Dell B3460dn User Manual
Dell B3460dn Laser Printer
User's Guide
June 2012 www.dell.com | support.dell.com
Trademarks
Information in this document is subject to change without notice.
© 2012 Dell, Inc. All rights reserved.
Reproduction of this material in any manner whatsoever without the written permission of Dell Inc. is strictly forbidden.
Trademarks used in this text: Dell, the DELL logo, Inspiron, Dell Precision, Dimension, OptiPlex, Latitude, PowerEdge, PowerVault, PowerApp, and Dell OpenManage are trademarks
of Dell Inc.; Intel, Pentium, and Celeron are registered trademarks of Intel Corporatio n; Microsoft and Windows are registered trademarks of Microsoft Corporation.
Other trade marks and trade names may be used in this document to refer to the entities claiming the marks and n ames of their products. Dell Inc. disclaims any proprietary
interest in trademarks and trade names other than its own.
Contents 2
Contents
Safety information.......................................................................................6
Learning about the printer...........................................................................8
Finding information about the printer......................................................................................................8
Selecting a location for the printer............................................................................................................9
Printer configurations.............................................................................................................................10
Using the printer control panel...............................................................................................................11
Understanding the colors of the indicator and Sleep button lights........................................................12
Additional printer setup.............................................................................13
Installing internal options........................................................................................................................13
Installing hardware options.....................................................................................................................17
Attaching cables......................................................................................................................................19
Setting up the printer software...............................................................................................................20
Networking..............................................................................................................................................22
Connecting the printer to a wireless network using the Embedded Web Server...................................25
Verifying printer setup............................................................................................................................26
Loading paper and specialty media............................................................27
Setting the paper size and type...............................................................................................................27
Configuring Universal paper settings......................................................................................................27
Using the standard bin and paper stop...................................................................................................27
Loading trays.................................................................................................................. .........................28
Loading the multipurpose feeder............................................................................................................32
Linking and unlinking trays......................................................................................................................35
Linking and unlinking trays ...............................................................................................................................35
Creating a custom name for a paper type ........................................................................................................ 35
Assigning a custom paper type name ...............................................................................................................36
Assigning a custom paper type ......................................................................................................................... 37
Paper and specialty media guide................................................................38
Paper guidelines......................................................................................................................................38
Using specialty media..............................................................................................................................40
Supported paper sizes, types, and weights.............................................................................................43
Contents 3
Printing......................................................................................................46
Printing a document................................................................................................................................46
Printing a document .........................................................................................................................................46
Adjusting toner darkness ..................................................................................................................................46
Printing from a mobile device.................................................................................................................47
Printing from a flash drive.......................................................................................................................47
Printing from a flash drive ................................................................................................................................47
Supported flash drives and file types................................................................................................................49
Printing confidential and other held jobs...................................................................................... ..........49
Printing confidential and other held jobs .........................................................................................................49
Printing information pages......................................................................................................................50
Printing a font sample list .................................................................................................................................50
Printing a directory list...................................................................................................................................... 50
Canceling a print job.......................................................................................................... ......................50
Canceling a print job from the printer control panel ........................................................................................50
Canceling a print job from the computer ......................................................................................................... 51
Understanding the printer menus..............................................................52
Menus list................................................................................................................................................52
Paper menu.............................................................................................................................................53
Reports menu..........................................................................................................................................61
Network/Ports menu...............................................................................................................................62
Security menu.........................................................................................................................................70
Settings menu..........................................................................................................................................72
Help menu...............................................................................................................................................85
Saving money and the environment...........................................................87
Saving paper and toner...........................................................................................................................87
Saving energy..........................................................................................................................................87
