Dell Axim X5 User Manual

Download

Dell™ Axim™ X5

User’s Guide

www.dell.com | support.dell.com

CAUTION: Follow the safety instructions in the

Information Guide

and ensure your own personal safety.

to help protect your computer from damage

System

Notes, Notices, and Cautions

NOTE: A NOTE indicates important information that helps you make better

use of your computer.

NOTICE: A NOTICE indicates either potential damage to hardware or loss

of data and tells you how to avoid the problem.

CAUTION: A CAUTION indicates a potential for property

damage, personal injury, or death.

Abbreviations and Acronyms

For a complete list of abbreviations and acronyms, see "Glossary" on page 155.

____________________

Reproduction in any manner whatsoever without the written permission of Dell Computer Corporation is strictly forbidden.

Trademarks used in this text: Dell, the DELL logo, Axim, and DellNet are trademarks of Dell Computer Corporation; Intel is a registered trademark and XScale and StrataFlash are trademarks of Intel Corporation; Microsoft, Windows, and ActiveSync are re gistered trademarks of Microsoft Corporation; EMC is a trademark of EMC Corporation.

Other trademarks and trade names may be used in this document to refer to either the entities claiming the marks and names or their products. Dell Computer Corporation disclaims any proprietary interest in trademarks and trade names other than its own.

Model HC01U

November 2002 P/N 1X471 Rev. A01

Finding Information . . . . . . . . . . . . . . . . 9

1 About Your Device

Front, Side, and Back Views . . . . . . . . . . . 12

Front and Side Views Back View

. . . . . . . . . . . . . 12

. . . . . . . . . . . . . . . . . . 14

Using the Batteries

. . . . . . . . . . . . . . . . 15

Installing and Removing the Main Battery

. . . . . . . . . . . . . . . . . 16

Installing and Removing the

Backup Battery . . . . . . . . . . . . . . . . 17

Charging the Main Battery

Connecting to a Computer

Using the Cradle

. . . . . . . . . . . . . . . 19

Using the Sync Cable

Using Cards

. . . . . . . . . . . . . . . . . . . . 23

CompactFlash Cards Secure Digital Memory Cards

Performing a Reset

Soft Reset Hard Reset

. . . . . . . . . . . . . . . . 24

. . . . . . . . . . . . . . . . . . . 24

. . . . . . . . . . . . . . . . . . 25

. . . . . . . . . . 18

. . . . . . . . . . . . 19

. . . . . . . . . . . . . 22

. . . . . . . . . . . . . 23

. . . . . . . . . 24

Contents 3

2 Using Microsoft® Poc ke t P C

Device Buttons and the Stylus . . . . . . . . . . 28

Today Screen . . . . . . . . . . . . . . . . . . . 28

Status Icons Programs

Program Buttons Switcher Bar

. . . . . . . . . . . . . . . . . . . . 30

. . . . . . . . . . . . . . . . . . . . . 31

. . . . . . . . . . . . . . . . 31

. . . . . . . . . . . . . . . . . . 31

Navigation Bar and Command Bar

Pop-Up Menus . . . . . . . . . . . . . . . . . . . 34

Finding and Organizing Information Backing Up Data

. . . . . . . . . . . . . . . . . . 36

3 Entering Information

Entering Text Using the Input Panel . . . . . . . 38

Typing With the Soft Keyboard

Letter Recognizer . . . . . . . . . . . . . . . 40

Block Recognizer Transcriber Editing Typed Text

. . . . . . . . . . . . . . . 40

. . . . . . . . . . . . . . . . . . 41

. . . . . . . . . . . . . . . 41

. . . . . . . . 33

. . . . . . . 35

. . . . . . . . . 40

Writing on the Screen

Drawing on the Screen

4 Contents

Editing Written Text

Creating a Drawing Editing a Drawing

. . . . . . . . . . . . . . . 41

. . . . . . . . . . . . . . 42

. . . . . . . . . . . . . . 45

. . . . . . . . . . . . . . . 46

Recording a Message . . . . . . . . . . . . . . . 47

Using My Text

. . . . . . . . . . . . . . . . . . . 48

4 Adjusting Settings

Personal Tab . . . . . . . . . . . . . . . . . . . 50

System Tab

5 Using Microsoft® ActiveSync

. . . . . . . . . . . . . . . . . . . . 50

About ActiveSync. . . . . . . . . . . . . . . . . 54

Installing and Using ActiveSync . . . . . . . . . 55

6 Scheduling and Communicating

About Microsoft® Pocket Outlook . . . . . . . . 58

Calendar

. . . . . . . . . . . . . . . . . . . . . 58

Using the Summary Screen Creating Meeting Requests

. . . . . . . . . . 60

Contacts

Tasks

. . . . . . . . . . . . . . . . . . . . . 61

Finding a Contact Using the Summary Screen

. . . . . . . . . . . . . . . . . . . . . . . 63

. . . . . . . . . . . . . . . 62

. . . . . . . . . . 63

Notes . . . . . . . . . . . . . . . . . . . . . . . 64

. . . . . . . . . . . . . . . . . . . . . . . 66

Inbox

Synchronizing E-Mail Messages

. . . . . . . . 66

Contents 5

Connecting Directly to an E-Mail Server . . . . 67

Using the Message List

. . . . . . . . . . . . 67

Composing Messages . . . . . . . . . . . . . . 69

Managing E-Mail Messages and Folders

. . . . 71

Notifications

. . . . . . . . . . . . . . . . . . . . 72

7 Adding and Removing Programs

Adding Programs Using Microsoft® ActiveSync

Downloading Programs From the Internet . . . . 75

Adding a Program to the Start Menu

Removing Programs

. . . . . . . . . . . . . . . . . . . . 74

Using File Explorer on the Device Using ActiveSync on the Computer

. . . . . . . . . . . . . . . . 77

. . . . . . . 76

8 Using Companion Programs

Microsoft® Pocket Word . . . . . . . . . . . . . 80

Pocket Excel . . . . . . . . . . . . . . . . . . . . 82

Tips for Working in Pocket Excel

MSN Messenger

Setting Up Working With Contacts

. . . . . . . . . . . . . . . . . . 85

. . . . . . . . . . . . . . . . . . . 85

. . . . . . . . . . . . 86

Chatting With Contacts . . . . . . . . . . . . 86

. . . . . . . 84

Windows® Media Player for Pocket PC . . . . . . 87

6 Contents

Microsoft Reader . . . . . . . . . . . . . . . . . 87

Using the Library Reading a Book

. . . . . . . . . . . . . . . 88

. . . . . . . . . . . . . . . . 88

Using Reader F eat ures . . . . . . . . . . . . 89

Removing a Book

. . . . . . . . . . . . . . . 91

9 Using Microsoft® Pocket Internet

Explorer

Mobile Favorites . . . . . . . . . . . . . . . . . 94

Conserving Memory Mobile Favorites Folder

Favorite Links. . . . . . . . . . . . . . . . . 96

Using AvantGo Channels . . . . . . . . . . . . . 96

. . . . . . . . . . . . . . 95

. . . . . . . . . . . . 95

Browsing Mobile Favorites and the Web

10 Getting Connected

Using Infrared . . . . . . . . . . . . . . . . . . 100

Connecting to the Internet . . . . . . . . . . . . 101

Creating a Modem Connection to an ISP Creating an Ethernet Connection

to an ISP . . . . . . . . . . . . . . . . . . . 103

Connecting to Work

Creating a Modem Connection to a Network

Creating an Ethernet Connection to a Network

Ending a Connection . . . . . . . . . . . . . . . 107

. . . . . . . . . . . . . . . . . . . 104

. . . . . . . . . . . . . . . . . . . 106

. . . . . 97

. . . 101

. . . . . . . . . . . . . . . 104

Contents 7

Connecting Directly to an E-Mail Server . . . . 107

Getting Help on Connecting

11 Appendix

Specifications . . . . . . . . . . . . . . . . . . 110

Regulatory Notices

FCC Notices (U.S. Only) IC Notice (Canada Only)

CE Notice (European Union) . . . . . . . . . 117

CE Mark Notice EN 55022 Compliance

(Czech Republic Only) . . . . . . . . . . . . 120

NOM Information (Mexico Only)

Contacting Dell

Limited Warranties and Return Policy . . . . . 141

Limited Warranty for the U.S. "Total Satisfaction" Return Policy

(U.S. Only). . . . . . . . . . . . . . . . . . 146

Limited Warranty Terms for Canada "Total Satisfaction" Return Policy

(Canada Only) Dell Software and Peripherals

(Canada Only) One-Year End-User Manufacturer Guarantee

(Latin America and the Caribbean Only)

. . . . . . . . . . . 108

. . . . . . . . . . . . . . . 113

. . . . . . . . . . . 115

. . . . . . . . . . . 117

. . . . . . . . . . . . . . . 118

. . . . . . . 121

. . . . . . . . . . . . . . . . . 122

. . . . . . . . 141

. . . . . 146

. . . . . . . . . . . . . . . . 151

. . . 152

Glossary

. . . . . . . . . . . . . . . . . . . . . 155

Index . . . . . . . . . . . . . . . . . . . . . . . . . 157

8 Contents

Finding Information

What Are You Looking For? Find It Here:

How to set up my device and information on the connectors and buttons on my device

Information on using my device. Dell User’s Guide and Pocket PC Help.

