Canon C5235, C5235A Setup Guide

Setup Guide

After you finish reading this guide, store it in a safe place for future reference.

ENG

How This Manual Is Organized

Chapter 1

Operations Required to Use the Machine

Describes the initial settings required, such as logging in to the machine, and connecting to a network.

Chapter 2

Starting to Use the Various Functions of the Machine

Uses general examples to describe the setup required before using the functions of the machine.

Chapter 3

Using the System Options/MEAP Applications

Describes the procedure for installing system options and MEAP applications using the Register/Update Software function, and the procedure for using system options and MEAP applications.

• As we are constantly improving our products, if you need an exact specification, please contact Canon.

• Screen shots used in this manual may differ from the ones you actually see.

Preface

It is necessary to specify settings in advance to use some functions of the machine. Refer to “Flow of Settings for Using the Desired Functions,” on p. 4 in this manual to check the flow of the required operations.

Local Network

imageRUNNER ADVANCE

Advanced Box

Storing in an Advanced Box on the Network

Remote UI

MEAP

Scan and Store

Storing in Memory Media

Storing in the Mail Box/Advanced Box

File Server

Sending to a File Server

This Machine

Advanced Box

Copy

Sending Faxes from a Computer via the Machine

Fax

Scan and Send

Sending by E-Mail/I-Fax

Sending Faxes via the Remote Fax Server

Local Network

Sending Faxes from the Machine

Fax I-Fax E-Mail

Symbols Used in This Manual

The following symbols are used in this manual to explain procedures, restrictions, handling precautions, and instructions that should be observed for safety.

Indicates operational requirements and restrictions. Be sure to read these items carefully to operate the machine correctly, and avoid damage to the machine or property.

Indicates a clarification of an operation, or contains additional explanations for a procedure. Reading these notes is highly recommended.

Keys and Buttons Used in This Manual

The following key and button names are a few examples of how keys to press and buttons to click are expressed in this manual:

- Touch Panel Display Keys: [Key Name] - Buttons on Computer Operation Screens: [Button Name]

Examples: [Cancel]/[Close] Examples: [OK]/[Add]

- Control Panel Keys: Key Icon (Key Name)

Examples:

(Start)/ (Stop)

Flow of Settings for Using the Desired Functions

This flowchart indicates the flow of settings required for using each function of the machine. After checking the flow of settings required, refer to the detailed page in this manual or the e-Manual to perform the actual setting procedure.

First, refer to “Logging In as an Administrator,” on p. 10.

Fax

(Sending/Receiving)

Scan and Store /

Access Stored

Files

(Advanced Box/Network)

These functions can be used by default (no settings are

Copy

(Receive on the Machine)

Fax

required).

●

TheoptionalFAXBoardisrequired.

Sending and Receiving Documents

via the Remote Fax Server

Sending Faxes from the Machine

Sending Faxes from a Computer

via the Machine

●

An optional product(s) and/or license registration may be required, depending on the print function.

Using an Advanced Box on

the Network

●

The optional Remote Fax Kit and license registration are required.

●

The optional FAX Board is required.

●

The optional FAX Board is required.

Scan and Store*1/

Access Stored Files

(Mail Box/Memory

Media)

*1*2

Software

●

Connecting to a Network

See “Network Settings,” on p. 14.

●

Connecting via a USB

See e-Manual.

Sending to a File Server

Scan and Send

Sending by E-Mail/ I-Fax

●

Connecting to a Network

See “Network Settings,” on p. 14.

Remote UI

MEAP

Scanner

*1 You can print PDF les stored in advanced box, memory media or the Advanced Box of another machine on the network. To perform printing, the PS Printer Kit or Direct Print Kit

(for PDF/XPS) is required. (Both the PS Printer Kit and Direct Print Kit (for PDF/XPS) require license registration.)

*2 The default setting for displaying memory media is 'OFF'. To use the memory media, press [Display Settings] in [Preferences] (Settings/Registration) → press [Store Location

Display Settings] → [Memory Media] → [On].

*3 To access a distribution server to register/update software, it is necessary to perform the "Connecting to a Network" and "Network Settings" operations indicated in this owchart.

To register/update software using the Remote UI, it is necessary to perform the "Connecting to a Network," "Network Settings," and "Remote UI Settings" operations. *4 For information on the system requirements, see e-Manual > Optional Products/Software . *5 The le servers you can use depend on your network. For details on the le servers you can use, see e-Manual > Network.

