Dell 2145cn User Manual

Dell 2145cn

Multi Functional Printer

User’s Guide

www.dell.com | support.dell.com

features of your new laser printer

Your new printer is equipped with a number of special features that improve the quality of the documents you print.
With the printer, you can:

SPECIAL FEATURES

Print with excellent quality and speed

• You can print in a full range of colors using cyan, magenta,
yellow, and black.

• You can print with a resolution of up to 2400 x 600 dpi. See
Software section.

• Your printer prints A4-sized paper at up to 20 ppm and
letter-sized paper at up to 21 ppm.

Handle many different types of printable material

• The multi-purpose tray supports letterhead, envelopes,
labels, custom-sized media, postcards, and heavy paper.
The multi-purpose tray holds up to 100 sheets of plain
paper.

•The 250-sheet tray 1 and 500-sheet optional tray support
plain paper in various sizes.

Create professional documents

• Print Watermarks. You can customize your documents with
words, such as “Confidential”. See Software section.

• Print Posters. The text and pictures of each page of your
document are magnified and printed across the sheet of
paper and can then be taped together to form a poster. See
Software section.

• You can use preprinted forms and letterhead with plain
paper. See Software section.

Save time and money

• To save paper, you can print multiple pages on one single
sheet of paper.

• This printer automatically conserves electricity by
substantially reducing power consumption when not in use.

• To save paper, you can print on both sides of the paper
(double-sided printing). See Software section.

Print in various environments

• You can print with Windows 2000 and Windows XP/2003/
2008/Vista as well as Linux and Macintosh systems.

• Your printer is equipped with a USB interface and a
network interface.

Copy originals in several formats

• Your printer can print multiple image copies from the
original document on a single page.

• There are special functions to erase catalog and
newspaper background.

• The print quality and image size may be adjusted and
enhanced at the same time.

Scan the originals and send it right away

• Scan in color and use the precise compressions of JPEG,
TIFF and PDF formats.

• Quickly scan and send files to multiple destinations using
Networks scanning.

Set a specific time to transmit a Fax

• You can specify a certain time to transmit the fax and also
send the fax to several stored destinations.

• After the transmission, the printer may print out the fax
reports according to the setting.

Expand your printer’s capacity

• Your printer has an extra memory slot to expand their
memory (see "Accessories" on page 83).

• Zoran IPS Emulation* compatible with PostScript 3 (PS)
enables PS printing.

.

* Zoran IPS Emulation compatible with PostScript 3

© Copyright 1995-2005, Zoran Corporation. All rights reserved.
Zoran, the Zoran logo, IPS/PS3, and OneImage are
trademarks of Zoran Corporation.

* 136 PS3 fonts

Contains UFST and MicroType from Monotype Imaging Inc.

2 | Features of your new laser printer

FEATURES BY MODEL

The printer is designed to support all of your document needs – from printing and copying, to more advanced networking solutions for your business.
Basic features of this printer include:

FEATURES Dell 2145cn

USB 2.0

USB Memory Interface

Duplex Automatic Document Feeder (DADF)

Hard Disk (optional)

Network Interface Enthernet 10/100 Base TX wired LAN

Duplex (2-sided) printing

FAX

( : Included, O: Optional)

O

ABOUT THIS USER’S GUIDE

This user’s guide provides information about basic understanding of the printer as well as detailed explanation on each step during the actual usage. Both novice
users and professional users can refer to this guide for installing and using the printer.

Some terms in this guide are used interchangeably, as below:

• Document is synonymous with original.

• Paper is synonymous with media, or print media.
Following table offers the conventions of this guide:

CONVENTION DESCRIPTION EXAMPLE

Bold Used for texts on the display or actual prints on the printer. Start

Note Used to provide additional information or detailed specification of the printer

Caution Used to give users information to protect the printer from possible mechanical

Footnote Used to provide more detailed information on certain words or a phrase. a. pages per minute

(See page 1 for more
information)

function and feature.

damage or malfunction.

Used to guide users to the reference page for the additional detailed information. (See page 1 for more information)

The date format may differ from
country to country

Do not touch the green underside of
the toner cartridge.

Features of your new laser printer | 3

FINDING MORE INFORMATION

You can find information for setting up and using your printer from the following resources, either as a print-out or onscreen.

Quick Install Guide Provides information on setting up your printer and this requires that you follow the instructions in the guide to prepare the printer.

Online User’s Guide Provides you with step-by-step instructions for using your printer’s full features, and contains information for maintaining your printer,

Printer Driver Help Provides you with help information on printer driver properties and instructions for setting up the properties for printing. To access a

Dell website

troubleshooting, and installing accessories.
This user’s guide also contains a Software section to provide you with information on how to print documents with your printer in

various operating systems, and how to use the included software utilities.

You can access the user’s guide in other languages from the Manual folder on the printer software CD.

printer driver help screen, click

If you have Internet access, you can get help, support, printer drivers, manuals, and order information from the Dell websites

www.dell.com or support.dell.com.

Help

from the printer properties dialog box.

4 | Features of your new laser printer

safety information

IMPORTANT SAFETY SYMBOLS AND PRECAUTIONS

What the icons and signs in this user’s guide mean:

Hazards or unsafe practices that may result in severe personal injury or death.

WARNING

Hazards or unsafe practices that may result in minor personal injury or property damage.

CAUTION

To reduce the risk of fire, explosion, electric shock, or personal injury when using your laser Multi-Function Printer (MFP),

CAUTION

follow these basic safety precautions:

Do NOT attempt.

Do NOT disassemble.

Do NOT touch.

Follow directions explicitly.

Unplug the power plug from the wall socket.

Ensure the MFP is grounded to prevent electric shock.

Call the service center for help.

These warning signs are here to prevent injury to you and others. Follow them explicitly. After reading this section, keep it in a safe
place for future reference.

1. Read and understand all instructions.

2. Use common sense whenever operating electrical appliances.

3. Follow all warnings and instructions marked on the printer and in the literature accompanying the printer.

4. If an operating instruction appears to conflict with safety information, heed the safety information. You may have misunderstood the

operating instruction. If you cannot resolve the conflict, contact your sales or service representative for assistance.

5. Unplug the printer from the AC wall socket and/or telephone jack before cleaning. Do not use liquid or aerosol cleaners. Use only a
damp cloth for cleaning.

6.

Do not plac

7. Your printer should never be placed on, near or over a radiator, heater, air conditioner, or ventilation duct.

8. Do not allow anything to rest on the power. Do not place your printer where the cords will be abused by persons walking on them.

9. Do not overload wall outlets and extension cords. This can diminish performance, and may result in the risk of fire or electric shock.

10. Do not allow pets to chew on the AC power, telephone, or computer interface cords.

11. Never push objects of any kind into the printer through case or cabinet openings. They may touch dangerous voltage points, creating

a risk of fire or shock. Never spill liquid of any kind onto or into the printer.

12. To reduce the risk of electric shock, do not disassemble the printer. Take it to a qualified service technician when repair work is
required. Opening or removing covers may expose you to dangerous voltages or other risks. Incorrect reassembly could cause
electric shock when the unit is subsequently used.

e the printer on an unstable cart, stand or table. It may fall, causing serious damage.

Safety information | 5

13. Unplug the printer from the telephone jack, computer and AC wall outlet and refer servicing to qualified service personnel under the
following conditions:

• When any part of the power cord, plug or connecting cable is damaged or frayed.

• If liquid has been spilled into the printer.

• If the printer has been exposed to rain or water.

• If the printer does not operate properly after instructions have been followed.

• If the printer has been dropped, or the cabinet appears damaged.

• If the printer exhibits a sudden and distinct change in performance.

14. Adjust only those controls covered by the operating instructions. Improper adjustment of other controls may result in damage, and
may require extensive work by a qualified service technician to restore the printer to normal operation.

15. Avoid using this printer during a lightning storm. There may be a remote risk of electric shock from lightning. If possible, unplug the
AC power and telephone cord for the duration of the lightning storm.

16. The Power cord supplied with your printer should be used for safe operation. If you are using a cord which is longer than 2 m with
110 V printer, then it should be 16 AWG

17. Use only No.26 AWG or larger telephone line cord.

18. SAVE THESE INSTRUCTIONS

19. This printer can be operated only in the country you have purchased (due to different voltage, frequency, telecommunication

configuration and etc.).

a. AWG: American Wire Gauge

a

or bigger.

6 | Safety information

contents

2 Features of your new laser printer
5 Safety information

INTRODUCTION

12

GETTING STARTED

17

12 Printer overview

12 Front view
12 Rear view

13 Control panel overview
14 Understanding the Status LED
14 Acknowledging the status of the toner cartridge
15 Menu overview
16 Supplied software
16 Printer driver features

16 Printer driver
16 PostScript driver

17 Setting up the hardware
17 Printing a demo page
17 Setting up the network

17 Supported operating environments
18 Configuring network protocol via the printer
18 Using the SetIP program

18 System requirements

18 Microsoft® Windows®
18 Macintosh
19 Linux

19 Installing the software
20 Printer's basic settings

20 Altitude adjustment
20 Changing the display language
20 Setting the date and time
20 Changing the clock mode
20 Changing the default mode
21 Setting sounds
21 Entering characters using the number keypad
21 Using the save modes
22 Setting print job timeout
22 Auto continue
22 Changing the font setting

LOADING ORIGINALS AND PRINT MEDIA

23

23 Loading originals

23 On the scanner glass
23 In the DADF

24 Selecting print media

25 Specifications on print media
26 Media sizes supported in each mode
26 Guidelines for special print media

27 Changing the size of the paper in the paper tray
27 Loading paper

27 Loading paper in the tray 1 or optional tray
28 Loading paper in the multi-purpose tray

29 Adjusting the output support

29 For Letter-sized paper
29 For A4- or Legal-sized paper

30 Setting the paper size and type

Contents | 7

contents

COPYING

31

SCANNING

36

31 Selecting the paper tray
31 Copying
31 Changing the settings for each copy

31 Darkness
31 Original type
31 Reduced or enlarged copy

32 Changing the scan size settings
32 Changing the default copy settings
32 ID card copying
32 Using special copy features

32 Collation
32 2-up or 4-up copying
33 Poster copying
33 Clone copying
33 Adjusting background images
33 Book copying
34 Margin shift
34 Edge erase
34 Gray enhance copying

34 Printing on both sides of paper
35 Setting copy timeout

36 Scanning basics
36 Scanning from the control panel

36 Setting scan information in Dell Scan Manager.
36 Scanning to application programs

37 Scanning by a network connection

37 Preparing for network scanning
38 Scanning to Email
39 Scanning to an FTP server
39 Scanning to an SMB server

39 Changing the settings for each scan job
39 Changing the default scan settings
39 printing scan confirmation report automatically
39 Setting up address book

39 Registering speed email numbers
40 Configuring group email numbers
40 Retrieving global email addresses from the LDAP server
40 Using address book entries
40 Searching address book for an entry
40 Printing address book

41 Scan on both sides of paper

8 | Contents

BASIC PRINTING

42

FAXING

43

42 Printing a document
42 Canceling a print job

43 Sending a fax

43 Setting the fax header
43 Adjusting the document settings
44 Sending a fax automatically
44 Sending a fax manually
44 Confirming a transmission
44 Automatic redialing
44 Redialing the last number

contents

44 Sending faxes on both sides of paper

44 Receiving a fax

44 Selecting the paper tray
44 Changing receiving modes
45 Receiving automatically in Fax mode
45 Receiving manually in Tel mode
45 Receiving manually using an extension telephone
45 Receiving automatically in Ans/Fax mode
45 Receiving faxes using DRPD mode
46 Receiving in secure receiving mode
46 Activating secure receiving mode
46 Receiving faxes in memory

46 Other ways to fax

46 Sending a fax to multiple destinations
46 Sending a delayed fax
47 Sending a priority fax
47 Forwarding faxes

48 Fax setup

48 Changing the fax setup options
49 Changing the default document settings
49 Printing sent fax report automatically
49 Setting up address book

USING USB FLASH MEMORY

52

MAINTENANCE

55

52 About USB memory
52 Plugging in a USB memory device
52 Scanning to a USB memory device

52 Scanning
53 Customizing scan to USB

53 Printing from a USB memory device

53 To print a document from a USB memory device:

53 Backing up data

53 Backing up data
53 Restoring data

54 Managing USB memory

54 Deleting an image file
54 Formatting a USB memory device
54 Viewing the USB memory status

55 Printing reports

55 Printing a report

55 Adjusting the color contrast
56 Using toner low alert
56 Clearing memory
56 Cleaning your printer

56 Cleaning the outside
56 Cleaning the inside
58 Cleaning the scan unit

58 Maintaining the cartridge

58 Toner cartridge storage
58 Expected cartridge life
58 Redistributing toner

59 Replacing the toner cartridge

60 Clearing the Toner Empty message

61 Replacing the paper transfer belt
62 Maintenance parts

Contents | 9

contents

62 Checking replaceables
62 Replacing the DADF rubber pad

62 Managing your printer from the website

62 To access Embedded Web Service:

62 Checking the printer’s serial number

TROUBLESHOOTING

63

ORDERING SUPPLIES AND ACCESSORIES

83

63 Tips for avoiding paper jams
63 Clearing document jams

63 Input misfeed
64 Exit misfeed
64 Roller misfeed

64 Clearing paper jams

65 In the paper feed area
66 In the multi-purpose tray
67 In the fuser unit area
68 In the paper exit area
69 In the optional tray

70 Understanding display messages
73 Solving other problems

73 Paper feeding
74 Printing problems
75 Printing quality problems
77 Copying problems
78 Scanning problems
78 Dell Scan Manager problems
78 Fax problems
79 Common PostScript problems
79 Common Windows problems
80 Common Linux problems
82 Common Macintosh problems

83 Supplies
83 Accessories
83 How to purchase

10 | Contents

INSTALLING ACCESSORIES

84

SPECIFICATIONS

88

84 Precautions to take when installing accessories
84 Activating the added accessories in printer properties
84 Upgrading a memory module

84 Installing a memory module

85 Using the hard disk

85 Installing the hard disk
86 Printing with the optional hard disk
87 File policy
87 Deleting residual image data

88 General specifications
89 Printer specifications
89 Scanner specifications
89 Copier specifications
90 Facsimile specifications

contents

APPENDIX

91

GLOSSARY

92

INDEX

96

91 Dell Technical Support Policy
91 Contacting Dell
91 Warranty and Return Policy

Contents | 11

introduction

These are the main components of your printer:

This chapter includes:

• Printer overview

• Control panel overview

• Understanding the Status LED

• Acknowledging the status of the toner cartridge

PRINTER OVERVIEW

Front view Rear view

• Menu overview

• Supplied software

• Printer driver features

Document width guides

1

DADF

2

Control panel

3

Output support

4

Front cover

5

Front cover handle

6

Multi-purpose tray handle

7

Multi-purpose tray

8

Tray 1

9

Document input tray

10

Document output tray

11

USB connector

12

Paper level indicator

13

Optional tray 2

14

Multi-purpose tray paper

15

width guides

Toner cartridge

16

Paper transfer belt

17

Scanner lid

18

Scanner lock switch

19

Scanner glass

20

Scan unit

21

USB port

1

Network connector

2

15-pin optional tray

3

connection

Telephone line socket

4

Extension telephone socket

5

(EXT)

Handle

6

Power switch

7

Power connector

8

Control board cover

9

Rear cover

10

Cable organizer

11

12 | Introduction

CONTROL PANEL OVERVIEW

Speed buttons

1

Shift

2

3

Address Book ( )

4

Resolution ( )

5

Redial/Pause ( )

6

Fax

()

7

Copy

()

Scan/Email

8

Display

9

Toner colors

10

Menu ( )

11

Left/right arrow

12

OK

13

14

15

() Confirms the selection on the screen.

Back ( )

Status ( )

()

Allows you to store frequently-dialed fax
numbers and enter them with the touch of a few
buttons.

Allows you to shift the speed buttons to access
numbers 16 through 30.

Allows you to store frequently used fax numbers
in memory or search for stored fax numbers or
email addresses.

Adjusts the document resolution for the current
fax job.

In Ready mode, redials the last number, or in
Edit mode, inserts a pause into a fax number.

Activates Fax mode.

Activates Copy mode.

Activates Scan mode.

Shows the current status and prompts during an
operation.

The toner colors shown below the LCD display co­works with the display messages (see Status LED
with the toner cartridge messages on page 14).

Enters Menu mode and scrolls through the
available menus.

Scroll through the options available in the
selected menu, and increase or decrease
values.

Sends you back to the upper menu level.

Shows the status of your printer (see
"Understanding the Status LED" on page 14).

Selects the document type for the current copy

Original Type ( )

17

h

job. See "Original type" on page 31.

You can copy both sides of an ID card (e.g.,

ID Copy ()

18

Reduce/Enlarge

19

()

Duplex ( )

20

Y

X

driver's license) to a single side of paper (see
"ID card copying" on page 32).

Makes a copy smaller or larger than the original.

Allows you to print documents on both sides of
the paper.

Allows you to directly print files stored on a USB

USB Print ( )

21

Memory device when it is inserted into the USB
connector on the front of your printer
(see "About USB memory" on page 52.)

Dials a number or enters alphanumeric

Number keypad

22

On Hook Dial ( )

23

characters. See "Keypad letters and
numbers" on page 21

Engages the telephone line.

Stops an operation at any time. In Ready mode,

24

Stop/Clear ( )

clears/cancels the copy options, such as the
darkness, the document type setting, the copy
size, and the number of copies.

25

Color Start ( )

26

Black Start ( )

Starts a job in Color mode.

Starts a job in Black and White mode.

• All illustrations on this user’s guide may differ from your printer
depending on its options or model.

• The surface of the output tray may become hot if you print a large
number of pages at once. Ensure that you do not touch the
surface, and do not allow children near it.

Darkness ( )

16

Adjusts the document brightness for the current
copy job (see "Darkness" on page 31).

Introduction | 13

UNDERSTANDING THE STATUS LED

The color of the Status () LED indicates the printer's current status.

STATUS DESCRIPTION

Off • The printer is powered off-line.

• The printer is in power save mode. When data is
received, or any button is pressed, it switches to
on-line automatically.

ACKNOWLEDGING THE STATUS OF THE TONER CARTRIDGE

The status of toner cartridges is indicated by the Status ( ) LED and
the LCD display. If the toner cartridge is low or needs to be replaced, the

Status () LED turns red and the display shows the message. However
the arrow mark shows which color toner is of concern or needs replacement
with a new cartridge.

Example:

Green Blinking • When the green LED blinks slowly, the printer is

receiving data from the computer.

• When the green LED blinks rapidly, the printer is
printing data.

On • The printer is powered on and can be used.

Red Blinking • A minor error has occurred and the printer is

waiting for the error to be cleared. Check the
display message, and solve the problem referring
to "Understanding display messages" on
page 70.

• The toner cartridge is low. Order a new toner
cartridge, see "Ordering supplies and
accessories" on page 83. You can temporarily
improve print quality by redistributing the toner
(see "Replacing the toner cartridge" on page 59).

On • A problem has occurred such as a paper jam,

cover is open or no paper in the tray, so that the
printer cannot continue the job. Check the
message on the display, and see "Understanding
display messages" on page 70 to solve the
problem.

• The toner cartridge is empty, or needs to be
changed (see "Replacing the toner cartridge" on
page 59).

Always check the message on the display to solve the problem. The
instruction in the Troubleshooting section will guide you to operate the
printer properly. See "Understanding display messages" on page 70
for more information.

The above example shows the black cartridges status indicated by arrows.
Check the message to find out what the problem is and how to solve it. See
"Understanding display messages" on page 70 for more information on
error messages.

14 | Introduction

MENU OVERVIEW

The control panel provides access to various menus to set up the printer or use the printer’s functions. These menus can be accessed by pressing Menu ( ).
Refer to the following diagram.

Some menus may not appear in the display depending on options or models. If so, it is not applicable to your printer.

.

Fax Feature

Darkness
Multi Send
Delay Send
Priority Send
Forward
Secure Receive
Add Page
Cancel Job

Fax Setup

Sending

Redial Times
Redial Term
Prefix Dial
ECM Mode
Send Report
Image TCR
Dial Mode

Receiving

Receive Mode
Ring To Answer

Fax Setup

(Continued)

Stamp RCV Name
RCV Start Code
Auto Reduction
Discard Size
Junk Fax Setup
DRPD Mode
Duplex Print

Change Default

Resolution
Darkness

Auto Report

Network

TCP/IP
Ethernet Speed
Clear Setting
Network Info

Copy Feature

Copy Collation
2-Up
4-Up
Poster Copy
Clone Copy
Adjust Bkgd.
Book Copy
Margin Shift
Edge Erase
Gray Enhance

System Setup

(Continued)

Clear Setting

All Settings
Fax Setup
Copy Setup
Scan Setup
System Setup
Network Setup
Address Book
Sent Report
Fax RCV Report
NetScan Report

Job Manage

Active Job
Store Job
File Policy

ImageOverwrite

Immediate
On Demand

Copy Setup

Scan Size
Change Default

Copies
Reduce/Enlarge
Darkness
Original Type

System Setup

(Continued)

Report

All Report
Configuration
Supplies Info
Address Book
Send Report
Sent Report
Fax RCV Report
Schedule Jobs
JunkFax Report
Network Info.
NetScan Report
User Auth List
PCL Font List
PS3 Font List
Stored Job
Completed Job
Net Auth Log

Maintenance

Supplies Life
Color
Serial Number
Toner Low Alert

Scan Feature

USB Memory

Scan Size
Original Type
Resolution
Scan Color
Scan Format

E-mail

Scan Size
Original Type
Resolution
Scan Color

System Setup

Machine Setup

Machine ID
Machine Fax No
Date & Time
Clock Mode
Form Menu
Select Form
Language
Default Mode
Power Save
Scan PWR Save
Timeout
Job Timeout
Altitude Adj.
Auto Continue
Import Setting
Export Setting

Paper Setup

Paper Size
Paper Type
Paper Source
Wide A4

Sound/Volume

Key Sound
Alarm Sound
Speaker
Ringer

Scan Feature

(Continued)

FTP

Scan Size
Original Type
Resolution
Scan Color

SMB

Scan Size
Original Type
Resolution
Scan Color

Scan Setup

Change Default

USB Memory
E-mail
FTP
SMB

Send Report

Introduction | 15

SUPPLIED SOFTWARE

You must install the printer and scanner software using the supplied Drivers
and Utiltiies CD after you have set up your printer and connected it to your

computer. The CD provides you with the following software.

CD

Printer
software CD

a. Allows you to edit a scanned image in many ways using a powerful image

editor and to send the image by email. You can also open another image
editor program, like Adobe® Photoshop®, from SmarThru. For details, refer
to the onscreen help supplied on the SmarThru program.

Windows •

Linux

Macintosh

•

•

•

•

•

•

•

•

•

• Postscript Printer Description (PPD)

• SANE: Use this driver to scan documents.

•

• Printer driver: Use this driver to take full

• Postscript Printer Description (PPD)

• Scanner driver: TWAIN driver is

•

CONTENTS

Printer driver

advantage of your printer’s features.

Postscript Printer Description (PPD) file

Use the PostScript driver to print documents
with complex fonts and graphics in the PS
language.

Scanner driver

Image Acquisition (WIA) drivers are
available for scanning documents on your
printer.

Scan Manager
Scan Manager

installed scan driver's condition.

Dell Toner Management SystemTM:

Displays the status of the printer and the
name of the job when send a job to print.

The

Dell Toner Management SystemTM

window also displays the level of toner
remaining and allows you to order
replacement toner cartridges.

Status Monitor

monitor the printer’s status and alerts you
when an error occurs during printing.

SmarThru Officea: This is the

accompanying Windows-based software for
your multifunctional printer.

Printer Setting Utility

you to set up printer’s other options from
your computer desktop.

Firmware Update Utility

helps you to update printer’s firmware.

SetIP

: Use this program to set your printer’s

CP/IP addresses.

T

file: Use this file to run your printer from a
Linux computer and print documents.

Printer Setting Utility

you to set up printer’s other options from
your computer desktop.

advantage of your printer’s features.

file: Use this file to run your printer from a
Macintosh computer and print documents.

available for scanning documents on your
printer.

Printer Setting Utility

you to set up printer’s other options from
your computer desktop.

: Use this driver to take full

: TWAIN and Windows

: You can find out about
program information and

: This program allows you to

: This program allows

: This program

: This program allows

: This program allows

PRINTER DRIVER FEATURES

Your printer drivers support the following standard features:

• Paper orientation, size, source and media type selection

• Number of copies
In addition, you can use various special printing features. The following
table shows a general overview of features supported by your printer
drivers:

:

Printer driver

FEATURE WINDOWS LINUX MACINTOSH

Color mode OO O

Printer quality option OO O

Poster printing OX X

Multiple pages per sheet
(N-up)

Fit to page printing OX

Scale printing OX O

Different source for first
page

Watermark OX X

Overlay OX X

Duplex OX O

a.This feature is not supported MAC OS X 10.3.

O O (2, 4) O

a

O

OX O

PostScript driver

FEATURE WINDOWS LINUX MACINTOSH

Color mode OO O

Printer quality option OO O

Poster printing XX X

Multiple pages per sheet
(N-up)

Fit to page printing OX

Scale printing OX O

Different source for first
page

Watermark XX X

Overlay XX X

Duplex OX O

a.This feature is not supported MAC OS X 10.3.

O O (2, 4) O

a

O

XX O

16 | Introduction

getting started

This chapter gives you step-by-step instructions for setting up the printer.

This chapter includes:

• Setting up the hardware

• Printing a demo page

• Setting up the network

• System requirements

• Installing the software

• Printer's basic settings

SETTING UP THE HARDWARE

This section shows the steps to set up the hardware which is explained in
the Quick Install Guide. Ensure you read Quick Install Guide and complete
following steps.

1. Select a stable location.
Select a level, stable place with adequate space for air circulation. Allow

extra space to open covers and trays.
The area should be well-ventilated and away from direct sunlight or
sources of heat, cold, and humidity. Do not set the printer close to the
edge of your desk or table.

Printing is suitable for altitudes under 1,000 m (3,281 ft). Refer to the
altitude setting to optimize your printing. See "Altitude adjustment" on
page 20 for more information.

Select a flat, stable surface that is not inclined greater than 2 mm (0.08
inch). Otherwise, printing quality may be affected.

3. Remove the tape that is holding the printer tightly.

4. Install the toner cartridge.

5. Load paper (see "Loading paper" on page 27).

6. Ensure that all the cables are connected to the printer.

7. Turn the printer on.

When you move the printer, do not tilt or turn it upside down.
Otherwise, the inside of the printer may be contaminated by toner,
which can damage the printer or result in bad print quality.

PRINTING A DEMO PAGE

Print a demo page to ensure that the printer is operating correctly.
To print a demo page:
In Ready mode, press and hold the OK button for about 2 seconds.

SETTING UP THE NETWORK

You need to set up the network protocols on the printer to use it as your
network printer. You can set up the basic network settings through the
printer's control panel.

Supported operating environments

The following table shows the network environments supported by the
printer:

ITEM REQUIREMENTS

Network interface • Ethernet 10/100 Base-TX

Network operating system • Windows 2000/XP/2003/2008/Vista

• Various Linux OS

• Mac OS X 10.3 ~ 10.5

Network protocols • TCP/IP on Windows

•IPP

•SNMP

• DHCP

•BOOTP

2. Unpack the printer and check all the enclosed items.

If you want to set up DHCP network protocol, go to http://

developer.apple.com/networking/bonjour/download/, select the

Bonjour program that is appropriate for your computer operating
system and install the program. This program will allow you to set
network parameters automatically. Follow the instructions in the
installation window. This program does not support Linux.

Getting started | 17

Configuring network protocol via the printer

You can set up TCP/IP network parameters, follow the steps listed below.

1. Ensure that your printer is connected to the network with an RJ-45
Ethernet cable.

2. Ensure you have turned on the printer.

3. Press Menu () on the control panel, until you see Network on the

bottom line of the display.

4. Press OK to access the menu.

5. Press the left/right arrow until TCP/IP appears.

6. Press OK.

7. Press the left/right arrow until Static appears.

8. Press OK.

9. Press the left/right arrow until IP Address appears.

10. Press OK.

Enter a byte between 0 and 255 using the number keypad and press the
left/right arrow to move between bytes.
Repeat this to complete the address from the 1st byte to the 4th byte.

11. When you have finished, press OK.
Repeat steps 9 and 10 to configure the other TCP/IP parameters:

subnet mask and gateway address.

Contact the network administrator if you are not sure how to configure.

You can also set up the network settings through the network
administration programs.

•

Embedded Web Service

print server, which allows you to:

- Configure the network parameters necessary for the printer to
connect to various network environments.

- Customize printer settings.

•

SetIP

: Utility program that allows you to select a network interface and

manually configure the IP addresses for use with the TCP/IP protocol.

: Web server embedded on your network

SYSTEM REQUIREMENTS

Before you begin, ensure that your system meets the following
requirements:

Microsoft

Your printer supports the following Windows operating systems.

OPERATING

SYSTEM

Windows 2000

Windows XP Intel Pentium III 933

Windows Server
2003

Windows Vista Intel Pentium IV 3

Windows Server
2008

• Internet Explorer 5.0 or higher is the minimum requirement for all

• Software installation can be only be performed by users with

• Windows Terminal Services is compatable with this printer.

®

Windows

Windows operating systems.

Administrator rights.

®

REQUIREMENT (RECOMMENDED)

CPU RAM

Intel® Pentinum® II
400 MHz (Pentium III
933 MHz)

MHz (Pentium IV 1
GHz)

Intel Pentium III 933
MHz (Pentium IV 1
GHz)

GHz

Intel Pentium IV 1
GHz

(Intel Pentium IV 2
GHz)

64 MB
(128 MB)

128 MB
(256 MB)

128 MB
(512 MB)

512 MB
(1024 MB)

512 MB
(2048 MB)

FREE HDD

SPACE

600 MB

1.5 GB

1.25 GB to
2 GB

15 GB

10 GB

Using the SetIP program

This program is for the network IP setting using the MAC address which is
the hardware serial number of the network printer card or interface.
Especially, it is for the network administrator to set several network IPs at
the same time.

• You can only use the SetIP program when your printer is
connected to a network.

• The following procedure is based on Windows XP.

Setting network values

1. Print the printer’s network configuration report to find your printer’s MAC

address. See "Printing reports" on page 55

2. From the Windows Start menu, select All Programs → Dell → Dell
Printers
MFP

3. Click to open the TCP/IP configuration window.

4. Enter the network card's MAC address, IP address, subnet mask,
default gateway, and then click Apply.

5. Click OK, then the printer prints the network information. Confirm the

settings are correct.

6. Click Exit.

18 | Getting started

→

Dell 2145cn Color Laser MFP → Dell 2145cn Color Laser

→

Set IP.

When you enter the MAC address. IP address, subnet mask,
default gateway, and then click Apply.

Macintosh

OPERATING

SYSTEM

Mac OS X

10.3 ~ 10.4

Mac OS X 10.5 • Intel Processor

• Intel Processor

• Power PC G4/

• 867 MHz or

REQUIREMENT (RECOMMENDED)

CPU RAM

G5

faster Power
PC G4 /G5

FREE HDD

• 128 MB for a
Power-PC based
Mac (512 MB).