Additional programs that can be installed on my device

Information on using programs on my device

Connecting to and synchronizing with a computer

Last-minute updates and detailed technical information

Up-to-date information on your P ocket PCwww.microsoft.com/mobile/pocketpc

Getting Started placemat and the Dell™ User’s Guide

To view Help, tap the Start button and tap Help.

Dell Companion CD

Pocket PC Help and, if available, tap Help within a specific program

Dell User’s Guide and Microsoft ActiveSync® Help on your computer. To view Help, click Help and click Microsoft ActiveSync Help.

The readme files, located in the ActiveSync folder on the computer and on the Dell Companion CD.

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My service tag Label located in the main battery slot

(remove the main battery)

Finding Information 9

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10 Finding Information

SECTION 1

About Your Device

Front, Side, and Back Views Using the Batteries Connecting to a Computer Using Cards Performing a Reset

Front, Side, and Back Views

Front and Side Views

infrared sensor (top) Secure Digital card slot

scroll dial

record

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button

reset button

Calendar button

Contacts button

INFRARED SENSOR — The infrared sensor lets you transfer files from your

device to another infrared-compatible device without using cable connections.

MICROPHONE — Allows you to record audio. STYLUS — Use the stylus to write or draw on the screen. To remove the stylus,

pull it straight up and out of the holder. To avoid losing the stylus, store the stylus in the holder when you are not using it. Ensure that the stylus is oriented corr ectly when you replace it in the slot.

POWER BUTTON — Press the power button to turn the device on or off. Press

and hold the power button to dim the display. Repeat to light the display.

• When the device is connected to external power and the main battery is fully charged, the power button light is solid green.

• When the main battery charge is low, the power button light flashes amber.

microphone

navigator button

stylus (extended)

power button

touch screen

Home button

Inbox button speaker

12 About Your Device

• When the main battery is charging, the power button light is solid amber.

• When the device relays a notification, the power button light flashes green.

TOUCH SCREEN — Use the touch screen and the stylus to enter information

into your device. See "Entering Information" on page37.

OME BUTTON — Press this button to launch Home or to turn on the device.

NBOX BUTTON — Press this button to launch your Inbox or to turn on the

device.

SPEAKER — Tap the speaker icon to adjust the volume. NAVIGATOR BUTTON — Press the right, left, top, or bottom of the navigator

button to move the cursor on the screen.

ONTACTS BUTTON — Press this button to launch Contacts or to turn on the

device.

ALENDAR BUTTON — Press this button to launch Calendar or to turn on the

device.

RESET BUTTON — See "Performing a Reset" on page 24 for information on

using the reset button.

RECORD BUTTON — See "Recording a Message" on page 47 for information on

using the record button.

SCROLL DIAL

• Press the scroll dial to perform actions similar to pressing <Enter> on a keyboard.

• Rotate the scroll dial up or down to perform actions similar to using the up- and down-arrow keys on a keyboard.

For information on the functionality of the scroll dial within programs, see Pocket PC Help.

ECURE DIGITAL CARD SLOT — See "Secure Digital Memory Cards" on

page 24 for information on using Secure Digital memory cards.

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About Your Device 13

Back View

headphone connector (top)

CompactFlash card slot

stylus (secured) backup battery cover

main battery lock

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main battery

AC adapter

cradle/sync cable connector (bottom)

connector (bottom)

COMPACTFLASH CARD SLOT — See "CompactFlash Cards" on page 23 for information on using CompactFlash cards.

MAIN BATTERY — See "Using the Batteries" on page 15 for information on the

main battery.

ADAPTER CONNECTOR — Connect the AC adapter.

CRADLE/SYNC CABLE CONNECTOR — Connect a cradle or sync cable. See

"Connecting to a Computer" on page 19.

MAIN BATTERY LOCK — Use this switch to release and remove the main

battery. See "Installing and Removing the Main Battery" on page 16.

BACKUP BATTERY COVER — Secures the backup battery. See "Installing and

Removing the Backup Battery" on page 17.

HEADPHONE CONNECTOR — Attach headphones.

14 About Your Device

Using the Batteries

Your device uses two batteries:

• rechargeable main battery

• lithium coin-cell backup battery

NOTICE: Do not use your device until you have charged the main battery

for at least 4 hours.

Before you use your device for the first time, you must install both batteries and completely charge the main battery. Once the main battery is charged, use the power properties to monitor the battery charge. See Pocket PC Help on the device for more information.

NOTICE: After you install the batteries for the first time, do not remove the

main battery and the backup battery from the device at the same time. Doing so results in the loss of all data stored in SDRAM.

NOTICE: If you need to replace both batteries at the same time, ensure that

you replace the main battery first.

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About Your Device 15

Installing and Removing the Main Battery

To install the main battery:

1 Ensure that the device is turned off. 2 Ensure that the main battery is oriented correctly and slide the

battery into the slot until you feel a click.

To remove the main battery:

1 Insert the tip of the stylus into the main battery lock. 2 Slide and hold the lock in the unlock position. 3 Slide the battery out of the slot.

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battery slot

main battery lock

main battery

stylus

16 About Your Device

Installing and Removing the Backup Battery

NOTICE: Do not remove the backup battery unless the AC adapter is

connected or the main battery is installed. Otherwise, you might lose data.

To install the backup battery:

1 Ensure that the device is turned off. 2 Insert the stylus into the backup battery release and slide the release

to the left to remove the cover.

backup battery release

backup battery cover

stylus

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3 Wipe off the backup battery with a dry cloth. 4 Insert the backup battery with the positive side (+) facing up. 5 Slide the cover on and ensure that it is flush with the back of the

device.

About Your Device 17

To remove the backup battery:

1 Insert the tip of the stylus into the backup battery release. 2 Slide the release to the left and remove the cover. 3 With your finger tip, gently press the right side of the battery to tilt

up the left side of the battery.

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4 Remove the battery.

backup battery

Charging the Main Battery

Use one of the following options to charge the main battery:

• Connect the AC adapter directly to the device and to an electrical outlet.

• Connect the AC adapter to the cradle, and insert the device into the cradle. See "Using the Cradle" on page 19 for more information.

18 About Your Device

Connecting to a Computer

You either connect your device to a computer using a cradle or directly to a computer using a sync cable. Connect your device to a computer to:

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• Add programs to your device. See "Adding Programs Using Microsoft

ActiveSync®" on page 74 for more information.

• Synchronize data on your device with data on your computer.

For information on synchronizing your data, see the following resources:

•"Using Microsoft

ActiveSync®" on page 53

• ActiveSync Help on your computer

• ActiveSync Help on your device

Using the Cradle

NOTE: Depending on the configurat ion of your device, the cradle is

optional.

You can use the cradle to:

• Synchronize the data on your device with the data on your computer.

• Power the device with AC power to conserve battery power.

• Charge the main battery. See "Using the Batteries" on page 15 for more information.

• Charge a spare battery.

Before connecting your device to a computer for the first time, ensure that you install ActiveSync on the computer from the Dell™ Companion CD.

To connect your device to the cradle:

1 Place the cradle on a flat, level surface near your computer . 2 Depending on the type of cradle that you have, connect the cradle

cable to either the USB or serial connector on your computer.

About Your Device 19

power cord

USB connector on the computer

serial connector on the computer

cradle cable AC adapter

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cradle

3 Connect the AC adapter to the cradle and to an electrical outlet.

20 About Your Device

spare battery charger

front of cradle

stylus holder

spare battery status light

4 Align the connector on the bottom of the device with the connector

on the cradle, and, keeping the front of the device flush with the front of the cradle, lower the device onto the cradle.

When the device is docked in the cradle, the DELL™ logo on the cradle lights up and the connection status icon appears on the command bar (see page 29).

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The spare battery status light on the cradle operates as follows:

• Green: The spare battery is fully charged.

• Amber: The spare battery is charging.

NOTE: The power button on the device indicates the charge status of

the main battery. See the description of the device status lights on page 12 for more infor mation.

To remove the device from the cradle, pull the device straight up and out of the cradle.

About Your Device 21

Using the Sync Cable

Use the sync cable to connect your device directly to the computer without using the cradle.

