Canon SCANFRONT 220 User Manual

Please read this manual before using the scanner.
After you finish reading this manual, keep it in a safe place
for future reference.

INSTRUCTIONS

European Union (and EEA) only.

This symbol indicates that this product is not to be
disposed of with your household waste, according
to the WEEE Directive (2002/96/EC) and your
national law. This product should be handed over

to a designated collection point, e.g., on an
authorized one-for-one basis when you buy a new similar
product or to an authorized collection site for recycling waste
electrical and electronic equipment (EEE). Improper handling
of this type of waste could have a possible negative impact on
the environment and human health due to potentially
hazardous substances that are generally associated with EEE.
At the same time, your cooperation in the correct disposal of
this product will contribute to the effective usage of natural
resources. For more information about where you can drop off
your waste equipment for recycling, please contact your local
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household waste disposal service. For more information
regarding return and recycling of WEEE products, please visit
www.canon-europe.com/environment
(EEA: Norway, Iceland and Liechtenstein)

Model Names

The following names may be provided for the safety
regulations in each sales region of the Network Scanner.
ScanFront 220: Model M11058
ScanFront 220P: Model M11062

Trademarks

• Canon and the Canon logo are registered trademarks of

Canon Inc. in the United States and may also be trademarks
or registered trademarks in other countries.

• imageFORMULA is a trademark of Canon Electronics Inc.

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are registered trademarks or trademarks of Microsoft
Corporation in the United States and other countries.

.

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trademarks or trademarks of Adobe Systems Incorporated in
the United States and other countries.

• Other product and company names herein may be the
trademarks of their respective owners.

Copyright

libtiff

Copyright (c) 1988-1996 Sam Leffler
Copyright (c) 1991-1996 Silicon Graphics, Inc.
Permission to use, copy, modify, distribute, and sell this
software and its documentation for any purpose is hereby
granted without fee, provided that (i) the above copyright
notices and this permission notice appear in all copies of the
software and related documentation, and (ii) the names of
Sam Leffler and Silicon Graphics may not be used in any
advertising or publicity relating to the software without the
specific, prior written permission of Sam Leffler and Silicon
Graphics.
THE SOFTWARE IS PROVIDED “AS-IS” AND
WITHOUT WARRANTY OF ANY KIND, EXPRESS,
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MERCHANTABILITY OR FITNESS FOR A
PARTICULAR PURPOSE.
IN NO EVENT SHALL SAM LEFFLER OR SILICON
GRAPHICS BE LIABLE FOR ANY SPECIAL,
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DAMAGES OF ANY KIND, OR ANY DAMAGES
WHATSOEVER RESULTING FROM LOSS OF USE,
DATA OR PROFITS, WHETHER OR NOT ADVISED OF
THE POSSIBILITY OF DAMAGE, AND ON ANY
THEORY OF LIABILITY, ARISING OUT OF OR IN
CONNECTION WITH THE USE OR PERFORMANCE OF
THIS SOFTWARE.

libjpeg

Portions of this software are based in part on the work of the
Independent JPEG Group.

Copyright 2007 by CANON ELECTRONICS INC. All rights
reserved.
No part of this publication may be reproduced or transmitted
in any form or by any means, electronic or mechanical,
including photocopying and recording, or by any information
storage or retrieval system without the prior written
permission of CANON ELECTRONICS INC.

MD5

derived from the RSA Data Security, Inc. MD5 Message­Digest Algorithm

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The information in this document is subject to change without
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CANON ELECTRONICS INC. MAKES NO WARRANTY
OF ANY KIND WITH REGARD TO THIS MATERIAL,
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Introduction

Thank you for purchasing the Canon imageFORMULA ScanFront 220/220P network scanner.
Please read this manual thoroughly before using the scanner to familiarize yourself with its capabilities, and to make the most of its
many functions. After reading this manual, store it in a safe place for future reference.

About ScanFront 220/220P

The ScanFront 220/220P is a network scanner that you can use without connecting to a computer.
You can transfer the data of an image scanned with the ScanFront 220/220P to a shared folder on a server PC or client PC on the
network or to an FTP server, or deliver it to a remote location via e-mail. It is also possible to use the image data in a location with
no network environment if you save the image file to USB memory.

Shared Folder

(Server PC, Client PC)

Network

Save File

FTP Server

Save File Send E-mail

ScanFront 220

Save File

USB Memory

Conceptual Diagram of the ScanFront

* Transfer to an FTP server is possible only for an FTP server that does not require firewall settings.

i

Mail Server

❏ Manuals for the Scanner

The following manuals are provided with the Canon
ScanFront 220/220P. Be sure to read these manuals
thoroughly before using the scanner.

❏ Symbols Used in This Manual

The following symbols are used in this manual to explain
procedures, restrictions, handling precautions, and
instructions that should be observed for safety.

Setup Guide

Describes the procedure for setting up the scanner for
scanning. Set up the ScanFront in accordance with the
Setup Guide. For details on the ScanFront, refer to the

Operation Guide* and ScanFront 220/220P
INSTRUCTIONS (electronic manuals).

Operation Guide*

Provides an overview of the functions of the scanner, and
describes the basic operations for using the ScanFront. For
details on the settings of the ScanFront, refer to the
ScanFront 220/220P INSTRUCTIONS (electronic
manual).

* A print version of this guide is supplied in English. PDF files of

the Operation Guide in other languages can be found on the
INSTRUCTIONS CD-ROM.

INSTRUCTIONS (Electronic Manual): This
Manual

Describes how to use the scanner, and includes
instructions for configuring the scanner settings, as well as
handling, maintenance, and troubleshooting information.
This manual is stored as a PDF file on the supplied
INSTRUCTIONS CD-ROM and requires Adobe Reader
to open. (You can download Adobe Reader from the
Adobe Web site.)

WARNING

Indicates a warning concerning operations that may lead to
death or injury to persons if not performed correctly. To
use the scanner safely, always pay attention to these
warnings.

CAUTION

Indicates a caution concerning operations that may lead to
injury to persons, or damage to property if not performed
correctly. To use the scanner safely, always pay attention
to these cautions.

IMPORTANT

Indicates operational requirements and restrictions. Be
sure to read these items carefully to operate the scanner
correctly, and avoid damage to the scanner.

Hint

Indicates a clarification of an operation, or contains
additional explanations for a procedure. Reading these
notes is highly recommended.

ii

❏ How This Manual is Organized

This manual consists of the following chapters.

Chapter 1 Before Use

This chapter provides an overview of the ScanFront.

Chapter 2 Handling

This chapter describes the types of documents that can be
scanned, and the basic operations of the scanner.

Chapter 3 ScanFront Setup

This chapter describes the setup procedures and
Administrator Settings of the scanner.

Chapter 4 Web Menu (Administrator Mode)

This chapter describes the Web menu for the administrator
to configure settings.

Chapter 5 Web Menu (User Mode)

This chapter describes the Web menu for the user to
configure settings.

Chapter 6 Operating Procedures

This chapter describes the basic operating procedures for
the scanner.

Chapter 7 Maintenance

This chapter describes how to clean the scanner and
replace the feed roller.

Chapter 8 Troubleshooting

This chapter describes how to respond when problems
occur or warning messages appear.

Chapter 9 Appendices

This chapter describes the scanner specifications.

iii

❏ Table of Contents

Introduction............................................................... i

Manuals for the Scanner .......................................... ii

Symbols Used in This Manual ..................................ii

How This Manual is Organized................................ iii

Chapter 1 Before Use

1. Important Safety Instructions............................1-2

Installation Location .............................................. 1-2

Power ................................................................... 1-2

Moving the Scanner.............................................. 1-3

Handling ............................................................... 1-3

About the Fingerprint Sensor

(ScanFront 220P only).......................................... 1-5

Disposal................................................................ 1-5

2. Features of the ScanFront 220/220P ...............1-6

ScanFront 220/220P............................................. 1-6

ScanFront 220P.................................................... 1-7

3. Names and Functions of Parts .........................1-8

Front and Document Feed and Eject Trays.......... 1-8

Side and Rear....................................................... 1-9

4. Network Environment .....................................1-10

Network Environment ......................................... 1-10

Directory Service Support................................... 1-10

Chapter 2 Handling

1. Documents .......................................................2-2

Plain Paper ........................................................... 2-2

Business Card ...................................................... 2-2

Card...................................................................... 2-3

2. Preparing the Scanner .....................................2-4

Preparing the Document Feed Tray and

Eject Tray ............................................................. 2-4

Feed Selection Lever............................................ 2-5

USB Port............................................................... 2-5

Using a PS/2 Keyboard and PS/2 Mouse............. 2-6

3. Placing Documents ..........................................2-7

Placing a Document ............................................. 2-7

Placing a Card ...................................................... 2-8

4. Clearing a Paper Jam or Double Feed Error ....2-9

5. Fingerprint Sensor (ScanFront 220P) ............ 2-11

Cautions for Handling the Fingerprint Sensor .... 2-11

Fingerprint Authentication................................... 2-12

Chapter 3 ScanFront Setup

1. Before Setting Up the Scanner ........................ 3-2

Installation Location .............................................. 3-2

Interfaces.............................................................. 3-2

Connecting the AC Adapter.................................. 3-3

Connecting the Network Cable............................. 3-3

2. Turning the Power ON and OFF ......................3-4

Turning the Power ON.......................................... 3-4

Turning the Power OFF ........................................ 3-4

3. Configuring the Scanner Settings .................... 3-5

Administrator Settings .......................................... 3-5

Web Menu (Administrator Mode).......................... 3-6

4. Configuring Administrator Settings...................3-8

Logging In to the Administrator Settings............... 3-8

Network Settings .................................................. 3-9

Administrator Password........................................ 3-9

Backup/Restore Setting Information................... 3-10

Select Login Type ............................................... 3-10

Roller Counter Reset .......................................... 3-10

Format ScanFront 220........................................ 3-11

Touch Panel Adjustment .................................... 3-11

Display Language Setting................................... 3-11

Chapter 4 Web Menu (Administrator Mode)

1. Web Menu Overview........................................ 4-2

2. Logging In to the Web Menu............................ 4-5

3. User Administration..........................................4-6

Registering New Users ......................................... 4-7

Restricting User Functions ................................... 4-8

Editing Users ........................................................ 4-9

4. Address Book Settings................................... 4-11

Registering New Addresses ............................... 4-12

Copying Addresses ............................................ 4-14

Exporting and Importing Address Books ............ 4-15

5. Job Button Settings ........................................4-16

Registering New Job Buttons ............................. 4-17

iv

Scan Settings Overview ..................................... 4-18

Copying Job Buttons .......................................... 4-22

Exporting and Importing Job Buttons ................. 4-23

6. Device Configuration ......................................4-24

Network Setting .................................................. 4-25

Language/Timezone........................................... 4-25

Device Operation................................................ 4-25

Login Options ..................................................... 4-26

Administrator Settings ........................................ 4-26

7. Server Settings...............................................4-28

Mail Server ......................................................... 4-29

Authentication Server ......................................... 4-29

Address Book Server.......................................... 4-31

FTP server.......................................................... 4-31

NTP Server......................................................... 4-31

8. System Settings .............................................4-32

Backup and Restore ........................................... 4-33

Module Version Information/Update ................... 4-34

Log Settings........................................................ 4-36

Chapter 5 Web Menu (User Mode)

1. Web Menu Overview ........................................5-2

2. Logging In to the Web Menu ............................5-3

3. User Settings....................................................5-4

User Settings ........................................................ 5-5

4. Address Book Settings .....................................5-6

Registering New Addresses ................................. 5-8

Copying Addresses ............................................ 5-10

Exporting and Importing Address Books ............ 5-11

5. Job Button Settings ........................................5-12

Registering New Job Buttons ............................. 5-14

Scan Settings Overview ..................................... 5-15

Copying Job Buttons .......................................... 5-19

Exporting and Importing Job Buttons ................. 5-19

Chapter 6 Operating Procedures

1. Flow of Scanner Operations .............................6-2

2. Turning the Power ON and OFF ......................6-3

Turning the Power ON.......................................... 6-3

Turning the Power OFF ........................................ 6-3

3. Login Screen ....................................................6-4

Login Screen Types.............................................. 6-4

When Using Server Authentication....................... 6-4

List Type Login ..................................................... 6-5

Key in Type Login................................................. 6-6

Fingerprint Authentication

(Only Available with the ScanFront 220P)............ 6-7

4. Screen Displayed after Login........................... 6-8

Home Screen........................................................ 6-8

Job Button Screen ................................................ 6-8

5. User Settings Screen .......................................6-9

Change Password ................................................ 6-9

Fingerprint Registration ........................................ 6-9

6. Fingerprint Registration

(Only Available with the ScanFront 220P) ..... 6-10

Fingerprint Authentication................................... 6-10

Registering a Fingerprint .................................... 6-11

7. Scanning Procedures..................................... 6-13

Scanning From the Home Screen ...................... 6-13

Scanning From the Job Button Screen............... 6-13

Address Selection Screen .................................. 6-14

USB Memory Screen.......................................... 6-15

Scanning............................................................. 6-16

8. Registering and Editing Addresses ................ 6-19

Registering a New Address ................................ 6-19

Modifying an Address ......................................... 6-21

Copying an Address ........................................... 6-22

9. Scan/Delivery Options....................................6-23

Scan Settings ..................................................... 6-24

File Formats........................................................ 6-27

Security Settings for PDF Files........................... 6-28

Delivery Options ................................................. 6-29

Chapter 7 Maintenance

1. Routine Cleaning.............................................. 7-2

Cleaning the Scanner Unit.................................... 7-2

Cleaning the Touch Panel .................................... 7-2

Cleaning the Fingerprint Sensor

(ScanFront 220P) ................................................. 7-2

Cleaning the Scanning Glass and Rollers............ 7-3

v

Cleaning the Retard Roller ................................... 7-5

Cleaning the Feed Roller...................................... 7-6

2. Replacing the Rollers and

Document Holding Guide .................................7-8

Roller Replacement Kit ......................................... 7-8

Replacing the Document Holding Guide .............. 7-8

Checking the Page Count and

Resetting the Counter........................................... 7-9

Chapter 8 Troubleshooting

1. Troubleshooting................................................8-2

2. Error Messages (ScanFront) ............................8-5

3. Error Messages (Web Menu) ...........................8-7

4. Adjusting the Touch Panel ...............................8-9

5. Initializing ScanFront ......................................8-11

Chapter 9 Appendices

1. Specifications ...................................................9-2

Unit Specifications ................................................ 9-2

Network Specifications ......................................... 9-3

Transfer Destinations ........................................... 9-3

AC Adapter ........................................................... 9-3

Consumable Parts ................................................ 9-3

External Dimensions............................................. 9-4

2. Index.................................................................9-5

vi

Chapter 1 Before Use

1. Important Safety Instructions........................... 1-2

Installation Location .............................................. 1-2

Power ....................................................................1-2

Moving the Scanner ..............................................1-3

Handling ................................................................1-3

About the Fingerprint Sensor

(ScanFront 220P only) ..........................................1-5

Disposal ................................................................1-5

2. Features of the ScanFront 220/220P............... 1-6

ScanFront 220/220P .............................................1-6

ScanFront 220P ....................................................1-7

3. Names and Functions of Parts ........................ 1-8

Front and Document Feed and Eject Trays ..........1-8

Side and Rear .......................................................1-9

4. Network Environment .................................... 1-10

Network Environment ..........................................1-10

Directory Service Support ...................................1-10

1. Important Safety Instructions

To ensure the safe operation of this scanner, be sure to read the safety warnings and precautions described below.

Chapter 1 Before Use

❏ Installation Location

The performance of this scanner is affected by the
environment in which it is installed. Make sure that the
location where the scanner is installed meets the following
environmental requirements.

