Canon imagePRESS C800, imagePRESS C700 Operation Guide

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Operation guide

imag e PRESS C800 Series

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No part of this publication may be reproduced, transmitted, transcribed, stored in a retrieval system, or translated into any language or computer language in any form or by any means, electronic, mechanical, magnetic, optical, chemical, manual or otherwise, without the prior written permission of Canon Inc.

Edition 2014-10

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Contents

Chapter 1

Preface................................................................................................................................. 7

Disclaimers........................................................................................................................................................8

Trademarks....................................................................................................................................................... 9

Notes for the reader....................................................................................................................................... 11

Installation precautions..................................................................................................................................12

Handling precautions..................................................................................................................................... 16

Information in this operation guide.............................................................................................................. 18

Chapter 2

Explore the print system..................................................................................................19

What can this print system do for you?........................................................................................................20

What output can you create.......................................................................................................................... 21

Media for your output..............................................................................................................................21

Finishing for your output.........................................................................................................................23

Color reproduction for your output........................................................................................................ 26

PRISMAsync operating concept....................................................................................................................28

Main hardware parts...................................................................................................................................... 32

Overview of licenses...................................................................................................................................... 35

Control panel.................................................................................................................................................. 36

Paper Input......................................................................................................................................................38

Paper module .......................................................................................................................................... 38

Bulk paper module...................................................................................................................................39

Inserter...................................................................................................................................................... 40

Automatic document feeder................................................................................................................... 41

Special feeder...........................................................................................................................................42

Finishing and delivery....................................................................................................................................43

Professional stacker / stapler.................................................................................................................. 43

Standard stacker / stapler........................................................................................................................45

Professional puncher............................................................................................................................... 46

Folder........................................................................................................................................................ 47

Output tray................................................................................................................................................48

Chapter 3

Prepare the jobs................................................................................................................ 49

Prepare print jobs........................................................................................................................................... 50

Prepare print jobs with the printer driver.............................................................................................. 50

Prepare print jobs with PRISMAprepare................................................................................................ 52

Print a file from a USB drive................................................................................................................... 54

Prepare copy and scan jobs...........................................................................................................................55

Copy jobs.................................................................................................................................................. 55

Scan jobs.................................................................................................................................................. 57

Use the automatic document feeder to copy or scan........................................................................... 59

Use the glass plate to copy or scan........................................................................................................61

Make a copy..............................................................................................................................................63

Make a scan.............................................................................................................................................. 64

Use templates for recurring jobs............................................................................................................ 66

Copy subsets (combined copying)......................................................................................................... 67

Scan subsets (combined scanning)........................................................................................................68

imagePRESS C800 Series

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Contents

Chapter 4

Plan the jobs......................................................................................................................69

Set up your print production preferences.................................................................................................... 70

Automated workflows............................................................................................................................. 70

Workflow profiles ....................................................................................................................................73

Select a workflow profile.........................................................................................................................79

Select an accounting mode.....................................................................................................................80

Change or disable the warning time...................................................................................................... 82

Change the system language..................................................................................................................83

Use of shorter job names........................................................................................................................ 84

Adjust the readability of the control panel ........................................................................................... 85

Use the remote monitor.......................................................................................................................... 86

Transaction printing.................................................................................................................................87

Print in transaction printing mode..........................................................................................................90

Use the DocBox.............................................................................................................................................. 91

DocBox......................................................................................................................................................91

Change a DocBox job.............................................................................................................................. 92

Combine DocBox jobs............................................................................................................................. 93

Lock DocBox job settings........................................................................................................................ 94

Print DocBox jobs.....................................................................................................................................95

Load and assign media.................................................................................................................................. 96

Add temporary media to the media catalog..........................................................................................96

Assign media to a paper tray.................................................................................................................. 97

Manage the jobs in the queue.......................................................................................................................99

Job management in the queues............................................................................................................. 99

View the jobs in the queues.................................................................................................................. 102

Bundle jobs.............................................................................................................................................103

Add extra sheets to a job.......................................................................................................................105

Change job settings............................................................................................................................... 106

Use page programming........................................................................................................................ 107

Print a waiting job ................................................................................................................................. 109

Print a scheduled job immediately....................................................................................................... 110

Move a scheduled job to the list of waiting jobs.................................................................................111

Reprint a job........................................................................................................................................... 112

Send a job to another printer................................................................................................................113

Remove print jobs..................................................................................................................................114

Chapter 5

Print the jobs................................................................................................................... 115

Proofing.........................................................................................................................................................116

Proof and test prints.............................................................................................................................. 116

Make a proof...........................................................................................................................................118

Print a job ticket......................................................................................................................................119

Keep the system printing.............................................................................................................................120

System monitoring................................................................................................................................ 120

Schedule................................................................................................................................................. 122

Load media for the scheduled jobs...................................................................................................... 125

Check the filling level of the toner cartridge........................................................................................127

Check the filling level of the staple cartridge.......................................................................................128

Check the filling level of the waste toner container............................................................................ 129

Handle media................................................................................................................................................130

Check and prepare media before loading............................................................................................130

Check and prepare envelopes before loading..................................................................................... 132

Check and prepare transparencies before loading............................................................................. 134

Load media into the internal paper trays.............................................................................................135

Load media into the paper module...................................................................................................... 137

Load media into the bulk paper module.............................................................................................. 141

Load media into the special feeder...................................................................................................... 145

imagePRESS C800 Series

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Contents

Load media into the inserter................................................................................................................. 147

Load envelopes into the internal paper trays...................................................................................... 149

Load tab paper into the internal paper trays....................................................................................... 152

Stop printing................................................................................................................................................. 154

Remove printed output from the stacker/stapler.......................................................................................155

Store the printed output.............................................................................................................................. 158

Chapter 6

Keep the image quality high..........................................................................................159

Calibration.....................................................................................................................................................160

About calibration....................................................................................................................................160

Calibrate the printer............................................................................................................................... 162

Calibrate the media family.................................................................................................................... 163

Calibrate for maximum print quality.................................................................................................... 165

Adjust the color quality................................................................................................................................166

About image and color adjustments.................................................................................................... 166

Adjust CMYK curves for a single job....................................................................................................167

Adjust CMYK curves for all jobs........................................................................................................... 169

Automatic color mismatch correction..................................................................................................171

Register the color tones for the ACCT function...................................................................................172

Correct the color tones with the ACCT function..................................................................................173

Create a trapping preset........................................................................................................................ 174

Adjust the print quality for media............................................................................................................... 175

About print quality for media................................................................................................................175

Correct curled output media................................................................................................................. 176

Perform a media registration................................................................................................................ 177

Correct skewed and rotated images.....................................................................................................179

Chapter 7

Maintain the print system..............................................................................................181

System configuration and maintenance.................................................................................................... 182

Consumables................................................................................................................................................ 185

Use the power modes.................................................................................................................................. 189

Turn on the print system....................................................................................................................... 189

Turn off the print system.......................................................................................................................190

Restart the print system........................................................................................................................ 191

Use the energy save modes..................................................................................................................192

Refill toner and staples................................................................................................................................ 193

Replace a toner cartridge...................................................................................................................... 193

Replace the waste toner container....................................................................................................... 196

Replace in the professional stacker / stapler the staple cartridge in the staple unit........................ 199

Replace in the professional stacker / stapler the staple cartridge in the saddle-stitch unit.............201

Replace in the standard stacker / stapler the staple cartridge in the staple unit.............................. 204

Replace in the standard stacker /stapler the staple cartridge in the saddle-stitch unit....................207

Remove the staple waste...................................................................................................................... 209

Remove in the professional stacker /stapler the punch waste ..........................................................211

Remove in the standard stacker / stapler the punch waste................................................................213

Keep the print system clean........................................................................................................................ 214

Cleaning tasks and procedures.............................................................................................................214

Clean the control panel..........................................................................................................................215

Clean the glass plate area..................................................................................................................... 216

Clean the automatic document feeder scanning area........................................................................ 217

Clean the scanning sensors.................................................................................................................. 219

Clean the automatic document feeder rollers..................................................................................... 220

Clean the inside of the print module.................................................................................................... 221

Clean the corona assembly wires.........................................................................................................222

Clean the main unit rollers.................................................................................................................... 223

Refresh the fixing belt............................................................................................................................224

Enable Remote Service................................................................................................................................ 225

imagePRESS C800 Series

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Contents

Read the counters.........................................................................................................................................226

Chapter 8

Help.................................................................................................................................. 227

Access the print module parts.....................................................................................................................228

Problem Solving........................................................................................................................................... 230

Optimize the scan quality of the print system........................................................................................... 232

Fix "density not within required range" error............................................................................................ 233

Chapter 9

References....................................................................................................................... 235

Job settings...................................................................................................................................................236

Copy job settings................................................................................................................................... 236

Scan job settings....................................................................................................................................240

Print job settings.................................................................................................................................... 242

Output settings, values and icons........................................................................................................ 246

Zoom function.............................................................................................................................................. 250

Feed direction............................................................................................................................................... 251

Feed direction for stapling.................................................................................................................... 251

Feed direction for punching.................................................................................................................. 256

Feed direction for folding...................................................................................................................... 257

Feed direction for the inserter...............................................................................................................259

Feed instruction for envelopes............................................................................................................. 261

Feed instruction for tab paper...............................................................................................................263

Status indicators...........................................................................................................................................264

Job status indicators..............................................................................................................................264

Paper tray indicators..............................................................................................................................265

More PRISMAsync color information......................................................................................................... 266

System specifications.................................................................................................................................. 268

Print system specifications....................................................................................................................268

Paper input specifications..................................................................................................................... 270

Finishing and delivery specifications .................................................................................................. 274

Remote monitor specifications............................................................................................................. 288

Media specifications.....................................................................................................................................289

Supported media types for paper input optionals.............................................................................. 289

Supported media sizes by paper input optional................................................................................. 291

Supported envelope types by paper input optional........................................................................... 292

Settings Editor.............................................................................................................................................. 293

Settings Editor specifications................................................................................................................293

Settings Editor media attributes........................................................................................................... 294

Settings Editor settings and information............................................................................................. 295

Index.................................................................................................................................305

imagePRESS C800 Series

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Chapter 1 Preface

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Disclaimers

The information in this document is subject to change without notice.

CANON INC. MAKES NO WARRANTY OF ANY KIND WITH REGARD TO THIS MATERIAL, EITHER EXPRESS OR IMPLIED, EXCEPT AS PROVIDED HEREIN, INCLUDING WITHOUT LIMITATION, THEREOF, WARRANTIES AS TO MARKETABILITY, MERCHANTABILITY, FITNESS FOR A PARTICULAR PURPOSE OF USE OR NON-INFRINGEMENT. CANON INC. SHALL NOT BE LIABLE FOR ANY DIRECT, INCIDENTAL, OR CONSEQUENTIAL DAMAGES OF ANY NATURE, OR LOSSES OR EXPENSES RESULTING FROM THE USE OF THIS MATERIAL.

To view the manual in PDF format, Adobe Reader/Adobe Acrobat Reader is required. If Adobe Reader/Adobe Acrobat Reader is not installed on your system, please download it from the Adobe Systems Incorporated website.

Chapter 1 - Preface

imagePRESS C800 Series

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Trademarks

Océ, Océ PRISMA, Océ PRISMAsync, Océ PRISMAprepare and Océ PRISMAaccess are registered trademarks of Océ.

