Cisco 8845 User Manual

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Cloud Voice S Service

Cisco Unified IP Phone 8845 User Guide

(Version 2.0)

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Cloud Voice S Service – Cisco 8845 IP Phone User Guide

Table of Content

1 Phone Set Features and Functions ..................................................................................... 3

1.1 Operation for IP Phone 8845 ......................................................................................... 3

1.2 Location of Control ......................................................................................................... 4

2 Preference Setup .................................................................................................................. 6

2.1 Adjusting Brightness ........................................................................................................ 6

2.2 Adjusting Ringer Volume and Ringtone ........................................................................... 6

2.2.1 Change Volume .......................................................................................................... 6

2.2.2 Change Ringtone ........................................................................................................ 6

3 Basic Features ...................................................................................................................... 7

3.1 Placing a Call ................................................................................................................. 7

3.2 Answering a Call ............................................................................................................ 7

3.4 Ending a Call .................................................................................................................. 7

3.5 Muting a Call .................................................................................................................. 8

4 Call Management features ................................................................................................... 9

4.1 Putting a Call on Hold .................................................................................................... 9

4.2 Call Waiting .................................................................................................................... 9

4.3 Transferring a call......................................................................................................... 10

4.4 Redialing the Last Number Dialed ............................................................................... 10

4.5 Forwarding Calls to another Phone.............................................................................. 10

4.5.1 Setting up Call Forwarding from your IP Phone ................................................... 10

4.5.2 Setting up Call Forwarding from other phone ....................................................... 11

4.5.3 Setting up Call Forwarding via Internet ................................................................ 11

4.6 Placing a Conference Call ............................................................................................ 12

4.7 Call Pickup ................................................................................................................... 12

4.7.1 Call Pickup within your Group ............................................................................... 12

4.7.2 Directed Call Pickup (Specific Group Member) .................................................... 13

4.8 Sim-Ring Mobility ......................................................................................................... 13

4.8.1 Enable/ Disable SIM-Ring Mobility ....................................................................... 13

4.8.2 Switching Call Conversation to Mobile ................................................................. 13

4.8.3 Switching Call Conversation from Mobile Back to IP Phone ................................ 14

5 VoiceMail Service ................................................................................................................ 15

5.1 Activating VoiceMail on your IP Phone ........................................................................ 15

5.2 Remote Activation of VoiceMail .................................................................................... 15

5.3 Accessing VoiceMail .................................................................................................... 15

5.4 Remote Access to VoiceMail ....................................................................................... 16

5.5 Retrieval of VoiceMail via Outlook 2000/ 2003/ 2007/ 2010/ 2013 .............................. 16

6 Using the Phone Log ........................................................................................................... 17

6.1 Viewing and Dialing from the Phone Log ..................................................................... 17

6.1 Delete Call Record from the Phone Log ...................................................................... 17

7 Extension Mobility ............................................................................................................... 18

7.1 Login ............................................................................................................................. 18

7.2 Logout ........................................................................................................................... 18

8. Password Management ...................................................................................................... 19

8.1 Change the Cloud Voice Password ............................................................................. 19

8.2 Change the IP Phone PIN ............................................................................................ 20

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Cloud Voice S Service – Cisco 8845 IP Phone User Guide

Item

Description

DC adaptor port (DC48V).

AC-to-DC power supply.

AC power wall plug.

Network port.

Reserved.

Auxiliary port.

Handset connection.

Analog headset connection.

Notes: IP Phone 8845 cannot function properly when there is a failure in power supply.

WTT Cloud Voice S service is an advanced, state-of-the art unified communications service which consists of full-featured IP telephony and performs all the functions of a traditional telephone with the added advantages of Mobility Apps, Sim-Ring, Extension Mobility, Remote Extension, Presence Communicator and Cloud Communicator (softphone). It helps to enhance the operational efficiency of your business and assures that your colleagues can always stay in touch with your business partners anytime, anywhere.

Highlights of the IP Phone 8845 include a higher-resolution, fully backlit (VGA) color display, Gigabit Ethernet network and pc switch ports, and High-definition (HD) voice support, enabling a more productive user experience for multimedia application engagement.

