Canon C7260, C9270 PRO Operation Manual

Basic Operation Guide

After you finish reading this guide, store it in a safe place for future reference.

ENG

How to Use This Manual

This manual describes the following functions, operations, and maintenance procedures.

• Functions that can be operated from the touch panel display of the machine

• Remote UI functions that can operate the machine from a computer

• Printing from a computer

• Routine Maintenance Procedures

• Clearing paper jams/staple jams

Store this manual next to the machine so it can be used when the user encounters trouble operating the machine.

* Some functions explained in this manual may require optional equipment. * Screen shots used in this manual may di er from the ones you actually see.

Contents

■ Before You Start Using This Machine

What This Machine Can Do• • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • •10

Main Power and Energy Saver Key• • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • •12

Parts and Their Functions • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • •14

Control Panel and Touch Panel Display • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • •18

Main Menu Screen Settings • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • •23

Changing Settings According to Your Needs • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • •25

■ Flow of Basic Operations

How to Make a Copy• • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • •28

Things You Can Do with the Copy Functions • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • •30

Sending a Fax • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • •34

Things You Can Do with the Fax Functions • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • •36

Sending Scanned Data (E-Mail/I-Fax/File Servers) • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • •40

Things You Can Do with the Scan and Send Functions • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • •42

Storing Scanned Data• • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • •46

Things You Can Do with the Scan and Store Functions • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • •48

Printing Stored Data • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • •50

Sending Stored Data• • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • •52

Things You Can Do with the Access Stored Files Functions (File Operation)• • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • •54

Things You Can Do with the Access Stored Files Functions (Print) • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • •55

Things You Can Do with the Access Stored Files Functions (Send) • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • •58

Operating the Machine from a Computer (Remote UI) • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • •60

Printing from a Computer • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • •62

■ Routine Maintenance

Loading Paper • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • •66

Replacing the Stamp Cartridge (Duplex Color Image Reader Unit-F1) • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • •104

Replacing the Staple Cartridge (For Optional Products) • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • •107

Removing Staple Waste (Staple Finisher-K1/Booklet Finisher-K1)• • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • •120

Removing Punch Waste (Puncher Unit-BF1) • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • •122

Removing Punch Waste (External 2/3 Hole Puncher-A1) • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • •124

Removing Trim Waste (Inner Booklet Trimmer-A1)• • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • •126

Replacing the Toner Cartridge • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • •128

Routine Cleaning • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • •135

Consumables• • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • •144

■ Troubleshooting

Clearing Paper Jams • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • •150

Reducing the Frequency of Paper Jams • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • •241

Clearing Staple Jams (For Optional Products)• • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • •242

If Memory Becomes Full During Scanning • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • •254

When an Error Message Is Displayed• • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • •256

When an Error Code Is Displayed• • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • •257

Printer/Fax Driver Troubleshooting • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • •258

Service Call Message• • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • •259

Frequently Asked Questions • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • •266

How to Use This Manual

Refer to the following manuals included with your machine according to your needs.

● Before Using This Machine

■ Describes precautions for using the machine.

■ Includes the speci cations of the machine.

● Setup Guide

■ Describes the settings required before using functions, such as the

network settings for sending e-mail.

■ Describes how to add applications and update the  rmware.

Before Using This Machine

Read this guide first.

Please read this guide before operating this product. After you finish reading this guide, store it in a safe place for future reference.

Setup Guide

After you finish reading this guide, store it in a safe place for future reference.

ENG

● Basic Operation Guide (This Manual)

■ Provides an overview of the functions and describes the basic

operations.

■ Describes the maintenance and troubleshooting procedures for the

machine.

Basic Operation Guide

After you finish reading this guide, store it in a safe place for future reference.

ENG

● e-Manual

■ Describes all the functions of the machine. Also provided with a

search function that is useful for  nding and checking information.

■ Includes “Practical Work ows,” which introduces  ows of practical

operations using functions of the machine.

How to Use This Manual

● Driver Installation Guide

■ Provides instructions on installing the printer, fax, and other drivers.