● Provide adequate space around the scanner for
operation, maintenance, and ventilation.

At least
400 mm

At least
600 mm

● Avoid installing the machine in direct sunlight. If
this is unavoidable, use curtains to shade the
scanner.

● Avoid locations where a considerable amount of
dust accumulates.

● Avoid warm or humid locations, such as in the
vicinity of a water faucet, water heater, or
humidifier, and avoid locations where the fumes
from ammonia, paint thinner, or other volatile
chemicals may be present.

● Avoid locations that are subject to vibration.

● Avoid exposing the scanner to rapid changes in

temperature. If the room in which the scanner is
installed is cold but rapidly heated, water droplets
(condensation) may form inside the scanner. This
may result in a noticeable degradation in scanning
quality.

The following conditions are recommended for
optimal scanning quality:
Room temperature: 10 °C to 32.5 °C (50 °F to

90.5 °F)
Humidity: 20% to 80% RH

● Avoid installing the scanner near equipment that
generates a magnetic field (e.g. speakers,
televisions, or radios).

❏ Power

● Connect only to a power outlet of the rated voltage

and power supply frequency (220-240 V, 50/60
Hz).

● Do not connect other electrical equipment to the
same power outlet to which the scanner is
connected. Also, when using an extension cord,
make sure that the extension cord is rated for the
current requirements of the scanner.

● Never try to disassemble the AC adapter or modify
it in any way, as this is extremely dangerous.

● The power cord and AC adapter may become
damaged if they are often stepped on or if heavy
objects are placed on them. Continued use of a
damaged power cord and AC adapter can lead to
an accident, such as a fire or electrical shock.

● Do not use the power cord while it is coiled.

1-2

Chapter 1 Before Use

● Do not pull directly on the power cord. When
disconnecting the power cord, grasp the plug and
remove it from the outlet.

● Keep the area around the power plug clear of
objects so that the power cord can be
disconnected easily in an emergency.

● Use only the AC adapter provided with this
scanner. Also, do not use the AC adapter provided
with the scanner with any other electrical devices.

Model: MG1-3968

● If you have any questions regarding the power
supply, contact your local authorized Canon dealer
or service representative for further information.

❏ Moving the Scanner

● When moving the scanner, always hold it with both

hands to avoid dropping it. The weight of the
scanner unit is approximately 3.4 kg.

● Before moving the scanner, make sure the
document tray is closed and the interface cable
and AC adapter are disconnected. If the scanner is
transported with these items connected, the plugs
and connectors may be damaged due to
excessive force applied to them during movement.

❏ Handling

WARNING

Note the following precautions whenever using the
scanner. Failure to do so may result in a fire or
electric shock.

■ Never use alcohol, benzene, paint thinner, aerosol
sprays, or any other highly flammable substance
near the scanner.

■ Do not cut, damage, or modify the power cord or
AC adapter. Do not place heavy objects on the
power cord or AC adapter, and do not pull or
excessively bend the power cord.

■ Never connect the power cord when your hands
are wet.

■ Do not connect the scanner to a multiplug power
strip.

■ Do not knot or coil the power cord, as this may
result in a fire or electric shock. When connecting
the power cord, make sure that the power plug is
securely and completely inserted into the power
outlet.

■ Do not use power cords and AC adapters other
than the power cord and AC adapter provided with
this scanner.

■ Never try to take the scanner apart or modify it in
any way.

■ Never try to take the AC adapter apart or modify it
in any way, as this is dangerous and may lead to a
fire or electric shock.

■ Do not use flammable aerosol sprays near the
scanner.

■ When cleaning the scanner, turn the power OFF
and disconnect the power cord from the power
supply.

■ Clean the scanner using a slightly dampened cloth
which has been well wrung out. Never use alcohol,
benzene, paint thinner, or any other flammable
substances.

1-3

Chapter 1 Before Use

■ If the scanner makes strange noises, or gives off,
smoke, heat, or strange odors, or the scanner
does not function or other abnormalities occur
when you use the machine, immediately turn the
power OFF, and disconnect the power plug from
the power outlet. Then, contact your local
authorized Canon dealer or service representative
for further information.

■ Do not drop the scanner, or subject it to impact or
strong shock. Should the scanner ever become
damaged, immediately turn the power OFF, and
disconnect the power plug from the power outlet.
Then, contact your local authorized Canon dealer
or service representative to have the unit serviced.

■ Before moving the scanner, make sure to turn the
power OFF, and disconnect the power plug from
the power outlet.

CAUTION

■ Do not install the scanner on a surface that is
unstable or tilted, or in an area subject to
excessive vibrations, as this may cause the
scanner to fall, resulting in personal injury or
damage to the scanner.

■ Do not block the ventilation openings. Doing so
could cause the scanner to overheat, creating a
risk of fire.

■ Never place small metal objects such as staples,
paper clips, or jewelry on the scanner. These items
may fall into the scanner, and cause a fire or
electric shock. Should such objects ever fall inside
the scanner, immediately turn the power OFF, and
disconnect the power plug from the power outlet.
Then, contact your local authorized Canon dealer
or service representative to have the unit serviced.

■ Do not install the scanner in a humid or dusty
location. Doing so may result in a fire or electric
shock.

■ Do not place objects on top of the scanner, as they
may tip over and fall, resulting in personal injury.

■ Do not use the scanner with a power supply
voltage other than 220-240 VAC. Doing so might
cause fire or electric shock.

■ When disconnecting the power cord, grasp it firmly
by its plug. Do not pull directly on the power cord,
as this may damage or expose the cord’s internal
wiring, resulting in a fire or electric shock.

■ Leave sufficient space around the power plug so
that it can be disconnected easily. If objects are
placed around the power plug, you will be unable
to disconnect it in an emergency.

■ Do not allow water or flammable substances
(alcohol, paint thinner, benzene, etc.) to spill into
the scanner, as this may result in a fire or electric
shock.

■ Turn OFF the power for safety when not using the
scanner for a long period of time, such as
overnight. Also, turn OFF the power, and
disconnect the AC adapter from the scanner and
disconnect the power cord from the power outlet
for safety when the machine will not be used for an
extended period of time, such as during
consecutive holidays.

■ Do not wear loose clothing or jewelry that may get
caught in the scanner while you are using it. This
may result in personal injury. Be extra careful of
neckties and long hair. If anything becomes caught
in the scanner, immediately disconnect the power
cord to stop the scanner.

■ Be careful when placing paper in the scanner and
when removing jammed paper. It is possible to cut
your hand on the edge of a sheet of paper.

1-4

Chapter 1 Before Use

❏ About the Fingerprint Sensor

(ScanFront 220P only)

● The following actions may damage the sensor or
cause it to malfunction:
– Dropping an object on the fingerprint sensor, or

otherwise subjecting it to a strong impact

– Scratching the surface of the fingerprint sensor,

or poking it with a pointed object

– Pressing a hard object such as a fingernail or

metal item against the fingerprint sensor,
resulting in scratches being created on the
surface of the fingerprint sensor

– Touching the fingerprint sensor with dirty hands,

which might scratch or dirty the surface of the
fingerprint sensor

– Placing a sticker on the surface of the fingerprint

sensor, or covering the surface with ink or
another substance

● If fingerprint authentication fails frequently, the
fingerprint sensor may be dirty. Clean the surface
of the fingerprint sensor regulary.

● When cleaning the fingerprint sensor, use a soft
dry cloth to wipe dirt off the surface.

● Do not use a pointed object to remove any dirt that
accumulates around the fingerprint sensor. Doing
so may cause the fingerprint sensor to
malfunction.

● Touching the fingerprint sensor while charged with
static electricity may cause the fingerprint sensor
or scanner unit to malfunction. Before touching the
fingerprint sensor, discharge any static electricity
by touching a piece of metal. Be especially careful
during dry periods, such as the winter season,
when the likelihood of being charged with static
electricity is high.

❏ Disposal

● Prior to disposing of the scanner, initialize the

scanner to ensure that the registered data is
deleted.

● When disposing of the scanner, make sure to
follow all local ordinances and laws or consult with
the retailer who sold you the scanner.

1-5

2. Features of the ScanFront 220/220P

The main features of the ScanFront 220/220P are described below.

Chapter 1 Before Use

❏ ScanFront 220/220P

● Compact Network Document Scanner

The network document scanner has a compact design of
310 mm (W) × 234 mm (D) × 158 mm (H). You can
scan documents in a range of sizes from business cards
to A4.

● Supports Transfer to a Variety of Destinations

You can transfer scanned image files to the following
types of destinations via a network.
– Shared folders
–FTP Servers*
– E-mail addresses

* Transfer to an FTP server is not available for an FTP server

that requires firewall settings.

● Variety of Scanning Modes

The scanner is equipped with five scanning modes:
Black and White, Error Diffusion, Text Enhance, Gray,
and Color.

* The available scanning modes vary depending on the file

format of the image to be transferred.

● Fast Document Feeding

The scanner can scan a maximum of 26 A4 documents
per minute.

* Scanning conditions: Black and white, simplex, 200 dpi

● Supports USB Memory

The scanner supports saving image files to USB
memory to enable you to move them to destinations not
connected to or not using a network.

● Touch Panel Operation

The 8.5-inch TFT Wide VGA (800 x 480 dots) screen
with a touch panel enables you to perform all scanner
operations by touching the screen.

● Configuration via the Web Menu

A web browser (Web Menu) is used for configuring the
basic settings of the ScanFront, user registration, and
job button registration.

* The Web Menu has an Administrator Mode for the

administrator to configure settings and a User mode for
users to register addresses and job buttons.

● Job Buttons

Pre-registering destinations and scan conditions as jobs
enables you to scan by selecting a job button.

● Shared Address Book and Shared Job Button

The Shared Address Book and Shared Job Buttons are
available for use by all users.

● My Address Book and My Job Button

In addition to the address book and job buttons shared
by all users, a My Address Book and My Job Button are
available for each user.

● Supports Mouse and Keyboard

In addition to touch-panel operation, you can also use a
mouse and keyboard to operate the scanner. (See

p. 2-6.)

● Supports Directory Services

The scanner supports directory services (Active
Directory and LDAP), which enables you to reference
and use user accounts and e-mail addresses registered
on a domain server and LDAP server.

● Functional Restrictions

The scanner enables you to restrict, for example, the
destinations and Home screen available to each user.

● Document Size Detection

The scanner can detect the size of a scanned document
and erase the white space around the image.

1-6

Chapter 1 Before Use

● Text Enhance Mode

The background color of the text are processed to
enhance the text portions and make them easy to read.

* This function may not work effectively for some documents.

● Double Feed Detection by Length

When the scanner detects a double feed by comparing
the lengths of documents, it stops feeding.

* Using the length of the first document as a reference, the

scanner detects a double feed when a document of a
different length is fed.

● Skip Blank Page Function

The scanner scans both sides of a document and skips
saving the image of any side it determines to be a blank
page.

● Deskew

If the scanner detects from a scanned image that the
document was fed askew, the image is straightened.

● Image Rotation

The scanner can rotate a scanned image in 90°
increments, or detect the text orientation within the
document, and then rotate the image in 90° increments
so that the orientation of the text is correct.

● Eliminates Bleed-Through

The scanner prevents the images on the reverse side of
thin documents from appearing on the scanned pages.

● Dropout and Color Enhancement Functions

The scanner is equipped with a dropout function that
allows you to specify one color (red, blue, or green) to
omit, and a function to enhance a specified color when
scanning.

● Card Scanning

You can scan credit cards and IC cards that conform to
ISO/JIS standards.

● Prescan

This function prescans the first page of a document at
the start of scanning, and then stops scanning so that
you can view the results to adjust the brightness and
contrast before scanning the entire document.

❏ ScanFront 220P

● Fingerprint Authentication

The authentication system that uses a fingerprint sensor
to authenticate users enables you to log in to the
ScanFront 220P without entering your user name and
password.

● Double Feed Detection by Ultrasonic Function

In addition to the double feed detection function that
compares the lengths of documents, the scanner is
equipped with a double feed detection function that uses
an ultrasonic sensor.

1-7

3. Names and Functions of Parts

The names and functions of the parts of the ScanFront 220/220P are shown below.

❏ Front and Document Feed and Eject Trays

a Power Switch

ScanFront 220

ScanFront 220P

Use this to turn the power ON. (See p. 3-4.)

* Use the Power OFF button on the touch panel to turn the

power OFF.

b Power Indicator

Lights when the power is ON. (See p. 3-4.)

c Lock Lever

Locks the panel unit. Pull the lever toward you to unlock
the panel unit. (See p. 2-10.)

d Document Feed Tray

Pull out the feed tray to match the length of the document.

(See p. 2-4.)

e Document Guides

Adjust these to match the width of the document. (See

p. 2-7.)

f Panel Unit

Open this when there is a paper jam or to perform
maintenance. (See p. 2-10.)

g Touch Panel

Touch this screen to operate the ScanFront.

h Document Eject Tray

Open this tray when using the ScanFront. If scanned
documents are likely to fall out of the tray, open the tray
extension. If scanned documents curl in the document
eject tray, remove the entire tray. (See p. 2-4.)

i Fingerprint Authentication Sensor (Only Available

with the ScanFront 220P)

This fingerprint sensor is for fingerprint registration and
authentication. (See p. 2-11.)

j Feed Selection Lever

Use this lever to change the feed method for documents.

(See p. 2-5.)

Chapter 1 Before Use

1-8

❏ Side and Rear

Chapter 1 Before Use

k Kensington Slot

This is an anti-theft slot that enables a key chain or lock to
be connected to prevent theft.

l PS/2 Connector (Green)

Connect a PS/2 mouse. (See p. 2-6.)

m PS/2 Connector (Purple)

Connect a PS/2 keyboard. (See p. 2-6.)

n LAN Port (RJ-45)

Connect an RJ-45 (10Base-T/100Base-TX) compatible
network cable. (See p. 3-3.)

o USB Ports

Connect a USB1.1/Hi-Speed USB2.0 compatible USB
memory device, USB keyboard, or USB mouse.

p Power Connector (16 VDC)

Connect the plug of the supplied AC adapter. (See p. 3-3.)

q Service Switch

This is a service switch. Do not insert any object into this
hole.

r Ventilation Holes

1-9

Chapter 1 Before Use

4. Network Environment

The network environment required to use the ScanFront is described below. To obtain details on your network environment, contact
your network administrator.

❏ Network Environment

● Microsoft WindowsNetwork

Use the scanner in a Microsoft Windows Network
environment.

● Network Protocol

The scanner uses TCP/IP protocol to connect to the
network.

● IP Address Assignment

The TCP/IP protocol uses one IP address for each
device connected to the network. Consult your network
administrator to determine the IP address to assign to
the scanner.

● DHCP Support

The scanner supports DHCP (Dynamic Host
Configuration Protocol). A DHCP server provides a
network environment in which IP addresses can be
obtained automatically from the DHCP server, so there
is no need to set an IP address for the scanner.

* The number of IP addresses that can be obtained using

DHCP is managed by the network administrator. For
details, consult your network administrator.

● 100Base-TX Support

The scanner supports 100Base-TX. However,
communication may be slower than the communication
speed of the network, depending on the other devices
connected to the network and the type of hub.

● SMTP (E-mail) Server

The scanner supports an SMTP server, so you can send
image files directly from the scanner by e-mail.

● FTP Server

The FTP server function supports an FTP server
configured within the local network, and is unable to
send to an FTP server that requires firewall settings.

❏ Directory Service Support

● Active Directory

Active Directory is a directory service adopted by
Windows 2000, and information registered to Active
Directory can be used on other computers. The
ScanFront allows user information registered to the
domain server registered as the authentication server to
be used for authentication to log in to the ScanFront.

