liquid and volatile components into the printer.

• Use grain short card stock when possible.

Tips on using envelopes

Print samples on the envelopes being considered for use before buying large quantities.

• Use envelopes designed specifically for laser printers. Check with the manufacturer or vendor to ensure that the

envelopes can withstand temperatures up to 230°C (446°F) without sealing, wrinkling, curling excessively, or
releasing hazardous emissions.

• For best performance, use envelopes made from 90‑g/m

must not exceed 70‑g/m

2

(20‑lb bond) weight.

• Use only new envelopes from undamaged packages.

• To optimize performance and minimize jams, do not use envelopes that:

– Have excessive curl or twist

– Are stuck together or damaged in any way

– Have windows, holes, perforations, cutouts, or embossing

– Have metal clasps, string ties, or folding bars

– Have an interlocking design

– Have postage stamps attached

– Have any exposed adhesive when the flap is in the sealed or closed position

– Have bent corners

– Have rough, cockle, or laid finishes

• Adjust the width guides to fit the width of the envelopes.

2

(24‑lb bond) paper or 25% cotton. All‑cotton envelopes

Note: A combination of high humidity (over 60%) and high printing temperature may wrinkle or seal envelopes.

Tips on using labels

Print samples on the labels being considered for use before buying large quantities.

Note: Use only paper label sheets. Vinyl, pharmacy, and two‑sided labels are not supported.

When printing on labels:

• Use labels designed specifically for laser printers. Check with the manufacturer or vendor to verify that:

– The labels can withstand temperatures up to 240°C (464°F) without sealing, excessive curling, wrinkling, or

releasing hazardous emissions.

– Label adhesives , face sheet (printable stock) , and topcoats can withstand up to 172‑kPa (25‑psi) pressure without

delaminating, oozing around the edges, or releasing hazardous fumes.

• Do not use labels with slick backing material.

• Use full label sheets. Partial sheets may cause labels to peel off during printing, resulting in a jam. Partial sheets

also contaminate the printer and the cartridge with adhesive, and could void the printer and toner cartridge
warranties.

Paper and specialty media guide 41

• Do not use labels with exposed adhesive.

• Do not print within 1 mm (0.04 inch) of the edge of the label, of the perforations, or between die‑cuts of the label.

• Make sure the adhesive backing does not reach to the edge of the sheet. Zone coating of the adhesive should be

at least 1 mm (0.04 inch) away from edges. Adhesive material contaminates the printer and could void the warranty.

• If zone coating of the adhesive is not possible, then remove a 2‑mm (0.08‑inch) strip on the leading and driver edge,

and then use a non‑oozing adhesive.

• Portrait orientation is recommended, especially when printing bar codes.

Tips on using letterhead

• Use letterhead designed specifically for laser printers.

• Print samples on the letterhead being considered for use before buying large quantities.

• Before loading letterhead, flex, fan, and straighten the stack to prevent sheets from sticking together.

• Page orientation is important when printing on letterhead. For information on how to load letterhead, see:

– “Loading trays” on page 27

– “Loading the multipurpose feeder” on page 31

Tips on using transparencies

• Print a test page on the transparencies being considered for use before buying large quantities.

• Feed transparencies from the standard tray, or the multipurpose feeder.

• Use transparencies designed specifically for laser printers. Transparencies must be able to withstand temperatures

up to 185°C (365°F) without melting, discoloring, offsetting, or releasing hazardous emissions.

Note: If the transparency weight is set to Heavy and the transparency texture is set to Rough in the Paper menu,
then transparencies can be printed at a temperature up to 195°C (383°F).

• Avoid getting fingerprints on the transparencies to prevent print quality problems.

• Before loading transparencies, flex, fan, and straighten the stack to prevent sheets from sticking together.

Supported paper sizes, types, and weights

Supported paper sizes

Note: For an unlisted paper size, select the closest larger listed size. For information on card stock and labels, see the

Card Stock & Label Guide.

Paper and specialty media guide 42

Paper size Standard tray Optional 550‑sheet

tray

A4

210 x 297 mm (8.3 x 11.7 in.)

A5

148 x 210 mm (5.8 x 8.3 in.)

A6

X X

105 x 148 mm (4.1 x 5.8 in.)

JIS B5

182 x 257 mm (7.2 x 10.1 in.)

Letter

216 x 279 mm (8.5 x 11 in.)

Legal

216 x 356 mm (8.5 x 14 in.)

Executive

184 x 267 mm (7.3 x 10.5 in.)

Oficio (Mexico)

1

216 x 340 mm (8.5 x 13.4 in.)

Multipurpose feeder Duplex mode

X

X

X

Folio

216 x 330 mm (8.5 x 13 in.)

Statement

X

140 x 216 mm (5.5 x 8.5 in.)

Universal

2

76.2 x 127 mm (3 x 5 in.) up to
216 x 356 mm (8.5 x 14 in.)

7 3/4 Envelope (Monarch)

XX X

98 x 191 mm (3.9 x 7.5 in.)

9 Envelope

XX

X

98 x 225 mm (3.9 x 8.9 in.)

10 Envelope

XX

X

105 x 241 mm (4.1 x 9.5 in.)

DL Envelope

XX

X

110 x 220 mm (4.3 x 8.7 in.)

C5 Envelope

XX

X

162 x 229 mm (6.4 x 9 in.)

1

This size setting formats the page for 216 x 356 mm (8.5 x 14 in.) unless the size is specified by the software application.

2

Universal is supported only in the standard tray if the paper size is at least 105 x 148 mm (4.1 x 5.8 in.). Universal is supported
only in the optional 550-sheet tray if the paper size is at least 148 x 210 mm (5.8 x 8.3 in.). Universal is supported only in
duplex mode if the width is at least 210 mm (8.3 in.) and length is at least 279 mm (11 in.). The smallest supported Universal
size is supported only in the multipurpose feeder.

Paper and specialty media guide 43

Paper size Standard tray Optional 550‑sheet

Multipurpose feeder Duplex mode

tray

B5 Envelope

XX

X

176 x 250 mm (6.9 x 9.8 in.)

Other Envelope

XX

X

229 x 356 mm (9 x 14 in.)

1

This size setting formats the page for 216 x 356 mm (8.5 x 14 in.) unless the size is specified by the software application.

2

Universal is supported only in the standard tray if the paper size is at least 105 x 148 mm (4.1 x 5.8 in.). Universal is supported
only in the optional 550-sheet tray if the paper size is at least 148 x 210 mm (5.8 x 8.3 in.). Universal is supported only in
duplex mode if the width is at least 210 mm (8.3 in.) and length is at least 279 mm (11 in.). The smallest supported Universal
size is supported only in the multipurpose feeder.

Supported paper types and weights

The standard tray supports 60–90‑g/m2 (16–24‑lb) paper weights. The optional tray supports 60–120‑g/m2 (16–32‑lb)
paper weights. The multipurpose feeder supports 60–163‑g/m

Paper type 550‑sheet tray Multipurpose feeder Duplex mode

Plain paper

2

(16–43‑lb) paper weights.

Card stock X X

Transparencies

Recycled

Glossy paper X X X

Paper labels

1

Vinyl labels X X X

2

Bond

Envelope X X

Rough envelope X

Letterhead

Preprinted

Colored Paper

X

X

X

Light Paper

Heavy Paper

2

Paper and specialty media guide 44

Paper type 550‑sheet tray Multipurpose feeder Duplex mode

Rough/Cotton

Custom Type [x]

1

One‑sided paper labels designed for laser printers are supported for occasional use. It is recommended to print 20 or fewer

X

3

pages of paper labels per month. Vinyl, pharmacy, and two‑sided labels are not supported.

2

Bond and Heavy Paper are supported in duplex mode up to 90‑g/m2 (24‑lb) paper weight.

3

Custom Type [x] is supported in duplex mode if any of the paper type listed in the Custom Types menu is selected. For
more information, see

“Custom Types menu” on page 59.

Printing 45

Printing

Printing a document

Printing a document

1 From the Paper menu on the printer control panel, set the paper type and size to match the paper loaded.

2 Send the print job:

For Windows users

a

With a document open, click File > Print.

b Click Properties, Preferences, Options, or Setup.

c Adjust the settings, if necessary.

d Click OK > Print.

For Macintosh users

a

Customize the settings in the Page Setup dialog if necessary:

1 With a document open, choose File > Page Setup.
2 Choose a paper size or create a custom size to match the paper loaded.
3 Click OK.

b Customize the settings in the Page Setup dialog if necessary:

1 With a document open, choose File > Print.

If necessary, click the disclosure triangle to see more options.

2 From the Print dialog and pop‑up menus adjust the settings if necessary.

Note: To print on a specific paper type, adjust the paper type setting to match the paper loaded, or

select the appropriate tray or feeder.

3 Click Print.

Adjusting toner darkness

Using the Embedded Web Server

1

Open a Web browser, and then type the IP address of the printer in the address field.

Notes:

• View the printer IP address in the TCP/IP section in the Network/Ports menu. The IP address appears as four

sets of numbers separated by periods, such as 123.123.123.123.

• If you are using a proxy server, then temporarily disable it to load the Web page correctly.

2 Click Settings > Print Settings > Quality Menu > Toner Darkness.

3 Adjust the toner darkness, and then click Submit.

Printing 46

Using the printer control panel

1

From the printer control panel, navigate to:

> Settings > > Print Settings > > Quality Menu > > Toner Darkness

2 Adjust the toner darkness, and then press .

Printing from a flash drive

Printing from a flash drive

Notes:

• Before printing an encrypted PDF file, you will be prompted to enter the file password from the printer control

panel.

• You cannot print files for which you do not have printing permissions.

1 Insert a flash drive into the USB port.

Notes:

• A flash drive icon appears on the printer control panel and in the held jobs icon when a flash drive is

installed.

• If you insert the flash drive when the printer requires attention, such as when a jam has occurred, then the

printer ignores the flash drive.

• If you insert the flash drive while the printer is processing other print jobs, then Busy appears. After these

print jobs are processed, you may need to view the held jobs list to print documents from the flash drive.

Warning—Potential Damage: Do not touch the printer or the flash drive in the area shown while actively
printing, reading, or writing from the memory device. Loss of data can occur.

