COMARK HT100 HACCP Instruction Manual

HT100 HACCP Touch Manual

Contents

Page Section Title

2 Section 1.0 Introduction and Set Up
3 Section 1.1 Running the Software
4 Section 2.0 Database Management
7 Section 3.0 Supplier Management
9 Section 4.0 Products
10 Section 5.0 Equipment

11 Section 6.0 HACCP Plan Actions

22 Section 7.0 Programming

23 Section 8.0 HT100 Initial Operation

27 Section 8.1 HT100 Daily Operation

31 Section 9.0 Specication

Part No. 20309/2

Diligence WiFi Hints and Tips 1

Section 1.0 Introduction & Set Up

Introduction

Learn how to use and operate the HT100 HACCP Touch and set-up HACCP
programs to record and report on your HACCP data.

Ensure that you have the following:

HT100 HACCP Touch

System Set-Up

Download and install the free HACCP Touch software from

1

www.comarkinstruments.com/software or www.comarkusa.com/software.

Navigate using Windows Explorer to the downloaded le, and double click the

2

Setup le to install the software. Follow the on-screen instructions to complete

the installation.

Important! Before running the software for the rst time, connect the HT100

Instrument using the provided USB lead and allow Windows to install the USB
drivers.

3

Please note that the software is designed for Windows™ 7, 8, or 8.1 only.

Micro USB Cable PC or Laptop

(Must have Windows 7

or 8 installed)

4

When you have installed the software an icon will be placed on your desktop.

HACCP Touch Manual 2

Section 1.1 Running the Software

To run the software:

Double click on the desktop icon to open the software. At the prompt enter the
username ‘Administrator’, and the password ‘administrator’.

The software screen below will open.

Changing the Password

To change the password click on ‘Change’, then enter the old password and the
new password and then conrm the new password. Click on ‘Change’ to conrm

the change of password.

Note: The username is always ‘Administrator’

HACCP Touch Manual 3

Section 2.0 Database Management

Note: The programming instructions for your HACCP Plan are referred to as
databases. The Software allows you to create multiple Databases which can
be also be edited.

To create a new Database

1

Click on the Database icon and accept the warning

message that will appear.

HINT: It will appear that nothing has happened but the software will have
cleared the trace of any previous database. As long as you have previously
saved existing databases they will remain on your PC.

Database Name

2

Enter a name for the Database in the eld ‘Database Name’.

If required, enter a Site Name in the eld ‘Site Name’.

And if required, enter a Location name in the eld ‘Location’.

HINT: Choose this data carefully. The name should indicate a name and date,
while the other data can identify the facility and its location.

Units of Measurement

3

Select the appropriate units of measurement, either °C or °F. This will set the
units for all temperature measurements for this Database. The thermocouple
type is set later on the HT100 itself.

Save your Database (PC)

4

You need to save your database to the PC regularly to ensure that changes
are not lost/accidentally discarded.

TIP: You should save your Database to the PC regularly to ensure that the
changes are not lost or accidently discarded.

Click to save the Database.

A warning message will appear if there are un-completed items. Click OK to

continue to save.

HACCP Touch Manual 4

Section 2.0 Database Management

Upload Your Database

5

To upload your database to the HT100, rst make sure that you have
connected the HT100 to the PC using the USB cable provided.

Click on the Upload icon.

To save the database to the HT100 select the

Upload to Handset icon.

Saving will take a few seconds. Once saved the program is ready to use. It is

now safe to remove the HT100 from the USB Lead.

To learn how to use the handset, see HT100 Operation.

Users

6

The HT100 HACCP Touch has provision for many users to be installed. The USER
function allows you to manage who is using the device, and ensure that all
users have their own password entry to the program.

To manage users, click on Users icon.

The set up page will open.

HACCP Touch Manual 5

Section 2.0 Database Management

Add New Users (Edit/Delete)

7

To add a new User, click Add New icon . The screen below will

open.

Enter the new user name and selected 4-digit password. Click to conrm.

To cancel the action and start over click .

Repeat the procedure to add all the users you need.

You can return to this page to edit or delete users in the future.

To return to the main HT100 screen, click on the Home icon.

TIP: It is important to keep track of the people who will be using the HT100 and
to delete those who no longer will be using it.