* A domain server that uses Windows NT Server for the

operating system cannot be registered as an
authentication server.

● LDAP Server

The scanner supports LDAP (Lightweight Directory
Access Protocol) servers that can be connected to with
the LDAP protocol, so it is possible to reference and use
mail addresses registered on an LDAP server.

1-10

Chapter 2 Handling

1. Documents....................................................... 2-2

Plain Paper............................................................2-2

Business Card.......................................................2-2

Card ......................................................................2-3

2. Preparing the Scanner..................................... 2-4

Preparing the Document Feed Tray and

Eject Tray .............................................................. 2-4

Feed Selection Lever ............................................2-5

USB Port ...............................................................2-5

Using a PS/2 Keyboard and PS/2 Mouse .............2-6

3. Placing Documents.......................................... 2-7

Placing a Document ..............................................2-7

Placing a Card.......................................................2-8

4. Clearing a Paper Jam or Double Feed Error ... 2-9

5. Fingerprint Sensor (ScanFront 220P)............ 2-11

Cautions for Handling the Fingerprint Sensor.....2-11

Fingerprint Authentication ...................................2-12

1. Documents

The ScanFront can scan documents in a range of sizes from business cards and checks to A4.
It is possible to feed documents of the following sizes and thicknesses depending on the feeding method used.

Chapter 2 Handling

❏ Plain Paper

Size

Width: 50.8 mm to 216 mm
Length: 53.9 mm to 355.6 mm

Thickness for Page Separation Feeding

Thickness for Bypass Feeding

A document must meet the following criteria to be scannable:

• When scanning a multipage document, pages must be

• Always make sure that the ink on a document is dry before

• Always clean the rollers or scanning glass after scanning a

• When scanning a two-sided document that is printed on thin

2

to 128 g/m2 (0.06 mm to 0.15 mm)

52 g/m

2

42 g/m

to 157 g/m2 (0.05 mm to 0.20 mm)

IMPORTANT

grouped together so that they have the same size, thickness,
and weight. Scanning different types of paper at one time can
cause the scanner to jam.

scanning it. Scanning documents with the ink still wet may soil
the rollers or scanning glass, cause lines or smudges to
appear on images, or dirty other documents.

document written in pencil. Scanning documents with pencil
written on them may soil the rollers or scanning glass, cause
stripes to appear in images, or dirty other documents.

paper, the image on the opposite side of each page may show
through. Adjust the brightness in the scanning conditions
before scanning the document.

• Note that scanning the following types of documents can

cause a paper jam or malfunction. To scan such a document,
make a photocopy of the document and then scan the
photocopy.

Wrinkled or creased
documents

Curled documents Coated paper

Torn documents

Documents with
paper clips or staples

Carbon paper

Extremely thin,
translucent paper

Document with square
punch holes

❏ Business Card

Size

Width: 50.8 mm and above
Length: 53.9 mm and above

Thickness

• If the stack of business cards that you placed is not fed

properly, reduce the number business cards.

• Business cards may sometimes be stacked in the wrong order

when they are ejected, depending on the size and thickness
of the business cards, and the orientation that they are loaded.

2

300 g/m

(0.35 mm) and below

IMPORTANT

2-2

❏ Card

Size

53.9 × 85.5 mm (Conforming to ISO Standards)

Thickness

0.76 mm and below

Insertion orientation

Landscape

CAUTION

A card placed into the document feed tray in the portrait
orientation may not be output properly because a load is placed
on it during feeding. Furthermore, removing a card that has
caused a feeding error may damage the card, so make sure to
correctly insert the card.

Chapter 2 Handling

2-3

Chapter 2 Handling

2. Preparing the Scanner

When placing a document in the scanner, pull out the document feed tray so that it matches the size of the document, and then move
the feed selection lever to the appropriate position for the desired feed method (page separation feeding or bypass feeding) for the
document.

❏ Preparing the Document Feed Tray and

Eject Tray

Prepare the trays in accordance with the type of document.

1. Open the document eject tray a.

2. Pull out the document feed tray b, c to match the

length of the document to be placed in the tray.

Hint

Open the center tray extension when output documents are
likely to fall out of the tray.

Hint

If the output documents curl in the eject tray when scanning
particularly thin documents, remove the eject tray.

To remove the document eject tray, push in on the illustrated
portions of the tray on both sides in the direction of the arrows

a and pull out b.

To reattach the eject tray, insert the protrusions on both sides of
the tray into the holes on the scanner.

2-4

After connecting the tray, make sure that it is attached securely.

Chapter 2 Handling

❏ Feed Selection Lever

Change the position of the lever to the desired feed method
for the document.

Page Separation Feeding

Move the lever downward to separate a stack of documents
one page at a time in order to continuously feed the
documents.

Bypass Feeding

Move the lever upward to feed a document with multiple
pages attached together such as an invoice one page at a
time without separating the pages.

Page separation
feeding

Bypass feeding

Feed selection lever

IMPORTANT

Moving the lever upward (bypass feeding) and then scanning a
stack of documents will cause multiple pages to be fed at the
same time.

❏ USB Port

You can insert a USB memory device to store image files
or connect a USB keyboard or USB mouse to operate the
scanner.

USB Memory

IMPORTANT

• Insert the USB memory while the scanner is ON. Some USB

memory may not be recognized properly if the power is turned
ON after the USB memory is inserted.

• Use USB memory that is not write-protected for security. If the

USB memory is write-protected, data cannot be written to the
USB memory.

• Make sure that the USB memory has sufficient space to store

images.

2-5

❏ Using a PS/2 Keyboard and PS/2 Mouse

You can connect a PS/2 keyboard and mouse to the PS/2
port and use them to operate the scanner.

Green (Top):
Mouse
Purple (Bottom):
Keyboard

IMPORTANT

Turn OFF the scanner before connecting or disconnecting the
PS/2 mouse and keyboard.

Chapter 2 Handling

2-6

Chapter 2 Handling

3. Placing Documents

When placing documents into the scanner, place them face down into the tray with the top edge of the document at the bottom of
tray.

❏ Placing a Document

Follow the procedure below to place a document.

1. Adjust the document guides to be wider than the

width of the document.

2. Fan the document to offset the pages so that the top

edge of the first page is the lowest.

3. Place the document face down with its top edge at

the bottom of the tray.

4. Adjust the document guides to fit the width of the

document.

2-7

Chapter 2 Handling

IMPORTANT

Up to 50 sheets of ordinary paper can be loaded into the
document feed tray. When placing the document, make sure the
size of stack does not exceed the loading marks on the
document guides.

Loading mark

❏ Placing a Card

When you want to scan a card, follow the procedure below
to place the card.

1. Move the feed selection lever upward (bypass

feeding).

IMPORTANT

When scanning cards, set the feed selection lever to bypass
feeding and make sure to scan the cards one at a time.

2. Adjust the document guides to match the width of the

card.

3. Place the card face down in the landscape orientation

with the top edge at the bottom of the tray.

CAUTION

• A card placed into the document feed tray in the portrait

orientation may not be output properly because a load is
placed on it during feeding. Furthermore, removing a card that
has caused a feeding error may damage the card, so make
sure to correctly insert the card.

• Pull the lock lever and open the panel unit before removing a

placed card. Inserting a finger into the scanner while the panel
unit is closed may result in an injury.

2-8

Lock lever

4. Clearing a Paper Jam or Double Feed Error

When a paper jam or double feed error is detected, feeding and scanning stops.

Chapter 2 Handling

1. Check the displayed message.

If a paper jam or double feed error is detected at the first
page of a document, the following messages appear.

Hint

• If you press [Complete], the display returns to the previous
screen.

• If you want to continue scanning, clear the document first
before touching the screen. After you reset the cleared
document, press [Continue] to resume scanning.

If a paper jam or double feed error is detected in the middle
of a document, the following messages appear.

Hint

• If you press [Abort], the scanned images are canceled, and
the display returns to the previous screen.

• If you want to continue scanning, clear the document first
before touching the screen. After you reset the cleared
document, press [Continue] to resume scanning.

• If you press [Complete], the scanned images up until the
paper jam or double feed error are saved and scanning
completes. The display switches to the Send screen.

2-9

Chapter 2 Handling

IMPORTANT

When the message above is displayed and the scanner
transitions to Low Power Mode, all of the data scanned up until
that point is discarded. (See “Low Power Mode” on p. 4-26.)

2. Remove the scanned documents from the document

eject tray, and any documents remaining in the
document feed tray.

3. Pull the lock lever toward you and then fully open the

panel unit.

Lock lever

CAUTION

The open/close movement of the panel unit is linked to the up/
down movement of the document eject tray. Do not press on the
document eject tray when you open the panel unit.

4. Pull out the jammed document in the direction that

seems the easiest to remove it.

5. Close the panel unit and then place the document

again.

6. Press [Continue] to resume scanning.

IMPORTANT

• If double feed errors occur repeatedly, reduce the number of
sheets you place in the document feed tray to about 10.

• A dirty or worn feed roller, or documents stuck together as a
result of static electricity are common causes of paper jams or
double feed errors.
If the feed roller is dirty, clean it. If paper jams or double feed
errors continue to occur even after cleaning, purchase a roller
replacement kit and replace the rollers (feed roller and retard
roller), and document holding guides. (See p. 7-8.)

2-10

5. Fingerprint Sensor (ScanFront 220P)

The ScanFront 220P is equipped with a fingerprint sensor for registering fingerprints and authenticating users.
The fingerprint sensor is a precision component. Be careful when handling this sensor.

Chapter 2 Handling

❏ Cautions for Handling the Fingerprint

Sensor

Fingerprint Sensor

● The following actions may damage the fingerprint
sensor or cause it to malfunction. Read this
information carefully to avoid damaging the
sensor.
– Dropping an object on the fingerprint sensor, or

otherwise subjecting it to a strong impact

– Scratching the surface of the fingerprint sensor,

or poking it with a pointed object

– Pressing a hard object such as a fingernail or

metal item against the fingerprint sensor,
resulting in scratches being created on the
surface of the fingerprint sensor

– Touching the fingerprint sensor with dirty hands,

which might scratch or dirty the surface of the
fingerprint sensor

– Placing a sticker on the surface of the fingerprint

sensor, or covering the surface with ink or
another substance

● If fingerprint authentication fails frequently, the
fingerprint sensor may be dirty. Clean the surface
of the fingerprint sensor regularly.

● When cleaning the fingerprint sensor, use a soft
dry cloth to wipe dirt off the surface.

● Do not use a pointed object to remove any dirt that
accumulates around the fingerprint sensor. Doing
so may cause the fingerprint sensor to
malfunction.

● Touching the fingerprint sensor while charged with
static electricity may cause the fingerprint sensor
or scanner unit to malfunction. Before touching the
fingerprint sensor, discharge any static electricity
by touching a piece of metal. Be especially careful
during dry periods, such as the winter season,
when the likelihood of being charged with static
electricity is high.

2-11

Chapter 2 Handling

❏ Fingerprint Authentication

● Follow the procedure below to use fingerprint

registration and authentication.

1. Align the first joint of a finger on the sensor and
press the finger on the fingerprint sensor.

2. Keep the finger pressed while slowly sliding it
straight at a constant speed to scan the
fingerprint.

● Fingerprint authentication uses the unique
information of fingerprints. The fingerprint
authentication function may not work properly for a
finger with a fingerprint that is worn down or has
few distinguishable features.

● The same finger needs to be scanned three times
to register the fingerprint.

● The authentication performance differs depending
on the condition of the fingerprint when it is
registered and when it is authenticated. The
following conditions may cause an error in
fingerprint authentication:
– The finger is wet or sweaty
– The finger is dirty
– The grooves of the fingerprint are filled with

sweat or oil
– The finger is dry (dry skin)
– Part of the fingerprint is missing because of, for

example, a wound or burn injury
– The fingerprint has worn thin

● Authentication performance may improve if the
condition of the fingerprint is improved as a result
of washing your hands or applying hand cream.

● Authentication may not be performed properly
depending on the speed with which you slide your
finger over the sensor. In this case, adjust the
speed with which you slide your finger in
accordance with the message that appears.

● Fingerprint authentication does not necessarily
guarantee the authentication and verification of the
identity of a person.

Hint

For details on the procedures for fingerprint registration and
authentication, see Chapter 6 “Operating Procedures”.

2-12

Chapter 3 ScanFront Setup

1. Before Setting Up the Scanner........................ 3-2

Installation Location .............................................. 3-2

Interfaces ..............................................................3-2

Connecting the AC Adapter ..................................3-3

Connecting the Network Cable .............................3-3

2. Turning the Power ON and OFF...................... 3-4

Turning the Power ON ..........................................3-4

Turning the Power OFF.........................................3-4

3. Configuring the Scanner Settings .................... 3-5

Administrator Settings ...........................................3-5

Web Menu (Administrator Mode) ..........................3-6

4. Configuring Administrator Settings .................. 3-8

Logging In to the Administrator Settings...............3-8

Network Settings ...................................................3-9

Administrator Password ........................................3-9

Backup/Restore Setting Information ...................3-10

Select Login Type ...............................................3-10

Roller Counter Reset...........................................3-10

Format ScanFront 220 ........................................3-11

Touch Panel Adjustment .....................................3-11

Display Language Setting ...................................3-11

Chapter 3 ScanFront Setup

1. Before Setting Up the Scanner

Before setting up the scanner, you need to move it to the installation site, and connect the AC adaptor and network cable.

❏ Installation Location

The performance of this scanner is affected by the
environment in which it is installed. Make sure that the
location where the scanner is installed meets the following
environmental requirements.

● Provide adequate space around the scanner for
operation, maintenance, and ventilation.

At least
400 mm

At least
600 mm

● Avoid installing the machine in direct sunlight. If
this is unavoidable, use curtains to shade the
scanner.

● Avoid locations where a considerable amount of
dust accumulates.

● Avoid warm or humid locations, such as in the
vicinity of a water faucet, water heater, or
humidifier, and avoid locations where the fumes
from ammonia, paint thinner, or other volatile
chemicals may be present.

● Avoid locations that are subject to vibration.

● Avoid exposing the scanner to rapid changes in

temperature. If the room in which the scanner is
installed is cold but rapidly heated, water droplets
(condensation) may form inside the scanner. This
may result in a noticeable degradation in scanning
quality.

The following conditions are recommended for
optimal scanning quality:
Room temperature: 10 °C to 32.5 °C (50 °F to

90.5 °F)
Humidity: 20% to 80% RH

● Avoid installing the scanner near equipment that
generates a magnetic field (e.g. speakers,
televisions, or radios).

❏ Interfaces

The interfaces are located on the right side of the scanner.

a Power Connector: Connect the plug of the

supplied AC adapter.

b LAN Port: Connect a network cable designed for

use with an RJ-45 modular jack.

c PS/2 Connector (Green): Connect a PS/2 mouse.
d PS/2 Connector (Purple): Connect a PS/2

keyboard.

e USB Ports: Connect a USB memory device, USB

keyboard, or USB mouse.

3-2

❏ Connecting the AC Adapter

Follow the procedure shown below to connect the AC adapter.

CAUTION

Make sure to use only the AC adapter and power cord included with the scanner.

a Connect the power cord and AC adapter.
b Insert the plug of the AC adapter into the power connector.
c Connect the power cord to the wall outlet.

Chapter 3 ScanFront Setup

❏ Connecting the Network Cable

Insert the network cable connector (RJ-45) into the LAN port.

3-3

Chapter 3 ScanFront Setup

2. Turning the Power ON and OFF

Use the power switch to turn the scanner ON, and press the [Power off] button on the touch panel to turn it OFF.

