Canon C5235, C5235A Operation Guide

Download

Basic Operation Guide

After you finish reading this guide, store it in a safe place for future reference.

ENG

How to Use This Manual

This manual describes the following functions, operations, and maintenance procedures.

• Functions that can be operated from the touch panel display of the machine

• Remote UI functions that can operate the machine from a computer

• Printing from a computer

• Routine Maintenance Procedures

• Clearing paper jams/staple jams

Store this manual next to the machine so it can be used when the user encounters trouble operating the machine.

* Some functions explained in this manual may require optional equipment. * Screen shots used in this manual may di er from the ones you actually see.

Contents

■ Before You Start Using This Machine

What This Machine Can Do• • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • •10

Main Power and Energy Saver Key• • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • •12

Parts and Their Functions • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • •14

Control Panel and Touch Panel Display • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • •20

Main Menu Screen Settings • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • •22

Changing Settings According to Your Needs • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • •24

■ Flow of Basic Operations

How to Make a Copy• • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • •26

Things You Can Do with the Copy Functions • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • •28

Sending a Fax • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • •32

Things You Can Do with the Fax Functions • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • •34

Sending Scanned Data (E-Mail/I-Fax/File Servers) • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • •38

Things You Can Do with the Scan and Send Functions • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • •40

Storing Scanned Data• • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • •44

Things You Can Do with the Scan and Store Functions • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • •46

Printing Stored Data • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • •48

Sending Stored Data• • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • •50

Things You Can Do with the Access Stored Files Functions (File Operation)• • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • •52

Things You Can Do with the Access Stored Files Functions (Print) • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • •53

Things You Can Do with the Access Stored Files Functions (Send) • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • •56

Operating the Machine from a Computer (Remote UI) • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • •58

Printing from a Computer • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • •60

■ Routine Maintenance

Loading Paper • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • •64

Loading Tab Paper Using the Tab Feeding Attachment Kit-B1 (Optional)• • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • •73

Loading Envelopes Using theEnvelope Feeder Attachment-D1 (Optional)• • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • •76

Replacing the Stamp Cartridge (Feeder) • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • •83

Replacing the Staple Cartridge (For Optional Products) • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • •87

Removing Punch Waste (External 2/3 Hole Puncher-B2) • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • •94

Replacing the Toner Cartridge • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • •96

Replacing the Waste Toner Container • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • •102

Routine Cleaning • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • •105

Consumables• • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • •114

■ Troubleshooting

Clearing Paper Jams • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • •118

Reducing the Frequency of Paper Jams • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • •150

Clearing Staple Jams (For Optional Products)• • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • •151

If Memory Becomes Full During Scanning • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • •159

When an Error Message Is Displayed• • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • •161

When an Error Code Is Displayed• • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • •162

Printer/Fax Driver Troubleshooting • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • •163

Service Call Message• • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • •164

Frequently Asked Questions • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • •170

How to Use This Manual

Refer to the following manuals included with your machine according to your needs.

● Before Using This Machine

■ Describes precautions for using the machine.

■ Includes the speci cations of the machine.

● Setup Guide

■ Describes the settings required before using functions, such as the

network settings for sending e-mail.

■ Describes how to add applications and update the  rmware.

Before Using This Machine

Read this guide first.

Please read this guide before operating this product. After you finish reading this guide, store it in a safe place for future reference.

Setup Guide

After you finish reading this guide, store it in a safe place for future reference.

ENG

● Basic Operation Guide (This Manual)

■ Provides an overview of the functions and describes the basic

operations.

■ Describes the maintenance and troubleshooting procedures for the

machine.

Basic Operation Guide

After you finish reading this guide, store it in a safe place for future reference.

ENG

● e-Manual

■ Describes all the functions of the machine. Also provided with a

search function that is useful for  nding and checking information.

■ Includes “Practical Work ows,” which introduces  ows of practical

operations using functions of the machine.

How to Use This Manual

● Driver Installation Guide

■ Provides instructions on installing the printer, fax, and other drivers.