• 512 MB for an
Intel-based Mac
(1 GB)

512 MB (1 GB) 1 GB

1 GB

SPACE

Linux

ITEM REQUIREMENTS

Operating system RedHat 8.0, 9.0 (32bit)

RedHat Enterprise Linux WS 4, 5 (32/64bit)
Fedora Core 1~7 (32/64bit)
Mandrake 9.2 (32bit), 10.0, 10.1 (32/64bit)
Mandriva 2005, 2006, 2007 (32/64bit)
SuSE Linux 8.2, 9.0, 9.1 (32bit)
SuSE Linux 9.2, 9.3, 10.0, 10.1, 10.2 (32/64bit)
SuSE Linux Enterprise Desktop 9, 10 (32/64bit)
Ubuntu 6.06, 6.10, 7.04 (32/64bit)
Debian 3.1, 4.0 (32/64bit)

CPU Pentium IV 2.4GHz (IntelCore2)

RAM 512 MB (1024 MB)

Free HDD space 1 GB (2GB)

• It is necessary to claim swap partition of 300 MB or larger for
working with large scanned images.

• The Linux scanner driver supports the optical resolution at
maximum.

INSTALLING THE SOFTWARE

You have to install the printer software for printing. The software includes
drivers, applications, and other user friendly programs.

• The following procedure is applicable when the printer is being
used as a network printer. If you want to connect a printer with a
USB cable, see the Software section.

• The following procedure is based on the Windows XP operating
system. The procedure and popup window which appear during
the installation may differ depending on the operating system, the
printer feature, or the interface in use.

1. Connect the network cable to your printer.

2. Ensure that the network setup for your printer is completed (see "Setting

up the network" on page 17). All applications should be closed on your
computer before beginning installation.

3. Insert the Drivers and Utiltiies CD into your CD drive.
The CD should automatically run, and an installation window appears.

If the installation window does not appear, click Start
X:\Setup.exe, replacing “X” with the letter which represents your CD
drive and click OK.
If you use Windows Vista, click Start

→

Run, and type X:\Setup.exe.

→

All Programs → Accessories

If the AutoPlay window appears in Windows Vista, click Run Setup.exe
in Install or run program field, and click Continue in the User Account
Control window.

→

Run. Type

4. Click Next.

• If necessary, select a language from the drop-down list.

5. Select Typical installation for a network printer, and then click Next.

6. The list of printers available on the network appears. Select the printer

you want to install from the list and then click Next.

• If you do not see your printer on the list, click Update to refresh the
list, or select Add TCP/IP Port to add your printer to the network. To
add the printer to the network, enter the port name and the IP
address for the printer.
To verify your printer’s IP address or the MAC address, print a
Network Configuration page (see "Printing reports" on page 55).

• To find a shared network printer (UNC Path), select Shared Printer
[UNC] and enter the shared name manually or find a shared printer

Getting started | 19

by clicking the Browse button.

If you are not sure of the IP address, contact your network
administrator or print network information (see "Printing
reports" on page 55).

7. Click Finish.

• If your printer does not work properly after the installation, try
to reinstall the printer driver. See the Software section.

• During the printer driver installation process, the driver installer
detects the location information for your operating system and
sets the default paper size for your printer. If you use a
different Windows location, you must change the paper size to
match the paper you usually use. Go to printer properties to
change the paper size after installation is complete.

PRINTER'S BASIC SETTINGS

After installation is complete, you may want to set the printer's default
settings. Refer to the next section if you would like to set or change values.

Altitude adjustment

The print quality is affected by atmospheric pressure, which is determined
by the height of the printer above sea level. The following information will
guide you on how to set your printer to the best print quality or best quality of
print.

Before you set the altitude value, find the altitude where you are using the
printer.

1 Normal
2 High 1
3 High 2
4 High 3

1. Ensure that you have installed the printer driver with the provided

Drivers and Utiltiies CD.

2. Click Start
Color Laser MFP

You can also click Printer Setting Utility on the status bar in Mac OS X
(or Notification Area in Linux).

3. Click Setting
from the dropdown list, and then click Apply.

→

All Programs → DELL → DELL Printers →

→

Printer Setting Utility.

→

Altitude Adjustment. Select the appropriate value

If your printer is connected to a network, Embedded Web Service
screen appears automatically. Click Machine Settings
(or Machine Setup)
altitude value, and then click Apply.

→

Altitude adj.. Select the appropriate

Dell 2145cn

→

Setup

1. Press Menu () until System Setup appears on the bottom line of the
display and press OK.

2. Press OK when Machine Setup appears.

3. Press the left/right arrow until Language appears and press OK.

4. Press the left/right arrow until the language you want appears and press
OK.

5. Press Stop/Clear () to return to Ready mode.

Setting the date and time

The current date and time are shown on the display when your printer is on
and ready to work.

1. Press Menu () until System Setup appears on the bottom line of the
display and press OK.

2. Press OK when Machine Setup appears.

3. Press the left/right arrow until Date & Time appears and press OK.

4. Enter the correct time and date using the number keypad.

Month = 01 to 12
Day = 01 to 31
Year = requires four digits
Hour = 01 to 12 (12-hour mode)

Minute = 00 to 59

5. To select AM or PM for 12-hour format, press the
number button.

When the cursor is not under the AM or PM indicator, pressing the
button immediately moves the cursor to the indicator.

You can change the clock mode to 24-hour format (e.g. 01:00 PM as
13:00). For details, see the next section.

6. Press OK to save the time and date.
When you enter a wrong number, Out of Range appears and the printer
does not proceed to the next step. If this happens, simply reenter the
correct number.

7. Press Stop/Clear () to return to Ready mode.

00 to 23 (24-hour mode)

The date format may differ from country to country

You can also use the left/right arrow to move the cursor under the
digit you want to correct and enter a new number.

*or # button or any

*or #

Changing the clock mode

You can set your printer to display the current time using either a 12-hour or
24-hour format.

1. Press Menu () until System Setup appears on the bottom line of the
display and press OK.

2. Press OK when Machine Setup appears.

3. Press the left/right arrow until Clock Mode appears and press OK.

4. Press the left/right arrow to select the other mode and press OK.

5. Press

Stop/Clear () to return to Ready mode.

Changing the default mode

Your printer is preset to Fax mode. You can switch this default mode
between Fax mode and Copy mode.

Changing the display language

To change the display language in the control panel:

20 | Getting started

1. Press Menu () until System Setup appears on the bottom line of the
display and press OK.

2. Press OK when Machine Setup appears.

3. Press the left/right arrow until Default Mode appears and press OK.

4. Press the left/right arrow until the default mode you want appears and
press OK.

5. Press Stop/Clear () to return to Ready mode.

Setting sounds

You can control the following sounds:

• Key Sound: Turns the key sound on or off. With this option set to On
tone sounds each time a key is pressed.

• Alarm Sound: Turns the alarm sound on or off. With this option set to
On

, an alarm tone sounds when an error occurs or fax communication

ends.

• Speaker: Turns on or off the sounds from the telephone line through
the speaker, such as a dial tone or a fax tone. With this option set to
Comm. which means “Common,” the speaker is on until the remote
printer answers.

You can adjust the volume level using On Hook Dial ().

• Ringer: Adjusts the ringer volume. For the ringer volume, you can
select Off, Low, Mid, and High.

Speaker, ringer, key sound, and alarm sound

1. Press Menu () until System Setup appears on the bottom line of

the display and press OK.

2. Press the left/right arrow until Sound/Volume appears and press

OK.

3. Press the left/right arrow until the sound option you want appears

and press OK.

4. Press the left/right arrow until the desired status or volume for the

sound you have selected appears and press OK.

5. If necessary, repeat steps 3 through 5 to set other sounds.

6. Press Stop/Clear ( ) to return to Ready mode.

Speaker volume

1. Press On Hook Dial (). A dial tone sounds from the speaker.

2. Press the left/right arrow until you hear the volume you want.

3. Press Stop/Clear () to save the change and return to Ready

mode.

You can adjust the speaker volume only when the telephone line is
connected.

, a

You can enter special characters, such as space, plus sign, and etc.
For details, see the below section.

2. To enter additional letters, repeat step 1.
If the next letter is printed on the same button, move the cursor by
pressing the
labeled with the letter you want. The cursor will move to the right and

the next letter will appear on the display.
You can enter a space by pressing 1 twice.

3. When you have finished entering letters, press OK.

right left/right arrow button and then press the button

Keypad letters and numbers

KEY ASSIGNED NUMBERS, LETTERS, OR CHARACTERS

1 1 Space

2 A B C a b c 2

3 D E F d e f 3

4 G H I g h i 4

5 J K L j k l 5

6 M N O m n o 6

7 P Q R S p q r s 7

8 T U V t u v 8

9 W X Y Z w x y z 9

0 + - , . ‘ / * # & @ 0

Correcting numbers or names

If you make a mistake while entering a number or name, press the left
left/right arrow button to delete the last digit or character. Then enter the
correct number or character.

Inserting a pause

With some telephone systems, you must dial an access code (9, for
example) and listen for a second dial tone. In such cases, you must
insert a pause in the telephone number. You can insert a pause while
you are setting up speed buttons or speed dial numbers.

To insert a pause, press Redial/Pause at the appropriate place while
entering the telephone number. A - appears on the display at the
corresponding location.

Using the save modes

Entering characters using the number keypad

As you perform various tasks, you may need to enter names and numbers.
For example, when you set up your printer, you enter your name or your
company’s name, and the fax number. When you store fax numbers or
email addresses in memory, you may also enter the corresponding names.

Entering alphanumeric characters

1. When you are prompted to enter a letter, locate the button labeled

with the character you want. Press the button until the correct letter
appears on the display.
For example, to enter the letter O, press 6, labeled with MNO.
Each time you press 6, the display shows a different letter, M, N, O,

m, n, o and finally 6.

Power Save mode

Power Save mode allows your printer to reduce power consumption
when it is not in actual use. You can turn this mode on and select a
length of time for which the printer waits after a job is printed before it
switches to a reduced power state.

1. Press Menu () until System Setup appears on the bottom line of
the display and press OK.

2. Press OK when Machine Setup appears.

3. Press the left/right arrow until Power Save appears and press OK.

4. Press the left/right arrow until the time setting you want appears and
press OK.

5. Press Stop/Clear () to return to Ready mode.

Getting started | 21

Scan power save mode

Scan Power Save mode allows you to save power by turning off the
scan lamp. The scan lamp under the scanner glass automatically turns
off when it is not in actual use to reduce power consumption and
extends the life of the lamp. The lamp automatically wakes up after
some warm-up time when you start scanning.

You can set the length of time for which the scan lamp waits after a scan
job is completed before it switches to the power save mode.

1. Press Menu () until System Setup appears on the bottom line of
the display and press OK.

2. Press OK when Machine Setup appears.

3. Press the left/right arrow until Scan PWR Save appears and press
OK.

4. Press the left/right arrow until the time setting you want appears and
press OK.

5. Press

Stop/Clear

() to return to Ready mode.

Setting print job timeout

You can set the amount of time a single print job is active before it must
print.The printer handles incoming data as a single job if it comes in within
the specified time. When an error occurs while processing data from the
computer and the data flow stops, the printer waits the specified time and
then cancels printing if data flow does not resume.

1. Press Menu () until System Setup appears on the bottom line of the
display and press OK.

2. Press OK when Machine Setup appears.

3. Press the left/right arrow until Job Timeout appears and press OK.

4. Press the left/right arrow until the time setting you want appears and
press OK.

5. Press Stop/Clear () to return to Ready mode.

You can also click Printer Setting Utility on the status bar in Mac OS X
(or Notification Area in Linux).

3. Click Printer Setting Utility.

4. Click Emulation.

5. Confirm if PCL is selected in Emulation Setting.

6. Click Setting.

7. Select your preferred font in the Symbol set list.

8. Click Apply.

Following information shows the proper font list for corresponding
languages.

• Russian: CP866, ISO 8859/5 Latin Cyrillic

• Hebrew: Hebrew 15Q, Hebrew-8, Hebrew-7 (Israel only)

• Greek: ISO 8859/7 Latin Greek, PC-8 Latin/Greek

• Arabic & Farsi: HP Arabic-8, Windows Arabic, Code Page 864,
Farsi, ISO 8859/6 Latin Arabic

• OCR : OCR-A, OCR-B

Auto continue

This is the option to set the printer to continue printing or not, in case the
paper size you have set and the paper within the tray mismatches.

1. Press Menu () until System Setup appears on the bottom line of the
display and press OK.

2. Press OK when Machine Setup appears.

3. Press the left/right arrow until Auto Continue appears and press OK.

4. Press the left/right arrow until the binding option you want appears.

•On:Automatically prints after set time passes, when the paper size

mismatches the tray paper size.

• Off: Waits until you press Black Start () or Color Start () on

the control panel, when the paper size mismatches the tray paper
size.

5. Press OK to save your selection.

6. Press Stop/Clear () to return to Ready mode.

Changing the font setting

Your printer has preset the font for your region or country.
If you want to change the font or set the font for special condition such as

the DOS environment, you can change the font setting as follows:

1. Ensure that you have installed the printer driver from the provided
Drivers and Utiltiies CD.

→

2. Click Start
Color Laser MFP

All Programs → DELL → DELL Printers →

→

Printer Setting Utility.

Dell 2145cn

22 | Getting started

loading originals and print media

This chapter introduces you how to load originals and print media into your printer.

This chapter includes:

• Loading originals

• Selecting print media

• Changing the size of the paper in the paper tray

• Loading paper

• Adjusting the output support

• Setting the paper size and type

LOADING ORIGINALS

You can use the scanner glass or DADF to load an original for copying,
scanning, and sending a fax.

Dell 2145cn has the DADF function which can let you scan on both
sides of the original media at once. See "Scan on both sides of
paper" on page 41

On the scanner glass

Ensure that no originals are in the DADF. If an original is detected in the
DADF, the printer gives it priority over the original on the scanner glass. To
get the best scan quality, especially for colored or gray-scaled images, use
the scanner glass.

1. Lift and open the scanner lid.

2. Place the original face down on the scanner glass and align it with the

registration guide at the top left corner of the glass.

3. Close the scanner lid.

• Leaving the scanner lid open while copying may affect copy quality
and toner consumption.

• Dust on the scanner glass may cause black spots on the printout.
Always keep it clean.

• If you are copying a page from a book or magazine, lift the scanner
lid until its hinges are caught by the stopper and then close the lid.
If the book or magazine is thicker than 30 mm, start copying with
the lid open.

In the DADF

Using the DADF, you can load up to 50 sheets of paper (75 g/m2, 20 lb
bond) for one job.

When you use the DADF:

• Do not load paper smaller than 148 x 148 mm (5.8 x 5.8 inches) or
larger than 216 x 356 mm (8.5 x 14 inches).

• Do not attempt to load the following types of paper:

- carbon-paper or carbon-backed paper

- coated paper

- onion skin or thin paper

- wrinkled or creased paper

- curled or rolled paper

- torn paper

• Remove all staples and paper clips before loading.

• Ensure that any glue, ink, or correction fluid on the paper is completely
dry before loading.

• Do not load originals that include different sizes or weights of paper.

• Do not load booklets, pamphlets, transparencies, or documents having
other unusual characteristics.

Loading originals and print media | 23

1. Flex or fan the edge of the paper stack to separate the pages before
loading originals.

2. Load the original face up into the DADF. Ensure that the bottom of the
original stack matches the paper size marked on the document input
tray.

SELECTING PRINT MEDIA

You can print on a variety of print media, such as plain paper, envelopes,
labels, and transparencies. Always use print media that meet the guidelines
for use with your printer. Print media that does not meet the guidelines
outlined in this user’s guide may cause the following problems:

• Poor print quality

• Increased paper jams

• Premature wear on the printer.
Properties, such as weight, composition, grain, and moisture content, are
important factors that affect the printer’s performance and the output quality.
When you choose print materials, consider the following:

• The type, size and weight of the print media for your printer are
described later in this section.

• Desired outcome: The print media you choose should be appropriate for
your project.

• Brightness: Some print media are whiter than others and produce
sharper, more vibrant images.

• Surface smoothness: The smoothness of the print media affects how
crisp the printing looks on the paper.

• Some print media may meet all of the guidelines in this section and
still not produce satisfactory results. This may be the result of
improper handling, unacceptable temperature and humidity levels,
or other variables over which Dell has no control.

• Before purchasing large quantities of print media, ensure that
meets the requirements specified in this user’s guide.

it

3. Adjust the document width guides to the paper size.

Dust on the DADF glass may cause black lines on the printout. Always
keep it clean.

Using print media that does not meet these specifications may cause
problems, requiring repairs. Such repairs are not covered by Dell’s
warranty or service agreements.

24 | Loading originals and print media

Specifications on print media

TYPE SIZE DIMENSIONS

Plain paper Letter 216 x 279 mm (8.5 x 11 inches)

Legal 216 x 356 mm (8.5 x 14 inches)

US Folio 216 x 330 mm (8.5 x 13 inches)

A4 210 x 297 mm (8.26 x 11.69 inches)

Oficio 216 x 343 mm (8.5 x 13.5 inches)

JIS B5 182 x 257 mm (7.16 x 10.11 inches)

ISO B5 176 x 250 mm (6.93 x 9.84 inches)

Executive 184 x 267 mm (7.25 x 10.5 inches)

A5 148 x 210 mm (5.82 x 8.26 inches)

Statement 140 x 216 mm (5.5 x 8.5 inches)

A6 105 x 148 mm (4.13 x 5.82 inches)

Envelope Envelope Monarch 98 x 191 mm (3.87 x 7.5 inches)

Envelope 6 3/4 92 x 165 mm (3.62 x 6.5 inches)

Envelope No. 10 105 x 241 mm (4.12 x 9.5 inches)

WEIGHT

• 60 to 105 g/m
bond) for the tray

• 60 to 163 g/m

A

2

(16 to 28 lb

2

(16 to 43 lb
bond) for the multi-purpose
tray

• 60 to 105 g/m
bond) for the tray

• 60 to 163 g/m

2

(16 to 28 lb

2

(16 to 43 lb
bond) for the multi-purpose
tray

75 to 105 g/m

2

(20 to 28 lb

bond)

CAPACITY

• 250 sheets of 75 g/m

B

2

(20 lb bond) paper for the
tray

• 100 sheets of 75 g/m

2

(20 lb bond) in the multi­purpose tray

• 500 sheets of 75 g/m

2

(20 lb bond) paper for
optional tray

• 150 sheets of 75 g/m

2

(20 lb bond) paper for the
tray

• 100 sheets of 75 g/m

2

(20 lb bond) in the multi­purpose tray

10 sheets of 75 g/m2 (20 lb
bond) in the multi-purpose
tray

Envelope No. 9 98 x 225 mm (3.87 x 8.87 inches)

Envelope DL 110 x 220 mm (4.33 x 8.66 inches)

Envelope C5 162 x 229 mm (6.37 x 9.01 inches)

Envelope C6 114 x 162 mm (4.48 x 6.38 inches)

Labels Letter, Legal, US

Folio, A4, JIS B5, ISO

Refer to the Plain paper section

120 to 150 g/m2 (32 to 40 lb

bond)
B5, Executive, A5,
Statement

Card stock Letter, Legal, US

Folio, A4, JIS B5, ISO

Refer to the Plain paper section

90 to 163 g/m

bond)
B5, Executive, A5,
Statement

Minimum size (custom) 76 x 127 mm (3 x 5 inches)

60 to 163 g/m

Maximum size (custom) 216 x 356 mm (8.5 x 14 inches)

a.If media weight is over 105 g/m

2

(28 lb bond), use the multi-purpose tray.

b.Maximum capacity may differ depending on media weight, thickness, and environmental conditions.

2

(24 to 43 lb

2

(16 to43 lb bond)

10 sheets of 75 g/m2 (20 lb
bond) paper for the multi­purpose tray

10 sheets of 75 g/m2 (20 lb
bond) paper for the multi­purpose tray

Loading originals and print media | 25

Media sizes supported in each mode

MEDIA TYPE GUIDELINES

MODE SIZE SOURCE

Copy mode Letter, A4, Legal,

Print mode All sizes supported by

Fax mode Letter, A4, Legal • tray 1

Duplex printing

a.75 to 105 g/m2 (20~28 lb bond) only

a

Oficio, US Folio,
Executive, JIS B5, A5,
A6

the printer

Letter, A4, Legal, US
Folio, Oficio

• tray 1

• optional tray 2

• multi-purpose tray

• tray 1

• optional tray 2

• multi-purpose tray

• optional tray 2

• tray 1

• optional tray 2

• multi-purpose tray

Guidelines for special print media

MEDIA TYPE GUIDELINES

Envelopes • Successful printing on envelopes depends upon the

quality of the envelopes. When selecting envelopes,
consider the following factors:

- Weight: The weight of the envelope paper should
not exceed 90 g/m

- Construction: Prior to printing, envelopes should
lie flat with less than 6 mm curl, and should not
contain air.

- Condition: Envelopes should not be wrinkled,
nicked, or otherwise damaged.

- Temperature: You should use envelopes that are
compatible with the heat and pressure of the
printer during operation.

• Use only well-constructed envelopes with sharp and
well creased folds.

• Do not use stamped envelopes.

• Do not use envelopes with clasps, snaps, windows,
coated lining, self-adhesive seals, or other synthetic
materials.

• Do not use damaged or poorly made envelopes.

• Be sure the seam at both ends of the envelope
extends all the way to the corner of the envelope.

2

or jamming may occur.

• Envelopes with a peel-off adhesive strip or with
more than one flap that folds over to seal must use
adhesives compatible with the printer’s fusing
temperature for 0.1 second. Check your printer’s
specification to view the fusing temperature. See
"Printer specifications" on page 89. The extra flaps
and strips might cause wrinkling, creasing, or jams,
and may even damage the fuser.

• For the best print quality, position margins no closer
than 15 mm from the edges of the envelope.

• Avoid printing over the area where the envelope’s
seams meet.

Labels • To avoid damaging the printer, use only labels

Card stock or
custom-sized
materials

designed for use in laser printers.

- When selecting labels, consider the following

factors:

- Adhesives: The adhesive material should be

stable at your printer’s fusing temperature. Check
your printer’s specification to view the fusing
temperature, see "General specifications" on
page 88.

- Arrangement: Only use labels with no exposed

backing between them. Labels can peel off sheets
that have spaces between the labels, causing
serious jams.

- Curl: Prior to printing, labels must lie flat with no

more than 13 mm of curl in any direction.

- Condition: Do not use labels with wrinkles,

bubbles, or other indications of separation.

• Ensure that there is no exposed adhesive material
between labels. Exposed areas can cause labels to
peel off during printing, which can cause paper
jams. Exposed adhesive can also cause damage to
printer components.

• Do not run a sheet of labels through the printer more
than once. The adhesive backing is designed for
only a single pass through the printer.

• Do not use labels that are separating from the
backing sheet or are wrinkled, bubbled, or otherwise
damaged.

• Do not print on media smaller than 76 mm wide or
356 mm long.

• In the software application, set margins at least

6.4 mm away from the edges of the material.

26 | Loading originals and print media

1 Acceptable
2 Unacceptable

MEDIA TYPE GUIDELINES

side of the stack. Do not press the guide too tightly to the edge of the
paper; the guide may bend the paper.

Preprinted
paper

• Letterhead must be printed with heat-resistant ink
that will not melt, vaporize, or release hazardous
emissions when subjected to the printer’s fusing
temperature for 0.1 second. Check your printer’s
specification to view the fusing temperature, see
"General specifications" on page 88.

• Letterhead ink must be non-flammable and should
not adversely affect printer rollers.

• Forms and letterhead should be sealed in a
moisture-proof wrapping to prevent changes during
storage.

• Before you load preprinted paper, such as forms
and letterhead, verify that the ink on the paper is
dry. During the fusing process, wet ink can come off
preprinted paper, reducing print quality.

CHANGING THE SIZE OF THE PAPER IN THE PAPER TRAY

To load longer sizes of paper, such as Legal-sized paper, you need to
adjust the paper guides to extend the paper tray.

1 Tray extend lever
2 Paper length guide
3 Paper width guide

1. Adjust the paper length guide to the desired paper length. It is preset to

Letter or A4 size depending on the country.

When you use legal-sized paper, you need to extend the length of the
tray.

3. Press and hold the green lever on the back of the tray, when you are
holding the lever, extend the tray to the corresponding position.

4. Load the paper into the tray.

5. Place the tray into the printer.

6. Set the paper size from your computer.

• Do not push the paper width guides far enough to cause the
materials to warp.

• If you do not adjust the paper width guides, it may cause paper
jams.

2. After inserting paper into the tray, while pinching the paper width guide
as shown, move it toward the stack of paper until it lightly touches the

LOADING PAPER

Loading paper in the tray 1 or optional tray

Load the print media you use for the majority of your print jobs in the tray 1.
The tray 1 can hold a maximum of 250 sheets of 75 g/m

paper.
You can purchase an optional tray and attach it below the standard tray to

load an additional 500 sheets of paper (see "Accessories" on page 83).

Using photographic paper or coated paper may cause problems,
requiring repairs. Such repairs are not covered by Dell’s warranty or
service agreements.

Loading originals and print media | 27

2

(20 lb bond) plain

1. Pull out the tray and adjust the tray size to the media size you are
loading.

2. Place paper with the side you want to print facing up.

1 Full
2 Empty

3. When you print a document, set the paper source and type in the

software application. See Software section for printing from your
computer.

• If you experience problems with paper feed, place one sheet at a
time in the multi-purpose tray.

• You can load previously printed paper. The printed side should be
facing down with an uncurled edge at the front. If you experience
problems with paper feed, turn the paper around. Note that print
quality is not guaranteed.

Loading paper in the multi-purpose tray

The multi-purpose tray can hold special sizes and types of print material,
such as postcards, note cards, and envelopes. It is useful for single page
printing on letterhead or colored paper.

Tips on using the multi-purpose tray

• Load only one size of print media at a time in the multi-purpose tray.

• To prevent paper jams, do not add paper when there is still paper in
the multi-purpose tray. This also applies to other types of print
media.

• Print media should be loaded face down with the top edge going into
the multi-purpose tray first and be placed in the center of the tray.

• Always load only the specified print media to avoid paper jams and
print quality problems (see "Selecting print media" on page 24).

• Flatten any curl on postcards, envelopes, and labels before loading
them into the multi-purpose tray.

1. Hold the handle of multi-purpose tray and pull it down to open.

2. Load the paper.

• If you want to load the used paper, place the paper with the
printed side facing down.

• If you are using paper, flex or fan the edge of the paper stack
to separate the pages before loading.

28 | Loading originals and print media

3. Squeeze the multi-purpose tray paper width guides and adjust them to

the width of the paper. Do not force too much, or the paper will be bent,
which will result in a paper jam or skew.

Depending on the media type you are using, keep the following
loading guidelines:

• Envelopes: Flap side down and with the stamp area on the
top left side.

• Labels: Print side up and top short edge entering the printer
first.

• Preprinted paper: Design side up with the top edge toward the
printer.

• Card stock: Print side up and the short edge entering the
printer first.

• Previously printed paper: Previously printed side down with
an uncurled edge toward the printer.

4. When you print a document, set the paper source and type in the
software application. See Software section for printing from your
computer.

The settings made from the printer driver override the settings on
the control panel.

5. After printing, close the multi-purpose tray.

ADJUSTING THE OUTPUT SUPPORT

The printed pages stack on the output tray, and the output support will help
the printed pages to align. For the output support to correctly align the

pages, you need to pull it out appropriately depending on the paper size.

1 Output support
2 Extension

• If the output support is incorrectly adjusted, printed pages may be
mis-aligned or fall.

• If you continuously print many pages, the surface of the output tray
may become hot. Be careful not to touch the surface, and
especially keep out of children’s reach.

For Letter-sized paper

Pull out the output support to the location indicated LTR as shown, and
unfold the extension.

For A4- or Legal-sized paper

Pull out the output support to the location indicated A4, LGL as shown, and
unfold the extension.

Loading originals and print media | 29

SETTING THE PAPER SIZE AND TYPE

After loading paper in the paper tray, you need to set the paper size and
type using the control panel buttons. These settings will apply to Copy and
Fax modes. For printing from your computer, you need to select the paper
size and type in the application program you use on your PC.

1. Press Menu () until System Setup appears on the bottom line of the
display and press OK.

2. Press the left/right arrow until Paper Setup appears and press OK.

3. Press OK when Paper Size appears.

4. Press the left/right arrow until the paper tray you want appears and
press OK.

5. Press the left/right arrow until the paper size you are using appears and
press OK.

6. Press Back () to return to the upper level.

7. Press the left/right arrow until Paper Type appears and press OK.

8. Press the left/right arrow until the paper type you are using appears and
press OK.

9. Press Stop/Clear () to return to Ready mode.

If you want to use special sized paper such as a billing paper, select

Custom in the Paper tab in the printer propeties. See Software
section.

30 | Loading originals and print media

copying

This chapter gives you step-by-step instructions for copying documents.

This chapter includes:

• Selecting the paper tray

• Copying

• Changing the settings for each copy

• Changing the scan size settings

• Changing the default copy settings

• ID card copying

• Using special copy features

• Printing on both sides of paper

• Setting copy timeout

SELECTING THE PAPER TRAY

After loading the print media for copy output, you must select the paper tray
you will use for copy jobs.

1. Press Menu () until System Setup appears on the bottom line of the
display and press OK.

2. Press the left/right arrow until Paper Setup appears and press OK.

3. Press the left/right arrow until Paper Source appears and press OK.

4. Press OK when Copy Tray appears.

5. Press the left/right arrow until the paper tray you want appears and
press OK.

6. Press Stop/Clear () to return to Ready mode.

COPYING

1. Press Copy.
Ready to Copy appears on the top line of the display.

2. Load originals face up into the DADF, or place a single original face

down on the scanner glass.
For details about loading an original, see "Loading originals" on

page 23.

3. Enter the number of copies using the number keypad, if necessary.

4. If you want to customize the copy settings including copy size, darkness,

and original type, by using the control panel buttons. See the next
section.
If necessary, you can use special copy features, such as poster copying,
2- or 4-up copying. See "ID card copying" on page 32.

5. Press Color Start () to begin color copying.

Or, press Black Start () to begin black and white copying.

You can cancel the copy job during an operation. Press Stop/Clear

(), and the copying will stop.

CHANGING THE SETTINGS FOR EACH COPY

Your printer provides default settings for copying so that you can quickly
and easily make a copy. However, if you want to change the options for
each copy, use the copy function buttons on the control panel.

If you press Stop/Clear () while setting the copy options, all of the
options you have set for the current copy job will be canceled and
returned to their default status. Or, they will automatically return to
their default status after the printer completes the copy in progress.

Darkness

If you have an original containing faint markings and dark images, you can
adjust the brightness to make a copy that is easier to read.

To adjust the darkness of copies, press Darkness (). Each time you
press the button, the following modes are available:

• Lightest: Works well with darker print.

•Light:Works well with dark print.

•Normal:Works well with standard typed or printed originals.

