Canon MF735CX, MF734CDW, MF732CDW, MF633CDW, MF635CX User Manual

MF735Cx / MF734Cdw / MF732Cdw / MF635Cx / MF633Cdw /

MF631Cn

User's Guide

USRMA-1739-00 2017-03 en Copyright CANON INC. 2017

Contents

Setting Up ............................................................................................................................................................ 3

Main Functions ......................................................................................................................................................... 4

Preparations Required Before Use ............................................................................................................................. 6

Preventing Unauthorized Access ................................................................................................................................ 8

Setting Up Using the Setup Guide ............................................................................................................................ 10

Setting the Date/Time ............................................................................................................................................. 12

Setting Up the Network Environment ...................................................................................................................... 14

Selecting Wired LAN or Wireless LAN ..................................................................................................................... 16

Connecting to a Wired LAN .................................................................................................................................. 17

Connecting to a Wireless LAN ............................................................................................................................... 18

Setting Up Connection Using WPS Push Button Mode ....................................................................................... 20

Setting Up Connection Using WPS PIN Code Mode ........................................................................................... 22

Setting Up Connection by Selecting a Wireless Router ....................................................................................... 24

Setting Up Connection by Specifying Detailed Settings ...................................................................................... 27

Checking the SSID and Network Key ............................................................................................................... 30

Setting IP Addresses ........................................................................................................................................... 31

Setting IPv4 Address ..................................................................................................................................... 32

Setting IPv6 Addresses .................................................................................................................................. 35

Viewing Network Settings .................................................................................................................................... 38

Conguring Settings for Communication with a Computer ...................................................................................... 40

Conguring Printing Protocols and WSD Functions ........................................................................................... 41

Conguring Printer Ports ............................................................................................................................... 44

Setting Up Print Server .................................................................................................................................. 48

Conguring the Machine for Your Network Environment ......................................................................................... 51

Conguring Ethernet Settings ........................................................................................................................ 52

Changing the Maximum Transmission Unit ...................................................................................................... 54

Setting a Wait Time for Connecting to a Network .............................................................................................. 55

Conguring DNS .......................................................................................................................................... 56

Conguring SMB .......................................................................................................................................... 60

Conguring WINS ......................................................................................................................................... 62

Registering LDAP Servers .............................................................................................................................. 64

Monitoring and Controlling the Machine with SNMP ......................................................................................... 69

Other Network Settings ................................................................................................................................. 73

Installing Drivers .................................................................................................................................................... 78

Conguring Initial Settings for Fax Functions ........................................................................................................... 79

Deciding Which Fax Receive Mode to Use .............................................................................................................. 80

Registering the Fax Number and Unit Name .......................................................................................................... 81

Selecting the Receive Mode .................................................................................................................................. 82

Connecting the Telephone Line ............................................................................................................................ 83

Conguring Scan Settings ....................................................................................................................................... 84

Preparing to Use the Machine as a Scanner ........................................................................................................... 85

Procedure for Setting to Send E-Mail/Send and Receive I-Fax ................................................................................... 86

Conguring Basic E-Mail Settings .................................................................................................................... 87

I

Conguring E-Mail/I-Fax Communication Settings ............................................................................................ 90

Procedure for Setting a Shared Folder as a Save Location ........................................................................................ 94

Setting a Shared Folder as a Save Location ....................................................................................................... 95

Procedure for Setting a FTP Server as a Save Location ............................................................................................. 98

Basic Operations ........................................................................................................................................ 101

Parts and Their Functions ...................................................................................................................................... 104

Front Side ........................................................................................................................................................ 105

Insert a USB Memory Device ........................................................................................................................ 107

Back Side ......................................................................................................................................................... 109

Interior ........................................................................................................................................................... 110

Feeder ............................................................................................................................................................ 111

Multi-Purpose Tray ........................................................................................................................................... 112

Paper Drawer ................................................................................................................................................... 113

Operation Panel ............................................................................................................................................... 115

Turning ON the Machine ....................................................................................................................................... 117

Turning OFF the Machine ................................................................................................................................... 118

Powering OFF at a Fixed Time ...................................................................................................................... 119

Using the Operation Panel .................................................................................................................................... 121

Basic Screens ................................................................................................................................................... 122

Home Screen ............................................................................................................................................. 123

<Status Monitor> Screen ............................................................................................................................. 126

Message Display ......................................................................................................................................... 128

Basic Operation ................................................................................................................................................ 129

Entering Text ................................................................................................................................................... 132

Logging in to the Machine ..................................................................................................................................... 134

Placing Originals ................................................................................................................................................... 136

Loading Paper ....................................................................................................................................................... 140

Loading Paper in the Paper Drawer .................................................................................................................... 142

Loading Paper in the Multi-Purpose Tray ............................................................................................................. 149

Loading Envelopes ............................................................................................................................................ 154

Loading Preprinted Paper .................................................................................................................................. 157

Specifying Paper Size and Type .......................................................................................................................... 159

Specifying Paper Size and Type in the Paper Drawer ....................................................................................... 160

Specifying Paper Size and Type in the Multi-Purpose Tray ................................................................................ 162

Registering Default Paper Settings for the Multi-Purpose Tray ......................................................................... 164

Registering a Custom Paper Size .................................................................................................................. 166

Limiting the Paper Sizes Displayed ................................................................................................................ 168

Automatically Selecting an Appropriate Paper Source for Each Function ............................................................ 169

Customizing the Display ........................................................................................................................................ 170

Customizing the Home Screen ........................................................................................................................... 171

Registering Frequently Used Settings .................................................................................................................. 174

Changing the Default Settings for Functions .......................................................................................................... 176

Setting Sounds ...................................................................................................................................................... 178

Entering Sleep Mode ............................................................................................................................................. 180

II

Registering Destinations ....................................................................................................................................... 182

Registering Destinations in the Address Book ...................................................................................................... 184

Registering Multiple Destinations as a Group ................................................................................................. 187

Editing the Registered Destinations in the Address Book ................................................................................. 189

Copying .............................................................................................................................................................. 191

Copy Basic Features Screen ................................................................................................................................... 193

Basic Copy Operations ........................................................................................................................................... 195

Canceling Copies .............................................................................................................................................. 200

Checking the Copying Status and Log ................................................................................................................. 201

Enhancing and Adjusting Copy Quality ................................................................................................................... 203

Selecting the Type of Original for Copying ........................................................................................................... 204

Adjusting Sharpness for Copying (Sharpness) ...................................................................................................... 205

Erasing Dark Borders When Copying (Erase Frame) ............................................................................................... 206

Adjusting the Color ........................................................................................................................................... 207

Useful Copy Functions ........................................................................................................................................... 208

Copying Multiple Documents onto One Sheet (N on 1) .......................................................................................... 209

Collating Copies by Page ................................................................................................................................... 210

Making ID Card Copies ...................................................................................................................................... 211

Faxing .................................................................................................................................................................. 213

Fax Basic Features Screen ...................................................................................................................................... 216

Basic Operations for Sending Faxes ....................................................................................................................... 217

Canceling Sending Faxes ................................................................................................................................... 225

Receiving Faxes .................................................................................................................................................... 226

Useful Functions When Sending ............................................................................................................................. 229

Recalling Previously Used Settings for Sending (Recall Settings) ............................................................................. 230

Sending a Fax after a Phone Call (Manual Sending) ............................................................................................... 233

Saving a Copy of a Sent Original ......................................................................................................................... 235

Various Receiving Methods .................................................................................................................................... 236

Saving Received Documents into the Machine (Memory Reception) ........................................................................ 237

Forwarding the Received Documents Automatically ............................................................................................... 239

Checking Status and Log for Sent and Received Documents .................................................................................... 241

Sending Faxes from Your Computer (PC Fax) .......................................................................................................... 243

Sending PC Faxes ............................................................................................................................................. 244

Using Internet Fax (I-Fax) ...................................................................................................................................... 246

Sending I-Faxes ................................................................................................................................................ 247

Receiving I-Faxes .............................................................................................................................................. 254

Printing .............................................................................................................................................................. 256

Printing from a Computer ..................................................................................................................................... 257

Canceling Prints ............................................................................................................................................... 260

Checking the Printing Status and Log .................................................................................................................. 262

Various Printing Methods ...................................................................................................................................... 264

III

Printing a Document Secured by a PIN (Secure Print) ............................................................................................ 265

Printing via Secure Print .............................................................................................................................. 266

Printing from a USB Memory Device (Memory Media Print) .................................................................................... 269

Scanning ........................................................................................................................................................... 278

Scan Basic Features Screen .................................................................................................................................... 280

Basic Operations for Scanning Originals ................................................................................................................ 283

Scanning and Saving to a Computer .................................................................................................................... 284

Saving Data to a USB Memory Device .................................................................................................................. 286

Sending Data by E-Mail/Saving Data to a Shared Folder or FTP Server ..................................................................... 290

Canceling Sending Documents ........................................................................................................................... 299

Checking Status and Log for Scanned Originals .................................................................................................... 300

Scanning Clearly ................................................................................................................................................... 302

Adjusting Image Quality .................................................................................................................................... 303

Adjusting Density ............................................................................................................................................. 304

Adjusting Sharpness When Scanning (Sharpness) ................................................................................................. 305

Useful Scanning Functions .................................................................................................................................... 307

Enhancing the Security of Electronic Files ............................................................................................................ 308

Adjusting Balance between File Size and Image Quality ......................................................................................... 311

Recalling Previously Used Settings for Sending/Saving (Recall Settings) ................................................................... 312

Specifying E-Mail Settings .................................................................................................................................. 315

Using Your Computer to Scan (Remote Scan) .......................................................................................................... 318

Scanning Documents from an Application ........................................................................................................... 319

Using ScanGear MF ........................................................................................................................................... 321

Linking with Mobile Devices ............................................................................................................ 323

Connecting with Mobile Devices ............................................................................................................................ 324

Connecting via a Wireless LAN Router (LAN Connection) ........................................................................................ 325

Connecting Directly (Access Point Mode) ............................................................................................................. 327

Utilizing the Machine through Applications ........................................................................................................... 331

Using AirPrint ....................................................................................................................................................... 332

Printing with AirPrint ........................................................................................................................................ 337

Scanning with AirPrint ....................................................................................................................................... 340

Faxing with AirPrint .......................................................................................................................................... 342

If AirPrint Cannot Be Used ................................................................................................................................. 344

Using Google Cloud Print ....................................................................................................................................... 345

Managing the Machine by the Remote Control ....................................................................................................... 347

Managing the Machine ........................................................................................................................ 350

Setting Access Privileges ....................................................................................................................................... 352

Setting the System Manager ID and PIN .............................................................................................................. 353

Setting the Department ID Management ............................................................................................................. 355

Setting a Remote UI PIN .................................................................................................................................... 361

LDAP Server Authentication ............................................................................................................................... 363

IV

Conguring the Network Security Settings ............................................................................................................ 367

Restricting Communication by Using Firewalls ..................................................................................................... 369

Specifying IP Addresses for Firewall Settings .................................................................................................. 370

Specifying MAC Addresses for Firewall Settings .............................................................................................. 373

Changing Port Numbers .................................................................................................................................... 376

Setting a Proxy ................................................................................................................................................. 377

Conguring the Key and Certicate for TLS .......................................................................................................... 379

Generating the Key and Certicate for Network Communication ...................................................................... 382

Generating a Key and Certicate Signing Request (CSR) ................................................................................... 385

Registering the Key and Certicate for Network Communication ...................................................................... 388

Conguring IPSec Settings ................................................................................................................................. 390

Conguring IEEE 802.1X Authentication Settings .................................................................................................. 397

Restricting the Machine's Functions ...................................................................................................................... 401

Restricting Access to Address Book and Sending Functions .................................................................................... 403

Restricting Use of the Address Book ............................................................................................................. 404

Limiting Available Destinations ..................................................................................................................... 406

Restricting the Fax Sending Functions ........................................................................................................... 408

Restricting Printing from a Computer .................................................................................................................. 410

Restricting USB Functions .................................................................................................................................. 411

Disabling HTTP Communication ......................................................................................................................... 413

Disabling Remote UI ......................................................................................................................................... 414

Increasing the Security of Documents .................................................................................................................... 415

Generating a Device Signature Key ..................................................................................................................... 416

Managing the Machine from a Computer (Remote UI) ............................................................................................ 417

Starting Remote UI ........................................................................................................................................... 418

Checking the Status and Logs ............................................................................................................................ 421

Setting Up Menu Options from Remote UI ........................................................................................................... 426

Registering Destinations from Remote UI ............................................................................................................ 429

Importing/Exporting the Setting Data ................................................................................................................. 433

Updating the Firmware ......................................................................................................................................... 436

Initializing Settings ............................................................................................................................................... 438

Setting Menu List ...................................................................................................................................... 441

<Preferences> ....................................................................................................................................................... 442

<Display Settings> ............................................................................................................................................ 443

<English Keyboard Layout> ................................................................................................................................ 447

<Timer/Energy Settings> ................................................................................................................................... 448

<Network> ....................................................................................................................................................... 453

<External Interface> .......................................................................................................................................... 467

<Accessibility> .................................................................................................................................................. 468

<Adjustment/Maintenance> .................................................................................................................................. 469

<Adjust Image Quality> ..................................................................................................................................... 470

<Maintenance> ................................................................................................................................................ 484

<Function Settings> .............................................................................................................................................. 486

<Common> ...................................................................................................................................................... 487

V

<Copy> ............................................................................................................................................................ 492

<Printer> ......................................................................................................................................................... 494

<Send> ............................................................................................................................................................ 538

<Receive/Forward> ........................................................................................................................................... 549

<Store/Access Files> .......................................................................................................................................... 556

<Secure Print> .................................................................................................................................................. 564

<Set Destination> .................................................................................................................................................. 565

<Management Settings> ....................................................................................................................................... 566

<User Management> ........................................................................................................................................ 567

