Canon imageCLASS MF5850dn Setting Guide
Send Setting Guide
Setting and Using
Send to E-mail Function
Setting and Using
Store to Shared Folder Function
Copyright
This guide explains how to set up the “Send to E-mail” and
“Store to Shared Folder” functions using the Send Function
Setting Tool, and how to check if the functions are set properly
by sending an e-mail or storing a document in a shared folder.
ATTENTION
Before you start, make sure that the machine is
connected to the network and is detected by the
Send Function Setting Tool. For help, see the Starter
Guide.
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Outline of
02
01
03
Setting Up
Sending an e-mail
Outline
About Buttons
Send to E-mail Setup Procedure
The gure below shows how to set up and use the Send to E-mail
function.
About the screenshots
The information shown in the screenshots, such as the e-mail address and
SMTP server address, are for illustrative purposes only. The actual
screenshots you see on your computer may dier from the ones shown
here.
Go to
setup.
Select the function.
Send an e-mail.Congure the Send to E-mail
settings.
Selecting the function on the Select
01
Sending an e-mail
About Buttons
Outline
Setting Up
Setting window
This section describes the procedure for displaying the [Send to E-mail
Settings] window.
Click [Send to E-mail Settings].
The [Send to E-mail Settings] window is
displayed.
Proceed to the next section.
If the window shown above is not displayed:
See “Use Send Function Setting Tool” in the Starter Guide to start
the Send Function Setting Tool.
If an error screen is displayed when you press the button:
Follow the instructions on the screen to solve the problem.
Registering an e-mail address in a
[ 0 1 ] C a n o n
j o h n @ s a m p l e . c o m
02
Sending an e-mail
About Buttons
Outline
Setting Up
one-touch key
This section explains how to register the recipient’s e-mail address in a
one-touch key.
What is a one-touch key? >>>
From the pull-down menu, select the
desired one-touch key number (1 to 20).
The numbers for one-touch keys that have
already been registered are not displayed.
NOTE
Using the Send Function Setting Tool, you can only register
new addresses in one-touch keys.
The one-touch key number that
you selected in step corresponds
to the key on the operation panel.
Enter a name for the one-touch key
(for example, a company name,
such as Canon).
Enter the e-mail address of the person
who will receive the scanned image.
To send a test e-mail, enter your e-mail address. Check the result later
in the Sending an e-mail section.
E-mail address registration is complete.
Proceed to the next section.
The name you entered in step appears
on the display when the one-touch key is
pressed.
Checking SMTP server information
02
Sending an e-mail
About Buttons
Outline
Setting Up
This section explains how to check the SMTP server’s address and its authentication method, and how
to enter the conrmed information in the Tool window.
What is SMTP? >>>
Open your e-mail software.
In this guide, Outlook Express 6.x is used as an
example.
NOTE
For Windows Mail or Live Mail, you can check the SMTP server in
the same manner as in Outlook Express 6.x. If you are using e-mail
software other than these, consult your network administrator for
your SMTP server information.
Click the [Mail] tab.
On the [Tools] menu,
click [Accounts].
Click the [Servers] tab.
Select your account.
Click [Properties].
See if the checkbox is selected.
If not selected:
If selected:
Checking SMTP server information
NOTE
02
Sending an e-mail
About Buttons
Outline
Setting Up
You do not have to change the SMTP server settings here if they
have already been set. Consult with other users or your network
administrator if changes are necessary.
Enter your SMTP server name (or
address) into the [SMTP Server]
eld.
If the “My server requires authentication”
checkbox is not selected, select [Not Set]
for [SMTP Authentication].
SMTP server settings are complete.
Proceed to the next section.
Checking SMTP server information
Click [Settings].
02
Sending an e-mail
About Buttons
Outline
Setting Up
See which option is selected.
NOTE
You do not have to change the SMTP server settings here if they
have already been set. Consult with other users or your network
administrator if changes are necessary.
Enter your SMTP server name (or
address) into the [SMTP Server]
eld.
If the “My server requires authentication”
checkbox is selected, select [Set] for
[SMTP Authentication].
If the upper option is
selected:
If the lower option is
selected:
Checking SMTP server information
Click [Cancel].
02
Sending an e-mail
About Buttons
Outline
Setting Up
Enter the account name (or user
name) and password into the [User
Name] and [Password] elds.
NOTE
You cannot copy and paste the password. Consult your
network administrator for your password.
SMTP server settings are complete.
Proceed to the next section.
Checking SMTP server information
02
Sending an e-mail
About Buttons
Outline
Setting Up
Enter the account name (or user name) and
password into the [User Name] and
[Password] elds.
NOTE
You cannot copy and paste the password. Consult your network
administrator for your password.
SMTP server settings are complete.
Proceed to the next section.
Registering the Send to E-mail settings
02
Sending an e-mail
About Buttons
Outline
Setting Up
This section explains how to register the Send to E-mail settings.
NOTE
The information shown in the screenshots,
such as the e-mail address and SMTP server
authentication, are for illustrative purposes
only. The actual screenshots you see on your
computer may dier from the ones shown
here.
Click [Next].
Make sure that the settings
are correct.
Click [Register].
Click [Back] for corrections, if necessary.
When
this screen is
displayed, the
settings are
complete.
Close the Send Function Setting Tool.
Turn OFF the machine’s main
power switch, wait for at least 10
seconds, then turn it ON.
E-mail send settings are complete.
Proceed to the next section.
Sending an E-mail
03
Setting Up
About Buttons
Outline
Sending an e-mail
This section explains how to scan a document and send the scanned image
via e-mail.
Set the document.
Press the Sending Function key
repeatedly to select the color mode
(<E-MAIL: B&W> or <E-MAIL: COLOR>).
Press the one-touch key you
registered.
Press [Start].
When you place the documents on the platen
glass, press or to select the document
size, then press [Start] for each document.
When scanning is complete, press [OK] to
start sending.
* The appearance of the operation panel may dier
depending on the model you use.
If e-mail was delivered
successfully:
Go to Home.
Close the Guide.
Conrm that the scanned image is sent to
the destination e-mail address.
Open your e-mail software to check if the e-mail was delivered.
If e-mail was not
delivered:
Go to the Remote UI
section.
Use the Remote UI to make sure
that the settings are correct.
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