❏ Turning the Power ON

Press the power switch to turn the scanner ON. The power
indicator lights, and the Home screen or the login screen
appears.

Power switch

Home screen

IMPORTANT

• It takes approximately 40 seconds for the Home screen to
appear after the power switch is turned on.

• When the power indicator is lit but nothing appears on the
touch panel, Display Off has activated to turn the panel display
off. You can touch the panel to restore the display. (See

“Display Off” on p. 4-26.)

• When the power indicator is flashing but nothing appears on
the touch panel, the Low Power mode has activated to
temporarily stop scanner operations. You can press the power
switch to switch out of Low Power mode. (See “Low Power

Mode” on p. 4-26.)

Power
indicator

❏ Turning the Power OFF

Press the [Power off] button displayed at the bottom left of
the panel to turn the scanner OFF.

IMPORTANT

• When restarting the scanner, wait at least 5 seconds after
turning the power OFF before turning it ON again.

• If the scanner stops responding, press and hold the power
switch to shut down the system, and then press the power
switch to turn the scanner ON again. In such cases, settings
configured immediately before shutting down may be lost.

3-4

Chapter 3 ScanFront Setup

3. Configuring the Scanner Settings

The scanner setup consists of configuring the initial network settings from the [Administrator setting] screen, and then configuring
the settings needed to use the scanner as described in Chapter 4 “Web Menu (Administrator Mode)”.

❏ Administrator Settings

The following items are available for administrator settings. For details, see “Configuring Administrator Settings” on p. 3-8.

Hint

Except for the scanner maintenance items (roller counter reset, touch panel adjustment, and initialization), the administrator setting items
can be configured from the Web Menu (Administrator Mode). For details, see “Web Menu (Administrator Mode)” on p. 3-6 or Chapter 4 “Web

Menu (Administrator Mode)”.

Setting Item Description Administrator setting

Network settings

Change administrator
password

Backup / Restore all
settings

Login type setting Select the login screen for users. Ye s Ye s

Roller Counter Reset Reset the counter after replacing the feed roller. Yes No

Format ScanFront 220

Touch panel adjustment

Display language setting Set the language displayed on the touch panel. Ye s Ye s

Set the Device Name and IP Address needed to
connect to the network.

Set the password required for logging in to
[Administrator setting] and the Web Menu.

Back up or restore the scanner settings. Yes Yes

Use to delete all of the current settings, such as
when changing the operating environment of the
scanner.

Adjust the touch panel when it does not operate as
expected.

Ye s Ye s

Ye s Ye s

Ye s No

Ye s N o

Web Menu

(Administrator Mode)

3-5

Chapter 3 ScanFront Setup

❏ Web Menu (Administrator Mode)

The following setting items are available from the Web Menu (Administrator Mode). For details, see Chapter 4 “Web Menu

(Administrator Mode)”.

Hint

From the Web Menu (User Mode), which is available to all users, the configuration of some functions is restricted.

Setting Item Description

Register new users and edit user settings. From

User Administration

Address Book Settings

Job Button Settings

Device Configuration Configure the scanner settings.

Network Settings

Language/Timezone

Device Operation

Login Options Select the login screen for users. Yes (See p. 4-26) No

Administrator Settings

Server Settings

E-mail Server

Authentication Server

Address Book Server

User Mode, only the editing of user settings is
available, and some settings cannot be edited.

Register and edit entries in the Shared Address
Book. From User Mode, you can register and edit
entries in the My Address Book.

Register and edit the Shared Job Button. From
User Mode, you can register and edit the My Job
Button.

Confirm the [Device Name] and [IP Address]
settings of the scanner.

Set the language displayed on the touch panel and
the geographic region where it will be used.

Set the Auto Logout and Low Power Mode
settings for users.

Register the password and e-mail address of the
administrator.

Register the mail server, address book server and
authorization server.

Register the SMTP server to be used for sending
e-mail.

Register a domain server that can search users with
Active Directory.

Register an LDAP server that can search e-mail
address books.

Web Menu

(Administrator Mode)

Ye s (See p. 4-6)

Ye s (See p. 4-11) Yes (See p. 5-6)

Ye s (See p. 4-16) Ye s (See p. 5-12)

Ye s (See p. 4-25) No

Ye s (See p. 4-25) No

Ye s (See p. 4-25) No

Ye s (See p. 4-26) No

Ye s (See p. 4-29) No

Ye s (See p. 4-29) No

Ye s (See p. 4-31) No

Web Menu

(User Mode)

Yes, partially. (See

p. 5-4)

3-6

Chapter 3 ScanFront Setup

Setting Item Description

System Settings Configure the settings for managing the scanner.

Backup / Restore Back up or restore the scanner settings. Ye s (See p. 4-33) No

Module Version
Information

Log Settings Record usage statistics to a log file. Ye s (See p. 4-36) No

Display the version information, and update the
version, of the ScanFront module.

Web Menu

(Administrator Mode)

Ye s (See p. 4-34) No

Web Menu

(User Mode)

3-7

4. Configuring Administrator Settings

Enter the administrator password and log in to configure administrator settings.

Chapter 3 ScanFront Setup

❏ Logging In to the Administrator Settings

Follow the procedure below to configure the [Device
name] and [IP address] needed to connect the scanner to a
network.

1. Press [Administrator setting].

The [Administrator Password] input box appears.

2. Press [OK] to display the [Administrator setting]

screen.

No administrator password is set by default.

3. Select the setting item to configure.

3-8

❏ Network Settings

Under Network Settings, configure the device name and IP
address needed to connect the scanner to a network.

IMPORTANT

• The device name is the name for the scanner used on the
network. When changing this setting, make sure to select a
unique name that is different from those of all other devices.

• The device name can be a combination of letters (A-Z, a-z),
numbers (0-9), and hyphens (-) up to 15 characters long.

• The device name must begin with a letter. You cannot end the
device name with a hyphen.

• When a DHCP server is not used to assign IP addresses,
clear the [DHCP server Enable] check box, and enter a fixed
address. For details, contact your network administrator.

• If the DHCP server is enabled and the DNS server and WINS
server information is not obtained properly, clear the
[Automatic retrieval of DNS (WINS) server] check box, and
enter the appropriate server addresses.

Chapter 3 ScanFront Setup

❏ Administrator Password

Set the password required to log in to [Administrator
setting] and the Web Menu (Administrator Mode).

CAUTION

Be careful with the administrator password. If you forget the
password, you will have to reformat the scanner, and all
registered data will be lost.

3-9

Chapter 3 ScanFront Setup

❏ Backup/Restore Setting Information

Back up/restore setting information using a shared folder
on the network or USB memory device at the following
times.

When adding another ScanFront

When adding, for instance, another ScanFront, back up the
setting information that was set on the first ScanFront, and
then restore the setting information on the other
ScanFront.

When updating the version of the ScanFront

Back up the setting information before you update the
version of the ScanFront, and then restore the setting
information after the version update is finished.

When submitting the ScanFront for repairs

Before you submit the ScanFront for repairs, back up the
setting information of the ScanFront.

IMPORTANT

Before you submit the ScanFront for repairs, back up the setting
information and then initialize the ScanFront. (See “Initializing

ScanFront” on p. 8-11.)

• Backup / Restore all settings can also be configured from the
[System Settings] screen (see p. 4-32) of the Web Menu
(Administrator Mode).

❏ Select Login Type

Set the screen that appears when users log in.
For details, see “Login Screen” on p. 6-4.

❏ Roller Counter Reset

Reset the counter after replacing the feed roller when the
scanner no longer feeds properly. For details, see

“Replacing the Rollers and Document Holding Guide” on
p. 7-8.

Hint

• Scanner setting information can be backed up to a folder on a
USB memory device if the device is inserted when [Backup /
Restore all settings] is pressed.

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Chapter 3 ScanFront Setup

❏ Format ScanFront 220

Initialize the ScanFront 220 clears all the settings
registered to the ScanFront.

Initialize the ScanFront 220 at the following times. For
details, see “Initializing ScanFront” on p. 8-11.

When submitting the ScanFront for repairs

Before you submit the ScanFront for repairs, initialize the
ScanFront to protect the saved user information.

When changing the operating environment

Delete all the user information registered on the ScanFront
when, for instance, the users have changed because you
have changed the installation location.

❏ Touch Panel Adjustment

You can adjust the touch panel when it does not operate as
expected. For details, see “Adjusting the Touch Panel” on

p. 8-9.

❏ Display Language Setting

You can select the language displayed on touch panel. If
you change this setting, restart the scanner.

3-11

Hint

The display language setting can also be configured in
[Language/Timezone] on the Web Menu (Administrator Mode)

(see p. 4-25).

Chapter 4 Web Menu (Administrator Mode)

Chapter 4 Web Menu (Administrator Mode)

1. Web Menu Overview ........................................4-2

2. Logging In to the Web Menu ............................4-5

3. User Administration ..........................................4-6

Registering New Users......................................... 4-7

Restricting User Functions ................................... 4-8

Editing Users ........................................................ 4-9

4. Address Book Settings ...................................4-11

Registering New Addresses ............................... 4-12

Copying Addresses ............................................ 4-14

Exporting and Importing Address Books ............ 4-15

5. Job Button Settings ........................................4-16

Registering New Job Buttons ............................. 4-17

Scan Settings Overview ..................................... 4-18

Copying Job Buttons .......................................... 4-22

Exporting and Importing Job Buttons ................. 4-23

6. Device Configuration ......................................4-24

Network Setting .................................................. 4-25

Language/Timezone........................................... 4-25

Device Operation................................................ 4-25

Login Options ..................................................... 4-26

Administrator Settings ........................................ 4-26

7. Server Settings............................................... 4-28

Mail Server ......................................................... 4-29

Authentication Server ......................................... 4-29

Address Book Server.......................................... 4-31

FTP server.......................................................... 4-31

NTP Server......................................................... 4-31

8. System Settings ............................................. 4-32

Backup and Restore ........................................... 4-33

Module Version Information/Update ................... 4-34

Log Settings........................................................ 4-36

Chapter 4 Web Menu (Administrator Mode)

1. Web Menu Overview

The Web Menu function enables you to access and configure the scanner from the Web browser of a remote computer. It can be
used to perform tasks such as user registration, basic network communication settings, and job button registration, as well as making
scan settings. (See “Web Menu (Administrator Mode)” on p. 3-6.)

Settings

Network

Computer

(Web Menu)

IMPORTANT

• For a Web browser, use Microsoft Internet Explorer 6.0 or later.

• In some cases, settings cannot be changed from the Web Menu when the ScanFront administrator or another user is logged in to the scanner.

• Use the device name or IP address assigned to the scanner as the URL for logging in to the Web Menu. (See “Logging In to the Web Menu”

on p. 4-5.)

ScanFront 220

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Chapter 4 Web Menu (Administrator Mode)

The Web Menu features an Administrator Mode for configuring administrator settings and a User Mode for user access, from which
the following settings can be configured.

Administrator Mode

a
b
c
d
e
f

a User Administration (See “User Administration” on

p. 4-6.)

Use to register and manage users and to restrict the
functions available to users.

b Address Book Settings (See “Address Book Settings”

on p. 4-11.)

Use to register and manage entries in the Shared Address
Book available to all users.

c Job Button Settings (See “Job Button Settings” on

p. 4-16.)

Use to register and manage the Shared Job Button
available to all users.

d Device Configuration (See “Device Configuration” on

p. 4-24.)

Use to configure the scanner.

e Server Settings (See “Server Settings” on p. 4-28.)

Use to configure mail server settings for sending e-mail
from the scanner, settings for using an authentication
server compatible with a directory service, settings for
using an address book server compatible with LDAP,
settings for using a function that transfers a scan result log
during transfer to the FTP server, and settings for using the
NTP server.

f System Settings (See “System Settings” on p. 4-32.)

Use to configure the following settings for managing the
scanner:

• Backup and restoration of all settings

• Confirmation of ScanFront version information and
module updates

• Management of the usage log

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Chapter 4 Web Menu (Administrator Mode)

User Mode

For details on configuring the User Mode settings, see Chapter 5 “Web Menu (User Mode)”.

a
b
c

a User Settings (See “User Settings” on p. 5-4.)

Use to change the user settings.

b Address Book Settings (See “Address Book Settings”

on p. 5-6.)

Use to register and manage entries in the Shared Address
Book, and the My Address Book provided for each user.

c Job Button Settings (See “Job Button Settings” on

p. 5-12.)

Use to register and manage the Shared Job Button, and the
My Job Button provided for each user.

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Chapter 4 Web Menu (Administrator Mode)

2. Logging In to the Web Menu

You can log in to the Web Menu using the following procedure.

IMPORTANT

Use the device name or the IP address assigned to the scanner as the URL for accessing the Web Menu. For details on the device name and
the IP address, see “Configuring Administrator Settings” on p. 3-8.

1. Turn the scanner ON.

2. Log in to [Administrator setting], open the network

settings, and confirm the device name or the IP
address. (See “Configuring Administrator Settings”

on p. 3-8.)

3. Launch the Web browser on the computer.

4. Enter the device name or the IP address as the URL

to open the Web Menu.

Ex.) http://scanfront220 when the device name is ScanFront220,

and http://172.19.xxx.xxx for the IP address.

Hint

If the Web Menu does not appear in the desired language,
select the desired language in the [Language] box to switch the
Web Menu display.

5. Click [Login] to log in to the Web Menu (Administrator

Mode).

IMPORTANT

• If a password has been set under [Administrator setting] on
the scanner, enter the Administrator password to log in.

• Passwords are case-sensitive. Make sure to enter the
password correctly.

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Chapter 4 Web Menu (Administrator Mode)

3. User Administration

From the User Administration screen, you can register and manage users and restrict the functions available to users.

a

b c d e

f

a [New User] button

Registers a new user. (See “Registering New Users” on

p. 4-7.)

b [Select All] button

Selects all of the displayed users.

c [Except All] button

Deselects all of the displayed users.

d [Functional Restriction] button

Restricts the functions available to the selected user. Only
enabled when a user is selected. (See “Restricting User

Functions” on p. 4-8.)

e [Delete] button

Deletes the selected user. Only enabled when a user is
selected. However, <Default User> cannot be deleted.

f User List

• Check box: Select this check box to select a user. If the
check boxes of multiple users are selected, you can set
function restrictions or perform the delete operation for
all selected users simultaneously.

• Name: Displays the names of registered users.
<Default User> is the default setting when registering a
new user.

• Functional Restriction: Displays whether user
functions are restricted.

• E-mail address: Displays the originating e-mail address
for the user when sending by e-mail.
If this field is left blank, the administrator’s e-mail
address is used as the originating e-mail address.

• Edit: Click to edit the user’s settings. For the <Default
User>, you can change the default setting for the [Screen
after Login].

• Edit Address Book: Registers and edits entries in the
My Address Book provided for each user.

• Edit Job Button: Registers and edits the My Job Button
provided for each user.

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Chapter 4 Web Menu (Administrator Mode)

❏ Registering New Users

Click [New User] to register a new user.

IMPORTANT

• When using an authentication server (see p. 4-29), users that
are logged in from an authentication server account are
registered automatically.

• If an e-mail address is registered for the authentication server
account, the e-mail address is also registered automatically.

• If an e-mail address is not registered for the authentication
server account, the e-mail address is not registered. Register
an e-mail address by editing the user settings (see p. 4-9).

Authentication Method: Device Authentication

The authentication method for newly registered users is
Device Authentication, and user authentication is
performed on the ScanFront (device).

Hint

The authentication method for users logged in from an
authentication server account and automatically registered is
Server Authentication.

User name/Password

Enter the user name and password to use for login.