• Dark: Works well with light print.

• Darkest: Works well with lighter print or faint pencil markings.

Original type

The original type setting is used to improve the copy quality by selecting the
document type for the current copy job.

To select the document type, press Original Type (). Each time you
press the button, the following modes are available:

•Text:Use for originals containing mostly text.

•Text/Photo:Use for originals with mixed text and photographs.

•Photo:Use when the originals are photographs.

• Magazine: Use when the originals are magazines.

h

Reduced or enlarged copy

By using the Reduce/Enlarge () button, you can reduce or enlarge the
size of a copied image from 25% to 400% when you copy original
documents from the scanner glass, or from 25% to 100% from the DADF.

To select from the predefined copy sizes:

1. Press Reduce/Enlarge ().

2. Press Reduce/Enlarge () or the left/right arrow until the size
setting you want appears and press OK.

To scale the copy by directly entering the scale rate:

1. Press Reduce/Enlarge ().

2. Press Reduce/Enlarge () or the left/right arrow until Custom
appears and press OK.

3. Enter the scale rate and press OK to save the selection.

When you make a reduced copy, black lines may appear at the
bottom of your copy.

Copying | 31

CHANGING THE SCAN SIZE SETTINGS

You can adjust the scan size for the original paper. For example, if you scan
a A4-sized original and set the scan size to A5, the printer scans only the
area of A5 (148 x 210 mm). We recommend you to change the right scan
size for the original paper. After loading the print media for copy output, you
need to set the scan size using the control panel buttons.

1. Press Copy.

2. Press Menu () until Copy Setup appears on the bottom line of the
display and press OK.

3. Press OK when Scan Size appears.

4. Press the left/right arrow until the setting you want appears and press
OK.

5. Press Stop/Clear () to return to Ready mode.

After using this option, the printer automatically resumes to the default
setting.

CHANGING THE DEFAULT COPY SETTINGS

The copy options, including darkness, original type, copy size, and number
of copies, can be set to those most frequently used. When you copy a
document, the default settings are used unless they have been changed by
using the corresponding buttons on the control panel.

1. Press Copy.

2. Press Menu () until Copy Setup appears on the bottom line of the
display and press OK.

3. Press OK when Change Default appears.

4. Press the left/right arrow until the setup option you want appears and
press OK.

5. Press the left/right arrow until the setting you want appears and press
OK.

6. Repeat steps 4 through 5, as needed.

7. Press Stop/Clear () to return to Ready mode.

While you are setting copy options, pressing Stop/Clear () cancels
the changed settings and restores the defaults.

ID CARD COPYING

Your printer can print 2-sided originals on one sheet of A4-, Letter-, Legal-,
Folio-, Oficio-, Executive-, B5-, A5-, or A6-sized paper.

When you copy using this feature, the printer prints one side of the original
on the upper half of the paper and the other side on the lower half without
reducing the size of the original. This feature is helpful for copying a small­sized item, such as a name card.

This copy feature is available only when you place originals on the scanner
glass.

1. Press ID Copy ().

2. Place a single original face down on the scanner glass.

For details about loading an original, see "Loading
originals" on page 23.

3. Place Front Side and Press[Start] appears on the
display.

4. Press Color Start () or
Your printer begins scanning the front side and shows

Place Back Side and Press[Start]

32 | Copying

Black Start

() .

5. Open the scanner lid and turn the original over.

If you press Stop/Clear () or if no buttons are pressed for
approximately 30 seconds, the printer cancels the copy job and
returns to Ready mode.

6. Press Color Start () to begin color copying.

Or, press Black Start () to begin black and white copying

If the original is larger than the printable area, some portions may not
be printed.

If you press Stop/Clear () or if no buttons are pressed for
approximately 30 seconds, the printer cancels the copy job and
returns to Ready mode.

USING SPECIAL COPY FEATURES

You can use the following copy features:

Collation

You can set the printer to sort the copy job. For example, if you make 2
copies of a 3 page original, one complete 3 page document will print
followed by a second complete document.

1. Press Copy.

2. Load originals face up into the DADF, or place a single

original face down on the scanner glass.
For details about loading an original, see "Loading
originals" on page 23.

3. Enter the number of copies using the number keypad.

4. Press Menu () until Copy Feature appears on the
bottom line of the display and press OK.

5. Press OK when Copy Collation appears.

6. Press the left/right arrow to select the color mode you

want.
There are two types of mode as following:

• Yes-Color: Color copy

• Yes-Mono: Black and White copy

7. Press OK to begin copying.

One complete document will print followed by the second complete
document.

2-up or 4-up copying

Your printer can print 2 or 4 original images reduced to fit onto one sheet of
paper.

1. Press Copy.

2. Load originals face up into the DADF, or place a single

original face down on the scanner glass.
For details about loading an original, see "Loading

originals" on page 23.

3. Press Menu () until Copy Feature appears on the
bottom line of the display and press OK.

4. Press the left/right arrow until 2-Up or 4-Up appears
and press OK.

5. Press the left/right arrow to select the color mode you
want.

There are two types of mode as following:

• Yes-Color: Color copy

• Yes-Mono: Black and White copy

6. Press OK to begin copying.

You cannot adjust the copy size using the Reduce/Enlarge ()
button for making a 2- or 4-up copy.

1 2

1 2

3 4

Poster copying

Your printer can print an image onto 9 sheets of paper (3x3). You can paste
the printed pages together to make one poster-sized document.

This copy feature is available only when you place originals on the scanner
glass.

1. Press Copy.

2. Place a single original face down on the scanner glass.

For details about loading an original, see "Loading
originals" on page 23.

3. Press Menu () until Copy Feature appears on the
bottom line of the display and press OK.

4. Press the left/right arrow until Poster Copy appears
and press OK.

5. Press the left/right arrow to select the color mode you
want.

There are two types of mode as following:

• Yes-Color: Color copy

• Yes-Mono: Black and White copy

6. Press OK to begin copying.

Your original is divided into 9 portions. Each portion is
scanned and printed one by one in the following order:

Clone copying

Your printer can print multiple image copies from the original document on a
single page. The number of images is automatically determined by the
original image and paper size.

This copy feature is available only when you place originals on the scanner
glass.

1. Press Copy.

2. Place a single original face down on the scanner glass.

For details about loading an original, see "Loading
originals" on page 23.

3. Press Menu () until Copy Feature appears on the
bottom line of the display and press OK.

4. Press the left/right arrow until Clone Copy appears
and press OK.

5. Press the left/right arrow to select the color mode you want.
There are two types of mode as following:

• Yes-Color: Color copy

• Yes-Mono: Black and White copy

6. Press OK to begin copying.

You cannot adjust the copy size using the Reduce/Enlarge ()
button while making a clone copy.

Adjusting background images

You can set the printer to print an image without its background. This copy
feature removes the background color and can be helpful when copying an
original containing color in the background, such as a newspaper or a
catalog.

1. Press Copy.

2. Load originals face up into the DADF, or place a single original face

down on the scanner glass.
For details about loading an original, see "Loading originals" on
page 23.

3. Press Menu () until Copy Feature appears on the bottom line of the
display and press OK.

4. Press the left/right arrow until Adjust Bkgd. appears and press OK.

5. Press the left/right arrow until the binding option you want appears.

• Off: Does not use this feature.

•Auto:Optimizes the background.

• Enhance Lev. 1~2: The higher the number is, the more vivid the

background is.

• Erase Lev. 1~4: The higher the number is, the lighter the

background is.

6. Press OK to begin copying.

7. Press Stop/Clear ( ) to return to Ready mode.

Book copying

The Book Copy feature allows you to copy an entire book. If the book is too
thick, lift the cover until its hinges are caught by the stopper and then close
the cover. If the book or magazine is thicker than 30 mm, start copying with
the cover open.

1. Press Copy.

2. Place a single original face down on the scanner glass.

For details about loading an original, see "Loading
originals" on page 23.

3. Press Menu () until Copy Feature appears on the
bottom line of the display and press OK.

4. Press OK when Book Copy appears.

5. Press the left/right arrow until the binding option you

want appears.

• Off: Does not use this feature.

• Left Page: Use this option to print left page of the book.

• Right Page: Use this option to print right page of the book.

• Both Page: Use this option to print both pages of the book.

6. Press the left/right arrow to select the color mode you want.

There are two types of mode as following:

• Yes-Color: Color copy

• Yes-Mono: Black and White copy

7. Press OK to begin copying.

Copying | 33

Margin shift

The Margin Shift feature allows you to create a binding edge for the
document. The image can be adjusted up or down on the page and/or
shifted to the right or left.

The Margin Shift feature can either be used for Scan glass or DADF
depending on the set up.

-Auto Center: Scanner glass

-Custom Margin: Scanner glass, DADF

1. Press Copy.

2. Load originals face up into the DADF, or place a single

original face down on the scanner glass.
For details about loading an original, see "Loading

originals" on page 23.

3. Press Menu () until Copy Feature appears on the
bottom line of the display and press OK.

OK

4. Press

5. Press the left/right arrow until the binding option you want appears.

• Off: This feature is disabled.

• Auto Center: Automatically copy in the center of the paper.

• Custom Margin: Enter the left, right, top, bottom margin using

6. Press the left/right arrow to select Yes.

7. Press OK to begin copying.

8. Press Stop/Clear ( ) to return to Ready mode.

when Margin Shift appears.

Number keypad.

Gray enhance copying

When you copy the original in gray scale, use this feature for the better
quality of copy-output. This feature is only for the copy in gray scale.

1. Press Copy.

2. Load originals face up into the DADF, or place a single original face

down on the scanner glass.
For details about loading an original, see "Loading originals" on
page 23.

3. Press Menu () until Copy Feature appears on the bottom line of the
display and press OK.

4. Press OK when Gray Enhance appears.

5. Press the left/right arrow to select On.

6. Press OK to begin copying.

7. Press Stop/Clear ( ) to return to Ready mode.

PRINTING ON BOTH SIDES OF PAPER

By using the Duplex () button on your printerprinter, you can set the
printer to print documents on both sides of paper.

1. Press Copy.

2. Press Duplex ().

3. Press the left/right arrow until the binding option you want appears.

• Off: Copys in Normal mode.

• 1->2Side Short: Copys pages to be read by flipping like a note pad.

Y

X

Y

X

Edge erase

Edge erase allows you to erase sports, drill holes, fold creases and staple
marks along any of the four edges of a document.

The

Edge Erase

depending on the set up.

-

Small Original

-

Hole Punch

-

Book Center

-

Border Erase

1. Press Copy.

2. Load originals face up into the DADF, or place a single

original face down on the scanner glass.
For details about loading an original, see "Loading

originals" on page 23.

3. Press Menu () until Copy Feature appears on the
bottom line of the display and press OK.

4. Press OK when Edge Erase appears.

5. Press the left/right arrow until the binding option you want appears.

• Off: Does not set the binding option.

• Small Original: Erases the edge of the original if it is small.

• Hole Punch: Erases the marks of bookbinding holes.

• Book Center: Erases the middle part of the paper which is black

and horizontal, when you copy a book.

• Border Erase: Erases the certain amount of the edge of the

printout.

6. Press OK to begin copying.

7. Press Stop/Clear ( ) to return to Ready mode.

feature can either be used for scan glass or DADF

: Scanner glass

: Scanner glass, DADF

: Scanner glass

: Scanner glass, DADF

• 1->2Side Long: Copys pages to be read like a book.

• 2 ->1Side:

Copys both sides of the originals and prints each of one on

a separate sheet.

• 2 ->2Side: Copys both sides of the original and prints on both sides
of the paper. This function produces exactly the same print out from
the originals.

• 2 ->1Side ROT2:

Copys both sides of the original and prints each one
on a separate sheet, but the information on the back side of the printout
is rotated 180°.

4. Press OK to save your selection.

If the mode is enabled, the Duplex () button is backlit.

Y

X

34 | Copying

SETTING COPY TIMEOUT

You can set the time the printer waits before it restores the default copy settings,
if you do not start copying after changing them on the control panel.

1. Press Menu () until System Setup appears on the bottom line of the
display and press OK.

2. Press OK when Machine Setup appears.

3. Press the left/right arrow until Timeout appears and press OK.

4. Press the left/right arrow until the time setting you want appears.

Selecting Off means that the printer does not restore the default settings
until you press Black Start () or Color Start () to begin copying,

or Stop/Clear () to cancel.

5. Press OK to save your selection.

6. Press Stop/Clear () to return to Ready mode.

Copying | 35

scanning

Scanning with your printer lets you turn pictures and text into digital files that can be stored on your computer.

This chapter includes:

• Scanning basics

• Scanning from the control panel

• Scanning by a network connection

• Changing the settings for each scan job

• Changing the default scan settings

• Setting up address book

• Scan on both sides of paper

The maximum resolution that can be achieved depends upon various
factors, including computer speed, available disk space, memory, the
size of the image being scanned, and bit depth settings. Thus,
depending on your system and what you are scanning, you may not
be able to scan at certain resolutions, especially using enhanced
resolution.

SCANNING BASICS

You can scan the originals with your printer via an USB cable or the
network.

• Dell Scan Manager: You just walk to the printer with the originals and
scan them from the control panel then, the scanned data will be stored in
the connected computers My Documents folder. When the setup
installation is completed, then you have installed the Dell Scan
Manager on your computer already. This feature can be used via the
local connection or the network connection. See next section.

•TWAIN:TWAIN is the one of preset imaging applications. Scanning an
image launches the selected application, enabling you to control the
scanning process. This feature can be used via the local connection or
the network connection. See Software section.

• Dell SmarThru Office : This feature is the accompanying software for
your printer. You can use this program to scan images or documents,
and this feature can be used via the local connection or the network
connection. See Software section.

•WIA:WIA stands for Windows Images Acquisition. To use this feature
your computer must be connected directly with the printer via an USB
cable. See Software section.

•Email:You can send the scanned image as an attachment to an email.
See "Scanning to Email" on page 38.

•FTP:

•SMB:You can scan an image and send it to a shared folder on an SMB

You can scan an image and upload it to an FTP server. See

"Scanning to an FTP server" on page 39.

server. See "Scanning to an SMB server" on page 39.

SCANNING FROM THE CONTROL PANEL

Your printer offers you to scan from the control panel and easily send the
scanned document to connected computer's My Documents folder. In
order to use this function, your printer and computer must be connect by
USB cable or by network.
Also, with the offered Dell Scan Manager program, scanned documents
can be opened with the program you have setup previously. Such as
Microsoft Paint, Email, SmarThru Office, OCR can be added to application
program. See "Setting scan information in Dell Scan Manager." on page 36.

Scanned images can be saved as BMP, JEPG, TIFF, PDF files.

Setting scan information in Dell Scan Manager.

You can find out about Dell Scan Manager program information and
installed scan driver's condition. Also, you can change scan settings and
add or delete the folders where scanned documents to computer are save in

Dell Scan Manager program.

Dell Scan Manager program can only be used in the Windows.

1. Press Start → Control Panel → Dell Scan Manager.
Dell Scan Manager Administration appears.

2. Select the appropriate printer from the Dell Scan Manager.

3. Press Scan Property.

4. Set Scan Button allows you to change the saving destination and scan

settings, add or delete application program and format files.
You can change the scanning printer by using Change Port. (Local or
Network)

5. Press OK after setting is done.

Scanning to application programs

1. Ensure that your printer and computer are turned on and properly

connected to each other.

2. Load originals face up into the DADF, or place a single original face
down on the scanner glass.
For details about loading an original, see "Loading originals" on
page 23.

3. Press Scan/Email.
Ready to Scan appears on the top line of the display.

4. Press the left/right arrow until Scan to PC appears on the bottom line of
the display and press OK.

5. Press the left/right arrow until the option you want appears and press
OK.

6. Depending on the port connection, different massages appear. Check

the following messages and move on to the next step.

• Scan Destination: Connected by USB. Move to step 7.

•ID:Connected by Network and user is registered. Move to step 8.

36 | Scanning

• WLocal PC X: Choosing USB or Network to scan. If connected by

USB, move to step 7. If connected by Network, move to step 8.

• Not Available: Neither connected by USB nor Network. Check the
port connection.

7. Press the left/right arrow until the port you want appears on the display.

8. Enter the registered user ID and PIN and click OK.

• ID is the same ID as the registered ID for Dell Scan Manager.

• PIN is the 4 digit number registered for Dell Scan Manager.

9. From Scan Destination, press the left/right arrow until the application
program you want appears, then press OK.

Default setting is My Documents.

To add or delete the folder where the scanned file is saved, add or
delete the application program in Dell Scan Manager

Button.

10. To scan from the default setting, press Color Start () or

() . Press the left/right button until the setting you want appears then
press OK.

11. Scanning begins.

• Scanned image is saved in computer's My Documents → My
Pictures

• You can use Tawin driver to scan quickly in Dell Scan
Manager program.

• You can also scan by pressing Window's Start
Panel

→

Dell folder.

→

Dell Scan Manager → Quick Scan.

→

Set Scan

Black Start

→

Control

SCANNING BY A NETWORK CONNECTION

If you have connected your printer to a network and set up the network
parameters correctly, you can scan and send images over the network.

Preparing for network scanning

Before using your printer’s network scanning features, you need to
configure the following settings, depending on your scan destination:

• Register as an authorized user for scanning to email, FTP, or SMB

• Set up the SMTP server for scanning to email

• Set up the FTP servers for scanning to FTP

• Set up the SMB servers for scanning to SMB

User authentication for network scanning

To send an email, FTP, SMB or Network, you must register authorized
local or network users using Embedded Web Service.

• If user authentication has been activated, only authorized local users
or on the DB server (SMB, LDAP, Kerberos) can send scanned data
to the network (email, FTP, SMB, Network).

• For network scanning using the authentication feature, you must
register the network or local authentication configuration using the
Embedded Web Service.

• User authentication has 3 options: none (Default), network
authentication, and local authentication.

Registering local authorized users

1. Enter your printer’s IP address as the URL in a browser and click Go

to access the web site of your printer.

2. Click Machine Settings.

3. Select Local Authentication on the General Setup of the User
Authentication web page.

4. Click Add.

5. Select an index number corresponding to the location for storing the

entry, from 1 to 50.

6. Enter your name, auth ID, password, e-mail address and phone
number.
You need to enter the registered user ID and password in the printer
when you start scanning to email from the control panel.

7. Click Apply.

Register authorized network users

1. Enter your printer’s IP address as the URL in a browser and click Go

to access the web site of your printer.

2. Click Machine Settings.

3. Select Network Authentication on the General Setup of User
Authentication web page.

4. Click Apply and OK.

5. Select the Authentication Type that you prefer.

6. Configure the values for each feature, as follows.

7. Click Apply.

Network user authenticated by Kerberos

1. Enter the realm used for Kerberos login.

2. Select IP Address or Host Name.

3. Enter the IP address in dotted decimal notation or as a host name.

4. Enter the server port number, from 1 to 65535.

The default port number is 88.

5. You can add a backup domain as a previous step.

6. Click Apply.

Network user authorized by SMB

1. Enter the domain that is used for SMB login.

2. Select IP Address or Host Name.

3. Enter the IP address in dotted decimal notation or as a host name.

4. Enter the server port number, from 1 to 65535.

The default port number is 139.

5. You can add a backup domain as a previous step.

6. Click Apply.

User can add up to 6 alternate domains.

Network authorized user by LDAP

1. Enter your printer’s IP address as the URL in a browser and click Go

to access the web site of your printer.

2. Click Machine Settings and LDAP Server Setup.

3. Select IP Address or Host Name.

4. Enter the IP address in dotted decimal notation or as a host name.

5. Enter the server port number, from 1 to 65535.

The default port number is 389.

6. Enter Search Root Directory, the top search level of the LDAP
directory tree.

7. Select Authentication method. Two options for LDAP server login.
Anonymous:This is used to bind with null password and login ID

(Password and login ID are grayed out in Embedded Web Service).
Simple: This is used to bind with the login ID and password in
Embedded Web Service.

8. Check the box next to Append Root to Base DN.

9. Select Match User’s Login ID to the following LDAP attribute

(options are CN, UID, or UserPrincipalName).

Scanning | 37

10. Enter your login name, password, maximum number of search
results and search timeout.

LDAP Referral: LDAP client will search referral server if the
LDAP server has no data to reply to query and if the LDAP server
has a referral server.

11. Select Serach Name Order that you desire.

12. Check the box next to "From:" Field Security Options.

This option is only provided if you have selected the Network
authentication option in the user authentication setting. You may
check this option if you want to search for information in a default
email address group.

13. Click Apply.

Setting up an e-mail account

To scan and send an image as an email attachment, you need to set up
network parameters using Embedded Web Service.

1. Enter your printer’s IP address as the URL in a browser and click Go
to access the web site of your printer.

2. Click Machine Settings and E-mail Setup.

3. Select IP Address or Host Name.

4. Enter the IP address in dotted decimal notation or as a host name.

5. Enter the server port number, from 1 to 65535.

The default port number is 25.

6. Check the box next to SMTP Requires Authentication to require
authentication.

7. Enter the SMTP server login name and password.

8. Click Apply.

If the authentication method of SMTP server is
POP3beforeSMTP, check the box next to SMTP Requires POP3

Before SMTP Authentication.
a. Enter the IP address in dotted decimal notation or as a host

name.

b. Enter the server port number, from 1 to 65535. The default

port number is 25.

Setting up an FTP server

To use an FTP server, you need to set up parameters to access the FTP
servers using Embedded Web Service.

1. Enter your printer’s IP address as the URL in a browser and click Go
to access the web site of your printer.

2. Click Machine Settings and FTP Setup.

3. Click Server List.

4. Click Add.

5. Select the index number, from 1 to 20.

6. Enter a name in Alias for the Setup for the corresponding Server

List entry. This name will be displayed on your printer.

7. Select IP Address or Host Name.

8. Enter the server address in dotted decimal notation or a host name.

9. Enter the server port number, from 1 to 65535.

The default port number is 21.

10. Check the box next to Anonymous if you want the FTP server to
permit access to unauthorized persons. It is unchecked by default.

11. Enter the login name and password.

12. Enter the Scan File Folder under FTP directory for saving the

scanned image.

13. Click Apply.

Setting up an SMB server

To use an SMB server, you need to set up parameters for access to
SMB servers using Embedded Web Service.

1. Enter your printer’s IP address as the URL in a browser and click Go
to access the web site of your printer.

2. Click Machine Settings and SMB Setup.

3. Click Server List.

4. Click Add.

5. Select the index number, from 1 to 20.

6. Enter a name in Alias for the Setup for the corresponding Server

List entry. This name will be displayed on your printer.

7. Select IP Address or Host Name.

8. Enter the server address in dotted decimal notation or a host name.

9. Enter the server port number, from 1 to 65535.

The default port number is 139.

10. Enter the Share name of the server.

11. Check the box next to Anonymous if you want to permit

unauthorized persons to access the SMB server. This box is
unchecked by default.

12. Enter the login name and password.

13. Enter the domain name of the SMB server.

14. Enter the Scan File Folder under shared folder for storing the

scanned image.

15. Click Apply.

Scanning to Email

You can scan and send an image as an email attachment. You first need to
set up your email account in Embedded Web Service. See "Setting up an e­mail account" on page 38.

Before scanning, you can set the scan options for your scan job. See "Changing
the settings for each scan job" on page 39.

1. Ensure that your printer is connected to a network.

2. Load originals face up into the DADF, or place a single original face

down on the scanner glass.
For details about loading an original, see "Loading originals" on

page 23.

3. Press Scan/Email.

4. Press the left/right arrow until Scan to Email appears on the bottom line
of the display and press OK.

5. Enter the recipient’s email address and press OK.

If you have set up Address Book, you can use a speed button or a speed email
or group email number to retrieve an address from memory. See "Setting up
address book" on page 39.

6. To enter additional addresses, press OK when Yes appears and repeat
step 5.

To continue to the next step, press the left/right arrow to select No and
press OK.

7. If the display asks if you want to send the email to your account, press
the left/right arrow to select Yes or No and press OK.

This prompt does not appear if you have activated the Send To
Self option in the email account setup.

8. Enter an email subject and press OK.

9. Press the left/right arrow until the file format you want appears and press
OK or Start.

The printer begins scanning and then sends the email.

10. If the printer asks if you want to log off your account, press the left/right
arrow to select Yes or No and press OK.

11. Press Stop/Clear () to return to Ready mode.

38 | Scanning

Scanning to an FTP server

You can scan an image and then upload it to an FTP server. You need to
set up parameters for access to FTP servers from Embedded Web Service.
See "Setting up an FTP server" on page 38.

Before scanning, you can set the scan options for your scan job. See "Changing
the settings for each scan job" on page 39.

1. Ensure that your printer is connected to a network.

2. Load originals face up into the DADF or place a single original on the

scanner glass.
For details about loading an original, see "Loading originals" on
page 23.

3. Press Scan/Email.

4. Press the left/right arrow until Scan to FTP appears on the bottom line
of the display and press OK.

5. Enter the user ID and press OK.

6. Enter the password and press OK.

7. Press the left/right arrow until the FTP server you want appears and
press OK or Start.

8. Press the left/right arrow until the file type you want appears and press
OK or Start.

The printer begins scanning and then sends the file to the specified
server.

Scanning to an SMB server

You can scan an image and then send it to an SMB server. You need to set
up parameters for access to SMB servers from Embedded Web Service.
See "Setting up an SMB server" on page 38.

Before scanning, you can set the scan options for your scan job. See
"Changing the settings for each scan job" on page 39.

1. Ensure that your printer is connected to a network.

2. Load originals face up into the DADF or place a single original on the

scanner glass.
For details about loading an original, see "Loading originals" on

page 23.

3. Press Scan/Email.

4. Press the left/right arrow until Scan to SMB appears on the bottom line
of the display and press OK.

5. Enter the user ID and press OK.

6. Enter the password and press OK.

7. Press the left/right arrow until the SMB server you want appears and
press OK or Start.

8. Press the left/right arrow until the file format you want appears and press
OK or Start.

The printer begins scanning and then sends the file to the specified
server.

1. Press Scan/Email.

2. Press Menu () until Scan Feature appears on the bottom line of the
display and press OK.

3. Press the left/right arrow until the scan type you want appears and press
OK.

4. Press the left/right arrow until the scan setting option you want appears
and press OK.

5. Press the left/right arrow until the desired status appears and press OK.

6. Repeat steps 4 and 5 to set other setting options.

7.

When you have finished, press

Stop/Clear ()

to return to Ready mode.

CHANGING THE DEFAULT SCAN SETTINGS

To avoid having to customize the scan settings for each job, you can set up
default scan settings for each scan type.

1. Press Scan/Email.

2. Press Menu () until Scan Setup appears on the bottom line of the
display and press OK.

3. Press OK when Change Default appears.

4.

Press the left/right arrow until the scan type you want appears and press OK.

5. Press the left/right arrow until the scan setting option you want appears
and press OK.

6. Press the left/right arrow until the desired status appears and press OK.

7. Repeat steps 5 and 6 to change other settings.

8. To change the default settings for other scan types, press Back ( )

and repeat from step 4.

9. Press Stop/Clear () to return to Ready mode.

PRINTING SCAN CONFIRMATION REPORT AUTOMATICALLY

You can set your printer to print a confirmation report showing whether a
transmission was successful, how many pages were sent, and more. The
report shows the job of scanning and sending it via SMB and FTP.

1. Press Scan/Email.

2. Press Menu () until Scan Setup appears on the bottom line of the
display and press OK.

3. Press OK when Send Report appears.

4. Press the left/right arrow until the scan setting option you want appears
and press OK.

• On-Error:

•On:The report is printed whether a job successfully completed or

failed.

• Off: No report is printed after completing a job.

5. Press Stop/Clear () to return to Ready mode.

Only in case of error occurrence, the printer prints the report.

CHANGING THE SETTINGS FOR EACH SCAN JOB

Your printer provides you with the following setting options to allow you to
customize your scan jobs.

• Scan Size: Sets the image size.

• Original Type: Sets the original document’s type.

• Resolution: Sets the image resolution.

• Scan Color: Sets the color mode.

• Scan Format: Sets the file format in which the image is to be saved. If

you select TIFF or PDF, you can select to scan multiple pages.
Depending on the selected scan type, this option may not appear.

To customize the settings before starting a scan job:

SETTING UP ADDRESS BOOK

You can set up
Embedded Web Service and then easily and quickly enter email addresses by
entering the location numbers assigned to them in

Registering speed email numbers

1. Enter your printer’s IP address as the URL in a browser and click Go to

access the web site of your printer.

2. Click Machine Settings and E-mail Setup.

3. Click Individual Address Book and Add.

Address Book

with the email addresses you use frequently via

Address Book

.

Scanning | 39

4. Select a location number and enter the user name and e-mail address
you want.

5. Click Apply.

You can also click Import and obtain your address book from your
computer.

Configuring group email numbers

Enter your printer’s IP address as the URL in a browser and click Go to
access the web site of your printer.

1. Click Machine Settings and E-mail Setup.

2. Click Group Address Book and Add.

3. Select a group number and enter the group name you want.

4. Select speed email numbers that will be included in the group.

5. Click Apply.

You can also search through memory for an entry by pressing Address
Book. See "Searching address book for an entry" on page 40.

Group email numbers

To use a group email entry, you need to search for and select it from
memory.

When you are prompted to enter a destination address while sending an

email, press Address Book . See "Searching address book for an
entry" on page 40.

Global email addresses

To use a global email addresses in the LDAP server, you need to search
for and select it from memory.

When you are prompted to enter a destination address while sending an

email, press Address Book . See "Setting up address book" on
page 39.

Retrieving global email addresses from the LDAP server

You can use not only local addresses stored in your printer's memory but
also ones in the LDAP server. To use the global addresses, configure the
LDAP server first via Embedded Web Service as following:

1. Enter your printer’s IP address as the URL in a browser and click Go to
access the web site of your printer.

2. Click Machine Settings, LDAP Server Setup.

3. Select IP Address or Host Name.

4. Enter the IP address in dotted decimal notation or as a host name.

5. Enter the server port number, from 1 to 65535.

The default port number is 389.

6. Enter Search Root Directory. The top search level of the LDAP
directory tree.

7. Select Authentication method. Method of LDAP server login.
Anonymous: This is used to bind with NULL password and login ID

(Password and login ID are grayed in Embedded Web Service).
Simple: This is used to bind with the login ID and password in
Embedded Web Service.

8. Put a check mark of Append Root to Base DN for adding Base DN to
login name.

9. Enter your login name, password, maximum number of search results
and search timeout.

LDAP Referral: LDAP client will search referral server in case
LDAP server has no data to reply of query and LDAP server has
any referral server.

10. Select Serach Name Order that you want.

11. Put a check mark of "From:" Field Security Options.

12. Click Add.

Searching address book for an entry

There are two ways to search for an address in memory. You can either
scan from A to Z sequentially or search by entering the first letters of the
name associated with the address.

Searching sequentially through memory

1. If necessary, press Scan/Email.

2. Press Address Book until Search & Send appears on the
bottom line of the display and press OK.

3. Press the left/right arrow until the number category you want
appears and press OK.

4. Press OK when All appears.

5. Press the left/right arrow until the name and address you want

appears. You can search upwards or downwards through the entire
memory in alphabetical order.

