Dell 2230d User Manual
Dell 2230d Laser Printer
User's Guide
November 2008 www.dell.com | support.dell.com
Trademarks
Information in this document is subject to change without notice.
Reproduction in any manner whatsoever without the written permission of Dell Inc. is strictly forbidden. Trademarks used in this text: Dell, the
DELL logo, and Dell Toner Management System are trademarks of Dell Inc.; Microsoft and Windows are registered trademarks of Microsoft Corporation.
Other trademarks and trade names may be used in this document to refer to the entities claiming the marks and names of their products. Dell Inc.
disclaims any proprietary interest in trademarks and trade names other than its own.
Contents
Safety information.............................................................................9
Learning about the printer.............................................................10
Printer configurations........................................................................................................................................................10
Understanding the printer control panel...................................................................................................................13
Attaching cables..................................................................................................................................................................14
Understanding the printer menus................................................16
Paper menu...........................................................................................................................................................................16
Default Source menu..................................................................................................................................................................... 16
Size/Type menu............................................................................................................................................................................... 16
Paper Texture menu ...................................................................................................................................................................... 18
Paper Weight menu....................................................................................................................................................................... 19
Paper Loading menu ..................................................................................................................................................................... 20
Custom Types menu...................................................................................................................................................................... 20
Universal Setup menu................................................................................................................................................................... 21
USB menu...............................................................................................................................................................................22
Parallel menu........................................................................................................................................................................23
Settings menu.......................................................................................................................................................................24
General Settings menu ................................................................................................................................................................. 24
Setup menu ...................................................................................................................................................................................... 26
Finishing menu................................................................................................................................................................................ 27
Quality menu.................................................................................................................................................................................... 29
PostScript menu .............................................................................................................................................................................. 30
PCL Emul menu ............................................................................................................................................................................... 30
Using the Finishing menu................................................................................................................................................32
Additional printer setup..................................................................33
Installing internal options................................................................................................................................................33
Accessing the system board to install internal options .................................................................................................... 33
Installing a memory card ............................................................................................................................................................. 34
Installing hardware options.............................................................................................................................................36
Installing a 250- or 550-sheet drawer ...................................................................................................................................... 36
Printing the printer settings configuration sheet....................................................................................................38
Interpreting the printer control panel lights.............................39
Understanding the printer control panel light sequences...................................................................................39
Understanding the primary light sequences........................................................................................................................ 39
Contents
3
Understanding the secondary error light sequences ........................................................................................................ 46
Understanding the secondary paper jam light sequences ............................................................................................. 50
Loading paper and specialty media.............................................55
Setting the paper size and paper type.........................................................................................................................55
Configuring Universal paper settings..........................................................................................................................55
Loading the standard 250-sheet tray...........................................................................................................................55
Loading the optional 250- or 550-sheet tray.............................................................................................................59
Using the manual feeder..................................................................................................................................................60
Using the standard exit bin and paper stop..............................................................................................................61
Linking and unlinking trays.............................................................................................................................................62
Linking trays...................................................................................................................................................................................... 62
Unlinking trays ................................................................................................................................................................................. 62
Assigning a Custom Type <x> name....................................................................................................................................... 63
Paper and specialty media guide..................................................64
Paper guidelines..................................................................................................................................................................64
Paper capacities............................................................................................................................................................................... 64
Paper characteristics...................................................................................................................................................................... 64
Unacceptable paper ...................................................................................................................................................................... 65
Selecting paper................................................................................................................................................................................ 66
Selecting preprinted forms and letterhead........................................................................................................................... 66
Using recycled paper and other office papers ..................................................................................................................... 66
Storing paper........................................................................................................................................................................67
Supported paper sizes, types, and weights...............................................................................................................67
Paper types and weights supported by the printer ........................................................................................................... 67
Paper sizes supported by the printer ...................................................................................................................................... 68
Setting up for local printing...........................................................70
Windows®................................................................................................................................................................................70
Installing the Printer Drivers ....................................................................................................................................................... 70
Installing Additional Printer Drivers......................................................................................................................................... 70
Installing Additional Printer Software ..................................................................................................................................... 71
Macintosh®.............................................................................................................................................................................72
Mac OS X: Adding the Printer in Print Center or Printer Setup Utility ......................................................................... 72
Mac OS 9: Creating a Desktop Printer With Desktop Printer Utility ............................................................................. 72
Linux®.......................................................................................................................................................................................73
Software Overview..........................................................................74
Status Monitor Center........................................................................................................................................................74
Local Printer Settings Utility............................................................................................................................................74
Contents
4
Driver Profiler........................................................................................................................................................................75
Dell Printer Alert Utility......................................................................................................................................................76
Installing the Optional XPS Driver.................................................................................................................................76
Dell Toner Management System...................................................................................................................................77
Printing Status Window................................................................................................................................................................ 77
Dell Printer Supplies Reorder Application ............................................................................................................................. 77
Printing...............................................................................................79
Printing a document..........................................................................................................................................................79
Printing on both sides of the paper..............................................................................................................................80
Setting Jam Recovery.........................................................................................................................................................80