NOTE: Depending on the configuration of your device, the sync cable

is optional.

To connect the sync cable:

1 Depending on the type of sync cable that you have, connect one end

of the cable to either the USB connector or the serial connector on your computer.

2 Connect the other end of the cable to your device.

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power cord

USB connector on the computer

AC adapter

serial connector on the computer

device

sync cable

connector

22 About Your Device

Using Cards

CompactFlash Cards

Your device supports CompactFlash Type I and Type II cards. Some common types of cards include:

• Modem — Connect a telephone line for modem data communications.

• Wireless communication — Perform data communications without the use of cable connections. You can use cards, such as Bluetooth and 802.11b wireless LAN.

• Storage — Save data or install programs on a storage card.

When you do not have a CompactFlash card installed, insert the plastic blank to protect the CompactFlash c ard slot.

To install a CompactFlash card:

1 If a blank is installed, remove it.

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blank

2 Align the tab on the back of the CompactFlash card with the notch

tab

notch in CompactFlash card slot

in the CompactFlash card slot, and slide the card into the slot.

NOTICE: Do not force the card. If you feel resistance, remove the card,

check the orientation, and reinsert it.

See the documentation that came with the card for information on using the card.

About Your Device 23

Secure Digital Memory Cards

Use Secure Digital memory cards to save or back up data. To install an Secure Digital memory card:

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1 If a card is alread y installed, press in the card to re lease it, and th en

remov e it.

2 Ensure that the card is oriented correctly, and slide it into the slot

until you feel a click.

NOTICE: Do not force the card. If you feel resistance, remove the card,

check the orientation, and reinsert it.

See the documentation that came with the card for information on using the card.

blank

Performing a Reset

Soft Reset

When you perform a soft reset, the device deletes any data that has not been saved but saves any data that has been stored in memory. Try performing a soft reset if the device does not respond when you tap the display or press a button.

To perform a soft reset, use the stylus to press the reset button.

24 About Your Device

reset button

stylus

Hard Reset

NOTICE: When you perform a hard reset, you lose all the data stored on

your device.

Perform a hard reset if:

• You want to delete all the data stored on your device.

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• You forget your password and need to clear it.

• Your device is experiencing severe operational problems and you have already attempted a soft reset.

NOTICE: It is strongly recommended that you back up your data before you

perform a hard reset. See ActiveSync Help on your computer for more information.

To perf orm a hard reset:

1 Press and hold the power button. 2 With the stylus, hold the reset button for about 2 seconds. 3 Follow the instructions on the screen.

About Your Device 25

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26 About Your Device

SECTION 2

Using Microsoft® Pocket PC

Device Buttons and the Stylus Today Screen Status Icons Programs Navigation Bar and Command Bar Pop-Up Menus Finding and Organizing Information Backing Up Data

Device Buttons and the Stylus

Your device has hardware buttons that control actions and scroll functions, and a stylus for selecting items and entering information.

On the device, the stylus replaces the mouse:

• Tap — Touch the screen once with the stylus to open items and select options.

• Drag — Hold the stylus and drag across the screen to select text and images. Drag in a list to select multiple items.

• Tap and hold — Tap and hold the stylus on an item to see a list of

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actions available for that item. On the pop-up menu that appears, tap the action you want to perform.

See "Entering Information" on page37 for more information.

Today Screen

When you turn on your device for the first time each day (or after 4 hours of inactivity), the Today screen appears. You can also view the Today screen by tapping the Start button and then tapping Today. The Today screen displays the date and information about the device owner, today’s calendar, and important tasks. To customize the Today screen:

1 Tap the Start button and tap Settings. 2 Tap the Personal tab and tap Today.

Use the Appearance tab to change the background that displays on the Today screen.

Use the Items tab to change the items that appear on the Today screen.

28 Using Microsof t® Pock et P C

Start button

notification messages icon

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volume control icon

connection status icon

New items menu

Using Microsoft® Pock et PC 29

Status Icons

NOTE: If there is not enough room to display all notificatio n icons,

the notification icon, , displays. Tap the notification icon to view all notifications.

Turns sound on and off.

Backup battery is low.

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Main battery is charging.

Main battery is low.

Main battery is very low.

Main battery is full.

Connection is active.

Synchronization is beginning or ending.

Synchronization is occurring.

New instant message(s).

New e-mail message(s).

30 Using Microsof t® Pock et P C

Programs

You can switch from one program to another by selecting a program from the Start menu. To access programs that are not listed in the Start menu, tap the Start button, tap Programs, and then tap the program name.

NOTE: Some programs have abbreviated labels for check boxes and

drop-down menus. To see the full spelling of an abbreviated label, tap and hold the stylus on the label. Drag the stylus off the label so that the command is not carried out.

Program Buttons

You can also switch to some programs by pressing a program button. Your device has four program buttons located on the front of the device. The icons on the buttons identify the programs that they switch to. By default, the buttons launch Home, Inbox, Contacts, and Calendar.

Switcher Bar

You can also use Switcher Bar to switch to or close open programs. To launch Switcher Bar:

1 Tap the Start button and tap Settings. 2 Tap the System tab and tap Switcher Bar.

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The Switcher Bar icon, , appears in the navigation bar.

Tap to view a list of all open programs. In the Switcher Bar menu:

• Tap a program name to switch to that program.

•Tap Exit current program to close the current program.

•Tap Exit all programs to close all open programs.

•Tap Exit Switcher Bar to close the menu.

The following table contains a partial list of programs that are on your device. See the Dell™ Companion CD for additional programs that you can install on your device.

Using Microsoft® Pock et PC 31

Icon Program Description

Synchronize information

ActiveSync

between your device and your computer.

Keep track of your

Calendar

appointments and create meeting requests.

Contacts

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Inbox

Pock et Internet Explorer

Notes

Tasks Keep track of your tasks.

Pocket Excel

MSN Messenger

Pocket Word

Keep track of your friends and colleagues.

Send and receive e-mail messages.

Browse websites and WAP sites, and download new programs and files from the Internet.

Create handwritten or typed notes, drawings, or recordings.

Create new workbooks or view and edit Excel workbooks that you created on your computer.

Send and receive instant messages with your MSN Messenger contacts.

Create new documents or view and edit Word documents that you created on your computer.

32 Using Microsof t® Pock et P C

Navigation Bar and Command Bar

The navigation bar is located at the top of the screen. It displays the active program and current time and allows you to switch to other programs and close screens.

Use the command bar at the bottom of the screen to perform tasks in programs. The command bar includes menu names, icons, and the input panel icon. To create a new item in the current program, tap New. To see the name of an icon, tap and hold the stylus on the icon. Drag the stylus off the icon so that the command is not carried out.

navigation bar

Start menu

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command bar

Using Microsoft® Pock et PC 33

Pop-Up Menus

With pop-up menus, you can quickly select an action for an item. For example, you can use the pop-up menu in the contact list to delete a contact, make a copy of a contact, or send an e-mail message to a contact. The actions in the pop-up menus vary from program to program. To access a pop-up menu, tap and hold the stylus on an item name. When the menu appears, lift the stylus and tap the action you want to perform. To close the menu without performing an action, tap anywhere outside the menu.

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34 Using Microsof t® Pock et P C

Finding and Organizing Information

The Find feature on your device helps you to quickly locate information. On the Start menu, tap Find. Enter the item that you want to find, select

a data type from the drop-down menu, and then tap Go to start the search.

You can also use the File Explorer to find files on your device and to organize your files into folders. On the Start menu, tap Programs and tap File Explor er.

sort menu

folder location

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Using Microsoft® Pock et PC 35

Backing Up Data

To prevent or minimize data loss, you should periodically back up the data stored on your device. Use ActiveSync to create a backup file and store the file on your computer. See the ActiveSync Help on your computer for additional information.

Use the Data Backup program on your device to back up your data to an external CompactFlash or Secure Digital storage car d. You can back up all your files or one or more of your personal information manager (PIM) databases (Calendar, Contacts, Notes, Inbox, and Tasks).

To create a backup file:

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1 Tap the Start button and tap Settings. 2 Tap Programs and tap Data Backup. 3 Select the files that you want to back up. 4 In the Backup to drop-down menu, select the location to which you

want to save the backup file.

5 Next to Filename, enter a name for the backup file. 6 Tap Start.

If you lose data or your files become corrupt, you can use Data Backup to restore the data on your device from a backup file that you previously created.

To restore from a backup file:

1 Tap the Start button, tap Settings, and then tap Data Backup. 2 Tap the Restore tab. 3 Select the file from which you want to restore. 4 Click Start.

36 Using Microsof t® Pock et P C

SECTION 3

Entering Information

Entering Text Using the Input Panel Writing on the Screen Drawing on the Screen Recording a Message Using My Text

You have several options for entering information:

• Use the input panel to enter typed text using the soft keyboard or another input method.