Searching with a particular first letter

1. If necessary, press Scan/Email.

2. Press Address Book until Search & Send appears on the
bottom line of the display and press OK.

3. Press the left/right arrow until the number category you want
appears and press OK.

4. Press the left/right arrow until ID appears and press OK.

5. Enter the first few letters of the name you want and press OK.

6. Press the left/right arrow until the name you want appears and press
OK.

Printing address book

You can check your Address Book settings by printing a list.

Using address book entries

To retrieve an email address, use the following ways:

Speed email numbers

When you are prompted to enter a destination address while sending an
email, enter the speed email number at which you stored the address
you want.

• For a one-digit speed email location, press and hold the
corresponding digit button from the number keypad.

• For a two- or three-digit speed email location, press the first digit
button(s) and then hold down the last digit button.

40 | Scanning

1. Press Address Book until Print appears on the bottom line of the

display.

2. Press OK.
A list showing your speed button settings, and the speed/group email

entries print out.

SCAN ON BOTH SIDES OF PAPER

By using the Duplex () button on your printer, you can set the printer to

Y

X

scan on both sides of paper.

1. Press Duplex ().

Y

X

2. Press the left/right arrow until the binding option you want appears.

• Off: Scans in Normal mode.

•2 Side:Scans both sides of the original.

• 2 ->1Side ROT2:

Scans both sides of the original and prints each one on
a separate sheet, but the information on the back side of the printout is
rotated 180°.

3. Press OK to save your selection.

If the mode is enabled, the Duplex () button is backlit.

Y

X

Scanning | 41

basic printing

This chapter explains common printing tasks.

This chapter includes:

• Printing a document • Canceling a print job

PRINTING A DOCUMENT

Your printer allows you to print from various Windows, Macintosh, or Linux
applications. The exact steps for printing a document may vary depending
on the application you use.
For details about printing, see the Software section.

CANCELING A PRINT JOB

If the print job is waiting in a print queue or print spooler, such as the printer
group in Windows, delete the job as follows:

1. Click the Windows Start menu.

2. For Windows 2000, select Settings and then Printers.

For Windows XP/2003, select Printers and Faxes.
For Windows Vista/2008, select Control Panel → Hardware and
Sound

→

Printers.

3. Double-click the Dell 2145cn Color Laser MFP icon.

4. From the Document menu, select Cancel.

You can also access this window by simply double-clicking the printer
icon at the bottom right corner of the Windows desktop.

You can also cancel the current job by pressing Stop/Clear () on the
control panel.

42 | Basic printing

faxing

This chapter gives you information about using your printer as a fax printer.

This chapter includes:

• Sending a fax

• Receiving a fax

It is recommended that you use traditional analog phone services
(PSTN: public switched telephone network) when connecting
telephone lines to use Fax. If you use other Internet services (DSL,
ISDN, VolP), you can improve the connection quality by using the
Micro-filter. The Micro-filter eliminates unnecessary noise signals and
improves connection quality or Internet quality. Since the DSL Micro­filter is not provided with the printer, contact your Internet Service
provider for use on DSL Micro-filter.

1 Line port
2 Micro filter
3 DSL modem / Telephone line

SENDING A FAX

Setting the fax header

In some countries, you are required by law to indicate your fax number on
any fax you send. The printer ID, containing your telephone number and
name or company name, will be printed at the top of each page sent from
your printer.

1. Press Menu () until System Setup appears on the bottom line of the
display and press OK.

2. Press OK when Machine Setup appears.

3. Press OK when Machine ID appears.

4. Enter your name or the company name using the number keypad. You

can enter alphanumeric characters using the number keypad, and
include special symbols by pressing the 0 button. For details on how to
enter alphanumeric characters. See "Entering characters using the
number keypad" on page 21.

5. Press OK to save the ID.

6. Press the left/right arrow until Machine Fax No appears and press OK.

7. Enter your fax number using the number keypad and press OK.

8. Press Stop/Clear () to return to Ready mode.

Adjusting the document settings

Before starting a fax, change the following settings according to your
original’s status to get the best quality.

Resolution

The default document settings produce good results when using typical
text-based originals. However, if you send originals that are of poor
quality, or contain photographs, you can adjust the resolution to produce
a higher quality Fax.

• Other ways to fax

• Fax setup

1. Press Resolution.

2. Press Resolution or the left/right arrow until the option you want

3. Press OK to save your selection.

Recommended resolution settings for different original document types
are described in the table below:

Standard Originals with normal sized characters.

Fine Originals containing small characters or thin

Super Fine Originals containing extremely fine detail. Super

Photo Fax Originals containing shades of gray or

The resolution setting is applied to the current fax job. To change the
default setting. See "Changing the default document settings" on
page 49.

Darkness

You can select the default contrast mode to fax your originals lighter or
darker.

1. Press Fax.

2. Press Menu (), and then OK when Fax Feature appears on the

3. Press OK when Darkness appears.

4. Press the left/right arrow until the option you want appears and press

5. Press Stop/Clear () to return to Ready mode.

appears.

MODE RECOMMENDED FOR:

lines or originals printed using a dot-matrix
printer.

Fine mode is enabled only if the printer with
which you are communicating also supports the
Super Fine resolution.

• For memory transmission, Super Fine
mode is not available. The resolution
setting is automatically changed to
Fine.

• When your printer is set to Super Fine
resolution and the fax printer with which
you are communicating does not
support Super Fine resolution, the
printer transmits using the highest
resolution mode supported by the other
fax

printer.

photographs.

bottom line of the display.

OK.

The darkness setting is applied to the current fax job. To change
the default setting. See "Changing the default document
settings" on page 49.

Faxing | 43

Sending a fax automatically

1. Press

2. Load originals face up into the DADF, or place a single original face

3. Adjust the resolution and the darkness to suit your fax needs.

4. Enter the receiving fax printer’s number.

5. Press Color Start () or Black Start () .

6. If an original is placed on the scanner glass, select Yes to add another

7. When you have finished, select No at the Another Page? prompt.

Fax

.

down on the scanner glass.
For details about loading an original. See "Loading originals" on
page 23.
Ready to Fax appears on the top line of the display.

You can use speed buttons, speed dial numbers, or group dial numbers.
For details about storing and searching for a number. See "Setting up
address book" on page 49.

page. Load another original and press OK.

After the number is dialed, the printer begins sending the fax when the
receiving fax printer answers.

When you want to cancel a fax job, press Stop/Clear () at any time
while sending.

Sending a fax manually

1. Press

2. Load originals face up into the DADF, or place a single original face

3. Adjust the resolution and the darkness to suit your fax needs. See

4. Press On Hook Dial (). You hear a dial tone.

5. Enter the receiving fax printer’s number.

6. Press Color Start () or Black Start () when you hear a high-

Fax

.

down on the scanner glass.
For details about loading an original. See "Loading originals" on
page 23..

"Adjusting the document settings" on page 43.

You can use speed buttons, speed dial numbers, or group dial numbers.
For details about storing and searching for a number. See "Setting up
address book" on page 49..

pitched fax signal from the remote fax printer.

When you want to cancel a fax job, press Stop/Clear () at any time
while sending.

Confirming a transmission

When the last page of your original has been sent successfully, the printer
beeps and returns to Ready mode.

When something goes wrong while sending your fax, an error message
appears on the display. For a list of error messages and their meanings.
See "Understanding display messages" on page 70. If you receive an error

message, press Stop/Clear () to clear the message and try to send the
fax again.

You can set your printer to print a confirmation report automatically each
time sending a fax is completed. For further details, see "Send Report" on
page 48.

Automatic redialing

When the number you have dialed is busy or there is no answer when you
send a fax, the printer automatically redials the number every three minutes,
up to seven times according to the factory default settings.

When the display shows Retry Redial?, press OK to redial the number
without waiting. To cancel the automatic redialing, press Stop/Clear ().

To change the time interval between redials and the number of redial
attempts. See "Receiving options" on page 48.

Redialing the last number

To redial the number you called last:

1. Press Redial/Pause.

2. When an original is loaded in the DADF, the printer automatically begins

to send.
If an original is placed on the scanner glass, select Yes to add another
page. Load another original and press
select No at the

Another Page?

prompt.

OK

. When you have finished,

Sending faxes on both sides of paper

You can set the printer to send faxes on both sides of paper.

Fax

1. Press

2. Press Duplex ().

3. Press the left/right arrow until the binding option you want appears.

• Off: Send faxes in Normal mode.

•2 Side: Send faxes on both sides of the original.

• 2 ->1Side ROT2: Send faxes on both sides of the original and prints

4. Press OK to save your selection.

If the mode is enabled, the Duplex () button is backlit.

.

Y

X

each one on a separate sheet, but the information on the back side
of the printout is rotated 180°.

Y

X

RECEIVING A FAX

Selecting the paper tray

After loading the print media for fax output, you have to select the paper tray
you will use for the fax reception.

1. Press Menu () until System Setup appears on the bottom line of the

OK

display and press

2. Press the left/right arrow until Paper Setup appears and press

3. Press the left/right arrow until Paper Source appears and press

4. Press the left/right arrow until Fax Tray appears and press

5. Press the left/right arrow until the paper tray you want appears and

press OK.

6. Press Stop/Clear () to return to Ready mode.

Changing receiving modes

1. Press Fax.

2. Press Menu () until Fax Setup appears on the bottom line of the

display and press OK.

3. Press the left/right arrow until Receiving appears and press

4. Press

5. Press the left/right arrow until the fax reception mode you want appears.

OK

when Receive Mode appears.

•In Fax mode, the printer answers an incoming fax call and

.

OK

.

OK

.

OK

.

OK

.

44 | Faxing

immediately goes into the fax reception mode.

•In Tel mode, you can receive a fax by pressing On Hook Dial ()
and then Color Start () or Black Start () . You can also pick up

the handset of the extension phone and then press the remote
receive code. See "Receiving manually using an extension
telephone" on page 45.

•In Ans/Fax mode, an answering printer attached to your printer
answers an incoming call, and the caller can leave a message on the
answering printer. If the fax printer senses a fax tone on the line, the
printer automatically switches to Fax mode to receive the fax. See
"Receiving automatically in Ans/Fax mode" on page 45.

•In DRPD mode, you can receive a call using the Distinctive Ring
Pattern Detection (DRPD) feature. Distinctive Ring is a telephone
company service which enables an user to use a single telephone
line to answer several different telephone numbers. For further
details. See "Receiving faxes using DRPD mode" on page 45.

6. Press

7. Press Stop/Clear ( ) to return to Ready mode.

OK

to save your selection.

• When the memory is full, the printer can no longer receive any
incoming fax. Secure free memory to resume by removing data
stored in the memory.

• To use the Ans/Fax mode, attach an answering printer to
socket on the back of your printer.

• If you do not want other people to view your received documents,
you can use secure receiving mode. In this mode, all of the
received faxes are stored in memory. See "Receiving in secure
receiving mode" on page 46.

the EXT

Receiving automatically in Fax mode

Your printer is preset to Fax mode at the factory. When you receive a fax,
the printer answers the call on a specified number of rings and automatically
receives the fax.

To change the number of rings. See "Ring To Answer" on page 48.

Receiving manually in Tel mode

You can receive a fax call by pressing On Hook Dial () and then pressing
Black Start () or Color Start () when you hear a fax tone from the

remote printer.
The printer begins receiving a fax and returns to Ready mode when the

reception is completed.

Receiving manually using an extension telephone

This features works best when you are using an extension telephone
connected to the EXT socket on the back of your printer. You can receive a
fax from someone you are talking to on the extension telephone without
going to the fax printer.

When you receive a call on the extension phone and hear fax tones, press
the keys *9* on the extension phone. The printer receives the fax.

Press the buttons slowly in sequence. If you still hear the fax tone from the
remote printer, try pressing *9* once again.

*9* is the remote receive code preset at the factory. The first and the last
asterisks are fixed, but you can change the middle number to whatever you
wish. For details about changing the code.

page 49.

See "Rcv Start Code" on

Receiving automatically in Ans/Fax mode

To use this mode, you must attach an answering printer to the EXT socket
on the back of your printer.

If the caller leaves a message, the answering printer stores the message as
it would normally. If your printer detects a fax tone on the line, it
automatically starts to receive the fax.

• If you have set your printer to Ans/Fax mode and your answering
printer is switched off, or no answering printer
socket, your printer automatically goes
predefined number of rings.

• If your answering printer has a user-selectable ring counter, set the
printer to answer incoming calls within 1 ring.

• If you are in Tel mode (manual reception) when the answering
printer is connected to your printer, you must switch off the
answering printer, or the outgoing message from the answering
printer will interrupt your phone conversation.

is connected to EXT

into Fax mode after a

Receiving faxes using DRPD mode

This setting may not be available depending on your country. Distinctive
Ring is a telephone company service which enables an user to use a single
telephone line to answer several different telephone numbers. The
particular number someone uses to call you is identified by different ringing
patterns, which consist of various combinations of long and short ringing
sounds. This feature is often used by answering services who answer
telephones for many different clients and need to know which number
someone is calling in on to properly answer the phone.

Using the Distinctive Ring Pattern Detection (DRPD) feature, your fax
printer can learn the ring pattern you designate to be answered by the fax
printer. Unless you change it, this ringing pattern will continue to be
recognized and answered as a fax call, and all other ringing patterns will be
forwarded to the extension telephone or answering printer plugged into the
EXT socket. You can easily suspend or change DRPD at any time.

Before using the DRPD option, Distinctive Ring service must be installed on
your telephone line by the telephone company. To set up DRPD, you will
need another telephone line at your location, or someone available to dial
your fax number from outside.

To set up the DRPD mode:

1. Press Fax.

2. Press Menu () until Fax Setup appears on the bottom line of the

OK

display and press

3. Press the left/right arrow until Receiving appears and press

4. Press the left/right arrow until DRPD Mode appears and press
Waiting Ring appears on the display.

5. Call your fax number from another telephone. It is not necessary to

place the call from a fax printer.

6. When your printer begins to ring, do not answer the call. The printer
requires several rings to learn the pattern.
When the printer completes learning, the display shows Completed
DRPD Setup. If the DRPD setup fails, Error DRPD Ring appears.
Press

OK

when DRPD Mode appears and start over from step 4.

7. Press Stop/Clear ( ) to return to Ready mode.

.

OK

.

OK

.

Faxing | 45

• DRPD must be set up again if you re-assign your fax number, or
connect the printer to another telephone line.

• After DRPD has been set up, call your fax number again to verify
that the printer answers with a fax tone. Then have a call placed to
a different number assigned to that same line to
forwarded to the extension telephone or answering printer plugged
into the EXT socket.

be sure the call is

Receiving in secure receiving mode

You may need to prevent your received faxes from being accessed by
unauthorized people. You can turn on secure receiving mode to restrict
printing of received faxes when the printer is unattended. In secure
receiving mode, all incoming faxes go into memory. When the mode is
deactivated, any stored faxes are printed.

Activating secure receiving mode

1. Press Fax.

2. Press Menu () and then press

bottom line of the display.

3. Press the left/right arrow until Secure Receive appears and press OK.

4. Press the left/right arrow until On appears and press

5. Enter a four-digit password you want to use and press

You can activate secure receiving mode without setting a
password, but cannot protect your faxes.

6. Re-enter the password to confirm it and press

7. Press Stop/Clear ( ) to return to Ready mode.

When a fax is received in secure receiving mode, your printer stores it in
memory and shows Secure Receive to let you know that there is a fax
received.

OK

when Fax Feature appears on the

OK

.

OK

.

OK

.

Printing received faxes

1. Access the Secure Receive menu by following steps 1 through 3 in

“Activating secure receiving mode.”

2. Press the left/right arrow until Print appears and press

3. Enter the four-digit password and press

The printer prints all of the faxes stored in memory.

OK

.

OK

.

Deactivating secure receiving mode

1. Access the Secure Receive menu by following steps 1 through 3 in

“Activating secure receiving mode.”

2. Press the left/right arrow until Off appears and press

3. Enter the four-digit password and press

The mode is deactivated and the printer prints all faxes stored in
memory.

4. Press Stop/Clear ( ) to return to Ready mode.

OK

.

OK

.

Receiving faxes in memory

Since your printer is a multi-tasking device, it can receive faxes while you
are making copies or printing. If you receive a fax while you are copying or
printing, your printer stores incoming faxes in its memory. Then, as soon as
you finish copying or printing, the printer automatically prints the fax.

Also, your printer receives faxes and stores them in its memory when there
is no paper in the tray or no toner in the installed toner cartridge.

OTHER WAYS TO FAX

Sending a fax to multiple destinations

You can use the Multiple Send feature, which allows you to send a fax to
multiple locations. Originals are automatically stored in memory and sent to
a remote station. After transmission, the originals are automatically erased
from memory. You cannot send a color fax using this feature.

1. Press Fax.

2. Load originals face up into the DADF, or place a single original face

down on the scanner glass.
For details about loading an original, see "Loading originals" on
page 23.

3. Adjust the document resolution and darkness to suit your fax needs. See
"Adjusting the document settings" on page 43.

4. Press Menu () until Fax Feature appears on the bottom line of the
display and press

5. Press the left/right arrow until Multi Send appears and press

6. Enter the number of the first receiving fax printer and press

You can use speed buttons, speed dial numbers. You can enter Group
Dial Number using
address book" on page 49.

7. Enter the second fax number and press OK.
The display asks you to enter another fax number to send the document.

8. To enter more fax numbers, press OK when Yes appears and repeat
steps 6 and 7. You can add up to 10 destinations.

Once you entered a group dial number, you cannot enter another
group dial numbers anymore.

9. When you have finished entering fax numbers, press the left/right arrow
to select No at the Another No.? prompt and press OK.

The original is scanned into memory before transmission. The display
shows memory capacity and the number of pages being stored in
memory.

10. If an original is placed on the scanner glass, select Yes to add another
pages. Load another original and press OK.

When you have finished, select No at the Another Page? prompt.
The printer begins sending the fax to the numbers you entered in the
order in which you entered them.

Sending a delayed fax

You can set your printer to send a fax at a later time when you will not be
present. You cannot send a color fax using this feature.

1. Press

2. Load originals face up into the DADF, or place a single original face

3. Adjust the document resolution and darkness to suit your fax needs. See

4. Press Menu () until Fax Feature appears on the bottom line of the

5. Press the left/right arrow until Delay Send appears and press

6. Enter the number of the receiving printer using the number keypad.

Fax

.

down on the scanner glass.
For details about loading an original, see "Loading originals" on

page 23.

"Adjusting the document settings" on page 43.

display and press OK.

You can use speed buttons, speed dial numbers. You can enter Group
Dial Number using
address book" on page 49.

OK

.

Address Book

Address Book

OK

.

OK

.

Button. For details, see "Setting up

OK

.

Button.For details. See "Setting up

46 | Faxing

7. Press OK to confirm the number. The display asks you to enter another

fax number to which to send the document.

8. To enter more fax numbers, press OK when Yes appears and repeat
steps 6 and 7. You can add up to 10 destinations.

Once you entered a group dial number, you cannot enter another
group dial numbers anymore.

9. When you have finished entering fax numbers, press
to select No at the Another No.? prompt and press OK.

10. Enter the job name you want and press OK.
For details on how to enter alphanumeric characters. See "Entering
characters using the number keypad" on page 21.

If you do not want to assign a name, skip this step.

11. Enter the time using the number keypad and press OK, or Black Start.

If you set a time earlier than the current time, the fax will be sent at
that time on the following day.

The original is scanned into memory before transmission. The display
shows memory capacity and the number of pages being stored in
memory.

12. If an original is placed on the scanner glass, select Yes to add another
page. Load another original and press OK.
When you have finished, select No at the Another Page? prompt.
The printer returns to Ready mode. The display reminds you that you
are in Ready mode and that a delayed fax is set.

the left/right arrow

Adding pages to a delayed fax

You can add pages to the delayed transmissions previously reserved in
your printer’s memory.

1. Load the originals to be added and adjust document settings.

2. Press Menu () until Fax Feature appears on the bottom line of the

display and press OK.

3. Press OK when Add Page appears.

4. Press the left/right arrow until the fax job you want appears and

press OK.
The printer scans the original into memory and shows the total
number of pages and the number of the added pages.

Canceling a delayed fax

1. Press Menu () until Fax Feature appears on the bottom line of the

display and press OK.

2. Press the left/right arrow until Cancel Job appears and press OK.

3. Press the left/right arrow until the fax job you want appears and

press OK.

4. Press OK when Yes appears.

The selected fax is deleted from memory.

Sending a priority fax

Using the Priority Fax feature, a high priority fax can be sent ahead of
reserved operations. The original is scanned into memory and immediately
transmitted when the current operation is finished. In addition, priority
transmission will interrupt a Multiple Send operation between stations (i.e.,
when the transmission to station A ends, before transmission to station B
begins) or between redial attempts.

1. Press Fax.

2. Load originals face up into the DADF, or place a single original face

down on the scanner glass.
For details about loading an original, see "Loading originals" on

page 23.

3. Adjust the document resolution and darkness to suit your fax needs.
See "Adjusting the document settings" on page 43.

4. Press Menu () until Fax Feature appears on the bottom line of the
display and press OK.

5. Press the left/right arrow until Priority Send appears and press OK.

6. Enter the number of the receiving printer.

You can use speed buttons, speed dial numbers, or group dial numbers.
For details, see "Setting up address book" on page 49..

7. Press OK to confirm the number.

8. Enter the job name you want and press OK.

The original is scanned into memory before transmission. The display
shows memory capacity and the number of pages being stored in
memory.

9. If an original is placed on the scanner glass, select Yes to add another
page. Load another original and press OK.

When you have finished, select No at the Another Page? prompt.
The printer shows the number being dialed and begins sending the fax.

Forwarding faxes

You can forward your incoming and outgoing faxes to another fax printer or
email address.

Forwarding sent faxes to another fax printer

You can set the printer to send copies of all outgoing faxes to a specified
destination, in addition to the fax numbers you entered.

1. Press Fax.

2. Press Menu () until Fax Feature appears on the bottom line of the

display and press OK.

3. Press the left/right arrow until Forward appears and press OK.

4. Press OK when Fax appears.

5. Press the left/right arrow until Send Forward appears and press OK.

6. Press the left/right arrow to select On and press OK.

7. Enter the number of the fax printer to which faxes are to be sent and

press OK.

8. Press Stop/Clear ( ) to return to Ready mode.

Subsequent sent faxes will be forwarded to the specified fax printer.

Forwarding sent faxes to email address

You can set the printer to send copies of all outgoing faxes to a specified
destination, in addition to the email address you entered.

1. Press Fax.

2. Press Menu () until Fax Feature appears on the bottom line of the

display and press OK.

3. Press the left/right arrow until Forward appears and press OK.

4. Press the left/right arrow until E-mail appears and press OK.

5. Press the left/right arrow until Send Forward appears and press OK.

6. Press the left/right arrow to select On and press OK.

7. Enter your email address and press OK.

8. Enter the email address to which faxes are to be sent and press OK.

9. Press Stop/Clear ( ) to return to Ready mode.

Subsequent sent faxes will be forwarded to the specified email
address.

Forwarding received faxes to another fax printer

You can set your printer to forward incoming faxes to another fax
number during a specified time period. When a fax arrives at your
printer, it is stored in memory. Then, the printer dials the fax number that
you have specified and sends the fax.

Faxing | 47

1. Press Fax.

2. Press Menu () until Fax Feature appears on the bottom line of the
display and press OK.

3. Press the left/right arrow until Forward appears and press OK.

4. Press OK when Fax appears.

5. Press the left/right arrow until Rcv. Forward appears and press OK.

6. Press the left/right arrow until Forward appears and press OK.

To set the printer to print out a fax when fax forwarding has been
completed, select Forward&Print.

7. Enter the number of the fax printer to which faxes are to be sent and
press OK.

8. Enter the starting time and press OK.

9. Enter the ending time and press OK.

10. Press Stop/Clear ( ) to return to Ready mode.

Subsequent received faxes will be forwarded to the specified fax
printer.

Forwarding received faxes to email address

You can set your printer to forward incoming faxes to the email address
you entered.

1. Press Fax.

2. Press Menu () until Fax Feature appears on the bottom line of the
display and press OK.

3. Press the left/right arrow until Forward appears and press OK.

4. Press the left/right arrow until E-mail appears and press OK.

5. Press the left/right arrow until Rcv. Forward appears and press OK.

6. Press the left/right arrow until Forward appears and press OK.

To set the printer to print out a fax when fax forwarding has been
completed, select Forward&Print.

7. Enter your email address and press OK.

8. Enter the email address to which faxes are to be sent and press OK.

9. Press Stop/Clear ( ) to return to Ready mode.

Subsequent sent faxes will be forwarded to the specified email
address.

FAX SETUP

Changing the fax setup options

Your printer provides you with various user-selectable options for setting up
the fax system. You can change the default settings for your preferences
and needs.

To change the fax setup options:

1. Press Fax.

2. Press Menu () until Fax Setup appears on the bottom line of the
display and press OK.

3. Press the left/right arrow to select Sending or Receiving and press OK.

4. Press the left/right arrow until the menu item you want appears and
press OK.

5. Press the left/right arrow until the desired status appears or enter the
value for the option you have selected, and press OK.

6. If necessary, repeat steps 4 through 5.

7. Press Stop/Clear ( ) to return to Ready mode.

Sending options

OPTION DESCRIPTION

Redial Times You can specify the number of redial attempts. If

Redial Term Your printer can automatically redial a remote fax

Prefix Dial You can set a prefix of up to five digits. This

ECM Mode This mode helps with poor line quality and makes

Send Report You can set your printer to print a confirmation

Image TCR This function allows users to know what fax

Dial Mode This setting may not be available depending on

you enter 0, the printer will not redial.

printer if it was busy. You can set an interval
between attempts.

number dials before any automatic dial number is
started. It is useful for accessing a PABX
exchange.

sure any faxes you send are sent smoothly to any
other ECM-equipped fax printer. Sending a fax
using ECM may take more time.

report showing whether a transmission was
successful, how many pages were sent, and
more. The available options are On, Off, and On-
Error, which prints only when a transmission is
not successful.

messages have been sent by showing sent
messages in the transmission report.
The first page of the message is turned into an
image file than is printed on the transmission
report so the users can see what messages have
been sent.

However, you can not use this function when
sending fax without saving the data in the
memory.

your country. If you cannot reach this option, your
printer does not support this feature.

You can set the dial mode for your printer to either
tone dialling or pulse dialling. If you have a public
telephone system or a private branch
exchnage(PBX) system, you may need to select
Pulse. Contact your local telephone company if
you are not sure which dial mode to use.
If you select Pulse, some phone system features
might not be available. It can also take longer to
dial a fax or phone number.

Receiving options

OPTION DESCRIPTION

Receive Mode You can select the default fax receiving mode. For

Ring To Answer You can specify the number of times the printer

Stamp RCV
Name

details on receiving faxes in each mode. See
"Changing receiving modes" on page 44.

rings before answering an incoming call.

This option allows the printer to automatically print
the page number, and the date and time of
reception at the bottom of each page of a
received fax.

48 | Faxing

OPTION DESCRIPTION

Rcv Start Code This code allows you to initiate fax reception from

Auto Reduction When receiving a fax containing pages as long as

Discard Size When receiving a fax containing pages as long as

Junk Fax Setup This setting may not be available depending on

DRPD Mode This mode enables a user to use a single

Duplex Print

an extension phone plugged into the EXT socket
on the back of the printer. If you pick up the
extension phone and hear fax tones, enter the
code. It is preset to *9* at the factory.

or longer than the paper loaded in the paper tray,
the printer can reduce the size of the original to fit
the size of the paper loaded in the printer. Turn on
this feature if you want to automatically reduce an
incoming page.

With this feature set to Off, the printer cannot
reduce the original to fit onto one page. The
original will be divided and printed in actual size
on two or more pages.

or longer than the paper in your printer, you can
set the printer to discard a specific length from the
end of the received fax. The printer will print the
received fax on one or more sheets of paper,
minus the data that would have been on the
specified discard segment.
When the received fax contains pages larger than
the paper in your printer, and Auto Reduction
has been turned on, the printer will reduce the fax
to fit on the existing paper, and nothing will be
discarded.

your country. Using this feature, the system will
not accept faxes sent from remote stations whose
numbers are stored in the memory as junk fax
numbers. This feature is useful for blocking any
unwanted faxes.

When you turn on this feature, you can access the
following options to set junk fax numbers.

•Add:Allows you to set up to 10 fax numbers.

• Delete: Allows you to delete the desired junk

fax number.

• Delete All: Allows you to delete all junk fax
numbers.

telephone line to answer several different
telephone numbers. In this menu, you can set the
printer to recognize which ring patterns to answer.
For details about this feature. see "Receiving
faxes using DRPD mode" on page 45.

• Long Edge: Prints pages to be read like a
book.

• Short Edge: Prints pages to be read by
flipping like a note pad.

• Off: Prints received fax on one sides of a
paper.

Changing the default document settings

The fax options, including resolution and darkness, can be set to the most
frequently used modes. When you send a fax, the default settings are used
if they are not changed by using the corresponding button and menu.

1. Press Fax.

2. Press Menu () until Fax Setup appears on the bottom line of the
display and press OK.

3. Press the left/right arrow until Change Default appears and press OK.

4. Press OK when Resolution appears.

5. Press the left/right arrow until the resolution you want appears and press
OK.

6. Press the left/right arrow until Darkness appears and press OK.

7. Press the left/right arrow until the darkness you want appears and press
OK.

8. Press Stop/Clear () to return to Ready mode.

Printing sent fax report automatically

You can set the printer to print a report with detailed information about the
previous 50 communication operations, including time and dates.

1. Press Fax.

2. Press Menu () until Fax Setup appears on the bottom line of the
display and press OK.

3. Press the left/right arrow until Auto Report appears and press OK.

4. Press the left/right arrow until On appears and press OK.

5. Press Stop/Clear ( ) to return to Ready mode.

Setting up address book

You can set up Address Book with the fax numbers you use most
frequently. Your printer provides you with the following features for setting
up Address Book:

• Speed buttons

• Speed/Group dial numbers

Before beginning to store fax numbers, ensure that your printer is in
Fax mode.

Speed buttons

The 15 speed buttons on the control panel lets you store frequently-used
fax numbers. You will be able to enter a fax number with the touch of a
button. By utilizing the Shift button, you can store up to 30 numbers on
the speed buttons.

There are two ways to assign numbers to speed buttons. Examine the
procedures below and use the appropriate way which you prefer:

Registering after pressing a speed button

1. Press Fax.

2. Press one of the speed buttons.

3. Press OK when Yes appears.

4. Enter the name you want and press OK.

For details on how to enter alphanumeric characters. see "Entering
characters using the number keypad" on page 21.

5. Enter the fax number you want to store and press OK.

Registering after entering a number first

1. Press Fax.

2. Enter the fax number you want to store.

3. Press one of the speed buttons.

4. Press OK when Yes appears.

If you press a speed button already assigned, the display asks if
you want to overwrite. Press OK to confirm Yes and continue. To
start over with another speed button, select No.

5. Enter the name you want and press OK.

Faxing | 49

For details on how to enter alphanumeric characters. See "Entering
characters using the number keypad" on page 21.