• Printer Driver Installation Guide

• Mac Printer Driver Installation Guide

• Fax Driver Installation Guide

• Network ScanGear Installation Guide

■ Included on the same CD-ROM as each driver.

Symbols Used in This Manual

The following symbols are used in this manual to explain procedures, restrictions, handling precautions, and instructions that should be observed for safety.

Indicates a warning concerning operations that may lead to death or injury to persons if not performed correctly. To use the machine safely, always pay attention to these warnings.

Indicates a caution concerning operations that may lead to injury to persons if not performed correctly. To use the machine safely, always pay attention to these cautions.

Indicates operational requirements and restrictions. Be sure to read these items carefully to operate the machine correctly, and avoid damage to the machine or property.

Indicates a clari cation of an operation, or contains additional explanations for a procedure. Reading these notes is highly recommended.

Indicates an operation that must not be performed. Read these items carefully, and make sure not to perform the described operations.

How to Use This Manual (e-Manual)

● Follow the procedure below to install the e-Manual.

● Windows

1. Insert the e-Manual CD-ROM into your computer.

2. Select the language for the e-Manual.

3. Select [Install]. If you select [Display Manuals], the e-Manual is displayed without installation.

4. Read the License Agreement, and then click [Yes]. The e-Manual is saved in the [Documents]* folder on your computer. If the shortcut icon is created on the Desktop or if the [index. html]  le is double-clicked, the e-Manual is displayed.

* The folder name di ers, depending on your operating system. The folder name is [Documents] if you are using Windows Vista/7 and [My Documents] if you

are using Windows 2000/XP.

● Macintosh

1. Insert the e-Manual CD-ROM into your computer.

2. Drag-and-drop the [iRADV_C9280 PRO_Manual_us] folder to the location you want to save it.

3. Double-click the index.html  le inside the [iRADV_C9280 PRO_Manual_us] folder to display the e-Manual.

• Depending on the operating system you are using, a security protection message may appear. In this case, allow the content to be displayed.

• When you start the e-Manual, the following page (the top page) appears.

■ If the e-Manual (CD-ROM) Does Not Start

The CD-ROM auto run function may be disabled. In this case, perform the following procedure.

• Windows 7

1. Click [Start] on the task bar  click [Computer].

2. Double-click the e-Manual icon.

3. Double-click [Maninst.exe].

• Windows XP/Vista

1. Click [Start] on the taskbar  click [My Computer].

2. Double-click the e-Manual icon.

3. Double-click [Maninst.exe].

• Windows 2000

1. Double-click [My Computer] on the desktop.

2. Double-click the e-Manual icon.

3. Double-click [Maninst.exe].

How to Use This Manual

101112

Enter keyword(s) here

Enter a keyword in the search dialog box, and press . The search results page is displayed.

Select from functions

The instructions of each function and operation method are described.

[Top]

The top page of the e-Manual is displayed.

[Site map]

The site map of the e-Manual is displayed.

[Help]

The usage of the e-Manual is displayed.

[Glossary]

The glossary is displayed.

First of all…

This section describes the required information to use the machine, and the information of optional product and software.

■ Performing a Search

Enter a keyword in the entry  eld which is located at the top of the “Top page” or on the search area in the “Topic page,” and then click

to display the search results.

Select from purpose

This section includes the introduction of functions of the machine for each purpose.

[O ce Locations]

Inquiries for the machine are displayed.

10 [Trademarks]

The trademarks are displayed.

11 [Copyright]

The information of copyrights is displayed.

12 [Disclaimers]

The disclaimers are displayed.

■ Printing a Topic Page

• On a topic page, you can print by category or by topic.

• Depending on the settings of the Web browser, the background color and images of the topic page may not be printed.

