Canon C5235, C5235A Setup Guide

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Setup Guide

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ENG

How This Manual Is Organized

Chapter 1

Operations Required to Use the Machine

Describes the initial settings required, such as logging in to the machine, and connecting to a network.

Chapter 2

Starting to Use the Various Functions of the Machine

Uses general examples to describe the setup required before using the functions of the machine.

Chapter 3

Using the System Options/MEAP Applications

Describes the procedure for installing system options and MEAP applications using the Register/Update Software function, and the procedure for using system options and MEAP applications.

• As we are constantly improving our products, if you need an exact specification, please contact Canon.

• Screen shots used in this manual may differ from the ones you actually see.

Preface

It is necessary to specify settings in advance to use some functions of the machine. Refer to “Flow of Settings for Using the Desired Functions,” on p. 4 in this manual to check the flow of the required operations.

Local Network

imageRUNNER ADVANCE

Advanced Box

Storing in an Advanced Box on the Network

Remote UI

MEAP

Scan and Store

Storing in Memory Media

Storing in the Mail Box/Advanced Box

File Server

Sending to a File Server

This Machine

Advanced Box

Copy

Sending Faxes from a Computer via the Machine

Fax

Scan and Send

Sending by E-Mail/I-Fax

Sending Faxes via the Remote Fax Server

Local Network

Sending Faxes from the Machine

Fax I-Fax E-Mail

Symbols Used in This Manual

The following symbols are used in this manual to explain procedures, restrictions, handling precautions, and instructions that should be observed for safety.

Indicates operational requirements and restrictions. Be sure to read these items carefully to operate the machine correctly, and avoid damage to the machine or property.

Indicates a clarification of an operation, or contains additional explanations for a procedure. Reading these notes is highly recommended.

Keys and Buttons Used in This Manual

The following key and button names are a few examples of how keys to press and buttons to click are expressed in this manual:

- Touch Panel Display Keys: [Key Name] - Buttons on Computer Operation Screens: [Button Name]

Examples: [Cancel]/[Close] Examples: [OK]/[Add]

- Control Panel Keys: Key Icon (Key Name)

Examples:

(Start)/ (Stop)

Flow of Settings for Using the Desired Functions

This flowchart indicates the flow of settings required for using each function of the machine. After checking the flow of settings required, refer to the detailed page in this manual or the e-Manual to perform the actual setting procedure.

First, refer to “Logging In as an Administrator,” on p. 10.

Fax

(Sending/Receiving)

Scan and Store /

Access Stored

Files

(Advanced Box/Network)

These functions can be used by default (no settings are

Copy

(Receive on the Machine)

Fax

required).

●

TheoptionalFAXBoardisrequired.

Sending and Receiving Documents

via the Remote Fax Server

Sending Faxes from the Machine

Sending Faxes from a Computer

via the Machine

●

An optional product(s) and/or license registration may be required, depending on the print function.

Using an Advanced Box on

the Network

●

The optional Remote Fax Kit and license registration are required.

●

The optional FAX Board is required.

●

The optional FAX Board is required.

Scan and Store*1/

Access Stored Files

(Mail Box/Memory

Media)

*1*2

Software

●

Connecting to a Network

See “Network Settings,” on p. 14.

●

Connecting via a USB

See e-Manual.

Sending to a File Server

Scan and Send

Sending by E-Mail/ I-Fax

●

Connecting to a Network

See “Network Settings,” on p. 14.

Remote UI

MEAP

Scanner

*1 You can print PDF les stored in advanced box, memory media or the Advanced Box of another machine on the network. To perform printing, the PS Printer Kit or Direct Print Kit

(for PDF/XPS) is required. (Both the PS Printer Kit and Direct Print Kit (for PDF/XPS) require license registration.)

*2 The default setting for displaying memory media is 'OFF'. To use the memory media, press [Display Settings] in [Preferences] (Settings/Registration) → press [Store Location

Display Settings] → [Memory Media] → [On].

*3 To access a distribution server to register/update software, it is necessary to perform the "Connecting to a Network" and "Network Settings" operations indicated in this owchart.

To register/update software using the Remote UI, it is necessary to perform the "Connecting to a Network," "Network Settings," and "Remote UI Settings" operations. *4 For information on the system requirements, see e-Manual > Optional Products/Software . *5 The le servers you can use depend on your network. For details on the le servers you can use, see e-Manual > Network.

●

Remote Fax Settings

See “Sending/Receiving Faxes via the Remote Fax Server,” on p. 45.

●

Fax Settings

See “Sending Faxes,” on p. 40.

●

Network Settings

●

Using TCP/IP

See “Setting an IP Address,” on p. 17.

●

Using SMB/CIFS

●

Using AppleTalk

●

Using Netware

* These settings are only required when connecting to a network. They are not required when connecting via USB.

See e-Manual.

●

Settings for Fax from a Computer

See “Sending from a Computer,” on p. 52.

●

Settings for Printing from a Computer

See “Printing from a Computer,” on p. 67.

●

Using TCP/IP

See “Setting an IP Address,” on p. 17.

●

Using SMB/CIFS

See e-Manual.

●

Using TCP/IP

See “Setting an IP Address,” on p. 17.

●

Using an Advanced Box on the Network

See “Storing Data in the Machine, Memory Media, Etc.,” on p. 58.

●

Setting Up a Computer as a File Server

●

Using SMB/CIFS

See “Sending to a Computer,” on p. 33.

●

Using TCP/IP

See e-Manual.

●

E-Mail/I-Fax Settings

See “Sending E-Mail/I-Faxes,” on p. 29.

●

Remote UI Settings

See “Managing by Using the Remote UI,” on p. 22.

●

MEAP Service Management Service

(

SMS) Settings

See “Managing Applications Using SMS,” on p. 23.

●

Remote Scan Settings

See “Storing Data in a Computer,” on p. 55.

Contents

Preface. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3

Symbols Used in This Manual . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3

Keys and Buttons Used in This Manual . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3

Flow of Settings for Using the Desired Functions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .4

Chapter 1 Operations Required to Use the Machine

Logging In as an Administrator . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .10

Logging In from the Machine . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11

Logging In from a Computer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12

Connecting to the Network . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .13

Network Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 14

Setting an IP Address . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 17

Managing the Machine from a Computer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 21

Managing by Using the Remote UI . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 22

Preparations for Using the Remote UI . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .22

Managing Applications Using SMS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 23

Preparations for Using SMS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .23

Chapter 2 Starting to Use the Various Functions of the Machine

Sending Data . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .28

Sending E-Mail/I-Faxes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 29

Preparations for Sending E-Mail/I-Faxes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .29

Specifying E-Mail/I-Fax Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .29

Sending E-Mail/I-Faxes. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .30

Storing New Addresses . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .30

Sending an E-Mail Message or I-Fax. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .32

Sending to a Computer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 33

Preparations for Sending to a Computer. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .33

Setting a Computer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .33

Sending to a Computer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .37

Storing New Addresses . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .37

Sending Data to a Computer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .38

Sending a Fax . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .39

Sending Faxes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 40

Preparations for Sending a Fax . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .40

Registering User Data . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .40

Printing the TX Terminal ID . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .42

Sending Faxes. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .43

Storing New Addresses . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .43

Sending Faxes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .44

Receiving Faxes. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .44

Sending/Receiving Faxes via the Remote Fax Server . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 45

Preparations for Sending a Remote Fax. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .45

Setting the Server Machine . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .45

Setting the Client Machine . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .46

Sending Faxes via the Remote Fax Server . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .47

Preparations for Receiving a Remote Fax . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .48

Setting the Server Machine . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .48

Setting the Client Machine . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .51

Sending from a Computer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 52

Preparations for Sending. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .52

Installing the Printer Driver. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .52

Sending Faxes from a Computer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .53

Scanning an Original . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 54

Storing Data in a Computer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 55

Preparations for Scanning. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .55

Installing the Printer Driver. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .55

Setting Scanning Online . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .55

Scanning an Original . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .57

Storing Data in the Machine, Memory Media, Etc. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 58

Preparations for Scanning. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .58

Using a Mail Box . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .59

Using the Advanced Box . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .59

Setting Up an Advanced Box on the Network . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .59

Using Memory Media . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .63

Scanning an Original . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .64

Printing an Original . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .66

Printing from a Computer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 67

Preparations for Printing. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .67

Installing the Printer Driver. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .67

Printing from a Computer. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .68

Printing Stored Data . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 69

Preparations for Printing. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .69

Printing Stored Data . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .70

Chapter 3 Using the System Options/MEAP Applications

Installing the System Options/MEAP Applications . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .72

System Options/MEAP Applications . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 73

Installing the System Options/MEAP Applications . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .73

Installing by Connecting This Machine to an Outside Network . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 74

Using the Touch Panel Display to Install (Delivery) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .74

Using the Remote UI to Install (Delivery). . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .75

Installing by Not Connecting This Machine to an Outside Network . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 76

Installing a System Option Using the Touch Panel Display . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .77

Installing the System Options Using the Remote UI (Manual). . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .77

Installing the MEAP Applications Using the Remote UI (Manual). . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .78

Starting the MEAP Applications . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 79

Downloading the Manuals and Related Software . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 79

Managing Register/Update Software . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .80

Managing by Using the Touch Panel Display . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 81

Displaying the Installation/Update Log Using the Touch Panel Display. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .81

Using the Touch Panel Display . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .82

Managing by Using the Remote UI . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 83

Displaying the Installation/Update Log Using the Remote UI . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .83

Using the Remote UI. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .84

Updating the Firmware . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .85

Using the Remote UI to Update (Delivery) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 86

Operations Required to Use the Machine

Logging In as an Administrator . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10

Logging In from the Machine . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .11

Logging In from a Computer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .12

Connecting to the Network . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 13

Network Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 14

Setting an IP Address . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .17

Managing the Machine from a Computer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 21

Managing by Using the Remote UI . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .22

Managing Applications Using SMS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .23

Logging In as an Administrator

To specify the settings, you must log in to the machine as an administrator. There are two methods for logging in; logging in from the touch panel display of the machine and logging in from a computer using the Remote UI.

