Casio EM-500 User Manual

Mobile E-mailer (Version 1.0) User's Guide

Trademarks

Microsoft, Windows, and Windows NT are either registered trademarks or trademarks of Microsoft Corporation in the United States and/or other countries. All other product and company names mentioned herein may be the trademarks of their respective owners.

The contents of this document are subject to change without notice.

In no event shall CASIO COMPUTER CO., LTD. be liable to anyone for special, collateral, incidental, or consequential damages in connection with or arising out of the purchase or use of these materials. Moreover, CASIO COMPUTER CO., LTD. shall not be liable for any claim of any kind whatsoever against the use of these materials by any other party.

This manual and the software it describes are owned by CASIO COMPUTER CO., LTD. The structure, organization, and code of the software are the valuable trade secrets of CASIO.

The operations described in this manual assume that you are already familiar with the basic operation of Windows CE. See the documentation that comes with Windows CE for full details on its operation.

Sample displays shown in this manual may differ somewhat from the displays actually produced by the product.

No part of this publication may be reproduced, transmitted, transcribed, stored in a retrieval system, or translated into any human or computer language, in any form or by any means, without the express written permission of CASIO COMPUTER CO., LTD.

Mobile E-mailer User's Guide -Page 1 -

Contents

Getting Acquainted.........................................................................4

Starting Mobile E-mailer.......................................................................................4

Message List Screen............................................................................................5

Configuring Your Mail Service.......................................................6

Configuring a New Mail Service.........................................................................6

Configuring Dial Properties...............................................................................13

Configuring Your Modem...................................................................................14

Configuring Incoming Mail Conditions............................................................15

Editing Existing Incoming Mail Conditions......................................................19

Editing a Mail Service Configuration...............................................................19

Creating and Deleting Modem Connections..................................................22

Sending and Receiving Mail ........................................................25

Connecting to a Mail Server and Sending and Receiving Mail..................25

Creating a New Message...................................................................................28

Temporarily Saving a Draft of a Mail Message..............................................30

Editing an Unsent Mail Message......................................................................30

Deleting the Message Being Edited.................................................................31

Recalling an Address from the Contacts Database or Personal Address

Book.......................................................................................................................32

Recalling an Address from the Contacts Database................................................32

Recalling an Address from the Personal Address Book........................................35

Using Signatures.................................................................................................38

Viewing Received Mail Messages....................................................................39

Opening a Received Message............................................................................39

Using the Message Viewer Screen.....................................................................41

Opening a Mail Message that Includes HTML Formatting......................................41

Unread and Read Messages...............................................................................42

Saving a Mail Message as a Text File....................................................................42

Replying to a Message.......................................................................................43

Forwarding a Message to Another Address.........................................................44

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Working with Attached Files...............................................................................45

Attaching a File to an Outgoing Message.............................................................45

Working with Incoming Attachments....................................................................48

Using Folders.......................................................................................................50

Moving and Deleting Messages.......................................................................52

Moving a Message to Another Folder..................................................................52

Deleting Messages............................................................................................54

Advanced Functions.....................................................................55

Searching for Text...............................................................................................55

Using Filters for Incoming Messages...............................................................57

Assigning a Priority to a Filter..............................................................................60

Adding Mail Addresses to the Personal Address Book................................62

Adding Mail Addresses to the Contacts Database........................................66

Configuring Option Settings..............................................................................68

Command Bar Items (Menus and Buttons) ...................................70

Message List Screen..........................................................................................70

Message Viewer Screen....................................................................................71

Message Editor screen.......................................................................................72

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Getting Acquainted

Mobile E-mailer is an application that makes it possible for you to send and receive email with your Pocket PC. The following are some of the useful features and functions available with Mobile E-mailer.

Search by addressee, subject, body text, etc.

Set up of up to 10 filters for grouping incoming e-mail according to subject, content,

etc. Five signature blocks, allowing separate signatures for business and personal mail

Quick and easy input of e-mail addresses from the Contact database

NOTE

Mobile E-mailer supports e-mail with a POP3 mail server. Mobile E-mailer does not support IMAP4.

Starting Mobile E-mailer

Turn on your Pocket PC.

Tap - Programs - Mobile E-mailer.