MEMO

Before You Start Using This Machine

What This Machine Can Do . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10

Main Power and Energy Saver Key . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12

Parts and Their Functions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 14

External View• • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • •14

Internal View • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • •16

Control Panel and Touch Panel Display . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 18

Upright Control Panel• • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • •18

Control Panel (Flat) • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • 20

Main Menu Screen Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 23

Changing Settings According to Your Needs . . . . . . . . . . . . . . . . . . . . . . . . 25

Before You Start Using This Machine

What This Machine Can Do

Revolutionary Documentation Work with an Evolving Multitasking Machine

Send Outside

Original

Copy

Function

Color Scan

Function

MEAP

Function

Fax

Function

Send

Function

the Company

Telephone Line

Internet

Fax

I-Fax

E-Mail

Copy/Print

Function

LAN

Remote UI

TheimageRUNNER ADVANCE C9280 PRO/C9270 PRO/C7270/C7260 incorporates a rich array of input and output features that can greatly enhance your e ciency. Equipped with features that meet the needs of document work in a digitized o ce, theimageRUNNER ADVANCE C9280 PRO/C9270 PRO/C7270/ C7260 represents the ultimate in a color digital multitasking machines.

● C o p y

You can make two-sided copies from one-sided originals or copy two pages onto one side of the paper to reduce printing cost. There are other modes, such as the Collate modes. (p. 28)

Function

In-Company

Computer

File Server

E-Mail

● F a x

Scanned documents as well as stored  les and computer data can be sent by facsimile. You can also send documents to multiple addresses and forward received facsimile to another destination. Also, by using Remote Fax sending function, you can share the Fax function on the same network. (p. 34)

● Send Documents (E-Mail/Fax/I-Fax/File

Server/Store in Mail Box)

You can send scanned documents by e-mail or I-fax, as well as store them on a network  le server. You can also store sent documents in the Mail Box. (p. 40)

● Use Memory Media

You can scan and store documents in the memory media connected to the USB port. You can also print stored  les directly from the memory media. (p. 46, p. 50)

● Use Mail Box (Store/Print/Send)

● Use Advanced Box

Before You Start Using This Machine

You can store scanned documents or data from a computer in a mail box. You can print documents stored in a mail box, and sent them to other destinations. (p. 46, p. 50)

● Use Remote Scanner

You can use this machine as a remote scanner by TWAIN compatible computer software. You can scan up to11” x 17” in size at a resolution of 600 x 600 dpi. (See e-Manual > Scanner.)

● Printing a Fax/I-Fax File in the Memory RX

inbox

If Memory RX is set,  les received by Fax/I-Fax function are not printed, but stored in the Memory RX Inbox. You can print the stored  les whenever necessary. This can help prevent outputs being forgotten at the machine. (See e-Manual > Fax/I-Fax Inbox.)

You can set a  le format to the scanned document so that it can be accessed from your computer. You can also store  les in the Advanced Box with a  le format that can be used on your computer. The stored data can be shared by accessing it from a computer. The Advanced Box can also be accessed from other imageRUNNER ADVANCE machines for operations, such as printing stored data. (p. 46, p. 50)

● Print Secured File

You can send print data protected with a PIN/password from a computer to the machine. This data can be printed only by entering the correct PIN/password on the machine. This enables you to print without unauthorized people viewing your data. (See e-Manual > Secure Print.)

● View Web Page

You can use this machine to browse Web pages from the touch panel display of the machine or print PDF  les on the Web pages. (See e-Manual > Web Access.)

● Use Hold

You can hold (temporarily store) data for print jobs in the machine. For more information, see the e-Manual.

* Some functions explained in this manual may require optional equipment.

Main Power and Energy Saver Key

This section describes how to use the main power switch and the Energy Saver key.

Do not connect or disconnect the power cord with wet hands, as this may result in electrical shock.

● How to Turn ON the Main Power

Make sure that the power plug is  rmly inserted into the power outlet and that the Security Key is in the ON positions (turn it to the right) if it is inserted into the machine, and then turn ON the main power of the machine following the procedure below.

1. Open the main power switch cover.

2. Press the main power switch to the “I” side.

3. Close the main power switch cover.

• If you are using a login service, log in using the procedure for the login service you are using.

• If the main power indicator on the control panel does not light even though the main power switch is ON, be sure to check the breaker to see if it is OFF.

• If you want to turn OFF the main power and then back ON again, wait for at least 10 seconds after the main power indicator is turned OFF before turning ON the main power.