Logging In from the Machine (p. 11)

Enter the System Manager ID and PIN in [System Manager ID] and [System PIN] from the touch panel display of the machine to log in as an administrator.

Touch Panel Display

Network

Computer

Logging In from a Computer (p. 12)

Remote UI

This Machine

The Remote UI is software that enables you to access the machine from your computer's Web browser to check the status of jobs, perform operations on jobs, and specify various settings. Enter the System Manager ID and PIN in [System Manager ID] and [System PIN] from the Remote UI screen to log in as an administrator.

Logging In from the Machine

To log in as the administrator using the touch panel display, enter the System Manager ID and System PIN as follows:

System Manager ID

7654321

System PIN

7654321

Enter the System Manager ID and System PIN →

press [Log In].

[System Manager ID]: 7654321 [System PIN]: 7654321 (the number you enter is masked with asterisks)

The default setting for both the System Manager ID and System PIN is ‘7654321’. We recommend that you change the password after logging in to the machine.

In this example, the default System Manager ID and System PIN are used to log in.

Press (Settings/Registration).

Press [Log In].

You are now logged in to the machine as an administrator. Next, refer to Chapter 2, ”Starting to Use the Various Functions of the Machine” to specify the settings for using each function.

When you are finished with the operation, press [Log Out] or (Log In/Out) on the control panel to log out.

To return to the Main Menu screen, press

(Main Menu).

Operations Required to Use the Machine

Logging In from a Computer

Operations Required to Use the Machine

To log in as the administrator using the Remote UI, enter the System Manager ID and System PIN as follows:

System Manager ID

7654321

System PIN

7654321

The default setting for both the System Manager ID and System PIN is ‘7654321’. We recommend that you change the password after logging in to the machine.

• To log in as the administrator using the Remote UI, you must specify the network connection settings in advance. For instructions on specifying the network connection settings, see “Connecting to the Network,” on p. 13.

• If you are using a login service, see e-Manual > MEAP.

• For information on necessary system environment and preparation to start the Remote UI, see e-Manual > Remote UI.

In this example, the default System Manager ID and System PIN are used to log in.

Enter the System Manager ID and System PIN →

click [Administrator Login].

[System Manager ID]: 7654321 [System PIN]: 7654321

You are now logged in to the machine as an administrator. Next, refer to Chapter 2, ”Starting to Use the Various Functions of the Machine” to specify the settings for using each function. When you have finished specifying settings and performing operations, press [Log Out] to log out.

Start the Web browser on your computer.

Enter ‘http://<IP address or host name of the

machine>’ in [Address].

Connecting to the Network

To use functions, such as printing and sending faxes from a computer, it is necessary to first specify the settings to connect to the network on the machine. In this example, a TCP/IP network environment is used.

Network Settings (p. 14)

Specify settings so that functions, such as printing and sending faxes from a computer can be used.

Network

This Machine

Another Machine

Computer

Setting an IP Address (p. 17)

Use a TCP/IP network environment.

Computer

Network Settings

To connect to the network from the machine,

Operations Required to Use the Machine

specify the following settings:

[Confirm Network Connection Set. Changes]: [On]

[Ethernet Driver Settings]

<Auto Detect>: [On]

[SNMP Settings]

<Use SNMP v. 1>: [On] <Get Printer Mgmt Info from Host>: [On] <Reject SNMP Packets While in Sleep Mode>: [On]

[Dedicated Comm. Settings]

<Dedicated Community>: [On] <MIB Access Permission>: [Read Only]

[Dedicated Port Settings]: [On]

[Use Spool Function]: [On]

Press [Network].

Press [Confirm Network Connection Set. Changes].

Before setting the network connection, it is necessary to connect the machine and the computer with a network cable. For details, see e-Manual > Network > Connecting the Machine to a Computer or Network.

Press (Settings/Registration).

Press [Preferences].

Press [On] → [OK].

Press [Ethernet Driver Settings].

If the desired setting is not displayed, press or to scroll to the desired setting.

Press [On] for <Use SNMP v. 1> → [Dedicated

Comm. Settings].

Press [On] for <Auto Detect> → [OK].

The interface settings are now specified. Next, set the communication environment for the machine and the computers on the network.

Press [SNMP Settings].

Specify the following settings → press [OK].

In this example, the following settings are specified: <Dedicated Community>: [On] <MIB Access Permission>: [Read Only]

Press [On] for <Get Printer Mgmt Info from Host> →

[Next].

Operations Required to Use the Machine

Press [On] for <Reject SNMP Packets While in Sleep

Mode> → [OK].

Press [Back].

Press [Dedicated Port Settings].

Operations Required to Use the Machine

Press [Use Spool Function].

Press [On] → [OK].

The communication environment settings are now specified. Next, refer to “Setting an IP Address,” on p. 17 to specify the settings to use the network.

Setting an IP Address

After connecting the machine to the network, you must specify the settings on your machine.

In this example, a TCP/IP type network is used.

TCP/IP Settings

[Use IPv4]: [On] [IP Address Settings]: 192.168.1.21

DNS Settings

[DNS Server Address Settings]: 192.168.1.22 [Host Name]: host-name

[Domain Name]: organization.company.com

Press (Settings/Registration).

Press [Preferences].

Press [TCP/IP Settings].

Press [IPv4 Settings].

Operations Required to Use the Machine

Press [Network].

Press [Use IPv4].

Press [On] → [OK].

Press [DHCP Option Settings].

Press [IP Address Settings].

Operations Required to Use the Machine

Specify the following settings → press [OK].

In this example, the following values are entered:

[IP Address]: 192.168.1.21 [Subnet Mask]: 255.255.255.0 [Gateway Address]: 192.1.254.0

Specify the following settings → press [OK].

In this example, the following settings are specified.

<Acquire Host Name>: [On] <DNS Dynamic Update>: [Off ]

The IP address settings are now specified. Next, specify the DNS settings.

Press [DNS Settings].

If you set [DHCP] to ‘On’ in [IP Address Settings], specify the DHCP option settings. If you set [DHCP] to ‘Off’, proceed to step 12.

Press [DNS Server Address Settings].

Enter the IP address in [Primary DNS Server] for

<IPv4> → press [OK].

In this example, ‘192.168.1.22’ is entered.

Enter a host name and domain name for <IPv4> →

press [OK].

In this example, the following values are entered:

[Host Name]: host-name [Domain Name]: organization.company.com

Turn OFF the main power of the machine, and then

turn ON the main power again.

The DNS setting becomes effective only after turning the machine’s main power OFF, and then ON.

The DNS settings are now specified. Next, confirm whether the network is correctly set.

Operations Required to Use the Machine

Press [DNS Host/Domain Name Settings].

Press (Settings/Registration).

Press [Preferences] → [Network] → [TCP/IP

Settings].

Press [IPv4 Settings].

Press [PING Command].

Enter an IPv4 address that exists on the network →

press [Start].

In this example, ‘192.168.1.1’ is entered.

Operations Required to Use the Machine

Confirm the response → press [OK].

The communication environment settings are now specified. Next, refer to “Managing the Machine from a Computer,” on p. 21 to specify the settings for using the management functions from a computer.

Managing the Machine from a

This section describes the operations that the administrator must perform to enable the machine to be managed from a computer screen.

The Remote UI or SMS is used to manage the machine from a computer.

Computer

Managing by Using the Remote UI (p. 22)

Access the Remote UI to check the status of jobs, manage the Address Book, check the remaining amount of paper/toner, and perform other management/setting operations.

Remote UI

Network

Computer

Managing Applications Using SMS (p. 23)

Access SMS (Service Management Service) to manage and install/uninstall MEAP applications from a computer.

This Machine

SMS

Managing by Using the Remote UI

If you use the Remote UI, you can access the machine using a Web browser to manage the machine and check its status from a computer.

