Canon imageCLASS MF6580CX Basic Guide

Series

What Can I Do with This Machine?

Basic Guide

Before Using the Machine

Document Handling

Print Media

Sending Faxes (MF6550/MF6560/
MF6580 Only)

Receiving Faxes (MF6550/MF6560/
MF6580 Only)

Copying

Printing

Scanning

PC Faxing (MF6550/MF6560/
MF6580 Only)

Remote UI (MF6580 Only)

Maintenance

Troubleshooting

Please read this guide before operating this equipment.
After you finish reading this guide, store it in a safe place for future reference.

Machine Settings

Appendix

ENG

Manuals for the Machine

● Machine Set-Up

● Software Installation

Starter Guide

● Basic Features

● Maintenance

● Machine Settings

● Specifications

● Advanced Features

● Network and Remote User Interface

● System Monitor

● Reports and Lists

● Scanning Features

Basic Guide

(This Document)

Advanced Guide

Scanner Driver Guide

Indicates the manual is supplied in PDF format in the accompanying CD-ROM.

CD-ROM

CD-ROM

CD-ROM

● To view the manuals in PDF format, Adobe Reader/Acrobat Reader/Acrobat is required. If Adobe
Reader/Acrobat Reader/Acrobat is not installed on your system, please download it from the Adobe
Systems Incorporated website (http://www.adobe.com).

● Considerable effort has been made to make sure that the manuals for the machine are free of
inaccuracies and omissions. However, as we are constantly improving our products if you need an
exact specification, please contact Canon.

● The machine illustration on the cover may differ slightly from your machine.

i

What Can I Do with This Machine?

Fax Features (MF6550/MF6560/MF6580 Only)

Specify a recipient with a single key

One-Touch Speed Dialing

What Can I Do with This Machine?

→ p. 4-7

Specify a recipient with a two-digit
code

Coded Speed Dialing

→ p. 4-15

Specify multiple recipients with a
single key

Group Dialing

→ p. 4-23

Look up a particular recipient

Address Book Dialing

→ Advanced Guide

Redial when the line is busy

Automatic Redialing

→ Advanced Guide

ii

AAAAA
BBBBB
CCCCC

Send a fax to multiple recipients

Broadcasting

→ Advanced Guide

Send a fax at a specified time

Delayed Sending

→ Advanced Guide

Receive faxes in memory without
printing out

Memory Reception

→ Advanced Guide

What Can I Do with This Machine?

iii

Copy Features

DE F
DE F
DE F
DE F

ABC
ABC
ABC
ABC

1

Select a scan mode depending on
the type of image

Image Quality

→ p. 6-3

Adjust the density level of scanned
images

What Can I Do with This Machine?

Density

→ p. 6-4

Enlarge or reduce copied images

ABC
ABC
ABC
ABC

Zoom Ratio

→ p. 6-6

Sort copies by page order

Collate Copying

→ Advanced Guide

Make two-sided copies

Two-Sided Copy

→ Advanced Guide

iv

AAAA
AAAA

BBBB

AAAA

BBBB

CCCC

AAAA

BBBB

CCCC

DDDD

1

BBBB

CCCC

DDDD

2

CCCC

DDDD
DDDD

ABC
ABC
ABC
ABC

1

A

3

4

2

A

AAAA
AAAA

AAAA

AAAA

AAAA

AAAA

AAAA

AAAA

AAAA

1

AAAA

AAAA
AAAA

AAAA
AAAA

1

AAAA

1

AAAA

1

Copy two documents on one sheet

DEF
DEF
DEF
DEF

ABC
ABC
ABC
ABC

1

DEF
DEF
DEF
DEF

2 on 1 Combination

→ Advanced Guide

ABC
ABC
ABC
ABC

1

What Can I Do with This Machine?

ABC
ABC
ABC

2

ABC

2

1

v

Printer Feature

ABC
ABC
ABC
ABC

1

F

F

ABC
ABC
ABC
ABC

1

Print a document from a PC

Printing

→ Online help

What Can I Do with This Machine?

Scanner Feature

Specify detailed scanning options
to suit various images

Scanning

→ Scanner Driver Guide

vi

PC Fax Feature (MF6550/MF6560/MF6580 Only)

Send a fax from a PC

PC Faxing

→ Online help

Remote UI Feature (MF6580 Only)

Access and manage the machine
from a PC

Remote UI

→ Advanced Guide

What Can I Do with This Machine?

vii

Contents

Manuals for the Machine.................................................................i

What Can I Do with This Machine? ............................................... ii

Fax Features (MF6550/MF6560/MF6580 Only) .............. ii

Copy Features ................................................................ iv

Printer Feature................................................................ vi

Scanner Feature............................................................. vi

PC Fax Feature (MF6550/MF6560/MF6580 Only) .........vii

Remote UI Feature (MF6580 Only) ................................vii

Contents ....................................................................................... viii

What Can I Do with This Machine?

Preface..........................................................................................xiii

Important Safety Instructions .........................................xiii

Handling and Maintenance............................................xiii

Location .........................................................................xiv

Power Supply................................................................. xv

Customer Support (U.S.A).............................................xvi

Customer Support (Canada)..........................................xvi

How to Use This Guide............................................................... xvii

Symbols Used in This Manual ......................................xvii

Illustrations Used in This Manual.................................xviii

Legal Notices ............................................................................... xix

Copyright .......................................................................xix

Disclaimer ......................................................................xix

Legal Limitations on the Usage of Your Product and

the Use of Images.......................................................... xx

Trademarks....................................................................xxi

Users in the U.S.A.......................................................................xxii

Pre-Installation Requirements for Canon Facsimile

Equipment.....................................................................xxii

Connection of the Equipment ......................................xxiii

In Case of Equipment Malfunction...............................xxiii

Rights of the Telephone Company .............................. xxiii

FCC Notice ..................................................................xxiv

viii

Users in Canada.........................................................................xxvi

Pre-Installation Requirements for Canon Facsimile

Equipment....................................................................xxvi

Notice..........................................................................xxvii

Laser Safety ............................................................................... xxix

CDRH Regulations ......................................................xxix

1 Before Using the Machine ......................................................1-1

Machine Components .................................................................1-1

Operation Panel ...........................................................................1-3

Main Operation Panel...................................................1-3

Facsimile Operation Panel

(MF6550/MF6560/MF6580 Only) .................................1-5

LCD (Standby Mode) ...................................................................1-6

Copy Mode ...................................................................1-6

Fax Mode......................................................................1-6

Scan Mode....................................................................1-6

Toner Cartridge............................................................................1-7

Maintaining the Toner Cartridge ...................................1-7

Timer Settings..............................................................................1-9

Setting Sleep Mode ......................................................1-9

Setting Auto Clear Time..............................................1-12

Setting Daylight Saving Time......................................1-14

What Can I Do with This Machine?

2 Document Handling................................................................. 2-1

Document Requirements ............................................................2-1

Scanning Area..............................................................................2-3

Loading Documents ....................................................................2-4

On the Platen Glass......................................................2-4

In the ADF.....................................................................2-6

ix

3 Print Media ...............................................................................3-1

Paper Requirements....................................................................3-1

Printable Area ..............................................................................3-3

Paper Guidelines .........................................................................3-4

Loading Paper..............................................................................3-5

In the Multi-Purpose Tray (e.g., Envelopes) .................3-5

Setting Paper Type and Size.......................................................3-8

For the Paper Cassette.................................................3-8

For the Multi-Purpose Tray .........................................3-11

4 Sending Faxes (MF6550/MF6560/MF6580 Only) ...................4-1

What Can I Do with This Machine?

Scan Settings ...............................................................................4-3

Image Quality................................................................4-3

Density..........................................................................4-5

Speed Dialing ...............................................................................4-6

Registering Recipients for Speed Dialing .....................4-6

Using Speed Dialing ...................................................4-32

Manual Sending .........................................................................4-34

Direct Sending ...........................................................................4-36

5 Receiving Faxes (MF6550/MF6560/MF6580 Only) ................5-1

6 Copying ....................................................................................6-1

Scan Settings ...............................................................................6-3

Image Quality................................................................6-3

Density..........................................................................6-4

Zoom Ratio ...................................................................6-6

7 Printing .....................................................................................7-1

8 Scanning .................................................................................. 8-1

9 PC Faxing (MF6550/MF6560/MF6580 Only) ........................... 9-1

x

10 Remote UI (MF6580 Only) ...................................................10-1

11 Maintenance......................................................................... 11-1

Cleaning the Machine................................................................11-1

Exterior .......................................................................11-1

Interior.........................................................................11-2

Fuser Roller ................................................................11-4

Scanning area.............................................................11-5

Cleaning the ADF Automatically .................................11-8

Transcription Roller.....................................................11-9

Replacing the Toner Cartridge ...............................................11-10

Redistributing Toner .................................................11-10

Replacing the Toner Cartridge..................................11-12

Recycling Used Cartridges .....................................................11-16

The Clean Earth Campaign ......................................11-16

U.S.A. PROGRAM....................................................11-17

CANADA PROGRAM-CANADA PROGRAMME ......11-20

Transporting the Machine.......................................................11-22

12 Troubleshooting ..................................................................12-1

Clearing Jams ............................................................................12-1

Document Jams..........................................................12-1

Paper Jams.................................................................12-3

What Can I Do with This Machine?

LCD Messages ...........................................................................12-6

Error Codes (MF6550/MF6560/MF6580 Only) ........................12-12

If a Power Failure Occurs........................................................12-14

If You Cannot Solve a Problem ..............................................12-15

xi

13 Machine Settings .................................................................13-1

Machine Settings .......................................................................13-1

Printing USER’S DATA LIST ......................................13-1

Accessing the Setting Menu .......................................13-3

Setting Menu ..............................................................................13-5

COMMON SETTINGS ...............................................13-5

COPY SETTINGS ....................................................13-10

FAX SETTINGS

(MF6550/MF6560/MF6580 Only) ............................13-12

ADDRESS BOOK SET.