• Printer Driver Installation Guide

• Mac Printer Driver Installation Guide

• Fax Driver Installation Guide

• Network ScanGear Installation Guide

■ Included on the same CD-ROM as each driver.

Symbols Used in This Manual

The following symbols are used in this manual to explain procedures, restrictions, handling precautions, and instructions that should be observed for safety.

Indicates a warning concerning operations that may lead to death or injury to persons if not performed correctly. To use the machine safely, always pay attention to these warnings.

Indicates a caution concerning operations that may lead to injury to persons if not performed correctly. To use the machine safely, always pay attention to these cautions.

Indicates operational requirements and restrictions. Be sure to read these items carefully to operate the machine correctly, and avoid damage to the machine or property.

Indicates a clari cation of an operation, or contains additional explanations for a procedure. Reading these notes is highly recommended.

Indicates an operation that must not be performed. Read these items carefully, and make sure not to perform the described operations.

How to Use This Manual (e-Manual)

● Follow the procedure below to install the e-Manual.

● Windows

1. Insert the e-Manual CD-ROM into your computer.

2. Select the language for the e-Manual.

3. Select [Install]. If you select [Display Manuals], the e-Manual is displayed without installation.

4. Read the License Agreement, and then click [Yes]. The e-Manual is saved in the [Documents]* folder on your computer. If the shortcut icon is created on the Desktop or if the [index. html]  le is double-clicked, the e-Manual is displayed.

* The folder name di ers, depending on your operating system. The folder name is [Documents] if you are using Windows Vista/7/8 and [My Documents] if you

are using Windows 2000/XP.

● Macintosh

1. Insert the e-Manual CD-ROM into your computer.

2. Drag-and-drop the [iRADV_C5255_Manual_us] folder to the location you want to save it.

3. Double-click the index.html  le inside the [iRADV_C5255_Manual_us] folder to display the e-Manual.

• Depending on the operating system you are using, a security protection message may appear. In this case, allow the content to be displayed.

• When you start the e-Manual, the following page (the top page) appears.

■ If the e-Manual (CD-ROM) Does Not Start

The CD-ROM auto run function may be disabled. In this case, perform the following procedure.

• Windows 8/Server 2012

1. Show the Desktop  click the File Explorer icon on the taskbar.

2. Click [Computer].

3. Double-click the e-Manual icon.

4. Double-click [Maninst.exe].

• Windows Vista/7/Server 2008

1. Click [Start] on the Windows taskbar  click [Computer].

2. Double-click the e-Manual icon.

3. Double-click [Maninst.exe].

• Windows XP/Server 2003

1. Click [Start] on the Windows taskbar  click [My Computer].

2. Double-click the e-Manual icon.

3. Double-click [Maninst.exe].

• Windows 2000

1. Double-click [My Computer] on the desktop.

2. Double-click the e-Manual icon.

3. Double-click [Maninst.exe].

How to Use This Manual

1 7

Enter keyword(s) here

Enter a keyword in the search dialog box, and press . The search results page is displayed.

Select from functions

The instructions of each function and operation method are described.

[Top]

The top page of the e-Manual is displayed.

10111213

Select from purpose

This section includes the introduction of functions of the machine for each purpose.

[O ce Locations]

Inquiries for the machine are displayed.

10 [Third Party Software]

The information about the third party software is displayed.

[Site map]

The site map of the e-Manual is displayed.

[Help]

The usage of the e-Manual is displayed.

[Glossary]

The glossary is displayed.

First of all…

This section describes the required information to use the machine, and the information of optional product and software.

■ Performing a Search

Enter a keyword in the entry  eld which is located at the top of the “Top page” or on the search area in the “Topic page,” and then click

to display the search results.

11 [Trademarks]

The trademarks are displayed.

12 [Copyright]

The information of copyrights is displayed.

13 [Disclaimers]

The disclaimers are displayed.

■ Printing a Topic Page

• On a topic page, you can print by category or by topic.

• Depending on the settings of the Web browser, the background color and images of the topic page may not be printed.