Printing specialty documents.........................................................................................................................................81
Tips on using letterhead............................................................................................................................................................... 81
Tips on using transparencies ...................................................................................................................................................... 82
Tips on using envelopes............................................................................................................................................................... 82
Tips on using labels........................................................................................................................................................................ 83
Tips on using card stock ............................................................................................................................................................... 83
Printing a booklet ........................................................................................................................................................................... 84
Printing information pages..............................................................................................................................................84
Printing the menu settings page .............................................................................................................................................. 84
Printing the print quality test pages ........................................................................................................................................ 84
Canceling a print job..........................................................................................................................................................85
Maintaining the printer...................................................................87
Ordering supplies................................................................................................................................................................87
Printer attached locally to a computer ................................................................................................................................... 87
Cleaning the exterior of the printer..............................................................................................................................87
Storing supplies...................................................................................................................................................................87
Conserving supplies...........................................................................................................................................................88
Extending the life of your toner cartridge..................................................................................................................88
Replacing supplies..............................................................................................................................................................89
Replacing the toner cartridge .................................................................................................................................................... 89
Replacing the photoconductor kit ........................................................................................................................................... 91
Moving the printer..............................................................................................................................................................94
Before moving the printer ........................................................................................................................................................... 94
Moving the printer to another location.................................................................................................................................. 94
Setting the printer up in a new location ................................................................................................................................ 95
Shipping the printer ...................................................................................................................................................................... 95
Contents
5
Administrative support...................................................................96
Adjusting Power Saver......................................................................................................................................................96
Restoring the factory default settings..........................................................................................................................96
Clearing jams.....................................................................................97
Avoiding jams.......................................................................................................................................................................97
Accessing jam areas............................................................................................................................................................98
Understanding jam lights and access locations.......................................................................................................98
Clearing jams behind the photoconductor kit and toner cartridge...............................................................102
Clearing jams from the standard exit bin.................................................................................................................104
Clearing jams from Tray 1..............................................................................................................................................104
Clearing jams from Tray 2..............................................................................................................................................106
Clearing jams in the manual feeder...........................................................................................................................107
Clearing jams behind the rear door...........................................................................................................................108
Troubleshooting.............................................................................110
Solving basic printer problems....................................................................................................................................110
Solving printing problems.............................................................................................................................................110
Jobs do not print...........................................................................................................................................................................110
Multiple-language PDFs do not print....................................................................................................................................111
Job takes longer than expected to print ..............................................................................................................................111
Job prints from the wrong tray or on the wrong paper .................................................................................................111
Incorrect characters print...........................................................................................................................................................111
Tray linking does not work........................................................................................................................................................112
Large jobs do not collate ...........................................................................................................................................................112
Solving option problems................................................................................................................................................112
Option does not operate correctly or quits after it is installed ....................................................................................112
Drawers.............................................................................................................................................................................................113
Memory card ..................................................................................................................................................................................113
Solving paper feed problems.......................................................................................................................................113
Paper frequently jams .................................................................................................................................................................113
Paper jam lights remain on after jam is cleared ................................................................................................................114
Page that jammed does not reprint after the jam is cleared ........................................................................................114
Solving print quality problems....................................................................................................................................114
Isolating print quality problems..............................................................................................................................................114
Blank pages .....................................................................................................................................................................................115
Characters have jagged or uneven edges ...........................................................................................................................116
Clipped images ..............................................................................................................................................................................116
Gray background ..........................................................................................................................................................................116
Ghost images..................................................................................................................................................................................116
Contents
6
Incorrect margins ..........................................................................................................................................................................117
Paper curl.........................................................................................................................................................................................117
Print is too dark..............................................................................................................................................................................118
Print is too light .............................................................................................................................................................................118
Skewed print...................................................................................................................................................................................119
Toner fog or background shading appears on the page ...............................................................................................119
Toner rubs off.................................................................................................................................................................................120
Toner specks...................................................................................................................................................................................120
Transparency print quality is poor..........................................................................................................................................120
Streaked horizontal lines............................................................................................................................................................121
Streaked vertical lines .................................................................................................................................................................121
Solid black or white streaks appear on transparencies or paper.................................................................................122
Appendix..........................................................................................124
Dell Technical Support Policy.......................................................................................................................................124
Contacting Dell..................................................................................................................................................................124
Warranty and Return Policy...........................................................................................................................................125
Index.................................................................................................126
Contents
7 8
Safety information
Connect the power supply cord to a properly grounded electrical outlet that is near the product and easily accessible.