Preparations for Using the

Press [Remote UI].

Remote UI

To start the Remote UI, it is necessary to enable it on the machine.

Remote UI

Operations Required to Use the Machine

[Remote UI]: [On]

Press (Settings/Registration).

Press [Management Settings].

Press [License/Other].

Press [On] for <Remote UI> → [OK].

You can specify the desired settings for <Use SSL>.

Press [Close].

Turn OFF the main power of the machine, and then

turn ON the main power again.

The [Remote UI] setting becomes effective only after turning the machine’s main power OFF, and then ON.

The Remote UI can now be used. Next, access the Remote UI from a computer.

Start the Web browser on your computer.

Enter ‘http://<IP address or host name of the

machine>’ in [Address].

Enter the System Manager ID and System PIN →

click [Administrator Login].

[System Manager ID]: 7654321 [System PIN]: 7654321

Managing Applications Using SMS

If you use SMS, you can manage the MEAP applications installed in the machine from the Web browser on your computer.

MEAP applications are software used for customizing and expanding the functionality of the machine.

You are now logged in to the Remote UI.

You can check job statuses, consumable levels, and

change various settings.

Preparations for Using SMS

To start SMS, it is necessary to enable your computer to access the machine.

SSL Settings

Setting Default Key as the Default Key

TCP/IP Settings

[Use HTTP]: [On]

Press (Settings/Registration).

Press [Preferences].

Operations Required to Use the Machine

Press [Network].

Press [Key and Certificate].

Press [TCP/IP Settings].

Operations Required to Use the Machine

Press [SSL Settings].

Select ‘Default Key’ → press [Set as the Default Key].

Press [Yes].

Press [OK] → [OK].

The SSL settings are now specified. Next, specify the TCP/IP settings.

Press [Use HTTP].

Enter the System Manager ID and System PIN →

click [Administrator Login].

[System Manager ID]: 7654321 [System PIN]: 7654321

Press [On] → [OK].

Press [Close].

Turn OFF the main power of the machine, and then

turn ON the main power again.

The default key settings and the setting for [Use HTTP] are only effective after you restart the machine.

SMS can now be used. Next, access SMS from a computer.

Start the Web browser on your computer.

You are now logged in to the Remote UI.

Click [Service Management Service].

The [Login] page of SMS is displayed.

Operations Required to Use the Machine

Enter ‘http://<IP address or host name of the

machine>’ in [Address].

Enter the password → click [Log In].

In this example, ‘MeapSmsLogin’ is entered.

The default password is ‘MeapSmsLogin’ (case sensitive). We recommend that you change the password after logging in to SMS.

The SMS screen appears.

Perform MEAP application management by

confirming and installing the MEAP applications.

For information on each operation, see the e-Manual.

Operations Required to Use the Machine

Starting to Use the Various Functions of the Machine

Sending Data . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 28

Sending E-Mail/I-Faxes. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .29

Sending to a Computer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .33

Sending a Fax . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 39

Sending Faxes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 40

Sending/Receiving Faxes via the Remote Fax Server . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .45

Sending from a Computer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .52

Scanning an Original . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 54

Storing Data in a Computer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 55

Storing Data in the Machine, Memory Media, Etc. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .58

Printing an Original . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 66

Printing from a Computer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .67

Printing Stored Data . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .69

Sending Data

You can send originals scanned on the machine using e-mail or internet fax (I-fax). In addition, you can send a scanned original to a shared computer folder.

Sending E-Mail/I-Faxes (p. 29)

・Communication Settings, Authentication/Encryption, etc. ・Sending an E-Mail

Original

You can send files in JPEG and PDF format from the

Scan

machine as attachments to e-mails.

E-Mail

This Machine

You can send files from the machine to a shared folder on a computer.

Sending to a Computer (p. 33)

・Computer Settings ・Sending Data to a Computer

I-Fax

Network

Shared Folder

Computer

Sending E-Mail/I-Faxes

Press [Send].

This example describes the procedure for sending a design proposal in PDF format.

Settings for receiving e-mail/I-faxes must also be specified. For information on the settings, see e-Manual > Settings/Registration > Common Communication Settings for E-Mail/I-Fax.

Preparations for Sending E-Mail/I-Faxes

Communication settings must be specified to send e-mail/Ifaxes. In this example, the following settings are specified:

Press [E-Mail/I-Fax Settings].

Communications Settings

[SMTP Server]: 192.168.1.2 [E-Mail Address]: xxx01@example.com

Authentication/Encryption

<SMTP Authentication (SMTP AUTH)>: [On] [User Name]: user_name [Password]: password

*1 The user name and password for logging in to the SMTP server.

Specifying E-Mail/I-Fax Settings

Press (Settings/Registration).

Press [Function Settings].

Press [Communication Settings].

Starting to Use the Various Functions of the Machine

Specify the following settings.

In this example, the following settings are specified: [SMTP Server]: 192.168.1.2 [E-Mail Address]: xxx01@example.com

Sending E-Mail/I-Faxes

Storing New Addresses

When sending a scanned original using e-mail, register the information for the destination.

Press [Scan and Send].

You can specify the desired settings for <SMTP RX> and <POP>. For information on the settings, see e-Manual > Settings/ Registration > Common Communication Settings for E-Mail/I-Fax.

Press [Authent./Encryption].

Specify the following settings → press [OK].

In this example, the following settings are specified: <SMTP Authentication (SMTP AUTH)>: [On] [User Name]: user_name [Password]: password

Starting to Use the Various Functions of the Machine

Press [Address Book].

The settings for sending e-mail/I-faxes are now set.

Press [Register/Edit].

Specify the following settings → press [OK].

<E-Mail Settings> In this example, the following settings are specified: [Name]: planning dept. [E-Mail Address]: xxx07@example.com

Press [Register New Dest.].

Press [E-Mail] or [I-Fax].

The name registered here is used as a display name for the E-mail address.

<I-Fax Settings> In this example, the following settings are specified: [Mode:]: Simple [I-Fax Address]: user1@xxx.xxx.xxx.xxx

Press [Close].

Starting to Use the Various Functions of the Machine

Press [OK].

Sending an E-Mail Message or I-Fax

The scanned data is sent to a destination registered in “Storing New Addresses,” on p. 30 as an e-mail attachment.

Place your originals.

Press [Address Book].

Change the settings as necessary.

Select [planning dept.] → press [OK].

Starting to Use the Various Functions of the Machine

Press (Start).

If the [Set SMTP Authentication] screen is displayed, enter the user name and password → press [OK]. If the <Original Size> screen is displayed, specify the size of the original → press [OK].

Press [Start Sending].

The data is attached to the e-mail and sent.

Sending to a Computer

This example describes the procedure for scanning an original and sending it to a file server (computer) in PDF format.

Preparations for Sending to a Computer

To send data to a computer, you must specify settings for the shared folder. In this example, the following settings are specified:

󱦬 Computer Settings

From the [Start] menu, right-click [Network] →

select [Properties].

TCP/IP Settings

Enable NetBIOS over TCP/IP

Adding users

[User Name]: user_name [Password]: password

Creating a shared folder

[Share Name]: share

[Permissions]: Full Control

Setting a Computer

Data scanned with the machine can be saved to a shared folder. The shared folder can be set from your computer. The following example describes the procedure for setting a shared folder with Windows Vista:

Log on to Windows with administrator privileges.

Click (Start) → right-click [Computer].

Click [Properties] → check the computer name.

Click [Manage network connections] → [View

Status] for [Local Area Connection].

Starting to Use the Various Functions of the Machine

Click [Properties].

Select [Internet Protocol Version 4 (TCP/IPv4)] →

click [Properties].

Starting to Use the Various Functions of the Machine

Select the following items.

• [Client for Microsoft Networks]

• [File and Printer Sharing for Microsoft Networks]

• [Internet Protocol Version 4 (TCP/IPv4)]

Click [Advanced] on the [General] tab.

Click the [WINS] tab.

Select [Enable NetBIOS over TCP/IP] → click [OK].

From the [Start] menu, right-click [Computer] →

select [Manage].

Click [Local Users and Groups] in [System Tools] →

right-click the [Users] folder → select [New User] from the pop-up menu.

Restart the computer.

The network settings are now specified. Next, create a user for accessing the shared folder from the machine.

Starting to Use the Various Functions of the Machine

Specify the following settings → click [Create] →

[Close].

In this example, the following values are entered: [User Name]: user_name [Password]: password [Confirm password]: password

Right-click the folder → select [Share] from the

menu that appears.

The user is now created. Next, create a folder for sending data from the machine.

Create the folder to save the data to in a location of

your choice.

In this example, a folder named ‘share’ is created.

Starting to Use the Various Functions of the Machine

Select the user to perform sharing with → click

[Add] → [Share].

Click [Exit].

The setting of the computer are now specified.

Sending to a Computer

You can send data scanned with the machine to the shared folder.

Storing New Addresses

Register the information for the shared folder created in “Setting a Computer,” on p. 33 to the Address Book of the machine.