MEMO

Before You Start Using This Machine

What This Machine Can Do . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10

Main Power and Energy Saver Key . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12

Parts and Their Functions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 14

External View• • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • •14

Internal View • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • •16

Feeder • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • 18

Control Panel and Touch Panel Display . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 20

Main Menu Screen Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 22

Changing Settings According to Your Needs . . . . . . . . . . . . . . . . . . . . . . . . 24

Before You Start Using This Machine

What This Machine Can Do

Revolutionary Documentation Work with an Evolving Multitasking Machine

Send Outside

Original

Copy

Function

Color Scan

Function

MEAP

Function

Fax

Function

Send

Function

the Company

Telephone Line

Internet

Fax

I-Fax

E-Mail

Copy/Print

Function

LAN

Remote UI

TheimageRUNNER ADVANCE C5255/C5250/C5240/C5240A/C5235A incorporates a rich array of input and output features that can greatly enhance your e ciency. Equipped with features that meet the needs of document work in a digitized o ce, theimageRUNNER ADVANCE C5255/C5250/C5240/C5240A/ C5235A represents the ultimate in a color digital multitasking machines.

● C o p y

You can make two-sided copies from one-sided originals or copy two pages onto one side of the paper to reduce printing cost. There are other modes, such as the Collate modes. (p. 26)

Function

In-Company

Computer

File Server

E-Mail

● F a x

Scanned documents as well as stored  les and computer data can be sent by facsimile. You can also send documents to multiple addresses and forward received facsimile to another destination. Also, by using Remote Fax sending function, you can share the Fax function on the same network. (p. 32)

● Send Documents (E-Mail/Fax/I-Fax/File

Server/Store in Mail Box)

You can send scanned documents by e-mail or I-fax, as well as store them on a network  le server. You can also store sent documents in the Mail Box. (p. 38)

● Use Memory Media

You can scan and store documents in the memory media connected to the USB port. You can also print stored  les directly from the memory media. (p. 44, p. 48)

Before You Start Using This Machine

● Use Mail Box (Store/Print/Send)

You can store scanned documents or data from a computer in a mail box. You can print documents stored in a mail box, and sent them to other destinations. (p. 44, p. 48)

● Use Remote Scanner

You can use this machine as a remote scanner by TWAIN compatible computer software. You can scan up to11” x 17” in size at a resolution of 600 x 600 dpi. (See e-Manual > Scanner.)

● Printing a Fax/I-Fax File in the Memory RX

inbox

If Memory RX is set,  les received by Fax/I-Fax function are not printed, but stored in the Memory RX Inbox. You can print the stored  les whenever necessary. This can help prevent outputs being forgotten at the machine. (See e-Manual > Fax/I-Fax Inbox.)

● Use Advanced Box

You can set a  le format to the scanned document so that it can be accessed from your computer. You can also store  les in the Advanced Box with a  le format that can be used on your computer. The stored data can be shared by accessing it from a computer. The Advanced Box can also be accessed from other imageRUNNER ADVANCE machines for operations, such as printing stored data. (p. 44, p. 48)

● Print Secured File

You can send print data protected with a PIN/password from a computer to the machine. This data can be printed only by entering the correct PIN/password on the machine. This enables you to print without unauthorized people viewing your data. (See e-Manual > Secure Print.)

● View Web Page

You can use this machine to browse Web pages from the touch panel display of the machine or print PDF  les on the Web pages. (See e-Manual > Web Access.)

* Some functions explained in this manual may require optional equipment.

Main Power and Energy Saver Key

This section describes how to use the main power switch and the Energy Saver key.

Do not connect or disconnect the power cord with wet hands, as this may result in electrical shock.

● How to Turn ON the Main Power

Make sure that the power plug is  rmly inserted into the power outlet and that the Security Key is in the ON positions (turn it to the right) if it is inserted into the machine, and then turn ON the main power of the machine following the procedure below.

1. Open the main power switch cover.

2. Press the main power switch to the “I” side.

3. Close the main power switch cover.

• If you are using a login service, log in using the procedure for the login service you are using.

• If the main power indicator on the control panel does not light even though the main power switch is ON, be sure to check the breaker to see if it is OFF.