• Write directly on the screen with the stylus.

• Draw pictures on the screen with the stylus.

• Speak into your device microphone to record a message.

Use Microsoft your computer to your device. F o r more information on ActiveSync, see ActiveSync Help on your computer.

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ActiveSync® to synchronize or copy information from

Entering Text Using the Input Panel

Use the input panel to enter information in any program on your device. You can type using the soft keyboard or write using Letter Recognizer, Block Recognizer, or Transcriber. In any case, the characters appear as typed text on the screen.

input panel icon

To show or hide the input panel, tap the input panel icon. Tap the arrow next to the input panel icon to change input methods.

38 Entering Inform ation

When you use the input panel, your device anticipates the word you are typing or writing and displays it above the input panel. When you tap the displayed word, the word is inserted at the insertion point. The more you use your device, the more words it learns to anticipate.

suggested words

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To change word suggestion options, such as the number of words suggested:

1 Tap the Start button and tap Settings. 2 Tap the Personal tab, tap Input, and then tap the Word Completion

tab.

3 Select the desired settings and tap OK.

Entering Information 39

Typing With the Soft Keyboard

1 Tap the arrow next to the input panel icon and tap Keyboard. 2 Tap the keys on the soft keyboard with your stylus.

Letter Recognizer

Letter Recognizer allows you to use your stylus to write letters on the screen as you would write them on paper.

1 Tap the arrow next to the input panel icon and tap Letter

Recognizer .

2 With your stylus, write a letter between the lines that appear on the

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bottom of the screen. The letters are converted to typed text on the screen. For specific

instructions on using Letter Recognizer, tap the question mark next to the writing area.

NOTE: Tap Demo to learn the character strokes that th e device can

recognize.

Block Recognizer

Block Recognizer allows you to use character strokes that are similar to those used on other handheld devices.

1 Tap the arrow next to the input panel icon and tap Block Recognizer. 2 Using your stylus, write the appropriate character stroke in the box

that appears at the bottom of the screen. The character strokes are converted to typed text on the screen. For

specific instructions on using Block Recognizer, tap the question mark next to the writing area.

NOTE: Tap Demo to learn the character strokes that th e device can

recognize.

40 Entering Inform ation

Transcriber

Transcriber allows you to write anywhere on the screen using the stylus similar to the way that you would write on paper . Unlike Letter Recognizer and Block Recognizer , you can write a sentence or more, and then pause to let Transcriber change the written characters to typed characters.

1 Tap the arrow next to the input panel icon and tap Transcriber. 2 With your stylus, write anywhere on the screen.

When you pause, Transcriber converts your written characters to typed characters. For specific instructions on using Transcriber, tap the question mark in the lower right hand corner of the screen.

Editing Typed Text

To edit or format typed text, you must select it first:

1 Drag the stylus across the text that you want to select. 2 Tap and hold the selected text. 3 Tap the appropriate editing command in the pop-up menu.

You can also tap Edit at the bottom of the screen to select editing commands.

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Writing on the Screen

In any program that accepts written text, such as the Notes program and the Notes tab in some programs, you can use your stylus to write directly on the screen. You can edit and format what you have written and convert the information to text at a later time.

NOTE: Some programs that accept written text may not have the pen

icon. See the documentation for that program to find out how to switch to writing mode.

To write on the screen, tap the pen icon to switch to writing mode. This action displays lines on the screen to help you write.

Entering Information 41

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pen icon

Editing Written Text

To ed it or format written text, you must sel ec t it first:

1 Tap the pen icon to deselect it. 2 Drag the stylus across the text that you want to select. 3 Tap and hold the selected text. 4 Tap the appropriate editing command in the pop-up menu.

You can also tap Edit at the bottom of the screen to select editing commands.

42 Entering Inform ation

5 Tap the pen icon to switch back to writing mode.

To convert written text to print-style text, tap Tools and tap Recognize.

If you want to convert only certain words, select them before tapping Recognize (or tap and hold the selected words and then tap Recognize on the pop-up menu). If a word is not recognized, it is not converted to printstyle text.

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If the conversion is incorrect, you can select different words from a list of alternatives or return to the original written text:

1 Tap and hold the incorrect word. 2 On the pop-up menu, tap Alternates.

A menu with a list of alternative words appears.

3 Tap the word correct word, or tap the written text at the top of the

menu to return to the original written text.

Entering Information 43

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alternate words

Tips for getting good recognition:

• Write neatly.

• Write on the lines and draw descenders below the line. Write the cross of the "t" and apostrophes below the top line so that they are not confused with the word above. W rite periods and commas above the line.

• For better recognition, try changing the zoom level to 300 percent using the Tools menu.

• Write the letters of a word closely and leave big gaps between words so that the device can easily determine where words begin and end.

• Hyphenated words, foreign words that use special characters such as accents, and some punctuation cannot be converted.

44 Entering Inform ation

• You cannot add written text to a wor d to change it after the word has been recognized. You must delete the written word and write the new word.

Drawing on the Screen

You can draw on the screen the same way that you write on the screen; however, selecting and editing drawings is different than selecting and editing written text. For example, selected drawings can be resized, while written text cannot.

Creating a Drawing

NOTE: To zoom in or out on your drawing, tap Tools and tap a zoom

level.

Cross three ruled lines on your first stroke. A drawing box appears. Subsequent strokes that touch or are inside of the drawing box become part of the drawing. Drawings that do not cross thre e ruled lines ar e treated as written text.

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Entering Information 45

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drawing box

Editing a Drawing

To edit or format a drawing, you must select it first:

1 Tap and hold the stylus on the drawing until the selection handle

appears. To sele c t m ultiple drawings, deselect the pen icon and drag t o select

the drawings.

2 Tap and hold the selected drawing and tap an editing command on

the pop-up menu.

46 Entering Inform ation

3 You can cut, copy, and paste selected drawings by tapping and

holding the selected drawing and then tapping an editing command on the pop-up menu.

You can also tap Edit at the bottom of the screen to select editing commands.

To resize a drawing, ensure that the Pen icon is not selected, and drag a selection handle.

Recording a Message

In any program where you can write or draw on the screen, you can also quickly capture thoughts, reminders, and phone numbers by recording a message. In Calendar, Tasks, and Contacts, you can include a recording in the Notes tab. In the Notes program, you can either create a stand-alone recording or include a recording in a written note. If you want to include the recording in a note, open the note first. In the Inbox program, you can add a recording to an e-mail message.

To record a message:

1 Hold the microphone near your mouth or other source of sound. 2 Press and hold the Record hardware button on your device until you

hear a beep.

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3 While holding down the Record button, make your recording. 4 To stop recording, releas e the Record button.

The device beeps twice. The new recor ding appears in the note list or as an embedded icon.

NOTE: You can also make a recording by tapping the Record icon on

the Recording toolbar.

To play a recording, tap the name of the recording in the list or tap the speaker icon in the note.

Entering Information 47

Using My Text

When using Inbox or MSN Messenger, use My Text to qui ckly insert preset or frequently used messages. To insert a message, tap My Text and tap a message.

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NOTE: You can add text to a My Text message after you insert the

message.

To edit a My Text message:

1 In Inbox or MSN Messenger, tap Tools. 2 Tap Edit My Text Messages. 3 Make the desired changes and tap OK.

48 Entering Inform ation

SECTION 4

Adjusting Settings

Personal Tab System Tab

You can adjust the device settings to suit the way you work. To see available options, tap the Start button and tap Settings. You can adjust the settings on the Personal and System tabs.

NOTE: Depending on the features of your device, you might have

additional tabs and additional items on the tabs.

See Pocket PC Help on your device for additional information on adjusting settings (tap the Start button and tap Help).

Personal Tab

• Buttons — Assign the programs that launch when you press the

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hardware buttons.

• Input — Adjust the settings for input method, word completion, and other options.

• Menus — Add or remove items from the Start menu.

• Owner Information — Enter your contact information.

• Password — Set a password to protect the data stored on your device.

• Sounds & Notification — Adjust the volume and set notifications. See "Notifications" on page 72 for more information.

• Today — Customize the look and the information that is displayed on the Today screen.

System Tab

• About — Find information about Microsoft® Pock et PC and your device.

• System Information — View technical information about your device.

• Brightness — Adjust the brightness settings to conserve power.

• Clock — Change the time or set the alarm .

50 Adjusting Settings

• P ower — Check the battery or charge status. Set the amount of time that the device can remain idle before it turns off.

• Microphone — Adjust the microphone gain.

• Regional Settings — View and change the formatting for regional settings, such as currency, time, and date.

• Remove Programs — Remove programs from your device. For more information, see "Adding and Removing Programs" on page 73.