Recycling..................................................................................................................................................90
Securing the printer...................................................................................91
Using the security lock feature................................................................................................................91
Statement of Volatility............................................................................................................................91
Erasing volatile memory..........................................................................................................................92
Erasing non‑volatile memory..................................................................................................................92
Finding printer security information........................................................................................... ............92
Contents 4
Maintaining the printer..............................................................................93
Cleaning the printer................................................................................................................................93
Checking the status of parts and supplies...............................................................................................93
Estimated number of remaining pages...................................................................................................94
Ordering supplies....................................................................................................................................94
Storing supplies.......................................................................................................................................95
Replacing supplies...................................................................................................................................95
Moving the printer............................................................................................................. .....................99
Managing the printer...............................................................................101
Managing printer messages..................................................................................................................101
Accessing Status Monitor Center..........................................................................................................101
Checking the virtual display...................................................................................................................101
Viewing reports.....................................................................................................................................102
Configuring supply notifications from the Embedded Web Server.......................................................102
Modifying confidential print settings....................................................................................................103
Copying printer settings to other printers.............................................................................................103
Restoring factory default settings.........................................................................................................104
Clearing jams............................................................................................105
Avoiding jams........................................................................................................................................105
Understanding jam messages and locations.........................................................................................106
[x]‑page jam, open front door. [20y.xx]................................................................................................108
[x]‑page jam, open rear door. [20y.xx]..................................................................................................111
[x]‑page jam, clear standard bin. [20y.xx].............................................................................................112
[x]‑page jam, remove tray 1 to clear duplex. [23y.xx]...........................................................................113
[x]‑page jam, open tray [x]. [24y.xx].....................................................................................................114
[x]‑page jam, clear manual feeder. [25y.xx]..........................................................................................115
Troubleshooting.......................................................................................117
Understanding the printer messages....................................................................................................117
Solving printer problems.......................................................................................................................127
Solving print problems..........................................................................................................................133
Embedded Web Server does not open.................................................................................................156
Contacting technical support................................................................................................................158
Contents 5
Appendix..................................................................................................159
Index........................................................................................................161
Safety information 6
Safety information
Connect the power cord to a properly grounded electrical outlet that is near the product and easily accessible.
Do not place or use this product near water or wet locations.
CAUTION—POTENTIAL INJURY: This product uses a laser. Use of controls or adjustments or performance of
procedures other than those specified herein may result in hazardous radiation exposure.
This product uses a printing process that heats the print media, and the heat may cause the media to release emissions.
You must understand the section in your operating instructions that discusses the guidelines for selecting print media
to avoid the possibility of harmful emissions.
CAUTION—POTENTIAL INJURY: The lithium battery in this product is not intended to be replaced. There is a
danger of explosion if a lithium battery is incorrectly replaced. Do not recharge, disassemble, or incinerate a
lithium battery. Discard used lithium batteries according to the manufacturer's instructions and local
regulations.
CAUTION—POTENTIAL INJURY: Before moving the printer, follow these guidelines to avoid personal injury or
printer damage:
• Turn the printer off using the power switch, and then unplug the power cord from the electrical outlet.
• Disconnect all cords and cables from the printer before moving it.
• If an optional tray is installed, then remove it from the printer. To remove the optional tray, slide the latch on the
right side of the tray toward the front of the tray until it clicks into place.
• Use the handholds located on both sides of the printer to lift it.
• Make sure your fingers are not under the printer when you set it down.
• Before setting up the printer, make sure there is adequate clearance around it.
Use only the power cord provided with this product or the manufacturer's authorized replacement.
CAUTION—HOT SURFACE: The inside of the printer might be hot. To reduce the risk of injury from a hot
component, allow the surface to cool before touching.
CAUTION—SHOCK HAZARD: If you are accessing the controller board or installing optional hardware or
memory devices sometime after setting up the printer, then turn the printer off, and unplug the power cord
from the electrical outlet before continuing. If you have any other devices attached to the printer, then turn
them off as well, and unplug any cables going into the printer.
CAUTION—SHOCK HAZARD: Make sure that all external connections (such as Ethernet and telephone system
connections) are properly installed in their marked plug-in ports.
This product is designed, tested, and approved to meet strict global safety standards with the use of specific
manufacturer's components. The safety features of some parts may not always be obvious. The manufacturer is not
responsible for the use of other replacement parts.
CAUTION—POTENTIAL INJURY: Do not cut, twist, bind, crush, or place heavy objects on the power cord. Do not
subject the power cord to abrasion or stress. Do not pinch the power cord between objects such as furniture
and walls. If any of these things happen, a risk of fire or electrical shock results. Inspect the power cord regularly
for signs of such problems. Remove the power cord from the electrical outlet before inspecting it.