• If you want to turn OFF the main power and then back ON again, wait for at least 10 seconds after the main power indicator is turned OFF before turning ON the main power. However, when [Quick Startup Settings for Main Power] is enabled, if you don’t wait more than 20 seconds after the main power indicator is turned OFF, quick startup is not performed.

● Shutting Down the Machine

This machine performs a procedure to protect hard disk when the machine is shut down. This enables the machine to be shut down safely, even if there are any jobs being processed, or a MEAP application is running while the machine is shutting down.

1. Open the main power switch cover.

2. Press the main power switch to the “

3. Close taver.

• Do not turn the main power OFF while using the Fax/I-Fax function. Sending or receiving I-fax or fax documents cannot be done when the main power is turned OFF.

• If the message <Backing up stored data from the Remote UI...> is displayed on the touch panel display, do not turn the main power OFF. This may cause the machine to fail to back up the stored data.

• Data stored in the machine may be damaged if the Advanced Box is accessed by another imageRUNNER ADVANCE machine or a computer immediately before the machine shuts down.

• The machine may take some time to completely shutdown. Do not unplug the power cord until the main power indicator of the machine is OFF.

• If the main power is turned OFF during scanning or printing, a paper jam may occur.

• If [Quick Startup Settings for Main Power] in [Preferences] (Settings/ Registration) and [Sleep Mode Alert], which appears when you press on the control panel, are both set to ‘On’, the tone sounds when turning OFF the main power of the machine. (Depending on the situations, the machine does not startup quickly and the tone does not sound.)

” side.

Before You Start Using This Machine

● Energy Saver Key

If the machine is idle for a certain period of time, the machine will enter the Auto Sleep mode to minimize energy consumption. Press (Energy Saver) to cancel the Sleep mode and resume normal machine operations.

Parts and Their Functions

This section provides you with the names and functions of all the parts of the machine.

External View

When theCassette Feeding Unit-AD2 is attached

Feeder

Originals placed in the feeder are fed one sheet at a time to the platen glass for scanning.

USB Port (1)

Use the USB port to connect a USB device.

Security Key (Optional)

For managing the use of the machine and preventing unauthorized copies.

Main Power Switch

Press to the “I” side to turn the power ON.

Main Unit’s Right Cover

Open this cover when clearing a paper jam inside the main unit.

Multi-Purpose Tray

Use the multi-purpose tray to feed paper manually, and for loading nonstandard paper stock, such as envelopes.

Paper Drawer’s Right Cover

Open this cover when clearing a paper jam in Paper Drawers 1 and 2.

Paper Drawer 2

Holds up to 550 sheets of paper (20 lb bond (80 g/m2)).

Paper Drawer 1

Holds up to 550 sheets of paper (20 lb bond (80 g/m2)).

10 Output Tray

Prints and copies are output to this tray.

11 Output Paper Tray Guide

Tilt the output paper tray guide up to prevent output papers from falling down.

12 Control Panel

Includes the keys, touch panel display, and indicators required for operating the machine.

13 LAN Port

Use a LAN cable to connect the machine to a network.

14 USB Port (2)

Use the USB port to connect external hard disks and other devices to the machine.

15 USB Connector

Use a USB cable to connect the machine to a computer.

16 Test Button

Press this button to test the circuit breaker.

17 Breaker

Detects excess current or leakage current.

18 LINE 4

Use this port to connect theSuper G3 3rd/4th Line Fax Board to the machine.

19 LINE 3

Use this port to connect theSuper G3 3rd/4th Line Fax Board to the machine.

20 LINE 2

Use this port to connect theSuper G3 2nd Line Fax Board to the machine.

21 LINE 1

Use this port to connect a fax line to the machine.

Before You Start Using This Machine

Parts and Their Functions

Internal View

When theCassette Feeding Unit-AD2 is attached

Platen Glass

Use the platen glass when scanning books, thick originals, thin originals, transparencies, etc.

Upper Cover of the Fixing Unit

Open this cover to clear a paper jam in the  xing unit.

Duplexing Unit

Pull out the duplexing unit to clear a paper jam.