1 Phone Set Features and Functions

1.1 Operation for IP Phone 8845

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Cloud Voice S Service – Cisco 8845 IP Phone User Guide

Item

Description

Handset light strip

Indicates an incoming call (flashing red) or new voice message (steady red).

Phone screen

Shows information about your phone, including directory number, call information (for example caller ID, icons for an active call or call on hold) and available softkeys.

Video Camera

Use the camera for video calls.

Programmable Feature buttons and Session buttons

Depends on the features programmed on the buttons. Buttons illuminate to indicate status:

• Flashing amber — Ringing call. Pressing this button answers the call.

• Solid green — May be a connected call or an outgoing call that is not yet connected. If the call is connected, pressing this button

displays the call details or the participants of a conference call. If the call is not yet connected, pressing this button ends the call.

•Pulsing green — Held call. Pressing this button resumes the held call.

•Solid red — Shared line in-use remotely. Pressing this button allows you to barge in on the call (if Barge is enabled).

•Pulsing red — Shared line call put on hold remotely. Pressing this button resumes the held call.

Softkey buttons

Depends on how your system administrator sets up the phone, enable softkey options displayed on your phone screen.

1.2 Location of Control

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Cloud Voice S Service – Cisco 8845 IP Phone User Guide

Release buton

Ends a connected call or session.

Transfer button

Transfers a call.

Hold/Resume button

Places an active call on hold and resumes the held call.

Conference button

Creates a conference call.

Speakerphone button

Toggles the speakerphone on or off. When the speakerphone is on, the button is lit.

Mute button

Toggles the microphone on or off. When the microphone is muted, the button is lit.

Headset button

Toggles the headset on or off. When the headset is on, the button is lit.

Keypad

Allows you to dial phone numbers, enter letters, and select menu items (by entering the item number).

Contacts button

Opens/closes the Directories menu. Use it to access personal and corporate directories.

Volume button

Controls the handset, headset, and speakerphone volume (offhook) and the ringer volume (on-hook).

Applications button

Opens/closes the Applications menu. Use it to access call history, user preferences, phone settings, and phone model information.

Messages button

Dials to retrieve your Voicemail messages.

Back button

Returns to the previous screen or menu.

Navigation and Select button

The Navigation and Select button allows you to scroll through menus, highlight items and select the highlighted item.

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Cloud Voice S Service – Cisco 8845 IP Phone User Guide

2 Preference Setup

2.1 Adjusting Brightness

As the IP Phone display may be affected by the lighting of the office, you can adjust the brightness accordingly.

1. Press the Applications button .

2. Select Setting. (Use the Navigation and Select button to scroll and select.)

3. Select Brightness.

 To increase brightness, press the up on the Navigation and Select

button

 To decrease brightness, press the down on Navigation and Select

button

4. Press the Save softkey to confirm the contrast level, or just press the Cancel softkey to exit without changing the setting.

2.2 Adjusting Ringer Volume and Ringtone

You can change the volume or ringing tone to suit your business environment by the following procedures:

2.2.1 Change Volume

1. Press the Volume button right or left to adjust the loudness of the ringtone.

2.2.2 Change Ringtone

1. Press the Applications button .

2. Select Setting. (Use the Navigation and Select button to scroll and select.)

3. Select Ringtone and different types of ringing tone are displayed.

4. Press the Play softkey to play a sample.

5. Press the Set softkey to select the ringtone.

6. Press the Apply softkey to confirm your selection, or press the Back to go back to the Ringtone selection screen.

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3 Basic Features

3.1 Placing a Call

There are 4 options for placing a new call:

1. When using the handset, lift the handset and dial the number.

2. Press the Session button and enter the number of keypad.

3. Press the Speakerphone button and enter the number of keypad.

4. If you wish to place a new call during conversation, press New Call soft key and dial the number.

3.2 Answering a Call

There are 3 options for answering a call:

1. Lift the handset.

2. Press the Answer softkey.

3. Press the Speakerphone button .

3.3 Ending a Call

There are 3 options for ending a call:

1. Hang up the handset.

2. Press the End Call softkey

3. Press the Speakerphone button , when using hand-free

conversation mode

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Cloud Voice S Service – Cisco 8845 IP Phone User Guide

3.4 Muting a Call

4. Press the Mute button .

5. To disengage mute, press Mute button again.

Note: If you are using mute along with the speakerphone, lifting the handset will

disengage mute function.