Printing 47

2 From the printer control panel, select the document you want to print.

3 Press the left or right arrow button to specify the number of copies for printing, and then press .

Notes:

• Do not remove the flash drive from the USB port until the document has finished printing.

• If you leave the flash drive in the printer after leaving the initial USB menu screen, then access held jobs

from the printer control panel to print files from the flash drive.

Supported flash drives and file types

Flash drive File type

Notes:

• Hi‑Speed USB flash drives must support the full‑speed standard. Devices supporting only

USB low‑speed capabilities are not supported.

• USB flash drives must support the File Allocation Table (FAT) system. Devices formatted

with New Technology File System (NTFS) or any other file system are not supported.

Documents:

• .pdf

• .xps

Images:

• .dcx

• .gif

• .JPEG or .jpg

• .bmp

• .pcx

• .TIFF or .tif

• .png

• .fls

Printing 48

Printing from a mobile device

Printing from a mobile device using AirPrint

AirPrintTM is a mobile printing application that allows you to print directly from your iPad® (all models), iPhone® (3GS
or later), or iPod touch® (3rd generation or later) to your AirPrint‑enabled printer. AirPrint‑enabled printers work with
these mobile devices that run the latest version of iOS.

Note: Make sure the printer and the mobile device share the same wireless network. For information on configuring
the wireless settings of your mobile device, see the documentation that came with the device.

1 From the home screen of your mobile device, launch the application.

Note: You can print any content from these Apple applications: iBook, Mail, Photos, Safari, and some select App

Store applications.

2 Select the item to print, and then tap .

3 Tap Print, and then choose your printer.

4 Set the print options you want, and then tap Print.

Printing from a mobile device using Dell Mobile Print

You can print directly from an Android mobile device (OS 2.1 or later) to your printer using Dell Mobile Print.

Notes:

• Make sure the printer and the mobile device share the same wireless network.

• For information on configuring the wireless settings, see the documentation that came with your mobile device.

1 From Google Play, download the Dell Mobile Print application.

2 From the home screen of your mobile device, tap .

3 Select the item to print.

You can choose from the list of supported applications (such as Calendar, Contacts, Gallery, Google Docs, GMail,
Internet, Messaging, Word Documents, Excel Documents, PowerPoint Documents, and PDF Documents).

4 From the print preview dialog, set the print and printer options if necessary.

Note: If your printer does not appear in the list, then check the network settings of both your printer and your

mobile device to make sure that both share the same wireless network.

5 Tap Print.

Printing 49

Printing confidential and other held jobs

Printing confidential and other held jobs

Note: Confidential and Verify print jobs are automatically deleted from memory after printing. Repeat and Reserve

jobs are held in the printer until you choose to delete them.

For Windows users

1

With a document open, click File > Print.

2 Click Properties, Preferences, Options, or Setup.

3 Click Print and Hold.

4 Select the print job type (Confidential, Repeat, Reserve, or Verify), and then assign a user name. For a confidential

print job, also enter a four‑digit PIN.

5 Click OK or Print.

6 From the printer control panel, release the print job.

• For confidential print jobs, navigate to:

Held jobs > select your user name > Confidential Jobs > enter the PIN > select the print job > specify the number
of copies > Print

• For other print jobs, navigate to:

Held jobs > select your user name > select the print job > specify the number of copies > Print

For Macintosh users

1

With a document open, choose File > Print.

If necessary, click the disclosure triangle to see more options.

2 From the print options or Copies & Pages pop‑up menu, choose Job Routing.

3 Select the print job type (Confidential, Repeat, Reserve, or Verify), and then assign a user name. For a confidential

print job, also enter a four‑digit PIN.

4 Click OK or Print.

5 From the printer control panel, release the print job:

• For confidential print jobs, navigate to:

Held jobs > select your user name > Confidential Jobs > enter the PIN > select the print job > specify the number
of copies > Print

• For other print jobs, navigate to:

Held jobs > select your user name > select the print job > specify the number of copies > Print

Printing 50

Printing information pages

For more information on printing information pages, see “Printing a menu settings page” on page 24 and “Printing a

network setup page” on page 25.

Printing a font sample list

1 From the printer control panel, navigate to:

> Settings > > Reports > > Print Fonts

2 Press the up or down arrow button to select the font setting.

3 Press .

Note: The PPDS fonts appear only when the PPDS data stream is activated.

Printing a directory list

From the printer control panel, navigate to:

> Settings > Reports > > Print Directory >

Note: The Print Directory menu item appears only when an optional flash memory is installed.

Canceling a print job

Canceling a print job from the printer control panel

1 From the printer control panel, press .

2 When a list of print jobs appears, select the job to cancel, and then press .

3 Press to go back to the home screen.

Canceling a print job from the computer

For Windows users

1 Open the printers folder, and then select your printer.

2 From the print queue, select the print job you want to cancel, and then delete it.

For Macintosh users

1 From System Preferences in the Apple menu, navigate to your printer.

2 From the print queue, select the print job you want to cancel, and then delete it.

Understanding the printer menus 51

Understanding the printer menus

Menus list

Paper Menu Reports Network/Ports

Default Source

Paper Size/Type

Configure MP

Substitute Size

Paper Texture

Paper Weight

Paper Loading

Custom Types

Universal Setup

Security Settings Help

Confidential Print

Security Audit Log

Set Date and Time

1

Depending on the printer setup, this menu item appears as Network Setup Page or Network [x] Setup Page.

2

Depending on the printer setup, this menu item appears as Standard Network or Network [x].

Menu Settings Page

Device Statistics

Network Setup Page

Profiles List

Print Fonts

Print Directory

Print Demo

Asset Report

General Settings

Flash Drive Menu

Print Settings

1

Active NIC

Standard Network

Standard USB

Reports

Network Card

TCP/IP

IPv6

Wireless

AppleTalk

SMTP Setup

Print All Guides

Print Quality

Printing Guide

Media Guide

Print Defects Guide

Menu Map

Information Guide

Connection Guide

Moving Guide

2

Understanding the printer menus 52

Paper menu

Default Source menu

Use To

Default Source

Tray [x]
MP Feeder
Manual Paper
Manual Envelope

Set a default paper source for all print jobs.

Notes:

Paper Size/Type menu

Use To

Tray [x] Size

A4
A5
A6
JIS‑B5
Letter
Legal
Executive
Oficio (Mexico)
Folio
Statement
Universal

• Tray 1 (standard tray) is the factory default setting.

• From the Paper menu, set Configure MP to "Cassette" for MP Feeder to

appear as a menu setting.

• If two trays contain paper of the same size and type, and the trays have

the same settings, then the trays are automatically linked. When one tray
is empty, the print job continues using the linked tray.

Specify the paper size loaded in each tray.

Notes:

• Letter is the US factory default setting. A4 is the international factory

default setting.

• If two trays contain paper of the same size and type, and the trays have

the same settings, then the trays are automatically linked. When one
tray is empty, the print job continues using the linked tray.

• The A6 paper size is supported only in Tray 1 and the multipurpose

feeder.

Tray [x] Type

Plain Paper
Transparency
Recycled
Labels
Bond
Letterhead
Preprinted
Colored Paper
Light Paper
Heavy Paper
Rough/Cotton
Custom Type [x]

Note: Only installed trays and feeders are listed in this menu.

Specify the type of paper loaded in each tray.

Notes:

• Plain Paper is the factory default setting for Tray 1. Custom Type [x] is

the factory default setting for all other trays.

• If available, a user‑defined name will appear instead of Custom Type [x].

• Use this menu to configure automatic tray linking.

Understanding the printer menus 53

Use To

MP Feeder Size

A4
A5
A6
JIS B5
Letter
Legal
Executive
Oficio (Mexico)
Folio
Statement
Universal
7 3/4 Envelope
9 Envelope
10 Envelope
DL Envelope
C5 Envelope
B5 Envelope
Other Envelope

MP Feeder Type

Plain Paper
Card Stock
Transparency
Recycled
Labels
Bond
Envelope
Rough Envelope
Letterhead
Preprinted
Colored Paper
Light Paper
Heavy Paper
Rough/Cotton
Custom Type [x]

Specify the paper size loaded in the multipurpose feeder.

Notes:

• Letter is the US factory default setting. A4 is the international factory

default setting.

• From the Paper menu, set Configure MP to “Cassette” for MP Feeder

Size to appear as a menu.

• The multipurpose feeder does not automatically detect paper size.

Make sure to set the paper size value.

Specify the type of paper loaded in the multipurpose feeder.

Notes:

• Plain Paper is the factory default setting.

• From the Paper menu, set Configure MP to “Cassette” for MP Feeder

Type to appear as a menu.

Note: Only installed trays and feeders are listed in this menu.

Understanding the printer menus 54

Use To

Manual Paper Size

A4
A5
A6
JIS B5
Letter
Legal
Executive
Oficio (Mexico)
Folio
Statement
Universal

Manual Paper Type

Plain Paper
Card Stock
Transparency
Recycled
Labels
Bond
Letterhead
Preprinted
Colored Paper
Light Paper
Heavy Paper
Rough/Cotton
Custom Type [x]

Specify the paper size being manually loaded.

Note: Letter is the US factory default setting. A4 is the international factory
default setting.

Specify the paper type being manually loaded.

Notes:

• Plain Paper is the factory default setting.

• From the Paper menu, set Configure MP to “Manual” for Manual Paper

Type to appear as a menu.

Manual Envelope Size

7 3/4 Envelope
9 Envelope
10 Envelope
DL Envelope
C5 Envelope
B5 Envelope
Other Envelope

Manual Envelope Type

Envelope
Rough Envelope
Custom Type [x]

Note: Only installed trays and feeders are listed in this menu.

Specify the envelope size being manually loaded.

Note: 10 Envelope is the US factory default setting. DL Envelope is the
international factory default setting.

Specify the envelope type being manually loaded.

Note: Envelope is the factory default setting.

Understanding the printer menus 55

Configure MP menu

Use To

Configure MP

Cassette
Manual
First

Substitute Size menu

Use To

Substitute Size

Off
Statement/A5
Letter/A4
All Listed

Determine when the printer selects paper from the multipurpose feeder.