HACCP Touch Manual 6

Section 3.0 Supplier Management

Supplier details can be added to each database to allows you to manage

1

your suppliers and the products they supply to you. It is possible to add
multiple suppliers to each database you create.

To add or amend a supplier record click on the Supplier icon.

The screen below will open.

House-Prep Supplier

House-Prep Supplier is the default used to denote the supplier for any product
that is produced in-house.

When adding in-house products for temperature checks select House-Prep as

the supplier and add the product description.

To take temperature checks of items produced in-house, navigate to Supplier
House-Prep on the HT100 HACCP Touch.

HACCP Touch Manual 7

Section 3.0 Supplier Management

Add New Supplier (Edit/Delete)

2

Click the Add New icon, and the screen below will open.

Enter the new user supplier details and click to conrm. To cancel the

action and start over click .

Click the Add New icon and repeat the process to add details of all the

suppliers you require.

Suppliers can be added or deleted from this page as required.

To return to the main HT100 screen, click on the Home icon.

Tip: Add all the suppliers rst before adding the food items they deliver.

Remember to save the database as you go, to avoid losing information
by clicking on the Save icon.

HACCP Touch Manual 8

Section 4.0 Products

Products can be added to the database per supplier so you can manage

1

your suppliers and the products they supply.

To add or amend a product record click on the Product icon.

The screen below will open.

Add New Product (Edit/Delete)

Click the Add New icon to add a new product item.

Enter the name of the product to be added and then select the correct
Supplier from the drop down, see above

Enter the new product details and click to conrm. To cancel the action

and start over click . Repeat to add all products.

TIP: It is important to add all items that require temperature records. Remember
this may be in Receiving, Cooking, Storage or Reheating.

HACCP Touch Manual 9

Section 5.0 Equipment

To add or amend an equipment record click on the

1

Equipment icon.

The screen below will open.

Add New Equipment (Edit/Delete)

To add a new equipment item click on the Add New icon.

Enter the new equipment details and click to conrm. To cancel the action

and start over click . Repeat to add further items of equipment.

TIP: When naming the equipment in the database, use the name of the item
commonly used by staff so it is easier to identify.

HACCP Touch Manual 10

Section 6.0 HACCP Plan Actions

With the sections for users, suppliers, products and equipment set up, the

1

information can be linked to the tasks in your HACCP Plan.

For example, to check the temperature of a product when received, through

to cooking or while in storage.

Instructions to set up tasks and actions associated with your HACCP plan are
below.

Receiving

2

From the home page, click on the Receiving icon to bring up

this setup page.

Click on the Add New icon to add questions for receiving checks.

From the drop down, select the supplier. Click , to start the process

of adding product details to the supplier.

HACCP Touch Manual 11

Section 6.0 HACCP Plan Actions

There are several options that can be selected for each product:

l Delivery Code – Requires the user to enter a delivery code

(up to 19 characters).

l Quality – Asks the user a Yes/No question regards the quality of the

item being received.

l Units – Will ask the user to enter the units in which the item will be

received. For example, each, weight, per box etc.

l Use-By Date – Will ask the user to enter the use by date.
l Best-Before Date – Will ask the user to enter the best by date.
l Valid Temperature Range – Conrm the valid temperature range for

a temperature check of the item.

l If Failed Start Recheck Cycle – If the item fails the temperature, the

user will be requested to re-take the temperature if this item is selected.

Note: You cannot select both the use by and best before dates together.
It must be one option or the other.

Choose the appropate option for each action required. Continue to add

new options up to the limit. Click the Done icon when nished.

To edit information, return to this page and make the required changes.

To delete entries, return to this page, tick the box under ‘Mark’ and click

the Delete icon to remove the items from the list.

HACCP Touch Manual 12

Section 6.0 HACCP Plan Actions

Receiving - Corrective Actions

3

From the receiving screen, select the corrective actions tab, to bring up

the corrective action screen.

Enter the corrective actions recommended in your HACCP plan for
receiving products. Up to the 5 instructions may be added.

TIP: Make the corrective actions simple to follow. Try not to over

complicate.

When nished click on the home page icon to return to the main screen.

HACCP Touch Manual 13

Section 6.0 HACCP Plan Actions

Food Temperatures

4

This section explains how to set up “Food/Products” that you have to
record the temperatures of in four separate areas of your business.