(MF6550/MF6560/MF6580 Only) ............................13-18

PRINTER SETTINGS ..............................................13-20

What Can I Do with This Machine?

TIMER SETTINGS ...................................................13-24

ADJUST./CLEANING ..............................................13-26

REPORT SETTINGS ...............................................13-28

SYSTEM SETTINGS ...............................................13-30

14 Appendix ..............................................................................14-1

Specifications ............................................................................14-1

xii

General.......................................................................14-1

Copier .........................................................................14-2

Printer .........................................................................14-3

Facsimile (MF6550/MF6560/MF6580 Only) ...............14-3

Telephone (MF6550/MF6560/MF6580 Only) .............14-5

Index ...........................................................................................14-6

Preface

Thank you for choosing a Canon product. Before using the machine, please read
the following instructions for your safety.

Important Safety Instructions

WAR NIN G

Except as specifically described in this guide, do not attempt to service the machine yourself. Never
attempt to disassemble the machine: opening and removing its interior covers will expose you to
dangerous voltages and other risks. For all service, contact Canon Customer Care Center, or a Canon
Authorized Service Facility.

Handling and Maintenance

– Follow all warnings and instructions marked on the machine.
– Do not subject the machine to strong physical shocks or vibrations.
– Always unplug the machine before moving or cleaning it.
– To avoid paper jams, never unplug the power cord, open the left cover, or add or

remove paper in the machine while printing.

– When transporting the machine, be sure to remove the toner cartridge from the

machine.

– Place the toner cartridge in its original protective bag or wrap it in a thick cloth to

prevent exposure to light.

– Always grip the handle on the sides of the machine when you lift the machine. Never

lift the machine by any of its trays or attachments.

– Do not insert any objects into the slots or openings on the machine since they may

touch dangerous voltage points or short out parts. This could result in fire or electric
shock.

– Do not allow small objects (such as pins, paper clips, or staples) to fall into the

machine.
– To avoid spillage in or around the machine, do not eat or drink near it.
– Keep the machine clean. Dust accumulation can prevent the machine from operating

properly.

What Can I Do with This Machine?

xiii

– Unplug the machine from the wall outlet and contact Canon Customer Care Center

in any of the following cases:

– When the power cord or plug is damaged or frayed.

– If liquid or small object has fallen into the machine.

– If the machine has been exposed to rain or water.

– If the machine does not operate normally when you have followed the instructions

in this guide. Adjust only those controls that are covered by the instructions in this
guide. Improper adjustment of other controls may result in damage and may
require extensive work by a qualified technician to restore the product to normal

operation.
– If the machine has been dropped.
– If the machine exhibits a distinct change in performance, indicating a need for

servicing.

What Can I Do with This Machine?

Location

– Place the machine on a flat, stable, vibration-free surface that is strong enough to

support its weight.

– Place the machine in a cool, dry, clean, well ventilated place.
– Make sure the area is free from dust.
– Make sure the location is not exposed to high temperature or humidity.
– Keep the machine away from direct sunlight as this can damage it. If you have to

place the machine near a window, install heavy curtains or blinds.

– Do not use the machine near water. Make sure that no wet or humid objects come

into contact with the machine.

– Do not use or store the machine outdoors.
– Do not place the machine near devices that contain magnets or generate magnetic

fields, such as speakers.

– If possible, place the machine near an existing telephone line outlet for easy

connection of the telephone line cord, and to avoid the expense of installing a new
outlet.

– Place the machine near a standard 120 V AC (60 Hz) power outlet.

xiv

– To ensure reliable operation of the machine and to protect it from overheating (which

can cause it to operate abnormally and create a fire risk), do not block the exhaust
vent. Never block or cover any openings on the machine by placing it on a bed, sofa,
rug, or other similar surface. Do not place the machine in a cupboard or built-in
installation, or near a radiator or other heat source unless proper ventilation is
provided. Leave enough space around all sides of the machine.

– Do not stack boxes or furniture around the power outlet. Keep the area free so you

can reach the outlet quickly. If you notice anything unusual (smoke, strange odors,
noises) around the machine, unplug the power cord immediately. Contact Canon
Customer Care Center.

– Do not allow anything to rest on the power cord, and do not place the machine where

the cord will be walked on. Make sure the cord is not knotted or kinked.

Power Supply

– During electrical storms, unplug the power cord from the power outlet.

(Please note that any documents stored in the machine’s memory will be deleted
when you unplug the power cord.)

– Whenever you unplug the power cord, wait at least five seconds before you plug it in

again.

– Do not plug the power cord into an uninterruptible power supply (UPS).

What Can I Do with This Machine?

WAR NIN G

This product emits low level magnetic flux. If you use a cardiac pacemaker and feel abnormalities, please
move away from this product and consult your doctor.

xv

Customer Support (U.S.A)

Your machine is designed with the latest technology to provide trouble-free operation. If
you encounter a problem with the machine’s operation, try to solve it by using the
information in Chapter 12. If you cannot solve the problem or if you think your machine
needs servicing, contact Canon Customer Care Center at 1-800-828-4040 between
the hours of 8:00 A.M. to 8:00 P.M. EST Monday through Friday and 10:00 A.M. to 8:00
P.M. on Saturday. 24 hour online support is also available at the website
http://www.canontechsupport.com/

Customer Support (Canada)

Canon Canada Inc., offers a full range of customer technical support options*:
– For step-by-step troubleshooting, e-mail technical support, the latest driver or

What Can I Do with This Machine?

document downloads, and answers to frequently asked questions visit
http://www.canon.ca/

– Automated step-by-step telephone support on most current products 24 hours,

7 days a week 1-800-652-2666

– Free live technical support 9 A.M. to 8 P.M. EST Monday through Friday (excluding

holidays) for products still under warranty 1-800-652-2666

– The location of the authorized service facility nearest you visit http://www.canon.ca/

or 1-800-652-2666

– If the problem cannot be corrected by using one of the above technical support

options, repair options are available at the time of your call to the live technical
support number above or via the website at http://www.canon.ca/

* Support program specifics are subject to change without notice.

xvi

How to Use This Guide

Symbols Used in This Manual

The following symbols are used throughout the manuals for the machine and indicate
the warnings, cautions and notes you should keep in mind when using the machine.

What Can I Do with This Machine?

WAR NIN G

CAUTION

NOTE

In addition, this guide uses distinctive notations to identify keys and information in the
LCD:
– The keys you press appear in square brackets: [Stop].
– Information in the LCD appears in angle brackets: <DOCUMENT READY>.
The numbers that point to the keys on the operation panel diagram correspond to the
order of steps to take in the procedure.

Indicates a warning that may lead to death or serious injury if not
observed.

Explains how to avoid actions that could injure you or damage your
machine.

Explains operating restrictions and how to avoid minor difficulties.

xvii

Illustrations Used in This Manual

Unless otherwise mentioned, illustrations used in this manual are those taken when no
optional equipment is attached to the imageCLASS MF6550.

What Can I Do with This Machine?

The model imageCLASS MF6550 is used for illustration purposes in this manual.
When there is any difference among MF6530, MF6531, MF6550, MF6560, MF6580, it
is clearly indicated in the text, e.g., “MF6580 Only.”

xviii

Legal Notices

Copyright

Copyright © 2006 by Canon Inc. All rights reserved. No part of this publication may be
reproduced, transmitted, transcribed, stored in a retrieval system, or translated into any
language or computer language in any form or by any means, electronic, mechanical,
magnetic, optical, chemical, manual, or otherwise, without the prior written permission
of Canon Inc.

Disclaimer

The information in this document is subject to change without notice.
CANON INC. MAKES NO WARRANTY OF ANY KIND WITH REGARD TO THIS
MATERIAL, EITHER EXPRESS OR IMPLIED, EXCEPT AS PROVIDED HEREIN,
INCLUDING WITHOUT LIMITATION, THEREOF, WARRANTIES AS TO
MARKETABILITY, MERCHANTABILITY, FITNESS FOR A PARTICULAR PURPOSE
OF USE OR AGAINST INFRINGEMENT OF ANY PATENT. CANON INC. SHALL NOT
BE LIABLE FOR ANY DIRECT, INCIDENTAL, OR CONSEQUENTIAL DAMAGES OF
ANY NATURE, OR LOSSES OR EXPENSES RESULTING FROM THE USE OF THIS
MATERIAL.

What Can I Do with This Machine?

xix

Legal Limitations on the Usage of Your Product and the Use of Images

Using your product to scan, print or otherwise reproduce certain documents, and the
use of such images as scanned, printed or otherwise reproduced by your product, may
be prohibited by law and may result in criminal and/or civil liability.
A non-exhaustive list of these documents is set forth below. This list is intended to be a
guide only. If you are uncertain about the legality of using your product to scan, print or
otherwise reproduce any particular document, and/or of the use of the images
scanned, printed or otherwise reproduced, you should consult in advance with your
legal advisor for guidance.

– Paper Money – Travelers Checks
– Money Orders – Food Stamps

What Can I Do with This Machine?

– Certificates of Deposit – Passports
– Postage Stamps (canceled or

uncanceled)

– Identifying Badges or Insignias – Internal Revenue Stamps (canceled or

– Selective Service or Draft Papers – Bonds or Other Certificates of

– Checks or Drafts Issued by

Governmental Agencies

– Motor Vehicle Licenses and Certificates

of Title

– Immigration Papers

uncanceled)

Indebtedness

– Stock Certificates

– Copyrighted Works/Works of Art

without Permission of Copyright Owner

xx

Trademarks

Canon, the Canon logo and imageCLASS are trademarks of Canon Inc.
All other product and brand names are registered trademarks, trademarks or service
marks of their respective owners.