6. Press OK to confirm the number.

Using speed buttons

When you are prompted to enter a fax number while sending a fax:

• To retrieve a number from speed buttons 1 to 15, press the
corresponding speed button and press OK.

• To retrieve a number from speed buttons 16 to 30, press Shift and
then the corresponding speed button, and press OK.

Speed dial numbers

You can store up to 240 frequently-used fax numbers in speed dial
numbers.

Registering a speed dial number

1. Press Fax.

2. Press Address Book until New & Edit appears on the bottom line of
the display and press OK.

3. Press OK when Speed Dial appears.

4. Enter a speed dial number between 0 and 239 and press OK.

If an entry is already stored in the number you choose, the display
shows the name to allow you to change it. To start over with another
speed dial number, press Back ( ).

5. Enter the name you want and press OK.
For details on how to enter alphanumeric characters. See "Entering
characters using the number keypad" on page 21.

6. Enter the fax number you want and press OK.

7. Press Stop/Clear () to return to Ready mode.

Editing speed dial numbers

1. Press Address Book until New & Edit appears on the bottom line of
the display and press OK.

2. Press OK when Speed Dial appears.

3. Enter the speed dial number you want to edit and press OK.

4. Change the name and press OK.

5. Change the fax number and press OK.

6. Press Stop/Clear () to return to Ready mode.

Using speed dial numbers

When you are prompted to enter a destination number while sending a
fax, enter the speed dial number at which you stored the number you
want.

• For a one-digit (0-9) speed dial number, press and hold the
corresponding digit button on the number keypad.

• For a two- or three-digit speed dial number, press the first digit
button(s) and then hold down the last digit button.

You can also search through memory for an entry by pressing Address

Book. See "Searching Address Book for an entry" on page 50.

Group dial numbers

If you frequently send the same document to several destinations, you
can group these destinations and set them under a group dial number.
You can then use a group dial number to send a document to all of the
destinations within the group. You can set up to 200 (0 through 199)
group dial numbers using the destination’s existing speed dial numbers.

Registering a group dial number

1. Press Fax.

2. Press Address Book until New & Edit appears on the bottom line of
the display and press OK.

3. Press the left/right arrow until Group Dial appears and press OK.

4. Enter a group dial number between 0 and 199 and press OK.

50 | Faxing

5. Enter a speed dial number and press OK.

6. Press OK when speed dial information appears correctly.

7. Press OK when Yes appears.

8. Repeat steps 5 and 6 to include other speed dial numbers into the

group.

9. When you have finished, press the left/right arrow to select No at the
Another No.? prompt and press OK.

10. Press Stop/Clear () to return to Ready mode.

Editing a group dial number

You can delete a specific entry from a group or add a new number to the
selected group.

1. Press Address Book until New & Edit appears on the bottom line of
the display and press OK.

2. Press the left/right arrow until Group Dial appears and press OK.

3. Enter the group dial number you want to edit and press OK.

4. Enter the speed dial number you want to add or delete and press
OK.

If you entered a new speed dial number, Add? appears.
If you enter a speed dial number stored in the group, Delete?
appears.

5. Press OK to add or delete the number.

6. Press OK when Yes appears to add or delete more numbers and

repeat steps 4 and 5.

7. When you have finished, press the left/right arrow to select No at the
Another No.? prompt and press OK.

8. Press Stop/Clear () to return to Ready mode.

Using group dial numbers

To use a group dial entry, you need to search for and select it from
memory.

When you are prompted to enter a fax number while sending a fax,
press Address Book. See below.

Searching Address Book for an entry

There are two ways to search for a number in memory. You can either
scan from A to Z sequentially, or you can search by entering the first
letters of the name associated with the number.

Searching sequentially through the memory

1. If necessary, press Fax.

2. Press Address Book until Search & Dial appears on the bottom line
of the display and press OK.

3. Press the left/right arrow until the number category you want
appears and press OK.

4. Press OK when All appears.

5. Press the left/right arrow until the name and number you want

appears. You can search upwards or downwards through the entire
memory in alphabetical order.

Searching with a particular first letter

1. If necessary, press Fax.

2. Press Address Book until Search & Dial appears on the bottom line
of the display and press OK.

3. Press the left/right arrow until the number category you want

appears and press

4. Press the left/right arrow until ID appears and press OK.

5. Enter the first few letters of the name you want and press OK.

6. Press the left/right arrow until the name you want appears and press
OK.

OK

.

Deleting a Address Book entry

You can delete entries in Address Book one by one.

1. Press Address Book until Delete appears on the bottom line of the
display and press OK.

2. Press the left/right arrow until the number category you want
appears and press OK.

3. Press the left/right arrow until the searching method you want

appears and press OK.
Select

Search All

entries in Address Book.
Select Search ID to search for an entry by the first few letters of the
name.

4. Press the left/right arrow until the name you want appears and press
OK.

Or, enter the first letters and press OK. Press the left/right arrow until
the name you want appears and press OK.

5. Press OK.

6. Press OK when Yes appears to confirm the deletion.

7. Press Stop/Clear () to return to Ready mode.

to search for an entry by scanning through all

Printing Address Book

1. You can check your Address Book settings by printing a list.

1. Press Address Book until Print appears on the bottom line of the

display.

2. Press OK. A list showing your speed button settings, and speed dial
and group dial entries prints out.

Faxing | 51

using USB flash memory

This chapter explains how to use a USB memory device with your printer.

This chapter includes:

• About USB memory

• Plugging in a USB memory device

• Scanning to a USB memory device

• Printing from a USB memory device

• Backing up data

• Managing USB memory

ABOUT USB MEMORY

USB memory devices are available with a variety of memory capacities to
give you more room for storing documents, presentations, downloaded
music and videos, high resolution photographs, or whatever other files you
want to store or move.
You can do the following on your printer using a USB memory device:

• Scan documents and save them on a USB memory device.

• Print data stored on a USB memory device.

• Back up Address Book / Phone Book entries and the system
settings of your printer.

• Restore backup files to the printer’s memory.

• Format the USB memory device.

• Check the available memory space.

PLUGGING IN A USB MEMORY DEVICE

The USB connector on the front of your printer is designed for USB V1.1
and USB V2.0 memory devices. Your printer supports USB memory devices
with FAT16/ FAT32 and sector size of 512 bytes.
Check your USB memory device’s file system from your dealer.
You must use only an authorized USB memory device with an A plug type
connector.

Use only a metal/shielded USB memory device.

Insert a USB memory device into the USB connector on the front of your
printer.

• Do not remove the USB memory device while the printer is in
operation, or writing to or reading from USB memory. The printer
warranty does not cover damage caused by use’s misuse.

• If your USB memory device has certain features, such as security
settings and password settings, your printer may not automatically
detect it. For details about these features, see the device’s User’s
Guide.

SCANNING TO A USB MEMORY DEVICE

You can scan a document and save the scanned image onto a USB
memory device. There are two ways of doing this: you can scan to the
device using the default settings, or you can customize your own scan
settings.

52 | Using USB flash memory

Scanning

1. Insert a USB memory device into the USB connector on your printer.

2. Load originals face up into the DADF, or place a single original face

down on the scanner glass.
For details about loading an original. See "Loading originals" on
page 23.

3. Press Scan/Email.

4. Press OK when Scan to USB appears on the bottom line of the display.

5. Press OK, Color Start () or Black Start () when

Regardless of the button you press, the color mode is decided as
customized. See "Customizing scan to USB" on page 53.
Your printer begins scanning the original, and then asks if you want to
scan another page.

USB appears.

6. Press OK when Yes appears to scan more pages. Load an original and
press Color Start () or Black Start ().

Regardless of the button you press, the color mode is decided as
customized. See “Customizing scan to USB” on page 53.

Otherwise, press the left/right arrow to select No and press OK.

After scanning is complete, you can remove the USB memory device from
the printer.

Customizing scan to USB

You can specify image size, file format, or color mode for each scanning to
USB job.

1. Press Scan/Email.

2. Press Menu () until Scan Feature appears on the bottom line of the
display and press OK.

3. Press OK when USB Memory appears.

4. Press the left/right arrow until the setting option you want appears and

press OK.
You can set the following options:

• Scan Size: Sets the image size.

• Original Type: Sets the original document’s type.

• Resolution: Sets the image resolution.

• Scan Color: Sets the color mode. If you select Mono in this option,

you cannot select JPEG in Scan Format.

• Scan Format: Sets the file format in which the image is to be saved.

When you select TIFF or PDF, you can select to scan multiple
pages. If you select JPEG in this option, you cannot select Mono in

Scan Color.

5. Press the left/right arrow until the desired status appears and press OK.

6. Repeat steps 4 and 5 to set other setting options.

7. When you have finished, press Stop/Clear () to return to Ready

mode.

You can change the default scan settings. For details. See "Changing the
default scan settings" on page 39.

PRINTING FROM A USB MEMORY DEVICE

You can directly print files stored on a USB memory device. You can print
TIFF, BMP, JPEG, PDF, and PRN files.
Direct Print option supported file types:

• PRN: Dell PCL 6 compatible.

• PRN files can be created by selecting the Print to file check box when
you print a document. The document will be saved as a PRN file, rather
than printed on paper. Only PRN files created in this fashion can be
printed directly from USB memory. See the Software Section to learn
how to create a PRN file.

• BMP: BMP Uncompressed

• TIFF: TIFF 6.0 Baseline

• JPEG: JPEG Baseline

• PDF: PDF 1.4 and below

To print a document from a USB memory device:

1. Insert a USB memory device into the USB connector on your printer. If

one has already been inserted, press
Your printer automatically detects the device and reads data stored on it.

2. Press the left/right arrow until the folder or file you want appears and
press OK.

If you see D in the front of a folder name, there are one or more files or
folders in the selected folder.

USB Print ().

3. If you selected a file, skip to the next step.

If you selected a folder, press the left/right arrow until the file you want
appears.

4. Press the left/right arrow to select the number of copies to be printed or
enter the number.

5. Press OK, Color Start () or Black Start () to start printing the
selected file.
There are two types of mode as following:

• OK or Color Start () : Color print

• Black Start () : Black and White print
After printing the file, the display asks if you want to print another job.

6.

Press OK when
Otherwise, press the left/right arrow to select No and press OK.

7. Press Stop/Clear ( ) to return to Ready mode.

Can choose paper size and tray when printing. See "Setting the paper
size and type" on page 30.

Yes

appears to print another job, and repeat from step 2.

BACKING UP DATA

Data in the printer’s memory can be accidentally erased due to power failure
or storage failure. Backup helps you protect your Address Book entries
and the system settings by storing them as backup files on a USB memory
device.

Backing up data

1. Insert the USB memory device into the USB connector on your printer.

2. Press Menu () until System Setup appears on the bottom line of the
display and press OK.

3. Press OK when Machine Setup appears.

4. Press the left/right arrow until Export Setting appears and press OK.

5. Press the left/right arrow until the option you want appears.

•Address Book:Backs up all Address Book entries.

•Setup Data:Backs up all system settings.

6. Press OK to begin backing up the data.

The data is backed up to the USB memory.

7. Press Stop/Clear () to return to Ready mode.

Restoring data

1. Insert the USB memory device on which the backup data is stored in to

the USB connector.

2. Press Menu () until System Setup appears on the bottom line of the
display and press OK.

3. Press OK when Machine Setup appears.

4. Press the left/right arrow until Import Setting appears and press OK.

5. Press the left/right arrow until the data type you want appears and press
OK.

6. Press the left/right arrow until the file containing the data you want to
restore appears and press OK.

7. Press OK when Yes appears to restore the backup file to the printer.

8. Press Stop/Clear ( ) to return to Ready mode.

Using USB flash memory | 53

MANAGING USB MEMORY

You can delete image files stored on a USB memory device one by one or
all at once by reformatting the device.

After deleting files or reformatting a USB memory device, files cannot
be restored. Therefore, confirm that you no longer need the data
before deleting it.

Deleting an image file

1. Insert the USB memory device into the USB connector on your printer.

2. Press Scan/Email.

3. Press OK when Scan to USB appears on the bottom line of the display.

4. Press the left/right arrow until File Manage appears and press OK.

5. Press OK when Delete appears.

6. Press the left/right arrow until the folder or file you want appears and

press OK.

If you see D in the front of a folder name, there are one or more
files or folders in the selected folder.

If you selected a file, the display shows the size of the file for about
2 seconds. Go to the next step.
If you selected a folder, press the left/right arrow until the file you want to
delete appears and press OK.

7. Press OK when Yes appears to confirm your selection.

8. Press Stop/Clear () to return to Ready mode.

Formatting a USB memory device

1. Insert the USB memory device into the USB connector on your printer.

2. Press Scan/Email.

3. Press OK when Scan to USB appears on the bottom line of the display.

4. Press the left/right arrow until File Manage appears and press OK.

5. Press the left/right arrow until Format appears and press OK.

6. Press OK when Yes appears to confirm your selection.

7. Press Stop/Clear () to return to Ready mode.

Viewing the USB memory status

You can check the amount of memory space available for scanning and
saving documents.

1. Insert the USB memory device into the USB connector on your printer.

2. Press Scan/Email.

3. Press OK when Scan to USB appears on the bottom line of the display.

4. Press the left/right arrow until Check Space appears and press OK.

The available memory space appears on the display.

5. Press Stop/Clear ( ) to return to the Ready mode.

54 | Using USB flash memory

maintenance

This chapter provides information for maintaining your printer and the toner cartridge.

This chapter includes:

• Printing reports

• Adjusting the color contrast

• Clearing memory

• Cleaning your printer

• Maintaining the cartridge

• Replacing the toner cartridge

• Replacing the paper transfer belt

• Maintenance parts

• Managing your printer from the website

• Checking the printer’s serial number

PRINTING REPORTS

Your printer can provide various reports with useful information you will
need. The following reports are available:

Some reports may not appear in the display depending on options or
models. If so, it is not applicable to your printer.

REPORT/LIST DESCRIPTION

Configuration This list shows the status of the user-selectable

Supplies Info This list shows the current status of consumables

Address Book This list shows all of the fax numbers and email

Send Report This report shows the fax number, the number of

Sent Report This report shows information on the faxes and

Fax RCV Report This report shows information on the faxes you

Schedule Jobs This list shows the documents currently stored for

Junk Fax Report This list shows the fax numbers specified as junk

Network Info. This list shows information on your printer’s

NetScan Report

User Auth List This list shows authorized users who are allowed to

PCL Font List You can print the PCL font list.

PS3 Font List You can print the PS3 font list.

options. You may print this list to confirm your
changes after changing settings.

in your printer.

addresses currently stored in the printer’s memory.

pages, the elapsed time of the job, the
communication mode, and the communication
results for a particular fax job.

You can set up your printer to automatically print a
transmission confirmation report after each fax job.
See "Sending options" on page 48

emails you have recently sent.
You can set the printer to automatically print this

report every 50 communications. see "Sending
options" on page 48

have recently received.

delayed faxes along with the starting time and type
of each operation.

fax numbers. To add or delete numbers to or from
this list, access the Junk Fax Setup menu.

See "Receiving options" on page 48

network connection and configuration.

This report shows information for the Network Scan
records including IP address, time and date, the
number of pages scanned, and results. This report is
automatically printed every 50 network scan jobs.

use the email function.

REPORT/LIST DESCRIPTION

Stored Job This list shows the current status of stored job on

HDD.

Completed Job The completed job page shows the list of

completed print jobs. The list contains up to 50 files
from the latest print jobs.

Net Auth Log This list shows users and their IDs who logged in

the domain.

Printing a report

1. Press Menu () until System Setup appears on the bottom line of the
display and press OK.

2. Press the left/right arrow until Report appears and press OK.

3. Press the left/right arrow until the report or list you want to print appears

and press OK.
To print all reports and lists, select All Report.

4. Press OK when Yes appears to confirm printing.
The selected information prints out.

ADJUSTING THE COLOR CONTRAST

Color menu allows you to adjust the color setting.

1. Press Menu () until System Setup appears on the bottom line of the
display and press OK.

2. Press OK when Maintenance appears.

3. Press the left/right arrow until Color appears and press OK.

4. Press the left/right arrow until the menu you want appears on display
and press OK.

• Custom Color: Allows you to adjust contrast color by color. Default

optimizes color automatically. Manual Adjust allows you to
manually adjust the color contrast for each cartridge. Default setting
is recommended for getting best color quality.

• Auto Color Reg.: Allows you to adjust the position of print color

texts or graphics to match the original file on your screen.

If you have moved the printer, it is strongly recommended to operate
this menu manually.

5. Press Stop/Clear () to return to Ready mode.

Maintenance | 55

USING TONER LOW ALERT

If toner in the cartridge has run out, a message informing user to change the
toner cartridge appears. You can set the option for this message to appear
or not.

1. Press Menu () until System Setup appears on the bottom line of the
display and press OK.

2. Press OK when Maintenance appears.

3. Press the left/right arrow until Toner Low Alert appears and press OK.

4. Press the left/right arrow to select Off.

5. Press OK.

6. Press Stop/Clear () to return to Ready mode.

CLEARING MEMORY

You can selectively clear information stored in your printer’s memory.

Before clearing the memory, ensure that all fax jobs have been
completed, or you will lose those jobs.

1. Press Menu () until System Setup appears on the bottom line of the
display and press OK.

2. Press the left/right arrow until Clear Setting appears and press OK.

3. Press the left/right arrow until the item you want to clear appears.

Some menus may not appear in the display depending on options or
models. If so, it is not applicable to your printer.

CLEANING YOUR PRINTER

To maintain print and scan quality, follow the cleaning procedures below
each time the toner cartridge is replaced or if print and scan quality
problems occur.

• Cleaning the cabinet of the printer with cleaning materials
containing large amounts of alcohol, solvent, or other strong
substances can discolor or distort the cabinet.

• If your printer or its surrounding is contaminated with toner, we
recommend you to use cloth or tissue dampened with water to
clean it. If you use a vacuum cleaner, toner blown into the air may
be harmful.

Cleaning the outside

Clean the cabinet of the printer with a soft lint-free cloth. You can dampen
the cloth slightly with water, but be careful not to let any water drip onto or
into the printer.

Cleaning the inside

During the printing process, paper, toner, and dust particles can accumulate
inside the printer. This buildup can cause print quality problems, such as
toner specks or smearing. Cleaning the inside of the printer clears or
reduces these problems.

1. Turn the printer off and unplug the power cord. Wait for the printer to
cool down.

2. Using the handle, completely open the front cover.

OPTIONS DESCRIPTION

All Settings Clears all of the data stored in memory and resets all

of your settings to the factory default.

Fax Setup Restores all of the fax options to the factory default.

Copy Setup Restores all of the copy options to the factory

default.

Scan Setup Restores all of the scan options to the factory

default.

System Setup Restores all of the system options to the factory

default.

Network Restores all of the network options to the factory

default.

Address Book Clears all of the fax number and email address

entries stored in memory.

Sent Report Clears all records of sent faxes and emails.

Fax RCV Report Clears all records of received faxes.

NetScan Report Clears the information on network scan sessions in

memory.

4. Press OK when Yes appears.

5. Press OK again to confirm clearing.

6. Repeat steps 3 through 5 to clear another item.

7. Press Stop/Clear ( ) to return to Ready mode.

• Do not touch the green surface, the OPC drum or the front of the
toner cartridge, with your hands or any other material. Use the
handle on each cartridge in order to avoid touching this area.

• Be careful not to scratch the surface of the paper transfer belt.

• If you leave the front cover open for more than a few minutes, the
OPC drum can be exposed to light. This will cause damage to the
OPC drum. Close the front cover should the installation need to
be halted for any reason.

56 | Maintenance

3. Grasp the handles on the toner cartridge and pull to remove the

cartridge from the printer.

When you open the front cover, be careful not to touch the
underneath of the control panel (the lower part of the fuser unit). The
temperature of the fuser unit might be high and could damage your
skin.

5. With a dry lint-free cloth, wipe away any dust and spilled toner from the
toner cartridges area and their cavities.

If toner gets on your clothing, wipe it off with a dry cloth and wash
it in cold water. Hot water sets toner into fabric.

6. Locate the long strip of glass (LSU) inside the cartridge compartment,
and gently swab the glass to see if dirt turns the white cotten black.

When you open the front cover and work inside the printer, it is highly
recommend that you remove the paper transfer belt first. Because the
work you do could contaminate the paper transfer belt.

4. Press the green release handle to release the paper transfer belt.
Holding the handle on the paper transfer belt, lift it out of the printer.

7. Reinstall all the compartments into the printer, and close the front cover.

If the front cover is not completely closed, the printer will not operate.

8. Plug in the power cord and turn the printer on.

Maintenance | 57

Cleaning the scan unit

Keeping the scan unit clean helps ensure the best possible copies. We
suggest that you clean the scan unit at the start of each day and during the
day, as needed.

1. Slightly dampen a soft lint-free cloth or paper towel with water.

2. Open the scanner lid.

3. Wipe the surface of the scanner glass and DADF glass until it is clean

and dry.

MAINTAINING THE CARTRIDGE

Toner cartridge storage

To get the most from the toner cartridge, keep the following guidelines in
mind:

• Do not remove the toner cartridge from its package until ready for use.

• Do not refill the toner cartridge. The printer warranty does not cover
damage caused by using a refilled cartridge.

• Store toner cartridges in the same environment as your printer.

• To prevent damage to the toner cartridge, do not expose it to light for
more than a few minutes.

Expected cartridge life

The life of the toner cartridge yield depends on the amount of toner that print
jobs require. The actual number may also be different depending on the
print density of the pages you print on, and the number of pages may be
affected by operating environment, printing interval, media type, and media
size. If you print a lot of graphics, you may need to change the cartridge
more often.

1 Scanner lid
2 Scanner glass
3 White sheet
4 DADF glass

4. Wipe the underside of the scanner lid and white sheet until it is clean

and dry.

5. Close the scanner lid.

Redistributing toner

When a toner is low, faded or light areas may appear. It is possible that
colored images may be printed with incorrect colors due to flawed mixing of
toner colors when one of the colored toner cartridges is low on toner. You
can temporarily improve print quality by redistributing the toner.

• The toner-related message saying that the toner is low may appear on
the display.

1. Using the handle, completely open the front cover.

• Do not touch the green surface, the OPC drum or the front of the
toner cartridge, with your hands or any other material. Use the
handle on each cartridge in order to avoid touching this area.

• Be careful not to scratch the surface of the paper transfer belt.

• If you leave the front cover open for more than a few minutes, the
OPC drum can be exposed to light. This will cause damage to the
OPC drum. Close the front cover should the installation need to
be halted for any reason.

58 | Maintenance

2. Grasp the handles on the toner cartridge and pull to remove the

cartridge from the printer.

4. Slide the toner cartridge back into the printer.

When you open the front cover, be careful not to touch the
underneath of the control panel (the lower part of the fuser unit). The
temperature of the fuser unit might be high and could damage your
skin.

When you open the front cover and work inside the printer, it is highly
recommend that you remove the paper transfer belt first. Because the
work you do could contaminate the paper transfer belt.

3. Holding both handles on the toner cartridge, thoroughly rock it from side
to side to evenly distribute the toner.

5. Close the front cover. Ensure the cover is securely latched.

If the front cover is not completely closed, the printer will not
operate.

REPLACING THE TONER CARTRIDGE

The printer uses four colors and has a different toner cartridge for each one:
yellow (Y), magenta (M), cyan (C), and black (K).

• The status LED and the toner-related message on the display indicates
which each individual toner cartridge should be replaced.

• Incoming faxes are saved in memory.

At this stage, the toner cartridge needs to be replaced. Check the type of
toner cartridge for your printer (see "Supplies" on page 83).

1. Turn the printer off, then wait a few minutes for the printer to cool.

2. Using the handle, completely open the front cover.

If toner gets on your clothing, wipe it off with a dry
cloth and wash it in cold water. Hot water sets toner into
fabric.

• Do not touch the green surface, the OPC drum or the front of
each toner cartridge, with your hands or any other material. Use
the handle on each cartridge in order to avoid touching this area.

• Be careful not to scratch the surface of the paper transfer belt.

• If you leave the front cover open for more than a few minutes, the
OPC drum can be exposed to light. This will cause damage to the
OPC drum. Close the front cover should the installation need to
be halted for any reason.

Maintenance | 59

3. Grasp the handles on the toner cartridge and pull to remove the
cartridge from the printer.

When you open the front cover, be careful not to touch the underneath
of the control panel (the lower part of the fuser unit). The temperature of
the fuser unit might be high and could damage your skin.

6. Place the toner cartridge on a flat surface, as shown, and remove the
paper covering the toner cartridge by removing the tape.

If toner gets on your clothing, wipe it off with a dry cloth and wash
it in cold water. Hot water sets toner into fabric.

7. Ensure that the color of the toner cartridge matches the color slot and
then grasp the handles on the toner cartridge. Insert the cartridge until it
clicks into place.

When you open the front cover and work inside the printer, it is highly
recommend that you remove the paper transfer belt first. Because the
work you do could contaminate the paper transfer belt.

4. Take a new toner cartridge out of its package.

• Do not use sharp objects, such as a knife or scissors, to open
the toner cartridge package. You could damage the surface of
the toner cartridge.

• To prevent damage, do not expose the toner cartridge to light
for more than a few minutes. Cover it with a piece of paper to
protect it if necessary.

5. Holding both handles on the toner cartridge, thoroughly rock it from side
to side to evenly distribute the toner.

8. Close the front cover. Ensure the cover is securely latched, and then
turn the printer on.

If the front cover is not completely closed, the printer will not
operate.

Clearing the Toner Empty message

When the Toner Empty message appears you can configure not to see this
message again not to disturb you.

1. Press Menu () until System Setup appears on the bottom line of the
display and press OK.

2. Press the Scroll buttons until Maintenance appears and press OK.

3. Press the Scroll buttons until CLR Empty Msg. appears and press OK.

4. Press the left/right arrow until the color menu you want appears on
display and press OK.

5. Select On and press OK.

6. Now the Toner Empty message does not appear but the Replace
Toner message will remain for reminding you that the new cartridge

needs to be installed for quality.

• Once you have selected On, this setting will be permanently
written to the memory of the toner cartridge, and this menu will be
disappeared from the Maintenance menu.

• You can keep printing but the quality cannot be guaranteed, and
the product support is no longer provided.

60 | Maintenance

REPLACING THE PAPER TRANSFER BELT

The life of the paper transfer belt is approximately 50,000 black and color
pages. After the life span of the paper transfer belt is complete, you have to
replace it.

• The transfer belt-related message appears on the display, telling it is
time for a replacement.

• The SmartPanel program window appears on the computer telling you
the paper transfer belt needs to be replaced.

The life span of the paper transfer belt may be affected by operating
environment, printing interval, media type, and media size.

1. Turn the printer off, then wait a few minutes for the printer to cool.

2. Using the handle, completely open the front cover.

5. Holding the handle on the new paper transfer belt, align it with the slots

on the inside of the front cover.

6. Lower the paper transfer belt until it is parallel with the front cover and
firmly seated.

3. Press the green release handle to release the paper transfer belt.
Holding the handle on the paper transfer belt, lift it out of the printer.

4. Take a new paper transfer belt out of its package.

• Do not use sharp objects, such as a knife or scissors, to open
the paper transfer belt package. You could damage the
surface of the paper transfer belt.

• Be careful not to scratch the surface of the paper transfer belt.

7. Close the front cover firmly.

8. Turn the printer on.

Maintenance | 61

MAINTENANCE PARTS

To avoid print quality and paper feed problems resulting from worn parts,
and to maintain your printer in top working condition the following condition,
the following items will need to be replaced after the specified number of
pages, or when the life span of each item has expired.

ITEMS YIELD (AVERAGE)

Fuser unit Approx. 100,000 pages

DADF friction pad Approx. 20,000 pages

DADF pick-up roller Approx. 80,000 pages

Replacing the DADF rubber pad

You will need to replace the DADF rubber pad when there seems to be a
consistent problem with paper pickup or when its specified yield is reached.

1. Open the DADF cover.

2. Remove the DADF rubber pad from the DADF, as shown.

Pick-up roller
(Multi-purpose tray, FCF

tray 2)

Friction pad
(Multi-purpose tray, FCF, Optional
tray 2)

a. First cassette feeder (Tray1)

It is highly recommend that this maintenance be performed by an authorized
service provider, dealer or the retailer where you bought the printer. The
warranty does not cover the replacement of the maintenance parts after
their lifespan.

a

, Optional

Approx. 70,000 pages

Approx. 70,000 pages

Checking replaceables

If you experience frequent paper jams or printing problems, check the
number of pages the printer has printed or scanned. Replace the
corresponding parts, if necessary.

1. Press Menu () until System Setup appears on the bottom line of the
display and press OK.

2. Press the left/right arrow until Maintenance appears and press OK.

3. Press the left/right arrow until Supplies Life appears and press OK.

4. Press the left/right arrow until the item you want appears and press OK.

• Supplies Info: Prints the supply information page.

•Total:Displays the total number of pages printed.

• ADF Scan: Displays the number of pages scanned using the ADF.

•Platen Scan:Displays the number of pages scanned using the

scanner glass.

• Transfer Belt, Fuser, Tray1 Roller, Tray2 Roller, MP Tray

Roller: Displays the number of pages printed each item.

5. If you selected to print a supply information page, press OK to confirm.

6. Press Stop/Clear () to return to Ready mode.

1 DADF rubber

pad

3. Insert a new DADF rubber pad into place.

4. Close the DADF cover.

MANAGING YOUR PRINTER FROM THE WEBSITE

If you have connected your printer to a network and set up TCP/IP network
parameters correctly, you can manage the printer via Dell’s Embedded
Web Service, an Embedded Web Service. Use Embedded Web Service
to:

• View the printer’s device information and check its current status.

• Change TCP/IP parameters and set up other network parameters.

• Change the printer properties.

• Set the printer to send email notifications to let you know the printer’s
status.

• Get support for using the printer.

To access Embedded Web Service:

1. Start a web browser, such as Internet Explorer, from Windows.

2. Enter the printer IP address (http://xxx.xxx.xxx.xxx) in the address field

and press the Enter key or click Go.
Your printer’s embedded website opens.

CHECKING THE PRINTER’S SERIAL NUMBER

When you call for service or register as a user on the Dell website, the
printer’s serial number may be required.
You can check the serial number by taking the following steps:

1. Press Menu () until System Setup appears on the bottom line of the
display and press OK.

2. Press the left/right arrow until Maintenance appears and press OK.

3. Press the left/right arrow until Serial Number appears and press OK.

4. Check your printer’s serial number.

5. Press Stop/Clear () to return to Ready mode.

62 | Maintenance

troubleshooting

This chapter gives helpful information for what to do if you encounter an error.

This chapter includes:

• Tips for avoiding paper jams

• Clearing document jams

• Clearing paper jams

• Understanding display messages

• Solving other problems

TIPS FOR AVOIDING PAPER JAMS

By selecting the correct media types, most paper jams can be avoided.
When a paper jam occurs, follow the steps outlined on page (see "Tips for
avoiding paper jams" on page 63).

• Follow the procedures on page (see "Loading paper" on page 27).
Ensure that the adjustable guides are positioned correctly.