• Screen — Adjust the screen if your device is not responding accurately to taps.

• Switcher Bar — Adjust the settings of the Switcher Bar program launcher utility.

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Adjusting Settings 51

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52 Adjusting Settings

SECTION 5

Using Microsoft® ActiveSync

About ActiveSync Installing and Using ActiveSync

About ActiveSync

You can synchronize the information on your computer with the information on your device with ActiveSync. Synchronization compares the data on your device with the data on your computer and updates both with the most recent information. For example:

• Keep Microsoft Pocket Outlook data up-to-date by synchronizing your device with Microsoft Outlook data on your computer.

• Synchronize Microsoft Word and Microsoft Excel files between your device and your computer. Your files are automatically converted to the correct format.

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NOTE: By default, ActiveSync does not automatically synchronize

all types of information. You can change ActiveSync options to synchronize specific types of information.

With ActiveSync, you can also:

• Back up and restore your device data.

• Copy (rather than synchronize) files between your device and your computer.

• Select a synchronization mode to control when synchronization occurs. For example, you can synchronize continuously or only when you select the synchronize command.

• Select which information types are synchronized and control how much data is synchronized. For example, you can choose how many weeks of past appointments you want synchronized.

Before you begin synchronization, install ActiveSync on your computer using the Dell™ Companion CD. ActiveSync is already installed on your device.

NOTICE: Ensure that your device is not connected to the computer before

you install ActiveSync.

54 Using Microsof t® ActiveSync

Installing and Using ActiveSync

To install ActiveSync:

1 Insert the Dell Companion CD. 2 Click the yellow triangle to access the main menu. 3 Click Start Here. 4 Click Install ActiveSync and follow the instructions on the screen.

After the installation is complete, the ActiveSync Setup Wizard helps you to connect your device to your computer, set up a partnership so that you can synchronize information between your device and your computer , and customize your synchronization settings. Your first synchronization process automatically begins when you complete the wizard.

During your first synchronization, information that was stored in Outlook on your computer is copied to Calendar, Contacts, and Tasks on your device.

After you set up ActiveSync and complete the first synchronization process, you can initiate synchronization from your device. To switch to ActiveSync on your device, tap the Start button and tap ActiveSync. If you have a wireless LAN card, you can synchronize remotely from your device.

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To find information on using ActiveSync on your device, open ActiveSync on your device, tap the Start button, and then tap Help.

To find information on using ActiveSync on your computer, open ActiveSync on your computer, and click Help→ Microsoft ActiveSync Help.

Using Microsoft® ActiveSync

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56 Using Microsof t® ActiveSync

SECTION 6

Scheduling and Communicating

About Microsoft® Pocket Outlook Calendar Contacts Tasks Notes Inbox Notifications

About Microsoft® Pocket Outlook

Pock et Outlook includes Calendar, Contacts, T asks, Inbox, and Notes. You can use these programs individually or together. For example, e-mail addresses stored in Contacts can be used to address e-mail messages in Inbox.

Using Microsoft ActiveSync Microsoft Outlook or Microsoft Exchange on your computer with your device. You can also synchronize this information directly with an Exchange server. Ea ch time you synchronize, ActiveSync compares the changes you made on your device and computer or server and updates

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both computers with the latest information. For information on using ActiveSync, see ActiveSync Help on your computer.

You can switch to any of the following programs through the Start menu.

, you can synchronize information in

Calendar

Use Calendar to schedule appointments, including meetings and other events. You can check your appointments in one of several views (Agenda, Day, Week, Month, and Year) and easily switch views by using the View menu. Tap the today icon to view the current date.

58 Scheduling and Communicating

today icon

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view menu

NOTE: To customize Calendar, such as changing the first day of the

week, tap Tools and t ap Options.

input panel icon

To create an appointment:

1 In the Day or Week view, tap the desired date and time for the

appointment.

2 Tap New. 3 Tap a field to select it, and enter a description and a location using

the input panel.

4 If necessary, tap the date and time to change them.

Scheduling and Communicating 59

5 To see all availa ble fie lds , tap the input panel icon to hide it. Enter

the remaining information, if necessary.

6 To add notes, tap the Notes tab.

You can enter text, draw, or create a recording. For more information on creating notes, see "Notes" on page 64.

7 When you have finished entering information, tap OK to return to

the calendar.

To receive a notification for an appointment, select Remind me in the appointment settings. You can configure notifications through the Sounds & Notifications icon. For more information, see "Notifications" on

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page 72.

Using the Summary Screen

When you tap an appointment in Calendar, a summary screen displays. To change the appointment, tap Edi t.

Creating Meeting Requests

You can use Calendar to set up meetings with users of Outlook or Pocket Outlook. The meeting request is automatically created when you synchronize Inbox or when you connect to your e-mail server. To set how you want meeting requests sent, tap Tools and tap Options. If you send and receive e-mail messages through ActiveSync, select ActiveSync.

To schedule a meetin g:

1 Create an appointment. 2 On the Appointment tab, tap the input panel to hide it, and then

tap Attendees. The Attendees field lists the e-mail addresses that you have entered

in Contacts.

3 Select the meeting attendees.

The meeting notice is created automatically and placed in the Outbox folder.

60 Scheduling and Communicating

For more information on sending and receiving meeting requests, tap the Start button, tap Help, and then tap Calendar or Inbox.

Contacts

Use Contacts to maintain a list of your friends and colleagues. You can quickly share Contacts information with other device users using the infrared port.

Tasks

NOTE: To change the way information is displayed in the list, tap

Tools and ta p Options.

Use Tasks to keep a list of things that you need to do.

sort menu

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Scheduling and Communicating 63

To create a task:

1 Tap the Start button and tap Tasks. 2 Tap New. 3 Enter a description using the input panel. 4 If necessary, enter a start date and due date or other information by

first tapping the field. Tap the input panel icon to hide it to see all available fields.

5 To assign the task to a category, tap Categories and select a category

from the list. In the task list, you can display tasks by category.

6 To add notes, tap the Notes tab. You can enter text, draw, or create a

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recording. For more information on creating notes, see "Notes" on page 64.

7 When you have finished entering information, tap OK to return to

the calendar.

NOTE: To quickly create a task with only a subject, tap Tools and tap

Entry Bar. Tap Tap here to add a new task, and enter your task

information.

Notes

Quickly capture thoughts, reminders, ideas, drawings, and phone numbers with Notes. You can create a written note or a recording. You can also include a recording in a note. If a note is open when you create the recording, it is included in the note as an icon. If a note is not open, the recording is saved as a stand-alone recording.

64 Scheduling and Communicating

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record icon

pen icon

input panel icon

To create a note:

1 Tap the Start menu and tap Notes. 2 Tap New. 3 Create your note by writing, drawing, typing, or recording. For more

information on using the input panel, writing and drawing on the scree n, and creating recordings, see "Entering I nformation" on page 37.

Scheduling and Communicating 65

Inbox

Use Inbox to send and receive e-mail messages:

• Synchronize e-mail messages using Exchange or Outlook on your computer.

• Send and receive e-mail messages by connecting directly to an e-mail server through an ISP or a network.

Synchronizing E-Mail Messages

You can synchronize e-mail messages along with the rest of your data if you enable Inbox synchronization in ActiveSync. For information on

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enabling Inbox synchronization, see ActiveSync Help on your computer.

NOTE: You can also synchronize e-mail messages with your

computer from a remote location. For more information, see "Getting Connected" on page 99.

During synchronization:

• Messages are copied from the e-mail folders of Exchange or Outlook on your computer to the ActiveSync folder in Inbox on your device. By default, you will receive:

– Messages from the past 3 days – The first 100 lines of each message – File attachments of less than 100 KB in size

•E-mail messages in the Outbox folder on your device are transferred to Exchange or Outlook on your computer, and then sent from those programs.

• E-mail messages in subfolders on your computer must be selected in ActiveSync to be transferred.

66 Scheduling and Communicating

Connecting Directly to an E-Mail Server

In addition to synchronizing e-mail messages with your computer , you can send and receive e-mail messages by connecting to an e-mail server using a modem or network card connected to your device. You need to set up a remote connection to a network or an ISP, and a connection to your e-mail server. For more information, see "Getting Connected" on page99.

When you connect to the e-mail server:

• New messages are downloaded to the device Inbox folder.

• Messages in the device Outbox folder are sent.

• Messages that have been deleted on the e-mail server are removed from the device Inbox folder.

Messages that you receive directly from an e-mail server are linked to your e-mail server rather than to your computer. When you delete a message on your device, it is also deleted from the e-mail server the next time you connect depending on the settings you selected in ActiveSync.

When you are working online, you read and respond to messages while connected to the e-mail server. Messages are sent as soon as you tap Send, which saves space on your device.