Password (confirmation)

Enter the same password again for confirmation.

Mail Address

Enter the originating address for e-mail sent from the
scanner.

IMPORTANT

• Users are not permitted to register and change e-mail
addresses. Make sure e-mail addresses are registered and
changed by the administrator.

• If no e-mail address is registered, the administrator’s e-mail
address is used as the originating e-mail address. (See

“Device Configuration” on p. 4-24.)

SMTP/POP Before SMTP Authentication

Appears when [Auth Method] is configured to any setting
other than [SMTP] in the mail server settings (see p. 4-29).
Enter the [User name] and [Password] that will be used for
mail server authentication here.

IMPORTANT

Confirm the [User name] and [Password] with the user before
entering them. Otherwise, have the user enter them directly
under [User Settings] of the Web Menu (User Mode) (see

p. 5-5).

Screen after Login

Select the Home screen or the Job Button screen as the first
screen to appear after the user logs in.

• Home Screen

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Chapter 4 Web Menu (Administrator Mode)

• Job Button Screen

IMPORTANT

The setting for the startup screen after login also affects which
screen appears after a scanned image is sent. (See “Delivery

Options” on p. 4-18.)

[OK] button

Registers a user with the specified parameters, and updates
the display on the scanner.

Hint

• When a user is registered, the startup display on the scanner
switches from the Home screen to the Login screen. (See

“Login Screen” on p. 6-4.)

• When a user is registered, the link for User Mode login is
added to the Web Menu login screen.

❏ Restricting User Functions

To restrict the functions available to a user, select the user
and click [Functional Restriction].

IMPORTANT

If you restrict the functions of the <Default User>, the function
restrictions are applied to newly registered users and users
registered automatically by server authentication.

Hint

If multiple users are selected, function restrictions are set for all
selected users simultaneously.

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Chapter 4 Web Menu (Administrator Mode)

Use only Job Buttons

Disables scanning from the Home screen and displays the
Job Button screen when the user logs in.

Restriction to Send

Restricts the destinations to which the scanner can send
images. Deselect a destination to disable it.
Ex.) When the destinations are restricted to shared folders
only:

Hint

Configure the following settings to make only the existing
address books and job buttons available to the user.

Restriction to Use

Restricts the use of the LDAP Address Book when use of
an address book server is enabled in the Server Settings.

(See p. 4-28.)

[OK] button

Sets the specified usage restrictions for the user.

❏ Editing Users

You can change the settings of registered users.

Edit

Enables you to edit a user’s settings.

Restriction to Edit

Restricts the ability to edit address books and job buttons.
Deselect an address book or job button to disable editing
for it.

For the <Default User>, you can change the default setting
for the [Screen after Login].

Hint

When [Use only Job Buttons] is enabled as a functional
restriction, only [Job Button screen] is available for the [Screen
after Login] setting.

4-9

By editing a user automatically registered by server
authentication, you can set the user’s e-mail address.

Edit Address Book

Enables you to register and edit entries in the user’s My
Address Book. For details on configuring address books,

see “Address Book Settings” on p. 4-11.

Edit Job Button

Enables you to register and edit the user’s My Job Button.
For details on configuring job buttons, see “Job Button

Settings” on p. 4-16.

Chapter 4 Web Menu (Administrator Mode)

4-10

Chapter 4 Web Menu (Administrator Mode)

4. Address Book Settings

From the Address Book Settings screen, you can register entries in the Shared Address Book, which is available to all users.

a
d
e

j

a Type of Address Book

Under normal conditions, you can only select the Shared
Address Book here. If you enable the address book server
settings, however, the LDAP Address Book becomes
selectable. The address type is set to [E-mail] when the
LDAP Address Book is selected. (You can manage the My
Address Book provided for each user from the User
Administration menu.)

b Export from ScanFront 220

Exports the address book data as a file in CSV format. (See

“Exporting and Importing Address Books” on p. 4-15.)

c Import to ScanFront 220

Imports a previously exported address book data file. (See

“Exporting and Importing Address Books” on p. 4-15.)

d Address type

Selects the type of addresses (E-mail, FTP Server, Shared
folder, Group, or All) to display.

e [New Address] button

Registers a new address entry. (See “Registering New

Addresses” on p. 4-12.)

f g h i

b c

f [Select All] button

Selects all of the displayed addresses.

g [Except All] button

Deselects all of the displayed addresses.

h [Copy] button

Copies the selected address. Only enabled when an
address is selected. (See “Copying Addresses” on p. 4-14.)

i [Delete] button

Deletes the selected address. Only enabled when an
address is selected.

j Address List

Displays the registered addresses.

• Check box: Select this check box to select an address.

• Address type (icon)

: FTP
: Shared folder
: E-mail
: Group

• Edit: Click to edit an address.

4-11

❏ Registering New Addresses

Click [New Address] to register a new address.

Hint

• The number of addresses that can be registered to the Shared
Address Book is up to 1000 in combination with the total
number of addresses included in the Shared Job Button.

• For the number mentioned above, the count for a group is the
number of addresses registered to the group (maximum of 99
addresses) plus the group name, so a group with 99
addresses registered to it is counted as having 100
addresses.

• The available settings vary, depending on the type of address
(E-mail, FTP Server, Shared folder, Group, or All).

Address type: E-mail

This option registers an e-mail address.

Name

Enter the name to display on the scanner.

E-mail Address

Enter the destination e-mail address.

[OK] button

Registers a new e-mail address with the specified
parameters.

Address type: FTP Server

This option registers a network FTP server.

IMPORTANT

FTP servers that require firewall settings cannot be registered.

Chapter 4 Web Menu (Administrator Mode)

Name

Enter the name to display on the scanner.

FTP server

Enter the IP address or host name of the FTP server.

Folder path

To specify a subfolder on the FTP server, enter the path to
the subfolder.

Hint

If you are unsure of the subfolder’s path, use the following
procedure to specify the subfolder:

1. After entering the [FTP server], [User name], and [Password],
click [Browse] and log in to the FTP server.

2. In the folder that appears, specify any subfolder and click
[OK].

User name/Password

Enter the user name and password required to log in to the
FTP server.

IMPORTANT

Make sure to enter the user name and password of an account
with the authority to write data to the FTP server.

Port number

Enter the port number. The standard port number is 21.

Save Password

Saves the entered password.

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Chapter 4 Web Menu (Administrator Mode)

Passive Mode

Uses passive mode to send transmissions to the FTP
server.

IMPORTANT

Use passive mode when normal communication with the FTP
server cannot be established. However, be aware that
communication may not be possible if the network is not
functioning properly.

[OK] button

Registers a new FTP server with the specified parameters.

Address type: Shared folder

This option registers a folder shared publicly on the
network.

Name

Enter the name to display on the scanner.

Computer Name (Host Name)

Enter the name of the computer containing the publicly
shared folder.

Folder path

Enter the path to the subfolder that you want to register as
the name of the shared folder.

[Browse] button

Shows a list of computers connected to the network for
you to specify a shared folder.

Hint

You can display the shared folders using the following
procedure.

1. After entering the computer name, user name, password,
and domain/workgroup, click [Browse]. Access the computer
containing the publicly shared folder.

2. Specify any subfolder from the displayed computer and click
[OK].

IMPORTANT

• If you click [Browse] without entering the user account

information, only computers and workgroups within the same
network address will display.

• When displaying workgroups that are not part of a domain,

you cannot display computers or workgroups with different
network addresses.

• Not all workgroups and computers in the network can be

displayed immediately after the ScanFront is started. If some
workgroups and computers are not displayed, wait a few
minutes and then press [Browse].

• A new folder cannot be created in a specified folder via the

Web Menu. If you want to create a new folder, use the
computer set as the FTP server or the address editing
functions of the ScanFront to create a folder beforehand.

User name/Password

Enter the user name and password of an account with the
authority to write data to the shared folder.

Domain/Workgroup

If the computer containing the shared folder is part of a
domain, enter the domain name.

IMPORTANT

• If the computer containing the publicly shared folder is part of

a domain, enter the user name and password registered with
the domain, and the domain name.

• If the computer containing the publicly shared folder is not part

of a domain, there is no need to enter a [Domain/Workgroup].

Save Password

Select this check box to save the password to the address.

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Chapter 4 Web Menu (Administrator Mode)

IMPORTANT

If you do not save the password, password entry will be required
each time you send.

[OK] button

Registers a new shared folder with the specified
parameters.

Address type: Group

This option registers several registered addresses together
as a group.

Hint

Different types of address, such as e-mail addresses and
shared folders, can be registered as a group, and up to 99
addresses can be registered to 1 group.

Name

Enter the name to display on the scanner.

Add from Address Book

Allows you to select an address from an address book, add
it to the group, and display it in the list.

[OK] button

Registers a new group with the specified parameters.

❏ Copying Addresses

You can copy an address and register it as a new address.

Hint

• Use this function when you want to copy an address from the

Shared Address Book and register it as a different address
after changing some of the settings.

• By copying addresses from User Administration, you can copy

addresses between the Shared Address Book and the My
Address Book.

1. Add a checkmark to the check box of the address you

want to copy and then click [Copy].

2. Click [OK] to copy the address.

Hint

A duplicate address with the same name as the copy source is
created.

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Chapter 4 Web Menu (Administrator Mode)

3. Change the name and settings of the copied address,

and register it as a new address.

❏ Exporting and Importing Address Books

You can back up your address books as files in CSV
format, and import the backed up address book data to
another ScanFront unit.

Hint

If you have multiple ScanFront units, you can use the same
address books on all of them by importing the address book
settings file registered on one ScanFront unit to the other units.

Exporting from the Scanner

You can save the address book data to a specified folder.

1. Click [Export from ScanFront 220].

2. Click [Save], specify a save location, and save the

address book data.

Hint

• You can open the saved CSV file with software that supports
CSV files such as spread sheet software in order to check the
structure of the file.

• You can match the structure of a CSV file created in another
mailer to that of a CSV file saved on the ScanFront, and then
import the address book of the other mailer and use it on the
ScanFront.

Importing to the Scanner

You can import previously exported address book data to
the scanner.

1. Click [Import to ScanFront 220].

2. Click [Browse] and specify a previously exported

address book settings file.

3. Select a processing method for importing the

address book settings file.

• Replaces the whole data: Deletes the currently

registered address book and overwrites it with the
imported address book data.

• Appends data: Adds the imported address book data to

the currently registered address book.

4. Click [Execute].

Confirm the message that appears, and click [OK] to
import the data.

Hint

When importing is completed, the following message appears.
Click [OK] to return to Address Book Settings and confirm the
imported address data.

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Chapter 4 Web Menu (Administrator Mode)

5. Job Button Settings

From the Job Button Settings screen, you can register the Shared Job Button, which is available to all users.

a
d

i

a Job Button Type

You can only select Shared Job Button here. You can
manage the My Job Button, provided for each user, from
the User Administration menu.

b Export from ScanFront 220

Exports the job button data as a file in DAT format. (See

“Exporting and Importing Job Buttons” on p. 4-23.)

c Import to ScanFront 220

Imports a previously exported job button data file. (See

“Exporting and Importing Job Buttons” on p. 4-23.)

d [New Job Button] button

Registers a new job button. (See “Registering New Job

Buttons” on p. 4-17.)

e [Select All] button

Selects all of the displayed job buttons.

e f g h

b c

f [Except All] button

Deselects all of the displayed job buttons.

g [Copy] button

Copies the selected job button. Only enabled when a job
button is selected. (See “Copying Job Buttons” on

p. 4-22.)

h [Delete] button

Deletes the selected job button. Only enabled when a job
button is selected.

i Job Button List

Displays the registered job buttons.

• Check box: Select this check box to select a job button.

• Edit: Click to edit a job button.

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Chapter 4 Web Menu (Administrator Mode)

❏ Registering New Job Buttons

Click [New Job Button] to register a new job button.

Job Button Settings

Name of Job Button

Enter the job button name to display on the touch panel.

Hint

• Job buttons are sorted and displayed by job button name. If
you want to set to display job buttons in a particular order,
insert sequential letters or numbers before the name when
registering each job button. Ex.) 01_xxxx

• If you enter a job button name that is two lines long, the job
button display will be two lines long.

Color of Job Button

Specify a color for the job button.

When you select this Job Button

• Display Scan Setting Screen

Displays the Scan Setting screen when the job button is
pressed.

• Skip Scan Setting Screen

Starts scanning without displaying the Scan Setting
screen when the job button is pressed.

IMPORTANT

If you select [Skip Scan Setting Screen], scanning starts as
soon as the job button is pressed, whether a document is
inserted or not.

Address

Click [Add from Address Book], open the Address page,
and select the address to send to.

IMPORTANT

• You can register up to 100 addresses to a job button.

• For the number mentioned above, the count for a group is the
number of addresses registered to the group (maximum of 99
addresses) plus the group name, so a group with 99
addresses registered to it is counted as having 100
addresses.

Scan Settings/Detailed settings

For details on Scan Settings/Detailed settings, see “Scan

Settings Overview” on p. 4-18.

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Chapter 4 Web Menu (Administrator Mode)

E-mail settings

Subject

Enter a subject for the e-mail message.

Message

Enter the text of the e-mail message.

Delivery Options

Action when the same named file exists

Select the action to take when a file of the same name
exists at the destination.

• Display a message

Displays a message confirming that the file will be
overwritten.

• Abort sending

Cancels sending.

• Overwrite the file

Overwrites the identically named file without displaying
a confirmation message.

Send the files immediately after scanning

•ON

Starts sending when scanning completes.

•OFF

Starts sending after you confirm the scanned image when
scanning completes.

Confirm addresses before sending

•ON

Displays the Address Confirmation screen, and then
starts sending after you confirm the address.

•OFF

Sends the image without confirming the address.

Screen after sending

Select the screen to display after an image is sent.

• Initial Screen

Returns to the startup screen set for [Screen after Login]
in the User Settings.

• Logout

Logs out after the images are sent.

• Select screen after sending

Displays a message dialog for selecting from the above
actions after the images are sent.

❏ Scan Settings Overview

The scan settings include basic and detailed settings for
scanning parameters and individual settings by file format.

Scan Settings

Page Size

Select the size of the document to scan from the list.

Hint

The [Auto size] option automatically detects the size of the
scanned document during scanning.

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Chapter 4 Web Menu (Administrator Mode)

Mode

Select the scanning mode (Black and White, Error
Diffusion, Text enhance, Gray, Color).

IMPORTANT

Depending on the selected mode, the file formats available for
saving may be limited. A warning message appears when an
unavailable combination is selected.

TIFF JPEG PDF

Black and White Ye s No Ye s

Error Diffusion Yes No Yes

Text enhance Ye s No Ye s

Gray No Yes Yes

Color No Ye s Ye s

Resolution (dpi)

Select the scanning resolution (100, 150, 200, 300, 400, or
600 dpi).

Scanning Side

Select the method for scanning the document (Simplex,
Duplex, Skip blank page).

Hint

• The Skip Blank Page option scans both sides of a document
and skips saving any image it determines to be a blank page.

• You can adjust the sensitivity of the Skip Blank Page option
under [Contents detection sensitivity].

• The initial value for the Skip Blank Page option is set to “90.”
As you lower the value from the default setting, pages of the
document with text become more likely to be skipped as well.
As you raise the value from the default setting, pages of the
document that are blank become less likely to be skipped.

Prescan

Enables you to preview an image of the first page of the
document before scanning the entire document.

Hint

• Scanning pauses after the first page of the document is
scanned, and the image of the first page is displayed.

• Use the displayed image to confirm and adjust the brightness
and contrast. Press [Continue] to confirm the adjusted
brightness and contrast for the first image and continue
scanning.