Waste Toner Container

Waste toner accumulates here.

Toner Replacement Cover

Open this cover to replace the toner cartridge.

Toner Cartridge

When toner runs out, pull out the toner cartridge, and replace it with a new one.

Before You Start Using This Machine

Parts and Their Functions

Feeder

Both sides of two-sided originals can be scanned simultaneously.

Feeder Cover

Open this cover to remove jammed paper.

Slide Guides

Adjust these guides to match the width of the original.

Before You Start Using This Machine

Original Set Indicator

Lights when originals are placed in the original supply tray.

Original Supply Tray

Originals placed here are automatically fed sheet by sheet into the feeder. Place originals into this tray with the surface that you want to scan face up.

Auxiliary Original Supply Tray

Pull out this tray when feeding large sized paper.

Auxiliary Original Output Tray

Pull out this tray when outputting large sized paper. You can pull out this tray up to 2 levels.

Original Output Tray

Originals that have been scanned from the original supply tray are output into the original output tray in the order that they are fed into the feeder.

Original Output Indicator

Lights when originals are being output and starts blinking in a speci ed period after outputting originals is complete.

Inner Cover

Open this cover to clean the document feed scanning area.

10 Document Scan Cover

Open this cover to replace the stamp cartridge or clean the document feed scanning area.

11 Platen Glass

Use the platen glass when scanning books, thick originals, thin originals, transparencies, etc.

12 Document Feed Scanning Area

Scans documents sent from the feeder.

13 Original Stopper

Holds down originals to support outputting originals neatly.

Control Panel and Touch Panel Display

This section provides you with the names and functions of all the parts of the control panel and touch panel display.

Energy Saver key

Press to set or cancel the Sleep mode. Lights when the machine enters the Sleep mode. For information on the Auto Sleep mode, see “Main Power and Energy Saver Key,” on p. 12.

Settings/Registration key

Press to specify settings/registration. (p. 24)

Counter Check key

Press to display the copy and print count totals on the touch panel display.

8910

Reset key

Press to restore the standard settings of the machine.

12 ID (Log In/Out) key

Press to log in/out when a login service, such as Department ID Management or SSO-H has been set.

13 Numeric keys

Press to enter numerical values.

Clear key

Press to clear entered values or characters.

Stop key

Press to stop a job in progress, such as a scan, copy, or fax (scanning only) job.

Edit Pen

Use when operating the touch panel display, such as to enter characters.

Start key

Press to start an operation.

Main Power Indicator

Lights when the main power is turned ON.

Error Indicator

Flashes or lights if there is an error in the machine.

10 Processing/Data Indicator

Flashes or blinks green when the machine is performing operations, and maintains a steady green light when fax data is stored in memory.

14 Touch Panel Display

The settings screen for each function is shown on this display. Eight function keys are displayed by default.

15 Brightness Adjustment Dial

Use to adjust the brightness of the touch panel display.

16 Volume Settings key

Press to display the screen for adjusting settings such as the transmission volume and fax sending/receiving alarm volume.

17 Status Monitor/Cancel key

Press to check the status of jobs or to cancel print jobs. Also, press to check status of the machine, such as checking the amount of paper remaining.

18 Quick Menu key

Press to retrieve favorite functions stored in Quick Menu.

19 Main Menu key

Press to return to the Main Menu screen, such as when you want to switch functions.

● Use Quick Menu

If functions that are frequently used are set in the Quick Menu beforehand, you can recall the function by pressing (Quick Menu). If you are using a login service, Quick Menu screen set for each user appears. To register a function in the Quick Menu, set the function and press [Register to Quick Menu] from .

● Logging In/Out

If you are managing the machine with a login service, such as Department ID Management or SSO-H (Single Sign-On H), a log in screen appears. If the log in screen appears, enter the Department ID and PIN or the user name and password  press (Log In/Out) or [Log In] on the screen. Press (Log In/Out) or [Log Out] after you  nish using the machine to log out.

● Use Help

If (Help) is displayed on the top right of the function setting screen, press (Help) to check the explanation of the function or how to specify settings. Press to check the explanation of the function or how to specify settings.