PANTONE® Colors displayed in the software application or in the user documentation may not match PANTONE-identified standards. Consult current PANTONE Color Publications for accurate color. PANTONE® and other Pantone, Inc. trademarks are the property of Pantone, Inc. © Pantone, Inc., 2007

Pantone, Inc. is the copyright owner of color data and/or software which are licensed to (insert name of your company) to distribute for use only in combination with (insert appropriate name of Licensed Materials). PANTONE Color Data and/or Software shall not be copied onto another disk or into memory unless as part of the execution of (insert appropriate name of Licensed Materials).

Xerox is a registered trademark of Xerox Corporation.

This product contains the Universal Font Scaling Technology or UFST® under license from Monotype Imaging, Inc. UFST® is a trademark of Monotype Imaging, Inc. registered in the United States Patent and Trademark Office and may be registered in certain jurisdictions.

Trademarks

Apple, AppleTalk, EtherTalk, LocalTalk, Mac, Macintosh, Mac OS, and Safari are trademarks of Apple Inc., registered in the U.S. and other countries.

Microsoft, Windows, Windows Vista, Windows Server, Internet Explorer, Excel and PowerPoint are either registered trademarks or trademarks of Microsoft Corporation in the United States and/or other countries.

Java and all Java based trademarks and logos are trademarks or registered trademarks of Oracle and/or its affiliates.

Adobe, PostScript, and the PostScript logo are either registered trademarks or trademarks of Adobe Systems Incorporated in the United States and/or other countries.

Protected by U.S. Patents 5,737,599; 5,781,785; 5,819,301; 5,929,866; 5,943,063; 6,073,148; 6,515,763; 6,639,593; 6,754,382; 7,046,403; 7,213,269; 7,242,415; Patents pending in the U.S. and other countries.

imagePRESS C800 Series

Chapter 1 - Preface

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Trademarks

All instances of the name PostScript in the text are references to the PostScript language as defined by Adobe Systems Incorporated unless otherwise stated. The name PostScript also is used as a product trademark for Adobe Systems' implementation of the PostScript language interpreter.

Except as otherwise stated, any reference to a "PostScript printing device," "PostScript display device," or similar item refers to a printing device, display device or item (respectively) that contains PostScript technology created or licensed by Adobe Systems Incorporated and not to devices or items that purport to be merely compatible with the PostScript language.

Adobe, the Adobe logo, PostScript, the PostScript logo, and PostScript 3 are either registered trademarks or trademarks of Adobe Systems Incorporated in the United States and/or other countries.

Linux is a registered trademark of Linus Torvalds. Microsoft and Windows are either registered trademarks or trademarks of Microsoft Corporation in the United States and/or other countries.

All other trademarks are the property of their respective owners.

The PDF logo is a trademark or registered trademark of Adobe Systems Incorporated in the United States and other countries.

Protected by U.S. Patents 6,185,684; 6,205,549; 7,213,269; 7,272,628; 7,278,168; Patents pending in the U.S. and other countries.

Adobe, the Adobe logo, PostScript, the PostScript Logo, and PostScript 3 are either registered trademarks or trademarks of Adobe Systems Incorporated in the United States and/or other countries.

All other trademarks are the property of their respective owners.

Other product and company names herein may be the trademarks of their respective owners.

Chapter 1 - Preface

imagePRESS C800 Series

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Notes for the reader

Introduction

This manual helps you to use the imagePRESS C800 Series. The manual contains a description of the product and guidelines to use and operate the imagePRESS C800 Series.

Definition

Attention-Getters

Parts of this manual require your special attention. These parts can provide the following:

• Additional general information, for example, information that is useful when you perform a task.

• Information to prevent personal injuries or property damage.

Symbols used in this manual

The following symbols are used in this manual to explain procedures, restrictions, handling precautions, and instructions that should be observed for safety.

Overview of the attention-getters

Word Icon Indicates

Notes for the reader

WARNING

CAUTION

IMPORTANT

NOTE

- Indicates an operation that must not be performed.

Indicates a warning concerning operations that may lead to death or injury to persons if not performed correctly. To use the machine safely, always pay attention to these warnings.

Indicates a caution concerning operations that may lead to injury to persons if not performed correctly. To use the machine safely, always pay attention to these cautions.

Indicates operational requirements and restrictions. Be sure to read these items carefully to operate the machine correctly and to avoid damaging the machine or property.

Indicates a clarification of an operation or contains additional explanations for a procedure. Reading these notes is highly recommended.

Read these items carefully and make sure not to perform the described operations.

imagePRESS C800 Series

Chapter 1 - Preface

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Installation precautions

Avoid installing the machine in the following locations

•

Avoid locations subject to temperature and humidity extremes, whether low or high.

For example, avoid installing the machine near water faucets, hot water heaters, humidifiers, air conditioners, heaters, or stoves.

•

Avoid installing the machine in direct sunlight.

If this is unavoidable, use curtains to shade the machine. Be sure that the curtains do not block the machine's ventilation slots or louvers, or interfere with the electrical cord or power supply.

•

Avoid poorly ventilated locations.

This machine generates a slight amount of ozone etc. during normal use. Although sensitivity to ozone etc. may vary, this amount is not harmful. Ozone etc. may be more noticeable during extended use or long production runs, especially in poorly ventilated rooms. It is recommended that the room be appropriately ventilated, sufficient to maintain a comfortable working environment, in areas of machine operation. In addition, do not install this machine where it exhausts directly onto a person.

•

Avoid locations where a considerable amount of dust accumulates.

•

Avoid locations where ammonia gas is emitted.

Chapter 1 - Preface

imagePRESS C800 Series

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Installation precautions

•

Avoid locations near volatile or flammable materials, such as alcohol or paint thinner.

•

Avoid locations that are subject to vibration.

For example, avoid installing the machine on unstable floors or stands.

•

Avoid exposing the machine to rapid changes in temperature.

If the room in which the machine is installed is cold but rapidly heated, water droplets (condensation) may form inside the machine. This may result in a noticeable degradation in the quality of the copied image, the inability to properly scan an original, or the copies having no printed image at all.

•

Avoid installing the machine near computers or other precision electronic equipment.

Electrical interference and vibrations generated by the machine during printing can adversely affect the operation of such equipment.

•

Avoid installing the machine near televisions, radios, or similar electronic equipment.

The machine might interfere with sound and picture signal reception. Insert the power plug into a dedicated power outlet, and maintain as much space as possible between the machine and other electronic equipment.

•

Contact an authorized Canon dealer if communication is unavailable.

Depending on your locale or your telephone connection, you may be unable to perform data communication. In this case, contact your local authorized Canon dealer.

•

Do not remove the machine's leveling feet.

imagePRESS C800 Series

Chapter 1 - Preface

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Installation precautions

Do not remove the machine's leveling feet after the machine has been installed. If you put weight on the front of the machine while the drawers are pulled out, the machine may fall forward. To prevent this from happening, make sure that the machine's leveling feet are in place.

•

Avoid installing the machine at high altitudes of about 3,000 meters above sea level, or higher.

Machines with a hard disk may not operate properly when used at high altitudes of about 3,000 meters above sea level, or higher.

Select a safe power supply

•

Plug the machine into an outlet that is 208 V AC 20 A or greater.

•

Make sure that the power supply for the machine is safe, and has a steady voltage.

•

Do not connect other electrical equipment to the same power outlet to which the machine is connected.

•

Do not connect the power cord to a multiplug power strip, as this may cause a fire or electrical shock.

•

The power cord may become damaged if it is stepped on, affixed with staples, or if heavy objects are placed on it. Continued use of a damaged power cord can lead to an accident, such as a fire or electrical shock.

•

The power cord should not be taut, as this may lead to a loose connection and cause overheating, which could result in a fire.

•

If excessive stress is applied to the connection part of the power cord, it may damage the power cord or the wires inside the machine may disconnect. This could result in a fire. Avoid the following situations:

• Connecting and disconnecting the power cord frequently.

• Tripping over the power cord.

• The power cord is bent near the connection part, and continuous stress is being applied to the power outlet or the connection part.

• Applying excessive force on the power plug.

Moving the machine

If you intend to move the machine, even to a location on the same floor of your building, contact your local authorized Canon dealer beforehand. Do not attempt to move the machine yourself.

Provide Adequate Installation Space

Provide enough space on each side of the machine for unrestricted operation.

When the Output Tray-A1, Duplex Color Image Reader Unit-H1, and control panel are attached:

Chapter 1 - Preface

imagePRESS C800 Series

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100 mm /4” *1

1,952 mm / 76 7/8”

1,524 mm / 60”

800 mm / 31 1/2” *2

6,445 mm / 253 3/4”

1,765 mm / 69 1/2”

Installation precautions

*1 Make sure to provide at least 800 mm / 31 1/2" of space if you attach one or more of the following: Paper Folding Unit-F1, Professional Puncher-C1, Document Insertion Unit-M1 or MultiDrawer Paper Deck-A1..

When the Two-Knife Booklet Trimmer-A1, Booklet Trimmer-D1, Saddle Finisher-AM2, Paper Folding Unit-F1, Perfect Binder-D1, Professional Puncher Integration Unit-A1, Professional Puncher-C1, Document Insertion Unit-M1, Duplex Color Image Reader Unit-H1, control panel, and Multi-Drawer Paper Deck-A1. are attached:

*2 Make sure you provide at least 100 mm / 4" of space if none of the Paper Folding Unit-F1, Professional Puncher-C1, Document Insertion Unit-M1, or Multi-Drawer Paper Deck-A1. are attached.

imagePRESS C800 Series

Chapter 1 - Preface

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Handling precautions

Do not attempt to disassemble or modify the machine.

Some parts inside the machine are subject to high voltages and temperatures. Take adequate precautions when inspecting the inside of the machine. Do not carry out any inspections that are not described in the manuals for this machine.

Be careful not to spill liquid or drop any foreign objects, such as paper clips or staples inside the machine. If a foreign object comes into contact with electrical parts inside the machine, it might cause a short circuit and result in a fire or electrical shock.

Chapter 1 - Preface

If there is smoke, or unusual noise, immediately turn the main power switch OFF, disconnect the power cord from the power outlet, and then call your local authorized Canon dealer. Using the machine in this state may cause a fire or electrical shock. Also, avoid placing objects around the power plug so that the machine can be disconnected whenever necessary.

Do not turn the main power switch OFF or open the front covers while the machine is in operation. This may result in paper jams.

Do not use flammable sprays, such as spray glue, near the machine. There is a danger of ignition.

imagePRESS C800 Series

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Handling precautions

For safety reasons, press the sleep button

when it will not be used for a long period of time, such as overnight. As an added safety measure, turn OFF the main power switch, and disconnect the power cord when the machine will not be used for an extended period of time, such as during consecutive holidays.

Use a USB cable that is shorter than 3 meters / 9' 10" inch.

Paper that has just been output from the machine may be hot. Be careful when removing or aligning paper from the output tray. Touching paper right after it is output may result in lowtemperature burns.

imagePRESS C800 Series

Chapter 1 - Preface

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Information in this operation guide

Read this operation guide to learn what this product can do for you, how to operate and maintain the print system and how to use it in a safe way.

The guide begins with basic information on the print system parts, the concept workflow and an overview of useful functions (Chapter 2).

In the next chapters you can find instructions that detail how to prepare, submit, plan and print jobs in (Chapter 3, 4 and 5). Please read the media handling instructions carefully.

To keep the image quality high, it is important to read the calibration information and the instructions detailing how to adjust the color and media quality (Chapter 6).