As an ENERGY STAR
product meets the ENERGY STAR
The International ENERGY STAR
international program that promotes energy saving through the use of
computers and other office equipment. The program backs the
development and dissemination of products with functions that
effectively reduce energy consumption. It is an open system in which
business proprietors can participate voluntarily. The targeted products
are office equipment, such as computers, displays, printers, facsimiles,
and copiers. Their standards and logos are uniform among
participating nations.

®

Partner, Canon has determined that this

®

guidelines for energy efficiency.

®

Office Equipment Program is an

What Can I Do with This Machine?

xxi

Users in the U.S.A.

Pre-Installation Requirements for Canon Facsimile Equipment

A. Location

Supply a suitable table, cabinet, or desk. See p. 14-1 for the machine’s weight and

dimensions.

B. Order Information

1. Only a single line, touch-tone or rotary telephone set is to be used.

What Can I Do with This Machine?

2. Order an RJ11-C modular jack (USOC code), which should be installed by the
telephone company. If the RJ11-C jack is not present, installation cannot occur.

3. Order a regular voice grade line or the equivalent from your telephone company’s
business representative.

Use one line per machine.

DDD (DIRECT DISTANCE DIAL) LINE

-or-

IDDD (INTERNATIONAL DIRECT DISTANCE DIAL) LINE IF YOU COMMUNICATE
OVERSEAS

NOTE

Canon recommends an individual line following industry standards, e.g. the 2500 (Touch Tone) or
500 (Rotary/Pulse Dial) telephones. A dedicated extension off a PBX machine without “Call Waiting”
can be used with the machine. Key telephone systems are not recommended because they send
non-standard signals to individual telephones for ringing and special codes, which may cause a fax
error. This machine is not supported on Voice Over Internet Protocol (VOIP).

C. Power Requirements

This equipment should be connected to a standard 120-volt AC, three-wire grounded
outlet only. Do not connect this machine to an outlet or power line shared with other
appliances that cause “electrical noise.” Air conditioners, electric typewriters, copiers, and
machines of this sort generate electrical noise which often interferes with communications
equipment and the sending and receiving of documents.

xxii

Connection of the Equipment

This equipment complies with Part 68 of the FCC rules and the requirements adopted
by the ACTA. On the rear panel of this equipment is a label that contains, among other
information, a product identifier in the format US:AAAEQ##TXXXX. If requested, this
number must be provided to the telephone company.
An FCC compliant telephone cord and modular jack are provided with this equipment.
This equipment is designed to be connected to the telephone network or premises
wiring using a compatible modular jack which is Part 68 compliant. See the Starter
Guide for details.
The Ringer Equivalence Number (REN) is used to determine the number of devices
that may be connected to a telephone line. Excessive RENs on a telephone line may
result in the devices not ringing in response to an incoming call. In most but not all
areas, the sum of RENs should not exceed five (5.0). To be certain of the number of
devices that may be connected to a line, as determined by the total RENs, contact the
local telephone company. The REN for this product is part of the product identifier that
has the format US:AAAEQ##TXXXX. The digits represented by ## are the REN
without a decimal point (e.g., 10 is a REN of 1.0).
This equipment may not be used on coin service provided by the telephone company.
Connection to party lines is subjected to state tariffs.

What Can I Do with This Machine?

In Case of Equipment Malfunction

Should any malfunction occur which cannot be corrected by the procedures described
in this guide, disconnect the equipment from the telephone line and unplug the power
cord. The telephone line should not be reconnected or the power cord plugged in until
the problem is completely resolved. Users should contact Canon Authorized Service
Facilities for servicing of equipment. Information regarding Authorized Service Facility
locations can be obtained by calling Canon Customer Care Center (1-800-828-4040).

Rights of the Telephone Company

Should the equipment cause harm to the telephone network, the telephone company
may temporarily disconnect service. The telephone company also retains the right to
make changes in facilities and services which may affect the operation of this
equipment. When such changes are necessary, the telephone company is required to
give adequate prior notice to the user.

xxiii

FCC Notice

imageCLASS MF6530: Model F189100
imageCLASS MF6531: Model F189100
imageCLASS MF6550: Model F189102
imageCLASS MF6560: Model F189102
imageCLASS MF6580: Model F189102

This device complies with Part 15 of the FCC Rules. Operation is subject to the
following two conditions:

(1) This device may not cause harmful interference, and

(2) this device must accept an interference received, including interference that may

cause undesired operation.

What Can I Do with This Machine?

NOTE

This equipment has been tested and found to comply with the limits for a class B digital device, pursuant to
Part 15 of the FCC Rules. These limits are designed to provide reasonable protection against harmful
interference in a residential installation. This equipment generates, uses and can radiate radio frequency
energy and, if not installed and used in accordance with the instructions, may cause harmful interference
to radio communications. However, there is no guarantee that interference will not occur in a particular
installation. If this equipment does cause harmful interference to radio or television reception, which can
be determined by turning the equipment off and on, the user is encouraged to try to correct the
interference by one or more of the following measures:

• Reorient or relocate the receiving antenna.

• Increase the separation between the equipment and receiver.

• Connect the equipment into an outlet on a circuit different from that to which the receiver is connected.

• Consult the dealer or an experienced radio/TV technician for help.

Use of shielded cable is required to comply with class B limits in Subpart B of Part 15
of FCC Rules.
Do not make any changes or modifications to the equipment unless otherwise
specified in this manual. If such changes or modifications should be made, you could
be required to stop operation of the equipment.

Canon U.S.A. Inc.
One Canon Plaza, Lake Success, NY 11042, U.S.A.
TEL No. 1-516-328-5600

xxiv

The Telephone Consumer Protection Act of 1991 makes it unlawful for any person to
use a computer or other electronic device to send any message via a telephone fax
machine unless such message clearly contains in a margin at the top or bottom of
each transmitted page or on the first page of the transmission, the date and time it is
sent and an identification of the business or other entity, or other individual sending the
message and the telephone number of the sending machine or such business, other
entity, or individual.
In order to program this information into the machine, follow the instructions in the
Starter Guide.

What Can I Do with This Machine?

xxv

Users in Canada

Pre-Installation Requirements for Canon Facsimile Equipment

A. Location

Supply a suitable table, cabinet, or desk. See p. 14-1 for the machine’s weight and
dimensions.

B. Order Information

1. Provide only a single-line to touch-tone or rotary telephone set terminated with a

What Can I Do with This Machine?

standard 4-pin modular phone plug. (Touch-tone is recommended if available in your
area.)

2. Order an CA11A modular jack (USOC code), which should be installed by the
telephone company. If the CA11A jack is not present, installation cannot occur.

3. Order a normal business line from your telephone company’s business representative.
The line should be a regular voice grade line or equivalent. Use one line per machine.

DDD (DIRECT DISTANCE DIAL) LINE

-or-

IDDD (INTERNATIONAL DIRECT DISTANCE DIAL) LINE IF YOU COMMUNICATE
OVERSEAS

NOTE

Canon recommends an individual line following industry standards, e.g., the 2500 (touch tone) or
500 (rotary/pulse dial) telephones. A dedicated extension off a PBX machine without “Camp On”
signals is also permissible with the machine. Key telephone systems are not recommended because
they send non-standard signals to individual telephones for ringing and special codes, which may
cause a fax error.

C. Power Requirements

The power outlet should be a three-prong grounded receptacle (Single or Duplex). It
should be independent from copiers, heaters, air conditioners or any electric equipment
that is thermostatically controlled. The rated value is 120 volts and 15 amperes. The
CA11A modular jack should be relatively close to the power outlet to facilitate installation.

xxvi

Notice

This equipment meets the applicable Industry Canada Terminal Equipment Technical
Specifications. This is confirmed by the registration number. The abbreviation, IC,
before the registration number signifies that registration was performed based on a
Declaration of Conformity indicating that Industry Canada technical specifications were
met. It does not imply that Industry Canada approved the equipment.
Cet appareil est conforme aux Spécifications techniques des équipements terminaux
de I’lndustrie du Canada.
Ceci est confirmé par le numéro d’enregistrement. L’abréviation IC précédant le
numéro d’enregistrement signifie que I’enregistrement a été effectué sur la base de la
Déclaration de conformité indiquant que le produit est conforme aux spécifications
techniques du Canada. Ceci n’implique pas que le produit ait été approuvé par
I’industrie du Canada.
Before installing this equipment, users should ensure that it is permissible to be
connected to the facilities of the local telecommunications company. The equipment
must also be installed using an acceptable method of connection. The customer
should be aware that compliance with the above conditions may not prevent
degradation of service in some situations.
Repairs to certified equipment should be coordinated by a representative designated
by the supplier. Any repairs or alterations made by the user to this equipment, or
equipment malfunctions, may give the telecommunications company cause to request
the user to disconnect the equipment.
Users should ensure for their own protection that the electrical ground connections of
the power utility, telephone lines and internal metallic water pipe system, if present, are
connected together. This precaution may be particularly important in rural areas.

What Can I Do with This Machine?

CAUTION

Users should not attempt to make such connections themselves, but should contact the appropriate
electric inspection authority, or electrician, as appropriate.

NOTE

This Class B digital apparatus meets all requirements of the Canadian Interference- Causing Equipment
Regulations.
Cet appareil numérique de la classe B respecte toutes les exigences du Règlement sur le matériel
brouilleur du Canada.

xxvii

The Ringer Equivalence Number (REN) for this terminal equipment is 1.0. The REN
assigned to each terminal equipment provides an indication of the maximum number of
terminals allowed to be connected to a telephone interface. The termination on an
interface may consist of any combination of devices subject only to the requirement
that the sum of the Ringer Equivalence Numbers of all the devices does not exceed
five.
Le Nombre d’équivalence Ringer (REN) de cet appareil terminal est 1.0. Le REN
attribué à chaque équipement terminal fournit une indication sur le nombre maximum
de terminaux pouvant être connectés sur une interface téléphonique. La terminaison
sur une interface peut consister en n’importe quelle combinaison d’appareils, à la
condition seulement que la somme des Nombres d’équivalence Ringer de tous les
appareils ne soit pas supérieure à 5.