●

Remote Fax Settings

See “Sending/Receiving Faxes via the Remote Fax Server,” on p. 45.

●

Fax Settings

See “Sending Faxes,” on p. 40.

●

Network Settings

●

Using TCP/IP

See “Setting an IP Address,” on p. 17.

●

Using SMB/CIFS

●

Using AppleTalk

●

Using Netware

* These settings are only required when connecting to a network. They are not required when connecting via USB.

See e-Manual.

●

Settings for Fax from a Computer

See “Sending from a Computer,” on p. 52.

●

Settings for Printing from a Computer

See “Printing from a Computer,” on p. 67.

●

Using TCP/IP

See “Setting an IP Address,” on p. 17.

●

Using SMB/CIFS

See e-Manual.

●

Using TCP/IP

See “Setting an IP Address,” on p. 17.

●

Using an Advanced Box on the Network

See “Storing Data in the Machine, Memory Media, Etc.,” on p. 58.

●

Setting Up a Computer as a File Server

●

Using SMB/CIFS

See “Sending to a Computer,” on p. 33.

●

Using TCP/IP

See e-Manual.

●

E-Mail/I-Fax Settings

See “Sending E-Mail/I-Faxes,” on p. 29.

●

Remote UI Settings

See “Managing by Using the Remote UI,” on p. 22.

●

MEAP Service Management Service

(

SMS) Settings

See “Managing Applications Using SMS,” on p. 23.

●

Remote Scan Settings

See “Storing Data in a Computer,” on p. 55.

Contents

Preface. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3

Symbols Used in This Manual . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3

Keys and Buttons Used in This Manual . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3

Flow of Settings for Using the Desired Functions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .4

Chapter 1 Operations Required to Use the Machine

Logging In as an Administrator . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .10

Logging In from the Machine . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11

Logging In from a Computer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12

Connecting to the Network . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .13

Network Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 14

Setting an IP Address . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 17

Managing the Machine from a Computer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 21

Managing by Using the Remote UI . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 22

Preparations for Using the Remote UI . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .22

Managing Applications Using SMS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 23

Preparations for Using SMS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .23

Chapter 2 Starting to Use the Various Functions of the Machine

Sending Data . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .28

Sending E-Mail/I-Faxes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 29

Preparations for Sending E-Mail/I-Faxes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .29

Specifying E-Mail/I-Fax Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .29

Sending E-Mail/I-Faxes. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .30

Storing New Addresses . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .30

Sending an E-Mail Message or I-Fax. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .32

Sending to a Computer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 33

Preparations for Sending to a Computer. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .33

Setting a Computer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .33

Sending to a Computer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .37

Storing New Addresses . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .37

Sending Data to a Computer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .38

Sending a Fax . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .39

Sending Faxes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 40

Preparations for Sending a Fax . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .40

Registering User Data . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .40

Printing the TX Terminal ID . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .42

Sending Faxes. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .43

Storing New Addresses . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .43

Sending Faxes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .44

Receiving Faxes. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .44

Sending/Receiving Faxes via the Remote Fax Server . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 45

Preparations for Sending a Remote Fax. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .45

Setting the Server Machine . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .45

Setting the Client Machine . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .46

Sending Faxes via the Remote Fax Server . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .47

Preparations for Receiving a Remote Fax . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .48

Setting the Server Machine . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .48

Setting the Client Machine . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .51

Sending from a Computer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 52

Preparations for Sending. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .52

Installing the Printer Driver. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .52

Sending Faxes from a Computer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .53

Scanning an Original . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 54

Storing Data in a Computer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 55

Preparations for Scanning. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .55

Installing the Printer Driver. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .55

Setting Scanning Online . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .55

Scanning an Original . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .57

Storing Data in the Machine, Memory Media, Etc. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 58

Preparations for Scanning. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .58

Using a Mail Box . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .59

Using the Advanced Box . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .59

Setting Up an Advanced Box on the Network . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .59

Using Memory Media . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .63

Scanning an Original . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .64

Printing an Original . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .66

Printing from a Computer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 67

Preparations for Printing. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .67

Installing the Printer Driver. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .67

Printing from a Computer. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .68

Printing Stored Data . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 69

Preparations for Printing. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .69