• Do not overload the tray. Ensure that the paper level is below the paper
capacity mark on the inside of the tray.

• Do not remove paper from the tray while your printer is printing.

• Flex, fan, and straighten paper before loading.

• Do not use creased, damp, or highly curled paper.

• Do not mix paper types in a tray.

• Use only recommended print media (see "Setting the paper size and
type" on page 30).

• Ensure that the recommended side of the print media is facing up in the
tray, or facing down in the multi-purpose tray.

CLEARING DOCUMENT JAMS

When an original jams while passing through the DADF, Document Jam
appears on the display.

Input misfeed

1. Remove any remaining pages from the DADF.

2. Open the DADF cover.

3. Pull the jammed paper gently out of the DADF.

4. Close the DADF cover. Then load the removed pages, if any, back into

the DADF.

1 DADF cover

To prevent document jams, use the scanner glass for thick, thin, or
mixed paper-type originals.

Troubleshooting | 63

Exit misfeed

1. Remove any remaining pages from the DADF.

2. Seize the misfeed paper, and remove the paper from the document

output tray by carefully pulling it to the right using both hands.

CLEARING PAPER JAMS

When a paper jam occurs, the warning message appears on the display
screen. Refer to the table below to locate and clear the paper jam.

MESSAGE

LOCATION OF

JAM

GO TO

3. Load the removed pages back into the DADF.

Roller misfeed

1. Open the scanner lid.

2. Seize the misfeed paper, and remove the paper from the feed area by

carefully pulling it to the right using both hands.

MP Tray
Paper Jam 0

Tray 2
Paper jam 0

Paper Jam 0
Open/Close Door

Paper Jam 1
Open/Close Door

Paper Jam 2
Check Inside

Reverse Jam 0
Check Inside

Reverse Jam 1
Check Inside

Remove Paper
in Rear Cover

Duplex Jam 0
Check Inside

In the multi purpose
tray

In the optional tray See "In the optional tray" on

In the paper feed
area or inside the
printer

Inside the printer See "In the paper feed

Inside the printer or
in the fuser area

In the fuser area or
in the cover of
reverse unit area

In the rear cover or
in the cover of
reverse unit area

Inside rear cover See "In the fuser unit

Inside the printer See "In the paper feed

See "In the multi-purpose
tray" on page 66.

page 69.

See "In the paper feed
area" on page 65, see "In
the fuser unit area" on
page 67.

area" on page 65, see "In the
fuser unit area" on page 67.

See "In the paper feed
area" on page 65, see "In the
fuser unit area" on page 67.

See "In the paper feed
area" on page 65, see "In the
fuser unit area" on page 67.

See "In the paper feed
area" on page 65, see "In the
fuser unit area" on page 67.

area" on page 67.

area" on page 65.

3. Close the scanner lid. Then load the removed pages back into the
DADF.

64 | Troubleshooting

Duplex Jam 1
Open/Close Door

Some messages may not appear in the display depending on options
or models.

To avoid tearing the paper, pull the jammed paper out gently and
slowly. Follow the instructions in the following sections to clear the
jam.

In the paper feed
area or inside the
printer

See "In the paper feed
area" on page 65, see "In the
fuser unit area" on page 67.

In the paper feed area

If paper is jammed in the paper feed area, follow the next steps to release
the jammed paper.

1. Using the handle, completely open the front cover.

2. Carefully remove the paper by pulling in the direction as shown below.

Go to step 7.

4. Pull the tray open.

5. Remove the jammed paper by gently pulling it straight out as shown

below.

If you cannot find the jammed paper, or if there is any resistance
removing the paper, stop pulling, and go to step 3.

• Do not touch the green surface, the OPC drum or the front of
each toner cartridge, with your hands or any other material. Use
the handle on each cartridge in order to avoid touching this area.

• Be careful not to scratch the surface of the paper transfer belt.

• If you leave the front cover open for more than a few minutes,
the OPC drum can be exposed to light. This will cause
damage to the OPC drum. Close the front cover should the
installation need to be halted for any reason.

3. Close the front cover.

6. To replace the tray, lower the rear edge, align it with the slot, and slide it

into the printer.

7. Open the front cover and close it. The printer will resume printing.

Troubleshooting | 65

In the multi-purpose tray

When you print using the Multi-purpose Tray and the printer detects that
there is either no paper or that the paper has been improperly loaded, follow
the next steps to release the jammed paper.

1.

Check if the paper is stuck in the feeding area, and if so, pull it out gently
and slowly.

If you cannot find the jammed paper, or if there is any resistance
removing the paper, stop pulling and go to step 2.

2. Close the multi-purpose tray.

3. Pull the tray out.

4. Open the inner cover while you are pushing the lever with two hands.

7. Using the handle, completely open the front cover.

8. Remove the jammed paper by pulling in the direction shown. To avoid

tearing the paper, pull it out gently and slowly.

5. Pull the paper out gently.

6. Replace the tray.

If you cannot find the jammed paper, or if there is any resistance
removing the paper, stop pulling and go to step 8.

• Do not touch the green surface, the OPC drum or the front of
each toner cartridge, with your hands or any other material. Use
the handle on each cartridge in order to avoid touching this area.

• Be careful not to scratch the surface of the paper transfer belt.

• If you leave the front cover open for more than a few minutes, the
OPC drum can be exposed to light. This will cause damage to the
OPC drum. Close the front cover should the installation need to
be halted for any reason.

9. Close the front cover firmly. The printer will resume printing.

If the front cover is not completely closed, the printer will not
operate.

66 | Troubleshooting

In the fuser unit area

If paper is jammed in the fuser unit area, follow the next steps to release the
jammed paper.

1. Open the scan unit.

4. Pull up the paper jam lever to loose the fusing part of the fuser unit and

carefully take the jammed paper out of the printer.

2. Open the inner cover using the handle.

3. Open the inner cover using the handle on it and carefully take the

jammed paper out of the printer.

5. Press down the paper jam lever to fasten the fusing part.

6. Close the inner cover.

7. Lowering down the scan unit gently and slowly until it is completely

closed. Ensure that it is securely latched.
Be careful not to pinch your fingers!

If the scan unit is not completely closed, the printer will not
operate.

Do not touch the fuser inside the inner cover. It is hot and could

°

cause burns! The fuser's operating temperature is 180

C (356°F).

Take care when removing paper from the printer.

Troubleshooting | 67

In the paper exit area

If paper is jammed in the paper exit area, follow the next steps to release
the jammed paper.

1. If a long portion of the paper is visible, pull it straight out. Open and close
the front cover firmly. The printer will resume printing.

If you cannot find the jammed paper, or if there is any resistance
removing the paper, stop pulling and go to step 2.

2. Open the scan unit.

shown to remove the misfed paper.

4. Close the cover of reverse unit.

5. Lowering down the scan unit gently and slowly until it is completely

closed. Ensure that it is securely latched.
Be careful not to pinch your fingers!

3. Open the cover of reverse unit using the handle on it and carefully take
the jammed paper out of the printer.

If there is any resistance removing the paper or difficulty picking up
jammed paper, stop pulling and turn the release knob to the direction as

68 | Troubleshooting

If the scan unit is not completely closed, the printer will not
operate.

If you cannot find the jammed paper, or if there is any resistance
removing the paper, stop pulling and go to step 6.

6. Open the rear cover and carefully take the jammed paper out of the
printer.

7. Close the rear cover.

In the optional tray

If paper is jammed in the optional Tray, follow the next steps to release the
jammed paper.

1. Pull the optional Tray open. After you pull it all the way out, lift up the
front part of the tray slightly to release the tray from the printer.

5. Pull the jammed paper out in the direction shown. To avoid tearing the
paper, pull it out gently and slowly.

2. If you see the jammed paper, remove the paper from the printer by
gently pulling it straight out as shown below.

3. Slide the tray back into the printer.

4. Open the front cover.

6. Close the front cover firmly. The printer will resume printing.

If the front cover is not completely closed, the printer will not
operate.

Troubleshooting | 69

UNDERSTANDING DISPLAY MESSAGES

Messages appear on the control panel display to indicate the printer’s status
or errors. Refer to the tables below to understand the messages’ meaning
and correct the problem if necessary. Messages and their meanings are
listed in alphabetical order.

• If the message is not in the table, cycle the power and try the
printing job again. If the problem persists, call for service.

• Some messages may not appear in the display depending on
options or models.

• xxx indicates the media type.

• yyy indicates the tray.

MESSAGE MEANING

Cancel?
W Yes X

Your printer’s memory
has become full while
trying to store an
original into memory.

SUGGESTED

SOLUTIONS

To cancel the fax job,
press the OK button to
accept Yes.

If you want to send those
pages that have been
successfully stored,
press the OK button to
accept No. You should
send the remaining
pages later, when
memory is available.

MESSAGE MEANING

[COMM. Error] The printer has a

[Incompatible] The printer has

[Line Error] Your printer cannot

[No Answer] The receiving fax

[Stop Pressed]

[yyy]
Paper Empty

[yyy]
Paper Mismatch

[yyy]
Cassette Out

Adjusting...
Registration

Authentication
Failure

communication
problem.

received a fax from
which is registered as
a junk fax.

connect with the
receiving fax printer or
has lost contact
because of a problem
with the phone line.

printer has not
answered after
several redial
attempts.

Stop/Clear () has
been pressed during
an operation.

There is no paper in
the tray.

The paper size
specified in the printer
properties does not
match the paper you
are loading.

The tray cassette is
not properly closed.

The printer is
adjusting the color
registration.

The ID or password
you entered is
incorrect.

SUGGESTED

SOLUTIONS

Ask the sender to try
again.

The received fax data
will be deleted.
Reconfirm junk fax
setup. See "Receiving
options" on page 48

Try again. If the problem
persists, wait an hour or
so for the line to clear
and try again.

Or, turn the ECM mode
on. See "Sending
options" on page 48

Try again. Ensure that
the receiving printer is
operational.

Try again.

Load paper in the tray.

Load the correct paper in
the tray.

To close the tray, lower
the rear edge, align it
with the slot, and slide it
into the printer.

Wait a few minutes.

Enter the correct ID or
password.

Connection Error Connection with the

Connection Failed The protocol you have

DADF Cover
Open Error

Data Read Fail
Check USB Mem.

Data Write Fail
Check USB Mem.

Document Jam The loaded original

Door Open/Check
Transfer Belt

Duplex Jam 0
Check Inside

Duplex Jam 1
Open/Close Door

Enter Again You entered an

File Access
Denied

File Format
Not Supported

SMTP server failed.

entered is not
supported or server
port is wrong.

The DADF cover is
not securely latched.

Time expired while
reading data.

Storing to the USB
memory failed.

has jammed in the
DADF.

The front cover is not
securely latched.

Paper has jammed
during duplex printing.
This is applicable only
to printers with this
feature.

Paper has jammed
during duplex printing.
This is applicable only
to printers with this
feature.

unavailable item.

Login to the network
server was
successful. However,
access to the file on
the network server
was denied.

The selected file
format is not
supported.

Check the server
settings and the network
cable.

Check the protocol or
server port.

Close the DADF cover
until it locks into place.

Try again.

Check the available USB
memory space.

Clear the jam (see
"Clearing document
jams" on page 63).

Close the cover until it
locks into place.

Clear the jam
(see "Clearing paper

jams" on page 64).

Clear the jam
(see "Clearing paper
jams" on page 64).

Enter the correct item
again.

Change the server
settings.

Use the correct file
format.

70 | Troubleshooting

MESSAGE MEANING

SUGGESTED

SOLUTIONS

MESSAGE MEANING

SUGGESTED

SOLUTIONS

File Name Exist The file name you

File Name
Over Limit

Fuser Fan
Locked

Global Address
Not Found

Global Query
Size Exceeded

Global Server
Auth Failed

Global Server
Not Configured

Global Server
Not Found

Global Server
Query Timeout

Global Server
Comm Error

Group Not
Available

have entered already
exists.

The file names you
can use are from
doc001 to doc999.
However, all file
names are used
already.

There is a problem in
the cooling fan of the
printer.

When the device is
unable to locate the
given address of the
Global server.

This is an error
message and displays
when the global query
size has been
exceeded.

When there is a
authentication fail
while connecting to
the global server this
message displays.

When no global server
is configured, this
message displays.

When the device is
unable to find the
Global server.

Network Information
Center (NIC) failed to
get the proper
response from the
LDAP server within
specified time.

This error message
displays when there is
a communication error
between the global
server and the device.

You have tried to
select a group location
number where only a
single location
number can be used,
such as when adding
locations for a Multiple
Send operation.

Enter a different file
name.

Delete unnecessary
files.

Open and then close the
front cover.

Check the search ID.

There are too many
search results. Refine
your search by entering
more letters.

Contact a LDAP server
administrator.

Check the authentication
account and password.

Check the LDAP server
configuration settings.

Check the LDAP server
address, The LDAP
server address is
incorrect, or the server
has failed.

Check the LDAP server
setting, LDAP server
setting is incorrect.

Try again.
Contact a LDAP Server

administrator.

Use a speed dial number
or dial a number
manually using the
number keypad.

Install
[xxx]

Invalid
[xxx]

Install Toner

T

Invalid Toner

T

Invalid Server
Address

IP Conflict The network IP

Line Busy The receiving fax

Low Power The printer is in the

Mail Exceeds
Server Support

Main Motor
Locked

Load Manually
Press Start Key

Memory Full The memory is full. Delete unnecessary fax

MP Tray
Paper Jam 0

Network Error There is a problem

The corresponding
part of the printer is
not installed.

The color part of the
printer is not for your
printer.

The color toner
cartridge is not
installed.

The color toner
cartridge you have
installed is not for your
printer.

The server address
you have entered is
invalid.

address you have set
is being used by
someone else.

printer did not answer
or the line is already
engaged.

previous stage of the
power save mode.

The mail size is larger
than the supported
size by SMTP server.

There is a problem in
the main motor.

The multi-purpose
tray is empty in
manual feed mode.

Paper has jammed in
the feeding area
multi-purpose tray.

with the network.

of the

Install the part into your
printer.

Install the a Dell-genuine
part designed for your
printer.

Install the color toner
cartridge.

Install the a Dell-genuine
color toner cartridge
designed for your
printer.

Enter the correct server
address.

Check the IP address
and reset it if necessary.
See "Setting up the
network" on page 17.

Try again after a few
minutes.

When data is received, it
switches to on-line
automatically.

Divide your mail or
reduce the resolution.

Open and then close the
front cover.

Load paper in the multi­purpose tray. See
"Loading paper in the
multi-purpose tray" on
page 28.

jobs and retransmit after
more memory becomes
available. Alternatively,
split the transmission
into more than one
operation.

Clear the jam. See "In
the paper feed area" on
page 65.

Contact your network
administrator.

Troubleshooting | 71

MESSAGE MEANING

SUGGESTED

SOLUTIONS

MESSAGE MEANING

SUGGESTED

SOLUTIONS

Not Assigned The speed button or

Not Available
Try Again Later

NonDELL Toner

T

One Page is
Too Large

Operation
Not Assigned

Out-Bin Full The output tray of the

Paper Jam 0
Open/Close Door

Paper Jam 1
Open/Close Door

Paper Jam 2
Check Inside

Power Failure Power has turned off

speed dial number
you tried to use has
no number assigned
to it.

Can not perform the
task immediately
because too many
tasks are running at
once.

The color toner
cartridge which the
arrow indicates is not
a Dell-genuine
cartridge.
Press OK to toggle
the message to Stop
or Continue.

W Stop X

Single page data
exceeds the
configured mail size.

You are in the Add
Page/Cancel Job
operation, but there
are no jobs stored.

printer is full of paper.

Paper has jammed in
the feeding area of the
tray.

Paper has jammed
inside the printer.

Special print media
has jammed in the
paper exit area.

then on and the
printer’s memory has
not been back up.

Enter the number
manually using the
number keypad or store
the number or address.

Try again when current
task is completed.

You can select either
Stop or Continue with
the left/right arrow.
If you select Stop by
pressing OK on the
control panel, the printer
stops printing. If you
select Continue, the
printer keeps printing,
but the quality cannot be
guaranteed.

If you do not select any,
the printer will work as
Stop is selected.

Replace the
corresponding toner
cartridge with a Dell­genuine cartridge (see
"Replacing the toner
cartridge" on page 59).

Reduce the resolution
and try again.

Check the display to see
if there are any
scheduled jobs.

Remove paper.

Clear the jam (see "In
the paper feed area" on
page 65).

Clear the jam (see "In
the fuser unit area" on
page 67).

Clear the jam (see "In
the paper exit area" on
page 68).

The job which you were
trying to do before the
power failure must be
completely re-done.

Refilled Toner

T

Replace Toner

T

Replace
[xxx]

Replace
[xxx] Soon

Retry Redial? The printer is waiting

Reverse Jam 0
Check Inside

Reverse Jam 1
Check Inside

Scanner locked The scanner module

Self Diagnostics
Temperature

Self Diagnostics
LSU

Send Error
(AUTH)

Send Error
(DNS)

Send Error
(POP3)

The toner cartridge
you have installed is
not genuine or refilled.

This message
appears between

Toner Empty and
Toner Low status.

The life of the part
expires totally.

The life of the part
expires soon.

for a specified time
interval to redial a
previously busy
station.

Paper has jammed in
the paper fuser area
and In the cover of
reverse unit area.

Paper has jammed In
the cover of reverse
unit area or in the rear
cover.

is locked

The engine in your
printer is checking
problems detected.

The LSU (Laser
Scanning Unit) in your
printer is checking
problems detected.

There is a problem in
SMTP authentication.

There is a problem in
DNS.

There is a problem in
POP3.

The print quality may get
poor if the refilled toner
cartridge is installed,
since its characteristics
may significantly differ
from the genuine.
We recommend Dell­genuine color toner
cartridge.

Replace the toner
cartridge with a new one.
See "Replacing the toner
cartridge" on page 59.

Replace the part with a
new one. Call for
service.

See "Checking
replaceables" on
page 62 and call for
service.

You can press OK to
immediately redial, or

Stop/Clear () to
cancel the redial
operation.

Clear the jam (see "In
the paper exit area" on
page 68).

Clear the jam (see "In
the fuser unit area" on
page 67).

Unlock the scanner and
press Stop/Clear ().

Wait a few minutes.

Wait a few minutes.

Configure the
authentication setting.

Configure the DNS
setting.

Configure the POP3
setting.

Remove Paper
in Rear Cover

72 | Troubleshooting

Paper has jammed in
the paper rear cover
area.

Clear the jam (see "In
the paper exit area" on
page 68).

Send Error
(SMTP)

There is a problem in
SMTP.

Change to the available
server.

MESSAGE MEANING

Send Error
(Wrong Config)

Toner Empty

T

Toner Exhausted

T

Toner Low

T

Tray 2
Paper jam 0

Updating Data
Please Wait...

There is a problem on
the network interface
card.

The color toner
cartridge has run out.
The printer stops
printing.

Press OK to toggle
the message to Stop,

Continue or Black
Only.

The lifespan of the
color toner cartridge
which the arrow
indicates is reached.

The corresponding
color toner cartridge is
almost empty.

Paper has jammed In
the paper feed area.

This message
appears when there is
a change in the
system setting or
when you back up a
data.

W Stop X

If the black
toner cartridge
is empty,
Black Only
message does
not appear.

If you do not
want this
message to
appear, see
"Using toner
low alert" on
page 56.

SUGGESTED

SOLUTIONS

Configure your network
interface card correctly.

You can select the
option among Stop,
Continue or Black Only
with the left/right arrow.

If you select Stop by
pressing OK on the
control panel, the printer
stops printing. If you
select Continue, the
printer keeps printing,
but the quality cannot be
guaranteed.
If you select Black Only,
the printer prints the data
in black. In this case, the
mono printing feature is
preset in the printer
properties.

When you copy, the
Black Start button will
be activated only with
this condition.

If you do not select any,
the printer will work as
Stop is selected.
Replace the color toner
cartridge with a new one
(see "Replacing the
toner cartridge" on
page 59).

This message appears
when the toner is
completely empty, and
your printer stops
printing. Replace the
corresponding toner
cartridge with a Dell­genuine cartridge (see
"Replacing the toner
cartridge" on page 59).

Take out the toner
cartridge and thoroughly
shake it. By doing this,
you can temporarily
reestablish printing
operations.

Clear the jam (see "In
the paper feed area" on
page 65).

Do not turn the power off
when this message is
showing. Changes may
not be saved and datas
can be lost.

SOLVING OTHER PROBLEMS

The following chart lists some conditions that may occur and the
recommended solutions. Follow the suggested solutions until the problem is
corrected. If the problem persists, call for service.

Paper feeding

CONDITION SUGGESTED SOLUTIONS

Paper is jammed
during printing.

Paper sticks
together.

Multiple sheets of
paper do not feed.

Paper does not feed
into the printer.

The paper keeps
jamming.

Envelopes skew or
fail to feed correctly.

Clear the paper jam (see "Tips for avoiding paper
jams" on page 63).

• Ensure there is not too much paper in the tray.
The tray can hold up to 250 sheets of paper,
depending on the thickness of your paper.

• Ensure that you are using the correct type of
paper (see "Setting the paper size and type" on
page 30).

• Remove paper from the tray and flex or fan the
paper.

• Humid conditions may cause some paper to
stick together.

• Different types of paper may be stacked in the
tray. Load paper of only one type, size, and
weight.

• If multiple sheets have caused a paper jam,
clear the paper jam (see "Tips for avoiding
paper jams" on page 63).

• Remove any obstructions from inside the
printer.

• Paper has not been loaded correctly. Remove
paper from the tray and reload it correctly.

• There is too much paper in the tray. Remove
excess paper from the tray.

• The paper is too thick. Use only paper that
meets the specifications required by the printer
(see "Selecting print media" on page 24).

• If an original does not feed into the printer, the
DADF rubber pad may require to be replaced
(see "Replacing the DADF rubber pad" on
page 62).

• There is too much paper in the tray. Remove
excess paper from the tray. If you are printing
on special materials, use the

• An incorrect type of paper is being used. Use
only paper that meets the specifications
required by the printer (see "Selecting print
media" on page 24).

• There may be debris inside the printer. Open
the front cover and remove the debris.

• If an original does not feed into the printer, the
DADF rubber pad may require to be replaced
(see "Replacing the DADF rubber pad" on
page 62).

Ensure the paper guides are against both sides of
the envelopes.

multi-purpose tray

Troubleshooting | 73

.

Printing problems

CONDITION

The printer does
not print.

The printer is not
receiving power.

The printer is not
selected as the
default printer.

Check the printer for the following:

• The front cover is not closed. Close the cover.

• Paper is jammed. Clear the paper jam

• No paper is loaded. Load paper (see "Loading

• The toner cartridge is not installed. Install the

• If a system error occurs, contact your service

The connection
cable between the
computer and the
printer is not
connected properly.

The connection
cable between the
computer and the
printer is defective.

The port setting is
incorrect.

The printer may be
configured
incorrectly.

The printer driver
may be incorrectly
installed.

The printer is
malfunctioning.

The document size
is so big that the
hard disk space of
the computer is not
enough to access
the print job.

POSSIBLE

CAUSE

(see "Clearing paper jams" on page 64).

paper" on page 27).

toner cartridge.

representative.

SUGGESTED SOLUTIONS

Check the power cord
connections. Check the
power switch and the power
source.

Select Dell 2145cn Color
Laser MFP as your default
printer in your Windows.

Disconnect the printer cable
and reconnect it.

If possible, attach the cable
to another computer that is
working properly and print a
job. You can also try using a
different printer cable.

Check the Windows printer
setting to ensure that the
print job is sent to the correct
port. If the computer has
more than one port, ensure
that the printer is attached to
the correct one.

Check the printer properties
to ensure that all of the print
settings are correct.

Reinstall the printer software.
See the Software section.

Check the display message
on the control panel to see if
the printer is indicating a
system error.

Get more hard disk space
and print the document
again.

CONDITION

The printer
selects print
materials from
the wrong paper
source.

A print job is
extremely slow.

Half the page is
blank.

The printer
prints, but the
text is wrong,
garbled, or
incomplete.

Pages print, but
are blank.

POSSIBLE

CAUSE

The paper source
selection in the
printer properties
may be incorrect.

The job may be very
complex.

The page orientation
setting may be
incorrect.

The paper size and
the paper size
settings do not
match.

The printer cable is
loose or defective.

The wrong printer
driver was selected.

The software
application is
malfunctioning.

The operating
system is
malfunctioning.

The toner cartridge
is defective or out of
toner.

The file may have
blank pages.

Some parts, such as
the controller or the
board, may be
defective.

SUGGESTED SOLUTIONS

For many software
applications, the paper
source selection is found
under the Thin Paper tab
within the printer properties.
Select the correct paper
source. See the printer driver
help screen.

Reduce the complexity of the
page or try adjusting the print
quality settings.

Change the page orientation
in your application. See the
printer driver help screen.

Ensure that the paper size in
the printer driver settings
matches the paper in the
tray.

Or, ensure that the paper
size in the printer driver
settings matches the paper
selection in the software
application settings you use.

Disconnect the printer cable
and reconnect. Try a print job
that you have already printed
successfully. If possible,
attach the cable and the
printer to another computer
and try a print job that you
know works. Finally, try a
new printer cable.

Check the application’s
printer selection menu to
ensure that your printer is
selected.

Try printing a job from
another application.

Exit Windows and reboot the
computer. Turn the printer off
and then back on again.

Redistribute the toner, if
necessary (see
"Redistributing toner" on
page 58).

If necessary, replace the
toner cartridge.

Check the file to ensure that
it does not contain blank
pages.

Contact a service
representative.

74 | Troubleshooting

CONDITION

The printer does
not print PDF file
correctly. Some
parts of
graphics, text, or
illustrations are
missing.

The print quality
of photos is not
good. Images
are not clear.

The printer
prints, but the
text is wrong,
garbled, or
incomplete.

Before printing,
the printer emits
vapor near the
output tray.

The printer does
not print special
sized paper
such as a billing
paper.

POSSIBLE

CAUSE

Incompatibility
between the PDF
file and the Acrobat
products.

The resolution of the
photo is very low.

If you are under the
DOS environment,
the font setting for
your printer may be
set incorrectly.

Using damp paper
can cause vapor
during printing.

Paper size and
paper size setting do
not match.

SUGGESTED SOLUTIONS

Printing the PDF file as an
image may solve this
problem. Turn on Print As
Image from the Acrobat
printing options.

It will take longer to
print when you print a
PDF file as an image.

Reduce the photo size. If you
increase the photo size in the
software application, the
resolution will be reduced.

Suggested solutions: Change
the font setting (see
"Changing the font
setting" on page 22).

This is not a problem. Just
keep printing.

Set the correct paper size in
the

Custom

in the printer propeties. See

Software section

in the

Paper

.

tab

Printing quality problems

If the inside of the printer is dirty or paper has been loaded improperly, you
may notice a reduction in print quality. See the table below to clear the
problem.

CONDITION SUGGESTED SOLUTIONS

CONDITION SUGGESTED SOLUTIONS

Toner specks

AaBbCc
AaBbCc
AaBbCc

• The paper may not meet specifications; for
example, the paper is too moist or too
rough. See "Selecting print media" on
page 24.

• The paper path may need cleaning. See
"Cleaning the inside" on page 56.

AaBbCc
AaBbCc

Dropouts

AaBbCc
AaBbCc

AaBbCc
AaBbCc
AaBbCc

White Spots

If faded areas, generally rounded, occur
randomly on the page:

• A single sheet of paper may be defective.
Try reprinting the job.

• The moisture content of the paper is
uneven or the paper has moist spots on its
surface. Try a different brand of paper. See
"Selecting print media" on page 24.

• The paper lot is bad. The manufacturing
processes can cause some areas to reject
toner. Try a different kind or brand of
paper.

• Change the printer option and try again. Go
to printer properties, click Paper tab, and
set type to Thick Paper. Refer to the
Software section for details.

If these steps do not correct the problem,
contact a service representative.

White spots appear on the page:

• The paper is too rough and a lot of dirt from
the paper falls to the inner devices within
the printer, which means the transfer belt
may be dirty. Clean the inside of your
printer. Contact a service representative.

• The paper path may need cleaning.
Contact a service representative.

Light or faded print

If a vertical white streak or faded area appears
on the page:

• The toner supply is low. You may be able
to temporarily extend the toner cartridge
life. See "Replacing the toner cartridge" on
page 59. If this does not improve the print
quality, install a new toner cartridge.

• The paper may not meet paper
specifications; for example, the paper is too
moist or too rough. See "Selecting print
media" on page 24.

• If the entire page is light, the print
resolution setting is too low. Adjust the print
resolution. See the help screen of the
printer driver.

• A combination of faded or smeared defects
may indicate that the toner cartridge needs
cleaning.

• The surface of the LSU part inside the
printer may be dirty. See "Cleaning the
inside" on page 56.

Vertical lines

If black vertical streaks appear on the page:

• The drum inside the toner cartridge has
probably been scratched. Remove the
toner cartridge and install a new one. See
"Replacing the toner cartridge" on page 59.

If white vertical streaks appear on the page:

• The surface of the LSU part inside the
printer may be dirty. See "Cleaning the
inside" on page 56.

If vertical streaks appear on the page:

• The surface of the scanner glass and its
white sheet may be dirty. Clean these unit.
See "Cleaning the scan unit" on page 58. If
this problem persists, contact a service
representative.

Troubleshooting | 75

CONDITION SUGGESTED SOLUTIONS

Color or Black
background

If the amount of background shading becomes
unacceptable:

• Change to a lighter weight paper. See
"Selecting print media" on page 24.

• Check the printer’s environment: very dry
(low humidity) or high humidity (higher than
80% RH) conditions can increase the
amount of background shading.

• Remove the old toner cartridge and install
a new one. See "Replacing the toner
cartridge" on page 59.

CONDITION SUGGESTED SOLUTIONS

Misformed
characters

• If characters are improperly formed and
producing hollow images, the paper stock
may be too slick. Try a different paper. See
"Selecting print media" on page 24.

• If characters are improperly formed and
producing a wavy effect, the scanner unit
may need service. For service, contact a
service representative.

Toner smear

Vertical repetitive
defects

Background scatter

A

• Clean the inside of the printer. See
"Cleaning the inside" on page 56.

• Check the paper type and quality. See
"Selecting print media" on page 24.

• Remove the toner cartridge and install a
new one. See "Replacing the toner
cartridge" on page 59.

If marks repeatedly appear on the printed side
of the page at even intervals:

• The toner cartridge may be damaged. If a
repetitive mark occurs on the page, print a
cleaning sheet several times to clean the
cartridge. After the printout, if you still have
the same problems, remove the toner
cartridge and install a new one. See
"Replacing the toner cartridge" on page 59.

• Parts of the printer may have toner on
them. If the defects occur on the back of
the page, the problem will likely correct
itself after a few more pages.

• The fusing assembly may be damaged.
Contact a service representative.

Background scatter results from bits of toner
randomly distributed on the printed page.

• The paper may be too damp. Try printing
with a different batch of paper. Do not open
packages of paper until necessary so that
the paper does not absorb too much
moisture.