Notes:

• Cassette is the factory default setting. Cassette configures the

multipurpose feeder as the automatic paper source.

• Manual sets the multipurpose feeder only for manual‑feed print jobs.

• First configures the multipurpose feeder as the primary paper source.

Substitute a specified paper size if the requested paper size is not available.

Notes:

• All Listed is the factory default setting. All available substitutions are

allowed.

• Off indicates that no size substitutions are allowed.

• Setting a size substitution lets the print job continue without Change

Paper appearing.

Paper Texture menu

Use To

Plain Texture

Smooth
Normal
Rough

Card Stock Texture

Smooth
Normal
Rough

Transparency Texture

Smooth
Normal
Rough

Recycled Texture

Smooth
Normal
Rough

Specify the relative texture of the plain paper loaded.

Note: Normal is the factory default setting.

Specify the relative texture of the card stock loaded.

Notes:

• Normal is the factory default setting.

• The options appear only if card stock is supported.

Specify the relative texture of the transparencies loaded.

Note: Normal is the factory default setting.

Specify the relative texture of the recycled paper loaded.

Note: Normal is the factory default setting.

Understanding the printer menus 56

Use To

Labels Texture

Smooth
Normal
Rough

Bond Texture

Smooth
Normal
Rough

Envelope Texture

Smooth
Normal
Rough

Rough Envelope Texture

Rough

Letterhead Texture

Smooth
Normal
Rough

Preprinted Texture

Smooth
Normal
Rough

Specify the relative texture of the labels loaded.

Note: Normal is the factory default setting.

Specify the relative texture of the bond paper loaded.

Note: Rough is the factory default setting.

Specify the relative texture of the envelopes loaded.

Note: Normal is the factory default setting.

Specify the relative texture of the rough envelopes loaded.

Specify the relative texture of the letterhead loaded.

Note: Normal is the factory default setting.

Specify the relative texture of the preprinted paper loaded.

Note: Normal is the factory default setting.

Colored Texture

Smooth
Normal
Rough

Light Texture

Smooth
Normal
Rough

Heavy Texture

Smooth
Normal
Rough

Rough/Cotton Texture

Rough

Custom [x] Texture

Smooth
Normal
Rough

Specify the relative texture of the colored paper loaded.

Note: Normal is the factory default setting.

Specify the relative texture of the paper loaded.

Note: Normal is the factory default setting.

Specify the relative texture of the paper loaded.

Note: Normal is the factory default setting.

Specify the relative texture of the cotton paper loaded.

Specify the relative texture of the custom paper loaded.

Notes:

• Normal is the factory default setting.

• The options appear only if the custom type is supported.

Understanding the printer menus 57

Paper Weight menu

Use To

Plain Weight

Light
Normal
Heavy

Card Stock Weight

Light
Normal
Heavy

Transparency Weight

Light
Normal
Heavy

Recycled Weight

Light
Normal
Heavy

Labels Weight

Light
Normal
Heavy

Specify the relative weight of the plain paper loaded.

Note: Normal is the factory default setting.

Specify the relative weight of the card stock loaded.

Note: Normal is the factory default setting.

Specify the relative weight of the transparencies loaded.

Note: Normal is the factory default setting.

Specify the relative weight of the recycled paper loaded.

Note: Normal is the factory default setting.

Specify the relative weight of the labels loaded.

Note: Normal is the factory default setting.

Bond Weight

Light
Normal
Heavy

Envelope Weight

Light
Normal
Heavy

Rough Envelope Weight

Light
Normal
Heavy

Letterhead Weight

Light
Normal
Heavy

Preprinted Weight

Light
Normal
Heavy

Specify the relative weight of the bond paper loaded.

Note: Normal is the factory default setting.

Specify the relative weight of the envelope loaded.

Note: Normal is the factory default setting.

Specify the relative weight of the rough envelope loaded.

Note: Normal is the factory default setting.

Specify the relative weight of the letterhead loaded.

Note: Normal is the factory default setting.

Specify the relative weight of the preprinted paper loaded.

Note: Normal is the factory default setting.

Understanding the printer menus 58

Use To

Colored Weight

Light
Normal
Heavy

Light Weight

Light

Heavy Weight

Heavy

Cotton/Rough Weight

Light
Normal
Heavy

Custom [x] Weight

Light
Normal
Heavy

Paper Loading menu

Specify the relative weight of the colored paper loaded.

Note: Normal is the factory default setting.

Specify that the weight of the paper loaded is light.

Specify that the weight of the paper loaded is heavy.

Specify the relative weight of the cotton or rough paper loaded.

Note: Heavy is the factory default setting.

Specify the relative weight of the custom paper loaded.

Notes:

• Normal is the factory default setting.

• The options appear only when the custom type is supported.

Use To

Recycled Loading

Duplex
Off

Bond Loading

Duplex
Off

Letterhead Loading

Duplex
Off

Preprinted Loading

Duplex
Off

Colored Loading

Duplex
Off

Notes:

Determine and set two‑sided printing for all print jobs that specify
Recycled as the paper type.

Determine and set two‑sided printing for all print jobs that specify
Bond as the paper type.

Determine and set two‑sided printing for all print jobs that specify
Letterhead as the paper type.

Determine and set two‑sided printing for all print jobs that specify
Preprinted as the paper type.

Determine and set two‑sided printing for all print jobs that specify
Colored as the paper type.

• Duplex sets two‑sided printing as the default for all print jobs unless one‑sided printing is set from Printing

Preferences or Print dialog.

• If Duplex is selected, then all print jobs are sent through the duplex unit, including one‑sided jobs.

• Off is the factory default setting for all the menus.

Understanding the printer menus 59

Use To

Light Loading

Duplex
Off

Heavy Loading

Duplex
Off

Custom [x] Loading

Duplex
Off

Notes:

Determine and set two‑sided printing for all print jobs that specify
Light as the paper type.

Determine and set two‑sided printing for all print jobs that specify
Heavy as the paper type.

Determine and set two‑sided printing for all print jobs that specify
Custom [x] as the paper type.

Note: Custom [x] Loading is available only if the custom type is
supported.

• Duplex sets two‑sided printing as the default for all print jobs unless one‑sided printing is set from Printing

Preferences or Print dialog.

• If Duplex is selected, then all print jobs are sent through the duplex unit, including one‑sided jobs.

• Off is the factory default setting for all the menus.

Custom Types menu

Use To

Custom Type [x]

Paper
Card Stock
Transparency
Rough/Cotton
Labels
Envelope

Recycled

Paper
Card Stock
Transparency
Rough/Cotton
Labels
Envelope
Cotton

Associate a paper or specialty media type with a factory default Custom Type [x]
name or a user‑defined custom name created in the Embedded Web Server.

Notes:

• Paper is the factory default setting for Custom Type [x].

• The custom media type must be supported in the selected tray or feeder

in order to print from that source.

Specify a paper type when the Recycled setting is selected in other menus.

Notes:

• Paper is the factory default setting.

• The Recycled paper type must be supported in the selected tray or

feeder in order to print from that source.

Understanding the printer menus 60

Universal Setup menu

Use To

Units of Measure

Inches
Millimeters

Portrait Width

3–8.5 inches
76–216 mm

Portrait Height

3–14.17 inches
76–360 mm

Identify the units of measure.

Notes:

• Inches is the US factory default setting.

• Millimeters is the international factory default setting.

Set the portrait width.

Notes:

• If the width exceeds the maximum, then the printer uses the

maximum width allowed.

• 8.5 inches is the US factory default setting. You can increase the

width in 0.01‑inch increments.

• 216 mm is the international factory default setting. You can increase

the width in 1‑mm increments.

Set the portrait height.

Notes:

• If the height exceeds the maximum, then the printer uses the

maximum height allowed.

• 14 inches is the US factory default setting. You can increase the

height in 0.01‑inch increments.

• 356 mm is the international factory default setting. You can increase

the height in 1‑mm increments.

Feed Direction

Short Edge
Long Edge

Specify the feed direction if the paper can be loaded in either direction.

Notes:

• Short Edge is the factory default setting.

• Long Edge appears only when the longest edge is shorter than the

maximum width supported in the tray.

Reports menu

Reports menu

Use To

Menu Settings Page Print a report containing information about the paper loaded in trays, installed

memory, total page count, alarms, timeouts, printer control panel language,
TCP/IP address, status of supplies, status of the network connection, and other
information.

Device Statistics Print a report containing printer statistics, such as supply information and details

about printed pages.

Understanding the printer menus 61

Use To

Network Setup Page Print a report containing information about the network printer settings, such as

the TCP/IP address information.

Note: This menu item appears only in network printers or in printers connected
to print servers.

Profiles List Print a list of profiles stored in the printer.

Note: This menu item appears only when LDSS is enabled.

Print Fonts

PCL Fonts
PostScript Fonts

Print Directory Print a list of all the resources stored in an optional flash memory card.

Print a report of all the fonts available for the printer language currently set in
the printer.

Note: A separate list is available for PCL and PostScript emulations.

Notes:

• Job Buffer Size must be set to 100%.

• Make sure the optional flash memory is installed correctly and working

properly.

• This menu item appears only when an optional flash memory card is

installed.

Asset Report Print a report containing printer asset information, such as serial number and

model name.

Network/Ports menu

Active NIC menu

Use To

Active NIC

Auto
[list of available network cards]

Notes:

• Auto is the factory default setting.

• This menu item appears only when an optional network card is installed.

Standard Network or Network [x] menu

Note: Only active ports appear in this menu. All inactive ports are omitted.

Use To

PCL SmartSwitch

On
Off

Set the printer to automatically switch to PCL emulation when a print job requires
it, regardless of the default printer language.

Notes:

• On is the factory default setting.

• If PCL SmartSwitch is disabled, then the printer does not examine incoming

data and it uses the default printer language specified in the Setup menu.

Understanding the printer menus 62

Use To

PS SmartSwitch

On
Off

NPA Mode

Off
Auto

Network Buffer

Disabled
Auto
3KB to [maximum size allowed]

Set the printer to automatically switch to PS emulation when a print job requires it,
regardless of the default printer language.

Notes:

• On is the factory default setting.

