Dell 2335DN User Manual

Dell™ 2335dn MFP User's Guide

Click the links to the left for information on the features, options, and operation of your printer. For information on other documentation included with your printer, see "Finding Information".
To order replacement toner cartridges or supplies from Dell:
Double-click the Dell 2335dn MFP Toner Reorder icon on your desktop.1.
OR
Visit Dell's website, or order Dell printer supplies by phone.2.
http://www.dell.com/supplies
NOTE: If you do not have an active Internet connection, you can find contact information on your
purchase invoice, packing slip, bill, or Dell product catalog.
Dell provides several online and telephone-based support and service options. Availability varies by country and product, and some services may not be available in your area. To contact Dell for sales, technical support, or customer service issues:
Visit www.support.dell.com.1. Verify your country or region in the Choose A Country/Region drop-down menu at the bottom of the
page.
2.
Click Contact Us on the left side of the page.3. Select the appropriate service or support link based on your need.4. Choose the method of contacting Dell that is convenient for you.5.
Notes, Notices, and Cautions
NOTE: A NOTE indicates important information that helps you make better use of your printer.
NOTICE: A NOTICE indicates either potential damage to hardware or loss of data and tells you how
to avoid the problem.
CAUTION: A CAUTION indicates a potential for property damage, personal injury, or death.
Information in this document is subject to change without notice.
2008-2010 Dell Inc. All rights reserved.
Reproduction of these materials in any manner whatsoever without the written permission of Dell Inc.is strictly forbidden.
Trademarks used in this text: Dell and DELL logo are trademarks of Dell Inc.; Microsoft and Windows are registered trademarks of Microsoft Corporation.
PaperPort is a registered trademark of ScanSoft, Inc.
Adobe® and PhotoShop® are registered trademarks of Adobe Systems Incorporated.
Other trademarks and trade names may be used in this document to refer to the entities claiming the marks and names of their products. Dell Inc. disclaims any proprietary interest in trademarks and trade names other than its own.

Finding Information

What Are You Looking For?
Find It Here
Drivers for my printer
My User's Guide
DRIVERS AND UTILITIES CD
You can use the DRIVERS AND UTILITIES CD to install, uninstall, reinstall drivers and utilities or access your User's Guide . For details, see "Software Overview" .
Readme files may be included on your DRIVERS AND UTILITIES CD to provide last-minute updates about technical changes to your printer or advanced technical reference material for experienced users or technicians.
How to use my printer
Owner's manual
CAUTION: Read and follow all safety instructions in your Product
Information Guide prior to setting up and operating your printer.
NOTE: Owner's Manual may not be provided with your product depending on your
country.
How to set up my printer
Setup diagram
Safety information
Warranty information
Regulatory Notice
Product Information Guide
Express Service
Express Service Code
Code
Identify your printer when you use support.dell.com or contact technical support. Enter the Express Service Code to direct your call when contacting technical support. The Express
Service Code is not available in all countries.
Latest drivers for my printer
Answers to technical service and support questions
Documentation for my printer
Dell Support Website: support.dell.com The Dell Support Website provides several online tools, including:
Solutions- Troubleshooting hints and tips, articles from technicians, and online courses
Upgrades- Upgrade information for components, such as memory
Customer Care- Contact information, order status, warranty, and repair information
Downloads- Drivers
Reference- Printer documentation and product specifications
You can access Dell Support at support.dell.com . Select your region on the WELCOME TO DELL SUPPORT page, and fill in the requested details to access help tools and information.