CAUTION—SHOCK HAZARD: Do not set up this product or make any electrical or cabling connections, such
as the power supply cord or telephone, during a lightning storm.
Refer service or repairs, other than those described in the user documentation, to a professional service person.
This product is designed, tested, and approved to meet strict global safety standards with the use of specific
manufacturer's components. The safety features of some parts may not always be obvious. The manufacturer is not
responsible for the use of other replacement parts.
CAUTION—SHOCK HAZARD: Make sure that all external connections (such as Ethernet and telephone system
connections) are properly installed in their marked plug-in ports.
CAUTION—POTENTIAL INJURY: This product uses a laser. Use of controls or adjustments or performance of
procedures other than those specified herein may result in hazardous radiation exposure.
This produ ct uses a printing pr ocess that heats th e print media, and th e heat may cause the med ia to release emissions .
You must understand the section in your operating instru ctions that discusses the guidelines for selecting print media
to avoid the possibility of harmful emissions.
CAUTION—HOT SURFACE: The inside of the printer might be hot. To reduce the risk of injury from a hot
component, allow the surface to cool before touching.
CAUTION—POTENTIAL INJURY: Use the handholds on the sides of the printer to lift it, and make sure your
fingers are not under the printer when you set it down.
CAUTION—POTENTIAL INJURY: Do not twist, bind, crush, or place heavy objects on the power cord. Do not
subject the power cord to abrasion or stress. Do not pinch the power cord between objects such as furniture
and walls. If the power cord is misused, a risk of fire or electrical shock results. Inspect the power cord regularly
for signs of misuse. Remove the power cord from the electrical outlet before inspecting it.
CAUTION—SHOCK HAZ ARD: When accessing the system bo ard, turn the printer off, an d then unplug the power
cord from the wall outlet before continuing. If you have other devices attached to the printer, then turn them
off as well and unplug any cables going to the printer.
CAUTION—SHOCK HAZARD: If you are accessing the system board or installing optional hardware or memory
devices sometime after setting up the printer, then turn the printer off, and unplug the power cord from the
wall outlet before continuing. If you have any other devices attached to the printer, then turn them off as well,
and unplug any cables going into the printer.
CAUTION—SHOCK H AZARD: To avoid the risk of el ectric shock when cleani ng the exterior of the printer, unplug
the power cord from the wall outlet and disconnect all cables from the printer before proceeding.
CAUTION—POTENTIAL INJURY: Before moving the printer, follow these guidelines to avoid personal injury
or printer damage:
• Turn the printer off using the power switch, and then unplug the power cord from the wall outlet.
• Disconnect all cords and cables from the printer before moving it.
• Lift the printer off of the optional drawer and set it aside instead of trying to lift the drawer and printer at the
same time.
Note: Use the handholds located on both sides of the printer to lift it off the optional drawer.
Safety information
9
Learning about the printer
Printer configurations
Basic model
The following illustration shows the printer front with its basic features or parts:
Front door release button
1
Paper stop
2
3 Standard exit bin
Printer control panel
4
5 System board door
Standard 250-sheet tray (Tray 1)
6
7 Manual feeder door
Front door
8
The following illustration shows the printer back with its basic features or parts:
Learning about the printer
10
1 Rear door
USB port
2
Parallel port
3
Printer power cord socket
4
Power button (On/Off switch)
5
6 Locking device
Configured models
The following illustration shows the printer configured with an optional 250-sheet drawer:
Learning about the printer
11
1 Front door release button
Paper stop
2
3 Standard exit bin
Printer control panel
4
System board door
5
Standard 250-sheet tray (Tray 1)
6
Optional 250-sheet drawer (Tray 2)
7
8 Manual feeder door
Front door
9
The following illustration shows the printer configured with an optional 550-sheet drawer:
Learning about the printer
12
1 Front door release button
Paper stop
2
3 Standard exit bin
Printer control panel
4
System board door
5
Standard 250-sheet tray (Tray 1)
6
Optional 550-sheet drawer (Tray 2)
7
8 Manual feeder door
Front door
9
Understanding the printer control panel
The printer control panel features six lights and two buttons.