Maintenance instructions teach you how to keep the print system clean and the performance high (Chapter 7).

When you encounter problems, you can find some useful solutions for common problems (Chapter 8).

The reference chapter provides you with topics and detailed information and specifications about your product and the product supplies (Chapter 9).

Other product information

On the downloads site downloads.oce.com you can find the following product information:

• Separate operation guides for the print system and system accessories

• Separate reference guides for the product

• Separate safety guides for the print system and system accessories

• Third party software overview

Guides on the use of optionals

This operation guide includes the functions and descriptions of the following finishing optionals:

• Document Insertion Unit-M1

• Professional Puncher-C1 and Professional Puncher Integration Unit-A1

• Paper Folding Unit-F1

• Finisher-AM1 / Saddle Finisher-AM2

• Puncher Unit-BS1

• Staple Finisher-T1 / Booklet Finisher-T1

• External 2/3 Hole Puncher-C1

The following optionals have their own operation guides:

• Perfect Binder-D1

• High Capacity Stacker-G1

• Booklet Trimmer-D1

• Two-Knife Booklet Trimmer-A1

Chapter 1 - Preface

imagePRESS C800 Series

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Chapter 2 Explore the print system

Page 20

What can this print system do for you?

The imagePRESS C800 Series is an easy-to-use multitasking print system that offers many useful functions.

•

There is one central control panel, the single point of control, which simplifies the print process.

•

The workflow concept places the operator at the control panel in a central position. The print operator can manage colors, jobs and schedules, and last-minute job changes from the control panel.

•

The workflow concept supports efficient task splitting to make the best use of staff resources and expertise.

•

The central media catalog is available across the whole print workflow. This ensures first-timeright output.

•

The intelligent color management helps you: without an expert color knowledge, you can reproduce a high and consistent color quality.

•

The input and finishing optionals support many different media types and finishing options. The print system can staple, fold, trim or punch the printed output in various ways. You can print professional looking, high quality output, such as stapled booklets and books with glued, preprinted covers.

•

You can use the print system in two modes: document printing and transaction printing.

This operation guide helps you to meet business demands when you prepare, plan and print your jobs with the print system.

Chapter 2 - Explore the print system

imagePRESS C800 Series

Page 21

What output can you create

Media for your output

Media catalog for media selection

PRISMAsync controls the media definition centrally with the media catalogue. The controller's media-based workflow PRISMAsync results in less mistakes.

page 28 (See )

When you prepare a job, you can select media from the media catalog. The media catalog stores attributes for all media that are key to the print quality, such as size, weight, media type, color, media family and surface. (See

A media family is a group of media that has the same specifications and uses the same color output profile. (See

After the job submission, use the schedule to see which media the job requires and when to assign these media to paper trays.

Temporary media

Color reproduction for your output

Settings Editor media attributes

What output can you create

PRISMAsync operating concept

on page 294)

on page 26)

During the job preparation you can also temporarily specify media for a job. Temporary media are not part of the media catalog. When the job is printed on temporary media, you can find these temporary media in the media section of the System view on the control panel. When you want to use these media more often, you can add the temporary media to the media catalog. In the Settings Editor you can define the attributes for these new media.

The temporary media remains available in the System view as long as there are jobs in the queue that use these temporary media, or these temporary media are assigned to a paper tray.

Media and image quality

Media has a big influence on the image quality and the productivity of a print system. The performance of a print system, the print quality and the consumption of consumables depend on media factors, such as:

• Media type

• Media weight

• Surface

• Moisture content

• Smoothness

To ensure optimal output quality and performance, media must comply with the paper specifications of your print system. Store the media in a dry environment away from direct sunlight. Before you load the media into the paper trays, it is important to check the media sheets.

For information detailing how to check and prepare media, see:

Check and prepare media before loading

Check and prepare envelopes before loading

Check and prepare transparencies before loading

imagePRESS C800 Series

on page 130

on page 132

on page 134

Chapter 2 - Explore the print system

Page 22

Media for your output

Types of media for the paper trays

The paper trays of your print system can handle a variety of media types and sizes, including uncoated, offset coated, plain, recycled, thin, satinated, tabs, textured paper, digital coated media, preprinted media and offset coated media. You can use envelopes, tab paper and transparencies in most paper trays. For covers, insert sheets and separator sheets between sets, you can use the inserter.

The following table shows the types of media that paper trays support.

Thin Plain Heavy

Textured

Color

Vellum

Prepunched

Transparencies *1 Recycled

Forward-order tab paper

Labels *1 *2

Envelope type a *1

Bond

Envelope type b *1

Letterhead Carbonless

Preprinted covers *3 Insert sheets *3

Coated

Reverse-order tab paper

*1 Not supported by the inserter

*2 Not supported by the internal paper trays

*3 The inserter supports insert sheets. Make sure that the media you use for the inserter have the insert sheet definition in the media catalog. (See

Settings Editor media attributes

on page 294)

For more information on media specifications, see:

Consumables

Paper input specifications

Supported media types for paper input optionals

Chapter 2 - Explore the print system

on page 185

on page 270

on page 289

imagePRESS C800 Series

Page 23

Finishing for your output

If your print system has finishing options, you can select staple, punch, trim, booklet and book options in the printer driver, the PRISMA software, and the control panel.

NOTE

The control panel shows the finishing options that are available on your print system.

Below you find an overview of the finishing options the print system supports.

Stapling

Stapling options Finishing optional

Finishing for your output

Stacker/stapler

Corner stapling

The feed direction of originals is important for stapled copies.

page 251 (See )

Booklet making

Booklet options Finishing optionals

Saddle-stitched booklet

Saddle-stitched booklet, leading-edge trimmed

Saddle-stitched booklet, trimmed at three sides

2-side stapling

Feed direction for stapling

Stacker/stapler Saddle-stitch unit

Stacker/stapler Saddle-stitch unit Booklet trimmer

Stacker/stapler Saddle-stitch unit Booklet trimmer Two-knife booklet trimmer

imagePRESS C800 Series

Chapter 2 - Explore the print system

Page 24

Finishing for your output

[2] Print and page order of booklets

Perfect binding

Perfect binding options Finishing optional

Perfect binder

Punching

Perfect bound book Perfect bound book,

trimmed at three sides

Punch options Finishing optionals

Stacker/stapler Punch unit

4-holes punching

3-holes punching

2-holes punching

Professional punching options Finishing optionals

Professional puncher Die sets

Punching with various

4-holes punching

punch patterns

3-holes punching

Chapter 2 - Explore the print system

2-holes punching

imagePRESS C800 Series

Page 25

Folding

Finishing for your output

Folding options Finishing optional

Folder

Z-fold Half-fold

Tri-fold in

Parallel fold

Stacking and sorting

Stacking and sorting Finishing optionals

Sort by set

Offset stacked Stacked

Tri-fold out

Stacker/stapler High capacity stacker

Sort by page

Stacker/stapler High capacity stacker

For more information on finishing specifications and options, see:

Main hardware parts

Print job settings

Finishing and delivery

Finishing and delivery specifications

Output settings values and icons

imagePRESS C800 Series

on page 32

on page 242

on page 43

on page 274

on page 246

Chapter 2 - Explore the print system

Page 26

Color reproduction for your output

PRISMAsync color reproduction

The color management of PRISMAsync controls the reproduction of colors and handles the conversion of input colors (RGB, CMYK, spot colors) to printed colors on paper. PRISMAsync has two instruments for easy color management across the entire workflow, color presets and media families, so that the operator does not need to perform color management tasks on a job-by-job basis.

Color experts can use more color management functions with the advanced color management license.

Color Presets

The PRISMAsync color presets simplify the complexity of color management. You can select an appropriate color preset when you prepare a print job with a printer driver or PRISMA software. An automated workflow or a hotfolder can also link a color preset to a job. The use of color presets saves time and does not require an in-depth knowledge on color.

[3] The color settings in the printer driver

PRISMAsync includes the following default color presets:

•

Office documents

This color preset is optimal for color reproduction of text and graphic lines in office documents. PRISMAsync converts the colors to more saturated colors for the printed output.

•

Photographic content

This color preset is optimal for the reproduction of photographs, pictures, and images.

Create new color presets in the Settings Editor. (See

Chapter 2 - Explore the print system

System configuration

on page 182)

imagePRESS C800 Series

Page 27

Media Families

A media family is a set of media that has comparable specifications, such as surface, color and substrate type. A media family defines the color output profiles for the media. Each media family has three different output profiles, for the halftone screens Normal, Fine, and Error-diffusion. When you have more than one halftone screen in a single job or page, PRISMAsync automatically applies the related output profiles for optimal color management in the job.

When you add new media to the media catalog, you specify the media family.

Advanced color management

The Advanced color management license offers the following color features:

•

Device simulation, to simulate or proof other print engines or offset presses with your print system.

•

Device Link support, to import Device Link profiles for special CMYK conversions.

•

Named color profile import and export, to extend the functionality of spot color libraries.

•

Information bars, to print extra metadata on printed output. There is one default information bar, but you can compose other information bars. Information bar selection is possible in the printer driver, PRISMAprepare, and via automated workflows or hotfolders.

•

Color control bars, to print extra color patches for control of color output via FOGRA verification. Using a color bar you can check the ink density, dot grain and contrast. Use default or compose custom color bars. The color bar selection is available in the printer driver, PRISMAprepare, and via automated workflows or hotfolders.

•

Color mappings, to convert RGB, CMYK to a specific color, for example, your corporate color. Color mappings are useful to map colors in the input file to a fixed color of a spot color library.

•

Leave out separations, to exclude specific spot colors from printing. You can exclude layers for printing when you map the colors of these layers to a spot color with the value “None”.

Color reproduction for your output

For more PRISMAsync color information, see

Calibration

Daily printer calibration is very important to maintain high quality color reproduction. Media family calibration is important to maintain consistent color reproduction levels for all the media you use. The control panel indicates when printer calibration is needed. (See

page 160)

More PRISMAsync color information

About calibration

on page 266.

imagePRESS C800 Series

Chapter 2 - Explore the print system

Page 28

PRISMAsync operating concept

PRISMAsync makes print, copy and scan jobs intuitive and productive. This fully integrated controller supports the setup of the workflow, prepress and job routing. The following concepts support your way of working.

•

Task-based workflow

The task-based workflow structures the tasks for the staff involved with the print system.

•

Print operator is in the central position of the workflow

The control panel is the central information point for the print operator. The print operator is responsible for the job planning and the print production, but can also perform last-minute job changes and color management from the control panel.

•

Media-based workflow

The media catalog is an integrated, central catalog with predefined media that meet the print system specifications.

•

Two print modes

There are two printing modes: the document printing mode and the optional transaction printing mode (via IPDS or PCL6). A system reboot is not necessary to switch between the printing modes.

Document printing workflow

The document printing workflow describes the route from the job preparation to the finishing and delivery of the printed output. The document printing workflow has three phases:

Job preparation Prepress staff defines the print document and job settings, and submits the print job to the

PRISMAsync controller. The prepress staff uses PRISMA software, a printer driver, automated workflows or hotfolders to prepare and submit the jobs.

Job planning

Print jobs arrive in one of the following PRISMAsync job locations: a DocBox , the list of waiting jobs or the list of scheduled jobs. The active workflow profile determines how toPRISMAsync route the jobs. The print operator is responsible for the job planning.

Print job production

The print system prints and finishes jobs according to the job sequence in the list of scheduled jobs. The print operator enables the system to keep running.