Before You Start Using This Machine

Main Menu Screen Settings

You can specify settings for the displayed screen by pressing

on the top right of the screen. To perform this procedure, log in to the machine as

an administrator.

• The items displayed when

is pressed may di er, depending on the function.

• If authentication function is used, items displayed may di er or may not be available, depending on the login user’s privileges.

● Specifying the Main Menu Settings

You can set the number of buttons and the layout displayed on the Main Menu screen.

1. Press  [Main Menu Button Display Settings].

2. Press or to select the number of buttons and the layout to be displayed.

3. Select the function that appears on the list  change the order in which it is displayed.

4. Press [OK].

• Select the function that appears on the list and press [Up] or [Down] to change the order in which it is displayed.

• You can place or delete one blank button space by pressing [Add Blank] or [Delete Blank], respectively.

Example of Customized Screen

● Top Buttons Settings

You can display up to two function shortcut buttons on the top of the screen.

1. Press  [Top Buttons Settings].

2. Select the shortcut button and the function to assign to it.

3. Press [OK].

If you do not want to select a function, press [Unassigned].

Example of Registration

● Setting the Main Menu Wallpaper

You can select the wallpaper for the Main Menu screen.

1. Press  [Main Menu Wallpaper Settings].

2. Select the wallpaper.

3. Press [OK].

● Other Main Menu Settings

You can set whether the shortcut buttons for modes, such as changing the displayed language or changing the paper settings for copying/printing are displayed on the Main Menu screen.

1. Press  [Other Main Menu Settings].

2. Specify the other settings.

3. Press [OK].

If <Display [Language/Keyboard Switch]> is set to ‘On’, appears on the Main Menu screen.

Before You Start Using This Machine

Example of Customized Screen

If <Display [Settings/Reg.Shortcut]> is set to ‘On’, [Settings/Reg.Shortcut] appears on the Main Menu screen. From [Settings/Reg.Shortcut], you can select shortcut buttons to the setting screens for [Auto Adjust Gradation], [Paper Settings], and [Paper Type Management Settings].

If <Display [Show All]> is set to ‘On’, [Show All] appears on the Main Menu screen.

For more information on [Language/Keyboard Switch], [Auto Adjust Gradation], [Paper Settings], and [Paper Type Management Settings], see e-Manual > Settings/Registration.

Example of Customized Screen

Changing Settings According to Your Needs

The Settings/Registration screen appears when you press (Settings/Registration) on the control panel.

The machine provides various settings that enable you to use it more conveniently and easily. You can register or change the settings according to your needs. For more information, see e-Manual > Settings/Registration.

● Preferences

You can specify basic settings for using the machine, such as changing the paper size to load, changing the default screen to display, setting the date and time, setting the time it takes to enter the low power mode, and specifying the settings for connecting to a network.

● Adjustment/Maintenance

You can specify settings for using the machine more comfortably, such as adjusting the density, adjusting the gradation, and cleaning the feeder.

● Function Settings

You can specify and register settings for using each function more conveniently, such as registering shortcut buttons for the Copy function, setting automatic redialing for the Fax function, and setting the maximum data size to send via e-mail.

● Set Destination

You can register fax and e-mail destinations in the address book. In addition to registering frequently used destinations, you can also register multiple destinations as a group, enabling you to send to those destinations at the same time. You can also register di erent types of destinations (e-mail and  le server) as a group.

● Management Settings

You can set the administrator settings for managing the machine. This enables you to set an ID and password for each department, manage con dential information, and count the number of pages printed for each ID. You can also register licenses and certi cates.