Press [Scan and Send].

Press [Register/Edit].

Press [Address Book].

Press [Register New Dest.].

Press [File].

Starting to Use the Various Functions of the Machine

Specify the following settings → press [OK].

In this example, the following settings are specified: [Name]: Original <Protocol>: [Windows (SMB)] [Host Name]: \\user-1\share [User Name]: user_name [Password]: password

• For [Host Name], enter <\\<name of your computer>\<name of the shared folder>>.

• For [Folder Path], enter <\\<name of a folder inside the shared folder>>. This can be omitted as necessary.

Select [Original] → press [OK].

Press [Close].

Press [OK].

Sending Data to a Computer

Send a scanned original to the shared folder registered in “Storing New Addresses,” on p. 37.

Starting to Use the Various Functions of the Machine

Place your originals.

Press [Address Book].

Change the settings as necessary.

Press (Start).

If the <Original Size> screen is displayed, specify the size of the original → press [OK].

Press [Start Sending].

The scanned original is sent to the shared folder.

Sending a Fax

Originals scanned with the machine can be sent by fax. In addition, you can send data stored in a computer using the Fax function of the machine.

Sending Faxes (p. 40)

・Fax Numbers, Fax Line Settings, etc. ・Sending a Fax

Original

No Fax Board

By using the Remote Fax function on your machine, you can send/receive faxes using another fax machine.

Sending/Receiving Faxes via the Remote Fax Server (p. 45)

・Settings for Using Remote Fax (Server

Machine/Client Machine)

・Sending/Receiving a Fax

Remote Fax TX

Scan

You can scan originals with the machine send them by fax.

Send

This Machine

Sending from a Computer (p. 52)

・Fax Numbers, Fax Line Settings, etc. ・Sending a Fax

Fax

Install the Driver

You can send faxes from a computer using the Fax function of the machine.

Computer

Sending Faxes

This example describes the procedure for sending a fax.

Preparations for Sending a Fax

To send a fax, you must specify a fax number, unit name, and other settings. In this example, the following settings are specified:

Fax Number

012XXXXXXX

Unit Name

sales dept.

Line Type

Tone

TX Terminal ID

Press [Send].

Press [Fax Settings].

Registering User Data

Press (Settings/Registration).

Starting to Use the Various Functions of the Machine

Press [Function Settings].

Press [Set Line].

Select the desired line.

The number of lines that appear depends on the optional equipment attached to the machine. In this example, [Line 1] is pressed.

Press [Register Unit Name].

Press [Register Unit Telephone Number].

Enter the sender’s fax number using -

(numeric keys).

In this example, <012XXXXXXX> is entered.

Enter a name → press [OK].

In this example, <sales dept.> is entered.

The unit name is now registered. Next, select the line type.

Press [Select Line Type].

Starting to Use the Various Functions of the Machine

Press [OK].

The fax number is now registered. Next, register the unit name.

Press [Tone] → [OK].

Press [Common Settings].

Press [Close].

Printing the TX Terminal ID

Set the machine so that information for the sender appears on sent documents.

Press (Settings/Registration).

Press [Function Settings].

Starting to Use the Various Functions of the Machine

Press [TX Terminal ID].

Press [Print] → specify the following settings →

press [OK].

In this example, the following settings are specified: [Print Position]: [Outside] [Display Destination Unit Name]: [On] [Telephone # Mark]: [Fax]

Press [Send].

Press [Close].

Sending Faxes

Storing New Addresses

Register the information for the destination in the Address Book. In this example, information for the “central sales dept.” is registered in the Address Book.

Press [Fax].

Press [Register/Edit].

Press [Address Book].

Press [Register New Dest.].

Press [Fax].

Starting to Use the Various Functions of the Machine

Specify the following settings → press [OK].

In this example, the following settings are specified: [Name]: central sales dept. Fax Number: 123XXXXXXX

Select [central sales dept.].

Press [OK] → [Close].

Press [OK].

Sending Faxes

Send a fax to the destination registered in “Storing New Addresses,” on p. 43.

Place your originals.

Press [Address Book].

Starting to Use the Various Functions of the Machine

Press (Start).

If the <Original Size> screen is displayed, specify the size of the original → press [OK].

Press [Start Sending].

The fax is sent.

Receiving Faxes

For information on the following functions for receiving the fax documents, see e-Manual.

Memory Lock Mode

󱦬

You can set to store received fax documents in the Memory RX Inbox without printing them. For more information on the settings, see e-Manual > Fax > Sending/Receiving a Fax > Setting the Memory Lock Mode.

󱦬

Forwarding Received Fax Documents

You can set to forward received fax documents automatically to a registered destination, such as a personal computer. For more information on the settings, see e-Manual > Settings/Registration > Function Settings > Receive/Forward > Common Settings > Storing Forwarding Settings.

Sending/Receiving Faxes via the Remote Fax Server

This example describes the procedures for setting the machine that forwards the fax, the “server,” and the machine from/to which the fax is sent, the “client.”

Preparations for Sending a Remote Fax

To send a remote fax, it is necessary to specify the following settings.

󱦬 Server Settings

[Remote Fax Settings]

[Use Remote Fax]: [On]

󱦬 Client Settings

[Remote Fax TX Settings]

[Remote Fax Server Address]: 192.168.1.24 (IP address of the server)

Setting the Server Machine

To use the machine equipped with a fax board as a server, you must specify the Remote Fax TX settings on the machine.

Press [Send].

Press [Fax Settings].

Press [Remote Fax Settings].

Starting to Use the Various Functions of the Machine

Press (Settings/Registration).

Press [Function Settings].

Press [Use Remote Fax].

Setting the Client Machine

Set the IP address of the server to send using in the client machine.

Press (Settings/Registration).

Press [Function Settings].

Press [On] → [OK].

Press [Close].

Starting to Use the Various Functions of the Machine

Turn OFF the main power of the machine, and then

turn ON the main power again.

The [Use Remote Fax] setting becomes effective only after turning the machine’s main power OFF, and then ON.

Press [Send].

Press [Fax Settings].

Press [Remote Fax TX Settings].

Sending Faxes via the Remote Fax Server

Send faxes using the remote fax server.

Place your originals.

Press [Fax].

Press [Remote Fax Server Address].

Enter the IP address → press [OK].

In this example, <192.168.1.24> is entered for the IP address of the server.

Enter the destination’s fax number using -

(numeric keys).

In this example, <123XXXXXXX> is entered.

Starting to Use the Various Functions of the Machine

Press [Close].

The client settings are now specified.

You can also specify a destination from the Address Book. For more information, see “Sending Faxes,” on p. 43.

Press (Start).

If the <Original Size> screen is displayed, specify the size of the original → press [OK].

Press [Start Sending].

Press [Set Destination].

The fax is sent.

Preparations for Receiving a Remote Fax

To receive a remote fax using the Remote Fax server, you must specify the following settings for the server machine and client machine respectively.

󱦬 Server Settings

[I-Fax Address]: xxx01@example.com

Forwarding Settings

󱦬

Client Settings

Communications Settings

Starting to Use the Various Functions of the Machine

<SMTP RX>: [On] [E-Mail Address]: xxx01@example.com

Press to specify a destination not stored in the Address Book.

Press [Register Destinations].

Press [Register New Dest.].

Setting the Server Machine

You must specify the settings so that fax data received by the server machine is forwarded to the client machine as an I-fax. In this example, the e-mail address for the client machine is registered as an I-fax address.

Press (Settings/Registration).

Press [I-Fax].

Press [Receive/Forward].

Specify the following settings → press [OK].

In this example, the following settings are specified: [Name]: Client machine [I-Fax Address]: xxx01@example.com

Press [Close].

The I-fax address for the client machine is now registered. Next, set the forwarding settings.

Press [Common Settings].

Press [Forwarding Settings].

Starting to Use the Various Functions of the Machine

Press [Function Settings].

Press [Register].

Press [Address Book].

Enter [Condition Name].

In this example, <Remote RX> is entered.

Press [Forwarding Destination].

Starting to Use the Various Functions of the Machine

Select [Client machine] → press [OK].

For more information on forwarding settings, see e-Manual > Fax/I-Fax Inbox.

Press [Close].

Setting the Client Machine

You must specify the settings on the client machine for it to receive I-fax data forwarded from the server machine. In this example, SMTP server receive is set.

Press (Settings/Registration).

Press [Function Settings].

Press [Communication Settings].

Press [Send].

Press [E-Mail/I-Fax Settings].

Specify the following settings → press [OK].

In this example, the following settings are specified: <SMTP RX>: [On] [E-Mail Address]: xxx01@example.com

Press [Close].

To use the SMTP receiving function, it is necessary to register the host name for the machine to the DNS server. For more information, see e-Manual > Network.

Starting to Use the Various Functions of the Machine

Sending from a Computer

This example describes the procedure for sending a document created on a computer as a fax using the machine.