Chapter 2 - Explore the print system

imagePRESS C800 Series

Page 29

DocBox

Scheduled

jobs

Finishing and delivery Printing Media loading

Waiting

jobs

Printed

jobs

Job preparation

Print production

Job planning

Finishing and delivery Refilling toner and

staples

Media loading

Print operator

Prepress

Job planning

Media and color expert

PRISMAsync operating concept

Staff roles and tasks

[4] Job workflow for document printing mode

NOTE

Transaction printing

See

on page 87 for the workflow in the transaction printing mode.

The task-based workflow structures the tasks in the print environment. There are task splits between job preparation, job planning, and print production.

imagePRESS C800 Series

[5] Task-based workflow

The prepress staff know the quality requirements of the jobs and the way to submit the jobs.

Chapter 2 - Explore the print system

Page 30

Print operator loads and assigns the media in the paper trays.

Prepress staff select the required media from the media catalog.

The media and color expert defines the media and color settings once in the media catalog.

PRISMAsync operating concept

The print operators can concentrate on the job planning and the print production. Therefore, the print operator does the following tasks:

• Starts up the print system.

• Prints the jobs and prepares copy and scan jobs.

• Makes proof prints.

• Performs last-minute job changes.

• Makes sure that all consumables needed for the jobs are available during the day.

• Carries out maintenance routines, such as a daily calibration procedure or a media registration.

Trained operators are allowed to carry out specific maintenance tasks for operators. For example, correction procedures to clean machine parts or to improve the image quality.

Expert tasks, such as media catalog management and advanced color management, belong to the role of the system administrator and the key operator.

The key operator is also responsible for mechanical maintenance tasks and maintenance procedures via the control panel (local key operator settings). (See

maintenance

on page 182 )

NOTE

This guide is based on the roles and tasks as described above. However, you may work in a print environment that has different needs. For example, in small organizations operators can do prepress tasks as well as print operator tasks.

System configuration and

Media-based workflow

The media catalog is the backbone of the media-based workflow. The media catalog contains the media that the print system supports.

The prepress staff select the media for the job from the media catalog. The control panel shows the print operator the media the job needs.

[6] Media-based workflow

During the initial configuration of the print system, the media catalog is filled with media and media attributes. Media belong to a media family, which ensures optimal color output settings. (See

Color reproduction for your output

page 294)

When you work with the media catalog, you can take advantage of the following benefits:

Chapter 2 - Explore the print system

on page 26 and

Settings Editor media attributes

imagePRESS C800 Series

Page 31

PRISMAsync operating concept

• The media in the media catalog store print quality attributes that the entire print system uses.

Each time you select the media from the media catalog, the print system automatically applies the same media quality settings.

• The control panel, the printer driver and the PRISMA software access the same media catalog.

• You can use the media catalog for copy jobs.

Define the media attributes with the Settings Editor. (See

System configuration

on page 182)

imagePRESS C800 Series

Chapter 2 - Explore the print system

Page 32

2021 1819

1415

Main hardware parts

The print system can be given different configurations to match various print environments. Your print system has basic hardware parts extended with optionals. In the table below you can find descriptions of the main parts.

NOTE

• This manual uses functional names for the print system parts. However, sometimes you may need the commercial name, for example, if you want to order an optional. In this case, use the table with the commercial names.

• The availability of optionals differs per country.

[7] Base print system with bulk paper module

[8] Example of a print system extended with several input and output optionals:

Description main hardware parts

1 PRISMAsync controller steers the performance, workflow, image quality and colour

quality of the print system.

2 Control panel, which is the central information point for the print operator.

3 Operator attention light, to display the status of the print system from a distance.

4 Automatic document feeder, to copy and scan originals.

5 Cover, only needed for a print-only system.

6 Toner compartment cover, to access the toner cartridges.

7 Internal paper trays, to hold media.

Chapter 2 - Explore the print system

8 Print module, where the print process takes place.

imagePRESS C800 Series

Page 33

Main hardware parts

Description main hardware parts

9 Waste toner compartment, to access the waste toner container.

10 Paper module, to hold media.

11 Bulk paper module, to hold media.

12 Special feeder, to manually feed special media, envelopes and tab paper.

13 Output tray, to collect the printed output.

14 Inserter, to feed (preprinted) covers and insert sheets.

15 Professional puncher, to punch holes in the printed output.

16 Perfect binder, to create perfect-bound and trimmed books.

17 High capacity stacker, to stack large piles of output.

18 Folder, to fold the output in various ways.

19 Stacker/stapler, to staple and stack the printed output. A saddle-stitch unit creates sad-

dle-stitched booklets. A punch unit punches printed output.

20 Booklet trimmer, to trim the leading edge of booklets.

21 Two-knife trimmer, to trim the top and bottom-edges of booklets.

Commercial names of paper input optionals

Optional Commercial name

Automatic document feeder Duplex Color Image Reader Unit-H1

Printer cover Printer Cover-F1

Special feeder Stack Bypass-B1

Paper module Multi-Drawer Paper Deck-A1.

Bulk paper module POD Deck Lite-B1

Inserter Document Insertion Unit-M1

For more information, see

Paper input specifications

Commercial names of finishing optionals

Optional Commercial name

Output tray Output Tray-A1

Professional puncher Professional Puncher-C1

Perfect binder Perfect Binder-D1

High capacity stacker High Capacity Stacker-G1

on page 270.

Folder Paper Folding Unit-F1

Stacker / stapler Professional stacker / stapler:

Booklet trimmer Booklet Trimmer-D1

imagePRESS C800 Series

Finisher-AM1 or Saddle Finisher-AM2 Standard stacker / stapler: Staple Finisher-T1 or Booklet Finisher-T1

Chapter 2 - Explore the print system

Page 34

Main hardware parts

Optional Commercial name

Two-knife booklet trimmer Two-Knife Booklet Trimmer-A1

For more information, see

Finishing modules specifications

on page 274.

Chapter 2 - Explore the print system

imagePRESS C800 Series

Page 35

Overview of licenses

The following licenses are available to increase the functionality and productivity of the print system.

License Commercial name More information

Overview of licenses

Schedule Scheduler-D1 See

Scan functionality Scanning-C1 See

DocBox DocBox-E1 See

Page programming Page Programming-B1 See

Automated workflows Hotfolders

E-Schredding E-Shredding-D1 See

PCL6 for transaction printing PCL6 TP-D1 See

IPDS for transaction printing IPDS-D1 See

PDF support for IPDS PDF for IPDS-D1 See

DPlink DP Link-E1 Enables integration with Xe-

Remote Service Remote Service-F1 See

Multiple queue-B1 See

Schedule

Scan jobs

DocBox

on page 122

on page 57

on page 91

Page Programming

page 244

Hotfolders

and

Automated workflows

page 70

on page 70

Removal of printed jobs

on page 100

Transaction printing

page 87

Transaction printing

page 87

Transaction printing

page 87

rox ©systems

Enable Remote Service

page 225

Remote Manager Remote Manager-B1 See

queues

Advanced color management Advanced Color Management-B1See

ment

Asian font sets Fontset Simplified Chinese-D1

Fontset Traditional Chinese-D1 Fontset Japanese-D1 Fontset Korean-D1

Job management in the

on page 101

Advanced color manage-

on page 27

imagePRESS C800 Series

Chapter 2 - Explore the print system

Page 36

Control panel

The control panel is the central point used to operate the print system and to manage print jobs, copy jobs and scan jobs. The control panel provides you full system control.

The following table describes the main parts of the control panel and their functions.

Description control panel

1 Sleep button , to put the print system into the sleep mode or to wake the print sys-

tem from the sleep mode.

2 Stop button , to stop the printing process, after a set, or as soon as possible.

3 Paper tray button , to access paper tray functions and overviews, such as:

• An overview of the media and filling levels of the paper trays

• Open a paper tray

• Assign media to a paper tray or disable media

• Start a media registration for selected media

4 USB port, to:

• Print from a USB drive

• Scan to a USB drive

• Attach the Eye-One spectrophotometer

5 [Schedule] button, to access the schedule.

6 [Jobs] button, to access:

• The copy and print job function

• The DocBox folders

• The list of scheduled jobs

• The list of waiting jobs

• The list of printed jobs

• The list of scanned documents

7 [Trays] button, to access paper tray functions and overviews (see the paper tray but-

ton (3)).

Chapter 2 - Explore the print system

imagePRESS C800 Series

Page 37

Control panel

Description control panel

8 [System] button, to access system functions, features and overviews, such as:

• Maintenance information on supplies and finishers

• Maintenance procedures and system shut down

• Control panel adjustments

• Local key operator settings

• Media catalog and temporary media

• Color adjustments and calibration procedures

• Transaction printing settings

9 Dashboard, to display information, such as:

• Color bar, to indicate the system status with a color

• Progress of the print process

• Scheduled operation tasks

• Warnings and errors

• Status indicators of toner cartridges, staple cartridges and waste containers

• Calibration notifications

You can also view the dashboard remotely with the remote monitor. (See

monitor specifications

on page 288)

10 Status LED, to indicate the system status with a color. (See

page 120)

Remote

System monitoring

imagePRESS C800 Series

Chapter 2 - Explore the print system

Page 38

Paper Input

Paper module

The print module has three internal paper trays with a total capacity of 1,650 sheets. (See

the print module parts

The paper module (Multi-Drawer Paper Deck-A1.) increases the input capacity of the print system. Each paper tray can hold up to 2,000 sheets (80 g/m² / 22 lb bond or 64 g/m² / 17 lb bond).

[9] Paper module (Multi-Drawer Paper Deck-A1.)

on page 228)

Access

Description paper module

1 Front cover, to access the paper path when a paper jam occurs.

2 Tray buttons, to open a paper tray.

3 Paper trays, to hold the media.

See

Paper input specifications

on page 270 for specifications.

Chapter 2 - Explore the print system

imagePRESS C800 Series

Page 39

Bulk paper module

1 2

Bulk paper module

The print module has three internal paper trays with a total capacity of 1,650 sheets. (See

the print module parts

You can extend the input capacity of the print system with a bulk paper module (POD Deck LiteB1). This bulk paper module can hold up to 3,500 sheets (80 g/m² / 22 lb bond).

[10] Bulk paper module (POD Deck Lite-B1)

on page 228)

Access

Description bulk paper module

1 Release button, to move the bulk paper module.

2 Button, to open the paper tray.

3 Paper tray, to hold the media.

4 POD Deck Lite Attachment Kit-A1, to connect the bulk paper module to the system and

to access the paper path when a paper jam occurs.

See

Paper input specifications

on page 270 for specifications.

imagePRESS C800 Series

Chapter 2 - Explore the print system

Page 40

Inserter

The inserter (Document Insertion Unit-M1) enables you to use insert sheets, such as preprinted sheets and booklet covers. The print system cannot print media that comes from the inserter, but you can use preprinted media. Each paper tray can hold up to 200 sheets (80 g/m² / 22 lb bond).

[11] Inserter (Document Insertion Unit-M1)

Description inserter

1 Upper tray, to place media.

2 Lower tray, to place media.

3 Lower tray cover, to access the lower tray.

4 Slides guide, to place the media in the correct position in the tray.

5 Front cover, to access the paper path when a paper jam occurs.

See

Paper input specifications

on page 270 for specifications.

Chapter 2 - Explore the print system

imagePRESS C800 Series

Page 41

Automatic document feeder

1 2 3

678

11 10

The automatic document feeder (Duplex Color Image Reader Unit-H1) enables you to copy or scan a set of originals. The automatic document feeder scans both sides of the originals at the same time.