● Shutting Down the Machine

This machine performs a procedure to protect hard disk when the machine is shut down. This enables the machine to be shut down safely, even if there are any jobs being processed, or a MEAP application is running while the machine is shutting down.

1. Open the main power switch cover.

2. Press the main power switch to the “

3. Close the main power switch cover.

• Do not turn the main power OFF while using the Fax/I-Fax function. Sending or receiving I-fax or fax documents cannot be done when the main power is turned OFF.

• If the message <Backing up stored data from the Remote UI...> is displayed on the touch panel display, do not turn the main power OFF. This may cause the machine to fail to back up the stored data.

• Data stored in the machine may be damaged if the Advanced Box is accessed by another imageRUNNER ADVANCE machine or a computer immediately before the machine shuts down.

• The machine may take some time to completely shutdown. Do not unplug the power cord until the main power indicator of the machine is OFF.

• If the main power is turned OFF during scanning or printing, a paper jam may occur.

• If you set [Quick Startup Settings for Main Power] to ‘On’ in [Preferences] (Settings/Registration), the tone sounds when turning OFF the main power of the machine. (Depending on the situations, the machine does not startup quickly and the tone does not sound.)

” side.

Before You Start Using This Machine

● Energy Saver Key

If the machine is idle for a certain period of time, the machine will enter the Auto Sleep mode to minimize energy consumption. Press (Energy Saver) to cancel the Sleep mode and resume normal machine operations.

Upright Control Panel

Control Panel (Flat)

Parts and Their Functions

This section provides you with the names and functions of all the parts of the machine.

External View

For the imageRUNNER ADVANCE C9280 PRO/C9270 PRO

The Duplex Color Image Reader Unit-F1 and Copy Tray-P1 are attached:

For the imageRUNNER ADVANCE C7270/C7260

The Duplex Color Image Reader Unit-F1 and Copy Tray-P1 are attached:

USB Port (1)

Use the USB port to connect a USB device.

Control Panel

Includes the keys, touch panel display, and indicators required for operating the machine. (See “Control Panel and Touch Panel Display,” on p. 18.)

Main Power Switch

Press to the “I” side to turn the power ON. (See “Control Panel and Touch Panel Display,” on p. 18.)

Security Key (Optional)

For managing the use of the machine and preventing unauthorized copies.

Multi-Purpose Tray

Use the multi-purpose tray to feed paper manually, and for loading nonstandard paper stock, such as envelopes.

Main Unit’s Lower Right Cover

Open this cover when clearing a paper jam inside the main unit.

Main Unit’s Upper Right Cover

Open this cover when clearing a paper jam inside the main unit.

Paper Drawer 3, 4

Holds up to 550 sheets of paper (20 lb bond (80 g/m2)).

12 USB Connector

Use a USB cable to connect the machine to a computer.

13 Left Cover

Open this cover when clearing a paper jam inside the main unit.

14 Breaker

Detects excess current or leakage current.

15 Test Button

Press this button to periodically test the circuit breaker.

16 LINE 4

Use this port to connect the Super G3 3rd/4th Line Fax Board to the machine.

17 LINE 3

Use this port to connect the Super G3 3rd/4th Line Fax Board to the machine.

18 LINE 2

Use this port to connect the Super G3 2nd Line Fax Board to the machine.

19 LINE 1

Use this port to connect a fax line to the machine.

Before You Start Using This Machine

Paper Drawer 1, 2 (Right/Left)

Holds up to 1,100 sheets of paper (20 lb bond (80 g/m2)).

10 LAN Port

Use a LAN cable to connect the machine to a network.

11 USB Port (2)

Use the USB port to connect external hard disks and other devices to the machine.

Parts and Their Functions

Internal View

THe Duplex Color Image Reader Unit-F1 and Copy Tray-P1 are attached to the imageRUNNER ADVANCE C9280 PRO/C9270 PRO.

Front Cover

Open this cover to clear a paper jam in the  xing transport unit.

Fixing Transport Unit

Pull the  xing transport unit out to clear a paper jam.

Toner Replacement Cover

Open this cover to replace the toner cartridge.

Toner Cartridge

When toner runs out, pull out the toner cartridge, and replace it with a new one.