Learning about the printer
13
Item
1 Error light
Jam light
2
Load paper light
3
4 Toner light
5 Ready light
Continue button
6
Stop button
7
Attaching cables
1 Connect the printer to a computer using USB or parallel cable.
2 Connect the power cord to the printer first and then to a wall outlet.
Learning about the printer
14
1 USB port
Parallel port
2
Printer power cord socket
3
Learning about the printer
15
Understanding the printer menus
A number of menus are available to make it easy for you to change the printer settings. You may print a menus list
by printing the menu settings page. From a printer connected by USB or parallel cable, access the menus by using
the Local Printer Settings Utility for Microsoft
Paper menu
Default Source menu
Menu item Description
®
Windows® or Printer Settings for Macintosh®.
Default Source
Tray <x>
Manual Paper
Manual Env
Sets a default paper source for all print jobs
Notes:
• Tray 1 (standard tray) is the factory default setting.
• Only an installed paper source will appear as a menu setting.
• A paper source selected for a print job overrides the Default Source setting
for the duration of the print job.
• If the same size and type of paper are in two trays and the Paper Size and
Paper Type settings match, the trays are automatically linked. When one
tray is empty, the job prints using paper from the linked tray.
Size/Type menu
Menu item Description
Select Source menu
Tray 1
Tray 2
Manual Paper
Manual Envelope
Set Size menu for Tray 1 or Tray 2
A4
A5
A6
JIS B5
Executive
Folio
Legal
Letter
Oficio (Mexico)
Statement
Universal
Notes:
• These menus let you specify the installed paper size and type in the
selected tray or manual feeder.
• Only installed trays and feeders are listed in this menu.
Lets you specify the paper size loaded in each tray
Notes:
• Letter is the US factory default setting. A4 is the international factory
default setting.
• If the same size and type of paper are in two trays and the Paper Size and
Paper Type settings match, then the trays are automatically linked. When
one tray is empty, the job prints using paper from the linked tray.
• The A6 paper size is supported only in Tray 1.
Understanding the printer menus
16
Menu item Description
Set Size menu for Manual Paper
A4
A5
Executive
Folio
JIS B5
Legal
Letter
Oficio (Mexico)
Statement
Universal
Set Size menu for Manual Envelope
7 3/4 Envelope
9 Envelope
10 Envelope
C5 Envelope
B5 Envelope
DL Envelope
Other Envelope
Set Type menu for Tray 1
Plain Paper
Card Stock
Transparency
Recycled
Bond
Letterhead
Preprinted
Colored Paper
Light Paper
Heavy Paper
Rough/Cotton
Custom Type <x>
Lets you specify the size of the paper being loaded in the manual feeder
Note: Letter is the US factory default setting. A4 is the international factory
default setting.
Lets you specify the size of the envelope being manually loaded
Note: 10 Envelope is the US factory default setting. DL Envelope is the
international factory default setting.
Lets you specify the type of paper loaded in Tray 1
Notes:
• Plain Paper is the factory default setting for Tray 1.
• If available, a user-defined name will appear instead of Custom Type <x>.
• Use this menu item to configure automatic tray linking.
Set Type menu for Tray 2
Plain Paper
Card Stock
Recycled
Bond
Letterhead
Preprinted
Colored Paper
Light Paper
Heavy Paper
Rough/Cotton
Custom Type <x>
Lets you specify the type of paper loaded in Tray 2
Notes:
• Custom Type <x> is the factory default setting.
• If available, a user-defined name will appear instead of Custom Type <x>.
• Use this menu item to configure automatic tray linking.
Understanding the printer menus
17
Menu item Description
Set Type menu for Manual Paper
Plain Paper
Card Stock
Transparency
Bond
Letterhead
Preprinted
Colored Paper
Light Paper
Heavy Paper
Rough/Cotton
Custom Type <x>
Set Type menu for Manual
Envelope
Envelope
Custom Type <x>
Lets you specify the type of paper being manually loaded
Note: Plain Paper is the factory default setting.
Lets you specify the type of envelope being manually loaded
Note: Envelope is the factory default setting.
Paper Texture menu
In the Paper Texture menu, the Select Type and Select Texture features work together to enable you to select the
texture for a specific type of paper.
Menu item Description
Select Type
Plain Texture
Card Stock Texture
Transparency Texture
Recycled Texture
Bond Texture
Envelope Texture
Letterhead Texture
Preprinted Texture
Colored Texture
Light Texture
Heavy Texture
Rough Texture
Custom <x> Texture
Specifies the paper type
Understanding the printer menus
18
Menu item Description
Select Texture
Smooth
Normal
Rough
After you select a setting for Select Type, the Select Texture feature lets you
set the texture for that type of media.
Notes:
• Normal is the factory default setting for most items.
• Rough is the factory default setting for Bond.
• When Rough Texture is the setting selected for Select Type, Rough is the
only Select Texture setting available.
• Settings appear only if the paper is supported.
Paper Weight menu
In the Paper Weight menu, the Select Type and Select Weight features work together to enable you to select the
weight for a specific type of paper.