This starts Mobile E-mailer and displays the Message List screen.

Mobile E-mailer User's Guide -Page 4 -

Message List Screen

The Message List shows a list of the messages in the currently selected folder (Inbox, Outbox, Sent, etc.)

Messages contained in the currently selected folder. This area is blank if the folder contains no messages.

Current folder name

Sort sequence

Number of messages in current folder

The Message List screen is starting point for a number of different Mobile E-mailer operations, like the ones described below.

When you want to do this: Tap this:

Display an editor screen for creating a new message (page 28)

View the contents of a message (page 39) A message in the Message

Display a folder list (page 50)

Connect to your server to sent and receive mail (page

25)

Note that before you can send or receive mail using Mobile E-mailer, you must first

New

List

configure your mail service (page 6).

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Configuring Your Mail Service

Before you can send or receive mail using Mobile E-mailer, you must first make certain Internet settings and configure your mail service. Mobile E-mailer’s Setup Wizard helps to take some of the work out of the setup procedure by providing you with step-bystep guidance.

Configuring a New Mail Service

In the following procedure, steps 4 through 10 are for configuring the modem connection, while steps 11 through 15 configure the mail service.

Start Mobile E-mailer and display the Message List screen.

Tap Services - Service Settings.

This displays the service selection screen.

Tap New to display the New Service screen.

Input the name of your services (your mail account name or other applicable name) in the Service Name box.

Mobile E-mailer User's Guide -Page 6 -

Tap Next.

This causes a screen like the one shown below to appear.

Type in a connection name here (required for Modem Connection only). To use a previously specified modem connection, tap the button next to this box and tap the modem connection name in the list that appears.

Specify the connection type. Select Modem Connection if you will be connecting through an Internet service provider (ISP) or Network Connection if you will be connecting to a network.

Tap Next.

If you already have an Internet connection configured on your

CASSIOPEIA, type in its name as the connection name. If you want to configure a completely new Internet connection, type in

a unique connection name that is not used by a connection currently configured on your CASSIOPEIA.

If you selected Modem Connection in step 4, and if you typed in

the name of a new Internet connection, a screen box appears asking if you want to create a new connection. Tap Yes to create the new connection or No to return to the input screen where you can change to another connection name.

If you selected Network Connection in step 4, skip to step 11.

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On the screen that appears when you tap Next - Yes in step 5, type in

your user name and password.

You should normally leave the Domain box empty, unless your ISP

or network administrator provides you such information.

Tap Next.

Check the Save password option if you want Mobile E-mailer to

remember your password. When this option is checked, you do not need to input your password each time you log in to your server.

Country Code, Area Code,

Phone number

Input the phone number of the access point of your ISP you plan to be dial in to.

Dial Properties

If necessary, tap this button and set the dial properties. See "Dial Properties" on page 13 for more information.

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Tap Next to advance to the modem settings screen

Tap Next to advance to the TCP/IP settings screen.

Normally, you should leave the initial default settings on this screen

as they are. Do not change the default settings unless specifically instructed to do so by your ISP.

Select Modem

Tap the button and then select the modem type you are using.

Connection Properties

If necessary, tap this button and set the dial properties. See "Configuring Your Modem" on page 14 for more information.

Tap Next to advance to the name server screen.

10.

If you are instructed by your ISP to input a specific DNS or WINS, uncheck this box and type in the addresses you get from your ISP. If your ISP provides you DNS and alternate DNS addresses, type them into the appropriate boxes.

You can leave these settings on this screen as they are or change

them when you are instructed to do so by your ISP.

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Tap Next to display the Service (1) screen, which starts configuration

11.

of your mail service.

POP 3 Host name

Type in the name of your POP3 server.

User ID

Type in your mail server user name.

Password

Type in your mail server password.

Tap Next to advance to the Service (2) screen.

12.

SMTP host name

If your ISP provided you with different names for the POP3 host and the SMTP host, type in the SMTP host name here.

Return address

Use this box to specify a return address. See the example below.

Return address example

Actual Name: John Smith User Name: john POP Host Name: abcd.com

l Leaving this box blank automatically sets the return address to:

john@abcd.com

l John could specify a return address that includes his actual name by

inputting the following into this box: "John Smith"<john@abcd.com>

l If John wanted to specify that all replies should be routed to his office

address (which is: johnwork@wxyz.com), he would input the following into this: johnwork@wxyz.com

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Tap Next to advance to the Service (3) screen.