Refer service or repairs, other than those described in the user documentation, to a service representative.
CAUTION—SHOCK HAZARD: To avoid the risk of electrical shock when cleaning the exterior of the printer,
unplug the power cord from the electrical outlet and disconnect all cables from the printer before proceeding.
Safety information 7
CAUTION—POTENTIAL INJURY: To reduce the risk of equipment instability, load each tray separately. Keep all
other trays closed until needed.
CAUTION—SHOCK HAZARD: Do not set up this product or make any electrical or cabling connections, such as
the fax feature, power cord, or telephone, during a lightning storm.
SAVE THESE INSTRUCTIONS.
Learning about the printer 8
Learning about the printer
Finding information about the printer
What are you looking for? Find it here
Initial setup instructions:
• Connecting the printer
Setup documentation—The setup documentation came
with the printer.
• Installing the printer software
Additional setup and instructions for using the printer:
• Selecting and storing paper and specialty media
• Loading paper
• Configuring printer settings
User's Guide and Quick Reference Guide—The guides are
available on the Software and Documentation CD.
For updates, visit our Web site at
http://support.dell.com.
• Viewing and printing documents and photos
• Setting up and using the printer software
• Configuring the printer on a network
• Caring for and maintaining the printer
• Troubleshooting and solving problems
Instructions for:
• Connecting the printer to an Ethernet network
• Troubleshooting printer connection problems
Help using the printer softwar e Windows or Mac Help—Open a printer software program
Networking Guide—Open the Software and
Documentation CD, and then look for Printer and
Software Documentation under the Pubs folder. From
the list of publications, click the Networking Guide link.
or application, and then click Help.
?
Click
to view context‑sensitive information.
The latest supplemental information, updates, and technical
support:
• Documentation
• Driver downloads
• Product upgrades
• Service call and repair information
• Order status
• Live chat support
• E‑mail support
• Voice support
Notes:
• Help is automatically installed with the printer
software.
• The printer software is located in the printer
program folder or on the desktop, depending on
your operating system.
Dell Support Web site—
Support telephone numbers and hours of operation for
your country or region can be found on the Support Web
site.
Have the following information ready when you contact
support so that they may serve you faster:
http://support.dell.com
• service tag
• express service Code
Note: The service tag and express service code appear
on labels located on your printer.
Learning about the printer 9
What are you looking for? Find it here
• Software and Drivers—Certified drivers for my printer and
installers for Dell printer software
• Readme files—Last‑minute technical changes, or advanced
technical reference materials for experienced users or
technicians
• Supplies and accessories for my printer
• Replacement cartridges
• Safety information for preparing to operate my printer
• Regulatory information
• Warranty information
Software and Documentation CD
Dell Printer Supplies Web site–
You can purchase printer supplies online, by telephone,
or in select retail stores.
Product Information Guide
Note: The Product Information Guide may not be
available in your country or region.
http://dell.com/supplies
Selecting a location for the printer
When selecting a location for the printer, leave enough room to open trays, covers, and doors. If you plan to install any
hardware options, then leave enough room for them also. It is important to:
• Set up the printer near a properly grounded and easily accessible electrical outlet.
• Make sure airflow in the room meets the latest revision of the ASHRAE 62 standard or the CEN Technical Committee
156 standard.
• Provide a flat, sturdy, and stable surface.
• Keep the printer:
– Clean, dry, and free of dust.
– Away from stray staples and paper clips.
– Away from the direct airflow of air conditioners, heaters, or ventilators.
– Free from direct sunlight and humidity extremes.
• Observe the recommended temperatures and avoid fluctuations.
Ambient temperature 16 to 32°C (60 to 90°F)
Storage temperature ‑20 to 40°C (‑4 to 104°F)
• Allow the following recommended amount of space around the printer for proper ventilation:
Learning about the printer 10
1 Right side 30 cm (12 in.)
2 Front 51 cm (20 in.)
3 Left side 20 cm (8 in.)
4 Rear 20 cm (8 in.)
5 Top 30 cm (12 in.)
Printer configurations
CAUTION—POTENTIAL INJURY: To reduce the risk of equipment instability, load each tray separately. Keep all
other trays closed until needed.