CANON CANADA INC.

What Can I Do with This Machine?

1-800-263-1121
24 HOURS A DAY, SEVEN DAYS A WEEK

xxviii

Laser Safety

This machine complies with 21 CFR Chapter 1 Subchapter J as a Class 1 laser
product under the U.S. Department of Health and Human Services (DHHS) Radiation
Performance Standard according to the Radiation Control for Health and Safety Act of

1968. This means that the machine does not produce hazardous radiation.
Since radiation emitted inside the machine is completely confined within protective
housings and external covers, the laser beam cannot escape from the machine during
any phase of user operation.

CDRH Regulations

The Center for Devices and Radiological Health (CDRH) of the U.S. Food and Drug
Administration implemented regulations for laser products on August 2, 1976. These
regulations apply to laser products manufactured from August 1, 1976. Compliance is
mandatory for products marketed in the United States.

CAUTION

Use of controls, adjustments, or performance of procedures other than those specified in this manual may
result in hazardous radiation exposure.

What Can I Do with This Machine?

The label is attached to the laser scanner machine inside the machine and is not in a
user access area.

xxix

Before Using the Machine

Machine Components

Before Using the Machine

ADE

H

CB

G

F

A ADF (Automatic Document Feeder)

Holds documents and feeds them
automatically into the scanning area.

B Slide guides

Adjusts to the width of the document.

C Document feeder tray

Holds documents.

D Document delivery tray

Receives documents.

E Paper delivery tray

Receives copies, prints and faxes.

F Paper stopper

Prevents the paper from falling off the paper
delivery tray.
Open the stopper from its original position for
A4/LTR size paper. For LGL size paper, pull
out the extension first, and then open the
stopper.

G Operation panel

Machine controls.

H Paper cassette

Holds the paper supply.

1-1

I

LKJ

Open this cover when replacing the toner
cartridge or clearing paper jams.

Before Using the Machine

J Scanning area

I Left cover

Scans documents from the ADF.

K Platen glass cover

Open this cover when placing a document on
the platen glass.

L Platen glass

Place documents.

M Multi-purpose tray

Feeds non-standard size or thick/thin type
paper stacks.

N Slide guides for multi-purpose tray

Adjusts to the width of the paper.

O Multi-purpose tray extension

MO N

Pull out to load paper stack.

P USB port

P Q

Connect the USB (Universal Serial Bus)
cable.

Q Ethernet port (MF6580 only)

Connect the network cable.

R Telephone line jack (MF6550/MF6560/

MF6580 only)

Connect the external telephone cable.

S External device jack (MF6550/MF6560/

MF6580 only)

Connect an external device.

T Power socket

Connect the power cord.

U Main power switch

Turns the power on or off.

SU T R

1-2

Operation Panel

Address

Book

Paper
Select

COPY FAX SCAN

Image Quality Density Enlarge/ReduceOKTwo-Sided

System
Monitor

View

Settings

Reset Collate

GHI

@./

PQRS

Ton e

JKL

ABC

TUV

MNO

DEF

Clear ON/OFF

Stop

Start

Processing/

Data

Error

Power

WXYZ

SYMBOLS

Additional
Functions

2 on 1

Frame

Erase

l

1

4

7

2

5

8

0#

3

C

6

9

Main Operation Panel

● MF6550/MF6560/MF6580

AdB D GC E IF H J K L MNQPO

Before Using the Machine

c b a Z WY X V T S RU

A Paper Select indicator

Indicates the selected paper source.
* The number of paper sources varies

depending on the model used.

B Jam Location indicator

Indicates the location of paper jams.

C LCD display

Displays messages and prompts during
operation. Displays selection, text, and
numbers when adjusting the settings.

DCOPY key

Press to switch to Copy mode.

E key

Press to decrease the value for various
settings. Also press to see the previous item
in the menu.

FFAX key

Press to switch to Fax mode.

GOK key

Press to determine the contents you set or
register.

1-3

H SCAN key

Press to switch to Scan mode.

I key

Press to increase the value for various
settings. Also press to see the next item in
the menu.

J Reset key

Press to return the machine to standby
mode.

K System Monitor key

Press to check fax transmission, print, copy,
or report output status.

L View Settings key

Press to confirm settings of the copy function.

MNumeric keys

Enter letters and numbers.

N Clear key

Press to clear entered alphanumeric
characters.

O Start key

Press to start copying, scanning and sending
faxes.

PStop key

Press to cancel machine operations.

Q ON/OFF key (operation panel power

switch)

Press to turn the operation panel on/off. Also
press to enter Sleep mode or to resume the
normal mode from Sleep mode manually.

R Power indicator

Lights up when the main power is turned on.

S Error indicator

Flashes or lights up when an error has
occurred.

T Processing/Data indicator

Flashes when the machine is working. Lights
up when the machine has waiting jobs.

U Tone key

Press to switch from rotary pulse to tone
dialing.

V2 on 1 key

Press to set 2 on 1 copying.

WFrame Erase key

Press to set frame erase for copying.

X Collate key

Press to set collate copying.

Y Additional Functions key

Press to select or cancel modes in Additional
Functions.

Z Two-Sided key

Press to set two-sided copying or faxing.

a Enlarge/Reduce key

Press to enlarge or reduce copy ratio.

b Density key

Press to lighten or darken the copies or
faxes.

c Image Quality key

Press to select image quality for copying and
faxing.

d Paper Select key

Press to select a paper source (paper
cassette or multi-purpose tray).

Before Using the Machine

● MF6530/MF6531

AdB D GC E IH J K L M N QPO

COPY SCAN

Paper
Select

Image Quality Density Enlarge/ReduceOKTwo-Sided

c b a Z WY X V T S R

System
Monitor

Reset Collate

Additional
Functions

Frame

View

Settings

2 on 1

Erase

1

4

7

2

3

6

5

9

8

0#

Clear ON/OFF

C

Processing/

Data

Error

Start

Stop

Power

1-4

Facsimile Operation Panel (MF6550/MF6560/MF6580

Direct TX

01 02 03 04

05 06 07 08

09 10 11 12

Address

Book

Paper
Select

CO

Image Quality

Coded

DialRedialHookPause

Only)

A B C D E F

Panel open

13 14 15 16

17 18 19 20

Before Using the Machine

A Direct TX key

B Pause key

CHook key

D Redial key

21 22 23

Delayed

TX

HG

Press to set Direct Sending.

Inserts a pause when entering a fax number.

Press when you want to dial without lifting the
handset of the external telephone.

Press to redial the last number dialed
manually with the numeric keys when a fax is
standing by.

G

E Coded Dial key

Press to perform coded speed dialing.

F Address Book key

Press to search preregistered destinations
under one-touch speed dialing keys or coded
speed dialing numbers by name.

G One-Touch Speed Dial keys

Press to use one-touch speed dialing (Pre­registered frequently used numbers).

H Delayed TX key

Press to set Delayed Sending.

1-5

LCD (Standby Mode)

Copy Mode

● Without optional cassette

A

100% LTR

TEXTA

D

AZoom ratio

B Paper size

C Quantity

DDensity

E Image quality

E

B

C

O1

Fax Mode*

A

12/31/2006 SUN 10:50
FaxOnly FINE

● With optional cassette

A

100% AUTO

D

B

TEXTA

E

Scan Mode

SCANNING MODE

C

O1

Before Using the Machine

A Date & Time

B Receive mode

C Image quality

* MF6550/MF6560/MF6580 Only

CB

1-6

Toner Cartridge

The lifetime of the Canon Genuine starter toner cartridge which comes with the
machine is approximately 2,500 pages, the Canon genuine replacement toner
cartridge is approximately 5,000 pages. The page counts are on the basis of “ISO/
IEC 19752”* when printing A4 size paper with the default print density setting. The
level of toner consumption varies depending on the type of documents printed. If
your average document contains a lot of graphics, tables, or charts, the life of the
toner cartridge will be shorter as they consume more toner. To purchase the Canon
genuine replacement toner cartridge, contact your local Canon dealer or Canon
Customer Care Center (1-800-828-4040).

* “ISO/IEC 19752” is the global standard related to “Method for the determination of toner cartridge yield

Before Using the Machine

for monochromatic electrophotographic printers and multi-function devices that may contain printer
components” issued by ISO (International Organization for Standardization).

Toner Cartridge name:
Canon Cartridge 106

Maintaining the Toner Cartridge

● Keep the toner cartridge away from computer screens, disk drives, and floppy disks.
The magnet inside the toner cartridge may harm these items.

● Avoid locations subject to high temperature, high humidity, or rapid changes in
temperature.

● Do not expose the toner cartridge to direct sunlight or bright light for more than five
minutes.

● Store the toner cartridge in its protective bag. Do not open the bag until you are
ready to install the toner cartridge in the machine.

● Save the toner cartridge’s protective bag in case you need to repack and transport
the toner cartridge at a later date.

● Do not store the toner cartridge in a salty atmosphere or where there are corrosive
gases such as from aerosol sprays.

● Do not remove the toner cartridge from the machine unnecessarily.

1-7

● Do not open the drum protective shutter on the toner cartridge. Print quality may
deteriorate if the drum surface is exposed to light or is damaged.

● Always hold the toner cartridge by its handle to avoid touching the drum protective
shutter.

● Do not stand the toner cartridge on end, and do not turn it upside down. If toner
becomes caked in the toner cartridge, it may become impossible to free it even by
shaking the toner cartridge.

CAUTION

Do not place the toner cartridge in fire. Toner powder is flammable.