• The procedure for displaying the fax driver screen may differ, depending on the applications you are using. For details, see the instruction manuals provided with the application software.

• The display may differ according to the operating system and

version of the fax driver.

Preparations for Sending

To send a fax from your computer using the machine, you must install the fax driver in your computer. After installing the fax driver, specify the fax settings.

Installing the Printer Driver

Click (Start) → [Control Panel] → [Printer] in

Windows.

Right-click the icon of the fax you use → select

[Properties].

This example describes the procedure for installing the fax driver for Windows Vista.

Insert the CD-ROM (the CD-ROM that contains the

fax driver) into your computer.

In this example, the Windows fax driver is used.

On the CD-ROM Menu screen, click [Installation].

Starting to Use the Various Functions of the Machine

To browse the Fax Driver Installation Guide, click [Manuals] before you click [Installation].

Follow the instructions on the screen to complete

the installation.

The fax driver is now installed. Next, set the fax environment.

Click the [Device Settings] tab → [Get Device

Status].

Click [OK].

The fax environment settings are now specified.

Sending Faxes from a Computer

Specify a destination and send a fax. The following example describes the procedure for sending a document, created using Microsoft Office Word 2007.

Select the fax name to use → click [Print].

The [Fax Sending Settings] dialog box is displayed.

On the [Sending Settings] sheet, enter the

recipient’s name and fax number → click [Add to Destination List].

On your computer, open the document to send

using the fax function.

Select [Print] from the menu.

The [Print] dialog box is displayed.

Click [OK].

The fax is sent.

Starting to Use the Various Functions of the Machine

Scanning an Original

You can use the machine as a scanner. Scanned data can be stored in a computer, the machine’s Mail Box, Advanced Box, memory media, and the Advanced Box of another imageRUNNER ADVANCE series machine that is accessible on the same network.

Original

Storing Data in a Computer (p. 55)

・Installing the Scanner Driver ・Using the Remote Scanner ・Scanning an Original from an Application

Scan

You can place an original on the machine and scan it from an application on your computer.

Install the Driver

Network

Computer

You can store scanned originals in the Mail Box and Advanced Box.

Storing Data in the Machine, Memory Media, Etc. (p. 58)

・Settings for Displaying/Using a Store Location ・Selecting a Store Location for Scanning

Mail Box/ Advanced Box

Memory Media

Advanced Box

You can store scanned originals in the Advanced Box of another imageRUNNER ADVANCE series machine on the network or memory media.

On the CD-ROM Menu screen, click [Installation].

Storing Data in a Computer

This example describes the procedure for specifying the settings required to scan and scanning an original into a computer.

• Remote scanning methods may differ, depending on the applications you are using. For details, see the instruction manuals provided with the application software.

• The window displayed may differ according to the operating system etc.

Preparations for Scanning

To use the Scan function of the machine, it is necessary to install the scanner driver (software for specifying scanner settings). The scanner driver can be installed from the same User Software CD-ROM used for installing the printer driver. After that, specify the settings to use the remote scanner on the machine. In this example, the following settings are specified:

[Scanner] screen of the machine:

[Online]

[ScanGear Tool] on your computer:

The name of your scanner

To browse the Network ScanGear Installation Guide, click [Manuals] before you click [Installation].

Follow the instructions on the screen to complete

the installation.

The scanner driver is now installed. Next, enable remote scanning.

Setting Scanning Online

To use the Scan function, it is necessary to enable remote scanning on the machine and enable the network scanner to use on your computer.

Press [Scanner].

Starting to Use the Various Functions of the Machine

Installing the Printer Driver

This example describes the procedure for installing the scanner driver for Windows Vista.

Insert the CD-ROM in your computer.

Color Network ScanGear is used here.

On the [Scanner] screen, press [Online].

The scanner is now online.

Scanned data from your computer can now be received. Next, set the scanner to use on your computer.

Click (Start) → [Programs] → [Color Network

ScanGear] → [ScanGear Tool].

Click [Discover].

Scanners on the network are automatically discovered, and the searched scanners are displayed in [Select Scanner from List].

Starting to Use the Various Functions of the Machine

ScanGear Tool is started.

Select the scanner to use → click [Select].

Click [Exit].

ScanGear Tool is closed.

Remote scanning is now enabled.

Scanning an Original

The following example describes the procedure for placing an original on the platen glass of the machine, and using remote scanning from your computer to paste the data into a Microsoft Office Word 2007 document.

Confirm that remote scanning is online.

Place the original on the platen glass.

Select [File] → [Add Clips to Organizer] → [From

Scanner or Camera].

The [Insert Picture from Scanner or Camera] dialog box is displayed.

From the [Device] drop-down list, select Color

Network ScanGear → click [Custom Insert].

Start Microsoft Office Word 2007.

Click the [Insert] tab → [Clip Art].

The [Clip Art] pane is displayed.

Click [Organize clips].

Color Network ScanGear screen is displayed.

Click the [Main] tab → select [Platen] for <Original

Placement>.

Specify the scanning conditions, such as color mode

and resolution.

Click [Preview] to view a preview.

Click [Scan].

Scanning starts. When scanning is complete, the Color Network ScanGear screen closes and the scanned image is transferred to [Color Network ScanGear Vx.xx] in [My Collections] in Microsoft Clip Organizer.

Starting to Use the Various Functions of the Machine

Microsoft Clip Organizer is started.

Open a document using Microsoft Office Word 2007.

Drag the image scanned using Microsoft Clip

Organizer, and drop it into the area where you want to add the image.

Storing Data in the Machine, Memory Media, Etc.

This section describes the procedure for storing data in the Mail Box, Advanced Box, the Advanced Box of another machine on the same network, and memory media (hereinafter referred to as “storage locations”).

The image is added to the area where drag-and-drop was performed.

Starting to Use the Various Functions of the Machine

Preparations for Scanning

To store scanned data in a storage location, you must specify the following settings:

󱦬 Mail Box

[Store Location Display Settings] <Mail Box>: [On]

Advanced Box

󱦬

[Store Location Display Settings] <Advanced Box/Network>: [On]

󱦬

Network

Server Settings [Open to Public]: [By SMB] [SMB Server Settings] <Use SMB Server>: [On] [Server Name]: SERVER Client Settings [Store Location Display Settings] <Advanced Box/Network>: [On] [Network Place Settings] [Name]: images <Protocol>: [SMB] [Location]: \\192.168.1.23\share [Protocol for External Reference] <SMB>: [On]

󱦬

Memory Media

[Store Location Display Settings] <Memory Media>: [On] [Use MEAP Driver for External USB Device]: [Off] [Use Scan/Print Function] <Use Scan Function>: [On] <Use Print Function>: [On]

If the imagePASS or ColorPASS is attached to the machine, you cannot open the Advanced Box of the machine externally as an SMB server. Set to open as a WebDAV server on the network. For information on the settings, see e-Manual > Security.

You can set a name and PIN for [Mail Box], as necessary. For information on the settings, see e-Manual > Security.

Using a Mail Box

To use a mail box, specify the Store Location Display Settings.

Press (Settings/Registration).

Press [Preferences].

Set <Mail Box> to ‘On’ → press [OK].

Press [Display Settings].

Press [Store Location Display Settings].

Press [Close].

Turn OFF the main power of the machine, and then

turn ON the main power again.

The [Store Location Display Settings] setting becomes effective only after turning the machine’s main power OFF, and then ON.

Using the Advanced Box

To use the Advanced Box, specify Store Location Display Settings.

To display the Advanced Box, set <Advanced Box/Network> to ‘On’ in step 5 of “Using a Mail Box,” on p. 59.

Setting Up an Advanced Box on the Network

To use the network from the machine, you must specify the settings for the server machine and client machine respectively. On the server machine, set the Open to Public settings and SMB server settings. On the client machine, set the Store Location Display settings, Network Place settings, and Protocol for External Reference settings.

Server Settings

󱦬

Press (Settings/Registration).

Starting to Use the Various Functions of the Machine

Press [Function Settings].

Press [Open to Public].

Press [Store/Access Files].

Press [Advanced Box Settings].

Starting to Use the Various Functions of the Machine

Press [By SMB] → [OK].

Next, specify the SMB server settings.

Press [Preferences].

Press [Network].

Turn OFF the main power of the machine, and then

turn ON the main power again.

The [Open to Public] setting is effective only after you restart the machine.

󱦬 Client Settings

Set <Advanced Box/Network> to ‘On’ in [Store

Location Display Settings].

To display the Advanced Box of another machine on the network, set <Advanced Box/Network> to ‘On’ in step 5 of “Using a Mail Box,” on p. 59. Next, specify the Network Place and Protocol for External Reference settings.

Press [Function Settings].

Press [SMB Server Settings].

Specify the following settings → press [OK].

In this example, the following settings are specified: <Use SMB Server>: [On] [Server Name]: SERVER

Press [Store/Access Files].

Starting to Use the Various Functions of the Machine

Press [Close].

Press [Network Settings].

Specify the following settings → press [OK].