• If PS SmartSwitch is disabled, then the printer does not examine incoming

data and it uses the default printer language specified in the Setup menu.

Set the printer to perform the special processing required for bidirectional
communication following the conventions defined by the NPA protocol.

Notes:

• Auto is the factory default setting.

• Changing this setting from the printer control panel and then exiting the

menus causes the printer to restart. The menu selection is then updated.

Set the size of the network input buffer.

Notes:

• Auto is the factory default setting.

• The value can be changed in 1‑KB increments.

• The maximum size allowed depends on the amount of memory in the printer,

the size of the other link buffers, and whether Resource Save is set to On or
Off.

• To increase the maximum size range for the Network Buffer, disable or

reduce the size of the parallel, serial, and USB buffers.

• Changing this setting from the printer control panel and then exiting the

menus causes the printer to restart. The menu selection is then updated.

Mac Binary PS

On
Off
Auto

Set the printer to process Macintosh binary PostScript print jobs.

Notes:

• Auto is the factory default setting.

• Off filters print jobs using the standard protocol.

• On processes raw binary PostScript print jobs.

Reports menu

To access the menu, navigate to any of the following:

• Network/Ports menu > Networks/Ports > Standard Network > Standard Network Setup > Reports

• Network/Ports menu > Networks/Ports > Network [x] > Network [x] Setup > Reports

Use To

Print Setup Page Print a report containing information about the network printer settings, such as the TCP/IP address.

Understanding the printer menus 63

Network Card menu

To access the menu, navigate to either of the following:

• Network/Ports > Standard Network > Standard Network Setup > Network Card

• Network/Ports > Network [x] > Network [x] Setup > Network Card

Use To

View Card Status

Connected
Disconnected

View Card Speed View the speed of an active network card.

Network Address

UAA
LAA

Job Timeout

0–255 seconds

View the connection status of the network card.

View the network addresses.

Set the amount of time it takes for a network print job to be canceled.

Notes:

• 90 seconds is the factory default setting.

• A setting value of 0 disables the timeout.

• If a value of 1–9 is selected, then the setting is saved as 10.

TCP/IP menu

To access the menu, navigate to any of the following:

• Network/Ports > Standard Network > Standard Network Setup > TCP/IP

• Network/Ports > Network [x] > Network [x] Setup > TCP/IP

Note: This menu is available only in network printers or printers connected to print servers.

Use To

Set Hostname Set the host name.

Notes:

• This setting can be changed only from the Embedded Web Server.

• The host name is limited to 15 characters, and accepts US‑ASCII, alphanumeric

characters and hyphen only.

IP Address View or change the current TCP/IP address.

Note: Manually setting the IP address sets the Enable DHCP and Enable Auto IP

settings to Off. It also sets Enable BOOTP and Enable RARP to Off on systems that
support BOOTP and RARP.

Netmask View or change the current TCP/IP netmask.

Gateway View or change the current TCP/IP gateway.

Enable DHCP

On
Off

Specify the DHCP address and parameter assignment.

Note: On is the factory default setting.

Understanding the printer menus 64

Use To

Enable AutoIP

Yes
No

Enable FTP/TFTP

Yes
No

Enable HTTP Server

Yes
No

WINS Server Address View or change the current WINS server address.

Enable DDNS

Yes
No

Enable mDNS

Yes
No

DNS Server Address View or change the current DNS server address.

Backup DNS Server Address View or change the backup DNS server addresses.

Backup DNS Server Address 2

Specify the Zero Configuration Networking setting.

Note: Yes is the factory default setting.

Enable the built-in FTP server, which lets you send files to the printer using File Transfer
Protocol.

Note: Yes is the factory default setting.

Enable the built-in Web server (Embedded Web Server). When enabled, the printer
can be monitored and managed remotely using a Web browser.

Note: Yes is the factory default setting.

View or change the current DDNS setting.

Note: Yes is the factory default setting.

View or change the current mDNS setting.

Note: Yes is the factory default setting.

Backup DNS Server Address 3

Enable HTTPS

Yes
No

View or change the current HTTPS setting.

Note: Yes is the factory default setting.

IPv6 menu

To access the menu, navigate to any of the following:

• Network/Ports > Standard Network > Standard Network Setup > IPv6

• Network/Ports > Network [x] > Network [x] Setup > IPv6

Note: This menu is available only in network printers or printers connected to print servers.

Use To

Enable IPv6

On
Off

Auto Configuration

On
Off

*

These settings can be changed only from the Embedded Web Server.

Enable Internet Protocol Version Six (IPv6) in the printer.

IPv6 uses bigger numbers to create IP addresses.

Note: On is the factory default setting.

Specify whether or not the network adapter accepts the automatic IPv6
address configuration entries provided by a router.

Note: On is the factory default setting.

Understanding the printer menus 65

Use To

Set Hostname

View Address

View Router Address

*

*

*

Set the host name.

Note: The host name is limited to 15 characters, and accepts US‑ASCII,
alphanumeric characters and hyphen only.

View the current IPv6 addresses.

View the current router address.

Enable DHCPv6

On
Off

*

These settings can be changed only from the Embedded Web Server.

Enable DHCPv6 in the printer.

Note: On is the factory default setting.

Wireless menu

Note: This menu is available only in printer models connected to a wireless network.

To access the menu, navigate to any of the following:

• Network/Ports > Standard Network > Standard Network Setup >Wireless

• Network/Ports > Network [x] > Network [x] Setup > Wireless

Use To

Wi‑Fi Protected Setup (WPS)

Start Push Button Method
Start PIN Method

Establish a wireless network and enable network security.

Notes:

• Start Push Button Method connects the printer to a wireless

network by pressing buttons on both the printer and the access
point (wireless router) within a given period of time.

• Start PIN Method connects the printer to a wireless network by

using a PIN on the printer and entering it into the wireless settings
of the access point.

Enable/Disable WPS Auto‑detection

Enable
Disable

Network Mode

Infrastructure
Ad hoc

Automatically detect the connection method that an access point with
WPS uses—Start Push Button Method or Start PIN Method.

Note: Disable is the factory default setting.

Specify the network mode.

Notes:

• Ad hoc is the factory default setting. This configures wireless

connection directly between the printer and a computer.

• Infrastructure lets the printer access a network using an access

point.

Compatibility

802.11b/g

802.11b/g/n

Choose Network Select an available network for the printer to use.

View Signal Quality View the quality of the wireless connection.

Specify the wireless standard for the wireless network.

Note: The 802.11b/g/n is the factory default setting.

Understanding the printer menus 66

Use To

View Security Mode View the encryption method for the wireless network.

AppleTalk menu

Note: This menu is available only in printer models connected to a wired network or when an optional network card

is installed.

To access the menu, navigate to any of the following:

• Network/Ports > Standard Network > Standard Network Setup > AppleTalk

• Network/Ports > Network Setup [x] > AppleTalk

Use To

Activate

Yes
No

View Name Show the assigned AppleTalk name.

View Address Show the assigned AppleTalk address.

Set Zone

[list of zones available on the network]

Enable or disable AppleTalk support.

Note: Yes is the factory default setting.

Note: The name can be changed only from the Embedded Web Server.

Note: The address can be changed only from the Embedded Web Server.

Provide a list of AppleTalk zones available on the network.

Note: The factory default setting is the default zone for the network. If no
default zone exists, then the zone marked with an asterisk (*) is the default
setting.

Standard USB menu

Use To

PCL SmartSwitch

On
Off

Set the printer to automatically switch to PCL emulation when a print job received
through a USB port requires it, regardless of the default printer language.

Notes:

• On is the factory default setting.

• When set to Off, the printer does not examine incoming data. The printer uses

PostScript emulation if the PS SmartSwitch is set to On. It uses the default
printer language specified in the Setup menu if the PS SmartSwitch is set to
Off.

PS SmartSwitch

On
Off

Set the printer to automatically switch to PS emulation when a print job received
through a USB port requires it, regardless of the default printer language.

Notes:

• On is the factory default setting.

• When set to Off, the printer does not examine incoming data. The printer uses

PCL emulation if the PCL SmartSwitch is set to On. It uses the default printer
language specified in the Setup menu if the PCL SmartSwitch is set to Off.

Understanding the printer menus 67

Use To

NPA Mode

On
Off
Auto

USB Buffer

Disabled
Auto
3K to [maximum size allowed]

Set the printer to perform the special processing required for bidirectional
communication following the conventions defined by the NPA protocol.

Notes:

• Auto is the factory default setting. Auto sets the printer to examine data,

determine the format, and then process it appropriately.

• The printer automatically restarts when changing the setting from the printer

control panel. The menu selection is then updated.

Set the size of the USB input buffer.

Notes:

• Auto is the factory default setting.

• Disabled turns off job buffering.

• The USB buffer size value can be changed in 1-KB increments.

• The maximum size allowed depends on the amount of memory in the printer,

the size of the other link buffers, and whether Resource Save is set to On or
Off.

• To increase the maximum size range for USB Buffer, disable or reduce the size

of the parallel, serial, and network buffers.

• The printer automatically restarts when the setting is changed from the printer

control panel. The menu selection is then updated.

Mac Binary PS

On
Off
Auto

ENA Address

yyy.yyy.yyy.yyy

ENA Netmask

yyy.yyy.yyy.yyy

ENA Gateway

yyy.yyy.yyy.yyy

Set the printer to process Macintosh binary PostScript print jobs.

Notes:

• Auto is the factory default setting.

• On processes raw binary PostScript print jobs.

• Off filters print jobs using the standard protocol.

Set the network address information for an external print server.

Note: This menu is available only when the printer is attached to an external print
server through the USB port.

Set the netmask information for an external print server.

Note: This menu is available only when the printer is attached to an external print
server through the USB port.

Set the gateway information for an external print server.

Note: This menu is available only when the printer is attached to an external print
server through the USB port.

Understanding the printer menus 68

SMTP Setup menu

Use To

Primary SMTP Gateway Specify SMTP server gateway and port information.

Primary SMTP Gateway Port

Secondary SMTP Gateway

Secondary SMTP Gateway Port

Note: 25 is the default SMTP gateway port.