<Device Management> ...................................................................................................................................... 568

<License/Other>/<Remote UI Settings/Update Firmware> ..................................................................................... 572

<Data Management> ........................................................................................................................................ 574

<Security Settings> ........................................................................................................................................... 576

Maintenance ................................................................................................................................................. 579

Regular Cleaning .................................................................................................................................................. 581

Cleaning the Exterior ........................................................................................................................................ 582

Cleaning the Platen Glass .................................................................................................................................. 583

Cleaning the Feeder .......................................................................................................................................... 584

Cleaning the Fixing Assembly ............................................................................................................................. 587

Cleaning the Transfer Belt (ITB) .......................................................................................................................... 588

Replacing the Toner Cartridge ............................................................................................................................... 589

Checking the Remaining Amount of Consumables .................................................................................................. 594

Relocating the Machine ......................................................................................................................................... 595

Adjusting Print Quality .......................................................................................................................................... 597

Adjusting Gradation .......................................................................................................................................... 598

Correcting "Print Color Mismatch" ...................................................................................................................... 603

Adjusting Values for Text Color Reproducibility in Color Documents ........................................................................ 604

Adjusting Print Position ..................................................................................................................................... 606

Viewing the Counter Value .................................................................................................................................... 608

Printing Reports and Lists ..................................................................................................................................... 610

Consumables ........................................................................................................................................................ 615

Troubleshooting ......................................................................................................................................... 618

Common Problems ................................................................................................................................................ 620

Installation/Settings Problems ........................................................................................................................... 621

Copying/Printing Problems ................................................................................................................................ 625

Faxing/Telephone Problems ............................................................................................................................... 628

When You Cannot Print Properly ............................................................................................................................ 630

Printing Results Are Not Satisfactory ................................................................................................................... 632

Paper Creases or Curls ...................................................................................................................................... 643

Paper Is Fed Incorrectly ..................................................................................................................................... 646

A Message or a Number Starting with "#" (an Error Code) Is Displayed .................................................................... 647

Countermeasures for Each Message ................................................................................................................... 648

VI

Countermeasures for Each Error Code ................................................................................................................ 662

Clearing Paper Jams .............................................................................................................................................. 672

Paper Jams in the Feeder ................................................................................................................................... 674

Paper Jams in the Main Unit ............................................................................................................................... 676

Paper Jams in a Paper Source ............................................................................................................................. 679

When a Problem Cannot Be Solved ......................................................................................................................... 684

Appendix ........................................................................................................................................................... 686

Third Party Software ............................................................................................................................................. 688

Feature Highlights ................................................................................................................................................ 689

Going Green and Saving Money ......................................................................................................................... 690

Improving Eciency ......................................................................................................................................... 692

Going Digital .................................................................................................................................................... 694

So Much More .................................................................................................................................................. 696

Specications ....................................................................................................................................................... 698

Main Unit ........................................................................................................................................................ 699

Feeder ............................................................................................................................................................ 703

Available Paper ................................................................................................................................................ 704

Cassette Feeding Module-AF .............................................................................................................................. 708

Copy Card Reader-F .......................................................................................................................................... 709

Fax Function .................................................................................................................................................... 710

Scan Function .................................................................................................................................................. 711

Printer Functions .............................................................................................................................................. 712

Management Functions ..................................................................................................................................... 714

System Environment ......................................................................................................................................... 717

Network Environment ....................................................................................................................................... 719

Options ................................................................................................................................................................ 720

Optional Equipment .......................................................................................................................................... 721

System Options ................................................................................................................................................ 723

Manuals and Their Contents .................................................................................................................................. 725

Using User's Guide ................................................................................................................................................ 726

Screen Layout of User's Guide ............................................................................................................................ 727

Viewing User's Guide ........................................................................................................................................ 730

Basic Windows Operations .................................................................................................................................... 731

Notice .................................................................................................................................................................. 739

VII

Setting Up

Setting Up

Setting Up ............................................................................................................................................................... 3

Main Functions ...................................................................................................................................................... 4

Preparations Required Before Use ....................................................................................................................... 6

Preventing Unauthorized Access .......................................................................................................................... 8

Setting Up Using the Setup Guide ...................................................................................................................... 10

Setting the Date/Time ......................................................................................................................................... 12

Setting Up the Network Environment ............................................................................................................... 14

Selecting Wired LAN or Wireless LAN .............................................................................................................. 16

Connecting to a Wired LAN ............................................................................................................................. 17

Connecting to a Wireless LAN ......................................................................................................................... 18

Setting Up Connection Using WPS Push Button Mode ............................................................................. 20

Setting Up Connection Using WPS PIN Code Mode .................................................................................. 22

Setting Up Connection by Selecting a Wireless Router ............................................................................. 24

Setting Up Connection by Specifying Detailed Settings ............................................................................ 27

Checking the SSID and Network Key ........................................................................................................ 30

Setting IP Addresses ....................................................................................................................................... 31

Setting IPv4 Address ................................................................................................................................ 32

Setting IPv6 Addresses ............................................................................................................................ 35

Viewing Network Settings ............................................................................................................................... 38

Conguring Settings for Communication with a Computer ............................................................................ 40

Conguring Printing Protocols and WSD Functions ................................................................................. 41

Conguring Printer Ports ......................................................................................................................... 44

Setting Up Print Server ............................................................................................................................ 48

Conguring the Machine for Your Network Environment ............................................................................... 51

Conguring Ethernet Settings ................................................................................................................. 52

Changing the Maximum Transmission Unit ............................................................................................. 54

Setting a Wait Time for Connecting to a Network .................................................................................... 55

Conguring DNS ...................................................................................................................................... 56

Conguring SMB ...................................................................................................................................... 60

Conguring WINS .................................................................................................................................... 62

Registering LDAP Servers ......................................................................................................................... 64

Monitoring and Controlling the Machine with SNMP ............................................................................... 69

Other Network Settings ........................................................................................................................... 73

Installing Drivers ................................................................................................................................................. 78

Conguring Initial Settings for Fax Functions ................................................................................................... 79

Deciding Which Fax Receive Mode to Use ....................................................................................................... 80

1

Setting Up

Registering the Fax Number and Unit Name .................................................................................................. 81

Selecting the Receive Mode ............................................................................................................................ 82

Connecting the Telephone Line ...................................................................................................................... 83

Conguring Scan Settings ................................................................................................................................... 84

Preparing to Use the Machine as a Scanner ................................................................................................... 85

Procedure for Setting to Send E-Mail/Send and Receive I-Fax ......................................................................... 86

Conguring Basic E-Mail Settings ............................................................................................................ 87

Conguring E-Mail/I-Fax Communication Settings ................................................................................... 90

Procedure for Setting a Shared Folder as a Save Location .............................................................................. 94

Setting a Shared Folder as a Save Location .............................................................................................. 95

Procedure for Setting a FTP Server as a Save Location ................................................................................... 98

2

Setting Up

Setting Up

16SE-006

Before using the functions of the machine, the environmental conditions must be set in advance. To begin with, check
the sequences of ow required to complete the setup, and then perform the actual settings. Preparations Required

Before Use(P. 6)

● The functions installed on the machine vary depending on the model you purchased. Before using the

machine, see Main Functions(P. 4) and check the available functions.

Conguring Initial Settings of the Machine (Setup Guide)

● You can easily congure the initial settings required to use the machine, such as date, time, and network

settings, by following the on-screen guidance. Setting Up Using the Setup Guide(P. 10)

3

Setting Up

Main Functions

16SE-0E7

This manual covers all the functions of the model series you purchased. Before getting started, check which functions
are available on the model you purchased.

: With function : Without function

Function MF735Cx MF734Cdw MF732Cdw MF635Cx MF633Cdw MF631Cn

Copy

Fax

Print

Scan

Feeder 2-sided scanning

2-sided printing

Wireless LAN

NFC

Default System Manager ID 7654321 Not specied Not specied 7654321 Not specied Not specied

Default System Manager PIN 7654321 Not specied Not specied 7654321 Not specied Not specied

Application Library

Cassette Feeding Module-AF *

TELEPHONE 6 KIT *

Copy Card Reader-F *

Barcode Printing Kit *

Send PDF Security Feature Set *

*

This is an optional item.

● For the available driver types, see the User Software DVD-ROM supplied with the machine, or see the Canon

website (http://www.canon.com/).

LINKS

4

Viewing User's Guide(P. 730)

Setting Up

5

Setting Up

Preparations Required Before Use

16SE-007

Set up the machine following steps 1 to 5 in order. For more information about a particular step, click on the link to go
to the corresponding section. In addition, to use the machine safely, also check Preventing Unauthorized

Access(P. 8) .

Step 1 Setting Up Using the Setup Guide(P. 10)

Step 2 Setting Up the Network Environment(P. 14)

● Congure the network settings that are not included in the Setup Guide. If you do not need

to use the Setup Guide, congure the network settings from here.

Step 3 Installing Drivers(P. 78)

Step 4 Conguring Initial Settings for Fax Functions(P. 79)

Step 5 Conguring Scan Settings(P. 84)

6

Setting Up

Setting from the Remote UI

● When the network environment settings are complete, you can eciently set the machine from a computer

using Remote UI. Starting Remote UI(P. 418)

Importing data from another machine to save time

● As long as the model is the same, you can save setting data registered on another Canon printer/

multifunction machine to a computer (export) and load the setting data to this machine (import).

Importing/Exporting the Setting Data(P. 433)

7

Setting Up

Preventing Unauthorized Access

16SE-008

This section describes the security measures on how to prevent unauthorized access from the external network. This is
a must-read for all users and administrators before using this machine, other printers, and multifunction machines
connected to the network. In recent years, a printer/multifunction machine connected to the network can offer you a
variety of useful functions, such as printing from a computer, operating from a computer using the remote function,
and sending scanned documents via the Internet. On the other hand, it is essential to take security measures to
reduce the security risk for information leakage, as a printer/multifunction machine has become more exposed to
threats, such as unauthorized access and theft, when it is connected to the network. This section explains necessary
settings you need to specify to prevent unauthorized access before using a printer/multifunction machine connected
to the network.

Security Measures to Prevent Unauthorized Access from the External Network

Assigning a Private IP Address(P. 8)
Using Firewall to Restrict Transmission(P. 9)
Specifying the TLS Encrypted Communication (P. 9)
Setting PIN to Manage Information Stored in the Multifunction Machine(P. 9)

Assigning a Private IP Address

An IP address is a numerical label assigned to each device participating in a computer network. A "global IP address" is
used for the communication connecting to the Internet, and a "private IP address" is used for the communication
within a local area network, such as a LAN in the company. If a global IP address is assigned, your printer/
multifunction machine is open to the public and can be accessed via the Internet. Thus, the risk of information leakage
due to unauthorized access from external network increases. On the other hand, if a private IP address is assigned,
your printer/multifunction machine is closed to a local area network and can be accessed by only users on your local
area network, such as a LAN in the company.

Global IP Address

Can be accessed from the external network

Basically, assign a private IP address to your printer/multifunction machine. Make sure to conrm the IP address,
assigned to the printer/multifunction machine you are using, is a private IP address or not. A private IP address is
found in one of the following ranges.

Can be accessed from the users within a local area network

Private IP Address

Ranges for Private IP addresses

● From 10.0.0.0 to 10.255.255.255

● From 172.16.0.0 to 172.31.255.255

● From 192.168.0.0 to 192.168.255.255

For information on how to conrm the IP address, see Setting IPv4 Address(P. 32) .

●

If a global IP address is assigned to a printer/multifunction machine, you can create a network environment
to reduce the risk of unauthorized access by installing security software, such as a rewall that prevents

8

Setting Up

access from the external networks. If you want to assign a global IP address to and use a printer/
multifunction machine, contact your network administrator.

Using Firewall to Restrict Transmission

A rewall is a system that prevents unauthorized access from the external networks and protects against attacks/
intrusions to a local area network. You can use a rewall on your network environment to block access from the
external network that appears to be dangerous, by restricting communication from specied IP address of the
external network. The function installed to a Canon printer/multifunction machine enables you to set up the IP
address lter. For information on how to set up an IP address lter, see

Settings(P. 370) .

Specifying IP Addresses for Firewall

Specifying the TLS Encrypted Communication

For information on the TLS Encrypted Communication, see Conguring the Network Security Settings(P. 367) ,
and on the procedures to specify, see Conguring the Key and Certicate for TLS(P. 379) .

Setting PIN to Manage Information Stored in the Multifunction Machine

If a malicious third party attempts to gain unauthorized access to a printer/multifunction machine, setting PIN to
information stored in the machine will reduce the risk of information leakage. Canon printer/multifunction machine
enables you to protect various type of information by setting PIN.

Setting PIN to Each Function

● Setting PIN for Using Remote UI

For more information, see Setting a Remote UI PIN(P. 361) .

● Setting PIN for the System Manager Settings

For more information, see Setting the System Manager ID and PIN(P. 353) .

● Address Book PIN

For more information on setting a PIN, see

Listed above are some examples of security measures for preventing unauthorized access. For more information on
the other security measures, see Managing the Machine(P. 350) and take necessary security measures for
preventing unauthorized access to suit your environment.

Restricting Use of the Address Book(P. 404) .

9

Setting Up

Setting Up Using the Setup Guide

16SE-009

When the machine is turned on ( Turning ON the Machine(P. 117) ) for the rst time, the Setup Guide starts up to
assist you to congure the initial settings of the machine by following the on-screen guidance. In the Setup Guide, the
setting screens are displayed in the following order.

Step 1 Setting the Display Language and the Country or Region

Set the language to be displayed on the operation panel screen or in reports, as well as the
country or region where the machine will be used.

Select a language.

1

Select <Yes>.

2

Select a country or region.

3

Step 2 Setting the Date and Time

Adjust the machine's date/time.

Select a time zone.

1

What is UTC?

● Coordinated Universal Time (UTC) is the primary time standard by which the

world regulates clocks and time. The correct UTC time zone setting is required
for Internet communications.