Unpacking Your Printer

Select a location for your printer.1.
CAUTION: The printer requires at least two people to lift it safely.
Leave enough room to open the printer tray, covers, doors, and options. It is also important to allow enough space around the printer for proper ventilation.
Provide the proper environment:
A firm, level surface Away from the direct airflow of air conditioners, heaters, or ventilators Away from sunlight, extreme humidity, or high fluctuations in temperature A clean, dry, and dust free location Select a level, stable place with adequate space for air circulation. See "Setting up the hardware"
. Do not set the machine close to the edge of your desk or table.
NOTE: Leave the printer in the box until you are ready to install it.
In addition to the Dell 2335dn MFP , ensure that you have the following items in the box. If there is a missing item, contact Dell:
2.
toner cartridge
power cord
a
DRIVERS AND UTILITIES CD
b
owner's manual
c
telephone line cord
a
setup diagram
terminator
d
Product Information Guide
The appearance of the power cord and the telephone line cord may differ according to your country's specifications.
a.
The DRIVERS AND UTILITIES CD contains Dell printer drivers, Scan drivers, Printer Settings Utility, Set IP, Macintosh driver, Linux driver, Dell Toner Management System, Dell ScanCenter, PaperPort® and an HTML User's Guide.
b.
Owner's Manual may not be provided with your product depending on your country.c. This item is only provided in some countries.d.
NOTE: Use the telephone line cord supplied with your printer. You can also use AWG#26 or lower
gauge cord that is less than 250 cms in length.
NOTE: The power cord must be plugged into a grounded power socket.
Save the carton and packing material in case the printer needs to be repacked.3. Remove the packing tape from the front, back and, sides of the printer.4.
Remove the label completely from the scanner module by gently pulling it. The scan unlock switch should move forward to the unlock position as the label is pulled out.
5.
5.
NOTE: To confirm the scanner is unlocked, open the scanner cover and ensure that the blue
latch is in the unlocked ( ) position. If the latch is not in the unlocked position, reach under the operator panel and pull it forward. If the scan switch is locked, you can not copy or scan.
NOTE: When you are moving the printer or do not intend to use it for a long period of time,
move the switch BACKWARD to the lock position, as shown. To scan or copy a document, the switch must be unlocked.

About Your Printer

These are the main components of your printer. The following illustrations show the standard Dell 2335dn
MFP and an optional tray 2 attached:

Front View

Rear View

Operator Panel Button Functions

Common Keys

Press:
To:
Scroll through available options.
Confirm the selection on the display.
Return to the upper menu.
Stop an operation at any time, or return to main menu.
Start a job.

Fax Keys

Press:
To:
Dial/Enter number or enter alphanumeric characters.
Store frequently used fax numbers in memory or search for stored fax numbers or email addresses.
It also allows you to print a Phonebook list.
Insert a pause into a fax number in edit mode.

Understanding the Status LED

When the problem occurs, the Status LED indicates the machine's condition by the light color of it's action.
Status
Description
Off
The machine is off-line.
The machine is in power save mode. When data is received, or any button is pressed, it switches to on-line automatically.
Green Blinking
The machine is warming up or ready to receive the data.
On
The machine is on-line and can be used.
Orange
Blinking
A minor error has occurred and the machine is waiting the error to be cleared. Check the display message. When the problem is cleared, the machine resumes.
The toner cartridge is low. Order a new toner cartridge. You can temporarily improve print quality by redistributing the toner.
The toner cartridge is totally empty. Remove the old toner cartridge and install a new one.
A paper jam has occurred.
There is no paper in the tray. Load paper in the tray.
The machine has stopped due to a major error. Check the display message.

Internal Fonts

The Dell 2335dn MFP Laser printer supports the PCL and PS fonts. If you want to see the PCL and PS font list, follow these steps:

Printing the PCL Font list

Press Scroll ( or ) to highlight Setup and then press Select ( ).1.
Press Scroll ( or ) to highlight Reports and then press Select ( ).2.
Press Scroll ( or ) to highlight PCL Font List and then press Select ( ).3. PCL Font list pages print out.4.

Printing the PS3 Font list

Press Scroll ( or ) to highlight Setup and then press Select ( ).1.
Press Scroll ( or ) to highlight Reports and then press Select ( ).2.
2.
Press Scroll ( or ) to highlight PS Font List and then press Select ( ).3. PS Font list pages print out.4.
NOTE: You can add additional PCL fonts and PS fonts in Printer Settings Utility. See "Printer Settings
Utility" .

Setting up the hardware

This section shows the steps to set up the hardware which is explained in the Placemat. Make sure you read Placemat and complete following steps.
Select a stable location.1.
Select a level, stable place with adequate space for air circulation. Allow extra space to open covers and trays.
The area should be well-ventilated and away from direct sunlight or sources of heat, cold, and humidity. Do not set the machine close to the edge of your desk or table.
Place the machine on a flat, stable surface so that there is no incline greater than 2 mm (0.08 inch). Otherwise, printing quality may be affected.
Unpack the machine and check all the enclosed items.2. Remove the tape holding the machine tightly.3. Install both the print cartridge.4. Load paper. See "Loading Paper" .5. Make sure that all the cables are connected to the printer.6. Turn the printer on.7.
NOTE: When you move the printer, do not tilt or turn it upside down. Otherwise, the inside of the
printer may be contaminated by toner, which can cause damage to the printer or bad printing quality.