SMTP Timeout

5–30

Reply Address Specify a reply address of up to 128 characters in the e-mail sent by the

Use SSL

Disabled
Negotiate
Required

Specify the amount of time in seconds before the server stops trying to
send an e‑mail.

Note: 30 seconds is the factory default setting.

printer.

Set the printer to use SSL for increased security when connecting to the
SMTP server.

Notes:

• Disabled is the factory default setting.

• When the Negotiate setting is used, the SMTP server determines if

SSL will be used.

SMTP Server Authentication

No authentication required
Login/Plain
CRAM‑MD5
Digest‑MD5
NTLM
Kerberos 5

Device‑Initiated E‑mail

None
Use Device SMTP Credentials

Device Userid

Device Password

Specify the type of user authentication required for printing privileges.

Note: “No authentication required” is the factory default setting.

Specify what credentials will be used when communicating to the SMTP
server. Some SMTP servers require credentials to send an e-mail.

Notes:

• None is the factory default setting for Device‑Initiated E‑mail.

• Device Userid and Device Password are used to log in to the SMTP

server when Use Device SMTP Credentials is selected.

Understanding the printer menus 69

Security menu

Miscellaneous Security Settings menu

Use To

Login Restrictions

Panel Login Timeout
Remote Login Timeout

Limit the number and time frames of failed login attempts on the printer control
panel before all users are locked out.

Notes:

• Panel Login Timeout specifies how long the printer remains idle on the printer

control panel before automatically logging the user off. Settings range from 1
to 900 seconds. 3 seconds is the factory default setting.

• Remote Login Timeout specifies how long a remote interface remains idle

before automatically logging the user off. Settings range from 1 to 120
minutes. 10 minutes is the factory default setting.

Minimum PIN Length

1–16

Limit the digit length of the PIN.

Note: 4 is the factory default setting.

Security Audit Log menu

Use To

Export Log Let an authorized user export the audit log.

Notes:

• To export the audit log from the printer control panel, connect a flash drive to

the printer.

• You can also download the audit log from the Embedded Web Server, and

then save it on your computer.

Delete Log

Delete now
Do not delete

Configure Log

Enable Audit

Yes
No

Enable Remote Syslog

No
Yes

Remote Syslog Facility

0–23

Severity of events to log

0–7

Specify whether or not audit logs are deleted.

Note: Delete now is the factory default setting.

Specify how and whether or not audit logs are created.

Notes:

• Enable Audit determines if events are recorded in the secure audit log and

remote syslog. No is the factory default setting.

• Enable Remote Syslog determines if logs are sent to a remote server. No is the

factory default setting.

• Remote Syslog Facility determines the value used to send logs to the remote

syslog server. 4 is the factory default setting.

• If the security audit log is activated, then the severity value of each event is

recorded. 4 is the factory default setting.

Understanding the printer menus 70

Set Date and Time menu

Use To

Current Date and Time Show the current date and time settings for the printer.

Manually Set Date and Time

[input date/time]

Time Zone

[list of time zones]

Automatically observe DST

On
Off

Enable NTP

On
Off

Enter the date and time.

Notes:

• For touch‑screen printer models, date and time are set in YYYY-MM-DD

HH:MM format.

• Manually setting the date and time sets Enable NTP to No.

• For non‑touch‑screen printer models, the wizard lets you set the date and

time in YYYY‑MM‑DD‑HH:MM format.

Select the time zone.

Note: GMT is the factory default setting for non‑touch‑screen printer models.

Set the printer to use the applicable daylight saving time (DST) start and end times
associated with the printer Time Zone setting.

Note: On is the factory default setting.

Enable Network Time Protocol, which synchronizes the clocks of devices on a
network.

Notes:

• On is the factory default setting.

• The setting is turned off if you manually set the date and time.

Understanding the printer menus 71

Settings menu

General Settings menu

Use To

Display Language

English
Francais
Deutsch
Italiano
Espanol
Dansk
Norsk
Nederlands
Svenska
Portuguese
Suomi
Russian
Polski
Greek
Magyar
Turkce
Cesky
Simplified Chinese
Traditional Chinese
Korean
Japanese

Set the language of the text appearing on the display.

Note: Not all languages are available for all printers, and you may
need to install special hardware for those languages to appear.

Show Supply Estimates

Show estimates
Do not show estimates

Eco-Mode

Off
Energy
Energy/Paper
Paper

Display the estimates of the supplies on the control panel,
Embedded Web Server, menu settings, and the device statistics
reports.

Minimize the use of energy, paper, or specialty media.

Notes:

• Off is the factory default setting. This resets the printer to its

factory default settings.

• Energy minimizes the power used by the printer.

• Energy/Paper minimizes the use of power and of paper and

specialty media.

• Paper minimizes the amount of paper and specialty media

needed for a print job.

Understanding the printer menus 72

Use To

Quiet Mode

Off
On

Run Initial setup

Yes
No

Paper Sizes

US
Metric

Reduce the amount of noise produced by the printer.

Notes:

• Off is the factory default setting. This supports the

performance specifications for your printer.

• On configures the printer to produce as little noise as

possible. This is best suited for printing text and line art.

• Selecting Photo from the printer driver may disable Quiet

Mode and provide better print quality and full speed
printing.

Instruct the printer to run the setup wizard.

Notes:

• Yes is the factory default setting.

• After completing the setup wizard by selecting Done at the

Country select screen, the default becomes No.

Specify the unit of measurement for paper sizes.

Notes:

• US is the factory default setting.

• The initial setting is determined by your country or region

selection in the initial setup wizard.

Home screen customization

Change Language
Search Held Jobs
Held Jobs

Timeouts

Sleep Mode

Disabled
1–120 min

Change the icons and buttons that appear on the home screen.

For each icon or button, select from the following options:

Display
Do not display

Notes:

• Display is the factory default setting for Search Held Jobs and

Held Jobs.

• Do not display is the factory default setting for Change

language.

Set the amount of time the printer waits after a job is printed before
it goes into a reduced power state.

Notes:

• 30 min is the factory default setting.

• Disabled appears only when Energy Conserve is set to Off.

• The maximum amount of time is increased to 240 minutes

when Energy Conserve is set to Off.

• Lower settings conserve more energy, but may require

longer warm‑up times.

• Select a high setting if the printer is in constant use. Under

most circumstances, this keeps the printer ready to print
with minimum warm‑up time.

Understanding the printer menus 73

Use To

Timeouts

Print with Display Off

Allow printing with display off
Display on when printing

Timeouts

Hibernate Timeout

Disabled
1 hour
2 hours
3 hours
6 hours
1 day
2 days
3 days
1 week
2 weeks
1 month

Timeouts

Hibernate Timeout on Connection

Hibernate
Do Not Hibernate

Print a job with the display turned off.

Note: Display on when printing is the factory default setting.

Set the amount of time the printer waits before it enters Hibernate
mode.

Note: 3 days is the factory default setting.

Set the printer to Hibernate mode even if there is an active Ethernet
connection.

Note: Do Not Hibernate is the factory default setting.

Timeouts

Screen Timeout

15–300 sec

Timeouts

Print Timeout

Disabled
1–255 sec

Timeouts

Wait Timeout

Disabled
15–65535 sec

Set the amount of time in seconds the printer waits before
returning the display to the ready state.

Note: 30 sec is the factory default setting.

Set the amount of time in seconds the printer waits to receive an
end‑of‑job message before canceling the remainder of the print
job.

Notes:

• 90 sec is the factory default setting.

• When the timer expires, any partially printed page still in the

printer is printed.

• Print Timeout is available only when using PCL emulation.

This setting has no effect on PostScript emulation print jobs.

Set the amount of time in seconds the printer waits for additional
data before canceling a print job.

Notes:

• 40 sec is the factory default setting.

• This setting has no effect on PCL emulation print jobs.

Understanding the printer menus 74

Use To

Error Recovery

Auto Reboot

Reboot when idle
Reboot always
Reboot never

Max Auto Reboots

1–20

Print Recovery

Auto Continue

Disabled
5–255 sec

Print Recovery

Jam Recovery

On
Off
Auto

Set the printer to restart when an error is encountered.

Notes:

• Reboot always is the factory default setting for Auto Reboot.

• 2 is the factory default setting for Max Auto Reboots.

• If the printer performs the same number of automatic

reboots that is set in the printer within a certain amount of
time, then the printer shows the applicable error instead of
rebooting.

Let the printer automatically continue printing from certain offline
situations when these are not resolved within the specified time
period.

Note: Disabled is the factory default setting.

Specify whether the printer reprints jammed pages.

Notes:

• Auto is the factory default setting. The printer reprints

jammed pages unless the memory required to hold the
pages is needed for other printer tasks.

• On sets the printer to always reprint jammed pages.

• Off sets the printer to never reprint jammed pages.

Print Recovery

Jam Assist

On
Off

Print Recovery

Page Protect

Off
On

Press Sleep Button

Do nothing
Sleep
Hibernate

Press and Hold Sleep Button

Do nothing
Sleep
Hibernate

Notes:

• On is the factory default setting. This sets the printer to

automatically dump or partially printed pages to the
standard bin after a jammed page has been cleared.

• Off requires the user to remove all pages from all possible

jam locations.

Let the printer successfully print a page that may not have printed
otherwise.

Notes:

• Off is the factory default setting. This prints a partial page

when there is not enough memory to print the whole page.

• On sets the printer to process the whole page so that the

entire page prints.

Determine how the printer, while in idle state, reacts to a short
press of the Sleep button.

Note: Sleep is the factory default setting.

Determine how the printer, while in idle state, reacts to a long press
of the Sleep button.

Note: Do nothing is the factory default setting.

Understanding the printer menus 75

Use To

Factory Defaults

Do Not Restore
Restore Now

Custom Home Message

Off
IP Address
Hostname
Contact Name
Location
Zero Configuration Name
Custom Text [x]

Setup menu

Use To

Printer Language

PCL Emulation
PS Emulation

Return the printer settings to the factory default settings.

Notes:

• Do Not Restore is the factory default setting. This keeps the

user‑defined settings.

• All downloads stored in the RAM are deleted. Downloads

stored in the flash memory are not affected.

Select a custom home message that appears as an alternating
display of the printer status.

Note: Off is the factory default setting.