Before You Start Using This Machine

Control Panel and Touch Panel Display

This section provides you with the names and functions of all the parts of the control panel and touch panel display.

Upright Control Panel

Processing/Data Indicator

Flashes or blinks green when the machine is performing operations, and maintains a steady green light when fax data is stored in memory.

Error Indicator

Flashes or lights if there is an error in the machine. When the Error indicator  ashes, follow the instructions that appear on the touch panel display. When the Error indicator maintains a steady red light, contact your local authorized Canon dealer.

111213

1415

Numeric keys

Press to enter numerical values.

Clear key

Press to clear entered values or characters.

Main Power Indicator

Lights when the main power is turned ON.

Settings/Registration key

Press to specify settings/registration.

Energy Saver key

Press to set or cancel the Sleep mode. Lights when the machine enters the Sleep mode.

Counter Check key

Press to display the copy and print count totals on the touch panel display.

Edit Pen

Use when operating the touch panel display, such as to enter characters. If you lose the edit pen, contact your local authorized Canon dealer. Do not use an object with a sharp end on the control panel, such as a pencil or ballpoint pen, in place of the edit pen.

10 Stop key

Press to stop a job in progress, such as a scan, copy, or fax (scanning only) job.

11 Start key

Press to start an operation.

12 Reset key

Press to restore the standard settings of the machine.

13 ID (Log In/Out) key

Press to log in/out when a login service such as Department ID Management or SSO-H has been set.

14 Touch Panel Display

The settings screen for each function is shown on this display. Eight function keys are displayed by default.

15 Brightness Adjustment Dial

Use to adjust the brightness of the touch panel display.

16 Volume Settings key

Press to display the screen for adjusting settings, such as the transmission volume and fax sending/receiving alarm volume.

17 Status Monitor/Cancel key

Press to check the status of jobs or to cancel print jobs. Also, press to check status of the machine, such as checking the amount of paper remaining.

18 Quick Menu key

Press to retrieve favorite functions stored in Quick Menu. Also, if you are using authentication, Quick Menu set for each individual user can be displayed.

19 Main Menu key

Press to return to the Main Menu screen, such as when you want to switch functions.

Before You Start Using This Machine

Control Panel and Touch Panel Display

Control Panel (Flat)

Energy Saver key

Press to set or cancel the Sleep mode. Lights when the machine enters the Sleep mode.

USB Port

Use the USB port to connect a USB device.

Settings/Registration key

Press to specify settings/registration.

Counter Check key

Press to display the copy and print count totals on the touch panel display.

Clear key

Press to clear entered values or characters.

Start key

Press to start an operation.

Edit Pen

Main Power Indicator

Lights when the main power is turned ON.

910

10 Error Indicator

Stop key

Press to stop a job in progress, such as a scan, copy, or fax (scanning only) job.

11 Processing/Data Indicator

Flashes or blinks green when the machine is performing operations, and maintains a steady green light when fax data is stored in memory.

12 Reset key

Press to restore the standard settings of the machine.

13 ID (Log In/Out) key

Press to log in/out when a login service such as Department ID Management or SSO-H has been set.

14 Numeric keys

Press to enter numerical values.

15 Touch Panel Display

The settings screen for each function is shown on this display. Eight function keys are displayed by default.

17 Volume Settings key

Press to display the screen for adjusting settings, such as the transmission volume and fax sending/receiving alarm volume.

18 Status Monitor/Cancel key

Press to check the status of jobs or to cancel print jobs. Also, press to check status of the machine, such as checking the amount of paper remaining.

19 Quick Menu key

Press to retrieve favorite functions stored in Quick Menu. Also, if you are using authentication, Quick Menu set for each individual user can be displayed.

Before You Start Using This Machine

16 Brightness Adjustment Dial

Use to adjust the brightness of the touch panel display.

20 Main Menu key

Press to return to the Main Menu screen, such as when you want to switch functions.

Control Panel and Touch Panel Display

● Use Quick Menu

If functions that are frequently used are set in the Quick Menu beforehand, you can recall the function by pressing (Quick Menu). If you are using a login service, Quick Menu screen set for each user appears. To register a function in the Quick Menu, set the function and press [Register to Quick Menu] from .