After you have downloaded new message headers or partial messages, you can disconnect from the e-mail server and then decide which messages to download completely. The next time you connect, Inbox downloads the messages you have marked for retrieval and sends the messages you have composed.

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Using the Message List

Messages you receive are displayed in the message list. By default, the most recently received message s are displayed first in the list.

When you receive a message, tap to open it. Unread messages are displayed in bold.

Scheduling and Communicating 67

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delete icon

previous/next message

forward icon

When you connect to your e-mail server or synchronize with your computer, you will receive by default:

• Messages from the last 5 days

• The first 100 lines of each new message

• File attachments of less than 100 KB in size

68 Scheduling and Communicating

The original messages remain on the e-mail server or your computer. You can mark the messages that you want to retrieve in full during your next synchronization or e-mail server connection. In the message list, tap and hold the message that you want to retrieve. On the pop-up menu, tap Mark for Download. The icons in the Inbox message list indicate message status.

You specify your downloading preferences when you set up the service or select your synchronization options. You can change the settings at any time:

• Change options for Inbox synchronization using ActiveSync options. For more information, see ActiveSync Help.

• Change options for direct e-mail server connections in Inbox on your device. Tap Tools and tap Options. On the Service tab, tap the service that you want to change. Tap and hold the service and select Delete to remove a service.

Composing Messages

To compos e a message:

1 Tap the Start button and tap Inbox. 2 Tap New.

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Scheduling and Communicating 69

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address book

record icon

3 In the To field, enter an e-mail or SMS address of one or more

recipients, separating them with a semicolon. Or tap the Address Book icon to select names from the contact list.

NOTE: All e-mail addresses entered in the e-mail fields in Contacts

appear in the Address Book.

Compose your message. To enter preset or frequently used messages,

tap My Text and select a message.

70 Scheduling and Communicating

5 Tap Send when you have finished the message.

If you are working offline, the message is moved to the Outbox folder and will be sent the next time you connect.

If you are sending an SMS message and want to know if it was received, tap Edit→ Options, and then select Request SMS text message delivery notification before sending the message.

Managing E-Mail Messages and Folders

By default, messages are displayed in one of five folders for each service you have created: Inbox, Deleted Items, Drafts, Outbox, or Sent Items. The Deleted Items folder contains messages that have been deleted on the device. The behavior of the Deleted Items and Sent Items folders depends on the options you have selected.To change the options, tap Tools in the message list and tap Options. On the Message tab, select your options.

To create a new folder, tap Tools, and tap Manage Folders. To move a message to another folder, tap and hold the message in the message list and tap Move to on the pop-up menu.

Folder Behavior With a Direct Connection to an E-Mail Server

The behavior of the folders you create depends on whether you use ActiveSync, SMS, POP3, or IMAP4.

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• If you use ActiveSync, e-mail messages in the Inbox folder in Outlook are automatically synchronized with your device. You can select to synchronize additional folders by designating them for ActiveSync. The folders you create and the messages you move are then mirrored on the server. For example, if you move messages from the Inbox folder to a folder named Family, and you have designated Family for synchronization, the server creates a copy of the Family folder and copies the messages into that folder. You can then read the messages while away from your computer.

• If you use SMS, e-mail messages are stored in the Inbox folder.

Scheduling and Communicating 71

• If you use POP3 and you move e-mail messages to a folder you created, the link is broken between the messages on the device and their copies on the e-mail server. The next time you connect, the e-mail server will detect that the messages are missing from the device Inbox and delete them from the server. This prevents you from having duplicate copies of a message. However, you will no longer have access to messages that you move to folders created from anywhere except the device.

• If you use IMAP4, the folders you create and the e -mail messag es you move are mirrored o n the ser ver. Therefore, messag es are available to you any time you connect to your e-mail server, whether it is from

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your device or computer. This synchronization of folders occurs whenever you connect to the server, create new folders, or rename/delete folders when connected.

Notifications

You can set your device to remind you when you have something to do. For example, if you have set up an appointment in Calendar, a task with a due date in Tasks, or an alarm in Clock, you are notified in one of the following ways:

• A message box appears on the screen.

• A sound, which you can specify, is played.

• A light flashes on your device.

To configure the reminders and sounds for your device, tap the Start button and tap Settings. In the Personal tab, tap Sounds & Notifications. The options you select apply for all programs on your device.

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SECTION 7

Adding and Removing Programs

Adding Programs Using Microsoft® ActiveSync Downloading Programs From the Internet Adding a Program to the Start Menu Removing Programs

Programs that were already installed when you received your device are stored in ROM. You cannot remove these programs, and you never accidentally lose ROM contents. ROM programs can be updated using installation programs with the *.xip extension. You can save data to either ROM or RAM.

You can install any program created for your device as long as your device has sufficient memory. The most popular p lace to find software for your device is on the Microsoft Pocket PC website: www.microsoft.com/mobile/pocketpc.

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Adding Programs Using Microsoft® ActiveSync

You need to install the appropriate software for your device on your computer before installing software on your device. See "Using Microsof t ActiveSync

1 Determine your device and processor type so that you know which

2 Download the software to your computer (or insert the CD or floppy

3 Read any installation instructions, readme files, or documentation

4 Connect your device to your computer.

" on page 53 for more information.

version of the software to install:

a Tap the Start button and tap Settings. b On the System tab, tap About. c From the Version tab, record the processor information.

disk that contains the software into your computer). You may see a single *.xip, *.exe, or *.zip file, a Setup.exe file, or several versions of files for different device types and processors. Ensure that you select the program designed for the Pocket PC and your device processor type.

that comes with the program. Many programs provide special installation instructions.

74 Adding and Removing Programs

5 Double-click the *.exe file.

If the file is an installer file, the installation wizard will begin. Follow the directions on the screen. Once the software has been installed on your computer, the installer will automatically transfer the software to your device.

If the file is not an installer file, you will receive an error message stating that the program is valid but that it is designed for a different type of computer. You will need to move this file to your device. If you cannot find any installation instructions for the program in the readme file or documentation, use ActiveSync Explore to copy the program file to the Program Files folder on your device. For more information on copying files using ActiveSync, see ActiveSync He lp.

To open a program after the installation is complete, tap the Start button, tap Programs, and then tap the program icon.

Downloading Programs From the Internet

1 Determine your device and processor type so that you know which

version of the software to install:

a Tap the Start button and tap Settings. b On the System tab, tap About. c From the Version tab, record the processor information.

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2 Using Pocket Internet Explorer, download the program to your

device. You may see a single *.xip, *.exe or *.zip file, a Setup.exe file, or several versions of files for different device types and processors. Ensure that you select the program designed for the Pocket PC and your device processor type.

3 Read any installation instructions, readme files, or documentation

that comes with the program. Many programs provide special installation instructions.

Adding and Removing Programs 75

4 Tap the file, such as a *.xip or *.exe file. The installation wizard will

begin. Follow the directions on the screen.

Adding a Program to the Start Menu

1 Tap the Start button and tap Settings. 2 Tap Menus, tap the Start Menu tab, and then tap the check box for

the program. If the program is not listed, you can either use File Explorer on the

device to move the program to the Start Menu folder, or use

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ActiveSync on the computer to create a shortcut to the program and place the shortcut in the Start Menu folder.

Using File Explorer on the Device

1 Tap the Start button, tap Programs, and tap File Explorer. 2 Locate the program. Tap the folder list (labeled My Documents by

default) and then tap My Device to see a list of all folders on the device.

3 Tap and hold the program name and tap Cut on the pop-up menu. 4 Open the Start Menu folder located in the Windows

folder.

5 Tap and hold a blank area of the window, and tap Paste on the pop-

up menu.

The program now appears on the Start menu. For more information on using File Explorer, see "Finding and Organizing Information" on page35.

Using ActiveSync on the Computer

Use Explorer in ActiveSync to explore your device files and locate the program. Right-click the program and click Create Shortcut. Move the shortcut to the Start Menu folder in the Windows folder. The shortcut now appears on the Start menu. For more information, see ActiveSync Help.

76 Adding and Removing Programs

Removing Programs

1 Tap the Start button and tap Settings. 2 Tap the System tab and tap Remove Programs.

If the program does not appear in the list of installed programs, use File Explorer on your device to locate the program.

3 Tap and hold the name of the program, and tap Delete on the pop-

up menu.

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Adding and Removing Programs 77

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78 Adding and Removing Programs

SECTION 8

Using Companion Programs

Microsoft® Pocket Word Pocket Excel MSN Messenger Windows Microsoft Reader

Media Player for Pocket PC

The companion programs include Microsoft Pocket Word, Microsoft Pocket Excel, Microsoft Money, Windows Media Player for Pocket PC, and Microsoft Reader.