Menu item Description
Select Type
Plain Weight
Card Stock Weight
Transparency Weight
Recycled Weight
Bond Weight
Envelope Weight
Letterhead Weight
Preprinted Weight
Colored Weight
Light Weight
Heavy Weight
Rough Weight
Custom <x> Texture
Specifies the paper type
Select Weight
Light
Normal
Heavy
After you select a setting for Select Type, the Select Weight feature
lets you set the weight for that type of media.
Notes:
• Normal is the factory default setting for most items.
• When Light Weight is the setting selected for Select Type, Light
is the only Select Weight setting available.
• When Heavy Weight is the setting selected for Select Type, Heavy
is the only Select Weight setting available.
• Settings appear only if the paper is supported.
Understanding the printer menus
19
Paper Loading menu
Menu item Description
Select Type
Recycled Loading
Bond Loading
Letterhead loading
Preprinted Loading
Colored Loading
Light Loading
Heavy Loading
Custom Loading
Set Loading
• Duplex
• Off
Custom Types menu
Menu item Description
Custom Type <x>
Paper
Card Stock
Transparency
Envelope
Rough/Cotton
Name a Custom Type <x>, and this user-defined name displays instead of
Custom Type <x>.
Notes:
• The Custom Name must be limited to 16 characters.
• Paper is the factory default setting for the Custom Type.
• The custom media type must be supported by the selected tray or feeder
in order for you to print from that source.
Specifies the paper type
Note: After you select the type of paper, the Set Loading menu
appears.
Specifies whether duplex (2-sided) printing is turned on
Note: Off is the factory default setting.
Recycled
Paper
Card Stock
Transparency
Envelope
Rough/Cotton
Assign a paper type for the Recycled paper type loaded, and it will also be the
Recycled paper type in other menus.
Notes:
• Paper is the factory default setting.
• The Recycled type must be supported by the selected tray or feeder in
order for you to print from that source.
Understanding the printer menus
20
Universal Setup menu
These menu items are used to specify the height, width, and feed direction of the Universal Paper Size. The Universal
Paper Size is a user-defined paper size. It is listed with the other paper size settings and includes similar options, such
as support for duplex printing and printing multiple pages on one sheet.
Menu item Description
Units of Measure
Inches
Millimeters
Portrait Width
3–14.17 inches
76–360 mm
Portrait Height
3–14.17 inches
76–360 mm
Identifies the units of measure
Notes:
• Inches is the US factory default setting.
• Millimeters is the international factory default setting.
Sets the portrait width
Notes:
• If the width exceeds the maximum, then the printer uses the
maximum width allowed.
• 8.5 inches is the US factory default setting. Inches can be increased
in 0.01-inch increments.
• 216 mm is the international factory default setting. Millimeters can
be increased in 1-mm increments.
Sets the portrait height
Notes:
• If the height exceeds the maximum, then the printer uses the
maximum height allowed.
• 14 inches is the US factory default setting. Inches can be increased in
0.01-inch increments.
• 356 mm is the international factory default setting. Millimeters can
be increased in 1-mm increments.
Feed Direction
Short Edge
Long Edge
Specifies the feed direction
Notes:
• Short Edge is the factory default setting.
• Long Edge appears only if the longest edge is shorter than the
maximum length supported in the tray.
Understanding the printer menus
21
USB menu
Menu item Description
PCL SmartSwitch
On
Off
PS SmartSwitch
On
Off
NPA Mode
On
Off
Auto
Sets the printer to automatically switch to PCL emulation when a print job received
through a USB port requires it, regardless of the default printer language
Notes:
• On is the factory default setting.
• When the Off setting is used, the printer does not examine incoming data.
• When the Off setting is used, the printer uses PostScript emulation if the PS
Smartswitch setting is On. It uses the default printer language specified in the
Setup menu if the PS SmartSwitch setting is Off.
Sets the printer to automatically switch to PostScript emulation when a print job
received through a USB port requires it, regardless of the default printer language
Notes:
• On is the factory default setting.
• When the Off setting is used, the printer does not examine incoming data.
• When the Off setting is used, the printer uses PCL emulation if the PCL
Smartswitch setting is On. It uses the default printer language specified in the
Setup menu if the PCL SmartSwitch setting is Off.
Sets the printer to perform the special processing required for bidirectional
communication following the conventions defined by the NPA protocol
Notes:
• Auto is the factory default setting.
• Changing this setting automatically resets the printer.
USB Buffer
Disabled
Auto
3K to <maximum size allowed>
Mac Binary PS
On
Off
Auto
Sets the size of the USB input buffer
Notes:
• Auto is the factory default setting.