Before Using the Machine

1-8

Timer Settings

2

Address

Book

Paper
Select

COPY FAX SCAN

Image Quality Density Enlarge/ReduceOKTwo-Sided

System

Monitor

View

Settings

Reset Collate

GHI

@./

PQRS

Ton e

JKL

ABC

TUV

MNO

DEF

Clear ON/OFF

Stop

Start

Processing/

Data

Error

Power

WXYZ

SYMBOLS

Additional
Functions

2 on 1

Frame

Erase

al

1

4

7

2

5

8

0#

3

C

6

9

Setting Sleep Mode

When the machine remains idle for a certain period of time, it automatically enters
Sleep mode.

1

Before Using the Machine

2

3

[OK]

1 Press [Additional Functions].

2 Press [ ] or [ ] to select <TIMER SETTINGS>, then press [OK].

3 Press [ ] or [ ] to select <AUTO SLEEP TIME>, then press [OK].

1-9

2

Address

Book

Paper
Select

COPY FAX SCAN

Image Quality Density Enlarge/ReduceOKTwo-Sided

System

Monitor

View

Settings

Reset Collate

GHI

@./

PQRS

Ton e

JKL

ABC

TUV

MNO

DEF

Clear ON/OFF

Stop

Start

Processing/

Data

Error

Power

WXYZ

SYMBOLS

Additional
Functions

2 on 1

Frame

Erase

al

1

4

7

2

5

8

0#

3

C

6

9

4

6

5

[OK]

4 Confirm that <ON> is displayed, then press [OK].

5 Press [ ] or [ ] to select the desired interval, then press [OK].

You can set the interval from 3 to 30 minutes (in one-minute increments).
You can also enter values using numeric keys.

6 Press [Stop] to return to standby mode.

Before Using the Machine

1-10

Before Using the Machine

NOTE

– To resume normal mode from Sleep mode, press [ON/OFF] on the operation panel.
– To enter Sleep mode manually, press [ON/OFF] on the operation panel.
– The machine will not enter Sleep mode when:

• the machine is in operation

• a system error occurs

• the handset of the external telephone is off the hook*

– The machine will leave Sleep mode when:

• you press [ON/OFF] on the operation panel

• a computer performs a scan through the machine

* MF6550/MF6560/MF6580 Only

1-11

Setting Auto Clear Time

2

Address

Book

Paper
Select

COPY FAX SCAN

Image Quality Density Enlarge/ReduceOKTwo-Sided

System

Monitor

View

Settings

Reset Collate

GHI

@./

PQRS

Ton e

JKL

ABC

TUV

MNO

DEF

Clear ON/OFF

Stop

Start

Processing/

Data

Error

Power

WXYZ

SYMBOLS

Additional
Functions

2 on 1

Frame

Erase

al

1

4

7

2

5

8

0#

3

C

6

9

If the machine remains idle for a certain period of time, the display returns to standby
mode (Auto Clear function).

1

2

3

[OK]

1 Press [Additional Functions].

2 Press [ ] or [ ] to select <TIMER SETTINGS>, then press [OK].

3 Press [ ] or [ ] to select <AUTO CLEAR TIME>, then press [OK].

Before Using the Machine

1-12

2

Address

Book

Paper
Select

COPY FAX SCAN

Image Quality Density Enlarge/ReduceOKTwo-Sided

System

Monitor

View

Settings

Reset Collate

GHI

@./

PQRS

Ton e

JKL

ABC

TUV

MNO

DEF

Clear ON/OFF

Stop

Start

Processing/

Data

Error

Power

WXYZ

SYMBOLS

Additional
Functions

2 on 1

Frame

Erase

al

1

4

7

2

5

8

0#

3

C

6

9

4

5

[OK]

Before Using the Machine

4 Confirm that <ON> is displayed, then press [OK].

5 Press [ ] or [ ] to select the desired interval, then press [OK].

You can set the interval from 1 to 9 minutes (in one-minute increments).
You can also enter values using numeric keys.

6 Press [Stop] to return to standby mode.

6

1-13

Setting Daylight Saving Time

2

Address

Book

Paper
Select

COPY FAX SCAN

Image Quality Density Enlarge/ReduceOKTwo-Sided

System

Monitor

View

Settings

Reset Collate

GHI

@./

PQRS

Ton e

JKL

ABC

TUV

MNO

DEF

Clear ON/OFF

Stop

Start

Processing/

Data

Error

Power

WXYZ

SYMBOLS

Additional
Functions

2 on 1

Frame

Erase

al

1

4

7

2

5

8

0#

3

C

6

9

In some countries or areas, time is advanced throughout the summer season. This is
called “Daylight Saving Time.”

1
2

3

4

5

[OK]

1 Press [Additional Functions].

Before Using the Machine

2 Press [ ] or [ ] to select <TIMER SETTINGS>, then press [OK].

3 Press [ ] or [ ] to select <DAYLIGHT SV.TIME>, then press [OK].

4 Press [ ] or [ ] to select <ON>, then press [OK].

5 Confirm that <START DATE/TIME> is displayed, then press [OK].

1-14

2

Address

Book

Paper
Select

COPY FAX SCAN

Image Quality Density Enlarge/ReduceOKTwo-Sided

System

Monitor

View

Settings

Reset Collate

GHI

@./

PQRS

Ton e

JKL

ABC

TUV

MNO

DEF

Clear ON/OFF

Stop

Start

Processing/

Data

Error

Power

WXYZ

SYMBOLS

Additional
Functions

2 on 1

Frame

Erase

al

1

4

7

2

5

8

0#

3

C

6

9

6

7

8

9

[OK]

Before Using the Machine

6 Confirm that <MONTH> is displayed, then press [OK].

7 Press [ ] or [ ] to select the month, then press [OK].

8 Confirm that <WEEK> is displayed, then press [OK].

9 Press [ ] or [ ] to select the week, then press [OK].

1-15

2

Address

Book

Paper
Select

COPY FAX SCAN

Image Quality Density Enlarge/ReduceOKTwo-Sided

System

Monitor

View

Settings

Reset Collate

GHI

@./

PQRS

Ton e

JKL

ABC

TUV

MNO

DEF

Clear ON/OFF

Stop

Start

Processing/

Data

Error

Power

WXYZ

SYMBOLS

Additional
Functions

2 on 1

Frame

Erase

al

1

4

7

2

5

8

0#

3

C

6

9

10

11

12

13

[OK]

10 Confirm that <DAY> is displayed, then press [OK].

11 Press [ ] or [ ] to select the day, then press [OK].

12 Confirm that <END DATE/TIME> is displayed, then press [OK].

13 Confirm that <MONTH> is displayed, then press [OK].

Before Using the Machine

1-16

2

Address

Book

Paper
Select

COPY FAX SCAN

Image Quality Density Enlarge/ReduceOKTwo-Sided

System

Monitor

View

Settings

Reset Collate

GHI

@./

PQRS

Ton e

JKL

ABC

TUV

MNO

DEF

Clear ON/OFF

Stop

Start

Processing/

Data

Error

Power

WXYZ

SYMBOLS

Additional
Functions

2 on 1

Frame

Erase

al

1

4

7

2

5

8

0#

3

C

6

9

14
15
16
17
18

[OK]

Before Using the Machine

14 Press [ ] or [ ] to select the month, then press [OK].

15 Confirm that <WEEK> is displayed, then press [OK].

16 Press [ ] or [ ] to select the week, then press [OK].

17 Confirm that <DAY> is displayed, then press [OK].

18 Press [ ] or [ ] to select the day, then press [OK].

19

19 Press [Stop] to return to standby mode.

1-17

Before Using the Machine

1-18

Document Handling

Document Requirements

Platen Glass ADF

Type – Plain paper

– Thick documents

Document Handling

Size (W x L) Max. 8

Weight Max. 4.4 lb (2 kg) 16 to 32 lb bond

Quantity 1 sheet Max. 50 sheets*

*1When copying a transparent document such as tracing paper or transparencies, use a piece of plain

white paper to cover the document after placing it face-down on the platen glass.

*222 lb bond (80 g/m2) paper

– Photographs
– Small documents (e.g., index cards)
– Special types of paper (e.g., tracing

– Book (Height: max.

(Max. 216 x 356 mm)

paper*

1

, transparencies*1, etc.)

1

/2" x 14"

7

/8" (20 mm))

Plain paper (Multipage documents of
the same size, thickness and weight
or one page documents.)

Max. 8 1/2" x 14"
(Max. 216 x 356 mm)

1

Min. 5
(Min. 139.7 x 128 mm)

(50 to 128 g/m

(Max. 25 sheets for LGL documents)

/2" x 5"

2

)

2

2-1

● Do not place the document on the platen glass or in the ADF until the glue, ink or
correction fluid on the document is completely dry.

● Remove all fasteners (staples, paper clips, etc.) before loading the document in the
ADF.

● To prevent document jams in the ADF, do not use any of the following:
– Wrinkled or creased paper
– Carbon paper or carbon-backed paper
– Curled or rolled paper
– Coated paper
– Torn paper
– Onion skin or thin paper
– Documents with staples or paper clips attached
– Paper printed with a thermal transfer printer
– Transparencies

Document Handling

2-2

Scanning Area

Make sure your document’s text and graphics fall within the shaded area in the
following diagram. Note that the margin widths listed are approximate and there
may be slight variations in actual use.

1/8" (2 mm)

Document Handling

1/8" (2 mm)

1/8"
(2 mm)

1/8"
(2 mm)

2-3

Loading Documents

On the Platen Glass

1 Lift up the platen glass cover.

2 Place your document face down.

Document Handling

3 Align the document with the appropriate paper size marks.

If your document does not match any of the paper size marks, align the center of your document
with the arrow mark.

2-4

4 Gently lower the platen glass cover.

The document is ready for scanning.

CAUTION

– When closing the platen glass cover, be careful not to get your fingers caught, as this

Document Handling

may result in personal injury.

– Do not press down the platen glass cover forcefully, as this may damage the platen glass

and cause personal injury.

NOTE

Remove the document from the platen glass when scanning is complete.

2-5

In the ADF

1 Fan the document stack and even the edges.

2 Adjust the slide guides to the width of the documents.

Document Handling

2-6

3 Neatly place the documents face up in the document feeder tray.

The document is ready for scanning.