Installing the Toner Cartridge

Open the front cover.1.
CAUTION: To prevent damage, do not expose the toner cartridge to light for more than a
few minutes.
CAUTION: Do not touch the green underside of the toner cartridge. Use the handle on the
cartridge to avoid touching this area.
Remove the toner cartridge from its bag and thoroughly shake the cartridge from side-to-side to distribute the toner evenly inside the cartridge.
2.
NOTE: If toner comes into contact with your clothing, wipe the toner off with a dry cloth and
wash your clothing in cold water. Hot water sets toner into fabric.
Holding the toner cartridge by the handle, slide it into the printer until it locks firmly into place.3.
Close the front cover.4.
Loading Paper
Load up to 250 sheets of plain paper (75 g/m2 , 20lb) in the paper tray.
NOTE: Set the paper type and size after loading paper into the paper tray. See "Setting the Paper
Type" and "Setting the Paper Size" for the paper used in copying and faxing, or "Paper Tab" for Computer printing.
Load the paper:
Pull the paper tray out of the printer.1.
If you load paper that is longer than a standard (Letter or A4) size, such as Legal paper, press and unlatch the guide lock, and then slide the paper length guide out completely to extend the paper tray to its full length.
2.
Slide in the paper length guide until it rests against the end of the paper stack.3.
3.
For paper smaller than Letter size, adjust the rear paper length guide so that it lightly touches the paper stack.
Pinch the paper width guide, and move it towards the stack of paper until it touches the side of the stack.
4.
Flex the sheets back and forth to loosen them, and then fan them out. Do not fold or crease the print media. Align the edges on a level surface.
5.
Insert the paper stack into the paper tray with the side to be printed on facing down.6.
6.
Do not exceed the maximum stack height indicated by the paper limit marks on the both inside walls of the tray.
7.
NOTE: Overloading the paper tray may cause paper jams.
NOTE: Improper adjustment of paper guides can result in paper jams.
Slide the paper tray back into the printer.8.
Set the paper type and size. For more information, see "Setting the Paper Type" and "Setting the Paper Size" .
9.

Making Connections

Connecting the Telephone Line

Plug one end of a telephone line cord into the RJ11 telephone line socket (FAX) and the other end into an active wall jack.
1.
To connect a telephone and/or answering machine to your printer, remove the plug from the extension telephone socket (EXT) ( ) and plug the telephone or answering machine into the extension telephone socket (EXT).
Alternative setup of Fax connected to a wall socket and a external phone or Telephone answering device (TAD).
2.
If connecting a FAX using an answering machine or telephone answering device (TAD).
NOTE: Set rings to answer to digit greater than the "Ring To Answer" setting for the telephone
answering device (TAD).
If connecting a FAX using a computer modem.
NOTE: Set rings to answer to digit greater than the "Ring To Answer" setting for the telephone
answering device (TAD).
NOTE: For additional information, see "Using an Answering machine" or "Using a Computer Modem" .
NOTE: Phone adaptor not supplied with unit for UK setup, advice to buy from local market or check
with telephone service provider. Terminator plug is provided along the unit.
If the phone communication is serial in your coun try (such as Germany, Sweden, Denmark, Austria, Belgium, Italy, France, and Switzerland), remove the plug from the extension telephone socket (EXT) ( ) and insert the supplied terminator.