Automatic document feeder

[12] Automatic document feeder (Duplex Color Image Reader Unit-H1)

Description automatic document feeder

1 Cover, to access the original feed path when a paper jam occurs.

2 Originals input indicator, to indicate that originals are in the automatic document

feeder.

3 Originals tray, to place the originals.

4 Auxiliary originals tray, to place large originals (A3 / 11" x 17").

5 Auxiliary originals receiving tray, to collect scanned, large originals.

6 Originals receiving tray, to collect scanned originals.

7 Paper guides, to place the originals in the correct position in the tray.

8 Originals output indicator, to indicate that the automatic document feeder scans the

originals.

9 Scan area, where the automatic document feeder scans the originals.

10 Glass plate, to place an original, such as a page of a book, a heavy or delicate docu-

ment, or a transparency.

11 Cover, to access the scan area to clean.

12 Handle (ADF Access Handle), as support equipment to close the automatic document

See

imagePRESS C800 Series

feeder.

Paper input specifications

on page 270 for specifications.

Chapter 2 - Explore the print system

Page 42

Special feeder

The special feeder (Stack Bypass-B1) enables you to feed media manually, for example, when you need only a few sheets of special media for your job. The special feeder can hold up to 100 sheets (80 g/m² / 22 lb bond).

[13] Special feeder (Stack Bypass-B1)

Description special feeder

1 Slide guides, to place the media in the correct position in the tray.

2 Auxiliary tray, to place large media (A3 / 11" x 17" or A4R / LTRR).

3 Alignment tray, to prevent skewed images.

The alignment tray (Stack Bypass Alignment Tray-C1) prevents skewed images and ensures that media are fed straight ahead. You cannot use the auxiliary tray in combination with the alignment tray.

[14] Alignment tray (Stack Bypass Alignment Tray-C1)

Description alignment tray

1 Screws, to attach or loosen the alignment tray.

2 Alignment guides, to place the media in the correct position in the tray.

See

Paper input specifications

Chapter 2 - Explore the print system

on page 270 for specifications.

imagePRESS C800 Series

Page 43

Finishing and delivery

Professional stacker / stapler

There are two professional stacker / stapler configurations: the stacker / stapler with and without a booklet maker. The booklet maker folds and staples booklets. Both finisher configurations can enable the optional punch unit to punch two, three or four holes in the printed output.

The dashboard of the control panel displays the status of the staple cartridges. When the color of the staple icon is orange or red, the staple cartridge needs replacement. (See

on page 120)

Finishing and delivery

System monitoring

[15] Professional stacker / stapler with and without booklet maker.

Description stacker/stapler

1 Cover, to access the paper path when a paper jam occurs.

2 Cover, to access the area where you replace staple cartridges, clear a paper jam, or

clear a staple jam.

3 Booklet tray, to collect booklets.

4 Auxiliary booklet tray, to collect large booklets.

5 Lower tray, to collect finished output. The guides enable correct placement of the

printed output.

6 Upper tray, to collect finished output. The guides enable correct placement of the

printed output.

imagePRESS C800 Series

Chapter 2 - Explore the print system

Page 44

Professional stacker / stapler

[16] Internal view of the stacker/stapler and saddle-stitch unit (Saddle Finisher-AM2 )

Description internal parts of stacker/stapler

1 Punch waste tray, to collect the punch waste.

2 Staple waste tray, to collect the staple waste.

See for specifications:

Finishing and delivery specifications

Finishing for your output

on page 23

on page 274

Chapter 2 - Explore the print system

imagePRESS C800 Series

Page 45

Standard stacker / stapler

There are two standard stacker / stapler configurations: the stacker / stapler with and without a booklet maker. The booklet maker folds and staples booklets. Both finisher configurations can enable the optional punch unit to punch two, three or four holes in the printed output.

The dashboard of the control panel displays the status of the staple cartridges. When the color of the staple icon is orange or red, the staple cartridge needs replacement. (See

on page 120)

Standard stacker / stapler

System monitoring

[17] Standard stacker / stapler with and without booklet maker.

Description stacker / stapler

1 Cover, to access the paper path when a paper jam occurs.

2 Punch unit cover, to access the paper path when a paper jam occurs.

3 Punch unit cover, to remove the punch waste or to access the paper path when a pa-

per jam occurs.

4 Cover, to access the area where you replace staple cartridges, clear a paper jam, or

clear a staple jam.

5 Booklet tray, to collect booklets.

6 Auxiliary booklet tray, to collect large booklets.

7 Lower tray, to collect finished output.

8 Upper tray, to collect finished output.

9 Top tray, to collect finished output.

See for specifications:

Finishing and delivery specifications

Finishing for your output

on page 274

on page 23

imagePRESS C800 Series

Chapter 2 - Explore the print system

Page 46

Professional puncher

The professional puncher (Professional Puncher-C1 and Professional Puncher Integration Unit-A1) uses die sets to punch various types of holes in the printed output. The Professional Puncher Integration Unit-A1 reverses the punched sheets.

NOTE

For more information on how to use the professional puncher, see the operation guide of the Professional Puncher-C1.

IMPORTANT

Always keep the main power switch of the Professional Puncher-C1 in the "I" position.

[18] Main power switch of the professional puncher (Professional Puncher-C1)

[19] Professional puncher integration unit (Professional Puncher Integration Unit-A1)

Description professional puncher integration unit

1 Front cover, to access the paper path when a paper jam occurs.

See for specifications:

Finishing and delivery specifications

Finishing for your output

on page 23

on page 274

Chapter 2 - Explore the print system

imagePRESS C800 Series

Page 47

Folder

The folder (Paper Folding Unit-F1) folds the printed output in various ways: Z-fold, half-fold, trifold in, tri-fold out, parallel fold.

[20] Folder (Paper Folding Unit-F1)

Description folder

1 Front cover, to access the paper path when a paper jam occurs.

2 Folding unit cover, to access the paper path when a paper jam occurs.

3 Tray, to collect folded output.

See for specifications:

Finishing and delivery specifications

Finishing for your output

on page 23

on page 274

imagePRESS C800 Series

Chapter 2 - Explore the print system

Page 48

1 2

Output tray

The output tray (Output Tray-A1) collects the printed output. The output tray is part of the print module. Printed output goes to the output tray when no other finishing optionals are part of the print system. (See

[21] Output tray (Output Tray-A1)

Description

1 Auxiliary tray, to collect large, printed output (A3 / 11" x 17" or A4R / LTRR).

Main hardware parts

on page 32)

2 Output tray, to collect printed output.

See

Finishing and delivery specifications

on page 274 for specifications.

Chapter 2 - Explore the print system

imagePRESS C800 Series

Page 49

Chapter 3 Prepare the jobs

Page 50

Prepare print jobs

Prepare print jobs with the printer driver

The printer driver enables you to prepare the complete print job. The printer driver is available in

all applications for Microsoft® Windows® and Apple® Macintosh® operating systems. You can

use the printer driver to submit documents from applications, such as Microsoft® Office and

Adobe® Acrobat®. The printer driver provides the following features:

• Access to the media catalog, to select the best media for the job.

• Color preset selection, for easy-to-use and fast color management.

• Many settings for the layout and finishing.

• Templates for the print job settings you use more often.

• Secure print jobs with a PIN.

• Labels, to organize jobs in a DocBox or the print queue. You can also use labels to print via an automated workflow.

• Default print ticket creation, to print via hotfolders.

• Preview pane, to show the results of the settings.

You can submit jobs to the following locations on PRISMAsync: a DocBox, the list of waiting jobs or the list of scheduled jobs. (See

Job management in the queues

on page 99)

This generic procedure describes how to define a print job.

The online help of the printer driver provides detailed information on the available functions. Download the printer drivers from the Settings Editor. (See

System configuration

on page 182)

[22] The media catalog in the printer driver

Chapter 3 - Prepare the jobs

imagePRESS C800 Series

Page 51

Prepare print jobs with the printer driver

[23] The setting parts of the printer driver

Before you begin

Check if there is a connection from the printer driver to the print system (6).

Procedure

Check the document size, orientation and binding edge that come from the application (1 and 2).

Check the presets (3).

Change the settings for one or more presets, if required (4).

Define the job production settings (7).

Check the results in the preview pane (2).

Save the settings in a template, if required (5).

Click [OK] (8).

imagePRESS C800 Series

Chapter 3 - Prepare the jobs

Page 52

Prepare print jobs with PRISMAprepare

The optional PRISMAprepare software is an effective and efficient application to clean up documents and make them ready for printing. You can preview the results of your settings by page. PRISMAprepare provides the following features:

• Basic and advanced imposition functions, to prepare the print document on job and page level.

• Create variable data documents.

• WYSIWIG feedback view, to show the results of the layout, media and finishing settings.

• Access to the media catalog, to select the best media for the job.

• Functions to clean scanned documents.

• Functions to optimize PDF documents.

• Export the media catalog to PRISMAsync controllers of black & white and color systems.

You can send jobs to the following locations on PRISMAsync: a DocBox, the list of waiting jobs or the list of scheduled jobs. (See

This generic procedure describes how to prepare and submit a job.

The online help of PRISMAprepare contains detailed information on the available functions.

Job management in the queues

on page 99)

[24] The PRISMAprepare interface

Procedure

Open the document in PRISMAprepare.

Add pages or page ranges, if required.

Define which pages or page ranges need specific layout.

Select media from the media catalog by page or page range.

Chapter 3 - Prepare the jobs

imagePRESS C800 Series

Page 53

Prepare print jobs with PRISMAprepare

[25] The media catalog in PRISMAprepare

Select the required color preset.

Define the required finishing and delivery options.

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Chapter 3 - Prepare the jobs

Page 54

Print a file from a USB drive

You can submit documents that are stored on a USB drive to one of the following locations:

• List of waiting jobs

• List of scheduled jobs

• A DocBox

[26] The USB button

For more information, see:

Control panel

Job management in the queues

Operating concept

Procedure

Insert the USB drive into the USB port at the left-hand side of the control panel.

Touch [Jobs] -> [USB].

Select the document or use one of the selection functions to select multiple documents together.

Touch [Print] to submit the document to the list of [Scheduled jobs] or touch [Save] to store the

document in one of the other locations. Touch the eject button

on page 36

on page 99

on page 28

and remove the USB drive.

Chapter 3 - Prepare the jobs

imagePRESS C800 Series

Page 55

Prepare copy and scan jobs

93,675

Copy jobs

The copy function enables you to copy paper originals. You can define each individual setting for the copy job or use templates. Templates contain predefined settings for recurring types of copy jobs.

The copy function shows a number of factory default templates, for example, to copy mixed-size originals or to combine different sets of originals. Furthermore, you can define or change your own templates. When you select a template, PRISMAsync automatically uses copy and original settings for the job.

Minimize the copy/scan job definition view so that you also can perform other tasks on the control panel.

You can specify the destination for the copy job. When you want to print the copy job later, select the list of waiting jobs or a DocBox. (See

Default copy templates

Job management in the queues

Prepare copy and scan jobs

on page 99)

[27] Default copy templates

The following default copy job templates are available.

Template

[Copy job] When you have a simple copy job with one type of media.

[Combined copy job] When you have a copy job with subsets of originals.

[Booklet job] When you need copied booklets.