File name

Specify a name for the image file to be sent using letters
(A-Z, a-z) and numbers (0-9).

Add Date to File name

The scanner adds 17 digits that indicate the date and time
to the file name of the image to be sent.
Ex.) May 14, 2007, 3:40:30 p.m.

yyyymmdd: File name + 20070514154030123
mmddyyyy: File name + 05142007154030123
ddmmyyyy: File name + 14052007154030123

* The last three digits indicate the number of milliseconds.

File format

Select a file format for the image file, and configure the
corresponding settings.

TIFF: Multi page settings

Select [Single page (Front/back separate file)] to save each
side of each page as a separate image file, [Single page
(Front/back same file)] to save each page as a separate
image file, or [Multi page] to save one image file
containing multiple pages when scanning multiple pages.

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Chapter 4 Web Menu (Administrator Mode)

JPEG: Compression

Select a compression ratio for images saved in JPEG
format.

PDF:

Configure the settings for compression ratio, multi page,
OCR (optical character recognition), and encryption
security.

Compression Method

Specify a compression level by selecting [Standard] or
[High Compression] as the compression method.

OCR (Optical Character Recognition)

When OCR is set to [ON], the scanner performs character
recognition on textual portions of the document, and
embeds the detected characters as editable text
information in the PDF file.

Hint

When you set OCR to [ON], make sure to select the OCR
language that matches the document text.

Encryption (Security)

Use encryption to add security to the PDF file.

IMPORTANT

Using the High (128-bit RC4) encryption level is recommended.
The Low (40-bit RC4) encryption level provides less security.

Protect Document

The ability to view the document is protected by a
password.

IMPORTANT

Take care not to forget the password once it is set. If you forget
the password, the document can no longer be opened.

Protect Permission

Permissions for printing and editing the PDF file are
protected by a password.

Printing allowed

Enables the PDF file to be printed from a printer.

Changes allowed

Enables editing of the PDF file, such as adding or deleting
pages.

Enable copying of text, images, and
accessibility

Enables text information embedded by OCR to be copied
and the PDF file to be read aloud by text-to-speech
software.

IMPORTANT

• Protecting PDF file permissions is recommended when the
permissions have been restricted.

• You can change the permissions and cancel password
protection for a password protected PDF file in an application
capable of editing PDF files such as Adobe Acrobat.

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Chapter 4 Web Menu (Administrator Mode)

Detailed settings

IMPORTANT

The [Double feed detection by Ultrasonic] setting only appears
when using the ScanFront 220P.

Brightness (Front)

Adjusts the brightness of the image to be scanned.

Brightness (Back)

Enabled for duplex scanning. Use this option when the
front and back sides of a document are shaded differently.
To change the brightness settings for the front and back
sides, clear the [Same as front] check box.

Contrast (Front)

Adjusts the contrast of the image to be scanned.

Contrast (Back)

Enabled for duplex scanning. Use this option when the
front and back sides of a document are shaded differently.
To change the contrast settings for the front and back sides,
clear the [Same as front] check box.

Double feed detection by Ultrasonic (Only
available with the ScanFront 220P)

The scanner uses an ultrasonic sensor to detect when two
or more documents are fed together, and stops feeding
when a double feed is detected.

IMPORTANT

This method is effective when documents overlap by 50 mm or
more. It does not function if only a slight portion of the document
is overlapping.

Double feed detection by length

The scanner detects by document length when two or more
documents are fed together, and stops feeding when a
double feed is detected.

IMPORTANT

• Using the length of the first document page as a reference, the
scanner detects a double feed when a subsequent page is
longer or shorter than the reference page by 35 mm or more.

• Set [Double feed detection by length] to [OFF] when scanning
a document that contains pages of different lengths.

Document orientation

Rotates the scanned image to the specified angle.

Hint

When [Auto] is selected, the scanner detects text orientation
within the document and rotates the image so that the
orientation of the text is correct.

Deskew

Detects when a document has been fed askew from the
scanned image, and then straightens the image.

• Prefer Quality

Image processing is performed to minimize the loss of
quality of an image that has deteriorated as result of
deskewing.

• Prefer Speed

The image deteriorates slightly as a result of deskewing.

IMPORTANT

If you select [Prefer Quality], the scanning speed is reduced. If
you are scanning a large number of pages, select [Prefer
Speed] to prevent a decrease in scanning speed.

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Chapter 4 Web Menu (Administrator Mode)

Bleed-through reduction

Eliminates bleed-through images, in which images on the
reverse side of a scanned document appear on the scanned
page, such as when scanning thin documents with text or
images on both sides.

Hint

When using bleed-through reduction, adjust the bleed-through
reduction level to match the type of document.

Color drop-out

The color drop-out function has a “drop-out” effect that
leaves out a specified color (red, blue, or green) while
scanning, and a “color enhancement” effect that
emphasizes a specified color.

IMPORTANT

The color drop-out setting is disabled when the scanning mode
is set to [Color].

Hint

The OCR recognition rate is sometimes improved by deleting
colored ruled lines and other objects with the color drop-out
function.

❏ Copying Job Buttons

You can copy the settings of a job button and register it as
a new job button.

Hint

• Use this function when you want to copy a Shared Job Button
and register it as a different job button after changing some of
the settings.

• By copying job buttons from User Administration, you can
copy job buttons between the Shared Job Button and the My
Job Button.

1. Select the job button you want to copy, and click the

[Copy] button.

2. Click [OK] to copy the job button.

Hint

A duplicate job button with the same name as the copy source
is created.

3. Change the name and settings of the copied job

button, and register it as a new job button.

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Chapter 4 Web Menu (Administrator Mode)

❏ Exporting and Importing Job Buttons

You can back up your job button data as a settings file in
DAT format, and import the backed up job button settings
file to another ScanFront unit.

Hint

If you have multiple ScanFront units, you can use the same job
buttons on all of them by importing the job button settings file
registered on one ScanFront unit to the other units.

Exporting from the Scanner

You can save the job button settings file to a specified
folder.

1. Click [Export from ScanFront 220].

2. Click [Save], specify a save location, and save the job

button settings file.

Importing to the Scanner

You can import a previously exported job button settings
file to the scanner.

1. Click [Import to ScanFront 220].

3. Select a processing method for importing the job

button settings file.

• Replaces the whole data: Deletes all currently

registered job buttons and overwrites them with the
imported job buttons.

• Appends data: Adds the imported job button to the

currently registered job button.

4. Click [Execute].

Confirm the message that appears, and click [OK] to
import the data.

Hint

When importing is completed, the following message appears.
Click [OK] to return to Job Button Settings and confirm the
imported job button.

2. Specify a previously exported job button settings file.

4-23

6. Device Configuration

From the Device Configuration screen, you can configure the scanner settings.

a

a
b
c
d
e

b

c

d

e

Chapter 4 Web Menu (Administrator Mode)

a Network Setting

Confirm or change the network settings of the scanner.

(See “Network Setting” on p. 4-25.)

b Language/Timezone

Configure the language displayed on the touch panel and
the region where it is being used. (See “Language/

Timezone” on p. 4-25.)

IMPORTANT

The time zone setting also effects the time stamp on sent e-mail.

c Device Operation

Configure the setlings for [Display off], [Auto Logout]
and [Low Power Mode]. (See “Device Operation” on

p. 4-25.)

d Login Options

Select the type of screen that appears when users log in.

(See “Login Options” on p. 4-26.)

e Administrator Settings

Set the password and e-mail address of the Administrator.

(See “Administrator Settings” on p. 4-26.)

IMPORTANT

The e-mail address of the Administrator is used as the
originating address when a user without a registered e-mail
address sends an e-mail message.

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Chapter 4 Web Menu (Administrator Mode)

❏ Network Setting

You can confirm the network settings configured under
[Administrator setting] on the scanner.

Network Setting

Confirm or change the network settings configured under
[Administrator setting] on the scanner.

IMPORTANT

• The device name can be a combination of letters (A-Z, a-z),
numbers (0-9), and hyphens (-) up to 15 characters long.

• The device name must begin with a letter. You cannot end the
device name with a hyphen.

• You must restart the scanner after changing the device name.

Security of Web Menu

Add a checkmark to always use SSL for communication
with the Web Menu.

Hint

If you add a checkmark for [Be sure to use SSL], [Login with
SSL] and [Do Not Use SSL] are no longer displayed in the login
screen for the Web menu.

Language on the device

Set the language displayed on the touch panel.

IMPORTANT

You must restart the scanner after changing the display
language setting.

Time Zone

Set the region in which the scanner will be used.

Enable daylight saving time

Select this check box to apply the Daylight Saving Time
for the specified region set in the Time Zone.

IMPORTANT

• If the correct time zone is not set, the time stamps that are
saved for the send time of e-mail messages, and for the saved
image files will be incorrect.

• When the daylight saving time mode is enabled, the correct
time may not be reflected. In this case, set the correct time.

❏ Device Operation

You can configure the operation conditions of the scanner.

❏ Language/Timezone

You can confirm or change the language and regional
settings that appear on the scanner.

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Chapter 4 Web Menu (Administrator Mode)

Display Off

Set the scanner to turn off the touch panel display after a
specified period of inactivity.

IMPORTANT

When Display Off activates and the touch panel display turns
off, touch the panel to restore the display.

Auto Logout

Set the scanner to automatically log users out after a
specified period of inactivity.

Low Power Mode

Set the scanner to switch to Low Power mode after a
specified period of inactivity.

IMPORTANT

Restoring full power to the scanner from Low Power mode has
the same effect as restarting the scanner.

• If the scanner switches to Low Power mode while a user is
logged in, that user will be logged out when power is restored.

• When the scanner switches to Low Power mode, the touch
panel display turns off and the power indicator flashes. To
switch out of Low Power mode, press the power switch.

• The scanner does not transition to Low Power mode during
the flow of data on the network when connected to a network.

• Note that if the scanner transitions to Low Power mode when
the placed documents run out after scanning is started, or
scanning is suspended because of a paper jam or double
feed, all the images that were scanned prior to the suspending
of scanning and that were not yet transmitted are discarded.

List type login

Log in by selecting a user from the list.

Key in type login

Log in by entering a user name and password.

IMPORTANT

When using an authentication server, the login type is set to
[Key in type login], and users log in by selecting [Device
Authentication] and [Server Authentication]. (See

“Authentication Server” on p. 4-29.)

❏ Administrator Settings

You can set the password and e-mail address of the
Administrator.

❏ Login Options

You can set the type of user login screen that appears.

Hint

The login setting can also be changed under [Administrator
setting] on the scanner.

Administrator Password

Change the Administrator password.

Administrator Address

Register the Administrator e-mail address.

4-26

IMPORTANT

• The e-mail address of the Administrator is used as the
originating address when a user without a registered e-mail
address sends an e-mail message.

• When a sent e-mail message results in an error due to, for
example, an incorrect e-mail address, an error notification is
delivered from the mail server to the e-mail address of the
administrator.

Chapter 4 Web Menu (Administrator Mode)

4-27

Chapter 4 Web Menu (Administrator Mode)

7. Server Settings

From the Server Settings screen, you can configure mail server settings for sending images via e-mail, and settings for accessing a
network authentication server compatible with a directory service.

IMPORTANT

• You can simplify user administration on the scanner by using e-mail addresses registered on an LDAP server, or by logging in from user
accounts that are registered on a domain server and are compatible with Active Directory or LDAP servers.

• Configure the server settings only after consulting your network administrator.

a

a
b
c
d
e

a E-mail Server

Configure the mail server to be used for sending e-mail.
For details, consult your e-mail system administrator. (See

“Mail Server” on p. 4-29.)

b Authentication Server

Configure the domain server (authentication server) on
which user accounts have been registered with Active
Directory. (See “Authentication Server” on p. 4-29.)

c Address Book Server

Configure these settings when using an LDAP server. (See

“Address Book Server” on p. 4-31.)

d FTP server

Configure this function to transfer a scan result log along
with an image file during transfer to the FTP server. (See

“FTP server” on p. 4-31.)

b

c
d

e

e NTP Server

Configure the NTP server to synchronize the ScanFront
with the correct time. (See “NTP Server” on p. 4-31.)

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Chapter 4 Web Menu (Administrator Mode)

❏ Mail Server

You can configure the mail server settings for sending e­mail messages.

Hint

The scanner sends a large volume of data by e-mail. Make sure
to confirm the mail server settings with your e-mail system
administrator before configuring the settings.

Host Name (Address)

Enter the name or address of the SMTP server (for sending
e-mail messages).

Port number

Change the port number if necessary. The standard port
number is 25.

Divided E-mail Size

If the image file attached to an e-mail message is too large
to send, the file is divided into pieces of the specified size
before being sent.

IMPORTANT

If the destination mail server does not support divided
attachments, it may not be possible to reconstitute a divided
image file sent by the scanner. In such cases, turn off this
setting, and divide the scanned documents manually before
sending.

Auth Method

Configure this setting based on the authentication method
of your mail server. For details on the mail server
authentication method, consult your e-mail system
administrator.

IMPORTANT

• If any setting other than [SMTP] is selected for the
authentication method, the authentication settings for the mail
server must be configured for each user (see p. 4-7).

• If you select a setting other than [SMTP], be sure to register
users.

❏ Authentication Server

When using a domain server compatible with Active
Directory, you can log in to the scanner with a user account
registered on the domain server.
In the authentication server settings, you can register the
domain server to use as the authentication server. If the
account information includes e-mail addresses, you can
configure settings for referring e-mail addresses.

IMPORTANT

• After configuring an authentication server, restart the scanner
to update its display.

• When the authentication server and address book server
(LDAP server) are the same, enter values for all of the
settings.

• For details on the use and configuration of an authorization
server, consult your server administrator.

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Chapter 4 Web Menu (Administrator Mode)

Enable Authentication Server

Select this check box to permit users registered on the
authentication server to log in.

Search Base

Enter the search base for referring e-mail addresses
registered on the authentication server.

IMPORTANT

For information on the character strings to enter for the search
base, consult your system administrator.

Host Name (Address)

Enter the host name or address of the authentication server.

Domain

Enter a domain name supported by Active Directory.

Port number

Enter the port number used for the LDAP protocol. The
standard port number is 389.

User name

When using the authentication server as an address book
server, enter a user name for referring e-mail addresses.

Change Password

When you want to enter a password for the above user, add
a checkmark and enter a password.

Hint

Changing the password updates the password information
saved on the scanner, but does not alter the password
registered on the server.

• Web Menu (User Mode) Login Screen

• ScanFront Login Screen

When server authentication is configured, list boxes for
selecting [Device Authentication] and [Server
Authentication] are added to the login screens of the
scanner and Web Menu (User Mode).

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Chapter 4 Web Menu (Administrator Mode)

❏ Address Book Server

You can configure the settings for using an address book
server (LDAP server).

Address Book Server Setting

Select one of these options when using an address book
server (LDAP server). If the authentication server and
address book server are different, make sure to enter
values for all of the settings.
For details on each setting, see the settings under

“Authentication Server” on p. 4-29.

❏ FTP server

You can use a function that transfers a scan result log along
with an image file during transfer to the FTP server. When
this function is enabled, a scan result log with the same file
name as the image file is transferred to the same FTP
folder as the image file. The extension for the log file is
“.log”.

❏ NTP Server

You can configure the NTP server settings to synchronize
the ScanFront with the correct time.

NTP Server Setting

Select this check box to synchronize with the NTP server.

NTP Server(primary)

Enter the host name or IP address of the main NTP server.

NTP Server(secondary)

Enter the host name or IP address of the secondary NTP
server.

IMPORTANT

The NTP server and ScanFront are synchronized when [OK] is
clicked on the settings screen to complete the settings and
every time the ScanFront is started.