In this example, the following settings are specified: [Name]: images <Protocol>: [SMB] [Location]: \\192.168.1.23\share

Press [Network Place Settings].

Press [Register].

Starting to Use the Various Functions of the Machine

Press [Close].

The Network Place Settings are now set. Next, specify the Protocol for External Reference settings.

Press [Protocol for External Reference].

Set <SMB> to ‘On’ → press [OK].

Press [Close].

Turn OFF the main power of the machine, and then

turn ON the main power again.

[Store Location Display Settings] is only effective after you restart the machine.

Using Memory Media

To use memory media, specify Store Location Display Settings and the USB settings.

Set <Memory Media> to ‘On’ in [Store Location

Display Settings].

To display memory media, set <Memory Media> to ‘On’ in step 5 of “Using a Mail Box,” on p. 59. Next, specify the USB settings.

Press [Preferences].

Press [USB Settings].

Press [Use MEAP Driver for External USB Device].

Press [External Interface].

Press [Off] → [OK].

Starting to Use the Various Functions of the Machine

Press [Close].

The USB setting is set. Next, follow the steps below to enable the scan/print functions.

Press [Function Settings].

Press [Store/Access Files].

Press [Use Scan/Print Function].

Set <Use Scan Function> and <Use Print Function>

to ‘O n’ →press [OK].

Starting to Use the Various Functions of the Machine

Press [Memory Media Settings].

Press [Close].

Turn OFF the main power of the machine, and then

turn ON the main power again.

The [Use MEAP Driver for External USB Device], <Use Scan Function>, and <Use Print Function> settings become effective only after turning the machine’s main power OFF, and then ON.

Scanning an Original

You can store data scanned with the machine in a storage location. This section describes the procedure for storing data in the Advanced Box of another imageRUNNER ADVANCE series machine on the network.

Place your original on the machine.

Press [Scan and Store].

Press [Scan].

Press [Network].

Select the desired storage location.

Change the settings as necessary.

Press (Start).

If the <Scan Size> screen is displayed, specify the scan size → press [OK].

Press [Start Storing].

Starting to Use the Various Functions of the Machine

If an authentication screen is displayed, enter the user name and password to log in.

The scanned original is stored in the Advanced Box of another imageRUNNER ADVANCE series machine on the network.

Press [Close].

Printing an Original

You can print data stored in the machine’s Mail Box, Advanced Box, memory media, or the Advanced Box of another imageRUNNER ADVANCE series machine on the network, and data created using a computer.

This section describes the procedure for printing files stored in the Advanced Box of another imageRUNNER ADVANCE series machine on the network, as an example.

Printing from a Computer (p. 67)

・Installing the Driver ・Specifying Printer Settings

You can print documents created on your computer

Install the Driver

with the machine.

Memory Media

Computer

Advanced Box of Another imageRUNNER ADVANCE Series Machine (Server Machine)

You can print data stored in the Advanced Box of another imageRUNNER ADVANCE series machine on the network.

Network

Mail Box/ Advanced Box of This Machine (Client Machine)

Printing Stored Data (p. 69)

・Settings for Displaying/Using a Store Location ・Selecting Data for Printing

You can print data stored in the Mail Box/Advanced Box of the machine or memory media.

Output

Click (Start) → [Control Panel] → [Printer] in

Windows.

Printing from a Computer

To perform printing, it is necessary to install the printer driver in a computer.

• Printing methods may differ, depending on the applications you are using. For details, see the instruction manuals provided with the application software.

• The screens may differ, depending on the operating system, and the type and version of the printer driver you are using.

Preparations for Printing

A printer driver is software required for printing from application software. It is necessary to install a printer driver in a computer to use the Print function.

Installing the Printer Driver

This example describes the procedure for installing the printer driver for Windows Vista.

Insert the CD-ROM (the CD-ROM that contains the

printer driver) into your computer.

In this example, the LIPS LX printer driver for Windows is used.

On the CD-ROM Menu screen, click [Installation].

Right-click the icon of the printer → select

[Properties].

Starting to Use the Various Functions of the Machine

To browse the Printer Driver Installation Guide, click [Manuals] before you click [Installation].

Follow the instructions on the screen to complete

the installation.

The printer driver is now installed. Next, set the printer environment.

Click the [Device Settings] tab → [Get Device

Status].

Click [OK].

The printer environment settings are now specified.

Printing from a Computer

Print documents created on your computer with the machine. The following example describes the procedure for printing a document, created using Microsoft Office Word 2007:

Open the Word document you want to print → click

[File] → [Print].

Starting to Use the Various Functions of the Machine

Select the printer you use for [Name].

Click [Properties].

Specify the page settings, finishing modes, etc. →

click [OK].

The default setting for [Print Style] is [2-sided printing]. However, for some driver versions, [1-sided printing] is the default setting.

Set the range to print and the number of copies →

click [OK].

The document is printed.

Printing Stored Data

This section describes the procedure for printing files that are stored in the Advanced Box of another imageRUNNER ADVANCE series machine on the network.

Preparations for Printing

To print stored files, you must specify the following settings:

󱦬 Mail Box

[Store Location Display Settings] <Mail Box>: [On]

Advanced Box

󱦬

[Store Location Display Settings] <Advanced Box/Network>: [On]

󱦬

Network

Server Settings [Open to Public]: [By SMB] [SMB Server Settings] <Use SMB Server>: [On] [Server Name]: SERVER Client Settings [Store Location Display Settings] <Advanced Box/Network>: [On] [Network Place Settings] [Name]:images <Protocol>: [SMB] [Location]: \\192.168.1.23\share [Protocol for External Reference] <SMB>: [On]

󱦬

Memory Media

[Store Location Display Settings] <Memory Media>: [On] [Use MEAP Driver for External USB Device]: [Off] [Use Scan/Print Function] <Use Scan Function>: [On] <Use Print Function>: [On]

Starting to Use the Various Functions of the Machine

For more information on the settings required when preparing for printing, see “Preparations for Scanning,” on p. 58.

Printing Stored Data

You can print files stored in the Advanced Box of another imageRUNNER ADVANCE series machine on the network.

Press [Access Stored Files].

Press [Network].

Select a file → press [Print].

If the Select Paper screen is displayed, select the paper source.

Specify the settings on the Print Settings screen, as

necessary.

Starting to Use the Various Functions of the Machine

Select the desired storage location.

If an authentication screen is displayed, enter the user name and password to log in.

Press [Start Printing].

The selected file is printed.

Using the System Options/MEAP Applications

Installing the System Options/MEAP Applications . . . . . . . . . . . . . . . . . . . . . . . 72

System Options/MEAP Applications . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .73

Installing by Connecting This Machine to an Outside Network . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .74

Installing by Not Connecting This Machine to an Outside Network . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .76

Starting the MEAP Applications . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .79

Downloading the Manuals and Related Software . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .79

Managing Register/Update Software . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 80

Managing by Using the Touch Panel Display . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .81

Managing by Using the Remote UI . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .83

Updating the Firmware . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 85

Using the Remote UI to Update (Delivery) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .86

Installing the System Options/

MEAP Applications

Using the Register/Update Software function, you can install the System Options/MEAP Applications to the machine. You can use this function from both the touch panel display and the computer (Remote UI).

Installing by Connecting This

Delivery Server

Machine to an Outside Network

License Authentication/MEAP

Installing by Connecting This Machine to an

Application Delivery

Outside Network (p. 74)

・Access the delivery server ・Install software

Network

Access Using the Touch Panel Display

Installing by Not Connecting This Machine to an Outside Network

Access Using the Remote UI

Installing by Not Connecting This Machine to an Outside Network (p. 76)

・Obtain the license file ・Install software

1234-5678-1234…

Install the License File Using the Remote UI (System Options/MEAP Applications*)

* For the MEAP applications, an

Obtain the License Key/License File

application file is necessary.

This Machine

Starting the MEAP Applications (p. 79)

Downloading the Manuals and Related Software (p. 79)

Start the installed MEAP application from the SMS screen.

Depending on the system option/MEAP application, you can download the manual and related software etc.

Installing the System

System Options/MEAP Applications

You can enhance the functions of the machine by installing various system options and MEAP applications.

To activate the ACCESS MANAGEMENT SYSTEM*, contact your local authorized Canon dealer.

* This function enables you to restrict the use of various functions for each user. Restricting the Send function enables you to reduce the risk of confidential information being leaked, and restricting users from making one-sided printing of multiple page documents enables printing costs to be reduced.

󱦬 System Options

The following are the system options you can install on this machine.

• PCL Printer Kit

• PS Printer Kit

• Direct Print Kit (for PDF/XPS)

• Barcode Printing Kit

• PCL International Font Set

• Remote Fax Kit

Options/MEAP Applications

The procedures to install the system options or MEAP applications on the machine differ, depending on whether the machine is connected or not to an outside network. Select the procedure that matches your conditions using the references below.

• See “Installing by Connecting This Machine to an Outside Network,” on p. 74.