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When to use

Chapter 3 - Prepare the jobs

Page 56

Copy jobs

Template When to use

[Mixed size] When you have a copy job with mixed-size originals. The copy will

[Last used] When you want to reuse the settings of the previous copy job. You

[To DocBox] When the destination of the copy job is the first available DocBox

Copy job definition

PRISMAsync automatically defines a number of settings for the originals and the copy. However, you can overrule these automatic settings. The automatic settings have the prefix "Auto".

also have these media sizes.

cannot use this function for a combined copy job.

or DocBox of your choice.

[28] The copy job panes and buttons

The following copy job information is available.

Description

1 [Original] pane, with the settings for the originals.

2 [Output] pane, with the settings for the copy.

3 [Job] pane, with generic settings for the entire job.

4 Preview pane, to show the results of the settings.

5 Action buttons, to save settings in a template or to indicate subsets.

For more information, see:

Copy job settings

Output settings values and icons

Chapter 3 - Prepare the jobs

on page 236

on page 246

imagePRESS C800 Series

Page 57

Scan jobs

The scan function enables you to create a digital document from originals. You can define the individual settings for a scan job or use templates.

The scan function contains a number of factory default templates, for example, to scan mixedsize originals or to combine different sets of originals. Furthermore, you can define or change your own templates. When you select a template, PRISMAsync automatically uses scan and original settings for the job.

Minimize the copy/scan settings view so that you can also do other tasks on the control panel.

Scan job templates

Scan jobs

[29] Scan job templates

A scan template includes the destination of the scan file. You can scan to a server, workstation, USB drive or to email. PRISMAsync transfers the scan file to the list of scan files, before it arrives in the required destination. PRISMAsync automatically removes scan files from the list after a preset period, but you can also remove scan files from the list in the Job view.

Configure the scan file transfer, the scan file destinations and the removal of scan files in the Settings Editor. (See

Scan job definition

imagePRESS C800 Series

PRISMAsync automatically defines a number of settings for the originals and the scan file. However, you can overrule these automatic settings. The automatic settings have the prefix "Auto".

System configuration

on page 182)

Chapter 3 - Prepare the jobs

Page 58

Scan jobs

[30] Scan job settings

The following scan job information is available.

Description

1 [Original] pane, with settings for the originals.

2 [Output] pane, with settings for the scan file.

3 [Job] pane, with generic settings for the entire job.

4 Preview pane, to show the results of the settings.

5 Action buttons, to save settings in a template or to use subsets.

For more information, see:

Scan job settings

Output settings values and icons

on page 240

on page 246

Chapter 3 - Prepare the jobs

imagePRESS C800 Series

Page 59

Use the automatic document feeder to copy or scan

The automatic document feeder feeds and scans a set of originals for copy or scan jobs. It automatically transfers the originals to the scan area.

IMPORTANT

• Thin originals can become creased in high temperatures or high humidities.

• When you scan long originals (432 mm - 630 mm / 17" - 24.8"), push back the auxiliary originals tray and feed the originals by hand to prevent creased originals.

• Do not place the following originals into the automatic document feeder that are difficult to feed, such as:

- Originals with tears or large binding holes

- Severely curled originals or originals with sharp folds

- Clipped or stapled originals

- Carbon-backed paper

- Transparencies and other highly transparent media

• Always smooth out folds in originals before you place them into the automatic document feeder.

• Do not drop clips or other objects into the gap of the originals tray.

• Do not add or remove originals during the scan process.

• Do not place objects in the original output area. This can cause damage to originals.

• Do not scan originals more than 30 times. This can cause the originals to become folded and creased.

• When the rollers of the automatic document feeder get dirty due to originals written with pencil, perform the automatic document feeder cleaning procedure. (See

document feeder rollers

on page 220)

Clean the automatic

Action

1 Adjust the paper guides to fit the size of your

imagePRESS C800 Series

originals. You can place a set of mixed-size originals into the automatic document feeder.

Chapter 3 - Prepare the jobs

Page 60

Use the automatic document feeder to copy or scan

Action

2 Place the originals face up into the originals

tray; the originals input indicator * illuminates green. The position of the originals influences the staple, fold and punch location. (See

tion

on page 251)

CAUTION

Do not insert your hands in the gap of the originals tray. This can cause personal injury.

3 Define the copy or scan settings and touch

[Start] . When the original receiving tray detects the scanned originals, the originals output indicator * illuminates white.

Feed direc-

4 Remove the scanned originals from the origi-

nals receiving tray when the originals output indicator * blinks.

For more information, see:

Automatic document feeder

Paper input specifications

Feed direction

on page 251

on page 41

on page 270

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Use the glass plate to copy or scan

You must use the glass plate to scan a page of a magazine or book, a heavy or delicate document, or a transparency. The scan area detects the following original sizes: A3, A4, A4R, A5, A5R , 11" x 17", LTR, LTRR, SMT, SMTR.

Action

1 Lift the automatic document feeder approxi-

mately 300 mm / 11.8" to allow the sensor to detect the size of the original.

2 Place and align an original face down.

The position of the original influences the staple, fold and punch location in the printed output. (See

Feed direction

on page 251)

Use the glass plate to copy or scan

3 Gently close the automatic document feeder.

CAUTION

To prevent damage to the glass plate and personal injury, carefully close the cover and do not push on‐ to the cover.

4 Define the copy or scan settings and touch [Start] .

CAUTION

Be aware that the light of the glass plate is very bright.

5 Remove the original from the glass plate.

For more information, see:

Automatic document feeder

on page 41

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Chapter 3 - Prepare the jobs

Page 62

Use the glass plate to copy or scan

Paper input specifications

Feed direction

on page 251

on page 270

Chapter 3 - Prepare the jobs

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Page 63

Make a copy

You start a copy job from the automatic document feeder or the glass plate. When the scan area has scanned the originals, the copy goes to the destination you indicated.

Make a copy

For more information, see:

About copy jobs

Copy job settings

Use templates for recurring jobs

Copy subsets (combined copying)

Before you begin

Read the instructions detailing how to use the automatic document feeder and the glass plate. (See

copy or scan

Procedure

Place a set of originals into the automatic document feeder or place an original on the glass plate.

Touch [Jobs] -> [Copy/Scan].

Select a copy template.

Define the original settings in the [Original] pane (1).

Define the output settings in the [Output] pane (2).

Enter a job name and the number of sets in the [Job] pane (3).

Select the destination of the copy (3).

To scan now and print later, select the list of waiting jobs or a DocBox . Check the results of your settings in the preview pane (4).

Touch the start button

on page 55

on page 236

on page 66

on page 67

Use the automatic document feeder to copy or scan

on page 61)

on page 59 or

Use the glass plate to

imagePRESS C800 Series

Chapter 3 - Prepare the jobs

Page 64

Make a scan

You can start a scan job from the automatic document feeder or the glass plate. When the scan area has scanned the originals, the scan file goes to the destination you indicated.

For more information, see:

About scan jobs

Scan job settings

Use templates for recurring jobs

Scan subsets (combined scanning)

Before you begin

Read the instructions detailing how to use the automatic document feeder and the glass plate. (See

copy or scan

Procedure

Place a set of originals into the automatic document feeder or place an original on the glass plate.

Touch [Jobs] -> [Copy/Scan].

Select a scan template.

Define the original settings in the [Original] pane (1).

Define the output settings in the [Output] pane (2).

Select the destination of the scan file in the [Job] pane (3).

• For scanning to email, define the subject of the email, the addresses and your account ID.

• For scanning to USB, insert the USB drive into the USB port and select the required folder on the drive.

Enter a job name and a file name ID (3).

Check the results of your settings in the preview pane (4).

on page 57

on page 240

on page 66

on page 68

Use the automatic document feeder to copy or scan

on page 61)

on page 59 or

Use the glass plate to

Chapter 3 - Prepare the jobs

imagePRESS C800 Series

Page 65

Touch the start button .

Touch the eject button and remove the USB drive, if applicable.

10.

Make a scan

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Page 66

Use templates for recurring jobs

The print system offers a number of default templates. When you carry out copy or scan jobs with the same settings on a regular basis, create custom templates to store the settings for these jobs.

[31] Store settings of a copy or scan job in a template

NOTE

• To change a custom template, touch the custom template for two seconds. You can rename,

• To store the settings of the last job in a custom template, touch the [Last used] template for

For more information, see:

About copy jobs

About scan jobs

Procedure

Touch [Jobs] -> [Copy/Scan].

Select one of the available job templates.

Adjust the template settings.

Press [Save as template].

Enter a name for the custom template and touch [OK].

Touch [Jobs]->[Copy/Scan] to view the new template.

move or delete the custom template.

two seconds.

on page 55

on page 57

Chapter 3 - Prepare the jobs

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Page 67

Copy subsets (combined copying)

You can combine different subsets of originals into a copy. With the optional [Page programming] function you can define the layout and finishing of each subset.

For more information, see:

Copy subsets (combined copying)

About copy jobs

Copy job settings

Use page programming

Before you begin

Read the instructions detailing how to use the automatic document feeder and the glass plate. (See

Use the automatic document feeder to copy or scan

copy or scan

Procedure

Touch [Jobs] -> [Copy/Scan] -> [Combined copy job].

Place the first subset into the automatic document feeder or on the glass plate.

Define the settings for the subset and the copy.

Press [Scan].

Place the next subset into the automatic document feeder or on the glass plate.

Define the settings for the subset and the copy.

Press [Scan].

Repeat step 5, 6, and 7 for each following subset.

Touch [Ready] when the last subset is scanned.

Use the optional [Page programming] function to define the layout and finishing of the subsets.

10.

Touch [Ready] to close the [Page programming] function.

11.

Define the destination and enter a name for the copy.

12.

Touch the start button

13.

on page 55

on page 236

on page 61)

on page 107

to start the copy job.

on page 59 or

Use the glass plate to

imagePRESS C800 Series

Chapter 3 - Prepare the jobs

Page 68

Scan subsets (combined scanning)

You can combine different subsets of originals into a scan file. With the optional [Page programming] function you can define the layout and finishing of each subset.

For more information, see:

About scan jobs

Scan job settings

Use page programming

Before you begin

Read the instructions detailing how to use the automatic document feeder and the glass plate. (See

Use the automatic document feeder to copy or scan

copy or scan

Procedure

Touch [Jobs] -> [Copy/Scan].

Select one the available scan templates.

Press [Subset].

Place the first subset into the automatic document feeder or on the glass plate.

Define the settings for the subset and the scan file.

Press [Scan].

Place the next subset into the automatic document feeder or on the glass plate.

Define the settings for the subset and the scan file.

Press [Scan].

Repeat steps 7, 8, and 9 for each subset.

10.

Touch [Ready] when the last subset is scanned.

11.

Use the optional [Page programming] function to define the layout and finishing of the subsets.

12.

Touch [Ready] to close the [Page programming] function.

13.

Define the destination for the scan file, enter the job name and the file name ID for the scan file.

14.

Touch the start button

15.

on page 57

on page 240

on page 61)

on page 107

to start the scan job.

on page 59 or

Use the glass plate to

Chapter 3 - Prepare the jobs

imagePRESS C800 Series

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Chapter 4 Plan the jobs

Page 70

Job preparation

Print production

Job planning

DocBox

Scheduled

jobs

Finishing and delivery Printing Media loading

Waiting

jobs

Ready-to-print documents

Set up your print production preferences

Automated workflows

An automated workflow automatically links print settings to jobs. Every automated workflow represents a different virtual printer with its own specific properties.

Hotfolders

[32] Document printing via an automated workflow

The use of automated workflows means that the print production increases, because you do not need to define individual job settings during the job preparation.