• The Disabled setting turns off job buffering. Any jobs already buffered are
printed before normal processing is resumed.
• The USB buffer size value can be changed in 1 K increments.
• The maximum size allowed depends on the amount of memory in the printer,
the size of the other link buffers, and whether the Resource Save setting is On
or Off.
• To increase the maximum size range for the USB Buffer, disable or reduce the
size of the parallel buffer.
• Changing this setting automatically resets the printer.
Sets the printer to process Macintosh binary PostScript print jobs
Notes:
• Auto is the factory default setting.
• The Off setting filters print jobs using the standard protocol.
• The On setting processes raw binary PostScript print jobs.
Understanding the printer menus
22
Parallel menu
Menu item Description
PCL SmartSwitch
On
Off
PS SmartSwitch
On
Off
NPA Mode
Off
Auto
Sets the printer to automatically switch to PCL emulation when a print job received
through a parallel port requires it, regardless of the default printer language
Notes:
• On is the factory default setting.
• When the Off setting is used, the printer does not examine incoming data.
• When the Off setting is used, the printer uses PostScript emulation if PS
SmartSwitch is set to On. It uses the default printer language specified in the
Setup menu if PS SmartSwitch is set to Off.
Sets the printer to automatically switch to PostScript emulation when a print job
received through a parallel port requires it, regardless of the default printer language
Notes:
• On is the factory default setting.
• When the Off setting is used, the printer does not examine incoming data.
• When the Off setting is used, the printer uses PCL emulation if PCL SmartSwitch
is set to On. It uses the default printer language specified in the Setup menu if
PCL SmartSwitch is set to Off.
Sets the printer to perform the special processing required for bidirectional
communication following the conventions defined by the NPA protocol
Notes:
Parallel Buffer
Disabled
Auto
3K to <max size allowed>
Advanced Status
Off
On
• Auto is the factory default setting.
• Changing this setting automatically resets the printer.
Sets the size of the parallel input buffer
Notes:
• Auto is the factory default setting.
• The Disabled setting turns off job buffering. Any jobs already buffered on the
disk are printed before normal processing is resumed.
• The parallel buffer size setting can be changed in 1 K increments.
• The maximum size allowed depends on the amount of memory in the printer,
the size of the other link buffers, and whether Resource Save is set to On or Off.
• To increase the maximum size range for the Parallel Buffer, disable or reduce
the size of the USB buffer.
• Changing this setting automatically resets the printer.
Enables bidirectional communication through the parallel port
Notes:
• On is the factory default setting.
• The Off setting disables parallel port negotiation.
Understanding the printer menus
23
Menu item Description
Protocol
Standard
Fastbytes
Honor Init
On
Off
Parallel Mode 2
On
Off
Mac Binary PS
On
Off
Auto
Specifies the parallel port protocol
Notes:
• Fastbytes is the factory default setting. It provides compatibility with most
existing parallel ports and is the recommended setting.
• The Standard setting tries to resolve parallel port communication problems.
Determines whether the printer honors printer hardware initialization requests from
the computer
Notes:
• Off is the factory default setting.
• The computer requests initialization by activating the INIT signal from the
parallel port. Many personal computers activate the INIT signal each time the
computer is turned on and off.
Determines whether the parallel port data is sampled on the leading (on) or trailing
(off) edge of the strobe.
Note: On is the factory default setting.
Sets the printer to process Macintosh binary PostScript print jobs
Notes:
• Auto is the factory default setting.
• The Off setting filters print jobs using the standard protocol.
• The On setting processes raw binary PostScript print jobs.
Settings menu
General Settings menu
Menu item Description
Eco-Mode
Off
Energy
Paper
Energy/Paper
Quiet Mode
Off
On
Run Initial Setup
Yes
No
Note: Off is the factory default setting.
Note: Off is the factory default setting.
Before running the Setup wizard, the default setting is Yes, but
after running the wizard, the default setting is No.
Understanding the printer menus
24
Menu item Description
Alarm
Cartridge Alarm
Off
Single
Timeouts
Power Saver
Disabled
1–240
Timeouts
Print Timeout
Disabled
1–255
The display shows a message when the toner is low.
Notes:
• Off is the factory default setting. The Toner is low
message will appear as a warning.
• Single means the Toner is low message will appear and
the indicator light will blink red.
Sets the amount of time in minutes the printer waits after a job is
printed before it goes into a reduced power state
Notes:
• 60 minutes is the factory default setting.
• Disabled does not appear unless Energy Conserve is Off.
Sets the amount of time in seconds the printer waits to receive an
end-of-job message before canceling the remainder of the print
job
Notes:
• 90 seconds is the factory default setting.