You can configure your printer by adding up to two optional 550‑sheet trays. For instructions on installing the optional
trays, see “Installing optional trays” on page 17.
1 Printer control panel
2 Paper stop
Learning about the printer 11
3 Standard bin
4 Front door release button
5 Controller board access door
6 100‑sheet multipurpose feeder
7 Standard 550‑sheet tray
8 Optional 550‑sheet trays
Using the printer control panel
3
4
1
2
5
6
7
13
Use the To
1 Display View the printer status and messages.
Set up and operate the printer.
2 Left arrow button Scroll to the left.
3 Select button Select menu options.
Save settings.
4 Up arrow button Scroll up.
5 Right arrow button Scroll to the right.
6 Keypad Enter numbers, letters, or symbols.
7 Sleep button Enable Sleep mode or Hibernate mode.
The following actions wake the printer from Sleep mode:
12
11
10
• Pressing any hard button
• Opening a tray or the front door
• Sending a print job from the computer
• Performing a power‑on reset using the main power switch
• Attaching a device in the USB port
8
9
8 USB port Connect a flash drive to the printer.
Notes:
• Only the front USB port supports flash drives.
• This feature is available only in select printer models.
Learning about the printer 12
Use the To
9 Stop or cancel button Stop all printer activities.
10 Back button Return to the previous screen.
11 Down arrow button Scroll down.
12 Home button Go to the home screen.
13 Indicator light Check the status of the printer.
Understanding the colors of the indicator and Sleep button lights
The colors of the indicator and Sleep button lights on the printer control panel signify a certain printer status or condition.
Indicator light color and its corresponding printer status
Indicator light Printer status
Off The printer is off or in Hibernate mode.
Blinking green The printer is warming up, processing data, or printing.
Solid green The printer is on, but idle.
Blinking red The printer requires user intervention.
Sleep button light color and its corresponding printer status
Sleep button light Printer status
Off The printer is idle or in Ready state.
Solid amber The printer is in Sleep mode.
Blinking amber The printer is waking from or entering Hibernate mode.
Blinking amber for 0.1 second, then goes
completely off for 1.9 seconds in pulsing
pattern
The printer is in Hibernate mode.
Additional printer setup 13
Additional printer setup
Installing internal options
Notes:
• A Service Set Identifier (SSID) is a name assigned to a wireless network. Wired Equivalent Privacy (WEP), Wi-Fi
Protected Access (WPA), WPA2, and 802.1X - RADIUS are types of security used on a network.
Available internal options
Memory cards
•
DDR3 DIMM
• Flash memory
– Fonts
– Firmware
• Forms Barcode
• Prescribe
• IPDS
• Printcryption
Accessing the controller board
CAUTION—SHOCK HAZARD: If you are accessing the controller board or installing optional hardware or
memory devices sometime after setting up the printer, then turn the printer off, and unplug the power cord
from the electrical outlet before continuing. If you have any other devices attached to the printer, then turn
them off as well, and unplug any cables going into the printer.
1 Open the controller board access door.
Additional printer setup 14
2 Use the following illustration to locate the appropriate connector.
Warning—Potential Damage: Controller board electronic components are easily damaged by static electricity.
Touch a metal surface on the printer before touching any controller board electronic components or
connectors.
1
2
1 Memory card connector
2 Option card connector
Installing a memory card
CAUTION—SHOCK HAZARD: If you are accessing the controller board or installing optional hardware or
memory devices sometime after setting up the printer, then turn the printer off, and unplug the power cord
from the electrical outlet before continuing. If you have any other devices attached to the printer, then turn
them off as well, and unplug any cables going into the printer.
Warning—Potential Damage: Controller board electronic components are easily damaged by static electricity.
Touch a metal surface on the printer before touching any controller board electronic components or connectors.
An optional memory card can be purchased separately and attached to the controller board.
1 Access the controller board.
For more information, see “Accessing the controller board” on page 13.