To switch to a companion program on your device, tap the Start button, tap Programs, and then tap the program name.

Microsoft® Pocket Word

Pocket Word works with Microsoft Word on your computer to give you easy access to copies of your documents. You can create new documents on your device, or you can copy documents from your computer to your

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device. Synchronize documents between your computer and your device so that you have the most up-to-date content in both locations.

Use Pocket Word to create documents, such as letters, meeting minutes, and travel reports. To create a new file:

1 Tap the Start button, tap Programs, and then tap Pocket Word. 2 Tap New.

A blank document appears. Or, if you selected a template for new documents in the Options dialog box, the template appears with appropriate text and formatting already provided.

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show/hide formatting toolbar

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formatting toolbar

You can open only one document at a time. If you open a second document, you are asked to save the first one. You can create, save, or edit a document in a variety of formats, including Word (.doc), Pocket Word (.psw), Rich Text Format (.rtf), and Plain Text (.txt).

Pocket Word contains a list of the files stored on your device. Tap a file in the list to open it. To delete, make copies of, or send files, tap and hold a file in the list. Then select the appropriate action in the pop-up menu.

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You can enter information in Pocket Word in one of four modes: typing, writing, drawing, or recording. These modes are displayed on the View menu. Each mode has its own toolbar, which you can show and hide by tapping the Show/Hide Toolbar icon on the command bar.

To change the zoom magnification, tap View, tap Zoom, and then select the percentage that you want. Select a higher percentage to enter text and a lower percentage to see more of your document.

If you are opening a Word document created on a computer, select Wrap to Window on the View menu so that you can see the entire document.

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Pocket Excel

Pocket Excel works with Microsoft Excel on your computer to give you easy access to copies of your workbooks. You can create new workbooks on your device, or you can copy workbooks from your computer to your device. Synchronize workbooks between your computer and your device so that you have the most up-to-date content in both locations.

Use Pocket Excel to create workbooks, such as expense reports and mileage logs. To create a new file:

1 Tap the Start button, tap Programs, and then tap Pocket Excel. 2 Tap New.

A blank workbook appears. Or, if you selected a template for new workbooks in the Options dialog box, the template appears with appropriate text and formatting already provided.

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show/hide formatting toolbar

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formatting toolbar

You can open only one workbook at a time. If you open a second workbook, you are asked to save the first one. You can create, save, or edit a workbook in a variety of formats, including Pocket Excel (.pxl) and Ex cel (.xls).

Pocket Excel contains a list of the files stored on your device. Tap a file in the list to open it. To delete, make copies of, or send files, tap and hold a file in the list. Then select the appropriate action from the pop-up menu.

Pocket Excel provides fundamental spreadsheet tools, such as formulas, functions, sorting, and filtering. To dis p l ay the toolbar, tap View and tap Toolbar.

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If your workbook contains sensitive information, you can protect it with a password. To set a password, open the workbook, tap Edit, and then tap Password. Every time you open the workbook, you need to enter the password, so choose one that is easy for you to remember but difficult for others to guess.

Tips for Working in Pocket Excel

Use the following tips when working in large worksheets in Pocket Excel:

•Tap View and tap Full Screen to see as much of your worksheet as possible. To exit full-screen mode, tap Restore.

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• Show and hide window elements. Tap View and then tap the elements that you want to show or hide.

• Freeze panes on a worksheet. First select the cell where you want to freeze panes. Tap View and tap Freeze Panes. You might want to freeze the top and leftmost panes in a worksheet to keep row and column labels visible as you scroll through a sheet.

• Split panes to view different area s of a l ar ge worksh eet. Tap View and tap Split. Drag the split bar to where you want it. To remove the split, tap View and tap Remove Split.

• Show and hide rows and columns. To hide a row or column, select a cell in the row or column you want to hide. Tap Format, tap Row or

Column, and then tap Hide. To show a hidden row or column, tap Tools, tap Go To, and then type a reference that is in the hidden row or column. Then tap Format, t ap Row or Column, and then tap Unhide.

For more information on using Pocket Excel, tap the Start button and tap Help.

84 Using Companion Programs

MSN Messenger

With the MSN Messenger instant message program, you can:

•See who is online.

• Send and receive instant messages.

• Have instant message conversations with groups of contacts.

To use MSN Messenger, you must have a Microsoft Passport account or a Microsoft Exchange e-mail account. You must have a P assport to use MSN Messenger Service. If you have a Hotmail or MSN account, you already have a Passport. Once you have obtained either a Microsoft Passport or a Microsoft Exchange account, you are ready to set up your account.

NOTE: Sign up for a Microsof t Passport account at

www.passport.com. Get a free Microsoft Hotmail e-mail address at www.hotmail.com.

To switch to MSN Messenger, tap the Start button, tap Programs, and then tap MSN Messenger.

Setting Up

Before you can connect, you must enter Passport or Exchange account information.

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To set up an account and sign in:

1 Tap the Start button, tap Programs, and tap MSN Messenger. 2 Tap Tools and tap Options. 3 On the Accounts tab, enter your Passport or Exchange account

information.

4 To sign in, tap the sign-in screen and enter your e-mail address and

password.

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Working With Contacts

The MSN Messenger window shows all of your messenger contacts at a glance, divided into Online and Not Online categories. From this view, while connected, you can chat, send an e-mail, block the contact from chatting with you, or delete contacts from your list using the pop-up menu.

NOTE: If you already use MSN Messenger on your computer, your

contacts will show up on your device without having to be added.

To see others online without being seen, tap Tools, tap My Status, and tap Appear Offline.

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If you block a contact, you will appear offline but remain on the blocked contact's list. T o unblock a contact, tap and hold the contact, and then tap Unblock on the pop-up menu.

Chatting With Contacts

• Tap a contact name to open a chat window. Enter your message in the text entry area at the bottom of the screen or tap My Text to enter a preset message, and then tap Send.

• To invite another contact to a multiuser chat, tap Tools, tap Invite, and then tap the contact you want to invite.

• To switch back to the main window without closing a chat, tap the Contacts icon. To revert back to your chat window, tap Chats, and select the person with whom you were chatting.

• To know if the contact you are chatting with is responding, look for the message under the text entry area.

For more information on using MSN Messenger, tap the Start button and tap Help.

86 Using Companion Programs

Windows® Media Player for Pocket PC

Use Windows Media Player for Pocket PC to play digital audio and video files that are stored on your device or on a network. To switch to Media Player for Pocket PC, tap the Start button, tap Programs, and then tap Windows Media.

Use Windows Media Player on your computer to copy digital audio and video files to your Pocket PC. You can play Windows Media and MP3 files on your Pocket PC.

For more information about using Windows Media Player for Pocket PC, tap the Start button and tap Help.

Microsoft Reader

Use Reader to read eBooks on your device. Download books to your computer from your favorite eBook Web site. Then use ActiveSync to copy the book files to your activated device. The books appear in the Reader Library. Tap the name of a book in the list to open it.

With Reader, you can:

• Page through the book by using the up/down control on your device or by tapping the page number on each page.

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• Annotate the book with highlighting, bookmarks, notes, and drawings.

• Search for text and look up definitions for words.

The Guidebook contains all the information you need to use the software. To open the Guidebook, tap Help on the Reader command bar. Or, on a book page, tap and hold the book title, and then tap Help on the pop-up menu.

To switch to Microsoft Reader, tap the Start button, tap Programs, and then tap Microsoft Reader.

Using Companion Programs 87

Using the Library

The Library displays a list of all books stored on your device or storage card. To open the Library:

• On the Reader command bar, tap Library.

• On a book page, tap the book title, and then tap Library on the popup menu.

scroll through list

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book list

Reading a Book

Each book consists of a cover page, an optional table of contents, and the pages of the book. Navigation options are listed at the bottom of the cover page.

88 Using Companion Programs

The first time you open a book, you might want to go to the first page or to the table of contents, if there is one. Subsequently, whenever you open the book, you will be automatically taken to the last page read.

In addition to text, each book page includes a page number and book title. You can also page through a book by using the up/down control on your device.

navigation options

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previous/next page

Using Reader Features

Reading a book electronically gives you several options not available with paper books. The options are available from any book page.

Using Companion Programs 89

Select text by dragging across the text on the page. Then tap an option o n the pop-up menu:

• Search for Text — Tap Find on the pop-up menu to find text in a book. Enter the word that you want to search for and tap a Find option. Reader highlights text found on the page. To close Find, tap outside the box. T o return to your original page, tap the title and tap Return on the pop-up menu.

• Copy Text — You can copy text from books that support this feature into any program that accepts text. On a book page, select the text you want to copy. Then tap Copy Text on the pop-up menu. The te xt can be pasted into the program of your choice.