Connecting the Printer Cable

Connecting the printer Locally
Local printer refers to a printer connected to your computer using a USB cable. If your printer is attached to a network instead of your computer, skip this step and go on to "Connecting the printer to the Network" .
NOTE: USB cables are sold separately. Contact Dell to purchase a USB cable.
NOTE: Connecting the printer to the USB port of the computer requires a certified USB cable. You will
need to buy a USB 2.0 compliant cable that is about 3 m in length.
Ensure that the printer, computer, and any other attached devices are powered off and unplugged.1. Connect a USB cable to the USB port on your printer.2.
2.
Connect the other end of the cable to an available USB port on the computer, not the USB keyboard.3.
Connecting the printer to the Network
Ensure that the printer, computer, and any other attached devices are powered off and unplugged.1. Connect one end of a standard category 5 Unshielded Twisted Pair (UTP) network cable to a LAN drop
or hub, and the other end to the Ethernet network port on the back of the printer. The printer automatically adjusts for the network speed.
2.
NOTE: After connecting the printer, you need to configure the network parameters on the operator
panel. See "Printing a Network Configuration Page" .

Powering On the Printer

CAUTION: The fusing area at the rear part of the inside of your printer becomes hot once
the printer is powered on.
CAUTION: Be careful not to be burned when you access this area.
CAUTION: Do not disassemble the printer when it is powered on. If you do, it may give you
an electric shock.
To power on the printer:
Plug one end of the power cord into the power receptacle at the back of the printer and the other end into a properly grounded outlet.
1.
Press the power switch to turn on the printer. Warming Up Please Wait appears on the display indicating that the printer is now on.
2.
NOTE: If you power on the printer for the first time, you have to set the language, date, time, country
and fax setup sequence. These settings may be needed also after the firmware upgrade or after the printer reset.

Setting fax setup sequence

Set the language. See "Changing the Display Language" .1. Select the country. See "Selecting Country" .2. Set the date and time. See "Setting the Time and Date" .3. When Fax Setup appears, press Scroll ( or ) to select Yes or No .4.
If you selected No , your printer restores the fax settings as default. If you selected Yes .
Your printer prints out Fax Setup Help Report.a. Enter machine ID. See "Setting the Printer ID" .b. Select the receive mode and ring to answer. See "Setting up the Fax System" .c. Test fax line. See "Testing Fax line connection" .d.
Your printer returns to the Standby mode.5.
5.

Dell 2335dn MFP Menu Functions

1 . Scan
2. Copy
3. Fax
Email USB Key Fax Server PC Application Scan Defaults
# of copies Zoom Contrast Original Size Original Type Select Tray Layout Duplex Copy Defaults
Enter
Number:
Broadcast Fax Priority Fax Phone Book
Search
Delay Fax to: Add Pages Cancel Job On Hook Dial
Redial Phone Book Send Quality Contrast Scan Duplex Allow Toner
Low
Pending Fax Fax Defaults Fax Line Test
4 . Setup
5 . USB
Paper Setup Tray
Behaviour
Directory Reports Fax Setup
Email Setup Network
Setup
Machine
Setup
Maintenance Restore
Options
Scan Defaults Copy Defaults Fax Defaults Job
Management
Print From Scan to
Press Scroll ( or ) to highlight the desired menu function and then press Select ( ).1.
Press Scroll ( or ) to highlight the desired menu function and then press Select ( ).2. Repeat use of the ( ), ( ), ( ), and ( ) to navigate to the desired setting, then press Select (
) to select the displayed setting.
3.

Printing the Printer setting and Op-panel Menu setting

NOTE: This will be helpful for the users to maneuver through the op-panel setting and tree in
changing the defaults.

Printing the Printer setting

Press Scroll ( or ) to highlight Setup and then press Select ( ).1.
Press Scroll ( or ) to highlight Reports and then press Select ( ).2.
Press Scroll ( or ) to highlight Printer Settings and then press Select ( ).3. The Printer Settings page prints out.4.

Printing the Op-panel Menu setting

Press Scroll ( or ) to highlight Setup and then press Select ( ).1.
Press Scroll ( or ) to highlight Reports and then press Select ( ).2.
Press Scroll ( or ) to highlight Op-panel Menu Tree and then press Select ( ).3. The Op-panel menu page prints out.4.

Changing the Display Language

To change the displayed language that the operator panel displays, follow these steps:
Press Scroll ( or ) to highlight Setup and then press Select ( ).1.
Press Scroll ( or ) to highlight Machine Setup and then press Select ( ).2.
Press Scroll ( or ) to highlight Language and then press Select ( ).3. Press Scroll ( or ) to display the language you want.4.
The available languages are English, French, German, Italian, Spanish, and Dutch.
Press Select ( ) to save the selection.5.
5.
Press Cancel ( ) to return to the Standby mode.6.