2 Unpack the memory card.
Warning—Potential Damage: Do not touch the connection points along the edge of the card. Doing so may
cause damage.
Additional printer setup 15
3 Align the notch (1) on the memory card with the ridge (2) on the connector.
1
2
4 Push the memory card straight into the connector, and then push the card toward the controller board wall until
it clicks into place.
1
2
5 Close the controller board access door.
Note: When the printer software and any hardware options are installed, it may be necessary to manually add the
options in the printer driver to make them available for print jobs. For more information, see “Updating available
options in the printer driver” on page 21.
Additional printer setup 16
Installing an optional card
CAUTION—SHOCK HAZARD: If you are accessing the controller board or installing optional hardware or
memory devices sometime after setting up the printer, then turn the printer off, and unplug the power cord
from the electrical outlet before continuing. If you have other devices attached to the printer, then turn them
off as well, and unplug any cables going into the printer.
Warning—Potential Damage: Controller board electronic components are easily damaged by static electricity.
Touch a metal surface on the printer before touching any controller board electronic components or connectors.
1 Access the controller board.
For more information, see “Accessing the controller board” on page 13.
2 Unpack the optional card.
Warning—Potential Damage: Avoid touching the connection points along the edge of the card.
3 Holding the card by its sides, align the plastic pins (1) on the card with the holes (2) on the controller board.
2
1
Additional printer setup 17
4 Push the card firmly into place as shown in the illustration.
Warning—Potential Damage: Improper installation of the card may cause damage to the card and the
controller board.
Note: The entire length of the connector on the card must touch and be flushed against the controller board.
5 Close the controller board access door.
Note: When the printer software and any hardware options are installed, it may be necessary to manually add
the options in the printer driver to make them available for print jobs. For more information, see “Updating
available options in the printer driver” on page 21.
Installing hardware options
Installing optional trays
CAUTION—SHOCK HAZARD: If you are accessing the controller board or installing optional hardware or
memory devices sometime after setting up the printer, then turn the printer off, and unplug the power cord
from the electrical outlet before continuing. If you have any other devices attached to the printer, then turn
them off as well, and unplug any cables going into the printer.
Additional printer setup 18
1 Turn off the printer using the power switch, and then unplug the power cord from the electrical outlet.
1
2
2
2 Unpack the tray, and then remove all packing materials.
3 Pull the tray completely out of the base.
4 Remove any packing material from inside the tray.
5 Insert the tray into the base.
6 Place the tray near the printer.
7 Align the printer with the tray, and then lower the printer into place.
Note: Optional trays lock together when stacked.
Additional printer setup 19
8 Connect the power cord to the printer, then to a properly grounded electrical outlet, and then turn on the printer.
1
2
Note: When the printer software and any hardware options are installed, you may need to manually add the
options in the printer driver to make them available for print jobs. For more information, see “Updating
available options in the printer driver” on page 21.
To uninstall the optional trays, slide the latch on the right side of the printer toward the front of the printer until
it clicks into place, and then remove stacked trays one at a time from the top to the bottom.
2
Attaching cables
Connect the printer to the computer using a USB or parallel cable, or to the network using an Ethernet cable.
Make sure to match the following:
• The USB symbol on the cable with the USB symbol on the printer
• The appropriate parallel cable with the parallel port
Additional printer setup 20
• The appropriate Ethernet cable with the Ethernet port
Warning—Potential Damage: Do not touch the USB cable, any network adapter, or the printer in the area shown
while actively printing. Loss of data or a malfunction can occur.
1
2
3
4
5
Use the To
1 USB port Attach an optional wireless network adapter.
2 USB printer port Connect the printer to a computer.
3 Ethernet port Connect the printer to an Ethernet network.
4 Parallel port
Note: This port is available only in select printer models.
5 Power switch Turn on or turn off the printer.
6 Printer power cord socket Connect the printer to an electrical outlet.
7 Security slot Attach a lock that will secure the printer in place.
6
Connect the printer to a computer.
7
Setting up the printer software
Installing the printer software
Note: If you installed the printer software on the computer before but need to reinstall the software, then uninstall
the current software first.
