Cisco Systems 14523.02 User Manual
Cisco TelePresence MCU
Accessing Conferences
Getting started
14523.02
Contents
Introduction ................................................................................................................................ 3
Calling in to conferences .......................................................................................................4
Dialing in using a hardware video endpoint ....................................................4
Dialing in using a software video endpoint ...................................................... 4
Dialing in using an audio-only telephone ......................................................... 5
The conference welcome message ...................................................................... 5
Using an auto attendant ........................................................................................................6
Calling an auto attendant ........................................................................................ 6
Navigating the auto attendant menu ................................................................. 6
Joining a conference ................................................................................................. 7
Creating a new conference .....................................................................................8
Accessing other auto attendant menus ............................................................. 8
Leaving a conference ................................................................................................ 8
Using in-conference features ............................................................................................... 9
Controlling conference views ................................................................................ 9
Selecting participants ..............................................................................................10
Controlling another participant’s camera ........................................................11
The zoom out menu .................................................................................................12
Muting your endpoint .............................................................................................12
Understanding in-conference status icons ...................................................................14
Disclaimers and notices ........................................................................................................15
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Introduction
Introduction
This guide provides information on Accessing Conferences using Cisco TelePresence
MCU 4500 series, MCU 4200 series and MCU MSE series products with software
release 4.0 onwards. Throughout this guide, the term MCU refers to all MCU series.
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Calling in to conferences
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Calling in to conferences
When you dial into a conference you can connect directly to your conference or into a
menu that presents you with a series of options (called an auto attendant). From the
auto attendant you can select the conference you want to join.
You can join a conference/auto attendant in three ways. Using a:
hardware video endpoint
software video endpoint
audio-only telephone
Dialing in using a hardware video endpoint
Your system administrator will provide you with a number that will either connect you
to the auto attendant or connect you directly to your conference. If there is a PIN you
will be prompted to enter it.
On all endpoints you must always press the pound/hash key (#) after
entering a conference PIN.
Dialing in using a software video endpoint
If you have a webcam and microphone you can dial into a conference using a software
video endpoint from your computer.
You can dial into a conference using one of two software video endpoints: Cisco
TelePresence Movi and Cisco TelePresence ConferenceMe.
Dialing into a conference using Movi
This guide assumes that Movi and/or ConferenceMe are already
installed. See the individual products documentation for information on
how to install Movi and/or ConferenceMe.
Your system adminstrator will provide you with an address to use with Movi. The
address will take the format <e164_number>@domain.name or,
<conference_name>@domain.com.
To join the conference using Movi, type the address into the address bar of Movi and
press Enter. To enter a PIN, click the keypad icon and enter the PIN followed by a ‘#’.
Press Enter.
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Calling in to conferences
Dialing into a conference using ConferenceMe
Your system adminstrator will email you a HTTP link to use with ConferenceMe. The
link will take the format
http://domain.name/conferencename
To join the conference using ConferenceMe, click the link in the email. If you are set up
to automatically join conferences, ConferenceMe will load and you will be connected to
your conference. Alternatively, a web browser will open; select Click here to join the
conference using ConferenceMe. ConferenceMe will load and you will be connected to your
conference.
To enter a PIN, use the number keys on your keyboard and press Enter.
Dialing in using an audio-only telephone
If your telephone system allows calls to the MCU, you can use your regular telephone to
join conferences as an audio-only participant. Dial the telephone number provided by
your system administrator followed by a ‘#’. This will either connect you to an auto
attendant (where you will need to enter the conference ID) or directly into your
conference. If a PIN is required, you will be prompted to enter it.
The conference welcome message
Your conference administrator can configure a welcome message on the MCU and a
duration for that message. If there is a welcome message, you will see it at the bottom of
your endpoint's display when you join a conference.
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