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4 Call Management Features

4.1 Putting a Call on Hold

During the call conversation, you can put the other call party temporarily on hold.

1. To put a call on hold,

 Press the Hold button .  The Hold icon will be displayed and the Line button will be pulsed to

green color.

2. To resume the highlighted call, you can

 Press the Resume softkey.

4.2 Call Waiting

A new call comes in when you are on a call; there are indicators to alert users the second call.

1. Press Answer to answer the new call. When you do so, the original call will be put on hold.

2. To return to the original call, press the Resume button.

3. When you return to the original call, if the 2nd call is not finished, the call will be on hold.

4. You can use the Hold button to switch between calls.

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4.3 Transferring a call

During the call conversation (not ‘On-hold’ mode), if you wish to transfer your call conversation to another party, you can:

1. Press the Transfer button .

2. Enter an 8-digits local number / a 4-digits extension number of the recipient

3. Press the Transfer button again or the Transfer softkey.

Note: If you wish to transfer the call to an external party, please remember to

add ”9” before the 8-digits telephone number

4.4 Redialing the Last Number Dialed

1. To redial the most recently dialed number, press the Redial soft key.

Note: If you have not lifted up the handset, it will be in speakerphone mode and automtically activate the speaker.

4.5 Forwarding Calls to another Phone

4.5.1 Setting up Call Forwarding from your IP Phone

1. Press the Forward All soft key. You will hear two beeps.

2. Enter the destination number to which you want to forward all of your calls, as if you were placing a call to that number.

3. To cancel all call forwarding, press the Forward Off soft key.

Note: If you wish to forward the call to an external telephone number, please

remember to add ”9” before the 8-digits telephone number

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Cloud Voice S Service – Cisco 8845 IP Phone User Guide

4.5.2 Setting up Call Forwarding from other phone

1. Dial 2112 1113 to access Remote Call Forwarding hotline.

2. Follow the voice prompts and select the language by pressing ‘1’ for Cantonese/ ‘2’ for English.

3. Enter your Cloud Voice number and Cloud Voice password accordingly.

4. Enter the destination of number to which you want to forward all of your calls (e.g. your mobile).

5. To cancel call forwarding, please dial 2112 1113 to deactivate the call forwarding setting accordingly.

Note: Starter Cloud Voice Password is your Cloud Voice Number. For security reason, please change your password on a regular basis.

4.5.3 Setting up Call Forwarding via Internet

1. Visit https://adp.wtt-cloudvoice.com/pc/en/index.jsp.

2. Click Cloud Voice User Portal.

3. Enter your Cloud Voice number and Cloud Voice Password to log onto Cloud Voice User Portal.

4. Click Call Management to activate the Call Forwarding function.

5. Enter the destination of number to which you want to forward all your calls (e.g. your mobile).

6. To cancel call forwarding, please log onto Cloud Voice User Portal again to deactivate the call forwarding setting accordingly.

Note: Starter Cloud Voice Password is your Cloud Voice Number. For security

reason, please change your password on a regular basis.

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4.6 Placing a Conference Call

During the call conversation, you can invite more business partners to join the conversation by means of N-way Conference Call.

1. During an active call conversation, press the Conference button .

2. Enter 8-digits local number / 4-digits extension number of the other invited party.

3. Press the Conference button again or the Conf softkey.

4. The conference call with 3 parties will begin.

5. Repeat these steps to add more parties, if desired.

Note: If you wish to make a conference with an external party, please remember to

add ”9” before the 8-digits telephone number

Tips: You can press ConfList to view and press Remove to remove conference

participants.

4.7 Call Pickup

4.7.1 Call Pickup within your Group

When the phone of your pickup group member rings, you can use your own phone to pick up and answer the call directly.

1. Press the PickUp softkey to transfer a ringing call within your pickup group to your phone.

2. When your phone rings, press the Answer softkey to pick up and connect to the call.

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Cloud Voice S Service – Cisco 8845 IP Phone User Guide

4.7.2 Directed Call Pickup (Specific Group Member)

1. Press the GPickup softkey.

2. Enter the extension number of the phone line with the call that you want to pick up.

(For example, if the call is ringing on line extension number ‘2345’, please

enter ‘2345’.)