Enter the date and time, and select <Apply>.

2

Step 3 Setting the Access Security Measures

Set a PIN to access the Remote UI. Because the Remote UI can be used to change the machine
settings from a computer, setting of a PIN is recommended.

Select <Yes>.

1

● If you select <No>, PIN is not set, and the Setup Guide proceeds to step 4.

● You can also set the access security measure of the Remote UI later. Setting

a Remote UI PIN(P. 361)

Enter the PIN, and then select <Apply>.

2

Enter the same PIN, and then select <Apply>.

3

Step 4 Performing the Color Adjustment

To achieve good copy quality, adjust the gradation.

Select <Yes>.

1

● If you select <No>, color adjustment is not performed, and the Setup Guide

proceeds to step 5.

Check that the size and type of paper displayed on the screen is loaded in the

2

machine, and select <OK>.

Conrm the procedure, and select <Start>.

3

10

Setting Up

➠ An adjustment image is printed.

Open the feeder after the screen displayed during printing is closed.

4

Place the adjustment image on the platen glass.

5

● Place the adjustment image with the print side facing down while checking that

the black stripe is placed on the back side of the machine.

Gently close the feeder.

6

Select <Start Scanning>.

7

➠ Adjustment starts.

● When adjustment is complete, remove the adjustment image from the platen

glass.

Step 5 Setting the Wireless LAN

Congure the settings to connect to the network using the wireless LAN.

Select <Yes>.

1

● If you select <No>, wireless LAN is not set, and the Setup Guide proceeds to

step 6.

Select <OK>.

2

Select the setting method.

3

● For more information about the wireless LAN settings, see Connecting to a

Wireless LAN(P. 18) .

Step 6 Viewing Application Library

The one-touch button referred to as "Application Library" is provided in the Home screen. You
can read the description of each function.

To nish the Setup Guide, select <End>.

1

➠ When the Setup Guide is complete, the Home screen appears.

11

Setting Up

Setting the Date/Time

16SE-00A

Set the date and time for the machine. The date and time are used as the reference for the functions specifying the
time, therefore, they need to be set accurately.

Setting the Time Zone(P. 12)
Setting the Current Date and Time(P. 12)
Setting the Daylight Saving Time(P. 13)

Setting the Time Zone

If the time zone setting is changed, the values set in <Current Date/Time Settings> are also changed accordingly.

Select <Menu> in the Home screen. Home Screen(P. 123)

1

Select <Preferences> <Timer/Energy Settings> <Date/Time Settings> <Time

2

Zone>.

Select the time zone.

3

What is UTC?

● Coordinated Universal Time (UTC) is the primary time standard by which the world regulates clocks and

time. Time differences exist depending on the country or area the machine is used. The correct UTC time
zone setting is required for Internet communications.

Setting the Current Date and Time

Select <Menu> in the Home screen. Home Screen(P. 123)

1

Select <Preferences> <Timer/Energy Settings> <Current Date/Time Settings>.

2

Enter the date and time.

3

● Tap the entry eld, and enter the date and time.

12

Setting Up

Select <Apply>.

4

● Set <Time Zone> before setting the current date and time. If the <Time Zone> setting is changed later, the

current date and time are also changed accordingly.

● The display format of the date and time can be changed, respectively.

<Date Format>(P. 449)
<Time Format>(P. 449)

Setting the Daylight Saving Time

If daylight saving time is enabled, specify the dates from which and to which daylight saving time is in effect.

Select <Menu> in the Home screen. Home Screen(P. 123)

1

Select <Preferences> <Timer/Energy Settings> <Date/Time Settings> <Daylight

2

Saving Time Settings>.

Select <Off> or <On> in <Daylight Saving Time>.

3

● When you select <On>, select <Start Date> and <End Date>, and set the month and day for each item. To set

the day, specify "what day of which week."

Select <Apply>.

4

13

Setting Up

Setting Up the Network Environment

16SE-00C

When connecting the machine to a wired or wireless local area network (LAN), you need to set an IP address unique to
the selected network. Select "wired" or "wireless" depending on your communication environment and networking
devices. For specic IP address settings, contact your Internet service provider or Network Administrator.

● If the machine is connected to an unsecured network, your personal information might be leaked to a third

party.

● The machine cannot connect to both wired and wireless LANs at the same time.

● The machine does not come with a LAN cable or router. Have them ready as necessary.

● For more information about your networking devices, see the instruction manuals for the devices or contact

your manufacturer.

Before You Start

◼

Follow these steps to connect the machine to a network.

Check your computer settings.

● Make sure that the computer is correctly connected to the network. For more

information, see the instruction manuals for the devices you are using, or contact the
device manufacturers.

● Make sure that the network settings have been completed on the computer. If the

network has not been set up properly, you will not be able to use the machine on the
network, even if you perform the rest of the procedure below.

● Depending on the network, you may need to change settings for the communication

method or the Ethernet type ( Conguring Ethernet Settings(P. 52) ). For more
information, contact your Internet service provider or Network Administrator.

● To check the MAC address of the machine.

Viewing the MAC Address for Wired LAN(P. 38)
Viewing the MAC Address and Information for Wireless LAN(P. 39)

14

Setting Up

● To connect to an IEEE 802.1X network, see Conguring IEEE 802.1X

Authentication Settings(P. 397) .

Select wired or wireless LAN.

Selecting Wired LAN or Wireless LAN(P. 16)

Connect to a wired or wireless LAN.

● Proceed to the section that corresponds to the setting you selected in step 2.

Connecting to a Wired LAN(P. 17)
Connecting to a Wireless LAN(P. 18)

Set the IP address as necessary.

● At the time of purchase, the machine is set to automatically acquire an IP address.

Change this setting if you want to use a specic IP address.

Addresses(P. 31)

LINKS

Conguring Settings for Communication with a Computer(P. 40)
Conguring the Machine for Your Network Environment(P. 51)

Setting IP

15

Setting Up

Selecting Wired LAN or Wireless LAN

16SE-00E

After you decide on wired or wireless LAN to connect the machine to the computer, select wired LAN or wireless LAN
using the operation panel. Note that if you change the setting from <Wired LAN> to <Wireless LAN> or vice versa, you
will need to uninstall the drivers installed on your computer and then reinstall them. For more information, see the
manuals for the relevant drivers on the online manual website.

Select <Menu> in the Home screen. Home Screen(P. 123)

1

Select <Preferences> <Network>.

2

● If the login screen appears, enter the correct ID and PIN. Logging in to the Machine(P. 134)

Select <Select Wired/Wireless LAN>.

3

Select <Wired LAN> or <Wireless LAN>.

4

LINKS

Setting Up the Network Environment(P. 14)
Connecting to a Wired LAN(P. 17)
Connecting to a Wireless LAN(P. 18)

16

Setting Up

Connecting to a Wired LAN

Connect the machine to a computer via a router. Use a LAN cable to connect the machine to the router.

Connect a LAN cable.

1

16SE-00F

● Connect the machine to a router by using a LAN cable.

● Push the connector in until it clicks into place.

Wait for several minutes.

2

The IP address is set automatically.

➠

● You can set the IP address manually. Setting IP Addresses(P. 31)

LINKS

Setting Up the Network Environment(P. 14)

17

Setting Up

Connecting to a Wireless LAN

16SE-00H

Wireless routers (or access points) connect the machine to a computer via radio waves. If your wireless router is
equipped with Wi-Fi Protected Setup (WPS), conguring your network is automatic and easy. If your networking
devices do not support automatic conguration, or if you want to specify authentication and encryption settings in
detail, you need to manually set up the connection. Make sure that your computer is correctly connected to the
network.

Setting Up Connection Using WPS(P. 18)
Manually Setting Up Connection(P. 19)

Risk of information leak

● Use wireless LAN connection at your own discretion and at your own risk. If the machine is connected to an

unsecured network, your personal information might be leaked to a third party because radio waves used in
wireless communication can go anywhere nearby, even beyond walls.

Wireless LAN security

● The wireless LAN function of this machine supports WEP, WPA-PSK, and WPA2-PSK. For the wireless security

compatibility of your wireless router, see the instruction manuals for your networking devices or contact
your manufacturer.

Required devices for wireless LAN connection

● The machine does not come with a wireless router. Have the router ready as necessary.

Setting Up Connection Using WPS

When using WPS, two modes are available: push button mode and PIN code mode.

◼ Push Button Mode

Find the WPS mark shown below on the package of your wireless router. Also make sure that there is a WPS button on
your networking device. Setting Up Connection Using WPS Push Button Mode(P. 20)

18

Setting Up

◼ PIN Code Mode

Some WPS routers do not support the push button mode. If WPS PIN code mode is mentioned on the package or in
the instruction manuals of your networking device, set up the connection by entering the PIN code. Setting Up

Connection Using WPS PIN Code Mode(P. 22)

● If the wireless router is set to use WEP authentication, you may not be able to set up connection using WPS.

Manually Setting Up Connection

When manually setting up a wireless connection, you can either select a wireless router or manually enter the required
information. Regardless of the method, make sure that you have the required setup information, including the SSID
and network key.

◼ Selecting a Wireless Router

Select this setup option if you need to manually set up the connection but want to complete the setup as easily as
possible. Setting Up Connection by Selecting a Wireless Router(P. 24)

Checking the SSID and Network Key(P. 30)

Manually Entering the Setup Information

◼

If you want to specify security settings in detail, such as authentication and encryption settings, manually enter the
SSID and network key to set up the connection.

Setting Up Connection by Specifying Detailed Settings(P. 27)

LINKS

Setting Up the Network Environment(P. 14)
Selecting Wired LAN or Wireless LAN(P. 16)

19

Setting Up

Setting Up Connection Using WPS Push Button Mode

If your wireless router supports WPS push button mode, you can easily set up a connection with a WPS button.

● How to operate the wireless router may vary on each device. See the instruction manuals for your

networking device for help.

Select <Menu> in the Home screen. Home Screen(P. 123)

1

Select <Preferences> <Network>.

2

● If the login screen appears, enter the correct ID and PIN. Logging in to the Machine(P. 134)

16SE-00J

Select <Wireless LAN Settings>.

3

● If the <Do you want to enable the wireless LAN?> message is displayed, select <Yes>.

Read the message that is displayed, and select <OK>.

4

Select <WPS Push Button Mode>.

5

Select <Yes>.

6

Press and hold the WPS button on the wireless router.

7

● The button must be pressed within 2 minutes after selecting <Yes> in step 6.

● Depending on the networking device, you may need to press and hold the button for 2 seconds or longer.

See the instruction manuals for your networking device for help.

If an error message is displayed during setup

● Select <Close> and return to step 5.

Wait until message <Connected.> is displayed.

8

20

Setting Up

Select <Close>.

9

➠ Wait several minutes until the IP address and other items are set automatically.

Signal strength

● When more than one wireless router is available for connection, the machine connects to the device

with the strongest signal. Signal strength is measured using RSSI (Received Signal Strength Indication).

● You can set the IP address manually. Setting IP Addresses(P. 31)

● While the machine is connected to the wireless LAN, the Wi-Fi icon is displayed in the Home screen or

the Basic Features screen of each function. Basic Screens(P. 122)

Reducing power consumption

● You can set the machine to enter <Power Save Mode> based on signals emitted from the wireless router.

<Power Save Mode>(P. 454)

If the IP address of the machine has changed

● In a DHCP environment, the IP address of the machine may be changed automatically. If this happens, the

connection is maintained as long as the machine and the computer belong to the same subnet.

LINKS

Connecting to a Wireless LAN(P. 18)

21

Setting Up

Setting Up Connection Using WPS PIN Code Mode

16SE-00K

If your wireless router supports WPS PIN code mode, generate a PIN code with the machine and register the code to
the networking device.

● How to operate the wireless router may vary on each device. See the instruction manuals for your

networking device for help.

From a Computer

Access your wireless router from a computer and display the screen for entering a

1

WPS PIN code.

● For more information, see the instruction manuals for your networking device.

From the Operation Panel

Select <Menu> in the Home screen. Home Screen(P. 123)

2

Select <Preferences> <Network>.

3

● If the login screen appears, enter the correct ID and PIN. Logging in to the Machine(P. 134)

Select <Wireless LAN Settings>.

4

● If the <Do you want to enable the wireless LAN?> message is displayed, select <Yes>.

Read the message that is displayed, and select <OK>.

5

Select <WPS PIN Code Mode>.

6

Select <Yes>.

7

➠ The PIN code is generated and shown on the display.

From a Computer

Register the generated PIN code to the wireless router.

8

● Register the PIN code on the setup screen displayed in step 1.

22

Setting Up

● The PIN code must be registered within 10 minutes after selecting <Yes> in step 7.

If an error message is displayed during setup

● Select <Close> and return to step 6.

From the Operation Panel

Wait until the message <Connected.> is displayed.

9

10

Select <Close>.

➠ Wait several minutes until the IP address and other items are set automatically.

Signal strength

● When more than one wireless router is available for connection, the machine connects to the device

with the strongest signal. Signal strength is measured using RSSI (Received Signal Strength Indication).

● You can set the IP address manually. Setting IP Addresses(P. 31)

● While the machine is connected to the wireless LAN, the Wi-Fi icon is displayed in the Home screen or

the Basic Features screen of each function. Basic Screens(P. 122)

Reducing power consumption

● You can set the machine to enter <Power Save Mode> based on signals emitted from the wireless router.

<Power Save Mode>(P. 454)

If the IP address of the machine has changed

● In a DHCP environment, the IP address of the machine may be changed automatically. If this happens, the

connection is maintained as long as the machine and the computer belong to the same subnet.

LINKS

Connecting to a Wireless LAN(P. 18)

23

Setting Up

Setting Up Connection by Selecting a Wireless Router

16SE-00L

You can search the wireless routers (or access points) available for connection and select one from the display of the
machine. For the network key, enter a WEP key or PSK. Before selecting a wireless router, check and write down the
required setup information, including the SSID and network key ( Checking the SSID and Network Key(P. 30) ).