Printing Stored Data . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .70

Chapter 3 Using the System Options/MEAP Applications

Installing the System Options/MEAP Applications . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .72

System Options/MEAP Applications . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 73

Installing the System Options/MEAP Applications . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .73

Installing by Connecting This Machine to an Outside Network . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 74

Using the Touch Panel Display to Install (Delivery) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .74

Using the Remote UI to Install (Delivery). . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .75

Installing by Not Connecting This Machine to an Outside Network . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 76

Installing a System Option Using the Touch Panel Display . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .77

Installing the System Options Using the Remote UI (Manual). . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .77

Installing the MEAP Applications Using the Remote UI (Manual). . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .78

Starting the MEAP Applications . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 79

Downloading the Manuals and Related Software . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 79

Managing Register/Update Software . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .80

Managing by Using the Touch Panel Display . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 81

Displaying the Installation/Update Log Using the Touch Panel Display. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .81

Using the Touch Panel Display . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .82

Managing by Using the Remote UI . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 83

Displaying the Installation/Update Log Using the Remote UI . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .83

Using the Remote UI. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .84

Updating the Firmware . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .85

Using the Remote UI to Update (Delivery) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 86

Operations Required to Use the Machine

Logging In as an Administrator . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10

Logging In from the Machine . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .11

Logging In from a Computer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .12

Connecting to the Network . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 13

Network Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 14

Setting an IP Address . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .17

Managing the Machine from a Computer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 21

Managing by Using the Remote UI . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .22

Managing Applications Using SMS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .23

Logging In as an Administrator

To specify the settings, you must log in to the machine as an administrator. There are two methods for logging in; logging in from the touch panel display of the machine and logging in from a computer using the Remote UI.

Logging In from the Machine (p. 11)

Enter the System Manager ID and PIN in [System Manager ID] and [System PIN] from the touch panel display of the machine to log in as an administrator.

Touch Panel Display

Network

Computer

Logging In from a Computer (p. 12)

Remote UI

This Machine

The Remote UI is software that enables you to access the machine from your computer's Web browser to check the status of jobs, perform operations on jobs, and specify various settings. Enter the System Manager ID and PIN in [System Manager ID] and [System PIN] from the Remote UI screen to log in as an administrator.

Logging In from the Machine

To log in as the administrator using the touch panel display, enter the System Manager ID and System PIN as follows:

System Manager ID

7654321

System PIN

7654321

Enter the System Manager ID and System PIN →

press [Log In].

[System Manager ID]: 7654321 [System PIN]: 7654321 (the number you enter is masked with asterisks)

The default setting for both the System Manager ID and System PIN is ‘7654321’. We recommend that you change the password after logging in to the machine.

In this example, the default System Manager ID and System PIN are used to log in.

Press (Settings/Registration).

Press [Log In].

You are now logged in to the machine as an administrator. Next, refer to Chapter 2, ”Starting to Use the Various Functions of the Machine” to specify the settings for using each function.

When you are finished with the operation, press [Log Out] or (Log In/Out) on the control panel to log out.

To return to the Main Menu screen, press

(Main Menu).

Operations Required to Use the Machine

Logging In from a Computer

Operations Required to Use the Machine

To log in as the administrator using the Remote UI, enter the System Manager ID and System PIN as follows:

System Manager ID

7654321

System PIN

7654321

The default setting for both the System Manager ID and System PIN is ‘7654321’. We recommend that you change the password after logging in to the machine.

• To log in as the administrator using the Remote UI, you must specify the network connection settings in advance. For instructions on specifying the network connection settings, see “Connecting to the Network,” on p. 13.

• If you are using a login service, see e-Manual > MEAP.

• For information on necessary system environment and preparation to start the Remote UI, see e-Manual > Remote UI.

In this example, the default System Manager ID and System PIN are used to log in.

Enter the System Manager ID and System PIN →

click [Administrator Login].

[System Manager ID]: 7654321 [System PIN]: 7654321

You are now logged in to the machine as an administrator. Next, refer to Chapter 2, ”Starting to Use the Various Functions of the Machine” to specify the settings for using each function. When you have finished specifying settings and performing operations, press [Log Out] to log out.

Start the Web browser on your computer.

Enter ‘http://<IP address or host name of the

machine>’ in [Address].