Set the default printer language.

Notes:

• PCL Emulation is the factory default setting.

• PostScript emulation uses a PostScript interpreter for

processing print jobs.

• PCL Emulation uses a PCL interpreter for processing print

jobs.

• Setting a printer language default does not prevent a

software program from sending print jobs that use another
printer language.

Print Area

Normal
Whole Page

Set the logical and physical printable area.

Notes:

• Normal is the factory default setting. When attempting to

print data on the non‑printable area defined by the Normal
setting, the printer clips the image at the boundary.

• Whole Page allows the image to be moved into the

non‑printable area defined by the Normal setting. This
setting affects only pages printed using a PCL 5 interpreter
and has no effect on pages printed using the PCL XL or
PostScript interpreter.

Understanding the printer menus 76

Use To

Download Target

RAM
Flash

Resource Save

On
Off

Set the storage location for downloads.

Notes:

• RAM is the factory default setting. Storing downloads in the

RAM is temporary.

• Storing downloads in a flash memory places them in

permanent storage. Downloads remain in the flash memory
even when the printer is turned off.

• This menu item appears only when an optional flash memory

is installed.

Specify how the printer handles temporary downloads, such as
fonts and macros stored in the RAM, when the printer receives a
print job that requires more than the available memory.

Notes:

• Off is the factory default setting. Off sets the printer to retain

downloads only until memory is needed. Downloads are
deleted in order to process print jobs.

• On sets the printer to retain downloads during language

changes and printer resets. If the printer runs out of
memory, then Memory Full [38] appears on the
printer display, but downloads are not deleted.

Finishing menu

Use To

Sides (Duplex)

1 sided
2 sided

Duplex Binding

Long Edge
Short Edge

Copies

1–999

Specify whether two‑sided (duplex) printing is set as the default for all print jobs.

Notes:

• “1 sided” is the factory default setting.

• You can set two‑sided printing from the printer software.

For Windows users:

Click File > Print, and then click Properties, Preferences, Options, or Setup.
For Macintosh users:

Choose File > Print, and then adjust the settings from the Print dialog and pop‑up
menus.

Define binding for duplexed pages in relation to page orientation.

Notes:

• Long Edge is the factory default setting. This assumes binding along the long

edge of the page (left edge for portrait and top edge for landscape).

• Short Edge assumes binding along the short edge of the page (top edge for

portrait and left edge for landscape).

Specify the default number of copies for each print job.

Note: 1 is the factory default setting.

Understanding the printer menus 77

Use To

Blank Pages

Do Not Print
Print

Collate

(1,1,1) (2,2,2)
(1,2,3) (1,2,3)

Separator Sheets

Off
Between Copies
Between Jobs
Between Pages

Separator Source

Tray [x]
Multipurpose Feeder

Specify whether blank pages are inserted in a print job.

Note: Do Not Print is the factory default setting.

Stack the pages of a print job in sequence when printing multiple copies.

Note: “(1,2,3) (1,2,3)” is the factory default setting.

Specify whether blank separator sheets are inserted.

Notes:

• Off is the factory default setting.

• Between Copies inserts a blank sheet between each copy of a print job if

Collate is set to “(1,2,3) (1,2,3).” If Collate is set to “(1,1,1) (2,2,2),” then a
blank page is inserted between each set of printed pages, such as after all
page 1's and after all page 2's.

• Between Jobs inserts a blank sheet between print jobs.

• Between Pages inserts a blank sheet between each page of a print job. This

setting is useful when printing transparencies or when inserting blank pages in
a document.

Specify the paper source for the separator sheet.

Note: Tray 1 (standard tray) is the factory default setting.

Paper Saver

Off
2‑Up
3‑Up
4‑Up
6‑Up
9‑Up
12‑Up
16‑Up

Paper Saver Ordering

Horizontal
Reverse Horizontal
Reverse Vertical
Vertical

Paper Saver Orientation

Auto
Landscape
Portrait

Paper Saver Border

None
Solid

Print multiple pages on a single sheet of paper.

Notes:

• Off is the factory default setting.

• When the number of pages per sheet is selected, each page is scaled so that

the number of pages you want can be displayed on the sheet.

Specify the order in which pages are printed on a single sheet when using Paper Saver.

Notes:

• Horizontal is the factory default setting.

• Positioning depends on the number of page images and whether they are in

portrait or in landscape orientation.

Specify the orientation in which pages are printed on a single sheet.

Note: Auto is the factory default setting. The printer chooses between portrait and
landscape.

Print a border when using Paper Saver.

Note: None is the factory default setting.

Understanding the printer menus 78

Quality menu

Use To

Print Resolution

300 dpi
600 dpi
1200 dpi
1200 Image Q
2400 Image Q

Pixel Boost

Off
Fonts
Horizontally
Vertically
Both directions
Isolated

Toner Darkness

1–10

Enhance Fine Lines

On
Off

Specify the printed output resolution in dots per inch.

Note: 600 dpi is the factory default setting.

Enable more pixels to print in clusters for clarity, in order to enhance images horizontally
or vertically, or to enhance fonts.

Note: Off is the factory default setting.

Lighten or darken the printed output.

Notes:

• 8 is the factory default setting.

• Selecting a smaller number can help conserve toner.

Enable a print mode preferable for files such as architectural drawings, maps, electrical
circuit diagrams, and flow charts.

Notes:

Gray Correction

Auto
Off

Brightness

‑6 to 6

Contrast

0–5

• Off is the factory default setting.

• You can set this option from the printer software. For Windows users, click File >

Print, and then click Properties, Preferences, Options, or Setup. For Macintosh
users, choose File > Print, and then adjust the settings from the Print dialog and
pop‑up menus.

• To set this option using the Embedded Web Server, type the network printer IP

address in the Web browser address field.

Automatically adjust the contrast enhancement applied to images.

Note: Auto is the factory default setting.

Adjust the printed output either by lightening or darkening it. You can conserve toner
by lightening the output.

Note: 0 is the factory default setting.

Adjust the contrast of printed objects.

Note: 0 is the factory default setting.

Understanding the printer menus 79

Utilities menu

Use To

Format Flash

Yes
No

Format the flash memory.

Warning—Potential Damage: Do not turn off the printer while the flash memory is
being formatted.

Notes:

• Flash memory refers to the memory added by installing a flash memory card in

the printer.

• Yes deletes all data stored in the flash memory.

• No cancels the format request.

• The flash memory option card must not be read/write‑ or write‑protected.

• This menu item appears only when a non‑defective flash memory card is

installed.

Hex Trace Assist in isolating the source of a print job problem.

Notes:

• When activated, all data sent to the printer is printed in hexadecimal and

character representation, and control codes are not executed.

• To exit or deactivate Hex Trace, turn off or reset the printer.

Coverage Estimator

Off
On

Provide an estimate of the percentage coverage of toner on a page. The estimate is
printed on a separate page at the end of each print job.

Note: Off is the factory default setting.

XPS menu

Use To

Print Error Pages

Off
On

PDF menu

Use To

Scale to Fit

Yes
No

Annotations

Do Not Print
Print

Print a page containing information on errors, including XML markup errors.

Note: Off is the factory default setting.

Scale page content to fit the selected paper size.

Note: No is the factory default setting.

Print annotations in a PDF.

Note: Do Not Print is the factory default setting.

Understanding the printer menus 80

PostScript menu

Use To

Print PS Error

On
Off

Lock PS Startup Mode

On
Off

Font Priority

Resident
Flash

PCL Emul menu

Use To

Font Source

Resident
Download
Flash
All

Print a page containing the PostScript error.

Note: Off is the factory default setting.

Disable the SysStart file.

Note: Off is the factory default setting.

Establish the font search order.

Notes:

• Resident is the factory default setting.

• This menu item is available only when a formatted flash memory card is

installed and operating properly.

• Make sure the flash memory card is not read/write‑, write‑, or

password‑protected.

• Job Buffer Size must not be set to 100%.

Specify the set of fonts used by the Font Name menu.

Notes:

• “Resident” is the factory default setting. “Resident” shows the factory

default set of fonts downloaded in the RAM.

• “Download” shows all the fonts downloaded in the RAM.

• “Flash” shows all fonts resident in that option. The optional flash memory

card must be properly formatted and cannot be read/write‑, write‑, or
password‑protected.

• “All” shows all fonts available to any option.

Font Name

Courier 10

Symbol Set

10U PC‑8
12U PC‑850

Identify a specific font and the option where it is stored.

Note: Courier 10 is the factory default setting. Courier 10 shows the font
name, font ID, and the storage location in the printer. The font source
abbreviation is R for Resident, F for Flash, and D for Download.

Specify the symbol set for each font name.

Notes:

• 10U PC‑8 is the US factory default setting. 12U PC‑850 is the international

factory default setting.

• A symbol set is a set of alphabetic and numeric characters, punctuation,

and special symbols. Symbol sets support the different languages or
specific program, such as math symbols for scientific text. Only the
supported symbol sets are shown.

Understanding the printer menus 81

Use To

PCL Emulation Settings

Point Size

1.00–1008.00

PCL Emulation Settings

Pitch

0.08–100

PCL Emulation Settings

Orientation

Portrait
Landscape

Change the point size for scalable typographic fonts.

Notes:

• 12 is the factory default setting.

• Point size refers to the height of the characters in the font. One point

equals approximately 0.014 inch.

• Point sizes can be increased or decreased in 0.25‑point increments.

Specify the font pitch for scalable monospaced fonts.

Notes:

• 10 is the factory default setting.

• Pitch refers to the number of fixed‑space characters per inch (cpi).

• Pitch can be increased or decreased in 0.01‑cpi increments.

• For nonscalable monospaced fonts, the pitch appears on the display but it

cannot be changed.

Specify the orientation of text and graphics on the page.

Notes:

• Portrait is the factory default setting. Portrait prints text and graphics

parallel to the short edge of the page.

• Landscape prints text and graphics parallel to the long edge of the page.

PCL Emulation Settings

Lines per Page

1–255

PCL Emulation Settings

A4 Width

198 mm
203 mm

PCL Emulation Settings

Auto CR after LF

On
Off

PCL Emulation Settings

Auto LF after CR

On
Off

Specify the number of lines that print on each page.