For Windows users
1
Close all open software programs.
2 Insert the Software and Documentation CD.
Additional printer setup 21
If the installation dialog screen does not appear after a minute, then launch the CD manually:
a Click , or click Start and then click Run.
b In the Start Search or Run dialog, type D:\setup.exe, where D is the letter of your CD or DVD drive.
c Press Enter, or click OK.
3 Click Install, and then follow the instructions on the computer screen.
For Macintosh users
1
Close all open applications.
2 Insert the Software and Documentation CD.
If the installation dialog does not appear after a minute, then click the CD icon on the desktop.
3 Double-click the software installer package, and then follow the instructions on the computer screen.
Note: To take advantage of the full features of your printer, select the custom install option, and then select all
packages listed.
Using the Internet
Updated printer software may be available at http://support.dell.com.
Updating available options in the printer driver
When the printer software and any hardware options are installed, you may need to manually add the options in the
printer driver to make them available for print jobs.
For Windows users
1 Open the printers folder.
a Click , or click Start and then click Run.
b In the Start Search or Run dialog, type control printers.
c Press Enter, or click OK.
2 Select the printer.
3 Right‑click the printer, and then select Properties.
4 Click the Configuration tab.
5 Do either of the following:
• Click Update Now ‑ Ask Printer.
• Under Configuration Options, manually add any installed hardware options.
6 Click Apply.
For Macintosh users
1 From the Apple menu, navigate to either of the following:
• System Preferences > Print & Scan > select your printer > Options & Supplies > Driver
• System Preferences > Print & Fax > select your printer > Options & Supplies > Driver
Additional printer setup 22
2 Add any installed hardware options, and then click OK.
Networking
Notes:
• Purchase a wireless network adapter first before setting up the printer on a wireless network. To install the
wireless network adapter, see the instruction sheet that came with the adapter.
• A Service Set Identifier (SSID) is a name assigned to a wireless network. Wireless Equivalent Privacy (WEP), Wi-Fi
Protected Access (WPA), WPA2, and 802.1X - RADIUS are types of security used on a network.
Preparing to set up the printer on an Ethernet network
To configure your printer to connect to an Ethernet network, organize the following information before you begin:
Note: If your network automatically assigns IP addresses to computers and printers, continue on to installing the
printer.
• A valid, unique IP address for the printer to use on the network
• The network gateway
• The network mask
• A nickname for the printer (optional)
Note: A printer nickname can make it easier for you to identify your printer on the network. You can choose to
use the default printer nickname, or assign a name that is easier for you to remember.
You will need an Ethernet cable to connect the printer to the network and an available port where the printer can
physically connect to the network. Use a new network cable when possible to avoid potential problems caused by a
damaged cable.
Installing the printer on an Ethernet network
For Windows users
1
Insert the Software and Documentation CD.
If the installation dialog does not appear after a minute, then launch the CD manually:
a Click , or click Start and then click Run.
b In the Start Search or Run dialog, type D:\setup.exe, where D is the letter of the CD or DVD drive.
c Press Enter, or click OK.
2 Click Install, and then follow the instructions on the computer screen.
3 Select Ethernet connection, and then click Continue.
4 Attach the Ethernet cable when instructed to do so.
5 Select the printer from the list, and then click Continue.
Note: If the configured printer does not appear in the list, then click Modify Search.
6 Follow the instructions on the computer screen.
Additional printer setup 23
For Macintosh users
1
Allow the network DHCP server to assign an IP address to the printer.
2 Obtain the printer IP address either:
• From the printer control panel
• From the TCP/IP section in the Network/Ports menu
• By printing a network setup page or menu settings page, and then finding the TCP/IP section
Note: You will need the IP address if you are configuring access for computers on a different subnet than the printer.
3 Install the printer driver on the computer.
a Insert the Software and Documentation CD, and then double‑click the installer package for the printer.
b Follow the instructions on the computer screen.
c Select a destination, and then click Continue.
d From the Easy Install screen, click Install.
e Type the user password, and then click OK.
All the necessary applications are installed on the computer.
f Click Close when installation is complete.