Connecting to the Network

To use functions, such as printing and sending faxes from a computer, it is necessary to first specify the settings to connect to the network on the machine. In this example, a TCP/IP network environment is used.

Network Settings (p. 14)

Specify settings so that functions, such as printing and sending faxes from a computer can be used.

Network

This Machine

Another Machine

Computer

Setting an IP Address (p. 17)

Use a TCP/IP network environment.

Computer

Network Settings

To connect to the network from the machine,

Operations Required to Use the Machine

specify the following settings:

[Confirm Network Connection Set. Changes]: [On]

[Ethernet Driver Settings]

<Auto Detect>: [On]

[SNMP Settings]

<Use SNMP v. 1>: [On] <Get Printer Mgmt Info from Host>: [On] <Reject SNMP Packets While in Sleep Mode>: [On]

[Dedicated Comm. Settings]

<Dedicated Community>: [On] <MIB Access Permission>: [Read Only]

[Dedicated Port Settings]: [On]

[Use Spool Function]: [On]

Press [Network].

Press [Confirm Network Connection Set. Changes].

Before setting the network connection, it is necessary to connect the machine and the computer with a network cable. For details, see e-Manual > Network > Connecting the Machine to a Computer or Network.

Press (Settings/Registration).

Press [Preferences].

Press [On] → [OK].

Press [Ethernet Driver Settings].

If the desired setting is not displayed, press or to scroll to the desired setting.

Press [On] for <Use SNMP v. 1> → [Dedicated

Comm. Settings].

Press [On] for <Auto Detect> → [OK].

The interface settings are now specified. Next, set the communication environment for the machine and the computers on the network.

Press [SNMP Settings].

Specify the following settings → press [OK].

In this example, the following settings are specified: <Dedicated Community>: [On] <MIB Access Permission>: [Read Only]

Press [On] for <Get Printer Mgmt Info from Host> →

[Next].

Operations Required to Use the Machine

Press [On] for <Reject SNMP Packets While in Sleep

Mode> → [OK].

Press [Back].

Press [Dedicated Port Settings].

Operations Required to Use the Machine

Press [Use Spool Function].

Press [On] → [OK].

The communication environment settings are now specified. Next, refer to “Setting an IP Address,” on p. 17 to specify the settings to use the network.

Setting an IP Address

After connecting the machine to the network, you must specify the settings on your machine.

In this example, a TCP/IP type network is used.

TCP/IP Settings

[Use IPv4]: [On] [IP Address Settings]: 192.168.1.21

DNS Settings

[DNS Server Address Settings]: 192.168.1.22 [Host Name]: host-name

[Domain Name]: organization.company.com

Press (Settings/Registration).

Press [Preferences].

Press [TCP/IP Settings].

Press [IPv4 Settings].

Operations Required to Use the Machine

Press [Network].

Press [Use IPv4].

Press [On] → [OK].

Press [DHCP Option Settings].

Press [IP Address Settings].

Operations Required to Use the Machine

Specify the following settings → press [OK].

In this example, the following values are entered:

[IP Address]: 192.168.1.21 [Subnet Mask]: 255.255.255.0 [Gateway Address]: 192.1.254.0

Specify the following settings → press [OK].

In this example, the following settings are specified.

<Acquire Host Name>: [On] <DNS Dynamic Update>: [Off ]

The IP address settings are now specified. Next, specify the DNS settings.

Press [DNS Settings].

If you set [DHCP] to ‘On’ in [IP Address Settings], specify the DHCP option settings. If you set [DHCP] to ‘Off’, proceed to step 12.

Press [DNS Server Address Settings].

Enter the IP address in [Primary DNS Server] for

<IPv4> → press [OK].

In this example, ‘192.168.1.22’ is entered.

Enter a host name and domain name for <IPv4> →

press [OK].

In this example, the following values are entered:

[Host Name]: host-name [Domain Name]: organization.company.com

Turn OFF the main power of the machine, and then

turn ON the main power again.

The DNS setting becomes effective only after turning the machine’s main power OFF, and then ON.

The DNS settings are now specified. Next, confirm whether the network is correctly set.

Operations Required to Use the Machine

Press [DNS Host/Domain Name Settings].

Press (Settings/Registration).

Press [Preferences] → [Network] → [TCP/IP

Settings].

Press [IPv4 Settings].

Press [PING Command].