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Chapter 4 Web Menu (Administrator Mode)

8. System Settings

From the System Settings screen, you can backup and restore setting information, update module versions, and configure logs used
by the scanner.

a

b

a
b
c

c

a Backup/Restore

Backs up or restores the scanner settings. (See “Backup

and Restore” on p. 4-33.)

Be aware that the following settings are not backed up:

• IP address

•Device name

• Touch panel adjustment values

b Module Version Information/Version Up

Displays the OS and module version information of the
scanner. You can also acquire a version update file to
update the ScanFront version. (See “Module Version

Information/Update” on p. 4-34.)

IMPORTANT

For details on acquiring version update files, contact your dealer
or a Canon service representative.

c Log Settings

Records usage statistics to a log file. (See “Log Settings”

on p. 4-36.)

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Chapter 4 Web Menu (Administrator Mode)

❏ Backup and Restore

You can backup or restore the scanner settings using the
following procedure.

Backup All Settings

This option saves all the ScanFront settings to a specified
folder.

IMPORTANT

The following settings are not included in the backup data
because they are unique to the scanner unit:

• IP address

• Device name

• Touch panel adjustment values

1. Click [Backup All Settings].

2. Click [Save].

3. Specify a save location for the backup data, and save

the backup data.

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Chapter 4 Web Menu (Administrator Mode)

Restore All Settings

This option restores backed up data to the scanner.

1. Confirm that no administrator or user is logged in to

the scanner.

Hint

If a user or administrator is logged in to the scanner, an error will
occur when the restoration is performed.

2. Click [Browse], and specify the backup data to use.

3. Click [Restore].

4. Confirm the message that appears, and click [OK] to

perform the restoration.

5. Click [OK] to complete the restoration.

6. Confirm the restored settings.

❏ Module Version Information/Update

You can display the version information, and update the
version, of the module in use on the scanner.

IMPORTANT

If the scanner malfunctions, the version information is required
when contacting support services.

Acquiring Update Files

For details on acquiring the update files needed to update
the scanner, consult your dealer or a Canon service
representative.

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Chapter 4 Web Menu (Administrator Mode)

Updating the Scanner

You can update the scanner with an acquired update file.

IMPORTANT

• Make sure to back up your scanner data before performing a
version update.

• Use the following procedure to update the scanner. Once the
version update starts, do not touch the scanner until it restarts.

1. Transfer the update file to the scanner.

2. Update the version of the scanner.

3. Restart the scanner (automatic).

1. Confirm that no one is using the scanner.

2. Back up all settings. (See “Backup and Restore” on

p. 4-33.)

3. Click [Browse], and specify the update file to use.

4. Click [Version Up].

5. Confirm the message that appears, and click [OK] to

perform the version update.

IMPORTANT

It takes several minutes to transfer the update file to the
scanner. Do not operate the Web Menu or scanner until the
Web Menu changes to the following display.

6. Click [OK] to close the Web Menu.

IMPORTANT

When the update file finishes transferring, the version update
starts. Do not operate the scanner until the version update is
complete and the scanner restarts.

7. Configure the IP address, and then restore the

backup file from the Web Menu.

4-35

❏ Log Settings

You can configure settings for log files.

Make Log File

Select this check box to create a log file.

PC Name (Host Name)

Enter the name of the computer containing the publicly
shared folder where the log file will be saved.

Location

Enter the name of the shared folder. You can also press
[Browse] to select a folder to save.

User name/Password

Enter the name and password of a user with the authority
to write data to the shared folder.

Domain/Workgroup

If the computer containing the shared folder is part of a
domain, enter the domain name.

IMPORTANT

If the computer containing the shared folder is part of a domain,
enter the user name and password registered with the domain,
and the domain name.

File name

Enter a name for the log file.

Hint

The date and time that the log file was created are added to the
entered file name.

Chapter 4 Web Menu (Administrator Mode)

4-36

Chapter 5 Web Menu (User Mode)

1. Web Menu Overview ....................................... 5-2

2. Logging In to the Web Menu............................ 5-3

3. User Settings ................................................... 5-4

User Settings.........................................................5-5

4. Address Book Settings .................................... 5-6

Registering New Addresses ..................................5-8

Copying Addresses .............................................5-10

Exporting and Importing Address Books.............5-11

5. Job Button Settings........................................ 5-12

Registering New Job Buttons ..............................5-14

Scan Settings Overview ......................................5-15

Copying Job Buttons ...........................................5-19

Exporting and Importing Job Buttons..................5-19

Chapter 5 Web Menu (User Mode)

1. Web Menu Overview

The Web Menu function enables you to access and configure the scanner from the Web browser of a remote computer. From the
Web Menu, you can register address books and job buttons.

Computer (Web Menu)

Settings

Network

IMPORTANT

• For a Web browser, use Microsoft Internet Explorer 6.0 or later.

• In some cases, settings cannot be changed from the Web Menu when the ScanFront administrator or another user is logged in to the scanner.

• Use the device name or IP address assigned to the scanner as the URL for logging in to the Web Menu. (See p. 5-3.)

ScanFront220

Web Menu (User Mode)

a
b
c

a User Settings (See “User Settings” on p. 5-5)

Use to change the user settings.

b Address Book Settings (See “Address Book Settings”

on p. 5-6)

Use to register and manage entries in the Shared Address
Book available to all users, and the My Address Book
provided for each user.

c Job Button Settings (See “Job Button Settings” on

p. 5-12)

Use to register and manage the Shared Job Button
available to all users, and the My Job Button provided for
each user.

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Chapter 5 Web Menu (User Mode)

2. Logging In to the Web Menu

You can log in to the Web Menu using the following procedure.

Hint

Use the device name or the IP address assigned to the scanner as the URL for accessing the Web Menu. Contact the ScanFront administrator
for the device name and the IP address.

1. Turn the scanner ON.

2. Confirm the IP address with the administrator.

3. Launch the Web browser on the computer.

4. Enter the device name or the IP address as the URL

to open the Web Menu.

Ex.) http://scanfront220 when the device name is ScanFront220,

and http://172.19.xxx.xxx for the IP address.

Hint

If the Web Menu is set to Administrator Mode, click [To User
Mode].

IMPORTANT

If [Authentication Method] appears above [User name] on the
login screen, users can log in from an account registered on a
domain server (Server Authentication), instead of logging in

from an account registered on the scanner (Device
Authentication). For details, consult the ScanFront
administrator.

5. Enter a user name and password to log in to the Web

Menu.

IMPORTANT

User names and passwords are case-sensitive. Make sure to
enter them correctly.

5-3

Chapter 5 Web Menu (User Mode)

3. User Settings

From the User Settings screen, you can change the information of a user logged in by Device Authentication.

a

a Setting (See “User Settings” on p. 5-4)

Allows you to edit a user’s settings.

IMPORTANT

• For a user logged in by Server Authentication, you can only select a setting for [Screen after Login].

• E-mail address may not be registered for a user logged in by Server Authentication. For details on e-mail address settings, consult the
ScanFront administrator.

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Chapter 5 Web Menu (User Mode)

❏ User Settings

Click [Setting] to edit the user information.

User name

Enter a new user name.

Change Password

Select the [Change Password] check box, and then enter
the new password and confirmation password.

Mail Address (Not Changeable)

To change the e-mail address, contact the ScanFront
administrator.

SMTP/POP Before SMTP Authentication

Appears when [Auth Method] is configured to any setting
other than [SMTP] by the administrator in the mail server
settings (see p. 4-29). Enter the [User name] and
[Password] that will be used for mail server authentication
here.

IMPORTANT

• When entering a [Password], select the [Change Password]
check box before entry.

• [Change Password] updates the password information saved
on the scanner, but does not alter the password registered on
the server.

Screen after Login

Select the Home screen or the Job Button screen as the first
screen to appear after the user logs in.

• Home Screen

• Job Button Screen

IMPORTANT

• The setting for the startup screen after login also affects which
screen appears after a scanned image is sent. (See “Delivery

Options” on p. 5-15.)

• If the ScanFront administrator has restricted use of the Home
screen, only [Job Button screen] is available for the [Screen
after Login] setting. For details, consult the ScanFront
administrator.

[OK] button

Updates the user information with the changed settings.

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Chapter 5 Web Menu (User Mode)

4. Address Book Settings

From the Address Book Settings screen, you can register entries in the Shared Address Book, which is available to all users, and
the My Address Book, which is provided for each user.

a
d
e

j

a Type of Address Book

Selects the address book (Shared Address Book or My
Address Book) to edit.
The LDAP Address Book is also selectable if the address
book server settings are enabled and permission to use the
LDAP address book has been granted to the user. The
address type is set to [E-mail] when the LDAP Address
Book is selected.

b Export from ScanFront 220

Exports the address book data as a file in CSV format. (See

“Exporting and Importing Address Books” on p. 5-11.)

c Import to ScanFront 220

Imports a previously exported address book data file. (See

“Exporting and Importing Address Books” on p. 5-11.)

d Address type

Selects the type of addresses (E-mail, FTP Server, Shared
folder, Group, or All) to display.

e [New Address] button

Registers a new address book entry.(See “Registering New

Addresses” on p. 5-8.)

f g h i

b c

f [Select All] button

Selects all of the displayed addresses.

g [Except All] button

Deselects all of the displayed addresses.

h [Copy] button

Copies the selected address. Only enabled when an
address is selected. (See “Copying Addresses” on p. 5-10.)

i [Delete] button

Deletes the selected address. Only enabled when an
address is selected.

j Address List

Displays the registered addresses.

• Check box: Select this check box to select an address.

• Address type (icon)

: FTP
: Shared folder
: E-mail
: Group

• Edit: Click to edit an address.

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Chapter 5 Web Menu (User Mode)

IMPORTANT

If the ScanFront administrator has restricted editing of the address books, the following Address Book settings apply. For details, consult the
ScanFront administrator.

• If editing is restricted for only one address book (either the My Address Book or the Shared Address Book), users can only copy addresses
from the restricted address book and paste them into the unrestricted address book.

• If editing is restricted for both the My Address Book and the Shared Address Book, users can only view detailed address information.

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Chapter 5 Web Menu (User Mode)

❏ Registering New Addresses

Select the type of address book (Shared Address Book or
My Address Book), and click [New Address] to register a
new address.

Hint

• The number of addresses that can be registered to the Shared
Address Book (My Address Book) is up to 1000 in combination
with the total number of addresses included in the Shared Job
Button (My Job Button).

• For the number mentioned above, the count for a group is the
number of addresses registered to the group (maximum of 99
addresses) plus the group name, so a group with 99
addresses registered to it is counted as having 100
addresses.

• The available settings vary, depending on the type of address
(E-mail, FTP Server, Shared folder, Group, or All).

Address type: E-mail

This option registers an e-mail address.

Name

Enter the name to display on the scanner.

E-mail Address

Enter the destination e-mail address.

[OK] button

Registers a new e-mail address with the specified
parameters.

Address type: FTP Server

This option registers a network FTP server.

IMPORTANT

FTP servers that require firewall settings cannot be registered.

Name

Enter the name to display on the scanner.

FTP server

Enter the IP address or host name of the FTP server.

Folder path

To specify a subfolder on the FTP server, enter the path to
the subfolder.

Hint

If you are unsure of the subfolder’s path, use the following
procedure to specify the subfolder:

1. After entering the [FTP server], [User name], and [Password],
click [Browse] and log in to the FTP server.

2. In the folder that appears, specify any subfolder and click
[OK].

User name/Password

Enter the user name and password required to log in to the
FTP server.

IMPORTANT

Make sure to enter the user name and password of an account
with the authority to write data to the FTP server.

Port number

Enter the port number. The standard port number is 21.

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Chapter 5 Web Menu (User Mode)

Save Password

Saves the entered password.

Passive Mode

Uses passive mode to send transmissions to the FTP
server.

IMPORTANT

Use passive mode when normal communication with the FTP
server cannot be established. However, be aware that
communication may not be possible if the network is not
functioning properly.

[OK] button

Registers a new FTP server with the specified parameters.

Address type: Shared folder

This option registers a folder shared publicly on the
network.

Name

Enter the name to display on the scanner.

Computer Name (Host Name)

Enter the name of the computer containing the publicly
shared folder.

Folder path

Enter the path to the subfolder that you want to register as
the name of the shared folder.

[Browse] button

Shows a list of computers connected to the network for
you to specify a shared folder.

Hint

You can display the shared folders using the following
procedure.

1. After entering the computer name, user name, password,
and domain/workgroup, click [Browse]. Access the computer
containing the publicly shared folder.

2. Specify any subfolder from the displayed computer and click
[OK].

IMPORTANT

• If you click [Browse] without entering the user account

information, only computers and workgroups within the same
network address will display.

• When displaying workgroups that are not part of a domain,

you cannot display computers or workgroups with different
network addresses.

• Not all workgroups and computers in the network can be

displayed immediately after the ScanFront is started. If some
workgroups and computers are not displayed, wait a few
minutes and then press [Browse].

• A new folder cannot be created in a specified folder via the

Web Menu. If you want to create a new folder, use the
computer set as the FTP server or the address editing
functions of the ScanFront to create a folder beforehand.

User name/Password

Enter the user name and password of an account with the
authority to write data to the shared folder.

Domain/Workgroup

If the computer containing the shared folder is part of a
domain, enter the domain name.

IMPORTANT

• If the computer containing the publicly shared folder is part of

a domain, enter the user name and password registered with
the domain, and the domain name.

• If the computer containing the publicly shared folder is not part

of a domain, there is no need to enter a [Domain/Workgroup].

Save Password

Select this check box to save the password to the address.

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Chapter 5 Web Menu (User Mode)

IMPORTANT

If you do not save the password, password entry will be required
each time you send.

[OK] button

Registers a new shared folder with the specified
parameters.

Address type: Group

This option registers several registered addresses together
as a group.

Hint

Different types of address, such as e-mail addresses and
shared folders, can be registered as a group, and up to 99
addresses can be registered to 1 group.

Name

Enter the name to display on the scanner.

Add from Address Book

Allows you to select an address from an address book, add
it to the group, and display it in the list.

[OK] button

Registers a new group with the specified parameters.

❏ Copying Addresses

You can copy an address and register it as a new address.
You can also copy an address from one address book to
another.
As an example, this section describes how to copy from the
Shared Address Book to the My Address Book.

Hint

Use this function when you want to copy an address between
the Shared Address Book and My Address Book or copy an
address and register it as a different address in the same
address book after changing some of the settings.

1. Select Shared Address Book for the [Type of Address

Book].

2. Add a checkmark to the check box of the address you

want to copy and then click [Copy].

3. Select My Address Book for the copy destination, and

click [OK].

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Chapter 5 Web Menu (User Mode)

4. Confirm the copied address.

❏ Exporting and Importing Address Books

You can back up your address books as files in CSV
format, and import the backed up address book data to
another ScanFront unit.

Hint

If you have multiple ScanFront units, you can use the same
address books on all of them by importing the address book
settings file registered on one ScanFront unit to the other units.

Exporting from the Scanner

You can save the address book data to a specified folder.

1. Click [Export from ScanFront 220].

Importing to the Scanner

You can import previously exported address book data to
the scanner.

1. Click [Import to ScanFront 220].

2. Click [Browse] and specify a previously exported

address book settings file.

3. Select a processing method for importing the

address book settings file.

• Replaces the whole data: Deletes all currently

registered address book entries and overwrites them with
the imported address book data.

• Appends data: Adds the imported address book data to

the currently registered address book.

4. Click [Execute].

Confirm the message that appears, and click [OK] to
import the data.

2. Click [Save], specify a save location, and save the

address book data.

Hint

• You can open the saved CSV file with software that supports
CSV files such as spread sheet software in order to check the
structure of the file.