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• Bookmarks — When you add a bookmark to a book, a color-coded bookmark icon appears in the right margin. You can add multiple bookmarks to a book. From anywhere in the book, tap the bookmark icon to go to the bookmarked page.

• Highlights — When you highlight text, it appears with a colored background.

• Notes — When you attach a note to text, you enter the text in a note pad that appears on top of the book page. A note icon will display in the left margin. To show or hide the note, tap the icon.

• Drawings — When you add a drawing, a drawing icon appears in the lower-left corner of the page, and drawing tools appear across the bottom of the page. Draw by dragging your stylus.

• To see a list of a book's annotations, including bookmarks, highlights, text notes, and drawings, tap Annotations Index on the book cover page. You can tap an entry in the list to go to the annotated page.

90 Using Companion Programs

Removing a Book

When you finish reading a book, you can delete it to conserve space on your device. If a copy of the book is stored on your computer, you can download it again at any time.

To remove a book from your device, tap and hold the title in the Library list, and tap Delete on the pop-up menu.

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Using Companion Programs 91

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92 Using Companion Programs

SECTION 9

Using Microsoft® Pocket Internet Explorer

Mobile Favorites Using AvantGo Channels Browsing Mobile Favorites and the Web

Use Pocket Internet Explorer to view web or WAP pa ge s:

• During synchronization with your computer, download your favorite links and mobile favorites that are stored in the Mobile Favorites subfolder in Internet Explorer on your computer.

• Connect to an Internet service provider (ISP) or network and browse the web. For more information on connecting to the Internet, see "Getting Connected" on page 99.

When the device is connected to an ISP or network, you can also download files and programs from the Internet or intranet.

To switch to Pocket Internet Explorer, tap the Start button and tap

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Internet Explorer.

Mobile Favorites

If you are using Microsoft Internet Explorer 5.0 or later on your computer, you can download mobile favorites to your device. Synchronizing mobile favorites downloads web content to your device so that you can view pages while you are disconnected from your ISP and computer . Use the Internet Explorer plug-in installed with Microsoft ActiveSync favorites quickly.

To create a mobile favorite on your computer and download it to your device:

to create mobile

1 On your computer, open Internet Explorer and click Tools→ Create

Mobile Favorite.

2 To change the link name, enter a new name in the Name box. 3 Specify an update schedule next to Update (optional). 4 Click OK. Internet Explorer downloads the latest version of the page

to your computer.

5 In Internet Explorer on the computer, right-click the mobile favorite

and click Properties.

94 Using Microsof t® Pocket Internet Explorer

6 On the Download tab, specify the number of levels deep you want to

download. To conserve device memory, go only one level deep.

7 Synchronize your device and computer. Mobile favorites that are

stored in the Mobile Favorites folder in Internet Explorer are downloaded to your device.

If you did not specify an update schedule in step 3, you will need to manually download content to keep the information updated on your computer and device. Before synchronizing with your device, click Tools in Internet Explorer on your computer and click Synchronize. The date in the Last Updated column was the last time content was downloaded to the computer. You can manually download content, if necessary.

NOTE: You can add an icon to the Internet Explorer toolbar for

creating mobile favorites. In Internet Explorer on your computer, click View→Toolbars, and then click Customize.

Conserving Memory

Mobile favorites take up storage memory on your device. To minimize the amount of memory used:

• Turn off pictures and sounds or stop some mobile favorites from being downloaded to the device in the Favorites settings in the ActiveSync options. For more information, see ActiveSync Help.

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• Limit the number of downloaded linked pages. In Internet Explorer on the computer, right-click the mobile favorite you want to change and click Properties. On the Download tab, specify 0 or 1 for the number of linked pages you want to download.

Mobile Favorites Folder

Only items stored in the Mobile Favorites subfolder (in the Favorites folder) in Internet Explorer on your computer are synchronized with your device. The folder was created automatically when you installed ActiveSync.

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Favorite Links

During synchronization, the list of favorites in the Mobile Favorites folder on your computer is synchronized with Pocket Internet Explorer on your device. The computer and the device are updated with changes made to either list each time you synchronize. Unless you mark the favorite link as a mobile favorite, only the link will be downloaded to your device—you will need to connect to your ISP or network to view the content. For more information on synchronization, see ActiveSync Help on your computer.

Using AvantGo Channels

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AvantGo is a free interactive service that gives you access to personalized content and thousands of popular websites. You subscribe to AvantGo channels directly from your device. Then synchronize your device and computer, or connect to the Internet to download the content. For more information, visit the AvantGo website.

To sign up for AvantGo:

1 In ActiveSync options on your computer, turn on synchronization for

the AvantGo information type.

2 In Pocket Internet Explorer on your device, tap Favorites to display

your list of favorites.

3 Tap the AvantGo Channels link. 4 Tap Activate. 5 Follow the directions on the screen.

You will need to synchronize your device with your computer and then tap the My Channels to complete the AvantGo setup.

When synchronization is complete, tap the AvantGo Cha nnels link in your list of favorites to see a few of the most popular channels. To add or remove channels, tap the Add or Remove link.

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Browsing Mobile Favorites and the Web

You can use Pocket Internet Explorer to browse mobile favorites and channels that you have downloaded to your device without connecting to the Internet. You can also connect to the Internet through an ISP or a network connection and browse the web.

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back icon

refresh icon

hide pictures icon

favorites icon

home icon

Using Microsoft® Pocket Internet Explorer 97

To view mobile favorites and channels:

1 Tap the favorites icon to display your list of favorites. 2 Tap the page you want to view.

The page that was downloaded the last time you synchronized with your computer appears. If the page is not on your device, the favorite is dimmed. You will need to synchronize with your computer again to download the page to your device, or connect to the Internet to view the page.

To browse the Internet, set up a connection to your ISP or corporate network using Connections, as described in "Getting Connected" on

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page 99.

NOTE: To add a favorite link, go to the page that you want to add,

tap and hold the page, and then tap Add to Favorites.

To connect and browse the Internet:

• Tap the favorites icon and tap the favorite you want to view.

•Tap View and tap Address Bar. In the address bar that appears at the top of the screen, enter the web address that you want to visit and tap Go. Tap the arrow to select previously entered addresses.

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SECTION 10

Getting Connected

Using Infrared Connecting to the Internet Connecting to Work Ending a Connection Connecting Directly to an E-Mail Server Getting Help on Connecting

You can use your device to exchange information with other mobile devices or with a computer, a network, or the Internet. You can use any of the following connection options:

• Use the infrared (IR) port on your device to send and receive files between two devices. See the following section, "Using Infrared," for more information.

• Connect to your Internet service provider (ISP). Once you are connected, you can send and receive e-mail messages by using Inbox, and view web or WAP pages by using Microsoft Explorer. The communication software for creating an ISP connection is already installed on your device. Your service provider

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will provide software needed to install other services, such as paging and fax services. See "Connecting to the Internet" on page101 for more information.

• Connect to the network at your company or organization where you work. Once you are connected, you can send and receive e-mail messages by using Inbox, view web or WAP pages by using Pocket Internet Explorer, and synchronize with your computer. See "Connecting to Work" on page 104 for more information.

• Connect to your computer to synchronize remotely. Once you are connected, you can synchronize information such as your Pocket Outlook information. See Microsoft ActiveSync computer or Connections Help on the device for more information.

Pocket Internet

Help on your

Using Infrared

Using infrared, you can send and receive information, such as contacts and appointments, between two devices.

To send information:

1 Switch to the program where you created the item you want to send

and locate the item in the list.

100 Getting Connected

Dell Axim X5 User Manual

Specifications and Main Features

Frequently Asked Questions

User Manual

Contents

Finding Information

About Your Device

Front, Side, and Back Views

Using the Batteries

Connecting to a Computer

Using Cards

Performing a Reset

Using Microsoft® Pocket PC

Device Buttons and the Stylus

Today Screen

Status Icons

Programs

Navigation Bar and Command Bar

Pop-Up Menus

Finding and Organizing Information

Backing Up Data

Entering Information

Entering Text Using the Input Panel

Writing on the Screen

Drawing on the Screen

Recording a Message

Using My Text

Adjusting Settings

Personal Tab

System Tab

About ActiveSync

Installing and Using ActiveSync

Scheduling and Communicating

About Microsoft® Pocket Outlook

Calendar

Contacts

Tasks

Notes

Inbox

Notifications

Adding and Removing Programs

Downloading Programs From the Internet

Adding a Program to the Start Menu

Removing Programs

Using Companion Programs

Microsoft® Pocket Word

Pocket Excel

MSN Messenger

Microsoft Reader

Using Microsoft® Pocket Internet Explorer

Mobile Favorites

Using AvantGo Channels

Browsing Mobile Favorites and the Web

Getting Connected

Using Infrared