Enter an IPv4 address that exists on the network →

press [Start].

In this example, ‘192.168.1.1’ is entered.

Operations Required to Use the Machine

Confirm the response → press [OK].

The communication environment settings are now specified. Next, refer to “Managing the Machine from a Computer,” on p. 21 to specify the settings for using the management functions from a computer.

Managing the Machine from a

This section describes the operations that the administrator must perform to enable the machine to be managed from a computer screen.

The Remote UI or SMS is used to manage the machine from a computer.

Computer

Managing by Using the Remote UI (p. 22)

Access the Remote UI to check the status of jobs, manage the Address Book, check the remaining amount of paper/toner, and perform other management/setting operations.

Remote UI

Network

Computer

Managing Applications Using SMS (p. 23)

Access SMS (Service Management Service) to manage and install/uninstall MEAP applications from a computer.

This Machine

SMS

Managing by Using the Remote UI

If you use the Remote UI, you can access the machine using a Web browser to manage the machine and check its status from a computer.

Preparations for Using the

Press [Remote UI].

Remote UI

To start the Remote UI, it is necessary to enable it on the machine.

Remote UI

Operations Required to Use the Machine

[Remote UI]: [On]

Press (Settings/Registration).

Press [Management Settings].

Press [License/Other].

Press [On] for <Remote UI> → [OK].

You can specify the desired settings for <Use SSL>.

Press [Close].

Turn OFF the main power of the machine, and then

turn ON the main power again.

The [Remote UI] setting becomes effective only after turning the machine’s main power OFF, and then ON.

The Remote UI can now be used. Next, access the Remote UI from a computer.

Start the Web browser on your computer.

Enter ‘http://<IP address or host name of the

machine>’ in [Address].

Enter the System Manager ID and System PIN →

click [Administrator Login].

[System Manager ID]: 7654321 [System PIN]: 7654321

Managing Applications Using SMS

If you use SMS, you can manage the MEAP applications installed in the machine from the Web browser on your computer.

MEAP applications are software used for customizing and expanding the functionality of the machine.

You are now logged in to the Remote UI.

You can check job statuses, consumable levels, and

change various settings.

Preparations for Using SMS

To start SMS, it is necessary to enable your computer to access the machine.

SSL Settings

Setting Default Key as the Default Key

TCP/IP Settings

[Use HTTP]: [On]

Press (Settings/Registration).

Press [Preferences].

Operations Required to Use the Machine

Press [Network].

Press [Key and Certificate].

Press [TCP/IP Settings].

Operations Required to Use the Machine

Press [SSL Settings].

Select ‘Default Key’ → press [Set as the Default Key].

Press [Yes].

Press [OK] → [OK].

The SSL settings are now specified. Next, specify the TCP/IP settings.

Press [Use HTTP].

Enter the System Manager ID and System PIN →

click [Administrator Login].

[System Manager ID]: 7654321 [System PIN]: 7654321

Press [On] → [OK].

Press [Close].

Turn OFF the main power of the machine, and then

turn ON the main power again.

The default key settings and the setting for [Use HTTP] are only effective after you restart the machine.

SMS can now be used. Next, access SMS from a computer.

Start the Web browser on your computer.

You are now logged in to the Remote UI.

Click [Service Management Service].

The [Login] page of SMS is displayed.

Operations Required to Use the Machine

Enter ‘http://<IP address or host name of the

machine>’ in [Address].

Enter the password → click [Log In].

In this example, ‘MeapSmsLogin’ is entered.

The default password is ‘MeapSmsLogin’ (case sensitive). We recommend that you change the password after logging in to SMS.

The SMS screen appears.

Perform MEAP application management by

confirming and installing the MEAP applications.

For information on each operation, see the e-Manual.

Operations Required to Use the Machine

Starting to Use the Various Functions of the Machine

Sending Data . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 28

Sending E-Mail/I-Faxes. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .29

Sending to a Computer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .33

Sending a Fax . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 39

Sending Faxes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 40

Sending/Receiving Faxes via the Remote Fax Server . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .45

Sending from a Computer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .52

Scanning an Original . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 54

Storing Data in a Computer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 55

Storing Data in the Machine, Memory Media, Etc. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .58

Printing an Original . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 66

Printing from a Computer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .67

Printing Stored Data . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .69

+ 61 hidden pages