Security settings

● If the wireless connection is set up by selecting a wireless router, the WEP authentication method is set to

<Open System> or the WPA/WPA2 encryption method is set to <Auto> (AES-CCMP or TKIP). If you want to
select <Shared Key> for WEP authentication or <AES-CCMP> for WPA/WPA2 encryption, you need to set up
the connection using <Enter Manually>. Setting Up Connection by Specifying Detailed Settings(P. 27)

Select <Menu> in the Home screen. Home Screen(P. 123)

1

Select <Preferences> <Network>.

2

● If the login screen appears, enter the correct ID and PIN. Logging in to the Machine(P. 134)

Select <Wireless LAN Settings>.

3

● If the <Do you want to enable the wireless LAN?> message is displayed, select <Yes>.

Read the message that is displayed, and select <OK>.

4

Select <SSID Settings>.

5

Select <Select Access Point>.

6

➠ The machine starts searching for available wireless routers.

● If a message is displayed telling that access point cannot be found, see Countermeasures for Each

Message(P. 648) .

Select a wireless LAN router.

7

● Select the router whose SSID matches the one that you have written down, and select <Next>.

24

Setting Up

To view details of security settings

● Select the wireless LAN router, and select <Details>. To return to the original screen, select

If your wireless router is not found

● Check whether the machine is properly installed and ready to connect to the network.

Settings Problems(P. 621)

Enter the network key that you have written down.

8

● Enter the network key, and select <Apply>.

.

Installation/

● On how to enter text, see Entering Text(P. 132) .

Select <Yes>.

9

If an error message is displayed during setup

● Select <Close>, check whether the network key is correct, and return to step 5.

10

11

Wait until message <Connected.> is displayed.

Select <Close>.

Wait several minutes until the IP address and other items are set automatically.

➠

Signal strength

● When more than one wireless router is available for connection, the machine connects to the device

with the strongest signal. Signal strength is measured using RSSI (Received Signal Strength Indication).

● You can set the IP address manually. Setting IP Addresses(P. 31)

● While the machine is connected to the wireless LAN, the Wi-Fi icon is displayed in the Home screen or

the Basic Features screen of each function. Basic Screens(P. 122)

Reducing power consumption

● You can set the machine to enter <Power Save Mode> based on signals emitted from the wireless router.

<Power Save Mode>(P. 454)

25

Setting Up

If the IP address of the machine has changed

● In a DHCP environment, the IP address of the machine may be changed automatically. If this happens, the

connection is maintained as long as the machine and the computer belong to the same subnet.

LINKS

Connecting to a Wireless LAN(P. 18)

26

Setting Up

Setting Up Connection by Specifying Detailed Settings

16SE-00R

If you want to specify the security settings in detail or cannot establish the wireless connection using the other
procedures, manually enter all the required information for the wireless LAN connection. Before specifying detailed
settings, check and write down the required information, including the SSID, network key, and wireless security
protocols.

1

2

3

Checking the SSID and Network Key(P. 30)

Select <Menu> in the Home screen. Home Screen(P. 123)

Select <Preferences> <Network>.

● If the login screen appears, enter the correct ID and PIN. Logging in to the Machine(P. 134)

Select <Wireless LAN Settings>.

● If the <Do you want to enable the wireless LAN?> message is displayed, select <Yes>.

Read the message that is displayed, and select <OK>.

4

Select <SSID Settings> <Enter Manually>.

5

Enter the SSID that you have written down.

6

● Enter the SSID, and select <Apply>.

● On how to enter text, see Entering Text(P. 132) .

Specify the security settings based on the information that you have written down.

7

● If you do not need to specify the security settings, select <None>.

Using WEP

Select <WEP>.

1

Select an authentication method.

2

27

Setting Up

<Open System>

Sets open system authentication, which is also called "open authentication."

<Shared Key>

Uses the WEP key as a password.

When <Open System> is selected

● When connecting to a wireless LAN, the machine experiences an authentication error if the shared key

authentication is set on the wireless router. If this happens, the machine automatically changes the
setting to <Shared Key> and retries the connection.

Select the WEP key you want to edit.

3

● Select the WEP key (1 to 4), and select <Edit>.

● Up to four WEP keys can be registered.

Enter the network key that you have written down.

4

● Enter the network key, and select <Apply>.

Select the desired WEP key.

5

● Select the WEP key you have edited, and select <Register>.

Using WPA-PSK or WPA2-PSK

Select <WPA/WPA2-PSK>.

1

Select an encryption method.

2

<Auto>

Sets the machine to automatically select AES-CCMP or TKIP to match the setting of the wireless router.

<AES-CCMP>

Sets AES-CCMP as the encryption method.

Enter the network key that you have written down.

3

● Enter the network key, and select <Apply>.

28

Setting Up

Select <Yes>.

8

If an error message is displayed during setup

● Select <Close>, check whether the specied settings are correct, and return to step 5.

Wait until message <Connected.> is displayed.

9

10

Select <Close>.

➠ Wait several minutes until the IP address and other items are set automatically.

Signal strength

● When more than one wireless router is available for connection, the machine connects to the device

with the strongest signal. Signal strength is measured using RSSI (Received Signal Strength Indication).

● You can set the IP address manually. Setting IP Addresses(P. 31)

● While the machine is connected to the wireless LAN, the Wi-Fi icon is displayed in the Home screen or

the Basic Features screen of each function. Basic Screens(P. 122)

Reducing power consumption

● You can set the machine to enter <Power Save Mode> based on signals emitted from the wireless router.

<Power Save Mode>(P. 454)

If the IP address of the machine has changed

● In a DHCP environment, the IP address of the machine may be changed automatically. If this happens, the

connection is maintained as long as the machine and the computer belong to the same subnet.

LINKS

Connecting to a Wireless LAN(P. 18)

29

Setting Up

Checking the SSID and Network Key

16SE-00S

When manually setting up a wireless connection, you need to specify the SSID and network key of your wireless router.
The SSID and network key may be indicated on these networking devices. Check your devices and write down the
necessary information before setting up the connection. For more information, see the instruction manuals for your
networking devices or contact your manufacturer.

SSID A name given for identifying a specic wireless LAN. Some other terms used for SSID include

"access point name" and "network name."

Network Key A keyword or password used for encrypting data or authenticating a network. Some other

terms used for network key include "encryption key," "WEP key," "WPA/WPA2 passphrase,"
and "preshared key (PSK)."

Wireless Security Protocols
(Authentication/Encryption)

When manually setting up a wireless connection by specifying detailed settings, you need to
specify security settings. Check the following information:

● Security types (WEP/WPA-PSK/WPA2-PSK)

● Authentication method (Open System/Shared Key)

● Encryption method (TKIP/AES-CCMP)

LINKS

Connecting to a Wireless LAN(P. 18)
Setting Up Connection by Selecting a Wireless Router(P. 24)
Setting Up Connection by Specifying Detailed Settings(P. 27)

30

Setting Up

Setting IP Addresses

16SE-00U

Connecting the machine to a network requires a unique network IP address. Two versions of IP addresses are
available: IPv4 and IPv6. Congure these settings depending on the network environment. To use IPv6 addresses, you
need to properly congure the IPv4 address settings.

Setting IPv4 Address(P. 32)
Setting IPv6 Addresses(P. 35)

31

Setting IPv4 Address

The machine's IPv4 address can be either assigned automatically by a dynamic IP

addressing protocol, such as DHCP, or entered manually. When connecting the
machine to a wired LAN, make sure that the connectors of the LAN cable are rmly
inserted into the ports ( Connecting to a Wired LAN(P. 17) ). You can test the
network connection if necessary.

Setting IPv4 Address(P. 32)
Testing the Network Connection(P. 33)

Setting IPv4 Address

Select <Menu> in the Home screen. Home Screen(P. 123)

1

Setting Up

16SE-00W

Select <Preferences> <Network>.

2

● If the login screen appears, enter the correct ID and PIN. Logging in to the Machine(P. 134)

Select <TCP/IP Settings> <IPv4 Settings> <IP Address Settings>.

3

Congure IP address settings.

4

<Auto Acquire>

Select to automatically assign an IP address via DHCP protocol. When <On> is displayed, automatic
addressing is enabled.

<Manually Acquire>

Select to congure the IP address settings by manually entering an IP address. In order to select this option,
the automatic acquirement must be set to <Off>.

<Check Settings>

Select when you want to view the current IP address settings.

Automatically assigning an IP address

Select <Auto Acquire>.

1

Select <On> in <Auto Acquire>, and select <Select Protocol>.

2

Select <DHCP>.

3

32

Setting Up

If you do not want to use DHCP/BOOTP/RARP to assign an IP address

● Select <Off>. If you select <DHCP> when these services are unavailable, the machine will waste time

and communications resources searching the network for these services.

Check that <Auto IP> is set to <On>.

4

● If <Off> is selected, change the setting to <On>.

Select <Apply>.

5

● IP addresses assigned via DHCP override the address obtained via Auto IP.

Manually entering an IP address

Select <Auto Acquire>, and select <Off> <Apply> in <Auto Acquire>.

1

Select <Manually Acquire>.

2

Enter <IP Address>, <Subnet Mask>, and <Gateway Address>, and select <Apply>.

3

Restart the machine.

5

● Turn OFF the machine, wait for at least 10 seconds, and turn it back ON.

Checking whether the settings are correct

● Make sure that the Remote UI screen can be displayed with your computer (

If a computer is not available, you can check the connection by using the operation panel ( Testing the
Network Connection(P. 33) ).

When you have changed the IP address after installing the printer driver

● When the MFNP port is used, the connection is maintained as long as the machine and the computer belong

to the same subnet; therefore, you do not need to add a new port. When the standard TCP/IP port is used,
you need to add a new port. Conguring Printer Ports(P. 44)

*

If you do not know which port is used, see Checking the Printer Port(P. 736) .

Starting Remote UI(P. 418) ).

Testing the Network Connection

Select <Menu> in the Home screen. Home Screen(P. 123)

1

Select <Preferences> <Network>.

2

● If the login screen appears, enter the correct ID and PIN. Logging in to the Machine(P. 134)

Select <TCP/IP Settings> <IPv4 Settings> <PING Command>.

3

33

Enter the IPv4 address of another device on the network, and select <Apply>.

4

➠ If a proper connection has been established, <Received response from the host.> is displayed.

LINKS

Setting IPv6 Addresses(P. 35)
Viewing Network Settings(P. 38)
Conguring WINS(P. 62)

Setting Up

34

Setting Up

Setting IPv6 Addresses

16SE-00X

The IPv6 addresses of the machine can be congured via the Remote UI. Before

setting IPv6 addresses, check the IPv4 address settings ( Viewing IPv4
Settings(P. 38) ). You need to set the correct IPv4 settings to use IPv6 addresses.
Note that the scan function that uses the scanner driver or MF Scan Utility is not
available in an IPv6 environment. The machine can use the following multiple IPv6
addresses:

Type Description

Link-local address An address that is only valid within a subnet or link and cannot be used to communicate with

devices beyond a router. A link-local address is automatically set when the IPv6 function of the
machine is enabled.

Manual address An address that is entered manually. When using this address, specify the prex length and default

router address.

Stateless address An address that is generated automatically using the MAC address of the machine and the network

prex that is advertised by the router. Stateless addresses are discarded when the machine is
restarted (or turned ON).

Stateful address An address obtained from a DHCP server using DHCPv6.

● For more information about the basic operations to be performed when setting the machine from the

Remote UI, see Setting Up Menu Options from Remote UI(P. 426) .

Start the Remote UI and log in to System Manager Mode. Starting Remote

1

UI(P. 418)

Click [Settings/Registration] on the Portal page. Remote UI Screen(P. 419)

2

Select [Network Settings] [IPv6 Settings].

3

Click [Edit].

4

Select the [Use IPv6] check box and congure the required settings.

5

35

Setting Up

[Use IPv6]

Select the check box to enable IPv6 on the machine. When not using IPv6, clear the check box.

[Stateless Address 1]

Select the check box when using a stateless address. When not using a stateless address, clear the check box.

[Use Manual Address]

When you want to manually enter an IPv6 address, select the check box and enter the IP address, prex
length, and default router address in the corresponding text boxes.

[IP Address]

Enter an IPv6 address. Addresses that start with "ff" (or multicast address) cannot be entered.

[Prex Length]

Enter a number that indicates how many bits are available for the network address.

[Default Router Address]

Specify the IPv6 address of the default router as necessary. Addresses that start with "ff" (or multicast
address) cannot be entered.

[Use DHCPv6]

Select the check box when using a stateful address. When not using DHCPv6, clear the check box.

Click [OK].

6

Restart the machine.

7

● Turn OFF the machine, wait for at least 10 seconds, and turn it back ON.

Checking whether the settings are correct

● Make sure that the Remote UI screen can be displayed with your computer by using the IPv6 address of the

machine.

Starting Remote UI(P. 418)

36

Setting Up

Selecting settings from the operation panel

● IPv6 settings can also be accessed from <Menu> in the Home screen. <IPv6 Settings>(P. 457)

When you have changed the IP address after installing the printer driver

● You need to add a new port. Conguring Printer Ports(P. 44)

LINKS

Setting IPv4 Address(P. 32)
Viewing Network Settings(P. 38)

37

Setting Up

Viewing Network Settings

Viewing IPv4 Settings(P. 38)
Viewing IPv6 Settings(P. 38)
Viewing the MAC Address for Wired LAN(P. 38)
Viewing the MAC Address and Information for Wireless LAN(P. 39)

● The IP address is not correctly congured if it is displayed as "0.0.0.0".

● Connecting the machine to a switching hub or bridge may result in a connection failure even when the IP

address is correctly congured. This problem can be solved by setting a certain interval before the machine
starts communicating.