PRISMAsync has one default automated workflow. There are several ways to address an automated workflow:

• You can enter the name of the automated workflow in the label setting of the printer driver.

• You can use an LPR command with the name of the automated workflow.

• You can use a hotfolder, linked to an automatic workflow.

You can define if the attributes of the automated workflow must overrule the job tickets of the print files.

An automatic workflow can send jobs to the following PRISMAsync locations: a DocBox, the list of waiting jobs or the list of scheduled jobs. (See

Create and define automated workflows in the Settings Editor. (See

page 182)

The optional hotfolder feature is useful for environments that print many files with the same print settings. The format of the files you can print with hotfolders depends on the print language

Job management in the queues

System configuration

on page 99)

licenses of your print system (PostScript/PDF, Direct PDF (Adobe PDF Print Engine APPE), PCL).

Chapter 4 - Plan the jobs

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Page 71

You drop the printable files on a shortcut of the hotfolder. Do not use a hotfolder for files that already have a job ticket, to prevent the settings of the two sources causing a conflict.

A hotfolder has a connection to an automated workflow, which defines the job settings. However, you can also apply job settings by the use of a hotfolder default ticket. If this happens, you can disable the automated workflow job settings. Create a hotfolder default ticket (default_ticket.jdf) with your printer driver.

You need to do the following tasks, before you can use hotfolders:

• Use the Settings Editor to activate the hotfolder feature.

• Use the Settings Editor to create a hotfolder.

• Use the Settings Editor to link the hotfolder to the settings of an automated workflow or place the default job ticket in the hotfolder.

• Create a shared network folder on your workstation that links to the hotfolder and create a shortcut on your desktop.

Variable data printing

Printing variable data (VDP or variable document printing) is a print method that uses variable text and graphics. A VDP job has records to distinguish the different sets. VDP is used for direct marketing, advertising, and personalized letters. PRISMAprepare or VDP authoring tools allow to build personalized documents.

Automated workflows

Today, PDF/VT print files are used to print variable data documents. PDF/VT enables variable document printing with the use of the latest PDF standards. Submit PDF/VT files to PRISMAsync with an automated workflow or a hotfolder.

[33] A PDF/VT job in the list of scheduled jobs

The icon indicates a PDF/VT file.

When the PDF/VT job arrives in the print queue, you can use the following functions:

• Print a proof of the first record.

• Interrupt the print process after a certain record, and resume the print process of the job later.

• Print a range of records.

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Automated workflows

• Change the settings of the job. Be aware that when you change settings of a PDF/VT job, these settings are applicable to all records of the job.

NOTE

Page programming is not available for PDF/VT jobs.

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Workflow profiles

A workflow profile determines the route of jobs when they arrive on the PRISMAsync controller. PRISMAsync provides several default workflow profiles to manage your work load on the control panel.

Workflow profiles make it possible to plan your jobs in a flexible way. You select a workflow profile on the control panel and, if required, adjust the attributes of the workflow profile. Then, this custom workflow profile is completely fitted to your workflow.

Workflow profiles

[34] Workflow profile attributes

Below you find the descriptions of the default workflow profiles.

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Chapter 4 - Plan the jobs

Page 74

DocBox

Scheduled

jobs

Finishing and delivery Printing Media loading

Waiting

jobs

Print production

Job planning

Workflow profiles

Standard workflow profile

The standard workflow profile fits a productive workflow with sufficient control over jobs.

Jobs go to the list of scheduled jobs and the print system prints the jobs.

The print system selects another output tray for each next job.

Chapter 4 - Plan the jobs

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Page 75

Job by job workflow profile

DocBox

Scheduled

jobs

Finishing and delivery Printing Media loading

Waiting

jobs

Print production

Job planning

Workflow profiles

The job-by-job workflow profile fits a workflow in which every job needs attention.

All jobs come in the list of scheduled jobs and you start the jobs one by one from the list of scheduled jobs.

The print system selects another output tray for each next job.

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Chapter 4 - Plan the jobs

Page 76

Print production

Job planning

DocBox

Finishing and delivery Printing Media loading

Waiting

jobs

Scheduled

jobs

Workflow profiles

Check and print workflow profile

The check-and-print workflow profile is suitable for a workflow in which every job requires attention. You check the print quality and layout setting of the first set.

All jobs are received in the list of scheduled jobs and only the first set of the job is printed. After approval of the first set, you give the print command to print the other sets in one run.

The print system selects another output tray for each next job.

Chapter 4 - Plan the jobs

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Manual planning workflow profile

Print production

Job planning

DocBox

Scheduled

jobs

Finishing and delivery Printing Media loading

Waiting

jobs

Workflow profiles

The manual planning workflow fits a workflow in which you want to determine the print priority of the jobs.

All jobs are received in the list of waiting jobs.

The print system selects another output tray for each next job.

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Chapter 4 - Plan the jobs

Page 78

DocBox

Scheduled

jobs

Finishing and delivery Printing Media loading

Waiting

jobs

Print production

Job planning

Workflow profiles

Unattended workflow profile

The unattended workflow profile fits a workflow in which productivity is very important.

All jobs go to the list of scheduled jobs and are printed.

To keep the system running, you should make sure consumables remain available and you remove printed output and waste on time.

For more information, see:

DocBox

Job management in the queues

Operating concept

on page 91

on page 28

on page 99

Chapter 4 - Plan the jobs

imagePRESS C800 Series

Page 79

Select a workflow profile

Workflow profiles determine the route of jobs when they arrive on PRISMAsync. You select one of the default workflow profiles. You also can adjust the workflow profile attributes. You can only create one custom workflow profile.

You can find the attributes of the active workflow at the top of the Workflow window.

Select a workflow profile

[35] The workflow profile attributes

For more information, see:

Workflow profiles

Job management in the queues

Procedure

Touch [System] -> [Setup] -> [Workflow profile].

Select a workflow profile.

Adjust the workflow profile, if required.

The name of the workflow profile changes into [Custom]. Press [OK].

on page 73

on page 99

imagePRESS C800 Series

Chapter 4 - Plan the jobs

Page 80

Select an accounting mode

The accounting feature on PRISMAsync stores and handles job and user information in account log files. You can customize the definition of account log files to process the logging data into your cost charts or invoices.

You must define account IDs to charge job costs to departments or customers and enable the user identification in the Settings Editor. PRISMAsync can verify the entered account IDs, to make sure that only valid users can use the print system. When a submitted job does not have a valid account ID, PRISMAsync sends it to the list of waiting jobs. The print system will only start to process the job when a correct account ID is entered.

When accounting is active, the printer driver and the control panel will ask for an account ID before the print system handles the job. Define the accounting mode on the control panel to determine how PRISMAsync interacts with the operator.

Accounting modes:

• [Per job] This mode requires authentication per job. You can see the last used account ID which you can overwrite.

• [Per job] ([Clear account ID]) This mode requires authentication per job. You cannot see the last used account ID.

• [Fixed] This mode uses a fixed account ID, but you can change the account ID. Be aware that the fixed mode implies that the print system overrules the account ID that is entered in the printer driver.

[36] Accounting modes

For more information, see:

System configuration

Chapter 4 - Plan the jobs

on page 182

imagePRESS C800 Series

Page 81

Procedure

Touch [System] -> [Setup] -> [Accounting].

Press [Accounting mode].

Select an accounting mode.

Press [OK].

Select an accounting mode

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Change or disable the warning time

The dashboard and the operator attention light warn you when the schedule predicts an operator intervention. You can change or disable the warning time.

For more information, see:

System monitoring

Status indicators

Schedule

Procedure

Touch [System] -> [Setup] -> [Warning time].

Touch [Warning in advance] to enable or disable the function.

Touch the - or + button to decrease or increase the warning time in increments of 1 minute.

Set a time from 1 - 60 minutes. Press [OK].

on page 120

on page 264

on page 122

Chapter 4 - Plan the jobs

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Page 83

Change the system language

You can change the language of the control panel.

[37] Overview of the available languages

Procedure

Touch [System] -> [Setup] -> [Language].

Select the language.

Press [OK].

Change the system language

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Use of shorter job names

When the job name is too long to display on the control panel, PRISMAsync shortens the job name. You can determine how PRISMAsync shortens the job names.

[38] Job name truncation

Procedure

Touch [System] -> [Setup] -> [Job name truncation].

Indicate how you want to shorten the job name.

Press [OK].

Chapter 4 - Plan the jobs

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Page 85

Adjust the readability of the control panel

You can adjust the brightness and contrast of the control panel screen. Use the automatic or manual adjustment.

Adjust the readability of the control panel

[39] Control panel adjustments

Procedure

Touch [System] -> [Setup] -> [Operator panel settings].

Select the auto adjustment method, or touch the + and - buttons to adjust the brightness and

contrast. Press [OK].

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Page 86

Use the remote monitor

With the remote monitor you can monitor the print system status from a workstation or a tablet.

For more information, see:

System monitoring

Remote monitor specifications

Before you begin

Make sure that your web browser allows pop-up windows.

Procedure

Open the web browser.

Enter the IP address or hostname of the PRISMAsync controller.

Use the following format: http://<IP address>/remoteinfo or http://<hostname>/remoteinfo https://<IP address>/remoteinfo or https://<hostname>/remoteinfo

on page 120

on page 288

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Page 87

Transaction printing

Scheduled

jobs

Finishing and delivery Printing Media loading

Job preparation

Print production

Applications to prepare and submit job stream

Transaction printing mode

When there is a license for transaction printing (IPDS or PCL), you can operate the print system in the transaction printing mode. An IPDS or PCL host sends a streaming job to a dedicated port in the print system. The transaction printing mode fits print environments with large numbers of business critical data, such as invoices, checks and salary slips.

Typically, in the transaction print mode, that first non-variable parts of a print job are stored on the controller and are then merged with the variable parts of the print job.

Transaction printing

PDF containers in the data streams

Differences between the two printing modes

imagePRESS C800 Series

[40] Job workflow for transaction printing mode

During daily work, you can switch between the transaction printing and document printing modes without rebooting the print system.

When the transaction printing mode is active, the print system still accepts PDF and PostScript jobs. However, PRISMAsync starts to process these jobs, when you switch off the transaction printing mode.

The transaction printing mode can be extended with an Adobe PDF Print Engine (Adobe PDF for IPDS) license. This license allows you to process PDF containers in the data streams.

The transaction printing mode is different from the document printing mode in several respects:

1. All data in one connection session are part of the same streaming job. This streaming job can have job separators. In this instance, you can see the different job names on the control panel.

2. The print resolution for IPDS is 240, 300, 600 dpi, or automatically detected.

Chapter 4 - Plan the jobs

Page 88

Transaction printing

3. When the transaction printing jobs contain paper tray selection numbers, you can select a mapping method. The paper tray number corresponds to a physical tray or to media from the catalog:

• Tray-to-media mapping

You can assign the paper tray number included in the print job to a physical paper tray.

• Tray-to-tray mapping

You can assign the paper tray number included in the print job to media in the media catalog.

4. Color management in the transaction mode works in a similar way to the document printing mode. However, there are some different color conversion functions:

• You cannot overrule the input profiles attached to the data stream.

• You can choose to keep or ignore the output color profile in the data stream.

• You cannot calibrate the printer when the transaction printing mode is active.

Transaction printing setups

A transaction printing setup is a collection of preset print settings for a transaction job, such as output location, data resolution, face orientation, offset stacking, font capture, and logical page size.