Notes:

• 60 is the US factory default setting. 64 is the international default setting.

• The printer sets the amount of space between each line based on the

Lines per Page, Paper Size, and Orientation settings. Select the Paper Size
and Orientation you want before setting Lines per Page.

Set the printer to print on A4‑size paper.

Notes:

• 198 mm is the factory default setting.

• The 203‑mm setting sets the width of the page to allow printing of eighty

10‑pitch characters.

Specify whether the printer automatically performs a carriage return (CR) after
a line feed (LF) control command.

Note: Off is the factory default setting.

Specify whether the printer automatically performs a line feed (LF) after a
carriage return (CR) control command.

Note: Off is the factory default setting.

Understanding the printer menus 82

Use To

Tray Renumber

Assign MP Feeder

Off
None
0–199

Assign Tray [x]

Off
None
0–199

Assign Manual Paper

Off
None
0–199

Assign Manual Env

Off
None
0–199

Tray Renumber

View Factory Defaults

MPF Default = 8
T1 Default = 1
T1 Default = 4
T1 Default = 5
T1 Default = 20
T1 Default = 21
Env Default = 6
MPaper Default = 2
MEnv Default = 3

Configure the printer to work with printer software or programs that use
different source assignments for trays and feeders.

Notes:

• Off is the factory default setting.

• None cannot be selected. It is only displayed when it is selected by the

PCL 5 interpreter. It also ignores the Select Paper Feed command.

• 0–199 allows a custom setting to be assigned.

Display the factory default setting assigned to each tray or feeder.

Tray Renumber

Restore Defaults

Yes
No

Restore all tray and feeder assignments to their factory default settings.

Understanding the printer menus 83

HTML menu

Use To

Font Name

Albertus MT
Antique Olive
Apple Chancery
Arial MT
Avant Garde
Bodoni
Bookman
Chicago
Clarendon
Cooper Black
Copperplate
Coronet
Courier
Eurostile
Garamond
Geneva
Gill Sans
Goudy
Helvetica
Hoefler Text
Intl CG Times
Intl Courier
Intl Univers

Joanna MT
Letter Gothic
Lubalin Graph
Marigold
MonaLisa Recut
Monaco
New CenturySbk
New York
Optima
Oxford
Palatino
StempelGaramond
Taffy
Times
TimesNewRoman
Univers
Zapf Chancery
NewSansMTCS
NewSansMTCT
New SansMTJA
NewSansMTKO

Set the default font for HTML documents.

Note: The Times font is used in HTML documents that do not
specify a font.

Use To

Font Size

1–255 pt

Scale

1–400%

Orientation

Portrait
Landscape

Set the default font size for HTML documents.

Notes:

Scale the default font for HTML documents.

Notes:

Set the page orientation for HTML documents.

Note: Portrait is the factory default setting.

• 12 pt is the factory default setting.

• Font size can be increased in 1‑point increments.

• 100% is the factory default setting.

• Scaling can be increased in 1% increments.

Understanding the printer menus 84

Use To

Margin Size

8–255 mm

Backgrounds

Do Not Print
Print

Image menu

Use To

Auto Fit

On
Off

Invert

On
Off

Set the page margin for HTML documents.

Notes:

• 19 mm is the factory default setting.

• Margin size can be increased in 1‑mm increments.

Specify whether to print backgrounds on HTML documents.

Note: Print is the factory default setting.

Select the optimal paper size, scaling, and orientation.

Note: On is the factory default setting. It overrides scaling and orientation settings
for some images.

Invert bitonal monochrome images.

Notes:

• Off is the factory default setting.

• This setting does not apply to GIF or JPEG images.

Scaling

Anchor Top Left
Best Fit
Anchor Center
Fit Height/Width
Fit Height
Fit Width

Orientation

Portrait
Landscape
Reverse Portrait
Reverse Landscape

Scale the image to fit the selected paper size.

Notes:

• Best Fit is the factory default setting.

• When Auto Fit is set to On, Scaling is automatically set to Best Fit.

Set the image orientation.

Note: Portrait is the factory default setting.

Help menu

The Help menu consists of a series of Help pages that are stored in the printer as PDFs. They contain information about
using the printer and performing printing tasks.

English, French, German, and Spanish translations are stored in the printer.

Menu item Description

Print All Guides Prints all the guides

Print Quality Provides information about solving print quality issues

Understanding the printer menus 85

Menu item Description

Printing Guide Provides information about loading paper and other specialty media

Media Guide Provides a list of the paper sizes supported in trays and feeders

Print Defects Guide Provides information about resolving print defects

Menu Map Provides a list of the printer control panel menus and settings

Information Guide Provides help in locating additional information

Connection Guide Provides information about connecting the printer locally (USB) or to a network

Moving Guide Provides instructions for safely moving the printer

Saving money and the environment 86

Saving money and the environment

Saving paper and toner

Studies show that as much as 80% of the carbon footprint of a printer is related to paper usage. You can significantly
reduce your carbon footprint by using recycled paper and the following printing suggestions, such as printing on both
sides of the paper and printing multiple pages on one side of a single sheet of paper.

For information on how you can quickly save paper and energy using one printer setting, see

page 87.

“Using Eco‑mode” on

Using recycled paper

As an environmentally conscious company, we support the use of recycled office paper produced specifically for use
in laser printers. For more information on recycled papers that work well with your printer, see

and other office papers” on page 39.

“Using recycled paper

Conserving supplies

Use both sides of the paper

If your printer model supports two‑sided printing, then you can control whether print appears on one or two sides of
the paper.

Notes:

• Two-sided printing is the default setting in the print driver.

• For a complete list of supported products and countries, go to www.dell.com/support.

Place multiple pages on one sheet of paper

You can print up to 16 consecutive pages of a multiple‑page document onto one side of a single sheet of paper by
setting multiple page printing (N‑Up) for the print job.

Check your first draft for accuracy

Before printing or making multiple copies of a document:

• Use the preview feature to see how the document looks like before you print it.

• Print one copy of the document to check its content and format for accuracy.

Avoid paper jams

Correctly set the paper type and size to avoid paper jams. For more information, see “Avoiding jams” on page 103.

Saving money and the environment 87

Saving energy

Using Eco‑mode

Use Eco‑Mode to quickly select one or more ways to reduce your printer's environmental impact.

1 From the printer control panel, navigate to:

> Settings > Settings > > General Settings > > Eco‑Mode > > select the setting you want

Use To

Off Use the factory default settings for all settings associated with Eco‑Mode. This setting supports the

performance specifications for your printer.

Energy Reduce energy use, especially when the printer is idle.

• Printer engine motors do not start until a job is ready to print. You may notice a short delay before

the first page is printed.

• The printer enters Sleep mode after one minute of inactivity.

Energy/Paper Use all the settings associated with Energy and Paper modes.

Plain Paper

• Enable the automatic two‑sided (duplex) feature.

• Turn off print log features.

2 Press .

Reducing printer noise

Use Quiet mode to reduce the printer noise.

1 From the printer control panel, navigate to:

> Settings > Settings > > General Settings > > Quiet Mode >

2 Select a setting you want.

Use To

On Reduce printer noise.

Notes:

• Print jobs will process at a reduced speed.

• Printer engine motors do not start until a document

is ready to print. There is a short delay before the
first page is printed.

Off Use factory default settings.

Note: This setting supports the performance
specifications of the printer.

3 Press .

Saving money and the environment 88

Adjusting Sleep mode

To save energy, decrease the number of minutes the printer waits before it enters Sleep mode.

Available settings range from 1–180 minutes. The factory default setting is 30 minutes.

Using the Embedded Web Server

1

Open a Web browser, and then type the printer IP address in the address field.

Notes:

• View the printer IP address in the TCP/IP section in the Network/Reports menu. The IP address appears as

four sets of numbers separated by periods, such as 123.123.123.123.

• If you are using a proxy server, then temporarily disable it to load the Web page correctly.

2 Click Settings > General Settings > Timeouts.

3 In the Sleep Mode field, enter the number of minutes you want the printer to wait before it enters Sleep mode.

4 Click Submit.

Using the printer control panel

1

From the printer control panel, navigate to:

> Settings > Settings > > General Settings > > Timeouts > > Sleep Mode >

2 Press the left or right arrow button to select the number of minutes you want the printer to wait before it enters

Sleep mode.

3 Press .

Using Hibernate mode

Hibernate is an ultra‑low‑power saving mode.

Notes:

• Three days is the default amount of time before the printer enters Hibernate mode.

• Make sure to wake the printer from Hibernate mode before sending a print job. A hard reset or a long press of

the Sleep button wakes the printer from Hibernate mode.

• If the printer is in Hibernate mode, then the Embedded Web Server is disabled.

1 From the control panel, navigate to:

> Settings > > Settings > > General Settings >

2 Select Press Sleep Button or Press and Hold Sleep Button, and then press .

3 Press Hibernate > .

Saving money and the environment 89

Adjusting the brightness of the printer display

To save energy, or if you have trouble reading the display, adjust its brightness settings.

Using the Embedded Web Server

1

Open a Web browser, and then type the printer IP address in the address field.

Notes:

• View the printer IP address in the TCP/IP section in the Network/Ports menu. The IP address appears as four

sets of numbers separated by periods, such as 123.123.123.123.

• If you are using a proxy server, then temporarily disable it to load the Web page correctly.

2 Click Settings > General Settings.

3 In the Screen Brightness field, enter the brightness percentage you want for the display.

4 Click Submit.

Recycling

Recycling Dell products

To return Dell products for recycling:

1 Visit our Web site at www.dell.com/recycle.

2 Select your country or region.

3 Follow the instructions on the computer screen.

Securing the printer 90

Securing the printer

Using the security lock feature

The printer is equipped with a security lock feature. Attach a security lock compatible with most laptop computers in
the location shown to secure the printer in place.

Statement of Volatility

Your printer contains various types of memory that can store device and network settings, and user data.

Type of memory Description

Volatile memory Your printer uses standard random access memory (RAM) to

temporarily buffer user data during simple print jobs.

Non-volatile memory Your printer may use two forms of non-volatile memory:

EEPROM and NAND (flash memory). Both types are used to
store operating system, device settings, and network
information.