4 Add the printer.
• For IP printing:
a From the Apple menu, navigate to either of the following:
– System Preferences > Print & Scan
– System Preferences > Print & Fax
b Click +.
c Click the IP tab.
d Type the printer IP address in the address field, and then click Add.
• For AppleTalk printing:
Notes:
– Make sure AppleTalk is activated on your printer.
– This feature is supported only in Mac OS X version 10.5.
a From the Apple menu, navigate to:
System Preferences > Print & Fax
b Click +, and then navigate to:
AppleTalk > select your printer > Add
Preparing to set up the printer on a wireless network
Notes:
• Make sure your wireless network adapter is installed in your printer and working properly.
• Make sure your access point (wireless router) is turned on and is working properly.
Additional printer setup 24
Make sure you have the following information before setting up the printer on a wireless network:
• SSID—The SSID is also referred to as the network name.
• Wireless Mode (or Network Mode)—The mode is either infrastructure or ad hoc.
• Channel (for ad hoc networks)—The channel defaults to automatic for infrastructure networks.
Some ad hoc networks will also require the automatic setting. Check with your system support person if you are
not sure which channel to select.
• Security Method—There are three basic options for Security Method:
– WEP key
If your network uses more than one WEP key, then enter up to four in the provided spaces. Select the key
currently in use on the network by selecting the default WEP transmit key.
or
– WPA or WPA2 preshared key or passphrase
WPA includes encryption as an additional layer of security. The choices are AES or TKIP. Encryption must be set
for the same type on the router and on the printer, or the printer will not be able to communicate on the
network.
– 802.1X–RADIUS
If you are installing the printer on an 802.1X network, then you may need the following:
• Authentication type
• Inner authentication type
• 802.1X user name and password
• Certificates
– No security
If your wireless network does not use any type of security, then you will not have any security information.
Note: Using an unsecured wireless network is not recommended.
Notes:
– If you do not know the SSID of the network that your computer is connected to, then launch the wireless utility
of the computer network adapter, and then look for the network name. If you cannot find the SSID or the
security information for your network, then see the documentation that came with the access point, or contact
your system support person.
– To find the WPA/WPA2 preshared key/passphrase for the wireless network, see the documentation that came
with the access point, see the Web page associated with the access point, or consult your system support
person.
Connecting the printer to a wireless network using Wi-Fi Protected Setup (WPS)
Before you begin, make sure that:
• The access point (wireless router) is WPS certified.
• A wireless network adapter is installed in the printer and is working properly. For more information, see the
instruction sheet that came with the wireless network adapter.
Additional printer setup 25
Using the Push Button Configuration (PBC) method
1
From the printer control panel, navigate to:
> Settings > >Network/Ports > > Network [x] > > Network [x] Setup > > Wireless > >
Wi‑Fi Protected Setup >
2 Follow the instructions on the printer display.
Using the Personal Identification Number (PIN) method
1
From the printer control panel, navigate to:
> Settings > >Network/Ports > > Network [x] > Wireless > > Wi‑Fi Protected Setup > >
Start PIN Method >
2 Copy the eight‑digit WPS PIN.
3 Open a Web browser, and then type the IP address of your access point in the address bar.
Notes:
• The IP address appears as four sets of numbers separated by periods, such as 123.123.123.123.
• If you are using a proxy server, then temporarily disable it to load the Web page correctly.
4 Access the WPS settings.
5 Enter the eight‑digit PIN, and then save the setting.
> Start Push Button Method >
Connecting the printer to a wireless network using the Embedded Web Server
Before you begin, make sure that:
• Your printer is connected temporarily to an Ethernet network.
• A wireless network adapter is installed in your printer and working properly. For more information, see the
instruction sheet that came with your wireless network adapter.
1 Open a Web browser, and then type the printer IP address in the address field.
Notes:
• View the printer IP address in the TCP/IP section in the Network/Ports menu. The IP address appears as four
sets of numbers separated by periods, such as 123.123.123.123.
• If you are using a proxy server, then temporarily disable it to load the Web page correctly.