• See “Installing by Not Connecting This Machine to an Outside Network,” on p. 76.

• For instructions on connecting to an external network, see “Connecting to the Network,” on p. 13.

• Multiple users cannot use the Register/Update Software function at the same time.

• If another user is logged in to SMS (Service Management Service), you cannot use the Register/Update Software function from the Remote UI.

• If you perform one of the following operations, you cannot use “Register/Update Software” from the Remote UI for a certain period of time:

• If you close the Web browser without pressing [Portal] or [Log Out], when the Remote Login Service for SMS is set.

• If you close the Web browser without pressing [Portal], when the Remote Login Service for SMS is not set.

• If you close the Web browser without pressing [Log Out from SMS], [To Remote UI], or [Log Out] for SMS.

• Universal Send Advanced Feature Set

• Universal Send Security Feature Set

• Universal Send Digital User Signature Kit

• Secure Watermark

• Document Scan Lock Kit

• Web Access Software

• Encrypted Secure Print Software

• Remote Operator’s Software Kit

MEAP applications

󱦬

To enhance the functions of the machine without using the above system options, install the MEAP applications.

• License registration may be required, depending on the System Options/MEAP Applications that you are using.

• If you want to perform MEAP applications management, such as the ones shown below, use SMS (Service Management Service). (See e-Manual > MEAP.)

• Checking the MEAP applications installed on this machine

• Checking the hard disk space used by MEAP applications

• Adding a license to an installed MEAP application

Using the System Options/MEAP Applications

Installing by Connecting This Machine to an Outside Network

If the machine is connected to an external network, you can install system options/MEAP applications via a delivery server. Install using one of the following procedures.

• See “Using the Touch Panel Display to Install (Delivery),” on p. 74.

• See “Using the Remote UI to Install (Delivery),” on p. 75.

• To check that the transmission with the delivery server is properly operating, if necessary, perform a transmission test before installation. (See “Using the Touch Panel Display,” on p. 82, and “Using the Remote UI,” on p. 84.)

• Prepare the License Access Number certificate that was included in the package.

• When you install MEAP applications, you must start the application before using the MEAP application. (See “Starting the MEAP Applications,” on p. 79.)

Press [License Access Number].

Enter the license access number four digits at a

time.

Using the Touch Panel Display to Install (Delivery)

You can install system options/MEAP applications in the machine using the touch panel display.

• The maximum number of MEAP applications that can be installed is 19.

• The maximum amount of hard disk space allocated to install MEAP applications is 1 GB.

• There may be other system requirements for installation, depending on the MEAP application. For more information, see the manual provided with each MEAP application.

Press (Settings/Registration)→ [Management

Using the System Options/MEAP Applications

Settings] → [License/Other] → [Register/Update Software].

Press [Install Applications/Options].

Enter four digits of the license access number → press [OK]. Repeat this step four times to enter a total of 16 digits for the License Access Number.

Press [Start].

Select the system options and MEAP applications →

press [Install].

[Do Not Start]: Press to only install the MEAP application and not start the application.

If [Do Not Start] is selected when installing MEAP applications, you must start the application before using the MEAP application. (See “Starting the MEAP Applications,” on p. 79.)

Using the Remote UI to Install (Delivery)

You can install system options/MEAP applications in the machine using the Remote UI.

From the portal page of the Remote UI, click

[Settings/Registration] → [License/Other] → [Register/Update Software].

You can select multiple system options/MEAP applications, however, you cannot select different versions of a product at the same time.

If the agreement screen is displayed, read the agreement. If you abide with the agreement, press [Accept].

Check the Installation Result screen.

When the installation of the system options is completed, the message <Enabled After Restart> appears on the Installation Result screen. Restart the machine to activate the function.

Click [Delivered Installation].

Enter the license access number → click [Next].

Using the System Options/MEAP Applications

Depending on the installed system options/MEAP applications, you can download the manuals for system options/MEAP applications from your computer by accessing the URL for the manual download site displayed on the Installation Result screen. (See “Downloading the Manuals and Related Software,” on p. 79.)

Once the license access number is confirmed after contacting the delivery server, information for the system options/MEAP applications you can install are displayed.

If an incorrect license access number is entered, an error page appears.

Select the system options and MEAP applications →

click [Start Installation].

Operations after installation: Start: Starts the installed MEAP application. Stop: Stops the installed MEAP application.

If [Stop] is selected when installing MEAP applications, you must start the application before using the MEAP application. (See “Starting the MEAP Applications,” on p. 79.)

If the agreement screen is displayed, read the agreement. If you abide with the agreement, click [Accept].

Check the Installation Result screen.

Using the System Options/MEAP Applications

When the installation of the system options is completed, the message <Restart the device.> appears. Restart the machine to activate the function. To return to the Delivered Installation screen, click [To Delivered Installation].

Installing by Not Connecting This Machine to an Outside Network

This section describes the procedure for installing system options/MEAP applications without connecting the machine to an external network.

When installing system options/MEAP applications without connecting the machine to an external network, first obtain the license key or license file.

󱦬 License key:

Obtain a license key if you want to install a system option using the touch panel display.

License File:

󱦬

Obtain a license file if you want to install a system option/ MEAP application using the Remote UI.

• Prepare the License Access Number certificate that was included in the package.

• If your MEAP application does not come with a License Access Number, your license file will be provided by your MEAP Application provider. The license key and license file described in this section are not required. For more information, see the manual provided with each MEAP application.

Check the management number you need to obtain

the license key or the license file.

To obtain the license key or the license file, the following management number is required.

• License Access Number: Check the license access number certificate.

• Device Serial Number: Check and note the serial number which is displayed at the bottom left of the screen when you press [Counter Check] on the machine.

Access http://www.canon.com/lms/license/.

Follow the instructions on the screen and obtain the

license key/license file.

After you obtain the license key or license file, install system options/MEAP applications in the machine using one of the following procedures below.

• See “Installing a System Option Using the Touch Panel Display,” on p. 77.

• See “Installing the System Options Using the Remote UI (Manual),” on p. 77.

• See “Installing the MEAP Applications Using the Remote UI (Manual),” on p. 78.

• If you install multiple system options in the machine, using the Remote UI is highly recommended.

• When you install MEAP applications, you must start the application before using the MEAP application. (See “Starting the MEAP Applications,” on p. 79.)

Installing a System Option

Installing the System Using the Touch Panel Display

You can register a license key and install a system option in the machine using the touch panel display.

Press (Settings/Registration)→ [Management

Settings] → [License/Other] → [Register License].

Enter the license key using - (numeric keys).

Details of each item are shown below.

: Press to move the position of the cursor. [Backspace]: Press when you enter an incorrect number. The last number entered is deleted, enabling you to enter the correct number. If the message <The value of the license key is incorrect. Check the license key.> appears, press [OK] → enter the correct license key. If the message <The feature required for installation is not present.> is displayed, you cannot register the license key. Press [OK] → cancel the registration.

Press [Start] → [OK].

The registered function becomes available after you restart the machine.

Options Using the Remote UI (Manual)

You can install system options in the machine using the Remote UI.

From the portal page of the Remote UI, click

[Settings/Registration] → [License/Other] → [Register/Update Software].

Click [Manual Installation].

Click [Browse] → select the license file to install →

click [Next].

License File: A file with the ‘lic’ extension.

• The file path for the application file is not used in the above procedure.

• You can also specify the file path by entering it directly.

Check the contents that will be installed on the

confirmation screen → click [Install].

Using the System Options/MEAP Applications

Installing the MEAP Applications Using the Remote UI (Manual)

You can install MEAP applications in the machine using the Remote UI.

• The maximum number of MEAP applications that can be installed is 19.

• The maximum amount of hard disk space allocated to install MEAP applications is 1 GB.

• There may be other system requirements for installation, depending on the MEAP application. For more information, see the manual provided with each MEAP application.

From the portal page of the Remote UI, click

[Settings/Registration] → [License/Other] → [Register/Update Software].

Click [Browse] → select the license file and the

application file to install → click [Next].

License File: A file with the ‘lic’ extension. Application File: A file with the ‘jar’ extension.

• You cannot install only license files.

• When installing a MEAP application, make sure you specify the license file. You cannot install the application without specifying the license file.

Click [Manual Installation].

Using the System Options/MEAP Applications

You can also specify the file path by entering it directly.

Confirm the information displayed on the install

confirmation page → click [Yes].

Depending on the MEAP application, a software license agreement screen may be displayed. Confirm the information displayed on the screen → click [OK]. If you are installing a new MEAP application, the following information is displayed on the screen.

• Application Information

• License Information The following information is displayed when you overwrite a MEAP application.

• Current Application Information

• Application Information after Overwrite Installation will start after the message <Installing... Please wait.> appears again. After the installation, click [To Manual Installation] to display the Manual Installation screen.

To use the installed MEAP application, you must start the MEAP application. (See “Starting the MEAP Applications,” on p. 79.)