● Logging In/Out

If you are managing the machine with a login service, such as Department ID Management or SSO-H (Single Sign-On H), a log in screen appears. If the log in screen appears, enter the Department ID and PIN or the user name and password  press (Log In/Out) or [Log In] on the screen. Press (Log In/Out) or [Log Out] after you  nish using the machine to log out.

● Use Help

If (Help) is displayed on the top right of the function setting screen, press (Help) to check the explanation of the function or how to specify settings. Press to check the explanation of the function or how to specify settings.

Main Menu Screen Settings

You can specify settings for the displayed screen by pressing an administrator.

• The items displayed when

• If authentication function is used, items displayed may di er or may not be available, depending on the login user’s privileges.

is pressed may di er, depending on the function.

on the top right of the screen. To perform this procedure, log in to the machine as

● Specifying the Main Menu Settings

You can set the number of buttons and the layout displayed on the Main Menu screen.

1. Press  [Main Menu Button Display Settings].

2. Press or to select the number of buttons and the layout to be displayed.

3. Select the function that appears on the list  change the order in which it is displayed.

4. Press [OK].

• Select the function that appears on the list and press [Up] or [Down] to change the order in which it is displayed.

• You can place or delete one blank button space by pressing [Add Blank] or [Delete Blank], respectively.

Before You Start Using This Machine

Example of Customized Screen

● Top Buttons Settings

You can display up to two function shortcut buttons on the top of the screen.

1. Press  [Top Buttons Settings].

2. Select the shortcut button and the function to assign to it.

3. Press [OK].

If you do not want to select a function, press [Unassigned].

Example of Registration

Main Menu Screen Settings

● Setting the Main Menu Wallpaper

You can select the wallpaper for the Main Menu screen.

1. Press  [Main Menu Wallpaper Settings].

2. Select the wallpaper.

3. Press [OK].

● Other Main Menu Settings

You can set whether the shortcut buttons for modes, such as changing the displayed language or changing the paper settings for copying/printing are displayed on the Main Menu screen.

1. Press  [Other Main Menu Settings].

2. Specify the other settings.

3. Press [OK].

Example of Customized Screen

If <Display [Language/Keyboard Switch]> is set to ‘On’, appears on the Main Menu screen.

If <Display [Settings/Reg.Shortcut]> is set to ‘On’, [Settings/Reg.Shortcut] appears on the Main Menu screen. From [Settings/Reg.Shortcut], you can select shortcut buttons to the setting screens for [Auto Adjust Gradation], [Paper Settings], and [Paper Type Management Settings].

If <Display [Show All]> is set to ‘On’, [Show All] appears on the Main Menu screen.

For more information on [Language/Keyboard Switch], [Auto Adjust Gradation], [Paper Settings], and [Paper Type Management Settings], see e-Manual > Settings/Registration.

Example of Customized Screen

Changing Settings According to Your Needs

The Settings/Registration screen appears when you press (Settings/Registration) on the control panel.

The machine provides various settings that enable you to use it more conveniently and easily. You can register or change the settings according to your needs. For more information, see e-Manual > Settings/Registration.

Before You Start Using This Machine

● Preferences

You can specify basic settings for using the machine, such as changing the paper size to load, changing the default screen to display, setting the date and time, setting the time it takes to enter the low power mode, and specifying the settings for connecting to a network.

● Adjustment/Maintenance

You can specify settings for using the machine more comfortably, such as adjusting the density, adjusting the gradation, and cleaning the feeder.

● Function Settings

You can specify and register settings for using each function more conveniently, such as registering shortcut buttons for the Copy function, setting automatic redialing for the Fax function, and setting the maximum data size to send via e-mail.

● Set Destination

You can register fax and e-mail destinations in the address book. In addition to registering frequently used destinations, you can also register multiple destinations as a group, enabling you to send to those destinations at the same time. You can also register di erent types of destinations (e-mail and  le server) as a group.

● Management Settings

You can set the administrator settings for managing the machine. This enables you to set an ID and password for each department, manage con dential information, and count the number of pages printed for each ID. You can also register licenses and certi cates.