From the home page, click on the food temperatures icon to
open the set up screen below.

There are 5 areas that can be congured for taking food temperatures.

• Storage

• Hot / Cold Holding

• Cooking

• Reheat

To edit an area, click on the check box and select the edit icon.

NOTE: In this section the Food/Products will be listed by the location you
give them. For example in Storage... Freezer 1 or Cooler 1, in Hot/Cold
Holding... Hot Holding Tray 1 or Cold Holding Tray 2

It is important to put in the correct location so that staff can nd the Food/

Product.

HACCP Touch Manual 14

Section 6.0 HACCP Plan Actions

Storage

4a

Select storage and then click the edit icon to bring up the

following screen.

Click

list to select one of your product items and manually enter the location,
e.g. Fridge. Select from the accept if between, reject if above and reject
if below sections. Repeat this process for all stored food items. Click done
to nish.

TIP: The storage location should be entered using the name used when
entering your equipment.

Storage - Corrective Actions

4b

To add corrective actions for storage, click the corrective actions tab and

enter the corrective actions as required. Note that at least one corrective

action must be selected.

to add a new temperature check. Use the drop down

HACCP Touch Manual 15

Section 6.0 HACCP Plan Actions

Hot/Cold Holding Temperature Check

4c

Select hot/cold holding and then click the edit icon to bring

up the following screen.

Click

Use the drop down list to select one of your product items, and then
manually enter its location, e.g. Kitchen, Hot Holding Tray, Cold Holding
Tray. Select from the accept if between, the reject if above and reject
if below sections. Repeat this process for all hot/cold holding food items.
Click the done icon to nish.

Hot/Cold Holding Temperature Check - Corrective Actions

4d

To add corrective actions for hot/cold holding temperature checks, click
the corrective actions tab and enter the corrective actions as required.
Note that at least one corrective action must be selected.

to add a new Hot/Cold Holding Temperature Check.

HACCP Touch Manual 16

Section 6.0 HACCP Plan Actions

Cooking Temperature Check

4e

Select Cooking and then click the edit icon to bring up the

cooking temperature check screen.

Click

drop down list to select one of your product items, and then manually
enter its location, e.g. Kitchen. Select from the accept if between or
reject if below options. Repeat this process for all cooking temperature
check items. Click the done icon to nish.

Cooking Temperature Check - Corrective Actions

4f

To add corrective actions for cooking temperature checks, click the
corrective actions tab and enter the corrective actions as required. Note
that at least one corrective action must be selected.

to add a new cooking temperature check. Use the

HACCP Touch Manual 17

Section 6.0 HACCP Plan Actions

Reheated Food Temperature Check

4g

Select reheated food temperature check and then click the

edit icon to bring up the following screen.

Click

Use the drop down list to select one of your product items, and then
manually enter its location, e.g. Kitchen. Select from the accept if
between or reject if below options. Repeat this process for all reheated
food temperature check items. Click the done icon to nish.

Reheated Food Temperature Check - Corrective Actions

4h

To add corrective actions for reheated food temperature checks, click
the corrective actions tab and enter the corrective actions as required.
Note that at least one corrective action must be selected.

to add a new reheated food temperature Check.

HACCP Touch Manual 18

Section 6.0 HACCP Plan Actions

General Checks

5

This section explains how to set up “General Checks” that form part of

your HACCP Plan.

From the home page, click on the general checks icon to
open the set up screen below.

Click the add new icon to bring up the screen below.

Enter a group name, e.g. Cleaning Checks. Click the ddd new icon to

add a new item. Complete the menu text and a description of the item

to check. A selection of measurement units can be added if required
together with the frequency of the check. Repeat the process to add
more checks to this group. Click the done icon to nish. Repeat the

process to add more groups of checks.

HACCP Touch Manual 19

Section 6.0 HACCP Plan Actions

Equipment Temperature Checks

6

This section explains how to set up ‘Equipment Temperature Checks’ that

form part of your HACCP Plan.

From the home page, click on the equipment temperature
checks icon to open the set up screen below.

The list of equipment previously programmed is shown in the list.
To edit the equipment temperature checks, select the item in the list, and
click on the edit icon to open the screen below.

Click the add new icon to add a new item. Make the selection as

required for the temperature check and click the done icon nish. Repeat

the process to add more equipment as required.