NOTE

– Do not add or remove documents while they are being scanned.
– When scanning is complete, remove the documents from the document delivery tray to avoid

Document Handling

paper jams.

– Avoid using ADF to scan the same document more than 30 times. When scanned repeatedly,

documents can become folded or torn, which may cause paper jams.

– If the feeder rollers are soiled from scanning a document written in pencil, clean them. (See

“Cleaning the Machine,” on p. 11-1.)

2-7

Document Handling

2-8

Print Media

Paper Requirements

Paper cassette Multi-purpose tray

Size (W x L) Legal, Letter 3" × 5" to Legal (8

(76 × 127 to 216 × 356 mm)

Print Media

Weight 18 to 24 lb bond

(64 to 90 g/m

2

)

Quantity Max. 500 sheets

Type Plain

*2

*2

Color

Recycled

Heavy 1

Heavy 2

Heavy 3

Bond

*2

*3

*4

*5

*6

3hole punch paper

Transparency

*8

{{

{{

{{

{{

– {

– {

{{

*7

{{

– {

*1

16 to 32 lb bond
(56 to 128 g/m2)

Max. 100 sheets

1

/2" × 14")

*1

Labels – {

Envelopes – {

({: available –: not available)

3-1

*1

22 lb bond (80 g/m2) paper

*2

From 18 to 22 lb bond (64 to 80 g/m2)

*3

From 22 to 24 lb bond (81 to 90 g/m2)

*4

From 24 to 28 lb bond (91 to 105 g/m2)

*5

From 28 to 32 lb bond (106 to 128 g/m2)

*6

20 lb bond (75 g/m2)

*7

LTR size only

*8

Use only LTR transparencies made especially for this machine.

NOTE

The default paper size is LTR. If you use a different paper size, you must change the paper size settings.
(See “Setting Paper Type and Size,” on p. 3-8.)

Print Media

3-2

Printable Area

The shaded area indicates the approximate printable area of LTR paper.

1

/8" (2.9 mm)

Print Media

1

/8" (3.6 mm)

1

/4" (4.7 mm)

1

/8" (2.7 mm)

3-3

Paper Guidelines

● To prevent paper jams, do not use any of the following:
– Wrinkled or creased paper
– Curled or rolled paper
– Coated paper
– Torn paper
– Damp paper
– Very thin paper
– Paper which has been printed on using a thermal transfer printer (Do not copy on

the reverse side.)

● The following types of paper do not print well:
– Highly textured paper
– Very smooth paper
– Shiny paper

● Make sure the paper is free from dust, lint, and oil stains.

● Be sure to test paper before purchasing large quantities.

● Store all paper wrapped and on a flat surface until ready for use. Keep opened packs

in their original packaging in a cool, dry location.

● Store paper at 64.4°F–75.2°F (18°C–24°C), 40%–60% relative humidity.

● Use only transparencies designed for laser printers. Canon recommends you use

Canon type transparencies with this machine.

Print Media

3-4

Loading Paper

To load paper in the paper cassette, see “Set Up the Machine,” in the Starter
Guide.

In the Multi-Purpose Tray (e.g., Envelopes)

If you are making prints on transparencies, labels, nonstandard-sized paper, or
envelopes, load them into the multi-purpose tray.

● Use standard envelopes with diagonal seams and flaps.

● To prevent jams, do not use the following:

Print Media

– Envelopes with windows, holes, perforations, cutouts, or double flaps
– Envelopes made with special coated paper or deeply embossed paper
– Envelopes with peel-off sealing strips
– Envelopes with letters enclosed

● Make sure to set the correct envelope size in the printer driver. (See online help.)

1 Open the multi-purpose tray.

3-5

2 Pull out the multi-purpose tray extension until it clicks, then open it.

NOTE

Do not load the paper without using the multi-purpose tray extension.

3 Gently load the stack of envelopes with the address side facing down and

the flap side to the left. Be sure to insert the envelopes as far as they will
go.

When you load the envelopes, arrange the stack of envelopes on a firm, clean surface first, then
press down firmly on the edges to make the folds crisp.

Print Media

3-6

4 Adjust the slide guides to the width of the paper stack.

NOTE

– Make sure that the paper stack does not exceed the paper limit guide.
– Some types of paper may not feed properly into the multi-purpose tray. For high quality copies,

be sure to use the paper and transparencies recommended by Canon.

Print Media

– When making copies of a small document or thick paper, etc., the copy speed may be slightly

slower than usual.

3-7

Setting Paper Type and Size

2

Address

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Paper
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COPY FAX SCAN

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For the Paper Cassette

The default settings are <PLAIN PAPER> and <LTR>. When you place other types
and/or sizes of paper, follow this procedure to change the settings.

1

2

[OK]

Print Media

1 Press [Additional Functions].

2 Confirm that <COMMON SETTINGS> is displayed, then press [OK].

3-8

2

Address

Book

Paper
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[OK]

Print Media

3 Press [ ] or [ ] to select <SELECT PAPER TYPE>, then press [OK].

4 Confirm that <CASSETTE 1> is displayed, then press [OK].

5 Press [ ] or [ ] to select the paper type, then press [OK].

<PLAIN PAPER>, <COLOR>, <RECYCLED>, <HEAVY PAPER 1>, <BOND>, <3HOLE PUNCH
PAPER>

If you use the optional paper cassette, confirm that <CASSETTE 2> is displayed and repeat this
step to set the paper type for <CASSETTE 2>.

3-9

2

Address

Book

Paper
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COPY FAX SCAN

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[OK]

6 Confirm that <REG. PAPER SIZE> is displayed, then press [OK].

7 Confirm that <CASSETTE 1> is displayed, then press [OK].

8 Press [ ] or [ ] to select the paper size, then press [OK].

<LTR>, <LGL>, <A4>

If you use the optional paper cassette, confirm that <CASSETTE 2> is displayed and repeat this
step to set the paper size for <CASSETTE 2>.

9

Print Media

9 Press [Stop] to return to standby mode.

3-10

For the Multi-Purpose Tray

2

Address

Book

Paper
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9

If you use same kind of paper for the multi-purpose tray, you can specify the paper size
and type.

1
2

3

4

Print Media

[OK]

1 Press [Additional Functions].

2 Confirm that <COMMON SETTINGS> is displayed, then press [OK].

3 Press [ ] or [ ] to select <MP TRAY STD SET>, then press [OK].

4 Press [ ] or [ ] to select <ON>, then press [OK].

3-11

2

Address

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[OK]

5 Confirm that <PAPER SIZE> is displayed, then press [OK].

6 Press [ ] or [ ] to select the paper size, then press [OK].

Print Media

<LTR>, <STMTR>, <EXECUTIV>, <OFICIO>, <BRAZIL-OFICIO>, <MEXICO-OFICIO>,
<FOLIO>, <G-LTR>, <G-LGL>, <FLSP>, <COM10>*

1

, <MONARCH>*1, <DL>*1, <ISO-C5>*1,

<ISO-B5>*1, <FREESIZE>*2, <A4>, <B5>, <A5R>, <LGL>

1

For envelopes.

*

If you select this size, <ENVELOPE> is automatically selected for the paper type, and the
display for selecting the paper type does not appear. Skip to step 9.

2

For non-standard paper size.

*

If you select this size, enter the vertical size in <VERTICAL SIZE>, then press [OK].
Enter the horizontal size in <HORIZONTAL SIZE>, then press [OK].

3-12

2

Address

Book

Paper
Select

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[OK]

Print Media

7 Confirm that <SELECT PAPER TYPE> is displayed, then press [OK].

8 Press [ ] or [ ] to select the paper type, then press [OK].

<PLAIN PAPER>, <COLOR>, <RECYCLED>, <HEAVY PAPER 1>, <HEAVY PAPER 2>,
<HEAVY PAPER 3>, <BOND>, <3HOLE PUNCH PAPER>, <TRANSPARENCY>, <LABELS>,
<ENVELOPE>

9 Press [Stop] to return to standby mode.

9

3-13

Print Media

3-14

Sending Faxes

Q

(MF6550/MF6560/MF6580 Only)

Follow this procedure to send a fax.
For advanced sending features, see Chapter 1, “Advanced Fax Features,” in the
Advanced Guide.

Set a Document Enter the Fax Mode

1 2

Sending Faxes (MF6550/MF6560/MF6580 Only)

ABC

Place the document on the platen
glass or load it in the ADF.

For documents you can fax, see “Document
Requirements,” on p. 2-1.

COPY FAX SCAN

s

Paper
Select

Image Quality Density Enlarge/ReduceOKTwo-Sided

System
Monitor

Reset Collate

Additional

Functions

Press [FAX].

The FAX indicator lights up and the machine enters fax
standby mode.

What if...

● You want to adjust the resolution and
density:

See “Scan Settings,” on p. 4-3.

Settings

Frame

View

2 on 1

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P

4-1

Enter the Fax Number Send the Document

3

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Start

Sending Faxes (MF6550/MF6560/MF6580 Only)

Stop

Power

Dial the recipient’s fax number with
the numeric keys.

Ex.

TEL=012XXXXXXX

What if...

● You enter a wrong number:

Go back to the wrong digit with [ ]. Or
press [Clear] to delete the entire entry.
Then try again.

Press [Start].

When you set the documents on the platen glass, press
[ ] or [ ] to select the document size, then
press [Start] for each document. When scanning is
complete, press [OK] to start dialing.

If the output paper in the recipient's machine is not equal
to the scanned size, the original image may be reduced
in size or divided into smaller parts before it is sent.

What if...

● You want to cancel sending:

Press [Stop] on the operation panel.

When the <STOP KEY PRESSED>
message appears, press [OK].

When the <CANCEL DURING TX/RX?>
message appears, select <YES> with
[].