13.

Tap Next to advance to the Service (4) screen.

14.

Make the settings you want.

Check this box when you want

to receive only messages that correspond to certain conditions defined by you. To define conditions, tap the Receive Mail Settings button. See “Configuring Incoming Mail Conditions” on page 15 for more information.

Tap Next to advance to the Configuration Check screen.

15.

If you want to change a setting, tap Back to back step through the

setting screens and make the changes you want.

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When all the settings are the way you want, tap Configure to configure

•

mark is located next to the name

16.

the mail service and return to the service selection screen in step 2.

A of the service you just configured. This mark indicates that the service is currently selected.

If you want to configure another account, repeat steps 3 through 16.

To exit the service configuration procedure, tap OK.

17.

This returns to the Message List screen.

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Configuring Dial Properties

When using a modem connection to dial into a mail server, you must configure your dial properties in accordance with the type of telephone circuit you are dialing through.

To configure dial properties

Tap – Settings. Tap the Connections tab and then tap the Modem

icon. Tap the Dialing tab.

Use the Location box to select the location you want.

Home

Select this option when connecting the CASSIOPEIA to a standard household phone line or to a portable phone.

Work

Select this option when connecting the CASSIOPEIA to an office phone system, or any other phone system that requires dialing of 0 for an outside line.

Add

Select this option when you want to create your own non-standard dialing configuration.

For full details on making dial settings, see your Pocket PC User's

Guide and online help.

After everything is the way you want, tap OK to apply it.

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NOTE

You can also set dial properties while configuring a new service or changing an existing service. On the Phone Number screen that appears in step 7 of the procedure under “Configuring a New Mail Service,” tap the Dial Properties button to display the same screen as that in the above procedure. Make the settings you want and then tap OK top continue with the new service configuration procedure.

Configuring Your Modem

The required modem configuration depends on the modem you are using, the type of telephone circuit to which you are connected, and the requirements of your ISP. Use the following procedure to change the configuration of your modem.

To change the configuration of your modem

On the Modem screen that appears in step 8 of the procedure under

“Configuring a New Mail Service,” tap the Connection Properties button.

This displays the Connection Properties screen.

On the Port Settings tab, make the settings required to connect to your

ISP's access point. Set the Baud Rate to a value that is within the range supported by your ISP's access point.

The settings you can make with the Call Options tab depend on the

type of telephone circuit you are connecting through, and on the type of modem you are using. For proper operation, some modems may require input of a character string commands in the Extra dial-string modem commands box.

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After everything is the way you want, tap OK to apply your settings.

NOTE

Except for the Baud Rate setting, it is usually best to leave the settings on the Connection Properties screen set to their initial defaults.

Configuring Incoming Mail Conditions

You can configure specific conditions that must be met by incoming messages before Mobile E-mailer receives them. For example, you could specify that only messages containing the word “urgent” in the Subject field should be received.

You can configure up to 10 conditions for each mail service.

The following shows the items for configuring incoming mail conditions.

Field Condition Content

Subject

From

To Cc

You can also assign a priority to conditions. When you connect to your mail server,

contains

doesn’t contain

isn’t

begins with

ends with

Up to 50 characters of text

Mobile E-mailer checks each mail message starting with the highest priority first.

To configure incoming mail conditions

The start point of the following procedure is the Service (4) screen in step 14 of the procedure under “Configuring a New Mail Service,” on page 6.

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On the Service (4) screen, tap the check box next to Pick up only

messages that satisfy conditions. so it is checked.

This enables the Receive Mail Settings button.

Tap the Receive Mail Settings button.

This displays the Receive Mail Settings screen.

Any conditions that you already have configured are listed on the

screen.

Tap New to display a screen for configuring a new condition.

Type in a name for the condition, and then tap OK.

Use a name that lets you easily understand what the condition does.

Tapping OK displays a condition configuration screen like the one

shown below.

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Configure the condition you want, and then tap OK to return to the

Receive Mail Settings screen.

Repeat steps 3 through 5 to configure other conditions, if you want.