2 Click Settings > Network/Ports > Wireless.
3 Modify the settings to match the settings of your access point (wireless router).
Note: Make sure to enter the correct SSID.
4 Click Submit.
Additional printer setup 26
5 Turn off the printer, and then disconnect the Ethernet cable. Then wait for at least five seconds, and then turn the
printer back on.
6 To verify if your printer is connected to the network, print a network setup page. Then in the Network Card [x]
section, see if the status is “Connected”.
For more information, see the “Verifying printer setup” section of the User’s Guide.
Verifying printer setup
Printing a menu settings page
Print a menu settings page to review the current menu settings and to verify if the printer options are installed correctly.
Note: If you have not changed any menu settings, then the menu settings page lists all the factory default settings.
When you select and save other settings from the menus, they replace the factory default settings as user default
settings. A user default setting remains in effect until you access the menu again, choose another value, and save it.
From the printer control panel, navigate to:
> Settings > >Reports > > Menu Settings Page >
Printing a network setup page
If the printer is attached to a network, then print a network setup page to verify the network connection. This page
also provides important information that aids network printing configuration.
1 From the printer control panel, navigate to:
> Settings > > Reports > > Network Setup Page >
2 Check the first section of the network setup page, and then confirm that the status is Connected.
If the status is Not Connected, then the LAN drop may not be active, or the network cable may be malfunctioning.
Consult your system support person for a solution, and then print another network setup page.
Loading paper and specialty media 27
Loading paper and specialty media
The selection and handling of paper and specialty media can affect how reliably documents print. For more information,
see “Avoiding jams” on page 105 and “Storing paper” on page 40.
Setting the paper size and type
1 From the printer control panel, navigate to:
> Settings > > Paper Menu > > Paper Size/Type >
2 Press the up or down arrow button to select the tray or feeder, and then press .
3 Press the up or down arrow button to select the paper size, and then press .
4 Press the up or down arrow button to select the paper type, and then press to change the settings.
Configuring Universal paper settings
The Universal paper size is a user‑defined setting that lets you print on paper sizes that are not preset in the printer
menus.
Notes:
• The smallest Universal paper size is 6 x 127 mm (3 x 5 inches), and is supported only from the multipurpose
feeder.
• The largest Universal paper size is 216 x 355.6 mm (8.5 x 14 inches), and is supported from all paper sources.
1 From the printer control panel, navigate to:
> Settings > > Paper Menu > > Universal Setup > > Units of Measure > > select a unit of
measure >
2 Select Portrait Width or Portrait Height, and then press .
3 Press the left or right arrow button to change the setting, and then press .
Using the standard bin and paper stop
The standard bin holds up to 150 sheets of 20‑lb paper. It collects prints facedown. The standard bin includes a paper
stop that keeps paper from sliding out the front of the bin as it stacks.
Loading paper and specialty media 28
To open the paper stop, pull it so that it flips forward.
Note: Close the paper stop when moving the printer to another location.
Loading trays
CAUTION—POTENTIAL INJURY: To reduce the risk of equipment instability, load each tray separately. Keep all
other trays closed until needed.
1 Pull the tray completely out.
Note: Do not remove trays while a job prints or while Busy appears on the printer display. Doing so may cause
a jam.
Loading paper and specialty media 29
2 Squeeze, and then slide the width guide tab to the correct position for the size of the paper you are loading.
3 Unlock the length guide. Squeeze, and then slide the length guide tab to the correct position for the size of the
paper you are loading.
Notes:
• For some paper sizes like letter, legal, and A4, squeeze and slide the length guide tab backward to
accommodate their length.
• If you are loading A6-size paper in the standard tray, then squeeze and then slide the length guide tab
toward the center of the tray to the A6‑size position.
• Make sure the width and length guides are aligned with the paper size indicators on the bottom of the tray.
Loading paper and specialty media 30
4 Flex the sheets back and forth to loosen them, and then fan them. Do not fold or crease the paper. Straighten the
edges on a level surface.
5 Load the paper stack.
Notes:
• Load with the printable side facedown when using recycled or preprinted paper.
• Load prepunched paper with the holes on the top edge toward the front of the tray.
Loading...