4-2

Scan Settings

2

Address

Book

Paper
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9

You can adjust the image quality and density of the document you send. The
higher image quality you set, the better the output will be, but the longer the
transmission will take. Adjust the scan settings according to the type of
document you are sending.

Image Quality

1

Sending Faxes (MF6550/MF6560/MF6580 Only)

1 Press [FAX].

4-3

2

Address

Book

Paper
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2

[OK]

2 Press [Image Quality] repeatedly to select the resolution, then press [OK].

You can use [ ] and [ ] to select the image quality.

<FINE> for fine-print documents (the resolution is twice that of <STANDARD>). (200 x 200 dpi)
<PHOTO> for documents that contain photographs (the resolution is twice that of <STANDARD>).
(200 x 200 dpi)
<SUPER FINE> for documents that contain fine print and images (the resolution is four times that
of <STANDARD>). (200 x 400 dpi)
<ULTRA FINE> for documents that contain fine print and images (the resolution is eight times that
of <STANDARD>). (400 x 400 dpi)
<STANDARD> for most text-only documents. (200 x 100 dpi)

Sending Faxes (MF6550/MF6560/MF6580 Only)

4-4

Density

2

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1

2

[OK]

1 Press [FAX].

2 Press [Density].

3

3 Press [ ] or [ ] to adjust the density, then press [OK].

[ ]: to make light documents darker

Sending Faxes (MF6550/MF6560/MF6580 Only)

4-5

[ ]: to make documents lighter

Speed Dialing

Speed dialing allows you to dial fax/telephone numbers by simply pressing one
or a few keys. The following speed dialing methods are available:

● One-Touch Speed Dialing (p. 4-7)
– Register a fax/telephone number for one-touch speed dialing, then to dial the

number, simply press the one-touch speed dialing key assigned to that number.
You can register up to 23 one-touch speed dialing keys, including group dialing.

● Coded Speed Dialing (p. 4-15)
– Register a fax/telephone number for coded speed dialing, then to dial the number,

simply press [Coded Dial] and enter the two-digit code assigned to that number.
You can register up to 100 coded speed dialing codes, including group dialing.

● Group Dialing (p. 4-23)
– Register a group of fax numbers (must be registered for one-touch speed dialing

and/or coded speed dialing) for group dialing, then to send a document to all
numbers in that group, simply press the one-touch speed dialing key, or press
[Coded Dial] and enter the two-digit code assigned to that group. You can register
up to 122 groups.

Sending Faxes (MF6550/MF6560/MF6580 Only)

Registering Recipients for Speed Dialing

For each recipient, you can register:
– Name (optional)
– Fax number (required)

4-6

● Registering One-Touch Speed Dialing

Direct TX

01 02 03 04

05 06 07 08

09 10 11 12

Address

Book

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[OK]

1 Press [Additional Functions].

2 Press [ ] or [ ] to select <ADDRESS BOOK SET.>, then press [OK].

3 Confirm that <1-TOUCH SPD DIAL> is displayed, then press [OK].

4 Press a one-touch speed dialing key (01 to 23) for a registering fax

Sending Faxes (MF6550/MF6560/MF6580 Only)

4-7

number, then press [OK].

You can also select a one-touch speed dialing key with [ ] or [ ].

2

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Book

Paper
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[OK]

5 Confirm that <TEL NUMBER ENTRY> is displayed, then press [OK].

6 Enter the fax number you register (max. 120 digits, including spaces and

pauses) with the numeric keys, then press [OK].

Ex.

TEL NUMBER ENTRY
012XXXXXXX

6

Sending Faxes (MF6550/MF6560/MF6580 Only)

7 Confirm that <NAME> is displayed, then press [OK].

4-8

2

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[OK]

8 Enter the destination name (max. 16 letters, including spaces) with the

numeric keys, then press [OK].

To register another one-touch speed dialing key, press [Additional Functions], then repeat the
procedure from step 4.
You can set <OPTIONAL SETTING> for each destination. For details, see Chapter 1, “Advanced
Fax Features,” in the Advanced Guide.

Ex.

NAME :A

Sending Faxes (MF6550/MF6560/MF6580 Only)

CAN

8

9

9 Press [Stop] to return to standby mode.

4-9

● Editing One-Touch Speed Dialing

Direct TX

01 02 03 04

05 06 07 08

09 10 11 12

Address

Book

Paper
Select

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1

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1
2

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4

[OK]

1 Press [Additional Functions].

2 Press [ ] or [ ] to select <ADDRESS BOOK SET.>, then press [OK].

3 Confirm that <1-TOUCH SPD DIAL> is displayed, then press [OK].

4 Press the one-touch speed dialing key (01 to 23) you want to edit, then

press [OK].

Sending Faxes (MF6550/MF6560/MF6580 Only)

4-10

2

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Book

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5

[OK]

5 Confirm that <TEL NUMBER ENTRY> is displayed, then press [OK].

6 Press [Clear] repeatedly to go back to a wrong digit.

You can also use [ ].
To delete all the numbers, press and hold [Clear].

7 Enter a new number with the numeric keys, then press [OK].

6

7

Sending Faxes (MF6550/MF6560/MF6580 Only)

4-11

2

Address

Book

Paper
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9

8

[OK]

8 Confirm that <NAME> is displayed, then press [OK].

9 Press [Clear] repeatedly to go back to a wrong character.

You can also use [ ] to move the cursor to the wrong character, then press [Clear] to delete it.
To delete the entire name, press and hold [Clear].

10 Enter a new character with the numeric keys, then press [OK].

10

11

Sending Faxes (MF6550/MF6560/MF6580 Only)

11 Press [Stop] to return to standby mode.

4-12

● Deleting One-Touch Speed Dialing

Direct TX

01 02 03 04

05 06 07 08

09 10 11 12

Address

Book

Paper
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4

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1

2

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4

[OK]

1 Press [Additional Functions].

2 Press [ ] or [ ] to select <ADDRESS BOOK SET.>, then press [OK].

3 Confirm that <1-TOUCH SPD DIAL> is displayed, then press [OK].

4 Press the one-touch speed dialing key (01 to 23) you want to delete, then

Sending Faxes (MF6550/MF6560/MF6580 Only)

4-13

press [OK].

2

M4

Address

Book

Paper
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5

[OK]

5 Confirm that <TEL NUMBER ENTRY> is displayed, then press [OK].

6 Press and hold [Clear] to delete all the numbers, then press [OK].

You can also use [ ] to delete numbers one by one.

7 Press [Stop] to return to standby mode.

6

7

Sending Faxes (MF6550/MF6560/MF6580 Only)

NOTE

When deleting all numbers, the registered name is cleared automatically.

4-14

● Registering Coded Speed Dialing

2

Address

Book

Paper
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COPY FAX SCAN

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1

2

3

4

[OK]

1 Press [Additional Functions].

2 Press [ ] or [ ] to select <ADDRESS BOOK SET.>, then press [OK].

3 Press [ ] or [ ] to select <CODED SPD DIAL>, then press [OK].

4 Press [ ] or [ ] to select a coded speed dialing number (00 to 99),

Sending Faxes (MF6550/MF6560/MF6580 Only)

4-15

then press [OK].

You can also enter a coded speed dialing number with the numeric keys after pressing [Coded
Dial].

2

Address

Book

Paper
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COPY FAX SCAN

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7

[OK]

5 Confirm that <TEL NUMBER ENTRY> is displayed, then press [OK].

6 Enter the fax number you register (max. 120 digits, including spaces and

pauses) with the numeric keys, then press [OK].

Ex.

TEL NUMBER ENTRY
012XXXXXXX

Sending Faxes (MF6550/MF6560/MF6580 Only)

7 Confirm that <NAME> is displayed, then press [OK].

4-16

2

Address

Book

Paper
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9

[OK]

8 Enter the destination name (max. 16 letters, including spaces) with the

numeric keys, then press [OK].

To register another coded speed dialing number, press [Additional Functions], then repeat the
procedure from step 4.
You can set <OPTIONAL SETTING> for each destination. For details, see Chapter 1, “Advanced
Fax Features,” in the Advanced Guide.

Ex.

NAME :A
CAN

Sending Faxes (MF6550/MF6560/MF6580 Only)

9 Press [Stop] to return to standby mode.

8

9

4-17

● Editing Coded Speed Dialing

2

Address

Book

Paper
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1

2

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4

[OK]

1 Press [Additional Functions].

2 Press [ ] or [ ] to select <ADDRESS BOOK SET.>, then press [OK].

3 Press [ ] or [ ] to select <CODED SPD DIAL>, then press [OK].

4 Press [ ] or [ ] to select the coded speed dialing number (00 to 99)

that you want to edit, then press [OK].

Sending Faxes (MF6550/MF6560/MF6580 Only)

4-18

2

Address

Book

Paper
Select

COPY FAX SCAN

Image Quality Density Enlarge/ReduceOKTwo-Sided

System

Monitor

View

Settings

Reset Collate

GHI

@./

PQRS

Ton e

JKL

ABC

TUV

MNO

DEF

Clear ON/OFF

Stop

Start

Processing/

Data

Error

Power

WXYZ

SYMBOLS

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Functions

2 on 1

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1

4

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[OK]

5 Confirm that <TEL NUMBER ENTRY> is displayed, then press [OK].

6 Press [Clear] repeatedly to go back to the wrong digit.

You can also use [ ].
To delete all the numbers, press and hold [Clear].

7 Enter a new number with the numeric keys, then press [OK].

6

7

Sending Faxes (MF6550/MF6560/MF6580 Only)

4-19

2

Address

Book

Paper
Select

COPY FAX SCAN

Image Quality Density Enlarge/ReduceOKTwo-Sided

System

Monitor

View

Settings

Reset Collate

GHI

@./

PQRS

Ton e

JKL

ABC

TUV

MNO

DEF

Clear ON/OFF

Stop

Start

Processing/

Data

Error

Power

WXYZ

SYMBOLS

Additional
Functions

2 on 1

Frame

Erase

al

1

4

7

2

5

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0#

3

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6

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9

8

[OK]

8 Confirm that <NAME> is displayed, then press [OK].

9 Press [Clear] repeatedly to go back to a wrong character.

You can also use [ ] to move the cursor to the wrong character, then press [Clear] to delete it.
To delete the entire name, press and hold [Clear].