● You can print a list of the current network settings. User Data List/System Manager Data List(P. 612)

Setting a Wait Time for Connecting to a Network(P. 55)

16SE-00Y

Viewing IPv4 Settings

<Status Monitor> <Network Information> <IPv4> Select the setting to view Check the
settings

Viewing IPv6 Settings

<Status Monitor> <Network Information> <IPv6> Select the setting to view Check the
settings

Viewing the MAC Address for Wired LAN

Select <Menu> in the Home screen. Home Screen(P. 123)

1

Select <Preferences> <Network>.

2

● If the login screen appears, enter the correct ID and PIN. Logging in to the Machine(P. 134)

Select <Ethernet Driver Settings>.

3

➠ MAC address is displayed.

38

Setting Up

Viewing the MAC Address and Information for Wireless LAN

Select <Menu> in the Home screen. Home Screen(P. 123)

1

Select <Preferences> <Network>.

2

● If the login screen appears, enter the correct ID and PIN. Logging in to the Machine(P. 134)

Select <Wireless LAN Settings>.

3

Read the message that is displayed, and select <OK>.

4

5

6

LINKS

Select <Connection Information>.

Select the setting to view.

Viewing security information

● To view WEP and WPA/WPA2-PSK information, select <Security Settings>.

Viewing from the <Status Monitor> screen

● <Wireless LAN Status> and <Latest Error Information> can be viewed from <Status Monitor>.

<Status Monitor>

<Network Information> <Network Connection Type> Select the setting to view

Connecting to a Wireless LAN(P. 18)
Setting IPv4 Address(P. 32)
Setting IPv6 Addresses(P. 35)
Conguring DNS(P. 56)

39

Setting Up

Conguring Settings for Communication with a
Computer

16SE-010

Specify the protocol and port when operating the machine from a computer via the network. Before conguring the
machine for printing or faxing from a computer, perform the basic setup procedures. For more information, see the
manuals for the relevant drivers on the online manual website.

Conguring Printing Protocols and WSD Functions(P. 41)
Conguring Printer Ports(P. 44)

Setting Up Print Server(P. 48)

● Protocols explained here are rules for delivering document data between a computer and the machine, and

can be selected according to intended purposes or the network environment.

● Ports are gateways for passing data between network devices. If a communication failure occurs in the

network connection, the port settings may be the cause of the problem.

40

Setting Up

Conguring Printing Protocols and WSD Functions

Congure the protocols that are used for printing documents from a networked computer.

● For more information about the basic operations to be performed when setting the machine from the

Remote UI, see Setting Up Menu Options from Remote UI(P. 426) .

Start the Remote UI and log in to System Manager Mode. Starting Remote

1

UI(P. 418)

Click [Settings/Registration] on the Portal page. Remote UI Screen(P. 419)

2

16SE-011

Click [Network Settings].

3

Congure printing protocols.

4

Conguring LPD or RAW

Select [LPD Settings] or [RAW Settings] [Edit].

1

Congure the settings as necessary.

2

[Use LPD Printing]

Select the check box to print via LPD. When not using LPD printing, clear the check box.

[Use RAW Printing]

Select the check box to print via RAW. When not using RAW printing, clear the check box.

[RX Timeout]

Set a value as the restart wait time for data reception. If data reception does not resume within the set
time, printing is canceled.

Click [OK].

3

41

Setting Up

Conguring WSD

Select [WSD Settings] [Edit].

1

Congure the settings as necessary.

2

[Use WSD Printing]

Select the check box to print via WSD. When not using WSD printing, clear the check box.

[Use WSD Browsing]

Select the check box to obtain information about the machine from a computer via WSD. This check box is
automatically selected when the [Use WSD Printing] check box is selected.

[Use WSD Scanning]

WSD scanning enables you to scan documents to a computer without installing the scanner driver. Select
the check box to scan documents via WSD. When not using WSD scanning, clear the check box.

[Use Computer Scanning]

Select the check box to use WSD scanning by operating the machine with the operation panel. This check
box can only be selected when the [Use WSD Scanning] check box is selected. To perform scanning, select
<Scan> in the Home screen and specify a WSD-connected computer as a scan destination (

and Saving to a Computer(P. 284) ).

[Use Multicast Discovery]

Select the check box to set the machine to reply to multicast discovery messages. If the check box is
cleared, the machine stays in sleep mode even when multicast discovery messages are owing on the
network.

Click [OK].

3

Restart the machine.

5

● Turn OFF the machine, wait for at least 10 seconds, and turn it back ON.

Scanning

Selecting settings from the operation panel

● LPD, RAW, and WSD, settings can also be accessed from <Menu> in the Home screen.

<LPD Settings>(P. 459)
<RAW Settings>(P. 459)
<WSD Settings>(P. 460)

Setting up WSD network devices

● The WSD network devices can be added from the printer folder. Open the printer folder ( Displaying the

Printer Folder(P. 731) ) click [Add a device] or [Add a printer] and follow the on-screen instructions. For

42

Setting Up

more information about how to install the driver for the WSD network, see the manuals for the relevant
drivers on the online manual website.

To change the port number

● The same port number used for the machine and a computer must be used for printing protocol.

Conguring Printer Ports(P. 44)
Changing Port Numbers(P. 376)

LINKS

Conguring Printer Ports(P. 44)

43

Setting Up

Conguring Printer Ports

16SE-012

Printing errors can occur when the IP address of the machine has been changed, or when a printer has been added via
the Windows printer folder. These errors are typically caused by incorrect printer port settings. For example, an
incorrect port number or port type may have been specied. In such situations, your attempt to print fails because the
document data cannot reach the machine. To x this type of problem, congure the printer port settings on the
computer.

● To perform the following procedure, log in to your computer with an administrator account.

Open the printer folder. Displaying the Printer Folder(P. 731)

1

Right-click the driver icon for this machine, and click [Printer properties] or

2

[Properties].

Click the [Ports] tab and congure the required settings.

3

Adding a port

If you have changed the IP address of the machine or you have selected an incorrect port while installing a
driver from the Windows printer folder, add a new port. There are two types of port: "MFNP Port" and
"Standard TCP/IP Port." Select the port type according to your environment.

MFNP Port

(only for IPv4 environment)

This is a port that allows the IP address of the machine to be detected automatically.
Even if the IP address of the machine is changed, the connection is maintained,
provided that the machine and the computer are in the same subnet. You do not need
to add a new port every time the IP address is changed. If you are using the machine
in an IPv4 environment, you should normally select this type of port.

● You can add an MFNP port only when you installed the driver from the provided

DVD-ROM, or when you downloaded and installed the printer driver or the fax
driver from the Canon website.

44

Setting Up

Standard TCP/IP Port This is a standard Windows port. When you use this type of port, you need to add a

new port every time that the IP address of the machine is changed. Select this type of
port when you are using the machine in an IPv6 environment and when you cannot
add an MFNP port.

Adding an MFNP port

Click [Add Port].

1

Select [Canon MFNP Port] in [Available port types] and click [New Port].

2

Select [Auto Detect] and select the machine when it is detected, and then click [Next].

3

If the machine is not detected

● Click [Refresh]. If the problem persists, select [IP address] or [MAC address], enter the IP address or

MAC address of the machine (

Click [Add] [Finish].

4

Click [Close].

5

Adding a standard TCP/IP port

Click [Add Port].

1

Select [Standard TCP/IP Port] in [Available port types] and click [New Port].

2

Click [Next].

3

Enter the IP address or the DNS name of the machine, and click [Next].

4

● The [Port Name] is entered automatically. If necessary, you can change it.

Viewing Network Settings(P. 38) ) and then click [Next].

45

Setting Up

● When the next screen is displayed, follow the instructions on the screen.

*

When you select the [Device Type], select [Canon Network Printing Device with P9100] under [Standard].

Click [Finish].

5

Click [Close].

6

Changing the port type or number

If the printing protocol (LPD or RAW) has been changed on the machine side ( Conguring Printing
Protocols and WSD Functions(P. 41) ) or the port number has been changed ( Changing Port
Numbers(P. 376) ), the corresponding settings on the computer must also be congured. This operation is

not needed for WSD ports.

MFNP port

Click [Congure Port].

1

Under [Protocol Type], select [RAW] or [LPR], and change the [Port Number].

2

Click [OK].

3

Standard TCP/IP port

Click [Congure Port].

1

Under [Protocol], select [Raw] or [LPR].

2

46

● If you selected [Raw], change the [Port Number].

● If you selected [LPR], enter "lp" in [Queue Name].

Click [OK].

3

Click [Close].

4

LINKS

Setting Up Print Server(P. 48)

Setting Up

47

Setting Up

Setting Up Print Server

16SE-013

With a print server, you can reduce the load on the computer that you print from. The print server also enables each
computer to install the drivers over the network, which saves you the trouble of installing the drivers on each
computer by using the provided DVD-ROM. To set up a computer on the network as a print server, congure the
settings for sharing the printer.

● To perform the following procedure, log in to your computer with an administrator account.

● You may be unable to install drivers over the network depending on the operating system and the bit

architecture (32-bit or 64-bit) of the print server and client computers.

● When implementing a print server in a domain environment, consult your Network Administrator.

To carry out Department ID Management when using a print server

● "Canon Driver Information Assist Service" must be added during the printer driver installation. For more

information, see the manuals for the relevant drivers on the online manual website.

Open the printer folder. Displaying the Printer Folder(P. 731)

1

Right-click the printer driver icon for this machine and click [Printer properties] or

2

[Properties].

Click the [Sharing] tab, select [Share this printer], and enter the share name of the

3

machine.

● Click the [Change Sharing Options] button if displayed.

Install additional drivers as necessary.

4

● This operation is required if you want to install the drivers in other computers running a different bit

architecture via the print server.

48

Setting Up

Click [Additional Drivers].

1

Select the check box for the bit architecture that other computers are running, and click [OK].

2

● Select additional drivers from the following, according to the operating system of the print server.

3

4

Click [OK].

5

Print server

32-bit operating systems [x64]

64-bit operating systems [x86] under [Processor]

● If you do not know whether your Windows operating system is a 32-bit or 64-bit version, see

Checking the Bit Architecture(P. 734) .

Insert the provided DVD-ROM into the drive on the computer, click [Browse] to specify the folder that
contains the drivers, and then click [OK].

● If the print server runs a 32-bit operating system, select [intdrv]

[Driver] folders on the provided DVD-ROM.

● If the print server runs a 64-bit operating system, select [intdrv] [UFRII] [uk_eng] [32bit]

[Driver] folders on the provided DVD-ROM.

Follow the on-screen instructions to install additional drivers.

Select the check box for

[UFRII] [uk_eng] [x64]

◼ Installing the Drivers on a Computer via the Print Server

Locate the shared printer in the print server. Displaying Shared Printers in the

1

Print Server(P. 732)

Double-click the shared printer.

2

49

Follow the on-screen instructions to install the drivers.

3

LINKS

Printing from a Computer(P. 257)

Setting Up

50

Setting Up

Conguring the Machine for Your Network
Environment

16SE-014

The conguration of a network varies depending on the purpose of the network. The machine has been designed to
be compatible with as many network congurations as possible, and it is equipped with a variety of technologies.
Consult your Network Administrator and set a conguration to suit your network environment.

Conguring Ethernet Settings(P. 52)
Changing the Maximum Transmission Unit(P. 54)
Setting a Wait Time for Connecting to a Network(P. 55)

Conguring DNS(P. 56)
Conguring SMB(P. 60)
Conguring WINS(P. 62)

Registering LDAP Servers(P. 64)
Monitoring and Controlling the Machine with SNMP(P. 69)
Other Network Settings(P. 73)

51

Setting Up

Conguring Ethernet Settings

Ethernet is a standard for communicating data in a local area network (LAN). You can

set the communication mode and the Ethernet type. In general, the machine can be
used without changing the defaults ( <Ethernet Driver Settings>(P. 463) ), but you
can change these settings to suit your network environment.

Select <Menu> in the Home screen. Home Screen(P. 123)

1

Select <Preferences> <Network>.

2

● If the login screen appears, enter the correct ID and PIN. Logging in to the Machine(P. 134)

16SE-015

Select <Ethernet Driver Settings>.

3

Select whether to congure Ethernet settings automatically or manually.

4

● If auto-detection is enabled, the machine detects and automatically sets the Ethernet communication mode

and the type that can be used.

Conguring Ethernet settings automatically

Select <On> in <Auto Detect>.

Conguring Ethernet settings manually

Select <Off> in <Auto Detect>.

1

<Communication Mode> select the communication mode.

2

<Half Duplex>

Alternately sends and receives communication data. Select when the machine is connected to a
networking device using half duplex.

52

Setting Up

<Full Duplex>

Simultaneously sends and receives communication data. Use this setting for most environments.

<Ethernet Type> select the Ethernet type.

3

Select <Apply>.

4

Restart the machine.

5

● Turn OFF the machine, wait for at least 10 seconds, and turn it back ON.

LINKS

Changing the Maximum Transmission Unit(P. 54)
Setting a Wait Time for Connecting to a Network(P. 55)

53

Setting Up

Changing the Maximum Transmission Unit

16SE-016

In most Ethernet networks, the maximum size of a packet that can be sent is 1500 bytes. A packet refers to a chunk of
data into which the original data is divided before being sent. The maximum transmission unit (MTU) may vary on each
network. Change the settings of the machine as necessary. For more information, contact your Network Administrator.

Select <Menu> in the Home screen. Home Screen(P. 123)

1

Select <Preferences> <Network>.

2

● If the login screen appears, enter the correct ID and PIN. Logging in to the Machine(P. 134)

Select <TCP/IP Settings> <MTU Size>.

3

Select the MTU.

4

Restart the machine.

5

● Turn OFF the machine, wait for at least 10 seconds, and turn it back ON.