Flow of Basic Operations

How to Make a Copy . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 26

Things You Can Do with the Copy Functions . . . . . . . . . . . . . . . . . . . . . . . . 28

Sending a Fax . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 32

Things You Can Do with the Fax Functions . . . . . . . . . . . . . . . . . . . . . . . . . . 34

Sending Scanned Data (E-Mail/I-Fax/File Servers) . . . . . . . . . . . . . . . . . . . 38

Things You Can Do with the Scan and Send Functions . . . . . . . . . . . . . . . 40

Storing Scanned Data. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 44

Things You Can Do with the Scan and Store Functions . . . . . . . . . . . . . . . 46

Printing Stored Data . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 48

Sending Stored Data . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 50

Things You Can Do with the Access Stored Files Functions

(File Operation) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 52

Things You Can Do with the Access Stored Files Functions (Print) . . . . 53

Things You Can Do with the Access Stored Files Functions (Send) . . . . 56

Operating the Machine from a Computer (Remote UI) . . . . . . . . . . . . . . . 58

Printing from a Computer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 60

How to Make a Copy

This section describes the  ow of basic copy operations.

Placing Originals

Place the original on the feeder or the platen glass.

Adjust the slide guides to  t the size of your originals. Neatly place your originals with the side to be copied face up.

Open the feeder/platen cover.

Placing originals in the feeder

Placing originals on the platen glass

Selecting Function

Select [Copy] from the Main Menu screen.

Press [Copy].

Copy Basic Features Screen is displayed.

Place your originals face down.

You can set various copying functions. For more information, see from p. 28 to p. 31 in this manual.

Gently close the feeder/platen cover.

• If a log in screen for Department ID Management or SSO-H appears, you must enter the applicable authentication information (ID, password/ PIN). If the Copy Card Reader-F1 is attached,  rst insert a control card.

• If a login service, such as Department ID Management or SSO-H has been set, press (Log In/Out) to log out.

Setting the Number of Copies

Start Copying

Flow of Basic Operations

Enter the number of copies.

Press the numeric keys to enter the desired copy quantity (1 to 999).

If you make a mistake when entering values, press

(Clear) enter the correct value.

After specifying the settings, press

Press (Start).

If the following screen appears, press scan the next original. After all of the originals are scanned, press [Start Copying].

(Start)

The speci ed copy quantity appears on the screen, as shown below.

When copying is complete, remove your originals.

Things You Can Do with the Copy Functions

To use Copy functions, press [Copy] on the Main Menu screen. This section describes the functions you can use on the Copy Basic Features screen and the [Options] (1/3) screen. The [Options] screen is divided into three screens. Pressing or on the bottom right of the screen displays the next or previous screen.

Regular Copy Basic Features Screen

[Direct]/[Copy Ratio]

You can specify the copy ratio for a copy job. You can change the zoom ratio by reducing/enlarging a scanned document to a preset paper size, or by entering a value to specify a desired scan ratio.

[Select Color]

You can select the color mode for copying.

[Select Paper]

You can select the paper size/type and the paper source. You can also set the machine to automatically recognize the original size and the copy ratio, and then copy.

[Copy Sample]

You can check the copy result of one set before making multiple sets of copies. You can also copy a speci ed page.

[Check Settings]

You can check, edit, or clear the current copy settings.

[Favorite Settings]

You can register frequently used copy settings. You can recall the registered frequently used settings for future use.

[Previous Settings]

You can recall the three most recent copy jobs, and make copies using the recalled copy settings.

Shortcuts to [Options]

Press to select a [Options] mode. [Finishing], [2-Sided], [Density], and [Original Type] are set as default.

[Interrupt]

You can temporarily stop the current copy job and give priority to a rush copy.

Quickly Make Settings and Copy

You can set the settings on the Regular Copy Basic Features screen quickly by using the Express Copy Basic Features screen. For instructions on displaying the Express Copy Basic Features Screen, see e-Manual > Settings/Registration.

Flow of Basic Operations

[Book

You can copy facing pages in a book onto separate sheets of paper.

[2-Sided]

You can make one-sided copies from two-sided originals, or make two-sided copies of your originals.

[Finishing]

You can collate copies in page order or into groups of the same page. You can staple the printed sheets.

* To staple printed sheets, optional products are required.

[Booklet]

You can layout the scanned documents to make a booklet. You can also print a cover sheet or make a saddle stitch booklet.

* To make a saddle stitch booklet, optional products are required.

[Insert Sheets]

Press to insert blank sheets or chapter pages between speci ed pages.