• You can match the structure of a CSV file created in another
mailer to that of a CSV file saved on the ScanFront, and then
import the address book of the other mailer and use it on the
ScanFront.

Hint

When importing is completed, the following message appears.
Click [OK] to return to Address Book Settings and confirm the
imported address data.

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Chapter 5 Web Menu (User Mode)

5. Job Button Settings

From the Job Button Settings screen, you can register the Shared Job Button, which is available to all users, and the My Job Button,
which is provided for each user.

a
d

i

a Job Button Type

Select the job button (Shared Job Button or My Job
Button) that you want to edit.

b Export from ScanFront 220

Exports the job button data as a file in DAT format. (See

“Exporting and Importing Job Buttons” on p. 5-19.)

c Import to ScanFront 220

Imports a previously exported job button data file. (See

“Exporting and Importing Job Buttons” on p. 5-19.)

d [New Job Button] button

Registers a new job button. (See “Registering New Job

Buttons” on p. 5-14.)

e [Select All] button

Selects all of the displayed job buttons.

e f g h

b c

f [Except All] button

Deselects all of the displayed job buttons.

g [Copy] button

Copies the selected job button. Only enabled when a job
button is selected. (See “Copying Job Buttons” on

p. 5-19.)

h [Delete] button

Deletes the selected job button. Only enabled when a job
button is selected.

i Job Button List

Displays the registered job buttons.

• Check box: Select this check box to select a job button.

• Edit: Click to edit a job button.

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Chapter 5 Web Menu (User Mode)

IMPORTANT

If the ScanFront administrator has restricted editing of the job buttons, the following Job Button settings apply. For details, consult the ScanFront
administrator.

• If editing is restricted for only one set of job buttons (either the My Job Button or the Shared Job Button), users can copy job buttons from the
restricted set of job buttons and paste them into the unrestricted set.

• If editing is restricted for both the My Job Button and the Shared Job Button, users can only view detailed job button information.

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Chapter 5 Web Menu (User Mode)

❏ Registering New Job Buttons

Click [New Job Button] to register a new job button.

Job Button Settings

Name of Job Button

Enter the job button name to display on the touch panel.

Hint

• Job buttons are sorted and displayed by job button name. If
you want to set to display job buttons in a particular order,
insert sequential letters or numbers before the name when
registering each job button. Ex.) 01_xxxx

• If you enter a job button name that is two lines long, the job
button display will be two lines long.

Color of Job Button

Specify a color for the job button.

When you select this Job Button

• Display Scan Setting Screen

Displays the Scan Setting screen when the job button is
pressed.

• Skip Scan Setting Screen

Starts scanning without displaying the Scan Setting
screen when the job button is pressed.

IMPORTANT

If you select [Skip Scan Setting Screen], scanning starts as
soon as the job button is pressed, whether a document is
inserted or not.

Address

Click [Add from Address Book], open the Address page,
and select the address to send to.

IMPORTANT

• You can register up to 100 addresses to a job button.

• For the number mentioned above, the count for a group is the
number of addresses registered to the group (maximum of 99
addresses) plus the group name, so a group with 99
addresses registered to it is counted as having 100
addresses.

Scan Settings/Detailed settings

For details on Scan Settings/Detailed settings, see “Scan

Settings Overview” on p. 5-15.

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Chapter 5 Web Menu (User Mode)

E-mail settings

Subject

Enter a subject for the e-mail message.

Message

Enter the text of the e-mail message.

Delivery Options

Action when the same named file exists

Select the action to take when a file of the same name
exists at the destination.

• Display a message

Displays a message confirming that the file will be
overwritten.

• Abort sending

Cancels sending.

• Overwrite the file

Overwrites the identically named file without displaying
a confirmation message.

Send the files immediately after scanning

•ON

Starts sending when scanning completes.

•OFF

Starts sending after you confirm the scanned image when
scanning completes.

Confirm addresses before sending

•ON

Displays the Address Confirmation screen, and then
starts sending after you confirm the address.

•OFF

Sends the image without confirming the address.

Screen after sending

Select the screen to display after an image is sent.

• Initial Screen

Returns to the startup screen set for [Screen after Login]
in the User Settings.

• Logout

Logs out after the images are sent.

• Select screen after sending

Displays a message dialog for selecting from the above
actions after the images are sent.

❏ Scan Settings Overview

The scan settings include basic and detailed settings for
scanning parameters and individual settings by file format.

Scan Settings

Page Size

Select the size of the document to scan from the list.

Hint

The [Auto size] option automatically detects the size of the
scanned document during scanning.

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Chapter 5 Web Menu (User Mode)

Mode

Select the scanning mode (Black and White, Error
Diffusion, Text enhance, Gray, Color).

IMPORTANT

Depending on the selected mode, the file formats available for
saving may be limited. A warning message appears when an
unavailable combination is selected.

TIFF JPEG PDF

Black and White Ye s No Ye s

Error Diffusion Yes No Yes

Text enhance Ye s No Ye s

Gray No Yes Yes

Color No Ye s Ye s

Resolution (dpi)

Select the scanning resolution (100, 150, 200, 300, 400, or
600 dpi).

Scanning Side

Select the method for scanning the document (Simplex,
Duplex, Skip Blank Page).

Hint

• The Skip Blank Page option scans both sides of a document
and skips saving any image it determines to be a blank page.

• You can adjust the sensitivity of the Skip Blank Page option
under [Contents detection sensitivity].

• The initial value for the Skip Blank Page option is set to “90.”
As you lower the value from the default setting, pages of the
document with text become more likely to be skipped as well.
As you raise the value from the default setting, pages of the
document that are blank become less likely to be skipped.

Prescan

Enables you to preview an image of the first page of the
document before scanning the entire document.

Hint

• Scanning pauses after the first page of the document is
scanned, and the image of the first page is displayed.

• Use the displayed image to confirm and adjust the brightness
and contrast. Press [Continue] to confirm the adjusted
brightness and contrast for the first image and continue
scanning.

File name

Specify a name for the image file to be sent using letters
(A-Z, a-z) and numbers (0-9).

Add Date to File name

The scanner adds 17 digits that indicate the date and time
to the file name of the image to be sent.
Ex.) May 14, 2007, 3:40:30 p.m.

yyyymmdd: File name + 20070514154030123
mmddyyyy: File name + 05142007154030123
ddmmyyyy: File name + 14052007154030123

* The last three digits indicate the number of milliseconds.

File format

Select a file format for the image file, and configure the
corresponding settings.

TIFF: Multi page settings

Select [Single page (Front/back separate file)] to save each
side of each page as a separate image file, [Single page
(Front/back same file)] to save each page as a separate
image file, or [Multi page] to save one image file
containing multiple pages when scanning multiple pages.

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Chapter 5 Web Menu (User Mode)

JPEG: Compression

Select a compression ratio for images saved in JPEG
format.

PDF:

Configure the settings for compression ratio, multi page,
OCR (optical character recognition), and encryption
security.

Compression Method

Specify a compression level by selecting [Standard] or
[High Compression] as the compression method.

OCR (Optical Character Recognition)

When OCR is set to [ON], the scanner performs character
recognition on textual portions of the document, and
embeds the detected characters as editable text
information in the PDF file.

Hint

When you set OCR to [ON], make sure to select the OCR
language that matches the document text.

Encryption (Security)

Use encryption to add security to the PDF file.

IMPORTANT

Using the High (128-bit RC4) encryption level is recommended.
The Low (40-bit RC4) encryption level provides less security.

Protect Document

The ability to view the document is protected by a
password.

IMPORTANT

Take care not to forget the password once it is set. If you forget
the password, the document can no longer be opened.

Protect Permission

Permissions for printing and editing the PDF file are
protected by a password.

Printing allowed

Enables the PDF file to be printed from a printer.

Changes allowed

Enables editing of the PDF file, such as adding or deleting
pages.

Enable copying of text, images, and
accessibility

Enables text information embedded by OCR to be copied
and the PDF file to be read aloud by text-to-speech
software.

IMPORTANT

• Protecting PDF file permissions is recommended when the
permissions have been restricted.

• You can change the permissions and cancel password
protection for a password protected PDF file in an application
capable of editing PDF files such as Adobe Acrobat.

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Chapter 5 Web Menu (User Mode)

Detailed settings

IMPORTANT

The [Double feed detection by Ultrasonic] setting only appears
when using the ScanFront 220P.

Brightness (Front)

Adjusts the brightness of the image to be scanned.

Brightness (Back)

Enabled for duplex scanning. Use this option when the
front and back sides of a document are shaded differently.
To change the brightness settings for the front and back
sides, clear the [Same as front] check box.

Contrast (Front)

Adjusts the contrast of the image to be scanned.

Contrast (Back)

Enabled for duplex scanning. Use this option when the
front and back sides of a document are shaded differently.
To change the contrast settings for the front and back sides,
clear the [Same as front] check box.

Double feed detection by Ultrasonic (Only
available with the ScanFront 220P)

The scanner uses an ultrasonic sensor to detect when two
or more documents are fed together, and stops feeding
when a double feed is detected.

IMPORTANT

This method is effective when documents overlap by 50 mm or
more. It does not function if only a slight portion of the document
is overlapping.

Double feed detection by length

The scanner detects by document length when two or more
documents are fed together, and stops feeding when a
double feed is detected.

IMPORTANT

• Using the length of the first document page as a reference, the
scanner detects a double feed when a subsequent page is
longer or shorter than the reference page by 35 mm or more.

• Set [Double feed detection by length] to [OFF] when scanning
a document that contains pages of different lengths.

Document orientation

Rotates the scanned image to the specified angle.

Hint

When [Auto] is selected, the scanner detects text orientation
within the document and rotates the image so that the
orientation of the text is correct.

Deskew

Detects when a document has been fed askew from the
scanned image, and then straightens the image.

• Prefer Quality

Image processing is performed to minimize the loss of
quality of an image that has deteriorated as result of
deskewing.

• Prefer Speed

The image deteriorates slightly as a result of deskewing.

IMPORTANT

If you select [Prefer Quality], the scanning speed is reduced. If
you are scanning a large number of pages, select [Prefer
Speed] to prevent a decrease in scanning speed.

Bleed-through reduction

Eliminates bleed-through images, in which images on the
reverse side of a scanned document appear on the scanned
page, such as when scanning thin documents with text or
images on both sides.

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Chapter 5 Web Menu (User Mode)

Hint

When using bleed-through reduction, adjust the bleed-through
reduction level to match the type of document.

Color drop-out

The color drop-out function has a “drop-out” effect that
leaves out a specified color (red, blue, or green) while
scanning, and a “color enhancement” effect that
emphasizes a specified color.

IMPORTANT

The color drop-out setting is disabled when the scanning mode
is set to [Color].

Hint

The OCR recognition rate is sometimes improved by deleting
colored ruled lines and other objects with the color drop-out
function.

❏ Copying Job Buttons

You can copy the settings of a job button and register it as
a new job button.
As an example, this section describes how to copy from the
Shared Job Button to the My Job Button.

Hint

Use this function when you want to copy a job button between
the Shared Job Button and My Job Button or register it as a
different job button after changing some of the settings.

1. Select Shared Job Button for the [Job Button Type].

2. Select the job button you want to copy, and click

[Copy].

3. Select My Job Button for the copy destination, and

click [OK].

4. Confirm the copied job button.

❏ Exporting and Importing Job Buttons

You can back up your job button data as a settings file in
DAT format, and import the backed up job button settings
file to another ScanFront unit.

Hint

If you have multiple ScanFront units, you can use the same job
buttons on all of them by importing the job button settings file
registered on one ScanFront unit to the other units.

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Chapter 5 Web Menu (User Mode)

Exporting from the Scanner

You can save the job button settings file to a specified
folder.

1. Click [Export from ScanFront 220].

2. Click [Save], specify a save location, and save the job

button settings file.

Importing to the Scanner

You can import a previously exported job button settings
file to the scanner.

1. Click [Import to ScanFront 220].

4. Click [Execute].

Confirm the message that appears, and click [OK] to
import the data.

Hint

When importing is completed, the following message appears.
Click [OK] to return to Job Button Settings and confirm the
imported job button.

2. Specify a previously exported job button settings file.

3. Select a processing method for importing the job

button settings file.

• Replaces the whole data: Deletes all currently

registered job buttons and overwrites them with the
imported job buttons.

• Appends data: Adds the imported job buttons to the

currently registered job buttons.

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Chapter 6 Operating Procedures

1. Flow of Scanner Operations .............................6-2

2. Turning the Power ON and OFF ......................6-3

Turning the Power ON.......................................... 6-3

Turning the Power OFF ........................................ 6-3

3. Login Screen ....................................................6-4

Login Screen Types.............................................. 6-4

When Using Server Authentication....................... 6-4

List Type Login ..................................................... 6-5

Key in Type Login................................................. 6-6

Fingerprint Authentication (Only Available

with the ScanFront 220P) ..................................... 6-7

4. Screen Displayed after Login ...........................6-8

Home Screen........................................................ 6-8

Job Button Screen ................................................ 6-8

5. User Settings Screen .......................................6-9

Change Password ................................................ 6-9

Fingerprint Registration ........................................ 6-9

6. Fingerprint Registration (Only Available

with the ScanFront 220P)...............................6-10

Fingerprint Authentication................................... 6-10

Registering a Fingerprint .................................... 6-11

7. Scanning Procedures..................................... 6-13

Scanning From the Home Screen ...................... 6-13

Scanning From the Job Button Screen............... 6-13

Address Selection Screen .................................. 6-14

USB Memory Screen.......................................... 6-15

Scanning............................................................. 6-16

8. Registering and Editing Addresses ................ 6-19

Registering a New Address ................................ 6-19

Modifying an Address ......................................... 6-21

Copying an Address ........................................... 6-22

9. Scan/Delivery Options....................................6-23

Scan Settings ..................................................... 6-24

File Formats........................................................ 6-27

Security Settings for PDF Files........................... 6-28

Delivery Options ................................................. 6-29

Chapter 6 Operating Procedures

1. Flow of Scanner Operations

The procedure and screen transitions for the process from turning the scanner ON, to sending an image file are as follows. For
descriptions of the various settings, refer to the appropriate reference pages.

Turn the power ON

(See p. 6-3.)

No user is registered

* When no user is registered and only

the Shared Address Book and Shared
Job Button are used

User Settings screen

(See p. 6-9.)

Password setting screen

(See p. 6-9.)

Fingerprint registration screen

(See p. 6-10.)

* The User Settings screen enables

setting a password for the user that
logged in, and registration for the
ScanFront 220P.

Home screen

(See p. 6-8.)

Address selection screen

(See p. 6-14.)

Scan/Delivery Options screen

Scan (The process after scanning differs depending on the Delivery Options)

Users are registered (device/server authentication)

Login screen

(See p. 6-4.)

(See p. 6-23.)

(See p. 6-29.)

* Set the screen that appears after login in the user settings.
* When you use server authentication, the user that logged in

is registered automatically.

Job Button screen

(See p. 6-8.)

* Users restricted by [Use only Job

Buttons] in the function
restrictions cannot scan from the
Home screen.

Scanning starts immediately after a
job button is pressed.

* Delivery Options

settings are also applied
to job buttons.

The image is sent
without the address
being confirmed.

Scanning finishes (A document confirmation message appears)

Send/Image Confirmation screen

Send (The screen displayed after sending differs depending on the Delivery Options)

Home screen Job Button screen Login screen

(See p. 6-17.)

(See p. 6-18.)

Address Confirmation screen

(See p. 6-18.)

(See p. 6-29.)

The document and
image are not checked

6-2

After scanning of the
document ends, the image is
sent as is and the process
ends.