HACCP Touch Manual 20

Section 6.0 HACCP Plan Actions

Equipment Temperature Checks – Corrective Actions

6a

To add corrective actions for equipmement temperature checks, click
the corrective actions tab and enter the corrective actions as required.
Note that at least one corrective action must be selected.

When nished click on the home page icon to return to the main screen.

HACCP Touch Manual 21

Section 7.0 Programming

Programming Completed

1

Programming is completed when all the checks required by the user for
their HACCP plan have been entered. When completed the home screen
will look similar to that shown below.

The right hand side of the page shows the number of tests in green against
each of the cagetories. The database is now complete and ready for use.

Save your Database (PC)

It is recommended that you save the database if you have not already
done so. Click to save the database. A warning message will appear if
there are un-completed items. Click OK to continue to save.

Uploading the Database to your HT100

Use the USB lead to connect the HT100 to the PC to save or upload your
database.

Click on the upload icon and then select the upload to handset icon

to save the database to the HT100.

Saving will take a few seconds. Once saved the program is ready to use.

It is now safe to remove the HT100 from the USB.

HACCP Touch Manual 22

Section 8.0 HT100 Initial Operation

Once the database has been uploaded, the HT100 HACCP Touch is ready
for use. Remove the the USB lead from the HT100 and plug in the probe you

have selected.

HT100 HACCP Touch Login

1

When the HT100 is switched on the Home Page will show the list of users. The

Administrator appears at the top of the list and other users that have been
set up are below.

Only the administrator can change settings, other viewers can record and

read data.

As administrator, enter the administrator password and login to open
the operation Home Page. Administrators only will see a small set up
cog at the bottom of the screen. This is not accessible to other users.

If you have forgotten the passord, refer the the user list in the software

where the administrator password is recorded.

HACCP Touch Manual 23

Section 8.0 HT100 Initial Operation

HT100 HACCP Touch Set Up

2

Click the set up icon at the bottom of the home page on the HT100
HACCP Touch to complete the basic setup. There are a number of settings
available. Note: Use the down arrow to view items below Time Format and

the up arrow to return to the top of the page.

• Probe Test

• Date

• Date Format

• Time

• Time Format

• Sound

• Miscellaneous

• About

Probe Test

2a

A simple probe test is built into the HT100 so that you can check the
accuracy of the HT100 and its probe.

You will need a solution of ice and water for the cold test, 0°C/32°F, and
boiling water for the hot test, 100°C/212°F.

Select start on-screen and follow the instructions.

Note: Boiling water can be very dangerous, so ensure that appropriate pre­cautions are observed.

Date

2b

Click on Date to view the current date. If the date is incorrect click in the

appropriate box to highlight and use the number pad to enter the correct
date. Use DEL to delete, and Esc to escape (no changes applied), BACK to
exit and cancel all changes, and SET to conrm changes and return to the

main administrator set up menu.

Date Format

2c

Click on Date Format to make your date format selection, either DD/MM/
YYYY or MM/DD/YYYY. Click BACK to return to the administrator set up

menu.

Time

2d

Click on Time to view the current time. If the time is incorrect click in the

appropriate box to highlight and use the number pad to enter the correct
time. Use DEL to delete, and Esc to escape (no changes applied), BACK to
exit and cancel all changes, and SET to conrm changes and return to the

main administrator set up menu.

HACCP Touch Manual 24

Section 8.0 HT100 Operation

Time Format

2e

Click on Time Format to make your Time Format Selection, either 12
or 24 Hour. Simply make the selection and Click BACK to return to the

Administrator Setup Menu.

Click on to see the rest of the Menu.

Sound

2f

Click on Sound to make your selection of the 4 options for sounds on you

HT100.

• SOUND OFF

• SOUND LOW

• SOUND HIGH

• SOUND TEST

Click BACK to return to the Administrator Setup Menu.

Click on to see the rest of the Menu.

Miscellaneous

2g

Click on Miscellaneous for:

• Timers Set – sets the item to not checked and sets the time for the next
check as the current time (essentially forces a check to have been
missed).

• Timers Reset – sets the item as checked and sets the time for the next
check to current time plus the interval (essentially clears a missed
check).

• Thermocouple Type – Click to see the 4 thermocouple choices.