• When the timer expires, any partially printed page still in the
printer is printed, and then the printer checks to see if any new
print jobs are waiting.
• Print Timeout is available only when using PCL. This setting
has no effect on PostScript emulation print jobs.
Timeouts
Wait Timeout
Disabled
15–65535
Print Recovery
Auto Continue
Disabled
5–255
Print Recovery
Jam Recovery
On
Off
Auto
Sets the amount of time in seconds the printer waits for additional
data before canceling a print job
Notes:
• 40 seconds is the factory default setting.
• Wait Timeout is available only when the printer is using
PostScript emulation. This setting has no effect on PCL
emulation print jobs.
Lets the printer automatically continue printing from certain
offline situations when not resolved within the specified time
period
Notes:
• Disabled is the factory default setting.
• 5–255 is a range of time in seconds.
Specifies whether the printer reprints jammed pages
Notes:
• Auto is the factory default setting. The printer reprints jammed
pages unless the memory required to hold the pages is
needed for other printer tasks.
• On sets the printer to always reprint jammed pages.
• Off sets the printer to never reprint jammed pages.
Understanding the printer menus
25
Menu item Description
Print Recovery
Page Protect
On
Off
Lets the printer successfully print a page that may not have printed
otherwise
Notes:
• Off is the factory default setting. Off prints a partial page when
there is not enough memory to print the whole page.
• On sets the printer to process the whole page so that the entire
page prints.
Factory Defaults
Do Not Restore
Restore Now
Returns the printer settings to the factory default settings
Notes:
• Do Not Restore is the factory default setting. Do Not Restore
keeps the user-defined settings.
• Restore Now returns all printer settings to the factory default
settings except those in the USB and parallel menu. All
downloads stored in RAM are deleted.
Setup menu
Menu item Description
Printer Language
PS Emulation
PCL Emulation
Sets the default printer language
Notes:
• PostScript emulation uses a PS interpreter for processing print
jobs. PCL emulation uses a PCL interpreter for processing print
jobs.
• The factory default printer language is PCL Emulation.
• Setting a printer language as the default does not prevent a
software program from sending print jobs that use another
printer language.
Print Area
Normal
Whole Page
Download Target
RAM
Sets the logical and physical printable area
Notes:
• Normal is the factory default setting. When attempting to
print data in the non-printable area defined by the Normal
setting, the printer clips the image at the boundary.
• The Whole Page setting allows the image to be moved into
the non-printable area defined by the Normal setting, but the
printer will clip the image at the Normal setting boundary.
• The Whole Page setting affects only pages printed using a
PCL 5e interpreter. This setting has no effect on pages printed
using the PCL XL or PostScript interpreter.
Sets the storage location for downloads
Notes:
• RAM is the factory default setting.
• Storing downloads in RAM is temporary.
Understanding the printer menus
26
Menu item Description
Resource Save
On
Off
Print All Order
Alphabetically
Newest First
Oldest First
Finishing menu
Menu item Description
Sides (Duplex)
2-sided
1-sided
Specifies whether duplex (2-sided) printing is set as the default for all print jobs
Notes:
• 1-sided is the factory default setting.
• To set 2-sided printing from the software program, for Windows users, click
File Print, and then click Properties, Preferences, Options, or Setup. For
Macintosh users, choose File > Print, and then adjust the settings from the
print dialog and pop-up menus.
Specifies how the printer handles temporary downloads, such as
fonts and macros stored in RAM, when the printer receives a job
that requires more memory than is available
Notes:
• Off is the factory default setting. Off sets the printer to retain
the downloads only until memory is needed. Downloads are
deleted to process print jobs.
• The On setting retains the downloads during language
changes and printer resets. If the printer runs out of memory,
then downloads are not deleted.
Sets the order in which the print jobs are printed.
Note: Alphabetically is the factory default setting.
Duplex Binding
Long Edge
Short Edge
Copies
1–999
Blank Pages
Do Not Print
Print
Defines the way duplexed pages are bound and how the printing on the back of
the page is oriented in relation to the printing on the front of the page
Notes:
• Long Edge is the factory default setting.
• Long Edge specifies that binding be placed on the left edge of portrait pages
and the top edge of landscape pages.
• Short Edge specifies that binding be placed on the top edge of portrait pages
and the left edge of landscape pages.
Specifies a default number of copies for each print job
Note: 1 is the factory default setting.
Specifies whether blank pages are inserted in a print job
Note: Do Not Print is the factory default setting.
Understanding the printer menus
27
Menu item Description
Collate
Off (1,1,1,2,2,2)
On (1,2,1,2,1,2)
Separator Sheets
None
Between Copies
Between Jobs
Between Pages
Separator Source
Tray <x>
Multi-Purpose Feeder
Stacks the pages of a print job in sequence when printing multiple copies
Notes:
• On is the factory default setting, so the pages will be printed sequentially.