10 Enter a new character with the numeric keys, then press [OK].

10

11

Sending Faxes (MF6550/MF6560/MF6580 Only)

11 Press [Stop] to return to standby mode.

4-20

● Deleting Coded Speed Dialing

2

Address

Book

Paper
Select

COPY FAX SCAN

Image Quality Density Enlarge/ReduceOKTwo-Sided

System

Monitor

View

Settings

Reset Collate

GHI

@./

PQRS

Ton e

JKL

ABC

TUV

MNO

DEF

Clear ON/OFF

Stop

Start

Processing/

Data

Error

Power

WXYZ

SYMBOLS

Additional
Functions

2 on 1

Frame

Erase

al

1

4

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2

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3

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6

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1
2

3

4

[OK]

1 Press [Additional Functions].

2 Press [ ] or [ ] to select <ADDRESS BOOK SET.>, then press [OK].

3 Press [ ] or [ ] to select <CODED SPD DIAL>, then press [OK].

4 Press [ ] or [ ] to select the coded speed dialing number (00 to 99)

Sending Faxes (MF6550/MF6560/MF6580 Only)

4-21

that you want to delete, then press [OK].

2

Address

Book

Paper
Select

COPY FAX SCAN

Image Quality Density Enlarge/ReduceOKTwo-Sided

System

Monitor

View

Settings

Reset Collate

GHI

@./

PQRS

Ton e

JKL

ABC

TUV

MNO

DEF

Clear ON/OFF

Stop

Start

Processing/

Data

Error

Power

WXYZ

SYMBOLS

Additional
Functions

2 on 1

Frame

Erase

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1

4

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2

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0#

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5

[OK]

5 Confirm that <TEL NUMBER ENTRY> is displayed, then press [OK].

6 Press and hold [Clear] to delete all the numbers, then press [OK].

You can also use [ ] to delete numbers one by one.

7 Press [Stop] to return to standby mode.

6

7

Sending Faxes (MF6550/MF6560/MF6580 Only)

NOTE

When deleting all numbers, the registered name is cleared automatically.

4-22

● Registering Group Dialing

Direct TX

01 02 03 04

05 06 07 08

09 10 11 12

Address

Book

Paper
Select

COPY FAX SCAN

Image Quality Density Enlarge/ReduceOKTwo-Sided

System

Monitor

View

Settings

Reset Collate

GHI

@./

PQRS

To

Additional
Functions

2 on 1

Frame

Erase

Coded

DialRedialHookPause

1

4

7

1
2

3

4

[OK]

1 Press [Additional Functions].

2 Press [ ] or [ ] to select <ADDRESS BOOK SET.>, then press [OK].

3 Press [ ] or [ ] to select <GROUP DIAL>, then press [OK].

4 Specify an empty one-touch speed dialing key or coded speed dialing

Sending Faxes (MF6550/MF6560/MF6580 Only)

4-23

number that you want to set as the group dial, then press [OK].

For details on selecting a one-touch speed dialing key, see “Registering One-Touch Speed
Dialing,” on p. 4-7.
For details on selecting a coded speed dialing number, see “Registering Coded Speed Dialing,” on
p. 4-15.

Direct TX

01 02 03 04

05 06 07 08

09 10 11 12

Address

Book

Paper
Select

COPY FAX SCAN

Image Quality Density Enlarge/ReduceOKTwo-Sided

System

Monitor

View

Settings

Reset Collate

GHI

@./

PQRS

To

Additional
Functions

2 on 1

Frame

Erase

Coded

DialRedialHookPause

1

4

7

5

7

[OK]

5 Confirm that <TEL NUMBER ENTRY> is displayed, then press [OK].

6 Select the speed dialing numbers you want to register in the group (max.

122 destinations) until all destinations are registered, then press [OK].

The speed dialing number refers to the one-touch dialing number or coded speed dialing number
under which the fax/telephone number is registered.
To enter a number stored under a one-touch speed dialing key, press the desired one-touch speed
dialing key(s).
To enter a number stored under a coded speed dialing number, press [Coded Dial], then enter the
two-digit code for the number using the numeric keys. For multiple entries, press [Coded Dial]
between each entry.

Sending Faxes (MF6550/MF6560/MF6580 Only)

NOTE

You can review the destinations which has been already entered with [ ] or [ ].

7 Confirm that <NAME> is displayed, then press [OK].

4-24

2

Address

Book

Paper
Select

COPY FAX SCAN

Image Quality Density Enlarge/ReduceOKTwo-Sided

System

Monitor

View

Settings

Reset Collate

GHI

@./

PQRS

Ton e

JKL

ABC

TUV

MNO

DEF

Clear ON/OFF

Stop

Start

Processing/

Data

Error

Power

WXYZ

SYMBOLS

Additional
Functions

2 on 1

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1

4

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9

[OK]

8 Enter the group name (max. 16 letters, including spaces) with the numeric

keys, then press [OK].

Ex.

NAME :A
CANON GROUP

9 Press [Stop] to return to standby mode.

Sending Faxes (MF6550/MF6560/MF6580 Only)

4-25

● Adding New Destination to Group

Direct TX

01 02 03 04

05 06 07 08

09 10 11 12

Address

Book

Paper

Select

COPY FAX SCAN

Image Quality Density Enlarge/ReduceOKTwo-Sided

System

Monitor

View

Settin

Reset Colla

Additional

Functions

2 on

Frame

E

Coded

DialRedialHookPause

Clear ON/OFF

Stop

Start

rocessing/

Data

Error

Power

C

1
2
3
4
5

6

7

[OK]

1 Press [Additional Functions].

2 Press [ ] or [ ] to select <ADDRESS BOOK SET.>, then press [OK].

3 Press [ ] or [ ] to select <GROUP DIAL>, then press [OK].

4 Press [ ] or [ ] to select a group dial to edit, then press [OK].

To select a group stored under the coded speed dialing number, press [Coded Dial], then enter the
two-digit code using the numeric keys.

5 Confirm that <TEL NUMBER ENTRY> is displayed, then press [OK].

6 Select the speed dialing number you want to add to the group, then press

[OK].

For details on entering the speed dialing number, see “Registering Group Dialing,” on p. 4-23.

Sending Faxes (MF6550/MF6560/MF6580 Only)

7 Press [Stop] to return to standby mode.

4-26

● Deleting Destination from Group

2

Address

Book

Paper
Select

COPY FAX SCAN

Image Quality Density Enlarge/ReduceOKTwo-Sided

System

Monitor

View

Settings

Reset Collate

GHI

@./

PQRS

Ton e

JKL

ABC

TUV

MNO

DEF

Clear ON/OFF

Stop

Start

Processing/

Data

Error

Power

WXYZ

SYMBOLS

Additional
Functions

2 on 1

Frame

Erase

al

1

4

7

2

5

8

0#

3

C

6

9

1

2

3

4

5

[OK]

1 Press [Additional Functions].

2 Press [ ] or [ ] to select <ADDRESS BOOK SET.>, then press [OK].

3 Press [ ] or [ ] to select <GROUP DIAL>, then press [OK].

4 Press [ ] or [ ] to select a group dial to edit, then press [OK].

Sending Faxes (MF6550/MF6560/MF6580 Only)

To select a group stored under the coded speed dialing number, press [Coded Dial], then enter the
two-digit code using the numeric keys.

5 Confirm that <TEL NUMBER ENTRY> is displayed, then press [OK].

4-27

2

Address

Book

Paper
Select

COPY FAX SCAN

Image Quality Density Enlarge/ReduceOKTwo-Sided

System

Monitor

View

Settings

Reset Collate

GHI

@./

PQRS

Ton e

JKL

ABC

TUV

MNO

DEF

Clear ON/OFF

Stop

Start

Processing/

Data

Error

Power

WXYZ

SYMBOLS

Additional
Functions

2 on 1

Frame Erase

al

1

4

7

2

5

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0#

3

C

6

9

7

6

9

6 Press [ ] or [ ] to display the speed dial number you want to delete

from the group.

7 Press [Clear].

8 Repeat steps 6 and 7 if you want to delete another speed dialing number.

Sending Faxes (MF6550/MF6560/MF6580 Only)

9 Press [Stop] to return to standby mode.

4-28

● Changing Group Name

2

Address

Book

Paper
Select

COPY FAX SCAN

Image Quality Density Enlarge/ReduceOKTwo-Sided

System

Monitor

View

Settings

Reset Collate

GHI

@./

PQRS

Ton e

JKL

ABC

TUV

MNO

DEF

Clear ON/OFF

Stop

Start

Processing/

Data

Error

Power

WXYZ

SYMBOLS

Additional
Functions

2 on 1

Frame

Erase

al

1

4

7

2

5

8

0#

3

C

6

9

1

2

3

4

5

[OK]

1 Press [Additional Functions].

2 Press [ ] or [ ] to select <ADDRESS BOOK SET.>, then press [OK].

3 Press [ ] or [ ] to select <GROUP DIAL>, then press [OK].

6
7

8

4 Press [ ] or [ ] to select a group dial to edit, then press [OK].

Sending Faxes (MF6550/MF6560/MF6580 Only)

To select a group stored under the coded speed dialing number, press [Coded Dial], then enter the
two-digit code using the numeric keys.

5 Press [ ] or [ ] to select <NAME>, then press [OK].

6 Press [Clear] repeatedly to go back to a wrong character.

You can also use [ ] to move the cursor to the wrong character, then press [Clear] to delete it.
To delete the entire name, press and hold [Clear].

7 Enter a new character with the numeric keys, then press [OK].

8 Press [Stop] to return to standby mode.

4-29