• If background scatter occurs on an
envelope, change the printing layout to
avoid printing over areas that have
overlapping seams on the reverse side.
Printing on seams can cause problems.

• If background scatter covers the entire
surface area of a printed page, adjust the
print resolution through your software
application or the printer properties.

Page skew

AaBbCc

AaBbCc

AaBbCc

AaBbCc

AaBbCc

Curl or wave

Wrinkles or creases

Back of printouts
are dirty

• Ensure that the paper is loaded properly.

• Check the paper type and quality. See
"Selecting print media" on page 24.

• Ensure that the paper or other material is
loaded correctly and the guides are not too
tight or too loose against the paper stack.

• Ensure that the paper is loaded properly.

• Check the paper type and quality. Both high
temperature and humidity can cause paper
curl. See "Selecting print media" on
page 24.

• Turn over the stack of paper in the tray. Also
try rotating the paper 180° in the tray.

• Ensure that the paper is loaded properly.

• Check the paper type and quality. See
"Selecting print media" on page 24.

• Turn over the stack of paper in the tray. Also
try rotating the paper 180° in the tray.

• Check for leaking toner. Clean the inside of
the printer. See "Cleaning the inside" on
page 56.

76 | Troubleshooting

CONDITION SUGGESTED SOLUTIONS

Solid Color or
Black pages

A

• The toner cartridge may not be installed
properly. Remove the cartridge and reinsert
it.

• The toner cartridge may be defective and
need replacing. Remove the toner cartridge
and install a new one. See "Replacing the
toner cartridge" on page 59.

• The printer may require repair. Contact a
service representative.

CONDITION SUGGESTED SOLUTIONS

An unknown image
repetitively appears
on a next few
sheets or loose
toner, light print, or
contamination
occurs.

Your printer is probably being used at an
altitude of 1,000 m (3,281 ft) or above.

The high altitude may affect the print quality
such as loose toner or light imaging. You can
set this option through

DELL → DELL Printers → your printer driver
name →

adjustment" on page 20.

Printer Settings Utility. See "Altitude

Start → Programs →

Copying problems

Loose toner

Character Voids

A

Horizontal stripes

AaBbCc
AaBbCc

AaBbCc
AaBbCc
AaBbCc

Curl

• Clean the inside of the printer. See
"Cleaning the inside" on page 56.

• Check the paper type and quality. See
"Selecting print media" on page 24.

• Remove the toner cartridge and install a
new one. See "Replacing the toner
cartridge" on page 59.

• If the problem persists, the printer may
require repair. Contact a service
representative.

Character voids are white areas within parts of
characters that should be solid black:

• If you are using transparencies, try another
type of transparency. Because of the
composition of transparencies, some
character voids are normal.

• You may be printing on the wrong surface
of the paper. Remove the paper and turn it
around.

• The paper may not meet paper
specifications. See "Selecting print
media" on page 24.

If horizontally aligned black streaks or smears
appear:

• The toner cartridge may be installed
improperly. Remove the cartridge and
reinsert it.

• The toner cartridge may be defective.
Remove the toner cartridge and install a
new one. See "Replacing the toner
cartridge" on page 59.

• If the problem persists, the printer may
require repair. Contact a service
representative.

If the printed paper is curled or paper does not
feed into the printer:

• Turn over the stack of paper in the tray.
Also try rotating the paper 180° in the tray.

• Change the printer option and try again. Go
to printer properties, click Paper tab, and
set type to Thin Paper. Refer to the
Software section for details.

CONDITION SUGGESTED SOLUTIONS

Copies are too light
or too dark.

Smears, lines,
marks, or spots
appears on copies.

Copy image is
skewed.

Blank copies print
out.

Image rubs off the
copy easily.

Frequent copy paper
jams occur.

Toner cartridge
produces fewer
copies than expected
before running out of
toner.

Use Darkness () to darken or lighten the
background of the copies.

• If defects are on the original, press
Darkness () to lighten the background of

your copies.

• If no defects are on the original, clean the
scan unit. See "Cleaning the scan unit" on
page 58.

• Ensure that the original is face down on the
scanner glass or face up in the DADF.

• Check that the copy paper is loaded
correctly.

Ensure that the original is face down on the
scanner glass or face up in the DADF.

• Replace the paper in the tray with paper
from a new package.

• In high humidity areas, do not leave paper
in the printer for extended periods of time.

• Fan the stack of paper, then turn it over in
the tray. Replace the paper in the tray with
a fresh supply. Check/adjust the paper
guides, if necessary.

• Ensure that the paper is the proper paper
weight. 75 g/m
recommended.

• Check for copy paper or pieces of copy
paper remaining in the printer after a paper
jam has been cleared.

• Your originals may contain pictures, solids,
or heavy lines. For example, your originals
may be forms, newsletters, books, or other
documents that use more toner.

• The printer may be turned on and off
frequently.

• The scanner lid may be left open while
copies are being made.

2

(20 lb bond) paper is

Troubleshooting | 77

Scanning problems Dell Scan Manager problems

CONDITION SUGGESTED SOLUTIONS

The scanner does
not work.

The unit scans very
slowly.

Message appears on
your computer
screen:

• “Device cannot be
set to the H/W
mode you want.”

• “Port is being used
by another
program.”

• “Port is Disabled.

• “Scanner is busy
receiving or
printing data.
When the current
job is completed,
try again.”

• “Invalid handle.”

• “Scanning has
failed.”

• Ensure that you place the original to be
scanned face down on the scanner glass, or
face up in the DADF.

• There may not be enough available memory
to hold the document you want to scan. Try
the Prescan function to see if that works. Try
lowering the scan resolution rate.

• Check that the USB cable is connected
properly.

• Ensure that the USB cable is not defective.
Switch the cable with a known good cable. If
necessary, replace the cable.

• Check that the scanner is configured
correctly. Check scan setting in the
SmarThru Configuration or the application
you want to use to make certain that the
scanner job is being sent to the correct port.

• Check if the printer is printing received data.
If so, scan the document after the received
data has been printed.

• Graphics are scanned more slowly than text.

• Communication speed slows in scan mode
because of the large amount of memory
required to analyze and reproduce the
scanned image. Set your computer to the
ECP printer mode through BIOS setting. It
will help to increase the speed. For details
about how to set BIOS, refer to your
computer user’s guide.

• There may be a copying or printing job in
progress. When that job is complete, try your
job again.

• The Selected port is currently being used.
Restart your computer and try again.

• The printer cable may be improperly
connected or the power may be off.

• The scanner driver is not installed or the
operating environment is not set up properly.

• Ensure that the printer is properly connected
and the power is on, Then restart your
computer.

• The USB cable may be improperly
connected or the power may be off.

CONDITION SUGGESTED SOLUTIONS

I cannot use the Dell
Scan Manager.

Check your operating system. Supporting
operating systems are Windows 2000/XP/
2003/2008/Vista.

Fax problems

CONDITION SUGGESTED SOLUTIONS

The printer is not
working, there is no
display and the
buttons are not
working.

No dial tone sounds. • Check that the phone line is connected

The numbers stored
in memory do not
dial correctly.

The original does not
feed into the printer.

Faxes are not
received
automatically.

The printer does not
send.

The incoming fax has
blank spaces or is of
poor-quality.

Some of the words
on an incoming fax
are stretched.

• Unplug the power cord and plug it in again.

• Ensure that there is power to the electrical
outlet.

properly.

• Check that the phone socket in the wall is
working by plugging in another phone.

Ensure that the numbers are stored in memory
correctly. Print a
see "Printing Address Book" on page 51.

• Ensure that the paper is not wrinkled and
you are putting it in correctly. Check that the
original is the right size, not too thick or thin

• Ensure that the DADF is firmly closed.

• The ADF rubber pad may need to be
replaced. See "Replacing the DADF rubber
pad" on page 62.

• The receiving mode should be set to Fax.

• Ensure that there is paper in the tray.

• Check to see if the display shows any error
message. If it does, clear the problem.

• Ensure that the original is loaded in the
DADF or on the scanner glass.

• Sending should show up on the display.

• Check the fax printer you are sending to, to
see if it can receive your fax.

• The fax printer sending you the fax may be
faulty.

• A noisy phone line can cause line errors.

• Check your printer by making a copy.

• The toner cartridge may be empty. Replace
the toner cartridge, referring to page 59.

The fax printer sending you the fax had a
temporary document jam.

Phone Book

list, referring to

78 | Troubleshooting

There are lines on
the originals you
send.

Check your scan unit for marks and clean it.
See "Cleaning the scan unit" on page 58.

CONDITION SUGGESTED SOLUTIONS

The printer dials a
number, but a
connection with the
other fax printer fails.

Faxes do not store in
memory.

Blank areas appear
at the bottom of each
page or on other
pages, with a small
strip of text at the
top.

The other fax printer may be turned off, out of
paper, or cannot answer incoming calls. Speak
with the other printer operator and ask her/him
to sort out the problem.

There may not be enough memory space to
store the fax. If the display shows the Memory
Full message, delete from memory any faxes
you no longer need and then try again to store
the fax.

You may have chosen the wrong paper
settings in the user option setting. For details
about paper settings. See "Selecting print
media" on page 24.

PROBLEM

When printing a
document in
Macintosh with
Acrobat
Reader 6.0 or
higher, colors
print incorrectly.

POSSIBLE

CAUSE

The resolution
setting in the
printer driver may
not be matched
with the one in
Acrobat Reader.

Ensure that the resolution
setting in your printer driver
matches the one in Acrobat
Reader.

Common Windows problems

CONDITION SUGGESTED SOLUTIONS

“File in Use”
message appears
during installation.

Exit all software applications. Remove all
software from the StartUp Group, then restart
Windows. Reinstall the printer driver.

SOLUTION

Common PostScript problems

The following situations are PS language specific and may occur when
several printer languages are being used.

To receive a printed or screen-displayed message when PostScript
errors occur, open the Print Options window and click the desired
selection next to the PostScript errors section

PROBLEM

PostScript file
cannot be
printed.

“Limit Check
Error” message
appears.

A PostScript
error page prints.

POSSIBLE

CAUSE

The PostScript
driver may not be
installed correctly.

The print job was
too complex.

The print job may
not be PostScript.

SOLUTION

• Install the PostScript
driver, referring to
Software section.

• Print a configuration page
and verify that the PS
version is available for
printing.

• If the problem persists,
contact a service
representative.

You might need to reduce the
complexity of the page or
install more memory.

Ensure that the print job is a
PostScript job. Check to see
whether the software
application expected a setup
or PostScript header file to be
sent to the printer.

“General Protection
Fault”, “Exception
OE”, “Spool32”, or
“Illegal Operation”
messages appear.

“Fail To Print”, “A
printer timeout error
occurred.” messages
appear.

Refer to the Microsoft Windows documentation that came with your
computer for further information on Windows error messages.

Close all other applications, reboot Windows
and try printing again.

These messages may appear during printing.
Just keep waiting until the printer finishes
printing. If the message appears in ready mode
or after printing has been completed, check the
connection and/or whether an error has
occurred.

The optional tray
is not selected in
the driver.

The printer driver
has not been
configured to
recognize the
optional tray.

Open the PostScript driver
properties, select the

Settings

option of the

Options

tab, and set the

Installable

section to

Device

Tray

Installed

.

Troubleshooting | 79

Common Linux problems

CONDITION SUGGESTED SOLUTIONS

The printer does not
print.

• Check if the printer driver is installed in your
system. Open Unified Driver configurator
and switch to the Printers tab in Printers
configuration window to look at the list of
available printers. Ensure that your printer is
displayed on the list. If not, invoke Add new
printer wizard to set up your device.

• Check if the printer is started. Open Printers
configuration and select your printer on the
printers list. Look at the description in the
Selected printer pane. If its status contains
“(stopped)” string, press the Start button.
After that normal operation of the printer
should be restored. The “stopped” status
might be activated when some problems in
printing occurred. For instance, this could be
an attempt to print document when port is
claimed by a scanning application.

• Check if the port is not busy. Since functional
components of MFP (printer and scanner)
share the same I/O interface (port), the
situation of simultaneous access of different
“consumer” application to the same port is
possible. To avoid possible conflicts, only
one of them at a time is allowed to gain
control over the device. The other
“consumer” will encounter “device busy”
response. You should open ports
configuration and select the port assigned to
your printer. In the Selected port pane you
can see if the port is occupied by some other
application. If this is the case, you should
wait for completion of the current job or
should press Release port button, if you are
sure that the present owner is not functioning
properly.

• Check if your application has special print
option such as “-oraw”. If “-oraw” is specified
in the command line parameter then remove
it to print properly. For Gimp front-end, select
“print” -> “Setup printer” and edit command
line parameter in the command item.

• The CUPS (Common Unix Printing System)
version distributed with SuSE Linux 9.2
(cups-1.1.21) has a problem with ipp
(Internet Printing Protocol) printing.Use the
socket printing instead of ipp or install later
version of CUPS (cups-1.1.22 or higher).

CONDITION SUGGESTED SOLUTIONS

Some color images
come out in
unexpected color.

The printer does not
print whole pages
and its output is half
page printed.

I cannot scan via
Gimp Front-end.

I encounter error
“Cannot open port
device file” when
printing a document.

This is a known bug in Ghostscript (until GNU
Ghostscript version 7.xx) when the base color
space of the document is indexed RGB color
space and it is converted through CIE color
space. Because Postscript uses CIE color
space for Color Matching System, you should
upgrade Ghostscript on your system to at least
GNU Ghostscript version 8.xx or later. You can
find recent Ghostscript versions at
www.ghostscript.com.

It is a known problem that occurs when a color
printer is used on version 8.51 or earlier of
Ghostscript, 64-bit Linux OS, and reported to
bugs.ghostscript.com as Ghostscript Bug

688252.
The problem is solved in AFPL Ghostscript v.

8.52 or above. Download the latest version of
AFPL Ghostscript from http://sourceforge.net/
projects/ghostscript/ and install it to solve this
problem.

• Check if Gimp Front-end has “Xsane: Device
dialog.” on the “Acquire” menu. If not, you
should install Xsane plug-in for Gimp on the
your computer. You can find Xsane plug-in
package for Gimp on Linux distribution CD or
Gimp home page. For the detail information,
refer to the Help for Linux distribution CD or
Gimp Front-end application.

If you wish to use other kind of scan application,
refer to the Help for application.

Avoid changing print job parameters (via LPR
GUI, for example) while a print job is in
progress. Known versions of CUPS server
break the print job whenever print options are
changed and then try to restart the job from the
beginning. Since Unified Linux Driver locks port
while printing, the abrupt termination of the
driver keeps the port locked and therefore
unavailable for subsequent print jobs. If this
situation occurred, try to release the port.

Some color images
come out all black.

80 | Troubleshooting

This is a known bug in Ghostscript (until GNU
Ghostscript version 7.05) when the base color
space of the document is indexed color space
and it is converted through CIE color space.
Because Postscript uses CIE color space for
Color Matching System, you should upgrade
Ghostscript on your system to at least GNU
Ghostscript version 7.06 or later. You can find
recent Ghostscript versions at
www.ghostscript.com.

CONDITION SUGGESTED SOLUTIONS

CONDITION SUGGESTED SOLUTIONS

The printer does not
appear on the
scanners list.

• Check if your printer is attached to your
computer. Ensure th
via the USB port and is turned on.

• Check if the scanner driver for your printer is
installed in your system. Open Unified Driver
configurator, switch to Scanners
configuration, then press Drivers. Ensure
that driver with a name corresponding to
your printer's name is listed in the window.
Check if the port is not busy. Since functional
components of MFP (printer and scanner)
share the same I/O interface (port), the
situation of simultaneous access of different
“consumer” application to the same port is
possible. To avoid possible conflicts, only
one of them at a time is allowed to gain
control over the device. The other
“consumer” will encounter “device busy”
response. This can usually happen while
starting scan procedure, and appropriate
message box appears.

•

To identify the source of the problem, you
should open ports configuration and select the
port assigned to your scanner. port's symbol /
dev/mfp0 corresponds to LP:0 designation
displayed in the scanners’ options, /dev/mfp1
relates to LP:1 and so on. USB ports start at /
dev/mfp4, so scanner on USB:0 relates to /dev/
mfp4 respectively and so forth sequentially. In
the Selected port pane you can see if the port is
occupied by some other appli
the case, you should wait for completion of
the current job or should press Release port
button, if you are sure that the present port's
owner is not functioning properly.

at it is connected properly

cation. If this is

The printer does not
scan.

Refer to Linux User’s Guide that came with your computer for further
information on Linux error messages.

• Check if a document is loaded

• Check if your printer is connected to the
computer. Ensure if it is connected properly if I/
O error is reported while scanning.

• Check if the port is not busy. Since functional
components of MFP (printer and scanner)
share the same I/O interface (port), the
situation of simultaneous access of different
“consumer” application to the same port is
possible. To avoid possible conflicts, only one
of them at a time is allowed to gain control over
the device. The other “consumer” will
encounter “device busy” response. This can
usually happen while starting scan procedure,
and appropriate message box will be displayed.
To identify the source of the problem, you
should open ports configuration and select the
port assigned to your scanner. port’s symbol /
dev/mfp0 corresponds to LP:0 designation
displayed in the scanners’ options, /dev/mfp1
relates to LP:1 and so on. USB ports start at /
dev/mfp4, so scanner on USB:0 relates to /dev/
mfp4 respectively and so forth sequentially. In
the Selected port pane you can see if the port is
occupied by some other application. If this is
the case, you should wait for completion of the
current job or should press Release port
button, if you are sure that the present port’s
owner is not functioning properly.

into the printer.

Troubleshooting | 81

Common Macintosh problems

CONDITION SUGGESTED SOLUTIONS

The printer does not
print PDF file correctly.
Some parts of graphics,
text, or illustrations are
missing.

The document has
printed, but the print job
has not disappeared
from the spooler in Mac
OS 10.3.2.

Some letters are not
displayed normally
during the Cover page
printing.

Refer to Mac OS User’s Guide that came with your computer for
further information on Mac OS error messages.

Incompatibility between the PDF file and
the Acrobat products:

Printing the PDF file as an image may
solve this problem. Turn on Print As
Image from the Acrobat printing options.

It will take longer to print when
you print a PDF file as an image.

Update your Mac OS to OS 10.3.3. or
higher.

This problem is caused because Mac OS
cannot create the font during the Cover
page printing. English alphabet and
numbers are displayed normally at the
Cover page.

82 | Troubleshooting

ordering supplies and accessories

This chapter provides information on purchasing cartridges and accessories available for your printer.

This chapter includes:

• Supplies

• Accessories

• How to purchase

The optional parts or features may differ by countries. Contact your
sales representatives whether the part you want is available in your
country.

SUPPLIES

When the toner runs out, you can order the following type of toner cartridge
for your printer:

TYPE

Standard yield
toner cartridge

High yield
toner cartridge

Paper transfer
belt

AVERAGE YIELD

• Average continuous black
cartridge yield: 2,500
standard pages (Black)

• Average continuous
colored cartridge yield:
2,000 standard pages
(Yellow/Magenta/Cyan)

• Average continuous black
cartridge yield: 5,500
standard pages (Black)

• Average continuous
colored cartridge yield:
5,000 standard pages
(Yellow/Magenta/Cyan)

Approx. 50,000
When the transfer belt has
worn out with abrasion, you
need to change it. By this
time you may be notified with
the transfer belt-related
message on the display.

A

PART NUMBER

T272J (Black)
P586K (Cyan)
K756K (Magenta)
M802K (Yellow)

R717J (Black)
P587K (Cyan)
K757K (Magenta)
M803K (Yellow)

U265J

ACCESSORIES

You can purchase and install accessories to enhance your printer’s
performance and capacity.

ACCESSORY DESCRIPTION PART NUMBER

Memory module Extends your

printer’s memory
capacity.

Optional tray 2 If you are

experiencing
frequent paper
supply problems,
you can attach an
additional 500 sheet
tray. You can print
documents in
various sizes and
types of print
materials.

Hard Disk Allows you to

enhance the printer’s
capability and print in
various ways.

Your printer may have two memory slots with a factory pre-installed
memory module in one slot. When you are expanding the memory
capacity, you can add a memory module to the vacant memory slot,
according to the table above. It is strongly recommended that you
expand a memory module in vacant memory slot only, without
removing a pre-installed memory module. If your printer has 128 MB
memory capacity and you want to add 256 MB, the memory capacity
expands up to 384 MB.

KR039: 256 MB

P955J

N573K

a.Declared yield value in accordance with ISO/IEC 19798.

When purchasing new print cartridges or other supplies, these must
be purchased in the same country where the printer was purchased.
Otherwise, print cartridges or other supplies will be incompatible with
your printer, as configurations of print cartridges and other supplies
vary, depending on the specific country.

HOW TO PURCHASE

To order Dell-authorized supplies or accessories, contact your local Dell
dealer or the retailer where you purchased your printer, or visit

www.dell.com or support.dell.com and select your country/region to

obtain information on calling for technical support.

Ordering supplies and accessories | 83

installing accessories

Your printer is a full-featured model that has been optimized to meet most of your printing needs. Recognizing that each user may
have different requirements, however, Dell makes several accessories available to enhance your printer’s capabilities.

This chapter includes:

• Precautions to take when installing accessories

• Activating the added accessories in printer properties

• Upgrading a memory module

• Using the hard disk

PRECAUTIONS TO TAKE WHEN INSTALLING ACCESSORIES

• Disconnect the power cord
Never remove the control board cover while the power is turned on.
To avoid the possibility of an electrical shock, always disconnect the
power cord when installing or removing ANY internal or external
accessories.

• Discharge static electricity
The control board and internal accessories (network interface card or
memory module) are sensitive to static electricity. Before installing or
removing any internal accessories, discharge static electricity from your
body by touching something metal, such as the metal back plate on any
device plugged into a grounded power source. If you walk around before
finishing the installation, repeat this procedure to discharge any static
electricity again.

• Activating the added accessories in the PS driver properties.
After installing an accessory such as an optional tray, PS driver users
must do the additional setting. Go to the PS printer properties and set
the added accessory activated.

When installing accessories, battery inside the printer is a service
component. Do not change it by yourself.
Risk of explosion if battery is replaced by an incorrect type. Dispose
used batteries according to the instructions.

ACTIVATING THE ADDED ACCESSORIES IN PRINTER PROPERTIES

After installing added accessories, you need to select it in the printer
properties of the printer driver in order to use it.

1. Install the driver (see "Installing the software" on page 19).

2. Click the Windows Start menu.

→

• For Windows 2000, select Settings

• For Windows XP/2003, select Printers and Faxes.

• For Windows Vista/2008, select Control Panel

Sound

3. Select the your printer’s driver and right-click to open Properties.

• For PS driver, select PS driver and right-click to open Properties.

4. In printer driver properties, select Device Options.

• For PS driver, select Device Settings.

5. In printer driver properties, set the necessary options.

• For PS driver, select the Installable Options section and set the

necessary options.

6. Click OK.

→

Printers.

Printers.

→

Hardware and

UPGRADING A MEMORY MODULE

Your printer has a dual in-line memory module (DIMM). Use this memory
module slot to install additional memory.
The printer has two memory slots with a factory pre-installed memory
module in one slot. When you are expanding the memory capacity, you can
add a memory module to the vacant memory slot. It is strongly
recommended that you expand a memory module in vacant memory slot
only without removing a pre-installed memory module (see "Ordering
supplies and accessories" on page 83).

Installing a memory module

1. Turn the printer off and unplug all cables from the printer.

2. Release the screws and remove the rear cover.

3. Release the screws, then lift up the cover slightly and pull the cover to

the right.

1 Control board

cover

If you want to remove an existing memory module, push the two
latches at the ends of the module outward.

4. Take out a new memory module from the plastic bag.

84 | Installing accessories

5. Holding the memory module by the edges, align the memory module on

the slot at about a 30-degree tilt. Ensure that the notches of the module
and the grooves on the slot fit each other.

The notches and grooves illustrated above may not match those
on an actual memory module and its slot.

6. Press the memory module into the slot with care until you hear a 'click'.

USING THE HARD DISK

Installing the hard disk allows the data from your computer to be sent to the
print queue of the printer hard disk. This decreases the workload of the
computer. You can also use various print features, such as storing a job in
the hard disk, proofing a job, and printing private documents.

Installing the hard disk

For order information, see "Accessories" on page 83. Review the
precautions on page 84.

1. Turn the printer off and unplug all cables from the printer.

2. Release the screws and remove the rear cover.

3. Open the control board cover. Release the screws, then lift up the cover

slightly and pull the cover to the right.

Do not press the memory module strongly or the module may be
damaged. If the module does not seem to fit into the slot properly,
carefully try the previous procedure again.

7. Replace the control board cover and fasten the cover with the screws.

8. Replace the rear cover and fasten the cover with the screw.

9. Reconnect the power cord and printer cable, and turn the printer on.

To release the memory module, pull the two tabs on the sides of
the slot outwards, then the module springs out.

10. If you use the PS driver, you must activate the added memory in the PS
driver properties.

See "Activating the added accessories in printer properties" on page 84.

1 control board

cover

4. Align the connector on the hard disk with the connector on the control

board. Push the hard disk in until it is latched into place

.

Installing accessories | 85

5. Fasten the screws supplied with your new hard disk.

6. Replace the control board cover and fasten the cover with the screws.

7. Replace the rear cover and fasten the cover with the screw.

8. Reconnect the power cord and printer cable, and turn the printer on.

9. Print a configuration page from the control panel to check if the hard disk

is correctly installed. See "Printing reports" on page 55.

10. If you use the PS driver, you must activate the added hard disk in the PS
driver properties.

See "Activating the added accessories in printer properties" on page 84.

Printing with the optional hard disk

After installing the optional hard disk, you can use advanced printing
features, such as storing or spooling a print job to the hard disk, proofing a
job, and specifying of printing a private job in the printer properties window.

Once you have stored files in the hard disk, you can easily print or delete
the stored files using the control panel of your printer.

Storing a job

You can store jobs in the installed hard disk.

1. Open the file you want to store.

2. Select Print from the File menu. The Print window displays.

3. Click Properties. If you see Setup, Print or Options, click the

button instead.

4. Click the Other Options tab and click Job type.

5. Select the print mode you want from the drop-down list.

• Normal: Prints in normal mode.

• Proof: Prints the first file and after a pause prints the next file.

• Confidentical: Stores the files, securing them with a password.

• Store: Stores the file to the hard disk.

• Spool: Spools the file into the hard disk and prints it from the hard
disk queue.

• Delay: Prints the file at a specified time.

6. Enter the user’s name and file name.

7. Click OK until the Print window is displayed.

8. Click OK or Print to start printing.

Printing a stored job

You can print jobs currently stored in the hard disk.

1. Press Menu () until System Setup appears on the bottom line of
the display and press OK.

2. Press the left/right arrow until Job Manage appears and press OK.

3. Press the left/right arrow until Store Job appears and press OK.

4. Press the left/right arrow until the user’s name and file name you
want appear and press OK.

5. If the select file is a confidential print job, enter the specified 4-digit

password.
Press the left/right arrow to enter the first digit and press OK. The
cursor automatically moves to the next digit position. Enter the 2nd,

3rd, and 4th digit in the same way.

6. When Print appears, press OK.
If you enter the incorrect password, Invalid Password appears.

Reenter the correct password.

7. Press the left/right arrow until the number of copies you want
appears and press OK.

8. Press OK. Printing starts.

Deleting a stored job

You can delete jobs currently stored in the hard disk.

1. Press Menu () until System Setup appears on the bottom line of
the display and press OK.

2. Press the left/right arrow until Job Manage appears and press OK.

3. Press the left/right arrow until Store Job appears and press OK.

4. Press the left/right arrow until the user’s name and file name you
want appear and press OK.

5. If the select file is a confidential print job, enter the specified 4-digit

password.
Press the left/right arrow to enter the first digit and press OK. The
cursor automatically moves to the next digit position. Enter the 2nd,
3rd, and 4th digit in the same way.

6. Press the left/right arrow until Delete appears and press OK.
If you enter the incorrect password, Invalid Password appears.
Reenter the correct password.

7. When Yes appears, press OK.

Controlling the active job queue

All of the print jobs waiting to be printed are listed in the Active Job
Queue in the order you sent them to the printer. You can delete a job
from the queue before printing, or promote a job to print sooner.

To delete a file from the queue:

1. Press Menu () until System Setup appears on the bottom line of
the display and press OK.

2. Press the left/right arrow until Job Manage appears and press OK.

3. Press the left/right arrow until Active Job appears and press OK.

4. Press the left/right arrow until the user’s name and file name you
want appear and press OK.

5. If the select file is a confidential print job, enter the specified 4-digit

password.
Press the left/right arrow to enter the first digit and press OK. The
cursor automatically moves to the next digit position. Enter the 2nd,
3rd, and 4th digit in the same way.

86 | Installing accessories

6. Press the left/right arrow until Cancel appears and press OK.

If you enter the incorrect password, Invalid Password appears.
Reenter the correct password.

7. Press the left/right arrow until Yes appears and press OK.

To promote a file from the queue:

You can select a job waiting in the Active Job Queue and change its
print order so that it can be printed sooner.

1. Press Menu () until System Setup appears on the bottom line of
the display and press OK.

2. Press the left/right arrow until Job Manage appears and press OK.

3. Press the left/right arrow until Active Job appears and press OK.

4. Press the left/right arrow until the user’s name and file name you
want appear and press OK.

5. If the select file is a confidential print job, enter the specified 4-digit

password.
Press the left/right arrow to enter the first digit and press OK. The
cursor automatically moves to the next digit position. Enter the 2nd,

3rd, and 4th digit in the same way.

6. Press the left/right arrow until Promote appears and press OK.
If you enter the incorrect password, Invalid Password appears.

Reenter the correct password.

To print a file immediately:

You can print a job scheduled to be printed at a specified time
immediately. In this case, the job currently printing is stopped and the
selected job will be printed. This function is available when the job is
scheduled for later printing.

1. Press Menu () until System Setup appears on the bottom line of
the display and press OK.

2. Press the left/right arrow until Job Manage appears and press OK.

3. Press the left/right arrow until Active Job appears and press OK.

4. Press the left/right arrow until the user’s name and file name you
want appear and press OK.

5. If the select file is a confidential print job, enter the specified 4-digit

password.
Press the left/right arrow to enter the first digit and press OK. The

cursor automatically moves to the next digit position. Enter the 2nd,
3rd, and 4th digit in the same way.

6. Press the left/right arrow until Release appears and press OK.
This option appears only when you select a Delay print job. See
page 86.
If you enter the incorrect password, Invalid Password appears.

Reenter the correct password.

Printing using the form files

You can store up to 10 form files in the hard disk and make them printed
with your document.

First, you need to create a form file using the printer driver. See the
Software section.

1. Press Menu () until System Setup appears on the bottom line of
the display and press OK.

2. Press the left/right arrow until Form Menu appears and press OK.

3.

Press the left/right arrow until the form you want appears and press OK.

•Off: Prints in normal mode.

•Single Form: Prints all page using the first form.

•Double Form: Prints the front page using the first form and the

back page using the second form.

4. Press Back ( ) to return to the upper menu level.

5. Press the left/right arrow until Select Form appears and press OK.

6. Press OK when 1st Form appears.

7. Press the left/right arrow until the form file you want appears and

press OK.
If you select Double Form, continue the next step.