MEMO

Flow of Basic Operations

How to Make a Copy . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 28

Things You Can Do with the Copy Functions . . . . . . . . . . . . . . . . . . . . . . . . 30

Sending a Fax . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 34

Things You Can Do with the Fax Functions . . . . . . . . . . . . . . . . . . . . . . . . . . 36

Sending Scanned Data (E-Mail/I-Fax/File Servers) . . . . . . . . . . . . . . . . . . . 40

Things You Can Do with the Scan and Send Functions . . . . . . . . . . . . . . . 42

Storing Scanned Data. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 46

Things You Can Do with the Scan and Store Functions . . . . . . . . . . . . . . . 48

Printing Stored Data . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 50

Sending Stored Data . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 52

Things You Can Do with the Access Stored Files Functions (File

Operation) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 54

Things You Can Do with the Access Stored Files Functions (Print) . . . . 55

Things You Can Do with the Access Stored Files Functions (Send) . . . . 58

Operating the Machine from a Computer (Remote UI) . . . . . . . . . . . . . . . 60

Printing from a Computer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 62

How to Make a Copy

This section describes the  ow of basic copy operations. An optional product is required to use the Copy function.

Placing Originals

Place the original on the feeder or the platen glass.

Adjust the slide guides to  t the size of your originals. Neatly place your originals with the side to be copied face up.

Open the feeder/platen cover.

Placing originals in the feeder

Placing originals on the platen glass

Selecting Function

Select [Copy] from the Main Menu screen.

Press [Copy].

Copy Basic Features Screen is displayed.

Place your originals face down.

You can set various copying functions. For more information, see from p. 30 to p. 33 in this manual.

Gently close the feeder/platen cover.

• If a log in screen for Department ID Management or SSO-H appears, you must enter the applicable authentication information (ID, password/ PIN). If the Copy Card Reader-F1 is attached,  rst insert a control card.

• If a login service, such as Department ID Management or SSO-H has been set, press (Log In/Out) to log out.

Setting the Number of Copies

Start Copying

Flow of Basic Operations

Enter the number of copies.

Press the numeric keys to enter the desired copy quantity (1 to 999).

If you make a mistake when entering values, press

(Clear) enter the correct value.

After specifying the settings, press

Press (Start).

If the following screen appears, press scan the next original. After all of the originals are scanned, press [Start Copying].

(Start)

The speci ed copy quantity appears on the screen, as shown below.

When copying is complete, remove your originals.

Things You Can Do with the Copy Functions

To use Copy functions, press [Copy] on the Main Menu screen. This section describes the functions you can use on the Copy Basic Features screen and the [Options] (1/3) screen. The [Options] screen is divided into three screens. Pressing or on the bottom right of the screen displays the next or previous screen. An optional product is required to use the Copy function.

Regular Copy Basic Features Screen

[Direct]/[Copy Ratio]

You can specify the copy ratio for a copy job. You can change the zoom ratio by reducing/enlarging a scanned document to a preset paper size, or by entering a value to specify a desired scan ratio.

[Select Color]

You can select the color mode for copying.

[Select Paper]

You can select the paper size/type and the paper source. You can also set the machine to automatically recognize the original size and the copy ratio, and then copy.

[Copy Sample]

You can check the copy result of one set before making multiple sets of copies. You can also copy a speci ed page.

[Check Settings]

You can check, edit, or clear the current copy settings.

[Favorite Settings]

You can register frequently used copy settings. You can recall the registered frequently used settings for future use.

[Previous Settings]

You can recall the three most recent copy jobs, and make copies using the recalled copy settings.

Shortcuts to [Options]

Press to select a [Options] mode. [Finishing], [2-Sided], [Density], and [Original Type] are set as default.

[Interrupt]

You can temporarily stop the current copy job and give priority to a rush copy.

Quickly Make Settings and Copy

You can set the settings on the Regular Copy Basic Features screen quickly by using the Express Copy Basic Features screen. For instructions on displaying the Express Copy Basic Features Screen, see e-Manual > Settings/Registration.

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