Thermocouple Type

Select the appropraiteyour choice and click back to return.

• Type K – Usually Red or Green Cable

• Type J – Usually Black or Brown Cable

• Type N – Usually Brown or Pink

• Type T – Usually Blue or Brown

Note: It is important you know the thermocouple type for your probe
as selection of the incorrect thermocouple type could result in

inaccurate readings.

Click on BACK to exit the Miscellaneous Menu and click on to

see the rest of the Menu.

HACCP Touch Manual 25

Section 8.0 HT100 Initial Operation

About

2h

Clicking on About will conrm the current database version.

At the bottom of the page there are details of the Firmware version and
Boot version which is useful for Technical Diagnosis in the event of a problem
with your HT100 HACCP Touch.

HACCP Touch Manual 26

Section 8.1 HT100 Daily Operation

HT100 Login

1

Switch on the HT100, and select your name from the list of users.
Enter your 4 digit password to log in.

HT100 Menu

2

After successful login you will be presented with the Menu List, consisting of

the 4 main items.

• Food Checks

• Equipment Checks

• Receiving

• General Checks

Click on the required menu item to select from the associated list for that

item, then follow the on-screen instructions to complete the task.

If a corrective action is required for any item select from the options
available. There is the option to enter free form text using the on-screen
touch keypad. Click on Finish to complete and proceed to the next task if

required.

Download the results back to the Software

3

It is recommended that the HT100 is downloaded regularly, but certainly
once per day/shift.

Connect the HT100 to a PC using the USB lead and start HACCP Touch
software on PC.

From the software home page, click on the Upload/Download icon.

Select the View & Export Data icon and the software will

automatically download the records to the PC.

You have the option to clear the handset or leave the data for the next
download.

HACCP Touch Manual 27

Section 8.1 HT100 Daily Operation

Make your selection and then choose the folder where you would like to

save the data.

Click View & Export Data to complete the process.

The HT100 is now ready to take more records, and can be safely removed

from the PC.

Review Downloaded Data

3

Downloaded data is shown in tabular format, see below.

Records are divided by category.

HACCP Touch Manual 28

Section 8.1 HT100 Daily Operation

To export data to a PDF le click
and follow the on-screen instructions.

To export to a CSV le, click
and follow the on-screen instructions.

Click Done to nish and close.

Review Historic Data

5

Once data has been downloaded from the HT100 it is possible to open and
review it at any time.

From the Home page click on the folder icon

to bring up the locate le screen.

Navigate to the folder where you saved the data.

Note: Ensure the software is searching for the Data Files. Use the drop down
menu to select Report Files.

HACCP Touch Manual 29

Section 8.1 HT100 Daily Operation

Your data will appear in the folder.

Select the appropriate le, and click to Open to open the selected data
le.

Note: The data is read only, unless you export to CSV, where you can add
comments if you wish to the records.

Managing Multiple Databases/HT100 HACCP Touch Devices

6

If you have more than one database or HT100 Touch Screen devices that
might be running multiple database programs it is recommended that
database names are clearly referenced to the serial number of the HT100

unit that it is programmed to.

Data les when created get given an automatic name to avoid duplicates.
Comark strongly advises that these data les should be re-named once
downloaded to reference the HT100 unit that they were downloaded from.
However, do not change the le type as the software will not recognise the
le afterwards.

Care of the HT100 HACCP Touch

7

Never attempt to repair or modify HACCP Touch products. Dismantling
HACCP Touch products, including the removal of external screws, may cause
damage that is not covered under the warranty. Servicing of the instrument
and replacement of the rechargeable battery should only be undertaken by

an authorised supplier.

The instrument can be wiped clean with a damp cloth. Do not place under

running water.

HACCP Touch Manual 30

Section 9 Specication

Specication Minimum Typical Maximum Unit

Battery life 8 Hours
Temperature

measurement range
Internal resolution 0.1°
Temperature

accuracy
(Instrument Only)

Data recording

capacity (per
recording)

Storage capacity 100 Files
Operating

temperature range

-73 °C(-99°F) +537°C
(+999°F)

±0.5 °C (0.9°F) °C (°F)

65000 Readings

0°C (32°F) +50°C

(+122°F)

°C (°F)

°C (°F)

HACCP Touch Manual 31