LINKS

Conguring Ethernet Settings(P. 52)
Setting a Wait Time for Connecting to a Network(P. 55)

54

Setting Up

Setting a Wait Time for Connecting to a Network

16SE-017

When a network is designed to enjoy redundant connectivity with multiple switching hubs or bridges, it must have a
mechanism to prevent packets from looping. One effective solution is to dene the role of each switch port. However,
communication may still be disrupted for several tens of seconds immediately after you change the way that network
devices are connected, or if you add a new device. If this type of problem occurs, set a wait time for connecting to the
network.

Select <Menu> in the Home screen. Home Screen(P. 123)

1

Select <Preferences> <Network>.

2

● If the login screen appears, enter the correct ID and PIN. Logging in to the Machine(P. 134)

Select <Waiting Time for Connection at Startup>.

3

Enter the waiting time required to start a communication with the network, and

4

select <Apply>.

LINKS

Conguring Ethernet Settings(P. 52)
Changing the Maximum Transmission Unit(P. 54)

55

Setting Up

Conguring DNS

16SE-018

DNS (Domain Name System) provides a service for name resolution that associates a host (or domain) name with an IP
address. Congure the DNS, mDNS, or DHCP option settings as necessary. Note that the procedures for conguring
DNS are different for IPv4 and IPv6.

● For more information about the basic operations to be performed when setting the machine from the

Remote UI, see Setting Up Menu Options from Remote UI(P. 426) .

Start the Remote UI and log in to System Manager Mode. Starting Remote

1

UI(P. 418)

Click [Settings/Registration] on the Portal page. Remote UI Screen(P. 419)

2

Click [Network Settings].

3

Congure DNS settings.

4

Conguring IPv4 DNS

Select [IPv4 Settings] [Edit].

1

Congure IPv4 DNS settings.

2

56

Setting Up

[DHCP Option Settings]

[Acquire Host Name]

Select the check box to enable Option 12 to obtain the host name from the DHCP server.

[DNS Dynamic Update]

Select the check box to enable Option 81 to dynamically update the DNS records through the DHCP
server.

[Acquire DNS Server Address]

Select the check box to enable Option 6 to obtain a DNS server address from the DHCP server.

[Acquire Domain Name]

Select the check box to enable Option 15 to obtain a domain name from the DHCP server.

[Acquire WINS Server Address]

Select the check box to enable Option 44 to obtain a WINS server address from the DHCP server.

[Acquire SMTP Server Address]

Select the check box to enable Option 69 to obtain an SMTP server address from the DHCP server.

[Acquire POP Server Address]

Select the check box to enable Option 70 to obtain a POP3 server address from the DHCP server.

[DNS Settings]

[Primary DNS Server Address]

Enter the IP address of a DNS server.

[Secondary DNS Server Address]

Enter the IP address of a secondary DNS server, if any.

[Host Name]

Enter alphanumeric characters for the host name of the machine that is to be registered to the DNS
server.

[Domain Name]

Enter alphanumeric characters for the name of the domain the machine belongs to, such as
"example.com."

[DNS Dynamic Update]

Select the check box to dynamically update the DNS records whenever the machine's IP address is
changed. When specifying the interval between updates, enter the time in hours in the [DNS
Dynamic Update Interval] text box.

57

Setting Up

[mDNS Settings]

[Use mDNS]

Adopted by Bonjour, mDNS (multicast DNS) is a protocol for associating a host name with an IP
address without using DNS. Select the check box to enable mDNS and enter the mDNS name in the
[mDNS Name] text box.

Click [OK].

3

Conguring IPv6 DNS

Select [IPv6 Settings] [Edit].

1

Congure IPv6 DNS settings.

2

● The [Use IPv6] check box must be selected to congure the settings. Setting IPv6 Addresses(P. 35)

[DHCP Option Settings]

[Acquire DNS Server Address]

Select the check box to enable Option 23 to obtain a DNS server address from the DHCP server.

[Acquire Domain Name]

Select the check box to enable Option 24 to obtain a domain name from the DHCP server.

[DNS Settings]

[Primary DNS Server Address]

Enter the IP address of a DNS server. Addresses that start with "ff" (or multicast address) cannot be
entered.

[Secondary DNS Server Address]

Enter the IP address of a secondary DNS server, if any. Addresses that start with "ff" (or multicast
address) cannot be entered.

[Use Same Host Name/Domain Name as IPv4]

Select the check box to use the same host and domain names as in IPv4.

[Host Name]

Enter alphanumeric characters for the host name of the machine that is to be registered to the DNS
server.

[Domain Name]

58

3

Setting Up

Enter alphanumeric characters for the name of the domain the machine belongs to, such as
"example.com."

[DNS Dynamic Update]

Select the check box to dynamically update the DNS records whenever the machine's IP address is
changed. To specify the type(s) of addresses you want to register to the DNS server, select the
check box for [Register Manual Address], [Register Stateful Address], or [Register Stateless
Address]. To specify the interval between updates, enter the time in hours in the [DNS Dynamic
Update Interval] text box.

[mDNS Settings]

[Use mDNS]

Adopted by Bonjour, mDNS (multicast DNS) is a protocol for associating a host name with an IP
address without using DNS. Select the check box to enable mDNS.

[Use Same mDNS Name as IPv4]

Select the check box to use the same mDNS name as in IPv4. To set a different name, clear the
check box and enter the mDNS name in the [mDNS Name] text box.

Click [OK].

Restart the machine.

5

● Turn OFF the machine, wait for at least 10 seconds, and turn it back ON.

Selecting settings from the operation panel

● DNS settings can also be accessed from <Menu> in the Home screen.

LINKS

Setting IPv4 Address(P. 32)
Setting IPv6 Addresses(P. 35)
Viewing Network Settings(P. 38)

<DNS Settings>(P. 458)

59

Setting Up

Conguring SMB

Server Message Block (SMB) is a protocol for sharing resources, such as les and

printers, with more than one device in a network. The machine uses SMB to store
scanned documents into a shared folder. Depending on your network, you may have
to set the NetBIOS name and workgroup name.

NetBIOS Name

In a Windows network that uses NetBIOS, NetBIOS names are used for identifying network-connected
computers as well as for le sharing and other network services. Most computers use the computer name as
the NetBIOS name.

Workgroup Name

Workgroup name is a name for grouping multiple computers so that basic network functions, such as le
sharing, become available in a Windows network. Specify the workgroup name to identify the group that the
machine belongs to.

16SE-019

● For more information about the basic operations to be performed when setting the machine from the

Remote UI, see Setting Up Menu Options from Remote UI(P. 426) .

Start the Remote UI and log in to System Manager Mode. Starting Remote

1

UI(P. 418)

Click [Settings/Registration] on the Portal page. Remote UI Screen(P. 419)

2

Select [Network Settings] [SMB Settings].

3

Click [Edit].

4

Specify the required settings.

5

60

Setting Up

[NetBIOS Name]

Enter alphanumeric characters for the NetBIOS name of the machine.

[Workgroup Name]

Enter alphanumeric characters for the name of the workgroup that the machine belongs to.

● NetBIOS names or workgroup names that start with an asterisk (*) cannot be registered to a WINS server.

Click [OK].

6

Restart the machine.

7

● Turn OFF the machine, wait for at least 10 seconds, and turn it back ON.

LINKS

Conguring WINS(P. 62)

61

Setting Up

Conguring WINS

16SE-01A

Windows Internet Name Service (WINS) is a name resolution service that associates a NetBIOS name (a computer or
printer name in an SMB network) with an IP address. To enable WINS, the WINS server must be specied.

● In order to specify WINS server settings, NetBIOS name and workgroup name are required to be set.

Conguring SMB(P. 60)

● The function is not available in an IPv6 network.

● For more information about the basic operations to be performed when setting the machine from the

Remote UI, see Setting Up Menu Options from Remote UI(P. 426) .

Start the Remote UI and log in to System Manager Mode. Starting Remote

1

UI(P. 418)

Click [Settings/Registration] on the Portal page. Remote UI Screen(P. 419)

2

Select [Network Settings] [WINS Settings].

3

Click [Edit].

4

Select the [WINS Resolution] check box, and specify the required settings.

5

[WINS Resolution]

Select the check box to use WINS for name resolution. When not using WINS, clear the check box.

[WINS Server Address]

Enter the IP address of the WINS server.

62

Setting Up

● If the IP address of the WINS server is obtained from a DHCP server, the obtained IP address overrides the

IP address entered in the [WINS Server Address] text box.

Click [OK].

6

Restart the machine.

7

● Turn OFF the machine, wait for at least 10 seconds, and turn it back ON.

Selecting settings from the operation panel

● WINS settings can also be accessed from <Menu> in the Home screen. <WINS Settings>(P. 459)

LINKS

Setting IPv4 Address(P. 32)

63

Setting Up

Registering LDAP Servers

If an LDAP server is implemented in the network, you can search the server for fax

numbers or e-mail addresses, and then specify them as destinations or register
them in the Address Book. Note also that if send function authentication ( LDAP
Server Authentication(P. 363) ) is enabled, you must register the server used for
authentication. You can register a maximum of ve LDAP servers each for searching
and for authentication to the machine. Register LDAP servers via the Remote UI.

● For more information about the basic operations to be performed when setting the machine from the

Remote UI, see Setting Up Menu Options from Remote UI(P. 426) .

16SE-01C

Start the Remote UI and log in to System Manager Mode. Starting Remote

1

UI(P. 418)

Click [Settings/Registration] on the Portal page. Remote UI Screen(P. 419)

2

Click [LDAP Server Settings].

3

Click [Register New Server] for [LDAP Server (For Search)] or [LDAP Server (For

4

Authentication)].

● LDAP server registration is separated, with registration either for searching or for authentication. To use an

LDAP server for searching for fax and e-mail destinations, register if for searching, and to use it for
authenticating sending of e-mail or faxes, register it for authenticating.

To edit registered server information

● Click a text link under [Server Name] for the edit screen.

To delete registered server information

● Click [Delete] on the right of the server name you want to delete

click [OK].

Register the LDAP server.

5

Register the server used for searches

Register the server for searching for fax, e-mail destinations.

64

Setting Up

[Server Name]

Enter the name to be assigned to the LDAP server.

[Server Address]

Enter the IP address of the LDAP server or enter alphanumeric characters for the host name of the server
(example: ldap.example.com).

[Server Address] and DNS

● To prevent errors from occurring when searching for destinations, make sure to check the

following:

- If the host name is entered for [Server Address], make sure that a DNS server is available in the network.

- If the IP address is entered for [Server Address], check whether the DNS server supports only forward
lookup. If the server supports only forward lookup, select [Do Not Use] or [Use] for [Login Information]. If
you select [Use (Security Authentication)], make sure that the DNS server supports reverse lookup.

[Position to Start Search]

Specify the node in the directory information tree (DIT) that you want to start search from. Leaving the text box
blank sets the machine to start search from an arbitrary node selected automatically.

● When specifying the node, enter "DC=," followed by a host name (a dot-delimited character string in the

Active Directory domain name), and separate each of the entries with a comma. If the domain name is
"john.example.com," for example, enter "DC=john,DC=example,DC=com."

[Use TLS]

Select the check box to encrypt communication with the LDAP server using TLS.

●

This is enabled only when [Use] or [Use (Security Authentication)] is selected in [Login
Information].

[Port Number]

Enter the port number used for communicating with the LDAP server.

[Search Timeout]

65

Setting Up

Specify how long the machine searches.

[Login Information]

Select [Do Not Use], [Use], or [Use (Security Authentication)] depending on the type of authentication
implemented by the LDAP server. When [Use] or [Use (Security Authentication)] is selected, the user name and
password must be specied.

[Do Not Use] Select not to authenticate the machine using the login information.

[Use] Select to authenticate the machine using the login information.

Select to use data obtained by Kerberos, a network authentication protocol, for the

[Use (Security Authentication)]

authentication password. If this setting is selected, the clock of the machine needs to be
synchronized with that of the LDAP server.

[Display Authentication Screen When Searching]

Select the check box to require the user to enter the user name and password when a search is requested. If the
[Use Same Authentication Information as When Send Operation Started] check box is selected, the user name
and password used for authentication when sending faxes or scans are also used here. If the check box is
cleared, authentication is carried out using the information entered in [User Name] and [Password].

[Use Same Authentication Information as When Send Operation Started]

Set whether the authentication information when the fax or scan function was used is also used when
searching. This check box is normally displayed selected; however, it is only valid when the [Display
Authentication Screen When Searching] check box is selected.

[User Name]

Enter the user name of the machine that was registered to the LDAP server.

● When [Use] is selected for [Login Information], enter the user name in the form "(domain name)\(user

name)" (example: domain1\user1).

● When [Use (Security Authentication)] is selected, enter the user name only (example: user1).

[Set/Change Password]

To specify or change the password, select the check box and enter alphanumeric characters in the [Password]
text box.

[Domain Name]

When [Use (Security Authentication)] is selected for [Login Information], enter alphanumeric characters for the
directory tree name in Active Directory (example: example.com).

[Conrm TLS Certicate for LDAP Server Access]

Select the check box to verify the certicate when encrypting communication with the LDAP server using TLS.
Also, select the [Add CN to Verication Items] check box as necessary.

Registering the authentication server

If the use of the fax and scan functions is restricted, register the server used for authentication.

66

Setting Up

[Server Name]

Enter the name to be assigned to the LDAP server.

[Server Address]

Enter the IP address of the LDAP server or enter alphanumeric characters for the host name of the server
(example: ldap.example.com).

[Server Address] and DNS

● To prevent errors from occurring when searching for destinations, make sure to check the

following:

- If the host name is entered for [Server Address], make sure that a DNS server is available in the network.

- If the IP address is entered for [Server Address], check whether the DNS server supports only forward
lookup. If the server supports only forward lookup, select [Use] for [Login Information]. If you select [Use
(Security Authentication)], make sure that the DNS server supports reverse lookup.

[Position to Start Search]

Specify the node in the directory information tree (DIT) that you want to start search from. Leaving the text box
blank sets the machine to start search from an arbitrary node selected automatically.

● When specifying the node, enter "DC=," followed by a host name (a dot-delimited character string in the

Active Directory domain name), and separate each of the entries with a comma. If the domain name is
"john.example.com," for example, enter "DC=john,DC=example,DC=com."

[Use TLS]

Select the check box to encrypt communication with the LDAP server using TLS.

●

This is enabled only when [Use] is selected in [Login Information].

[Port Number]

Enter the port number used for communicating with the LDAP server.

[Authentication/Attribute Acquisition Timeout]

Specify how long authentication and attribute acquisition can continue.

67

Setting Up

[User Name Attribute]

Enter the attribute name, to be compared with a user name entered during authentication, of alphanumeric
characters (Example: "sAMAccountName").

● Not required if [Use (Security Authentication)] is selected in [Login Information].

[E-Mail Address Attribute]

Enter the attribute name, to be used for obtaining an e-mail address from the authentication server, of
alphanumeric characters (Example: "mail").

[Login Information]

Select [Use] or [Use (Security Authentication)] depending on the type of authentication implemented by the
LDAP server.

[Use]

[Use (Security Authentication)]

[Use System Manager ID]

If [Use] is selected in [Login Information], this species whether authentication using the system manager ID is
used. To use the system manager ID, select the check box and specify the user name and password for used for
authentication. If you deselect the check box, login is anonymous (no user name).

[User Name]

Enter the user name of the machine that was registered to the LDAP server in the form "(domain name)\(user
name)" (example: domain1\user1).

[Set/Change Password]

To specify or change the password, select the check box and enter alphanumeric characters in the [Password]
text box.

[Domain Name]

When [Use (Security Authentication)] is selected for [Login Information], enter alphanumeric characters for the
directory tree name in Active Directory (example: example.com).

[Conrm TLS Certicate for LDAP Server Access]

Select the check box to verify the certicate when encrypting communication with the LDAP server using TLS.
Also, select the [Add CN to Verication Items] check box as necessary.

Select to authenticate the machine using the System Manager ID.

Select to use data obtained by Kerberos, a network authentication protocol, for the
authentication password. If this setting is selected, the clock of the machine needs to be
synchronized with that of the LDAP server.

Click [OK].

6

LINKS

Conguring SNTP(P. 73)
Basic Operations for Sending Faxes(P. 217)
Basic Operations for Scanning Originals(P. 283)
LDAP Server Authentication(P. 363)

68

Setting Up

Monitoring and Controlling the Machine with SNMP

16SE-01E

Simple Network Management Protocol (SNMP) is a protocol for monitoring and controlling communication devices in a
network by using Management Information Base (MIB). The machine supports SNMPv1 and security-enhanced
SNMPv3. You can check the status of the machine from a computer when you print documents or use the Remote UI.
You can enable either SNMPv1 or SNMPv3, or both at the same time. Specify the settings for each version to suit your
network environment and the purpose of use.

SNMPv1

SNMPv1 uses information called "community" to dene the scope of SNMP communication. Because this
information is exposed to the network in plain text, your network will be vulnerable to attacks. If you want to
ensure network security, disable SNMPv1 and use SNMPv3.

SNMPv3

With SNMPv3, you can implement network device management that is protected by robust security features.
Note that TLS must be enabled for the Remote UI before conguring SNMPv3 ( Conguring the Key and
Certicate for TLS(P. 379) ).

● The machine does not support the trap notication feature of SNMP.

● To change the port number of SNMP, see Changing Port Numbers(P. 376) .

● SNMP management software, when installed on a computer on the network, enables you to congure,

monitor, and control the machine remotely from the computer. For more information, see the instruction
manuals for your management software.

● For more information about the basic operations to be performed when setting the machine from the

Remote UI, see

Setting Up Menu Options from Remote UI(P. 426) .

Start the Remote UI and log in to System Manager mode. Starting Remote

1

UI(P. 418)

Click [Settings/Registration] on the Portal page. Remote UI Screen(P. 419)

2

Select [Network Settings] [SNMP Settings].

3

Click [Edit].

4

69

Setting Up

Specify SNMPv1 settings.

5

● If you do not need to change SNMPv1 settings, proceed to the next step.

[Use SNMPv1]

Select the check box to enable SNMPv1. You can specify the rest of SNMPv1 settings only when this check box
is selected.

[Use Community Name 1]/[Use Community Name 2]

Select the check box to specify a community name. If you do not need to specify a community name, clear
the check box.

[Community Name]

Enter alphanumeric characters for the name of the community.

[MIB Access Permission]

For each community, select [Read/Write] or [Read Only] for the access privileges to MIB objects.

[Read/Write]

[Read Only] Permits only viewing the values of MIB objects.

[Use Dedicated Community]

Dedicated Community is a preset community, intended exclusively for Administrators using Canon software,
such as iW Management Console. Select the check box to use Dedicated Community, and specify [MIB Access
Permission]. If you do not need to use Dedicated Community, clear the check box.

Specify SNMPv3 settings.

6

Permits both viewing and changing the values of MIB objects.

● If you do not need to change SNMPv3 settings, proceed to the next step.

70

Setting Up

[Use SNMPv3]

Select the check box to enable SNMPv3. You can specify the rest of SNMPv3 settings only when this check box
is selected.

[Enable User]

Select the check box to enable [User Settings 1]/[User Settings 2]/[User Settings 3]. To disable user settings,
clear the corresponding check box.

[User Name]

Enter alphanumeric characters for the user name.

[MIB Access Permission]

Select [Read/Write] or [Read Only] for the access privileges to MIB objects.

[Read/Write]

[Read Only] Permits only viewing the values of MIB objects.

[Security Settings]

Select [Authentication On/Encryption On], [Authentication On/Encryption Off], or [Authentication Off/
Encryption Off] for the desired combination of authentication and encryption settings.

[Authentication Algorithm]

Click the [Authentication On/Encryption On] or [Authentication On/Encryption Off] for [Security Settings] for
the algorithm that corresponds to your environment.

[Encryption Algorithm]

Click the [Authentication On/Encryption On] for [Security Settings] for the algorithm that corresponds to your
environment.

Permits both viewing and changing the values of MIB objects.

[Set/Change Password]

To set or change the password, select the check box and enter alphanumeric characters for the password in
the [Authentication Password] or [Encryption Password] text box. For conrmation, enter the same password
in the [Conrm] text box. Passwords can be set independently for authentication and encryption algorithms.

Specify Printer Management Information Acquisition Settings.

7

71

Setting Up

● With SNMP, the printer management information, such as printing protocols and printer ports, can be

monitored and obtained regularly from a computer on the network.

[Acquire Printer Management Information from Host]

Select the check box to enable monitoring of the printer management information of the machine via SNMP.
To disable monitoring of the printer management information, clear the check box.

Click [OK].

8

Restart the machine.

9

● Turn OFF the machine, wait for at least 10 seconds, and turn it back ON.

Disabling SNMPv1

● If SNMPv1 is disabled, some of the functions of the machine become unavailable, such as obtaining machine

information via the printer driver.

Using the operation panel

● You can enable or disable the SNMP settings from <Menu>.

Enabling Both SNMPv1 and SNMPv3

● If both versions of SNMP are enabled, it is recommended that MIB access permission in SNMPv1 be set to

[Read Only]. MIB access permission can be set independently in SNMPv1 and SNMPv3 (and for each user in
SNMPv3). Selecting [Read/Write] (full access permission) in SNMPv1 negates the robust security features
that characterize SNMPv3 because most of the machine settings can then be controlled with SNMPv1.

<SNMP Settings>(P. 461)

LINKS

Conguring the Key and Certicate for TLS(P. 379)

72

Setting Up

Other Network Settings

16SE-01F

Congure the following items according to your network environment.

Conguring FTP PASV Mode(P. 73)
Conguring SNTP(P. 73)

Monitoring the Machine from the Device Management Systems(P. 74)

Conguring FTP PASV Mode

PASV is an FTP communication mode used for le transfer. To connect to an FTP server through a rewall, you must
use PASV mode. First check that the PASV mode is set on the FTP server.

● Whether PASV mode is used for FTP depends on your network environment and the settings on the FTP

server to which data is being sent. For more information, contact your Network Administrator.

<Menu> <Preferences> <Network> <TCP/IP Settings> <Use FTP PASV Mode> <On>

Restart the machine

Conguring SNTP

Simple Network Time Protocol (SNTP) enables you to adjust the system clock by using the time server on the network.
If SNTP is used, the time server is checked at the specied intervals; therefore, the correct time can always be
maintained. The time is adjusted based on Coordinated Universal Time (UTC), so specify the time zone setting before
conguring SNTP (

● The SNTP of the machine supports both NTP (version 3) and SNTP (versions 3 and 4) servers.

● For more information about the basic operations to be performed when setting the machine from the

Remote UI, see

Start the Remote UI and log in to System Manager Mode. Starting Remote

1

UI(P. 418)

Setting the Date/Time(P. 12) ). SNTP settings can be specied via the Remote UI.

Setting Up Menu Options from Remote UI(P. 426) .

Click [Settings/Registration] on the Portal page. Remote UI Screen(P. 419)

2

Select [Network Settings] [SNTP Settings].

3

Click [Edit].

4

73

Setting Up

Select the [Use SNTP] check box and specify the required settings.

5

[Use SNTP]

Select the check box to use SNTP for synchronization. If you do not want to use SNTP, clear the check box.

[NTP Server Name]

Enter the IP address of the NTP or the SNTP server. If DNS is available on the network, you can enter a host
name (or FQDN) of alphanumeric characters instead (example: ntp.example.com).

[Polling Interval]

Specify the interval between one synchronization and the next.

Click [OK].

6

Restart the machine.

7

● Turn OFF the machine, wait for at least 10 seconds, and turn it back ON.

Testing communication with the NTP/SNTP server

● You can view communication status with the registered server by clicking [Settings/Registration]

Settings] [Check NTP Server] in [SNTP Settings]. If a proper connection has been established, the result is
displayed as shown below. Note that this operation does not adjust the system clock.

[Network

Monitoring the Machine from the Device Management Systems

You can facilitate the collection and management of various information about networked devices by implementing
device management software, such as iW Management Console*, into the network. Information such as device

settings, and error logs is retrieved and distributed via the server computer. If the machine is connected to such a
network, iW Management Console searches the network for the machine by using protocols such as Service Location
Protocol (SLP) to gather information from the machine, such as power supply status information. SLP settings can be

74

Setting Up

specied via the Remote UI. This section also describes the procedure to congure settings for communication
between the machine and plug-ins for iW Management Console.

*

For more information about iW Management Console, contact your local authorized Canon dealer.

To use iW Management Console plug-ins

● You need to enable the settings of the dedicated port and the SNMP settings. As for the SNMP settings, set

[MIB Access Permission] to [Read/Write] for both SNMPv1 and SNMPv3.

<Use Dedicated Port>(P. 462)
Monitoring and Controlling the Machine with SNMP(P. 69)

Remote UI Operations

● For more information about the basic operations to be performed when setting the machine from the

Remote UI, see Setting Up Menu Options from Remote UI(P. 426) .

◼ Conguring SLP Communication with Device Management Software

Start the Remote UI and log in to System Manager Mode. Starting Remote

1

UI(P. 418)

Click [Settings/Registration] on the Portal page. Remote UI Screen(P. 419)

2

Click [Network Settings].

3

Specify SLP settings.

4

Specifying multicast device discovery

Select [Multicast Discovery Settings] [Edit].

1

Select the [Respond to Discovery] check box and specify the required settings.

2

[Respond to Discovery]

Select the check box to set the machine to respond to device management software multicast discovery
packets and enable monitoring by device management software.

75

Setting Up

● To change the port number for multicast discovery, see Changing Port Numbers(P. 376) .

[Scope Name]

To include the machine into a specic scope, enter alphanumeric characters for the scope name.

Click [OK].

3

Notifying a device management software of the power status of the machine

Select [Sleep Mode Notication Settings] [Edit].

1

Select the [Notify] check box and specify the required settings.

2

[Notify]

Select the check box to notify a device management software of the power status of the machine. When
[Notify] is selected, you can expect the machine to avoid unnecessary communication during sleep mode
and reduce the total power consumption.

[Port Number]

Change the port number for this function according to the network environment.

[Number of Routers to Traverse]

Specify how many routers the notication packets can pass.

[Notication Interval]

Specify how often the machine noties a device management software of its power status.

Click [OK].

3

Restart the machine.

5

● Turn OFF the machine, wait for at least 10 seconds, and turn it back ON.

◼ Conguring Settings for Communication between the Machine and Plug-ins

You can specify the settings to enable communication between the machine and iW Management Console plug-ins.
Use of plug-ins allows you to manage the machine's settings from iW Management Console.

76

Setting Up

<Menu> <Preferences> <Network> <Device Settings Management> <On>

77

Setting Up

Installing Drivers

Install the various drivers and associated software on your computer.

Make the necessary preparation before proceeding with the installation.

1

● Install the optional devices on the main unit in advance. Optional Equipment(P. 721)

● If the machine is supplied with a DVD-ROM, insert the DVD-ROM into the drive on the computer.

● You can download drivers and software you are going to use from the Canon website (http://

www.canon.com/).

● When new versions of drivers and software become available, they will be uploaded to the Canon website.

You can download them as necessary after checking their system requirements.

● Depending on your machine or environmental conditions, some functions may not be available.

16SE-01H

● Some of the drivers are not supported depending on the OS. For more information about the supported

status of the latest OS, see the Canon website.

Proceed with the installation.

2

● For more information about the installation procedure, see the manuals for the drivers and software you are

going to use.

● Installation of drivers is impossible if sending and receiving of the IP address are not permitted in [Firewall

Settings]. For more information, see Specifying IP Addresses for Firewall Settings(P. 370) .

● If sending and receiving of the IP address of the computer on which drivers are installed become disabled by

[Firewall Settings], it is no longer possible to perform printing or send faxes from that printer.

78

Setting Up

Conguring Initial Settings for Fax Functions

16SE-01J

Follow steps 1 to 4 described below to congure the fax settings. First, determine which receive mode best suits your
intended use, and then follow the on-screen instructions to congure the settings. For more information about a
particular step, click on the link to go to the corresponding section.

Step 1

Step 2

Step 3

Deciding Which Fax Receive Mode to Use(P. 80)

Registering the Fax Number and Unit Name(P. 81)

Selecting the Receive Mode(P. 82)

Step 4

Connecting the Telephone Line(P. 83)

79

Setting Up

Deciding Which Fax Receive Mode to Use

Before conguring the fax settings, determine which receive mode best suits your intended use.

Intended use Receive mode

Use fax only/Never use telephone <Auto>

This setting is for when you want to use the machine exclusively for receiving faxes,
and you do not want to use the telephone or optional handset.

Mostly use telephone/Almost never use fax <Manual>

Connect your telephone or handset to the machine. This setting is for when you
mostly want to use the telephone. You can receive incoming faxes manually.

16SE-01K

Use both fax and telephone Use answering machine <Answering Machine>

Connect your answering machine. Callers can
record a message if they call while you are away
from the telephone. The machine automatically
receives incoming faxes.

Use standard telephone or
optional handset

● Depending on the type of telephone connected to it, the machine may not be able to send or receive faxes

properly.

● You may be able to manually set a receive mode other than those described above, depending on your

country or region.

Receiving Faxes(P. 226)

Continue to Registering the Fax Number and Unit Name(P. 81)

»

<Fax/Tel (Auto Switch)>

Connect your telephone or handset. The machine
automatically receives incoming faxes, and the
telephone rings for incoming calls.

LINKS

Receiving Faxes(P. 226)

80

Setting Up

Registering the Fax Number and Unit Name

16SE-01L

Register the fax number and unit name of your machine. This information is printed at the top of each page sent from
the machine.

Select <Menu> in the Home screen. Home Screen(P. 123)

1

Select <Function Settings> <Common> <Fax Setup Guide>.

2

Select <Set Up Now>.

3

Select <Next>.

4

Enter the fax number, and select <Apply>.

5

Select <Next>.

6

Enter the unit name (such as a user name or company name), and select <Apply>.

7

● On how to enter text, see Entering Text(P. 132) .

➠ When the unit name has been registered, the RX mode setting screen is displayed.

Continue to Selecting the Receive Mode(P. 82)

»

LINKS

Receiving Faxes(P. 226)

81

Setting Up

Selecting the Receive Mode

Select the receive mode that suits your intended use beforehand ( Deciding Which Fax Receive Mode to
Use(P. 80) ).

Select <Next>.

1

Select the receive mode.

2

● Select <Yes> or <No> to select the receive mode for the operations you intend to carry out.

● You may be able to manually set a receive mode other than those described below, depending on your

country or region. Receiving Faxes(P. 226)

16SE-01R

3

»

LINKS

To set the receive mode to <Auto>

Select <No>.

To set the receive mode to <Answering Machine>

Select <Yes> <Yes>.

To set the receive mode to <Fax/Tel (Auto Switch)>

Select <Yes>

To set the receive mode to <Manual>

Select <Yes> <No> <No>.

Select <Apply>.

When the RX mode has been set, the telephone line connection method is displayed.

➠

Continue to Connecting the Telephone Line(P. 83)

<No> <Yes>.

Receiving Faxes(P. 226)

82

Setting Up

Connecting the Telephone Line

Connect the telephone line to the machine.

Connect the telephone line to the machine.

1

● Connect the included telephone cable to the telephone line jack on the machine ( ) and the telephone line

jack on the wall.

● If you are using a telephone or answering machine, connect it to the external telephone jack ( ).

● If you are using an optional handset, connect it to the handset jack ( ).

16SE-01S

● If you are connecting an external telephone with fax functions, set up the telephone to receive faxes

manually.

Select <End> after the telephone line has been connected.

2

Select <Yes>.

3

If the machine does not automatically set the type of telephone line

Follow the procedure below to set the type of telephone line. If you are not sure of the type of phone line you
are using, contact your local telephone company. <Select Line Type> may not be available depending on the
country where you are using the machine.

<Menu> <Function Settings> <Send> <Fax Settings> <Set Line> <Select Line Type>
Select the type of telephone line

LINKS

Basic Operations for Sending Faxes(P. 217)
Receiving Faxes(P. 226)

83

Setting Up

Conguring Scan Settings

16SE-01U

To send scanned originals directly by e-mail or I-Fax or save them to shared folders or FTP server, you need to
congure the network. The Send Function Setting Tool, an application that is included with the machine, will assist you
with the required setup. Set the necessary conguration depending on your purpose and network environment.

Saving to a Computer

Preparing to Use the Machine as a Scanner(P. 85)

Scanning to E-mail or I-Fax

Procedure for Setting to Send E-Mail/Send and Receive I-Fax(P. 86)

Scanning to Shared Folders

Procedure for Setting a Shared Folder as a Save Location(P. 94)

Saving to FTP Server

Procedure for Setting a FTP Server as a Save Location(P. 98)

LINKS

System Environment(P. 717)
Scan Function(P. 711)

84

Setting Up

Preparing to Use the Machine as a Scanner

16SE-01W

To use this machine as a scanner, you must complete preparations in advance, including installation of software to a
computer. For more information, see the manuals for the relevant drivers on the online manual website. In Windows,
when connecting this machine to a computer via a wireless or wired LAN, you need to register this machine in "MF
Network Scanner Selector" using the following procedure. This procedure is not required if the machine and your
computer are connected via USB.

● The scan function is not available if the machine and your computer are connected in an IPv6 environment.

Use IPv4 or a USB connection.

Click in the system tray.

1

Select the check box for the machine, and click [OK].

2

85

Setting Up

Procedure for Setting to Send E-Mail/Send and Receive I-Fax

16SE-01X

Before conguring the machine for scanning to e-mail, check the setup ow shown below.

Make sure that the machine and the computer are correctly connected.

Connecting to a Wireless LAN(P. 18)
Connecting to a Wired LAN(P. 17)

Make sure that you have the following information:

● The IP address of the machine. Viewing Network Settings(P. 38)

● An e-mail address to be registered as a destination.

● Information about the e-mail server, including the SMTP server name, port

numbers, whether authentication is required, and the user name and password
for authentication.

● For more information about the e-mail server settings, contact your Internet

service provider or Network Administrator.

Make sure that the computer meets the system requirements for the Send
Function Setting Tool (sending e-mail).

● System requirements for the Send Function Setting Tool

Environment(P. 717)

● Also make sure that <Use HTTP> and <Use Remote UI> are set to <On>.

Disabling HTTP Communication(P. 413)
Disabling Remote UI(P. 414)

System

Set the machine conguration.

● Conguring Basic E-Mail Settings Conguring Basic E-Mail Settings(P. 87)

● Conguring I-Fax Receiving Settings Conguring E-Mail/I-Fax

Communication Settings(P. 90)

● Conguring Detailed E-Mail/I-Fax Communication Settings (Authentication,

Encryption, etc.) Conguring E-Mail/I-Fax Communication Settings(P. 90)

86

Setting Up

Conguring Basic E-Mail Settings

16SE-01Y

This section describes how to congure the e-mail settings by using the Send Function Setting Tool. With the Send
Function Setting Tool, you can also register e-mail addresses to the Address Book.

● The Send Function Setting Tool helps you congure the basic settings for sending e-mails. Instead of the

Send Function Setting Tool, you can use the Remote UI to congure more detailed settings such as the
settings for POP authentication before sending or for encrypted communication. Conguring E-Mail/I-

Fax Communication Settings(P. 90)

Start the Send Function Setting Tool.

1

Using a Web browser

Enter "http://<the IP address of the machine>/sendsupport_login.html" in the address eld of a Web browser,
and press the [ENTER] key.

Using the DVD-ROM

Insert the provided DVD-ROM into the drive on the computer.

1

● Select a language and click [OK] if you are prompted to do so.

Click [Start Software Programs].

2

● If the [Software Programs/Manuals Setup] screen is not displayed, see Displaying the [Software

Programs/Manuals Setup] Screen(P. 732) .

● If [AutoPlay] is displayed, click [Run MInst.exe].

Click [Start] for [Send Function Setting Tool].

3

Click [Next].

4

● If you want to view "Send Setting Guide," click [How to Set].

● If the screen that cancels the Windows rewall is displayed, click [Yes].

Select the machine from [Device List] and click [Next].

5

87

Setting Up

If the machine is not displayed in [Device List]

● Click [Search Again]. If the problem persists, click [Search by IP Address], enter the IP address of the

machine, and then click [OK].

Conrm the settings and click [OK].

6

Click [Start].

2

● If the login screen is displayed, enter the appropriate ID and PIN in the corresponding text boxes, and then

click [Logon].

Click [Send to E-mail Settings].

3

● If the screen prompting you to enter the Address Book PIN is displayed, enter the PIN for the Address Book,

and click [OK]. Restricting Use of the Address Book(P. 404)

Specify the required settings.

4

[Registration]

[Favorites Number]

88

Setting Up

With the Send Function Setting Tool, you can register an e-mail address into <Favorites> in the Address
Book. Select a number from the drop-down list.

[Name for Favorites Number]

Enter the name for identifying the destination to be registered. Set a name that will be easy for you to
nd later in the Address Book.

[Send Destination Settings]

[Destination E-mail Address]

Enter the e-mail address that you want to send your scanned originals to.

[SMTP Server Settings]

[SMTP Server]

Enter the SMTP server name.

[SMTP Authentication]

Click the [Not Set] or [Set] radio button to match the authentication settings of the SMTP server. When
[Set] is selected, enter the user name in the [User Name] text box and password in the [Password] text
box.

Authentication methods for sending e-mails

● To prevent e-mail transmissions by unauthorized users, the machine supports SMTP authentication (SMTP

AUTH) and POP before SMTP. For more information about the required authentication method, contact
your Internet service provider or Network Administrator.

● POP before SMTP authentication can only be congured by using the Remote UI. Conguring E-Mail/I-

Fax Communication Settings(P. 90)

Click [Next].

5

Conrm the settings and click [Register].

6

Restart the machine.

7

● Turn OFF the machine, wait for at least 10 seconds, and turn it back ON.

Additional settings may be required depending on the network you are using. For more information, contact
your Internet service provider or Network Administrator.

● To enable TLS for e-mailing, see Conguring E-Mail/I-Fax Communication Settings(P. 90) .

● To change port numbers, see Changing Port Numbers(P. 376) .

LINKS

Procedure for Setting to Send E-Mail/Send and Receive I-Fax(P. 86)
Specifying E-Mail Settings(P. 315)
Registering Destinations(P. 182)

89

Setting Up

Conguring E-Mail/I-Fax Communication Settings

16SE-020

Use the Remote UI to congure the detailed send and receive settings, such as the settings for using the machine to
send and receive I-Faxes and the settings for POP authentication and encryption of communication before you send e­mail or I-Faxes. Contact your provider or network administrator for the required settings.

● For more information about the basic operations to be performed when setting the machine from the

Remote UI, see Setting Up Menu Options from Remote UI(P. 426) .

Start the Remote UI and log in to System Manager Mode. Starting Remote

1

UI(P. 418)

Click [Settings/Registration] on the Portal page. Remote UI Screen(P. 419)

2

Select [TX Settings] [Network Settings - E-Mail/I-Fax Settings].

3

Click [Edit].

4

Specify the required settings.

5

[SMTP Server]

Enter alphanumeric characters as the SMTP server name (or IP address) for sending e-mail and I-Faxes.

[E-Mail Address]

Enter alphanumeric characters for the e-mail address that you want to use for the machine.

[POP Server]

Enter alphanumeric characters as the SMTP server name or IP address for sending e-mail and I-Faxes.

[User Name]

Enter alphanumeric characters as the user name for the specied e-mail account when a POP3 server is used.

[Set/Change Password]

To set or change the password when a POP3 server is used, select the check box and enter alphanumeric
characters in [Password].

90

Setting Up

Specify the settings required for I-Fax reception

[POP RX]

Select the check box to receive I-Faxes.

[POP Interval]

This sets the interval (in minutes) used for automatically connecting to the POP3 server. If there are any I-Fax
documents on the server, they are automatically received and printed.

To disable automatic reception

● Set [POP Interval] to [0]. When [0] is set, you receive I-Faxes manually. Receiving I-Faxes

Manually(P. 254)

Conguring Pop Authentication before Sending

POP before SMTP authentication prevents unauthorized users from using e-mail and I-Faxes by performing
user authentication on the POP3 server.

[Use POP Authentication Before Sending]

To use the POP3 server for authentication before you send e-mail or I-Faxes, select the check box.

[Use APOP Authentication]

Select the check box to use APOP to encrypt the password during the authentication process.

Conguring SMTP authentication

If you congure SMTP authentication (SMTP AUTH), user identication by user name and password is
performed at the time of sending e-mail or I-Fax.

91

Setting Up

[Use SMTP Authentication (SMTP AUTH)]

To enable authentication on the SMTP server, select the check box and enter alphanumeric characters in the
[User Name] text box.

[Set/Change Password]

To specify or change the password, enter alphanumeric characters in the [Password] text box.

Conguring encrypted communication

You can congure encryption of communication with an SMTP or POP3 server.

[Use TLS for SMTP]

Select the check box to use TLS for encrypting communication with the SMTP server. Select the check box for
[Verify Certicate] or [Add CN to Verication Items] depending on your needs.

[Use TLS for POP]

Select the check box to encrypt communication with the POP3 server using TLS. Select the [Verify Certicate]
and [Add CN to Verication Items] check boxes as required.

Click [OK].

6

Restart the machine.

7

● Turn OFF the machine, wait for at least 10 seconds, and turn it back ON.

92