Create transaction printing setups in the Settings Editor. (See

Work in transaction printing mode

When you want to print in the transaction printing mode, first activate the transaction mode and establish the connection with the IPDS or PCL host. When you print in the transaction printing mode, the schedule informs you which types of media the streaming job uses. The schedule cannot predict the time needed for a streaming job. (See

System configuration

Schedule

on page 122)

on page 182)

[41] The schedule when the transaction printing mode is active

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Page 89

Image adjustment

You can create a transaction printing preset with an image shift definition. This is useful for better alignment of variable data, such as names or addresses, on the page. You define the image shift on the control panel, but also in the Settings Editor.

Secure error recovery

When an job error occurs in transaction printing mode, the job recovery takes place from the page that caused the error. When multiple pages of the same document are not allowed, for example, for lotteries and bank accounts, you must adjust the error recovery settings. When you select the secure error recovery in the Settings Editor, the print system does not perform an output recovery and deletes all remaining pages. A stack eject follows when the printed output goes to the high capacity stacker. As a result, you must submit the job again.

Transaction printing

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Page 90

Print in transaction printing mode

When the transaction mode is active, you select a transaction setup that matches your print requirements. Create new transaction setups in the Settings Editor.

When the alignment of the variable data is not correct, you adjust the image shift via the control panel or via a transaction printing setup with a preset defined image shift. The image shift is visible on all printed output from all paper trays.

For more information, see:

Transaction printing

Before you begin

Make sure the list of scheduled jobs is empty.

Procedure

Touch [System] -> [Transaction] -> [Transaction printing mode] -> [On].

Touch [Active transaction setup] to select a transaction setup.

Load the media into the paper trays, if the tray-to-tray media assignment is active.

Touch [System] -> [Transaction] ->[Transaction online] -> [On]

Touch the + or - buttons to shift the image, if required.

Establish the connection from the host or mainframe to the print system and submit the jobs.

Monitor the jobs on the control panel, to make sure that all jobs are printed.

After you finish

To switch off the transaction printing mode:

1. Touch [System] -> [Transaction] ->[Transaction online] -> [Off]

2. Touch [System] -> [Transaction] -> [Transaction printing mode] -> [Off].

on page 87

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Page 91

Use the DocBox

DocBox

The DocBox is short for document box. The optional DocBox storage location on PRISMAsync helps to manage jobs before printing. For example, use the DocBox:

• As a storage folder for each print operator.

• As a secure folder protected with a PIN.

• As a storage folder for jobs that need reprinting on a regular basis.

• As a storage folder for jobs that need further job editing or page programming.

• As a storage folder for jobs that come from a hotfolder or an automated workflow.

Use the DocBox

[42] The DocBox folders

You can do the following tasks with a DocBox job:

• Lock the job settings.

• Move it to another DocBox.

• Combine it with another job in the DocBox.

• Print it with priority.

Configure the DocBox with the Settings Editor. (

For more information, see:

Operating concept

Job management in the queues

Print job settings

imagePRESS C800 Series

on page 28

on page 242

on page 99

System configuration

on page 182)

Chapter 4 - Plan the jobs

Page 92

Change a DocBox job

You can change the settings of a DocBox job. The same job settings are available in the list of waiting jobs. With the optional [Page programming] function you can define the layout and finishing of subsets and page ranges.

Use the list button

to toggle between the list and the thumbnail view.

[43] Job settings in DocBox

For more information, see:

DocBox

Print job settings

Use page programming

Procedure

Touch [Jobs] -> [DocBox].

Select the DocBox folder that contains the job you want to edit.

Enter a PIN, if requested.

Select the job you want to change

Touch [Properties], or double-tap the job to open the [Properties] window.

Make the required settings.

Use the optional [Page programming] function, if required.

Check the results of the changed settings in the preview pane.

Press [OK].

on page 91

on page 242

on page 107

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Combine DocBox jobs

You can combine DocBox jobs into one new job. You can change the settings for the combined job in a single property window. The settings available depend on the individual job settings.

icon indicates a combined job.

The

Use the list button to toggle between the list and the thumbnail view.

Combine DocBox jobs

[44] Job combination in DocBox

For more information, see:

DocBox

Change a DocBox job

Procedure

Touch [Jobs] -> [DocBox].

Select the DocBox folder that contains the jobs you want to combine.

Enter a PIN, if requested.

Select the jobs you want to combine, or use an option from the [Select] menu to select multiple

jobs together. Select [Build] from the drop-down menu.

The [Create build] window appears. Use the [Up] and [Down] buttons to change the job sequence in the combined job, if required.

Touch [OK].

NOTE

Split the combined job into the original jobs with the [Split] function.

Move a job to an other DocBox folder with the [Move] function.

on page 91

on page 92

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Lock DocBox job settings

You can lock a DocBox job to protect its settings.

The icon indicates a locked job.

Procedure

[45] The lock function in DocBox

For more information, see:

DocBox

Touch [Jobs] -> [DocBox].

Select the DocBox folder that contains the job you want to lock.

Enter a PIN, if requested.

Select one or more jobs that you want to lock, or use an option from the [Select] menu to select

multiple jobs together. Select [Lock] from the drop-down menu.

on page 91

NOTE

Unlock the job again with the [Unlock] function.

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Print DocBox jobs

You can print DocBox jobs in several ways:

• Without urgency, using the [Print] function. PRISMAsync submits the job to the last position on the list of scheduled jobs.

• With urgency (immediately), using the [Print now] function. PRISMAsync submits the job to the first position on the list of scheduled jobs. The active job is put on hold.

• First make a proof print.

The printed jobs remain in the DocBox folder. Make sure you remove printed DocBox jobs on a regular basis to prevent a full system disc.

Print DocBox jobs

Procedure

imagePRESS C800 Series

[46] Selection of jobs in a DocBox

For more information, see:

DocBox

Proof and test jobs

Touch [Jobs] -> [DocBox]. Select the DocBox folder that contains the jobs you want to print. Enter a PIN, if requested. Select one or more jobs that you want to print, or use an option from the [Select] menu to select multiple jobs together. Touch [Print], [Print now], or [Proof].

on page 91

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Load and assign media

Add temporary media to the media catalog

You can print on media that are not part of the media catalog. In the printer driver and PRISMAprepare you can specify that the job uses temporary media and the media properties. After the job is printed, you can add this temporary media to the media catalog in the System view of the control panel. This is useful when you use temporary media more often. Change the attributes of the new media with the Settings Editor.

Procedure

[47] Temporary media on the control panel

For more information, see:

Media for your output

Touch [System] -> [Media].

Select the media from the [Temporary media] section.

Press [To catalog].

on page 21

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Assign media to a paper tray

You can use the paper tray button at the right-hand side of the control panel to check the media that are loaded in the paper trays. You can assign media in the Trays view after you load the media in the paper tray. As long as the media type in the paper tray does not change, it is not necessary to assign the media after loading.

Assign media to a paper tray

[48] Paper trays with and without assigned media

NOTE

You can also use the [Trays] button.

For more information, see:

Control panel

Media for your output

Handle media

Before you begin

Determine which media the jobs need.

IMPORTANT

Make sure you know how to load media into the paper trays. (See

Procedure

Press the paper tray button

Select the paper tray in which you want to load the media.

Press the open button on the paper tray or touch [Open] in the Trays view.

Load the media into the paper tray.

Close the paper tray.

Touch [Assign] if the media type in the paper tray has changed.

on page 36

on page 21

on page 130

Handle media

on page 130)

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Assign media to a paper tray

Select the media from the media catalog and touch [OK], if applicable.

Press the paper tray button , to close the Trays view.

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Manage the jobs in the queue

Job management in the queues

When the document printing mode is active, you can submit jobs to several locations on the PRISMAsync controller. The active workflow profile also determines the destination. The following locations are available on PRISMAsync:

• List of waiting jobs

• List of scheduled jobs

• DocBox (optional)

When the print system is in the transaction printing mode, PRISMAsync routes the streaming jobs directly to the list of scheduled jobs.

Waiting jobs

When jobs arrive in the list of waiting jobs, you determine the print order of the jobs. You are also able to change print job settings or perform page programming. Using one of the selection functions you can select the jobs and then give the print command. The jobs are added to the list of scheduled jobs.

Manage the jobs in the queue

To increase the print productivity, you can use the job bundle function to combine several jobs into a single job. The original jobs are no longer visible, but you can recover the original jobs with the split function. You can change some properties and the print order of the individual jobs in the bundled job.

[49] List of waiting jobs

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Job management in the queues

Scheduled jobs

The print system prints the jobs in the sequence of the list of scheduled jobs. However, you are able to change the print sequence when one or more jobs require priority. In addition, you can decide to postpone or stop a print job.

The schedule (optional) gives you up to eight hours of plan-ahead predictability into the print production. It tells you everything you need to know to avoid an idle print system. (See

on page 122)

Schedule

[50] List of scheduled jobs

Printed jobs

When a job is ready, it is visible in the list of printed jobs. You must move the printed job to the list of waiting jobs, before you can reprint the job. Printed jobs remain available after the print system is shut down. Proof prints or stopped jobs are not visible in the list of printed jobs.

In the following situations, you are not able to reprint jobs:

• The list of printed jobs is disabled in the Settings Editor.

• The print system is in the transaction printing mode.

• PRISMAsync already removed the print jobs from the list.

Removal of printed jobs

When you no longer need your printed jobs, you can remove them from the list of printed jobs. PRISMAsync can also remove printed jobs automatically. Automatic removal of a printed job occurs after a preset period has expired. For security reasons, configure the optional E-shredding function in the Settings Editor. E-shredding overwrites the deleted job data and prevents data recovery from a removed job.

When the automatic job removal is not active, it is important to prevent a full system disc. Delete print jobs manually from the list of printed jobs and the DocBox folders on a regular base.

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imagePRESS C800 Series

Canon imagePRESS C800, imagePRESS C700 Operation Guide

Specifications and Main Features

Frequently Asked Questions

User Manual

Contents

Chapter 1 Preface

Disclaimers

Trademarks

Notes for the reader

Installation precautions

Handling precautions

Information in this operation guide

Chapter 2 Explore the print system

What can this print system do for you?

What output can you create

Media for your output

Finishing for your output

Color reproduction for your output

PRISMAsync operating concept

Main hardware parts

Overview of licenses

Control panel

Paper Input

Paper module

Bulk paper module

Inserter

Automatic document feeder

Special feeder

Finishing and delivery

Professional stacker / stapler

Standard stacker / stapler

Professional puncher

Folder

Output tray

Chapter 3 Prepare the jobs

Prepare print jobs

Prepare print jobs with the printer driver

Prepare print jobs with PRISMAprepare

Print a file from a USB drive

Prepare copy and scan jobs

Copy jobs

Scan jobs

Use the automatic document feeder to copy or scan

Use the glass plate to copy or scan

Make a copy

Make a scan

Use templates for recurring jobs

Copy subsets (combined copying)

Scan subsets (combined scanning)

Chapter 4 Plan the jobs

Set up your print production preferences

Automated workflows

Workflow profiles

Select a workflow profile

Select an accounting mode

Change or disable the warning time

Change the system language

Use of shorter job names

Adjust the readability of the control panel

Use the remote monitor

Transaction printing

Print in transaction printing mode

Use the DocBox

DocBox

Change a DocBox job

Combine DocBox jobs

Lock DocBox job settings

Print DocBox jobs

Load and assign media

Add temporary media to the media catalog

Assign media to a paper tray

Manage the jobs in the queue

Job management in the queues