Selecting Country

To change the country that appears on the operator panel, follow these steps:
Press Scroll ( or ) to highlight Setup and then press Select ( ).1.
Press Scroll ( or ) to highlight Machine Setup and then press Select ( ).2.
Press Scroll ( or ) to highlight Select Country and then press Select ( ).3.
Press Scroll ( or ) to display the country you want and then press Select ( ).4.
Press Cancel ( ) to return to the Standby mode.5.

Power Save Mode

The Power Save mode enables your printer to reduce power consumption when it is not in actual use. You can enable this mode by selecting the duration for which the printer waits after a job is printed before it switches to a reduced power state.
Press Scroll ( or ) to highlight Setup and then press Select ( ).1.
Press Scroll ( or ) to highlight Machine Setup and then press Select ( ).2.
Press Scroll ( or ) to highlight Print Power Save and press Select ( ).3. Press Scroll ( or ) to display the time settings you want.4.
The available options are 5, 10, 15, 30, 60 and 120 (minutes). The factory default setting is 30 minutes.
Press Select ( ) to save the selection.5.
Press Cancel ( ) to return to the Standby mode.6.
Setting the Time and Date
The time and date are printed on all faxes.
NOTE: It may be necessary to reset the correct time and date if loss of power to the printer occurs .
To set the time and date:
Press Scroll ( or ) to highlight Setup and then press Select ( ).1.
Press Scroll ( or ) to highlight Machine Setup and then press Select ( ).2.
Press Scroll ( or ) to highlight Date & Time and then press Select ( ).3. Enter the correct time and date using the number keypad.4.
Month = 01 ~ 12 Day = 01 ~ 31 Year = 2000 ~ 2099 Hour = 01 ~ 12 (12-hour mode) 00 ~ 23 (24-hour mode) Minute = 00 ~ 59 You can also use Scroll ( or ) to move the cursor under the digit you want to correct and enter a
new number.
To select AM or PM for a 12-hour format, press the or the button.5.
When the cursor is not under the AM or PM indicator, pressing the or the button immediately moves the cursor to the indicator.
You can change the clock mode to a 24-hour format (e.g. 01:00 PM as 13:00). Press Scroll ( or ) to highlight AM or PM and then press Scroll ( or ).
Press Select ( ) when the time and date on the display is correct.6.
NOTE: The printer beeps and does not allow you to proceed to the next step if a wrong number is
entered .

Setting Daylight Savings Time

If your country switches to Daylight Savings Time each year, use this procedure to automatically switch to
Daylight Savings Time and to Standard time.
Press Scroll ( or ) to highlight Setup and then press Select ( ).1.
Press Scroll ( or ) to highlight Machine Setup and then press Select ( ).2.
Press Scroll ( or ) to highlight Day Light Saving and then press Select ( ).3.
Press Scroll ( or ) to highlight Manual and then press Select ( ).4.
Enter Start Date and then press Select ( ).5.
Enter End Date and then press Select ( ).6.
Press Cancel ( ) to return to the Standby mode.7.

Scanner Lamp Power Save Mode

The scan lamp under the document glass automatically turns off when it is not in actual use after a preset period to reduce power consumption and extend the lamp life. The lamp automatically turns on and the warm-up cycle begins whenever any key is pressed or the DADF cover is opened or a document is detected in the DADF.
You can set the duration for which the scan lamp waits after a scan job is completed before it switches to the Power Save mode.
Press Scroll ( or ) to highlight Setup and then press Select ( ).1.
Press Scroll ( or ) to highlight Machine Setup and then press Select ( ).2.
Press Scroll ( or ) to highlight Scan Power Save and then press Select ( ).3. Press Scroll ( or ) to display the time settings you want.4.
The available time options are 30, 60, and 120 (minutes).
Press Select ( ) to save the selection.5.
Press Cancel ( ) to return to the Standby mode.6.