8. Press the left/right arrow until 2nd Form appears and press OK.

9. Press the left/right arrow until the form file for the second form
appears and press OK.

File policy

You can choose the file policy for generating file name before you proceed
with the job through hard disk. If the hard disk memory already has the
same name when you entered a new file name, you can rename or
overwrite it.

1. Press Menu () until System Setup appears on the bottom line of
the display and press OK.

2. Press the left/right arrow until Job Manage appears and press OK.

3. Press the left/right arrow until File Policy appears and press OK.

4. Press the left/right arrow until the job setting you want appears and
press OK.

• Rename: If the hard disk memory already has the same name when

you enter a new file name, the file will be saved as a different name
that is automatically programmed.

• Overwrite: You can set the printer to delete previous job information
on hard disk as you store new job information.

5. Press OK.

Deleting residual image data

ImageOverwrite is a security measure for customers who are concerned

about unauthorized access and duplication of classified or private
document.

1. Press Menu () until System Setup appears on the bottom line of
the display and press OK.

2. Press the left/right arrow until ImageOverwrite appears and press
OK.

3. Press the left/right arrow until the job setting you want appears and
press OK.

•Immediate:All residual image data from the printer will be erased

immediately after each job has been processed.

• On Demand: This option provides an on-demand facility for a
system administrator to erase all the real image data remained in
hard disk after this option enabled. All existing jobs will be deleted
regardless of their status and all job submissions will be prohibited
for the duration of the overwrite.

4. Press the left/right arrow to move to On or Off for Immediate.
Press the left/right arrow to move to Enable or Disable for On

Demand.

If you selected On Demand enabled, the printer confirms if the
overwrite feature starts now. Press the left/right arrow to select
Yes or No. If you select Yes, On Demand overwrite starts as soon
as you select Yes. If you select No, this feature will be enabled.

5. Press OK.

Installing accessories | 87

specifications

This chapter guides you about this printer’s specifications such as various features.

This chapter include:

• General specifications

• Printer specifications

• Scanner specifications

• Copier specifications

• Facsimile specifications

GENERAL SPECIFICATIONS

The symbol * optional feature depending on printers.

ITEM DESCRIPTION

DADF Capacity

DADF
document size

Paper input
capacity

Paper output
capacity

Power rating AC 110 - 127 V or AC 220 - 240 V

Power
consumption

Noise Level

Default time to
power save
mode from
ready mode

Boot-up time Less than 49 seconds

Operating
environment

Up to 50 sheets 75 g/m2 (20 lb bond)

Width: 148 (5.8 inches) to 216 (8.5 inches) mm
Length: 148 (5.8 inches) to 356 (14 inches) mm

• Tray: 250 sheets for plain paper, 75 g/m2 (20 lb
bond)

• Multi-purpose tray: 100 sheets for plain paper, 75 g/

2

m

(20 lb bond)

• Optional tray: 500 sheets for plain paper, 75 g/m
(20 lb bond)

For details about paper input capacity, see 25 page.

Face down: 170 sheets 75 g/m2 (20 lb bond)

See the Rating label on the printer for the correct
voltage, frequency (hertz) and type of current for your
printer.

• Average operating mode: Less than 580 W

• Ready mode: Less than 82 W

• Power save mode: Less than 18 W

• Power off mode: 0 W

a

• Ready mode: Less than 32 dBA

• Printing mode: Less than 53 dBA

• Copying mode: Less than 54 dBA

20 Minutes

The boot-up time will be longer, if data volume is a lot in
the HDD.

• Temperature: 15 to 32.5 °C (59 to 90.5 °F)

• Humidity: 20 to 80% RH

ITEM DESCRIPTION

Toner
cartridge life

Paper transfer
belt

Memory
(Expandable)*

2

External
dimension
(W x D x H)

Weight
(Including
consumables)

Package
weight

Duty cycle
(Monthly)

Fusing
temperature

a. Sound Pressure Level, ISO 7779
b. Declared yield value in accordance with ISO/IEC 19798. The number of

pages may be affected by operating environment, printing interval,
media type, and media size.

Black Average continuous black cartridge

b

Color
(Yellow/
Magenta/
Cyan)

Approx. 50,000 pages (A4, Letter)

128 MB (max. 384 MB)

468 x 498 x 651 mm
(18.4 x 19.6 x 25.6 inches) without optional tray

36 kg (79.37 lbs)

• Paper: 5.8 Kg (12.7 lbs)

• Plastic: 1.8 Kg (3.9 lbs)

Up to 65,000 pages

180 °C (356 °F)

yield: 5,500 standard pages
(Shipped with 2,500 pages Starter

toner cartridge.)

Average continuous colored cartridge
yield: 5,000 standard pages
(Shipped with 2,000 pages Starter
toner cartridge.)

Display 16 characters x 2 lines

88 | Specifications

PRINTER SPECIFICATIONS SCANNER SPECIFICATIONS

ITEM DESCRIPTION

Printing method Color laser beam printing

Printing speed

Duplex printing

a

Up to 20 ppm (A4), 21 ppm (Letter)

Up to 7 ipm (A4/Letter)

speed

First print out
time

Black &
White

Color

From ready: Less than 25 seconds
From coldboot: Less than 75 seconds

From ready: Less than 25 seconds
From coldboot: Less than 75 seconds

Print resolution Max. 2,400 x 600 dpi effective output

Printer language SPL, PostScript 3, PCL5ce and PCL6

b

OS compatibility

• Windows: 2000/XP/2003/2008/Vista

• Linux: RedHat 8.0~9.0, Mandrake 9.2~10.1,
SuSE 8.2~9.2, Fedra Core 1~4

• Macintosh: Mac OS X 10.3~10.5, Universal Mac

Interface • High speed USB 2.0

• Ethernet 10/100 Base TX (embedded type)

a.It will be affected by operating system used, computing performance,

application software, connecting method, media type, media size and
job complexity.

b.Visit www.dell.com to download the latest software version.

ITEM DESCRIPTION

Compatibility TWAIN standard/WIA standard

Scanning method

Resolution

a

Color CCD

TWAIN
standard/
WIA standard

• Optical: Up to 600 x 1,200 dpi

• Enhanced: Up to 4,800 x 4,800
dpi

Scan to USB 100, 200, 300 dpi

Scan to E-

100, 200, 300 dpi

mail

Scan to PC 75, 150, 200, 300, 600 dpi

Network Scan

PDF, TIFF, JPEGb, BMP

File format

Effective
scanning length

Effective

• Scanner glass: 289 mm (11.38 inches)

• DADF: 348 mm (13.7 inches)

Max. 208 mm (8.2 inches)

scanning width

Color bit depth • Internal: 36 bit

• External: 24 bit

Mono bit depth • 1 bit for black & white mode

• 8 bit for gray scale

a.Due to the applications for scanning, the maximum resolution might

differ.

b.JPEG is not available when you select the mono mode in scan color.

COPIER SPECIFICATIONS

ITEM DESCRIPTION

a

Copy Speed

Copy
resolution

Zoom range • DADF: 25% to 100%

a.Copy speed is based on Single Document Multiple Copy.

Up to 20 cpm (A4), 21 cpm (Letter)

Text • DADF: Up to 600 x 600 dpi

• Scanner glass: Up to 600 x 600 dpi

Text/photo Up to 600 x 600 dpi

Magazine Up to 600 x 600 dpi

Photo • DADF: Up to 600 x 600 dpi

• Scanner glass: Up to 1,200 x 1,200
dpi

• Scanner glass: 25% to 400%

Specifications | 89

FACSIMILE SPECIFICATIONS

ITEM DESCRIPTION

Compatibility ITU-T G3

Applicable line Public Switched Telephone Network (PSTN) or

Data coding MH/MR/MMR/JBIG/JPEG

Modem speed 33.6 Kbps

Transmission
speed

Maximum
document length

Resolution Color 200 x 200 dpi

Memory 4 MB (Approx. 200 pages)

Halftone 256 levels

a.Standard resolution, MMR(JBIG), Maximum modem speed, Phase ”C”

by ITU-T No. 1 chart, Memory Tx, ECM.

behind PABX

Up to 3 seconds/page

356 mm

Black • Standard: Up to 203 x 98 dpi

• Fine: Up to 203 x 196 dpi

• Super Fine: Up to 300 x 300 dpi

a

(Receiving only)

90 | Specifications

appendix

DELL TECHNICAL SUPPORT POLICY

Technician-assisted technical support requires the cooperation and participation of the customer in the troubleshooting process and provides for restoration of the
Operating System, application software and hardware drivers to the original default configuration as shipped from Dell, as well as the verification of appropriate
functionality of the printer and all Dell-installed hardware. In addition to this technician assisted technical support, online technical support is available at Dell
Support. Additional technical support options may be available for purchase.

Dell provides limited technical support for the printer and any Dell-installed software and peripherals. Support for third-party software and peripherals is provided by
the original manufacturer, including those purchased and/or installed through Software & Peripherals (DellWare), ReadyWare, and Custom Factory Integration
(CFI/DellPlus).

CONTACTING DELL

You can access Dell Support at support.dell.com. Select your region on the WELCOME TO DELL SUPPORT page, and fill in the requested details to access help
tools and information.
You can contact Dell electronically using the following addresses:

• World Wide Web

www.dell.com/
www.dell.com/ap/ (Asian/Pacific countries only)
www.dell.com/jp/ (Japan only)
www.euro.dell.com (Europe only)
www.dell.com/la/ (Latin American and Caribbean countries)
www.dell.ca (Canada only)

• Anonymous file transfer protocol (FTP)
ftp.dell.com
Log in as user: anonymous, and use your email address as your password.

• Electronic Support Service

[e-mail]
[e-mail]
[e-mail] (Latin America and Caribbean countries only)
[e-mail] (Asian/Pacific countries only)
support.jp.dell.com (Japan only)
support.euro.dell.com (Europe only)

• Electronic Quote Service

[e-mail] (Asian/Pacific countries only)
[e-mail] (Canada only)

WARRANTY AND RETURN POLICY

Dell Inc. (“Dell”) manufactures its hardware products from parts and components that are new or equivalent to new in accordance with industry-standard practices.
For information about the Dell warranty for your printer, refer to the Product Information Guide.

Appendix | 91

glossary

The following glossary helps you get familiar with the product by
understanding the terminologies commonly used with printing as well
as mentioned in this user's guide.

ADF

An Automatic Document Feeder (ADF) is a mechanism that will
automatically feed an original sheet of paper so that the printer can scan
some amount of the paper at once.

AppleTalk

AppleTalk is a proprietary suite of protocols developed by Apple, Inc for
computer networking. It was included in the original Macintosh (1984)
and is now deprecated by Apple in favor of TCP/IP networking.

BIT Depth

A computer graphics term describing the number of bits used to
represent the color of a single pixel in a bitmapped image. Higher color
depth gives a broader range of distinct colors. As the number of bits
increases, the number of possible colors becomes impractically large for
a color map. 1-bit color is commonly called as monochrome or black and
white.

BMP

A bitmapped graphics format used internally by the Microsoft Windows
graphics subsystem (GDI), and used commonly as a simple graphics file
format on that platform.

BOOTP

Bootstrap Protocol. A network protocol used by a network client to
obtain its IP address automatically. This is usually done in the bootstrap
process of computers or operating systems running on them. The
BOOTP servers assign the IP address from a pool of addresses to each
client. BOOTP enables 'diskless workstation' computers to obtain an IP
address prior to loading any advanced operating system.

CCD

Charge Coupled Device (CCD) is a hardware which enables the scan
job. CCD Locking mechanism is also used to hold the CCD module to
prevent any damage when you move the printer.

Collation

Collation is a process of printing a multiple-copy job in sets. When
collation is selected, the device prints an entire set before printing
additional copies.

Control Panel

A control panel is a flat, typically vertical, area where control or
monitoring instruments are displayed. They are typically found in front of
the printer.

Coverage

It is the printing term used for a toner usage measurement on printing.
For example, 5% coverage means that an A4 sided paper has about 5%
image or text on it. So, if the paper or original has complicated images or
lots of text on it, the coverage will be higher and at the same time, a
toner usage will be as much as the coverage.

CSV

Comma Separated Values (CSV). A type of file format, CSV is used to
exchange data between disparate applications. The file format, as it is
used in Microsoft Excel, has become a pseudo standard throughout the
industry, even among non-Microsoft platforms.

DADF

A Duplex Automatic Document Feeder (DADF) is a mechanism that will
automatically feed and flip over an original sheet of paper so that the
printer can scan on both sides of the paper.

Default

The value or setting that is in effect when taking a printer out of its box
state, reset, or initialized.

DHCP

A Dynamic Host Configuration Protocol (DHCP) is a client-server
networking protocol. A DHCP server provides configuration parameters
specific to the DHCP client host requesting, generally, information
required by the client host to participate on an IP network. DHCP also
provides a mechanism for allocation of IP addresses to client hosts.

DIMM

Dual Inline Memory Module (DIMM), a small circuit board that holds
memory. DIMM stores all the data within the printer like printing data,
received fax data.

DNS

The Domain Name Server (DNS) is a system that stores information
associated with domain names in a distributed database on networks,
such as the Internet.

Dot Matrix Printer

A dot matrix printer refers to a type of computer printer with a print head
that runs back and forth on the page and prints by impact, striking an
ink-soaked cloth ribbon against the paper, much like a typewriter.

DPI

Dots Per Inch (DPI) is a measurement of resolution that is used for
scanning and printing. Generally, higher DPI results in a higher
resolution, more visible detail in the image, and a larger file size.

DRPD

Distinctive Ring Pattern Detection. Distinctive Ring is a telephone
company service which enables a user to use a single telephone line to
answer several different telephone numbers.

Duplex

A mechanism that will automatically flip over a sheet of paper so that the
printer can print (or scan) on both sides of the paper. A printer equipped
with a Duplex can print double-sided of paper.

Duty Cycle

Duty cycle is the page quantity which does not affect printer
performance for a month. Generally the printer has the lifespan limitation
such as pages per year. The lifespan means the average capacity of
print-outs, usually within the warranty period. For example, if the duty
cycle is 48,000 pages per month assuming 20 working days, a printer
limits 2,400 pages a day.

ECM

Error Correction Mode (ECM) is an optional transmission mode built into
Class 1 fax printers or fax modems. It automatically detects and corrects
errors in the fax transmission process that are sometimes caused by
telephone line noise.

Emulation

Emulation is a technique of one printer obtaining the same results as
another.

92 | Glossary

An emulator duplicates the functions of one system with a different
system, so that the second system behaves like the first system.
Emulation focuses on exact reproduction of external behavior, which is
in contrast to simulation, which concerns an abstract model of the
system being simulated, often considering its internal state.

Ethernet

Ethernet is a frame-based computer networking technology for local
area networks (LANs). It defines wiring and signaling for the physical
layer, and frame formats and protocols for the media access control
(MAC)/data link layer of the OSI model. Ethernet is mostly standardized
as IEEE 802.3. It has become the most widespread LAN technology in
use during the 1990s to the present.

EtherTalk

A suite of protocols developed by Apple Computer for computer
networking. It was included in the original Macintosh (1984) and is now
deprecated by Apple in favor of TCP/IP networking.

FDI

Foreign Device Interface (FDI) is a card installed inside the printer to
allow a third party device such as a coin operated device or a card
reader. Those devices allow the pay-for-print service on your printer.

FTP

A File Transfer Protocol (FTP) is a commonly used protocol for
exchanging files over any network that supports the TCP/IP protocol
(such as the Internet or an intranet).

Fuser Unit

The part of a laser printer that melts the toner onto the print media. It
consists of a hot roller and a back-up roller. After toner is transferred
onto the paper, the fuser unit applies heat and pressure to ensure that
the toner stays on the paper permanently, which is why paper is warm
when it comes out of a laser printer.

Gateway

A connection between computer networks, or between a computer
network and a telephone line. It is very popular, as it is a computer or a
network that allows access to another computer or network.

Grayscale

A shades of gray that represent light and dark portions of an image
when color images are converted to grayscale; colors are represented
by various shades of gray.

Halftone

An image type that simulates grayscale by varying the number of dots.
Highly colored areas consist of a large number of dots, while lighter
areas consist of a smaller number of dots.

HDD

Hard Disk Drive (HDD), commonly referred to as a hard drive or hard
disk, is a non-volatile storage device which stores digitally-encoded data
on rapidly rotating platters with magnetic surfaces.

IEEE

The Institute of Electrical and Electronics Engineers (IEEE) is an
international non-profit, professional organization for the advancement
of technology related to electricity.

IEEE 1284

The 1284 parallel port standard was developed by the Institute of
Electrical and Electronics Engineers (IEEE). The term "1284-B" refers to
a specific connector type on the end of the parallel cable that attaches to
the peripheral (for example, a printer).

Intranet

A private network that uses Internet Protocols, network connectivity, and
possibly the public telecommunication system to securely share part of
an organization's information or operations with its employees.
Sometimes the term refers only to the most visible service, the internal
website.

IP address

An Internet Protocol (IP) address is a unique number that devices use in
order to identify and communicate with each other on a network utilizing
the Internet Protocol standard.

IPM

The Images Per Minute (IPM) is a way of measuring the speed of a
printer. An IPM rate indicates the number of single-sided sheets a printer
can complete within one minute.

IPP

The Internet Printing Protocol (IPP) defines a standard protocol for
printing as well as managing print jobs, media size, resolution, and so
forth. IPP can be used locally or over the Internet to hundreds of
printers, and also supports access control, authentication, and
encryption, making it a much more capable and secure printing solution
than older ones.

IPX/SPX

IPX/SPX stands for Internet Packet Exchange/Sequenced Packet
Exchange. It is a networking protocol used by the Novell NetWare
operating systems. IPX and SPX both provide connection services
similar to TCP/IP, with the IPX protocol having similarities to IP, and
SPX having similarities to TCP. IPX/SPX was primarily designed for
local area networks (LANs), and is a very efficient protocol for this
purpose (typically its performance exceeds that of TCP/IP on a LAN).

ISO

The International Organization for Standardization (ISO) is an
international standard-setting body composed of representatives from
national standards bodies. It produces world-wide industrial and
commercial standards.

ITU-T

The International Telecommunication Union is an international
organization established to standardize and regulate international radio
and telecommunications. Its main tasks include standardization,
allocation of the radio spectrum, and organizing interconnection
arrangements between different countries to allow international phone
calls. A -T out of ITU-T indicates telecommunication.

ITU-T No. 1 chart

Standardized test chart published by ITU-T for document facsimile
transmissions.

JBIG

Joint Bi-level Image Experts Group (JBIG) is an image compression
standard with no loss of accuracy or quality, which was designed for
compression of binary images, particularly for faxes, but can also be
used on other images.

JPEG

Joint Photographic Experts Group (JPEG) is a most commonly used
standard method of lossy compression for photographic images. It is the
format used for storing and transmitting photographs on the World Wide
Web.

LDAP

The Lightweight Directory Access Protocol (LDAP) is a networking
protocol for querying and modifying directory services running over TCP/
IP.

Glossary | 93

LED

A Light-Emitting Diode (LED) is a semiconductor device that indicates
the status of a printer.

MAC address

Media Access Control (MAC) address is a unique identifier associated
with a network adapter. MAC address is a unique 48-bit identifier usually
written as 12 hexadecimal characters grouped in pairs (e. g., 00-00-0c­34-11-4e). This address is usually hard-coded into a Network Interface
Card (NIC) by its manufacturer, and used as an aid for routers trying to
locate printers on large networks.

MFP

Multi Function Peripheral (MFP) is an office printer that includes the
following functionality in one physical body, so as to have a printer, a
copier, a fax, a scanner and etc.

MH

Modified Huffman (MH) is a compression method for decreasing the
amount of data that needs to be transmitted between the fax printers to
transfer the image recommended by ITU-T T.4. MH is a codebook­based run-length encoding scheme optimized to efficiently compress
white space. As most faxes consist mostly of white space, this
minimizes the transmission time of most faxes.

MMR

Modified Modified READ (MMR) is a compression method
recommended by ITU-T T.6.

Modem

A device that modulates a carrier signal to encode digital information,
and also demodulates such a carrier signal to decode transmitted
information.

MR

Modified Read (MR) is a compression method recommended by ITU-T
T.4. MR encodes the first scanned line using MH. The next line is
compared to the first, the differences determined, and then the
differences are encoded and transmitted.

NetWare

A network operating system developed by Novell, Inc. It initially used
cooperative multitasking to run various services on a PC, and the
network protocols were based on the archetypal Xerox XNS stack.
Today NetWare supports TCP/IP as well as IPX/SPX.

OPC

Organic Photo Conductor (OPC) is a mechanism that makes a virtual
image for print using a laser beam emitted from a laser printer, and it is
usually green or gray colored and a cylinder shaped.

An exposing unit of a drum is slowly worn away by its usage of the
printer, and it should be replaced appropriately since it gets scratches
from grits of a paper.

Originals

The first example of something, such as a document, photograph or text,
etc, which is copied, reproduced or translated to produce others, but
which is not itself copied or derived from something else.

OSI

Open Systems Interconnection (OSI) is a model developed by the
International Organization for Standardization (ISO) for communications.
OSI offers a standard, modular approach to network design that divides
the required set of complex functions into manageable, self-contained,
functional layers. The layers are, from top to bottom, Application,
Presentation, Session, Transport, Network, Data Link and Physical.

PABX

A private automatic branch exchange (PABX) is an automatic telephone
switching system within a private enterprise.

PCL

Printer Command Language (PCL) is a Page Description Language
(PDL) developed by HP as a printer protocol and has become an
industry standard. Originally developed for early inkjet printers, PCL has
been released in varying levels for thermal, matrix printer, and page
printers.

PDF

Portable Document Format (PDF) is a proprietary file format developed
by Adobe Systems for representing two dimensional documents in a
device independent and resolution independent format.

PostScript

PostScript (PS) is a page description language and programming
language used primarily in the electronic and desktop publishing areas. ­that is run in an interpreter to generate an image.

Printer Driver

A program used to send commands and transfer data from the computer
to the printer.

Print Media

The media like paper, envelopes, labels, and transparencies which can
be used on a printer, a scanner, a fax or, a copier.

PPM

Pages Per Minute (PPM) is a method of measurement for determining
how fast a printer works, meaning the number of pages a printer can
produce in one minute.

PRN file

An interface for a device driver, this allows software to interact with the
device driver using standard input/output system calls, which simplifies
many tasks.

Protocol

A convention or standard that controls or enables the connection,
communication, and data transfer between two computing endpoints.

PS

See PostScript.

PSTN

The Public-Switched Telephone Network (PSTN) is the network of the
world's public circuit-switched telephone networks which, on industrial
premises, is usually routed through the switchboard.

Resolution

The sharpness of an image, measured in Dots Per Inch (DPI). The
higher the dpi, the greater the resolution.

SMB

Server Message Block (SMB) is a network protocol mainly applied to
share files, printers, serial ports, and miscellaneous communications
between nodes on a network. It also provides an authenticated Inter­process communication mechanism.

SMTP

Simple Mail Transfer Protocol (SMTP) is the standard for e-mail
transmissions across the Internet. SMTP is a relatively simple, text­based protocol, where one or more recipients of a message are
specified, and then the message text is transferred. It is a client-server
protocol, where the client transmits an email message to the server.

94 | Glossary

Subnet Mask

The subnet mask is used in conjunction with the network address to
determine which part of the address is the network address and which
part is the host address.

TCP/IP

The Transmission Control Protocol (TCP) and the Internet Protocol (IP);
the set of communications protocols that implement the protocol stack
on which the Internet and most commercial networks run.

TCR

Transmission Confirmation Report (TCR) provides details of each
transmission such as job status, transmission result and number of
pages sent. This report can be set to print after each job or only after
failed transmissions.

TIFF

Tagged Image File Format (TIFF) is a variable-resolution bitmapped
image format. TIFF describes image data that typically come from
scanners. TIFF images make use of tags, keywords defining the
characteristics of the image that is included in the file. This flexible and
platform-independent format can be used for pictures that have been
made by various image processing applications.

Toner Cartridge

A kind of bottle within a printer like printer which contains toner. Toner is
a powder used in laser printers and photocopiers, which forms the text
and images on the printed paper. Toner can be melted by the heat of the
fuser, causing it to bind to the fibers in the paper.

TWAIN

An industry standard for scanners and software. By using a TWAIN­compliant scanner with a TWAIN-compliant program, a scan can be
initiated from within the program.; an image capture API for Microsoft
Windows and Apple Macintosh operating systems.

UNC Path

Uniform Naming Convention (UNC) is a standard way to access network
shares in Window NT and other Microsoft products. The format of a
UNC path is: \\<servername>\<sharename>\<Additional directory>

URL

Uniform Resource Locator (URL) is the global address of documents
and resources on the Internet. The first part of the address indicates
what protocol to use, the second part specifies the IP address or the
domain name where the resource is located.

USB

Universal Serial Bus (USB) is a standard that was developed by the
USB Implementers Forum, Inc., to connect computers and peripherals.
Unlike the parallel port, USB is designed to concurrently connect a
single computer USB port to multiple peripherals.

Watermark

A watermark is a recognizable image or pattern in paper that appears
lighter when viewed by transmitted light. Watermarks were first
introduced in Bologna, Italy in 1282; they have been used by
papermakers to identify their product, and also on postage stamps,
currency, and other government documents to discourage
counterfeiting.

WIA

Windows Imaging Architecture (WIA) is an imaging architecture that is
originally introduced in Windows Me and Windows XP. A scan can be
initiated from within these operating systems by using a WIA-compliant
scanner.

Glossary | 95

index

A

accessories

installing

hard disk 85

Address Book

group dial numbers 50
speed buttons 49
speed dial numbers 50

Address Book, use 39

adjustment

altitude 20

alarm sound 21

Ans/Fax mode, receiving mode 45

C

characters, enter 21

cleaning

inside 56
outside 56
scan unit 58

clock mode 20

collation, special copy 32

control panel 13

copying

2-up, 4-up 32
book 33
clone 33
collation 32
darkness 31
default setting, change 32
edge erase 34
ID card copy 32
margin shift 34
original type 31
poster 33
time out, set 35

D

DADF 12

DADF rubber pad, replace 62

DADF, load 23

date and time, set 20

default mode, change 20

delayed fax 46

demo page, print 17

display language, change 20

driver

installation 19

DRPD (Distinctive Ring Pattern Detection)

45

E

edge erase, special copy 34

F

fax header, set 43

Fax mode, receiving mode 45

fax number, set 43

faxing

default settings, change 49
delayed faxes 46
fax setup 48
forwarding faxes 47
Multiple Send faxes 46
priority faxes 47
receiving faxes 44
sending faxes 44

Forwarding 47

G

Group dial numbers, set 50

H

hard disk

installing 85
use 86

I

ID card, special copy 32

installing accessories

hard disk 85

J

jam

clearing paper from the tray1 65
tips for avoiding paper jams 63

jam, clear

document 63

job timeout, set 22

K

key sound 21

L

LED

Status 14

Linux problems 80

loading originals

DADF 23
scanner glass 23

M

Maintenance

maintenance parts 62
toner cartridge 58

margin shift, special copy 34

memory module

installing 84
ordering 83

memory, clear 56

Multiple Sned faxes 46

N

network

setting up 17

O

optional tray 62, 83

originals

jam, clear 63
loading 23

P

paper

changing the size 27
clearing jam 64
loading in the multi-purpose tray 28
loading in the optional tray 27
loading in the tray1 27

paper tray, set

copy 31
fax 44

paper type

setting 30

96 | Index

PostScript

problems 79

power save mode 21

print quality problems, solve 75

printer ID, set 43

printing

demo page 17
reports 55
USB memory 53

priority fax 47

problem, solve

copying 77
faxing 78
Linux 80
Network Scan 78
paper feeding 73
printing quality 75
scanning 78
Windows 79

R

receiving a fax

in Ans/Fax mode 45
in DRPD mode 45
in Fax mode 45
in Secure Receiving mode 46
in Tel mode 45
in the memory 41

receiving modes 44

redialing

automatically 44
manually 44

replacing

DADF rubber pad 62

replacing components

toner cartridge 59

replacing, toner cartridge 60

reports, print 55

ringer 21

S

scan power save mode 22

scanner glass

cleaning 58
loading documents 23

scanning

default setting, change 39
to email 38
to FTP server 39
to SMB server 39
USB flash memory 52

secure receiving mode 46

sending a fax

automatically 44

setting

font 22

sounds, set 21

speaker sound 21

speaker volume 21

special copy features 32

speed buttons, set 49

speed dial numbers, set 50

supplies

checking life 62
expected toner cartridge life 58

T

Tel mode, receiving mode 45

toner cartridge

replacing 60

tray

adjusting the width and length 27

U

USB flash memory

data backup 53
managing 54
printing 53
scanning 52

using

SetIP 18

V

volume, adjust

ringer 21
speaker 21

W

Windows problems 79

Index | 97

© 2009 Dell Inc. All rights reserved.
This user’s guide is provided for information purposes only. All information included herein is subject to change without notice.
Dell is not responsible for any direct or indirect damages, arising from or related to use of this user’s guide.

• Dell and Dell logo are trademarks of Dell Inc.

• PCL and PCL 6 are trademarks of Hewlett-Packard Company.

• Microsoft, Windows, and Windows Vista are either registered trademarks or trademarks of Microsoft Corporation.

• PostScript 3 is a trademark of Adobe System, Inc.

• UFST® and MicroType™ are registered trademarks of Monotype Imaging Inc.

• TrueType, LaserWriter and Macintosh are trademarks of Apple Computer, Inc.

• All other brand or product names are trademarks of their respective companies or organizations.

Software section

SOFTWARE SECTION

C

ONTENTS

Chapter 2:

Chapter 3:

BASIC PRINTING

Printing a Document ................................................................................................................ 4

Printing to a file (PRN) ............................................................................................................ 4

Printer Settings ....................................................................................................................... 5

Layout Tab .................................................................................................................... 5

Paper Tab ...................................................................................................................... 6

Graphics Tab ................................................................................................................. 7

Other Options Tab .......................................................................................................... 8

About Tab ..................................................................................................................... 8

Printer Tab .................................................................................................................... 8

Using a Favorite Setting .................................................................................................. 9

Using Help ..................................................................................................................... 9

ADVANCED PRINTING

Printing Multiple Pages on One Sheet of Paper (N-Up Printing) ..................................................... 10

Printing Posters ..................................................................................................................... 11

Printing Booklets .................................................................................................................. 11

Printing on Both Sides of Paper ............................................................................................... 12

Printing a Reduced or Enlarged Document ................................................................................ 12

Fitting Your Document to a Selected Paper Size ......................................................................... 12

Using Watermarks ................................................................................................................. 13

Using an Existing Watermark ......................................................................................... 13

Creating a Watermark ................................................................................................... 13

Editing a Watermark ..................................................................................................... 13

Deleting a Watermark ................................................................................................... 13

Using Overlays ...................................................................................................................... 14

What is an Overlay? ...................................................................................................... 14

Creating a New Page Overlay ......................................................................................... 14

Using a Page Overlay .................................................................................................... 14

1