You can configure up to 10 conditions for each mail service.

The conditions you configure are automatically assigned priorities,

with the newest condition receiving the highest priority.

Change the priorities of the conditions, if you want.

Tap and hold the name of the

condition whose priority you want to change. On the shortcut menu that appears, tap Move Up to move the condition to a higher priority, or Move Down to move it to a lower priority.

You can also use the and

buttons below the text keyboard to move the currently selected condition name up and down.

To save the configuration, tap OK.

This returns to the Service (4) screen.

Before you tap OK in step 7, you can close the Receive Mail

Settings screen without saving your configuration. To do so, tap

Mobile E-mailer User's Guide -Page 17 -

and hold the name of any condition name and then tap Restore on the shortcut menu that appears. This returns the conditions to the configuration they had when you originally displayed the Receive

Mail Settings screen in step 2. Restore works only one way, restoring previously saved

configurations. You cannot use Restore to undo a previous Restore operation.

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Editing Existing Incoming Mail Conditions

You can edit the content of, rename, and delete existing incoming mail conditions.

To edit the content of an existing condition

On the Incoming Mail Conditions screen, tap the name of the condition whose content you want to change. This displays the condition definition screen. Make the changes you want and then tap OK to save them.

To rename an existing condition

On the Incoming Mail Conditions screen, tap and hold the name of the condition you want to rename. On the shortcut menu that appears, tap Rename to display a screen for changing the condition name. Type in the new name and then tap OK to save it.

To delete an existing condition

On the Incoming Mail Conditions screen, tap and hold the name of the condition you want to delete. On the shortcut menu that appears, tap Delete.

Editing a Mail Service Configuration

Use the following procedures to edit or to delete an existing mail service configuration.

NOTE

You cannot rename an existing mail service configuration.

To edit a mail service configuration

On the Message List screen, tap Services - Service Settings to

display the service selection screen. Tap the name of the service whose configuration you want to edit.

Tapping the name of a service configured for Modem Connection

displays the access point Phone Number screen. Tapping the name of a service configured for Network Connection

displays its Service (1) screen.

Use the Next and Back buttons to navigate between setting screens

and make the changes you want.

Use the same procedures as those described under “Configuring a

Mobile E-mailer User's Guide -Page 19 -

New Mail Service” on page 6 to edit the configuration of the mail service.

After making the changes you want, tap Next until you get to the

Configuration Check screen. When all the settings are the way you want, tap Configure to apply

them to the configuration.

This returns to the service selection screen in step 1.

Repeat steps 2 through 6 to edit other configurations, if you want.

To exit the service configuration procedure, tap OK.

This returns to the Message List screen.

To change the connection assigned to a mail service

Use the following procedure when you want to change the connection (a particular Modem Connection or Network Connection) currently assigned for a mail service.

On the Message List screen Services menu, tap the name of the service

whose connection you want to change.

The currently selected service name is the one with the • mark next to it.

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Tap Services - Service Settings to display the service selection

screen.

Currently selected service

Name of connection assigned to the currently selected service.

Tap the Currently selected connection box and select the connection

to which you want to change from the list that appears.

Tap the name of the connection to which you want to change.

Tap OK to save your setting and return to the Message List screen.

To delete a mail service

On the Message List screen, tap Services - Service Settings to

display the service selection screen. Tap and hold the name of the service you want to delete. On the shortcut

menu that appears, tap Delete.

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In response to the confirmation message that appears, tap Yes to delete

the mail service, or No to cancel without deleting.

Note that a delete operation cannot be undone.

Tap OK to return to the Message List screen.

Creating and Deleting Modem Connections

The following procedures describe how to create a new modem connection, and how to duplicate and delete existing modem connections.

NOTE

The Mobile E-mailer procedures for creating a new modem connection and deleting an existing modem connection are identical to the standard CASSIOPEIA new connection and delete procedures on the screen that appears when you tap Start – Settings –

Connection –Modem.

To add a modem connection

On the Message List screen, tap Services - Service Settings to

display the service selection screen. On the Tools menu, tap Add Modem Connection to display the

connection name input screen.

Type in the name you want to assign to the connection and then tap

Next.

This displays the modem connection name and password input

screen.

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