3. When your phone rings, press the Answer softkey to pickup and connect to the call.

4.8 Sim-Ring Mobility

The simultaneous ringing features allow you to bring any incoming call to your Cloud Voice number to both your desk IP phone and mobile.

4.8.1 Enable / Disable SIM-Ring Mobility

1. Press the Mobility button to display the current status (Enable Mobile Connect/ Disable Mobile Connect)

2. Press Select softkey to toggle the status.

3. Press the Exit softkey once you confirm the SIM-Ring Mobility status.

Note:

1. Please remember to submit your mobile phone number to WTT before you can enjoy SIM-Ring Mobility.

2. If the call is not answered in desk IP Phone and you have Enable Mobile Connect, the incoming call will be diverted to your mobile phone normally after 4 rings.

4.8.2 Switching Call Conversation to Mobile

When you are using IP Phone for call conversation with your business partner and wish to leave from your desk, you can continue the call conversation by using switching call to mobile.

1. During the call conversation on IP Phone, press the Mobility softkey.

2. Select Send call to Mobile Phone.

3. The call will be in ‘Hold’ status and transferred to your mobile within few seconds.

4. Answer the call from your mobile to continue the call conversation.

Note: During the switching of call to mobile, the call will be in ‘Hold’ status. Suggest you

to inform the other call party ‘Just a moment, please’.

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Cloud Voice S Service – Cisco 8845 IP Phone User Guide

4.8.3 Switching Call Conversation from Mobile Back to IP Phone

If you pick up the call by your mobile via Sim-Ring Mobility and back to your desk, you can continue the call conversation by using switching call to your IP Phone.

1. During the call conversation on mobile, hang up the call on your mobile phone to disconnect the call.

2. The call will be in “Hold” status.

3. Within few seconds, Resume button will be lighted up on your IP phone.

4. Press the Resume button.

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Cloud Voice S Service – Cisco 8845 IP Phone User Guide

5 VoiceMail Service

5.1 Activating VoiceMail on your IP Phone

1. Press the Message button on your IP Phone.

2. Enter your VoiceMail PIN followed by “#”.

3. Follow the voice instructions to change the VoiceMail PIN to activate the VoiceMail service.

5.2 Remote Activation of VoiceMail

1. Dial the access number 2112-2345. [Please dial (852) 2112-2345 when you are accessing VoiceMail service from overseas.]

2. Please select the language by pressing ‘1’ for Cantonese or ‘2’ for English.

3. Enter your User ID (your Cloud Voice Number) followed by “#”.

4. Enter your VoiceMail PIN followed by “#”.

5. Follow the voice instructions to change the VoiceMail PIN to activate the VoiceMail service.

Note: Starter VoiceMail PIN is your Cloud Voice Number. For security reason, please

change your VoiceMail PIN regularly.

5.3 Accessing VoiceMail

1. The red light on your Handset will light up when you have a voicemail message.

2. To access the voice messaging system, press the Message button and follow the voice instructions.

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Cloud Voice S Service – Cisco 8845 IP Phone User Guide

5.4 Remote Access to VoiceMail

1. Dial the access number 2112-2345. [Please dial (852) 2112-2345 when you are accessing VoiceMail service from overseas.]

2. A welcome greeting message will be announced and please select the language by pressing ‘1’ for Cantonese or ‘2’ for English.

3. Enter your User ID (your Cloud Voice Number) & PIN.

4. Follow the voice instructions for voice mail service.

Note: Starter VoiceMail PIN is your Cloud Voice Number. For security reason, please

change your VoiceMail PIN regularly.

5.5 Retrieval of VoiceMail via Outlook 2000/ 2003/ 2007/ 2010/ 2013

1. Open your Microsoft Outlook.

2. Click Tools.

3. Select Accounts.

4. Click New.

5. Select Microsoft Exchange, POP3, IMAP, or HTTP” and click Next.

6. Enter Account Information * and click Next.

7. Select Internet E-mail and click Next.

8. Enter Server Information ** and click Next.

9. Click Finish.

When entering the

 Your Name: Name wish to be displayed in email  E-mail Address: 3xxxxxxx@cloudvideo.com.hk ; ‘3xxxxxxx’ is your

Cloud Voice Number

 Username: Your Cloud Voice Number (e.g. 3xxxxxxx)  Password: Your Cloud Voice Password

** When entering Server Information, please input the following:

 Account Type: IMAP

 Incoming mail server: imaps.wtt-cloudvoice.com;  Outgoing mail server: (Your ISP smtp or Google smtp)

Note: Starter Cloud Voice PIN is your Cloud Voice Number. For security reason,

please change your Cloud Voice Password regularly.