Erase the content of any installed printer memory in the following circumstances:

• The printer is being decommissioned.

• The printer is being moved to a different department or location.

• The printer is being serviced by someone from outside your organization.

• The printer is being removed from your premises for service.

• The printer is being sold to another organization.

Securing the printer 91

Erasing volatile memory

The volatile memory (RAM) installed in your printer requires a power source to retain information. To erase the buffered
data, turn off the printer.

Erasing non‑volatile memory

Erase individual settings, device and network settings, security settings, and embedded solutions by following these
steps:

1 Turn off the printer.

2 Hold down 2 and 6 on the keypad while turning the printer on. Release the buttons only when the screen with the

progress bar appears.

The printer performs a power-on sequence, and then the Configuration menu appears. When the printer is fully
turned on, a list of functions appears on the printer display.

3 Press the up or down arrow button until Wipe All Settings appears.

The printer will restart several times during this process.

Note: Wipe All Settings securely removes device settings, solutions, jobs, and passwords from the printer
memory.

4 Navigate to:

Back > Exit Config Menu

The printer will perform a power‑on reset, and then return to normal operating mode.

Finding printer security information

In high-security environments, you may need to take additional steps to make sure that confidential data stored in the
printer cannot be accessed by unauthorized persons. For more information, check the “Embedded Web Server —
Security” Administrator’s Guide from your printer CD or from our Web site, or contact the place where you purchased
the printer.

Maintaining the printer 92

Maintaining the printer

Periodically, certain tasks are required to maintain the optimum performance of your printer.

Warning—Potential Damage: Failure to replace parts and supplies when directed may cause damage to your printer
or prevent the printer from performing optimally.

Cleaning the printer

Cleaning the printer

Note: You may need to perform this task after every few months.

Warning—Potential Damage: Damage to the printer caused by improper handling is not covered by the printer

warranty.

1 Make sure that the printer is turned off and unplugged from the electrical outlet.

CAUTION—SHOCK HAZARD: To avoid the risk of electrical shock when cleaning the exterior of the printer,

unplug the power cord from the electrical outlet and disconnect all cables from the printer before
proceeding.

2 Remove paper from the standard bin and multipurpose feeder.

3 Remove any dust, lint, and pieces of paper around the printer using a soft brush or vacuum.

4 Dampen a clean, lint-free cloth with water, and use it to wipe the outside of the printer.

Warning—Potential Damage: Do not use household cleaners or detergents to prevent damage to the exterior

of the printer.

5 Make sure all areas of the printer are dry before sending a new print job.

Checking the status of parts and supplies

A message appears on the printer display when a replacement supply item is needed or when maintenance is required.

Checking the status of parts and supplies on the printer control panel

From the printer control panel, navigate to:

> Status/Supplies > View Supplies >

Checking the status of parts and supplies from the Embedded Web Server

Note: Make sure the computer and printer are connected to the same network.

1 Open a Web browser, and then type the printer IP address in the address field.

Maintaining the printer 93

Notes:

• View the printer IP address in the TCP/IP section in the Network/Ports menu. The IP address appears as four

sets of numbers separated by periods, such as 123.123.123.123.

• If you are using a proxy server, then temporarily disable it to load the Web page correctly.

2 Click Device Status > More Details.

Estimated number of remaining pages

The estimated number of remaining pages is based on the recent printing history of the printer. Its accuracy may
vary significantly and is dependent on many factors, such as actual document content, print quality settings, and
other printer settings.

The accuracy of the estimated number of remaining pages may decrease when the actual printing consumption is
different from the historical printing consumption. Consider the variable level of accuracy before purchasing or replacing
supplies based on the estimate. Until an adequate print history is obtained on the printer, initial estimates assume
future supplies consumption based on the International Organization for Standardization* test methods and page
content.

* Average continuous black declared cartridge yield in accordance with ISO/IEC 19752.

Ordering supplies

Ordering supplies using the Supplies Ordering Utility

1 Use the Search command on the Start menu to locate Status Monitor Center.

2 Open the application, and then click Order Supplies.

Ordering supplies using Printer Home

1 Use the Search command on the Start menu to locate Dell Printer Home.

2 Open the application, and then click Maintenance > Order supplies.

Storing supplies

Choose a cool, clean storage area for the printer supplies. Store supplies right side up in their original packing until you
are ready to use them.

Do not expose supplies to:

• Direct sunlight

• Temperatures above 35°C (95°F)

• High humidity above 80%

• Salty air

• Corrosive gases

• Heavy dust

Maintaining the printer 94

Replacing supplies

Replacing the toner cartridge

1 Press the button on the right side of the printer, and then open the front door.

2 Pull the toner cartridge out using the handle.

3 Unpack the toner cartridge, and then remove all packing materials.

Maintaining the printer 95

4 Shake the new cartridge to redistribute the toner.

5 Insert the toner cartridge into the printer by aligning the side rails of the cartridge with the arrows on the side rails

inside the printer.

Warning—Potential Damage: Do not expose the imaging unit to direct light for more than 10 minutes.
Extended exposure to light may cause print quality problems.

6 Close the front door.

Replacing the imaging unit

1 Press the button on the right side of the printer, and then open the front door.

Maintaining the printer 96

2 Pull the toner cartridge out using the handle.

3 Lift the blue handle, and then pull the imaging unit out of the printer.

4 Unpack the new imaging unit, and then shake it.

5 Remove all packing materials from the imaging unit.

Warning—Potential Damage: Do not expose the imaging unit to direct light for more than 10 minutes.

Extended exposure to light may cause print quality problems.

Maintaining the printer 97

Warning—Potential Damage: Do not touch the photoconductor drum. Doing so may affect the print quality of
future print jobs.

6 Insert the imaging unit into the printer by aligning the arrows on the side rails of the imaging unit with the arrows

on the side rails inside the printer.

7 Insert the toner cartridge into the printer by aligning the side rails of the cartridge with the arrows on the side rails

inside the printer.

8 Close the front door.

Maintaining the printer 98

Moving the printer

Before moving the printer

CAUTION—POTENTIAL INJURY: Before moving the printer, follow these guidelines to avoid personal injury or

printer damage:

• Turn the printer off using the power switch, and then unplug the power cord from the electrical outlet.

• Disconnect all cords and cables from the printer before moving it.

• If an optional tray is installed, then remove it from the printer. To remove the optional tray, slide the latch on the

right side of the tray toward the front of the tray until it clicks into place.

• Use the handholds located on both sides of the printer to lift it.

• Make sure your fingers are not under the printer when you set it down.

• Before setting up the printer, make sure there is adequate clearance around it.

Use only the power cord provided with this product or the manufacturer's authorized replacement.

Warning—Potential Damage: Damage to the printer caused by improper moving is not covered by the printer
warranty.

Moving the printer to another location

The printer and its hardware options can be safely moved to another location by following these precautions:

• Any cart used to move the printer must have a surface able to support the full footprint of the printer.

• Any cart used to move the hardware options must have a surface able to support the dimensions of the hardware

options.

• Keep the printer in an upright position.

• Avoid severe jarring movements.

Shipping the printer

When shipping the printer, use the original packaging.

Managing the printer 99

Managing the printer

Managing printer messages

Use the Status Messenger application to view error messages requiring your intervention on your printer. When there
is an error, a bubble appears telling you what the error is, and points you to the appropriate recovery information.

If you installed Status Messenger with your printer software, then the application launches automatically when the
software installation is completed. The installation is successful if you see the Status Messenger icon in the system tray.

Notes:

• This feature is available only in Windows XP or later.

• Make sure bidirectional communication support is in place so the printer and the computer can communicate.

Disabling Status Messenger

1 From the system tray, right‑click the Status Messenger icon.

2 Select Exit.

Enabling Status Messenger

1 Use the Search command on the Start menu to locate Status Messenger.

2 Open the application.

Accessing Status Monitor Center

Use this application to view the status of any USB‑ or network‑connected printer and to order supplies online.

Note: Make sure bidirectional communication support is in place so the printer and the computer can communicate.

1 Use the Search command on the Start menu to locate Status Monitor Center.

2 Open the application.

Checking the virtual display

1 Open a Web browser, and then type the printer IP address in the address field.

Notes:

• Print a network setup page or menu settings page, and then locate the IP address in the TCP/IP section. The

IP address appears as four sets of numbers separated by periods, such as 123.123.123.123.

• If you are using a proxy server, then temporarily disable it to load the Web page correctly.

2 Press Enter to open the Web page of your printer.

Managing the printer 100

3 Click Applications > Remote Operator Panel > Launch VNC Applet.

Note: VNC Applet requires a Java plug‑in to launch.

4 Click Click here to continue.

The virtual display works as an actual display would work on a printer control panel.

Viewing reports

You can view some reports from the Embedded Web Server. These reports are useful for assessing the status of the
printer, network, and supplies.

1 Open a Web browser, and then type the printer IP address in the address field.

Notes:

• View the printer IP address in the TCP/IP section in the Network/Ports menu. The IP address appears as four

sets of numbers separated by periods, such as 123.123.123.123.

• If you are using a proxy server, then temporarily disable it to load the Web page correctly.

2 Click Reports, and then click the type of report you want to view.

Configuring supply notifications from the Embedded Web Server

You can determine how you would like to be notified when supplies run nearly low, low, very low, or reach their
end‑of‑life by setting the selectable alerts.

Notes:

• Selectable alerts can be set on the toner cartridge, imaging unit, and maintenance kit.

• All selectable alerts can be set for nearly low, low, and very low supply conditions. Not all selectable alerts can

be set for the end‑of‑life supply condition. E‑mail selectable alert is available for all supply conditions.

• The percentage of estimated remaining supply that prompts the alert can be set on some supplies for some

supply conditions.

1 Open a Web browser, and then type the printer IP address in the address field.

Notes:

• View the printer IP address in the TCP/IP section in the Network/Ports menu. The IP address appears as four

sets of numbers separated by periods, such as 123.123.123.123.

• If you are using a proxy server, then temporarily disable it to load the Web page correctly.

2 Click Settings > Print Settings > Supply Notifications.

3 From the drop‑down menu for each supply, select one of the following notification options: