Canon iR3225N User Guide
Reference Guide
Reference Guide
Read this guide first.
Please read this guide before operating this product.
After you finish reading this guide, store it in a safe place for future reference.
ENGLISH
Contents
Before You Start Using This Machine
Installation Location and Handling …………………………………………………………1-2
Installation Precautions ………………………………………………………………………1-3
Avoid Installing the Machine in the Following Locations …………………………………1-4
Select a Safe Power Supply …………………………………………………………………1-7
Provide Adequate Installation Space ………………………………………………………1-8
Moving the Machine…………………………………………………………………………1-10
Handling Precautions ………………………………………………………………………1-11
Backing Up Data ……………………………………………………………………………1-14
Parts and Their Functions …………………………………………………………………1-16
External View ………………………………………………………………………………1-17
Internal View …………………………………………………………………………………1-19
Control Panel Parts and Functions ………………………………………………………1-20
Main Power and Control Panel Power ……………………………………………………1-22
How to Turn ON the Main Power …………………………………………………………1-23
Control Panel Power Switch ………………………………………………………………1-29
Shutting Down the Machine ………………………………………………………………1-30
What This Machine Can Do
What This Machine Can Do …………………………………………………………………2-2
Overview of the iR3245/iR3245N/iR3235/iR3235N/iR3225/iR3225N …………………2-6
The Touch Panel Display ……………………………………………………………………2-7
Switching the Functions Indicated on the Touch Panel Display …………………………2-8
Various Touch Panel Display Screens ……………………………………………………2-11
Adding New Functions………………………………………………………………………2-13
Specifying Settings …………………………………………………………………………2-15
Functions That Conserve Power …………………………………………………………2-17
Checking, Changing, and Cancelling Print Jobs …………………………………………2-19
Displaying a Help Screen …………………………………………………………………2-22
Reading Messages from the System Manager …………………………………………2-25
Types of Message Boards …………………………………………………………………2-26
Other Useful Functions ……………………………………………………………………2-28
Basic Operations
Using the Touch Panel Display ……………………………………………………………3-2
Frequently Used Keys ………………………………………………………………………3-3
Touch Panel Key Display ……………………………………………………………………3-4
Adjusting the Brightness ……………………………………………………………………3-6
Entering Characters from the Touch Panel Display ………………………………………3-7
Entering Characters …………………………………………………………………………3-8
Values in Inches ……………………………………………………………………………3-10
Entering the Department ID and Password ………………………………………………3-11
Using a Login Service ………………………………………………………………………3-14
Placing Originals ……………………………………………………………………………3-19
Document Sizes ……………………………………………………………………………3-20
Orientation……………………………………………………………………………………3-21
Platen Glass …………………………………………………………………………………3-23
Feeder ………………………………………………………………………………………3-26
Making Prints Using the Stack Bypass ……………………………………………………3-29
Multifunctional Operations …………………………………………………………………3-42
Available Paper Stock ………………………………………………………………………3-44
Volume Adjustment …………………………………………………………………………3-46
Adjusting the Alarm and Monitor Volume …………………………………………………3-47
Tone Settings ………………………………………………………………………………3-48
Checking the Counter and Controller Version ……………………………………………3-51
Checking Job Status ………………………………………………………………………3-53
Checking Job Status from the System Monitor Screen …………………………………3-54
Checking Job Status from the Print Job Screen …………………………………………3-59
Job Details……………………………………………………………………………………3-61
Checking Copy/Print Job Details …………………………………………………………3-62
Checking Copy/Print Job Details from the System Monitor Screen ……………………3-63
Checking Copy/Print Job Details from the Print Job Screen ……………………………3-65
Printing the Copy/Print Log…………………………………………………………………3-67
Printing Copy/Print Log from the System Monitor Screen ………………………………3-68
Printing the Copy/Print Log from the Print Job Screen …………………………………3-70
Priority Printing ………………………………………………………………………………3-71
Selecting the Job for Priority Printing from the System Monitor Screen ………………3-72
Selecting the Job for Priority Printing from the Print Job Screen ………………………3-73
Optional Equipment
System Configuration ………………………………………………………………………4-2
Optional Equipment …………………………………………………………………………4-3
Sample System Configurations ……………………………………………………………4-6
System Options ………………………………………………………………………………4-8
Available Combination of Options …………………………………………………………4-15
Utilities ………………………………………………………………………………………4-21
Cassette Feeding Unit-Y3 …………………………………………………………………4-22
Parts and Their Functions …………………………………………………………………4-23
Optional Accessories ………………………………………………………………………4-24
Paper Deck-Q1………………………………………………………………………………4-25
Parts and Their Functions …………………………………………………………………4-26
Envelope Feeder Attachment-C2 …………………………………………………………4-27
Parts and Their Functions …………………………………………………………………4-28
Feeder (DADF-U1) …………………………………………………………………………4-29
Parts and Their Functions …………………………………………………………………4-30
Platen Cover Type M ………………………………………………………………………4-31
Parts and Their Functions …………………………………………………………………4-32
Finisher-S1/Puncher Unit-Q1/S1/T1 ………………………………………………………4-33
Parts and Their Functions …………………………………………………………………4-34
Finishing Modes ……………………………………………………………………………4-35
Finisher-AE1/Saddle Finisher-AE2/Puncher Unit-L1/N1/P1 ……………………………4-40
Parts and Their Functions …………………………………………………………………4-41
Finishing Modes ……………………………………………………………………………4-42
Inner 2 Way Tray-D1 ………………………………………………………………………4-47
Parts and Their Functions …………………………………………………………………4-48
Copy Tray-J1…………………………………………………………………………………4-50
Parts and Their Functions …………………………………………………………………4-51
Card Reader-C1 ……………………………………………………………………………4-52
Procedure before Using the Machine ……………………………………………………4-53
Procedure after Using the Machine ………………………………………………………4-54
Department ID Management ………………………………………………………………4-55
Flow of Additional Functions Operations …………………………………………………4-56
Changing the Password and Page Limit …………………………………………………4-59
Checking the Page Counts on a Control Card……………………………………………4-66
Checking and Printing Counter Information………………………………………………4-67
Clearing Page Totals ………………………………………………………………………4-69
Accepting Print and Scan Jobs with Unknown IDs ………………………………………4-71
Additional Functions
What Are Additional Functions? ……………………………………………………………5-2
Additional Functions Settings Table ………………………………………………………5-5
Specifying Common Settings ………………………………………………………………5-25
Initial Function at Power ON ………………………………………………………………5-26
Default Display after Auto Clear……………………………………………………………5-31
Display the Remaining Paper Message …………………………………………………5-33
Inch Entry ……………………………………………………………………………………5-34
Auto Paper Selection/Auto Drawer Switching ……………………………………………5-35
Designating the Envelope Type……………………………………………………………5-37
Identifying the Type of Paper in a Paper Source…………………………………………5-38
Paper Select Screen Priority ………………………………………………………………5-40
Energy Consumption in the Sleep Mode …………………………………………………5-41
Distinguishing LTRR and STMT Originals ………………………………………………5-43
Output Tray Designation ……………………………………………………………………5-44
Setting the Printing Priority …………………………………………………………………5-47
Image Form …………………………………………………………………………………5-48
Storing an Image Form ……………………………………………………………………5-49
Checking Image Form Details ……………………………………………………………5-52
Erasing an Image Form ……………………………………………………………………5-53
User-Defined Text for Page Numbers and Watermarks ………………………………5-54
Registering User-Defined Text ……………………………………………………………5-55
Editing User-Defined Text …………………………………………………………………5-56
Erasing User-Defined Text …………………………………………………………………5-57
Standard Paper for the Stack Bypass ……………………………………………………5-58
Setting the Speed or Print Side Priority …………………………………………………5-61
Standard Local Print Settings………………………………………………………………5-63
Changing the Language Shown on the Touch Panel Display …………………………5-65
Reversing the Contrast of the Touch Panel Display ……………………………………5-66
Alternating the Print Output (Offset Jobs)…………………………………………………5-67
Inserting a Job Separation Sheet between Print Jobs …………………………………5-68
Inserting a Job Separation Sheet between Copy Sets …………………………………5-70
Job Duration Display ………………………………………………………………………5-72
Number of Copies/Wait Time Status Display ……………………………………………5-73
Setting an Output Tray to Hold Different Paper Sizes …………………………………5-74
Clean the Original Scanning Area Prompt ………………………………………………5-75
Data Compression Ratio for Remote Scans ……………………………………………5-76
Setting the Gamma Value for Remote Scans ……………………………………………5-77
Limiting Functions …………………………………………………………………………5-78
Returning the Common Settings to Their Defaults ………………………………………5-79
Timer Settings ………………………………………………………………………………5-80
Current Time Adjustment …………………………………………………………………5-81
Auto Sleep Time ……………………………………………………………………………5-82
Auto Clear Time ……………………………………………………………………………5-83
Time Until Unit Quiets Down ………………………………………………………………5-84
Daily Timer Settings…………………………………………………………………………5-85
Adjusting the Machine ………………………………………………………………………5-86
Zoom Fine Adjustment ……………………………………………………………………5-87
Saddle Stitch Staple Repositioning ………………………………………………………5-88
Saddle Stitch Position Adjustment…………………………………………………………5-89
Creep (Displacement) Correction Adjustment……………………………………………5-90
Automatic Gradation Adjustment …………………………………………………………5-91
Exposure Recalibration ……………………………………………………………………5-93
Adjusting the Secure Watermark Mode Settings…………………………………………5-94
Automatic Feeder Cleaning ………………………………………………………………5-100
Security
Specifying the System Manager Settings …………………………………………………6-2
Department ID Management ………………………………………………………………6-5
Registering the Department ID, Password, and Page Limit ……………………………6-7
Changing the Password and Page Limit …………………………………………………6-12
Erasing the Department ID and Password ………………………………………………6-15
Checking and Printing Counter Information………………………………………………6-17
Clearing Page Totals ………………………………………………………………………6-19
Accepting Print and Scan Jobs with Unknown IDs ………………………………………6-20
Remote UI ……………………………………………………………………………………6-22
Device Information Settings ………………………………………………………………6-24
Clearing the Message Board ………………………………………………………………6-26
Auto Online/Offline …………………………………………………………………………6-27
Auto Online …………………………………………………………………………………6-28
Auto Offline …………………………………………………………………………………6-29
Current Date and Time ……………………………………………………………………6-30
License Registration ………………………………………………………………………6-33
Setting System Monitor Screen Restrictions ……………………………………………6-36
Restricting Access to the System Monitor Screen ………………………………………6-37
Setting to Allow Secured Printing from the System Monitor Screen …………………6-38
Setting to Display Job Logs from the System Monitor Screen …………………………6-39
MEAP Settings ………………………………………………………………………………6-41
Use HTTP Server……………………………………………………………………………6-42
Printing Installed Application Information …………………………………………………6-44
Copy Set Numbering Options………………………………………………………………6-47
Displaying the Current Department ID/User Name………………………………………6-50
USB Settings…………………………………………………………………………………6-51
Using a USB Device…………………………………………………………………………6-52
Specifying Device Information Delivery Settings…………………………………………6-53
Registering/Deleting/Printing Delivery Destinations ……………………………………6-56
Registering Delivery Destinations …………………………………………………………6-57
Confirming Delivery Destination Settings…………………………………………………6-60
Deleting a Delivery Destination ……………………………………………………………6-61
Printing the Delivery Destinations …………………………………………………………6-62
Setting Automatic Delivery …………………………………………………………………6-63
Setting Manual Delivery ……………………………………………………………………6-67
Restricting the Reception of Device Information …………………………………………6-69
Restoring Device Information………………………………………………………………6-70
Restricting the Type of Information That Is Updated ……………………………………6-71
Checking/Printing the Communication Log ………………………………………………6-73
Checking the Communication Log…………………………………………………………6-74
Printing the Communication Log …………………………………………………………6-75
Initializing All Data/Settings ………………………………………………………………6-77
Setting the Display Method When Entering a Password ………………………………6-80
Setting the Secure Watermark Mode ……………………………………………………6-81
Forced Secure Watermark …………………………………………………………………6-82
Printer Driver Secure Watermark …………………………………………………………6-87
Specifying Encrypted Secured Printing Settings…………………………………………6-92
Setting to Receive Only Encrypted Secured Print Jobs …………………………………6-93
Detecting and Installing Drivers that Support Functions Specified on the Machine into
Your Computer …………………………………………………………………………6-94
Specifying Settings for All User Inboxes …………………………………………………6-95
Setting the Time until Documents Are Automatically Erased …………………………6-96
Printing upon Storing from the Printer Driver ……………………………………………6-97
Restricting Printer Jobs ……………………………………………………………………6-98
Storing/Editing Irregular Paper Types ……………………………………………………6-99
Storing Irregular Paper Types ……………………………………………………………6-100
Editing Irregular Paper Types ……………………………………………………………6-102
Erasing Irregular Paper Types……………………………………………………………6-104
chapter
Before You Start Using This Machine
This category describes what you should know before using the machine.
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1
Before You Start Using This Machine
Installation Location and Handling
This section describes precautions for installation location and handling. We recommend that you
read this section prior to using this machine.
1-2 Installation Location and Handling
Installation Precautions
1
Before You Start Using This Machine
Installation Precautions 1-3
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Before You Start Using This Machine
Avoid Installing the Machine in the Following Locations
Avoid locations subject to temperature and humidity extremes, whether low or
high.
For example, avoid installing the machine near water faucets, hot water heaters, humidifiers, air
conditioners, heaters, or stoves.
Avoid installing the machine in direct sunlight.
If this is unavoidable, use curtains to shade the machine. Be sure that the curtains do not block the
machine's ventilation slots or louvers, or interfere with the electrical cord or power supply.
Avoid poorly ventilated locations.
This machine generates a slight amount of ozone during normal use. Although sensitivity to ozone
may vary, this amount is not harmful. Ozone may be more noticeable during extended use or long
production runs, especially in poorly ventilated rooms. It is recommended that the room be
appropriately ventilated, sufficient to maintain a comfortable working environment, in areas of
1-4 Avoid Installing the Machine in the Following Locations
machine operation.
Avoid locations where a considerable amount of dus t accumulates.
Avoid locations where ammonia gas is emitted.
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Before You Start Using This Machine
Avoid locations near volatile or flammable materials, such as alcoho l or paint
thinner.
Avoid locations that are subject to vibration.
For example, avoid installing the machine on unstable floors or stands.
Avoid exposing the machine to rapid changes in temperature.
Avoid Installing the Machine in the Following Locations 1-5
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Before You Start Using This Machine
If the room in which the machine is installed is cold but rapidly heated, water droplets (condensation)
may form inside the machine. This may result in a noticeable degradation in the quality of the copied
image, the inability to properly scan an original, or the copies having no printed image at all.
Avoid installing the machine near computers or other precision electronic
equipment.
Electrical interference and vibrations generated by the machine during printing can adversely affect
the operation of such equipment.
Avoid installing the machine near televisions, radios, or similar electronic
equipment.
The machine might interfere with sound and picture signal reception. Insert the power plug into a
dedicated power outlet, and maintain as much space as possible between the machine and other
electronic equipment.
Do not remove the machine's leveling feet.
Do not remove the machine's leveling feet after the machine has been installed. If you put weight on
the front of the machine while the drawers or units within the machine are pulled out, the machine
may fall forward. To prevent this from happening, make sure that the machine's leveling feet are in
place.
1-6 Avoid Installing the Machine in the Following Locations
Select a Safe Power Supply
Plug the machine into a 220 - 240 V AC outlet.
Make sure that the power supply for the machine is safe, and has a steady
voltage.
Do not connect other electrical equipment to the same power outlet to which
the machine is connected.
Do not connect the power cord to a multiplug power strip, as this may cause a
fire or electrical shock.
The power cord may become damaged if it is often stepped on or if heavy
objects are placed on it. Continued use of a damaged power cord can lead to
an accident, such as a fire or electrical shock.
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Before You Start Using This Machine
Select a Safe Power Supply 1-7
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Before You Start Using This Machine
Provide Adequate Installation Space
Provide enough space on each side of the machine for unrestricted operation.
No option is attached.
The optional Feeder (DADF-U1) (standard-equipped for the iR3245N/iR3235N/iR3225N),
Finisher-S1, and Paper Deck-Q1 are attached.
The optional Feeder (DADF-U1) (standard-equipped for the iR3245N/iR3235N/iR3225N), Saddle
1-8 Provide Adequate Installation Space
Finisher-AE2, Puncher Unit-L1, Buffer Pass Unit-E2, and Paper Deck-Q1 are attached.
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Before You Start Using This Machine
Provide Adequate Installation Space 1-9
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Before You Start Using This Machine
Moving the Machine
If you intend to move the machine, even to a location on the same floor of your
building, contact your local authorized Canon dealer beforehand. Do not
attempt to move the machine yourself.
1-10 Moving the Machine
Handling Precautions
Do not attempt to disassemble or modify the machine.
Some parts inside the machine are subject to high-voltages and temperatures.
Take adequate precautions when inspecting the inside of the machine. Do not
carry out any inspections not described in this manual.
Be careful not to spill liquid or drop any foreign objects, such as paper clips or
staples inside the machine . If a foreign object comes into contact with
electrical parts inside the machine, it might cause a short circuit and result in a
fire or electrical shock.
1
Before You Start Using This Machine
If there is smoke, or unusual noise, immediately turn the main power switch
OFF, disconnect the power cord from the outlet, and call your local authorized
Canon dealer. Using the machine in this state may cause a fire or electrical
shock. Also, avoid placing objects around the power plug so that the machine
can be disconnected whenever necessary.
Handling Precautions 1-11
1
Before You Start Using This Machine
Do not turn the main power switch OFF or open the front covers while the
machine is in operation. Thi s might result in paper jams.
Do not use flammable sprays, such as spray glue, near the machine. There is a
danger of ignition.
This machine generates a slight amount of ozone during normal use. Although
sensitivity to ozone may vary, this amount is not harmful. Ozone may be more
noticeable during extended use or long production runs, especially in poorly
ventilated rooms. It is recommended that the room be appropriately ventilated,
sufficient to maintain a comfortable working environment, in areas of machine
operation.
For safety reasons, turn OFF the control panel power switch of the machine
when it will not be used for a long period of time, such as overnight. As an
added safety measure, turn OFF the main power switch, and disconnect the
power cord when the machine will not be used for an extended period of time,
such as during consecutive holidays.
1-12 Handling Precautions
Use a modular cable that is shorter than three metres.
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Before You Start Using This Machine
Handling Precautions 1-13
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Before You Start Using This Machine
Backing Up Data
Data such as the Address Book and Additional Functions settings are stored on the internal hard disk
of the machine.
Please regularly back up your important data, as it is possible that a malfunction in the hard disk may
cause received data and stored data to be lost.
Please note that Canon will not be held responsible for any damages caused by the loss of data.
The data that can be backed up is indicated below.
Address Book, Additional Functions settings, forwarding settings, Mail Box
function data (User Inbox data, forms for the Form Composition mode)
For information on backing up (exporting) this data, see the Remote UI Guide.
Data that can be backed up using the Device Information Delivery Settings
mode
You can perform temporary backing up of your data by delivering data registered in the machine to
other client machines. For information on the Device Information Delivery Settings mode, see
"Security(p.6-1)."
Data relating to MEAP
License files for MEAP applications
For information on backing up (downloading) license files, see the MEAP SMS Administrator Guide.
User authentication information registered for the Local Device Authentication system of SSO-H
(Single Sign-On H)
For information on backing up (exporting) user authentication information, see the MEAP SMS
Administrator Guide.
Data stored by MEAP applications
You may be able to back up data stored by MEAP applications, depending on the application. For
1-14 Backing Up Data
more information, see the documentation for each MEAP application.
Remark
If your machine is not connected to a network, it is
recommended that you print and store important
information such as the Address Book. See the
Sending and Facsimile Guide.
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Before You Start Using This Machine
Backing Up Data 1-15
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Before You Start Using This Machine
Parts and Their Functions
This section provides you with the names and functions of all the parts on the outside and inside of
the main unit, control panel, and the touch panel display. An illustration of the machine with some
optional equipment attached to it is also provided. For more information on optional equipment, parts
and their functions, see "Optional Equipment(p.4-1)."
1-16 Parts and Their Functions
External View
The optional Feeder (DADF-U1) (standard-equipped for the iR3245N/iR3235N/iR3225N) and
Cassette Feeding Unit-Y3 are attached.
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Before You Start Using This Machine
1 Feeder (DADF-U1) (Optional)
Originals placed in the feeder are
automatically fed sheet by sheet to the platen
glass for scanning. The feeder also
automatically turns over two-sided originals to
make two or one sided copies. The feeder
(DADF-U1) is standard-equipped for the
iR3245N/iR3235N/iR3225N.
3 Main Unit's Right Cover
Open this cover when clearing a paper jam
inside the main unit.
5
Main Power Switch
Press to the "I" side to turn the power ON. (See
"Main Power and Control Panel Power(p.1-22).")
7 Paper Drawer 2
Holds up to 550 sheets of paper (80 g/m2).
2
Control Panel
Includes the ke ys, touch pa nel display, and
ind ica tors required for opera ting the machine. (See
"Control P an el P arts and Functions(p .1-20).")
4 Stack Bypass
Use the stack bypass to feed paper manually,
and for loading nonstandard paper stock, such
as envelopes. (See "Basic Operations(p.3-1).")
6 Paper Drawer's Right Cover
Open this cover when clearing a paper jam in
Paper Drawers 1 and 2.
8 Paper Drawer 1
Holds up to 550 sheets of paper (80 g/m2).
External View 1-17
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Before You Start Using This Machine
11 Test Button
9 Output Tray
Prints and copies are output to this tray.
Press this button to periodically test the circuit
breaker.
Remark
For more information on the optional equipment parts
and their functions, see "Optional Equipment(p.4-1)."
10 Output Paper Tray Guide
Tilt the output paper tray guide up to prevent
output papers from falling down.
12 Breaker
Detects excess current or leakage current.
1-18 External View
Internal View
The optional Feeder (DADF-U1) (standard-equipped for the iR3245N/iR3235N/iR3225N) and
Cassette Feeding Unit-Y3 are attached.
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Before You Start Using This Machine
1 Platen Glass
Use the platen glass when scanning books,
thick originals, thin originals, transparencies,
etc.
3 Duplexing Unit
Pull out the duplexing unit to clear a paper
jam.
5 Toner Cartridge
When toner runs out, pull out the toner
cartridge, and replace it with a new one. Toner
cartridges are sold separately (not standard
equipment).
2 Fixing Unit's Upper Cover
Open this cover to clear a paper jam in the
fixing unit.
4 Toner Supply Port Cover
Open this cover to replace the toner cartridge.
Internal View 1-19
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Before You Start Using This Machine
Control Panel Parts and Functions
1
Control Panel Power Switch (Sub Power
Supply)
Press to turn the control panel ON or OFF.
When the control panel power switch is held
for more than three seconds, it initiates the
Shutdown mode. (See "Shutting Down the
Machine(p.1-30).") When turned OFF, the
machine is in the Sleep mode.
3 Stop key
Press to stop a job in progress, such as a
scan, copy, or fax (scanning only) job.
5 Main Power Indicator
Lights when the main power is turned ON.
1-20 Control Panel Parts and Functions
2 Counter Check key
Press to display the copy and print count totals
on the touch panel display.
4 Start key
Press to start an operation.
6 Error Indicator
Flashes or lights if there is an error in the
machine. When the Error indicator flashes,
follow the instructions that appear on the touch
panel display. When the Error indicator
maintains a steady red light, contact your local
authorized Canon dealer.
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