Account Information, please input the following

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Cloud Voice S Service – Cisco 8845 IP Phone User Guide

6. Using the Phone Log

If your phone display indicates that you have missed calls, you can use the Missed Call option on the Directory menu to view your call history and to call back the person you have missed. You can also view call history and place calls from the Received Calls and Placed Calls directories.

6.1 Viewing and Dialing from the Phone Log

1. Press the Applications button .

2. Select Call History (or Recents). (Use the Navigation and Select button to scroll and select.)

3. Select All Lines or the line that you want to view.

4. From the Call History list, select the call you want to dial and do one of the following:

 Press the Call softkey.  Press the line key.  Pick up the handset.  Press the speakerphone or headset button.

Note: If you wish to transfer the call to an external party, please remember to add ”9” before the 8-digits telephone number

6.2 Delete Call Record from the Phone Log

1. Press the Applications button .

2. Select Call History (or Recents). (Use the Navigation and Select button to scroll and select.)

3. Select All Lines or the line that you want to view.

4. Select the call record you want to delete.

5. Press the Delete softkey (you may need to press the More softkey first.

6. Press the Delete softkey to delete the record, or press the Cancel softkey to go back to the Call History screen.

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Cloud Voice S Service – Cisco 8845 IP Phone User Guide

7. Extension Mobility

The Extension Mobility feature allows you to associate your phone number and user profile with any IP Phone. When you use your IP Phone Personal Identification Number (PIN) to login an IP Phone, your assigned telephone number, and the settings that you have established will be associated with that phone.

Extension Mobility is useful particularly for those who do not routinely conduct business in the same office. However, you can only login one phone at a time. If you want to use another phone, you must logout of the first phone.

7.1 Login

1. Press the Applications button .

7.2 Logout

2. Select Extension Mobility.

3. Enter your User ID (your Cloud Voice Number) and IP Phone PIN.

4. You can use the IP Phone from now on.

Note: Starter IP Phone PIN is your Cloud Voice Number. For security reason, please

change your IP Phone PIN regularly.

1. To sign out, press the Applications button .

2. Select Extension Mobility.

3. When prompted to sign out, press the Yes softkey.

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Cloud Voice S Service – Cisco 8845 IP Phone User Guide

8. Password Management

8.1 Change the Cloud Voice Password

1. Visit https://adp.wtt-cloudvoice.com/pc/en/index.jsp

2. Click WTT Cloud Voice User Portal (Scroll down the page).

3. Enter your Cloud Voice Number and Password

4. Click Login

5. Click Password Management

6. Enter Existing Password

7. Enter New Password

8. Re-enter New Password

9. Click Submit

Note: i. Starter Cloud Voice Password is your Cloud Voice Number. ii. New Cloud Voice Password will be applied to the following services:

- Cloud Voice User Portal

- Presence Communicator Service – Cisco Unified Personal Communicator

(Account and VoiceMail Login)

- Mobility Apps Services – Cisco Jabber (Configuration of VoiceMail, Desk Phone Integration and Corporate Directory)

- Retrieval of VocieMail via Outlook 2000/2003/2007/2010/2013

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Cloud Voice S Service – Cisco 8845 IP Phone User Guide

8.2 Change the IP Phone PIN

1. Visit https://adp.wtt-cloudvoice.com/pc/en/index.jsp

2. Enter your Cloud Voice Number and Password

3. Click Login

4. Click Password Management

5. Choose IP Phone PIN.

6. Enter New PIN.

7. Confirm PIN.

8. Click Save

Note:

i. Starter IP Phone PIN is your Cloud Voice Number ii. The New IP Phone PIN will be applied to the following services

- Personal Directory

- Extension Mobility