Starting the MEAP

Downloading the

Applications

This section describes how to start the installed MEAP application from the SMS screen.

For more information on SMS, see e-Manual > MEAP.

From the top page of the SMS, click [MEAP

Application Management].

Click [Start] for the application to start.

Manuals and Related Software

Depending on the installed system options/ MEAP applications, you can download manuals and related software for system options/MEAP applications from the following URL.

http://canon.com/fau/downloads

• Prepare the License Access Number certificate that was included in the package.

• If you cannot find a manual to download, see the function descriptions in the e-Manual included with this machine.

• If you installed from the Remote UI, you can jump to the above URL from the link displayed on the Installation Result screen. If you do so, the license access number is entered automatically.

Start the Web browser on your computer.

Enter the URL in [Address].

After entering the license access number, follow the

instructions on the screen to download the manuals and related software.

If software is downloaded, refer to the manual of that software to install.

Using the System Options/MEAP Applications

Managing Register/Update

Using the Register/Update Software function, you can check the installation log for system options/MEAP applications and perform communication tests with the delivery server. You can use this function from both the touch panel display and the computer (Remote UI).

Software

Managing by Using the Touch Panel Display (p. 81)

・Display installation log ・Perform communication test

Access from the Touch Panel Display

Access from the Remote UI

This Machine Delivery Server

Managing by Using the Remote UI (p. 83)

・Display installation log ・Perform communication test

Press [Display Update Logs].

Managing by Using the Touch Panel Display

You can display the installation logs and test communication using the touch panel display.

Multiple users cannot use the Register/Update Software function at the same time.

Displaying the Installation/ Update Log Using the Touch Panel Display

You can check the installation logs of the system options/ MEAP applications and the update log of the firmware.

Press (Settings/Registration)→ [Management

Settings] → [License/Other] → [Register/Update Software].

Press [Software Management Settings].

The installation logs of the system options and MEAP applications are displayed.

Press [Select Log Display].

Using the System Options/MEAP Applications

Using the Touch Panel Display

You can check whether the machine can properly communicate with the delivery server.

Press (Settings/Registration)→ [Management

Settings] → [License/Other] → [Register/Update Software].

Press [Software Management Settings].

Press [Test Communication].

Press [Yes].

Contents for the test are downloaded from the delivery server. When the communication test is completed, the communication test result screen is displayed.

Using the System Options/MEAP Applications

If ‘Failed’ is displayed on the communication test result screen, check that the network cable is connected and that the network settings are correct. If the problem is not resolved, contact your local authorized Canon dealer.

Managing by Using the Remote UI

You can display the installation logs and test communication using the Remote UI.

Click [Display Logs/Communication Test].

• Multiple users cannot use the Register/Update Software function at the same time.

• If another user is logged in to SMS (Service Management Service), you cannot use the Register/Update Software function from the Remote UI.

• If you perform one of the following operations, you cannot use “Register/Update Software” from the Remote UI for a certain period of time:

• If you close the Web browser without pressing [Portal] or [Log Out], when the Remote Login Service for SMS is set.

• If you close the Web browser without pressing [Portal], when the Remote Login Service for SMS is not set.

• If you close the Web browser without pressing [Log Out from SMS], [To Remote UI], or [Log Out] for SMS.

Displaying the Installation/ Update Log Using the Remote UI

You can check the installation logs of the system options/ MEAP applications and the update log of the firmware.

From the portal page of the Remote UI, click

[Settings/Registration] → [License/Other] → [Register/Update Software].

From the Log View drop-down list, select [Update

Logs] → click [Switch].

The installation logs of the system options and MEAP applications are displayed.

Using the System Options/MEAP Applications

Using the Remote UI

You can check whether the machine can properly communicate with the delivery server.

From the portal page of the Remote UI, click

[Settings/Registration] → [License/Other] → [Register/Update Software].

Click [Display Logs/Communication Test] →

[Communication Test].

When the confirmation dialog is displayed, click [Yes]. Contents

Using the System Options/MEAP Applications

for the test are downloaded from the delivery server. When the communication test is completed, the communication test result screen is displayed.

Updating the Firmware

You can update the firmware of the machine to the most recent version using the “Register/Update Software.”

Obtaining the Firmware

Registering the Firmware from the Remote UI

Using the Remote UI to Update (Delivery) (p. 86)

・Access the Remote UI ・Update firmware

Updating the Firmware

This Machine

Using the Remote UI to Update (Delivery)

You can update the firmware of the machine from the Remote UI.

Click [Browse] → select the firmware to use for the

update → click [Next].

• To perform this procedure, you need the firmware data that is distributed separately.

• Multiple users cannot use the Register/Update Software function at the same time.

• If another user is logged in to SMS (Service Management Service), you cannot use the Register/Update Software function from the Remote UI.

• If you perform one of the following operations, you cannot use “Register/Update Software” from the Remote UI for a certain period of time:

• If you close the Web browser without pressing [Portal] or [Log Out], when the Remote Login Service for SMS is set.

• If you close the Web browser without pressing [Portal], when the Remote Login Service for SMS is not set.

• If you close the Web browser without pressing [Log Out from SMS], [To Remote UI], or [Log Out] for SMS.

From the portal page of the Remote UI, click

[Settings/Registration] → [License/Other] → [Register/Update Software].

Confirm the information displayed on the update

confirmation page → click [Yes].

The machine now has the latest firmware applied. When the message <The firmware is updated. Restart the device.> appears, restart the machine.

Using the System Options/MEAP Applications

Click [Manual Update].

CANON INC.

30-2, Shimomaruko 3-chome, Ohta-ku, Tokyo 146-8501, Japan

CANON U.S.A., INC.

One Canon Park, Melville, NY 11747, U.S.A.

CANON CANADA INC.

6390 Dixie Road Mississauga, Ontario L5T 1P7, Canada

CANON EUROPA N.V.

Bovenkerkerweg 59, 1185 XB Amstelveen, The Netherlands (See http://www.canon-europe.com/ for details on your regional dealer)

CANON LATIN AMERICA, INC.

One Canon Park, Melville, NY 11747, U.S.A.

CANON AUSTRALIA PTY. LTD

1 Thomas Holt Drive, North Ryde, Sydney, N.S.W. 2113, Australia

CANON CHINA CO., LTD

15F Jinbao Building No.89 Jinbao Street, Dongcheng District, Beijing 100005, China

CANON SINGAPORE PTE. LTD.

1 HarbourFront Avenue #04-01 Keppel Bay Tower, Singapore 098632

CANON HONGKONG CO., LTD

19/F., The Metropolis Tower, 10 Metropolis Drive, Hunghom, Kowloon, Hong Kong

Canon C5235, C5235A Setup Guide

Specifications and Main Features

Frequently Asked Questions

User Manual

Preface

Symbols Used in This Manual

Keys and Buttons Used in This Manual

Flow of Settings for Using the Desired Functions

Logging In as an Administrator

Logging In from the Machine

Logging In from a Computer

Connecting to the Network

Network Settings

Setting an IP Address

Managing by Using the Remote UI

Managing Applications Using SMS

Preparations for Using SMS

Sending Data

Sending E-Mail/I-Faxes

Preparations for Sending E-Mail/I-Faxes

Specifying E-Mail/I-Fax Settings

Sending E-Mail/I-Faxes

Storing New Addresses

Sending an E-Mail Message or I-Fax

Sending to a Computer

Preparations for Sending to a Computer

Setting a Computer

Sending to a Computer

Storing New Addresses

Sending Data to a Computer

Sending a Fax

Sending Faxes

Preparations for Sending a Fax

Registering User Data

Printing the TX Terminal ID

Sending Faxes

Storing New Addresses

Sending Faxes

Receiving Faxes

Sending/Receiving Faxes via the Remote Fax Server

Preparations for Sending a Remote Fax

Setting the Server Machine

Setting the Client Machine

Sending Faxes via the Remote Fax Server

Preparations for Receiving a Remote Fax

Setting the Server Machine

Setting the Client Machine

Sending from a Computer

Preparations for Sending

Installing the Printer Driver

Sending Faxes from a Computer

Scanning an Original

Storing Data in a Computer

Preparations for Scanning

Setting Scanning Online

Installing the Printer Driver

Scanning an Original

Storing Data in the Machine, Memory Media, Etc.

Preparations for Scanning

Using a Mail Box

Using the Advanced Box

Setting Up an Advanced Box on the Network

Using Memory Media

Scanning an Original

Printing an Original

Printing from a Computer

Preparations for Printing

Installing the Printer Driver

Printing from a Computer

Printing Stored Data

Preparations for Printing

Printing Stored Data

System Options/MEAP Applications

Installing by Connecting This Machine to an Outside Network

Using the Touch Panel Display to Install (Delivery)

Using the Remote UI to Install (Delivery)

Installing by Not Connecting This Machine to an Outside Network

Installing the MEAP Applications Using the Remote UI (Manual)

Managing by Using the Touch Panel Display

Displaying the Installation/ Update Log Using the Touch Panel Display