Setting the Time Out Option

You can set the time the printer waits before it restores the default copy or fax settings, if you do not start copying or faxing after changing the settings on the operator panel.
Press Scroll ( or ) to highlight Setup and then press Select ( ).1.
Press Scroll ( or ) to highlight Machine Setup and then press Select ( ).2.
Press Scroll ( or ) to highlight Timeout and then press Select ( ).3. Press Scroll ( or ) to display the timeout value you want.4.
The available time options are 15, 30, 60 and 180 (seconds). You can select from 15, 30, 60 and 180 (seconds). Selecting Off means that the printer does not restore the default settings until you press Start ( ) to begin copying or faxing, or Cancel
( ) to cancel.
Press Select ( ) to save the selection.5.
Press Cancel ( ) to return to the Standby mode.6.

Setting the Default Mode

Your machine is preset to Fax mode. You can switch this default mode to Copy mode or Scan mode.
Press Scroll ( or ) to highlight Setup and then press Select ( ).1.
Press Scroll ( or ) to highlight Machine Setup and then press Select ( ).2.
Press Scroll ( or ) to highlight Default Mode and then press Select ( ).3. Press Scroll ( or ) to display the mode you want.4.
Press Select ( ) to save the selection.5.
Press Cancel ( ) to return to the Standby mode.6.

Setting the Toner Save Mode

Toner Save mode allows your machine to use less toner on each page. Activating this mode extends the life of the toner cartridge beyond what one would experience in the normal mode, but it reduces print quality.
Press Scroll ( or ) to highlight Setup and then press Select ( ).1.
Press Scroll ( or ) to highlight Machine Setup and then press Select ( ).2.
Press Scroll ( or ) to highlight Toner Save and then press Select ( ).3. Press Scroll ( or ) to change the setting to On (enable) or Off (disable). Selecting On means that the printer uses less toner than normal printing.
4.
Press Select ( ) to save the selection.5.
Press Cancel ( ) to return to the Standby mode.6.
Setting the Levels of Toner Low Alert
You can customize the level to alert toner low or toner empty. If the current toner’ amount drops below the setting level, the device will display a warning message on the operator panel.
Press Scroll ( or ) to highlight Setup and then press Select ( ).1.
Press Scroll ( or ) to highlight Machine Setup and then press Select ( ).2.
Press Scroll ( or ) to highlight Toner Status Alert and then press Select ( ).3.
Press Scroll ( or ) to highlight Toner Low and then press Select ( ).4. Press Scroll ( or ) to display the Toner Low level you want.
The available levels are 20, 30, 40, and 50 (%).
5.
Press Scroll ( or ) to display the Alert on Panel and then press Select ( ).6. Press Scroll ( or ) to change the setting to On (enable) or Off (disable). Selecting Off means that the printer does not display the Toner Low message.
7.
Press Scroll ( or ) to display the Almost Empty level you want.
The available levels are 5, 10, and 15 (%).
8.
Press Scroll ( or ) to display the Alert on Panel and then press Select ( ).9. Press Scroll ( or ) to change the setting to On (enable) or Off (disable).10.
9.
Selecting Off means that the printer does not display the Almost Empty message.
10.
Press Cancel ( ) to return to the Standby mode.11.

Ignoring Blank Pages

The printer detects the printing data from computer whether a page is empty or includes any data. To skip the blank pages at printing document, follow these steps:
Press Scroll ( or ) to highlight Setup and then press Select ( ).1.
Press Scroll ( or ) to highlight Machine Setup and then press Select ( ).2.
Press Scroll ( or ) to highlight Print Blank Pages and then press Select ( ).3. Press Scroll ( or ) to change the setting to Do Not Print .4.
Press Select ( ) to save the selection.5.
Press Cancel ( ) to return to the Standby mode.6.

Setting the Job Management

Press Scroll ( or ) to highlight Setup and then press Select ( ).1.
Press Scroll ( or ) to highlight Job Management and then press Select ( ).2.
Press Scroll ( or ) to display the option and then press Select ( ).
Stored Jobs : Print jobs currently stored in the hard disk. When a user sends a confidential job from PC to the device, it will hold the job until you release it with your password.
Job Expiration : Limits the amount of time a confidential job stays in the printer before it is deleted.
Clear Stored Job : You can delete jobs currently stored in the hard disk and RAM disk. If you select the ALL , all Secure Jobs and Stored Prints are deleted.
3.
Set each option as you want and then press Select ( ).4.
Press Cancel ( ) to return to the Standby mode.5.
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