• Both settings print the entire job the same number of times.
Specifies whether blank separator sheets are inserted
Notes:
• None is the factory default setting.
• Between Copies inserts a blank sheet between each copy of a print job if Collate
is On. If Collation is Off, a blank page is inserted between each set of printed
pages, such as after all page 1s and after all page 2s.
• Between Jobs inserts a blank sheet between print jobs.
• Between Pages inserts a blank sheet between each page of the print job. This
setting is useful when printing transparencies or inserting blank pages in a
document for notes.
Specifies the paper source for separator sheets
Notes:
• Tray 1 (standard tray) is the factory default setting.
• Multi-Purpose Feeder appears as a value only if it is a supported option on the
printer and if Configure MP is set to Cassette.
N-up (pages-side)
Off
2-Up
3-Up
4-Up
6-Up
9-Up
12-Up
16-Up
N-up Ordering
Horizontal
Reverse Horizontal
Reverse Vertical
Vertical
Orientation
Auto
Landscape
Portrait
Specifies that multiple-page images be printed on one side of a sheet of paper.
Notes:
• Off is the factory default setting.
• The number selected is the number of page images that will print per side.
Specifies the positioning of multiple-page images when using N-up (pages-sides)
Notes:
• Horizontal is the factory default setting.
• Positioning depends on the number of images and whether the images are in
portrait or landscape orientation.
Specifies the orientation of a multiple-page sheet
Notes:
• Auto is the factory default setting. The printer chooses between portrait and
landscape.
• Landscape uses long edge.
• Portrait uses short edge.
Understanding the printer menus
28
Menu item Description
N-up Border
None
Solid
Prints a border around each page image when using N-up (pages-sides)
Note: None is the factory default setting.
Quality menu
Menu item Description
Print Resolution
300 dpi
600 dpi
1200 dpi
1200 IQ
2400 IQ
Toner Darkness
1–10
Enhance Fine Lines
On
Off
Specifies the printed output resolution
Note: 600 dpi is the factory default setting.
Lightens or darkens the printed output
Notes:
• 8 is the factory default setting.
• Selecting a smaller number can help conserve toner.
Enables a print mode preferable for files such as architectural drawings, maps,
electrical circuit diagrams, and flow charts
Notes:
Gray Correction
Auto
Off
Pixel Boost
Off
Fonts
Horizontally
Vertically
Both directions
Brightness
-6–6
Contrast
0–5
• Off is the factory default setting.
• To set Enhance Fine Lines, with a document open, click File Print, and then
click Properties, Preferences, Options, or Setup for Windows users. For
Macintosh users, choose File> Print, and then adjust the settings from the print
dialog and pop-up menus.
Choose whether to apply Gray Correction on printed gray images. The Auto setting
automatically applies Gray Correction, and Off does not.
Note: Off is the factory default setting.
Choose whether to make characters more distinct and definite. Pixel Boost may be
needed when using certain fonts.
Note: Off is the factory default setting.
Adjusts or darkens printed output and conserves toner
Note: 0 is the factory default setting.
Adjusts the contrast of printed objects
Note: 0 is the factory default setting.
Understanding the printer menus
29
PostScript menu
Menu item Description
Print PS Error
On
Off
Font Priority
Resident
Flash/Disk
Prints a page containing the PostScript error
Note: Off is the factory default setting.
Establishes the font search order
Notes:
• Resident is the factory default setting.
• A formatted flash memory option card must be installed in the printer and
operating properly for this menu item to be available.
• The flash memory option cannot be Read/Write, Write, or
password-protected.
• Job Buffer Size must not be set to 100%.
PCL Emul menu
Menu item Description
Font Source
Resident
Download
Flash
All
Specifies the set of fonts available
Notes:
• Resident is the factory default setting. It shows the factory default set of
fonts downloaded into RAM.
• Download appears only if downloaded fonts exist. It shows all the fonts
downloaded into RAM.
• Flash appears only if a flash option containing fonts is installed.
• A flash option must be properly formatted and cannot be Read/Write,
Write, or password protected.
• All shows all fonts available to any option.
Font Name
<x>
Symbol Set
<x>
PCL Emulation Settings
Point Size
1.00–1008.00
Lets you view or change the setting from a selection list
Lets you view or change the setting from a selection list
Changes the point size for scalable typographic fonts
Notes:
• 12 is the factory default setting.
• Point Size refers to the height of the characters in the font. One point equals
approximately 1/72 of an inch.
• Point sizes can be increased or decreased in 0.25-point increments.
Understanding the printer menus
30
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