[Transparency Cover Sheets]

The machine automatically interleaves a sheet of paper between each transparency when copying onto transparencies.

2 Pages]

[Options] 1/3

[Original Type]

Image quality for scanning is adjusted according to the type of original, such as [Text/Photo], [Map], [Printed Image], [Photo Printout], or [Text].

[Density]

Change the exposure. You can press to make the exposure darker or to make the exposure lighter. You can set the machine to automatically adjust the exposure.

[Di erent Size Originals]

You can make copies of di erent size originals at the same time without separating the documents. If the paper setting is set to Auto, the machine automatically selects the appropriate paper size.

[Job Build]

You can scan originals that are too many to be placed at once, by dividing them into multiple batches. After all originals are scanned, copying is started.

[N on 1]

You can reduce multiple pages of the original to copy onto a single page. You can also change the order of the page layout.

[Add Cover]

You can add covers.

Things You Can Do with the Copy Functions

This section describes the functions you can use on the [Options] (2/3 and 3/3) screen of the Copy function. The [Options] screen is divided into three screens. Pressing or on the bottom right of the screen displays the next or previous screen.

[Secure Watermark]

You can embed hidden text, such as “CONFIDENTIAL” in the background of copies. The embedded text appears when the copies are printed, helping prevent unauthorized copying and information leakage.

[Document Scan Lock]

You can embed tracking information in copies. This increases security by preventing unauthorized copies.

[Color Balance]

This mode enables you to make color balance adjustments.

[Options] 2/3

[Shift]

This mode enables you to make copies with the entire image shifted to the center or a corner. You can use the numeric keys to specify the location.

[Print Date]

You can copy the date (day, month, and year) onto the output. You can specify the size, position, or direction of the date.

[Watermark]

This mode enables you to copy a watermark and user-de ned text onto the output. You can specify the size, position, or direction of the watermark.

[Adjust One-Touch Color]

This mode enables you to make  ne adjustments to the image quality on copies.

[Erase Frame]

This mode enables you to erase shadows that appear when scanning various types of originals. You can also erase shadows of the punch holes.

[Gutter]

This mode enables you to make copies with the entire original image shifted by a designated width to create a margin on the copies. You can set di erent width values for the each side of the paper.

Functions with this mark require an optional product(s).

[Page Numbering]

You can copy with page numbers. You can also specify the size, position, or direction of the page number.

[Copy Set Numbering]

This mode enables you to print copy set numbers. You can specify the size, position, or direction of the copy set number.

[Sharpness]

This mode enables you to adjust image quality for copying. You can use this mode when you want to soften and sharpen text, lines, or the outline of the image.

How to Make a Copy

Flow of Basic Operations

[Print & Check]

This mode enables you to con rm scanned images page by page before copying when you scan originals on the platen glass.

[Nega/Posi]

This mode enables you to copy the original image with the hues and gradations inverted.

[Repeat Images]

This mode enables you to repeatedly copy the entire original image in either the vertical or horizontal direction.

[Merge Job Blocks]

This mode enables you to scan multiple batches of originals with di erent copy settings and copy them as one document.

[Print on Tab]

This mode enables you to copy onto the tabs on tab paper.

[Options] 3/3

[Area Designation]

This mode enables you make copies of a designated area.

[Superimpose Image]

This mode superimposes an image (image form) previously scanned, registers it in the memory of the machine, and then places it on the image of the original.

[Store in Mail Box]

You can store the scanned originals in the User Inbox. The speci ed copy mode is also stored.

[Job Done Notice]

Press to have the machine notify the user through e-mail when the copy job is done.

[Mirror Image]

This mode enables you to copy the original image reversed, as if it were a re ection in a mirror.

Sending a Fax

This section describes the  ow of basic fax operations. An optional product is required to use the Fax function.

Placing Originals

Place the original on the feeder or the platen glass.

Adjust the slide guides to  t the size of your originals. Neatly place your originals with the side to be copied face up.

Open the feeder/platen cover.

Placing originals in the feeder

Placing originals on the platen glass

Selecting Function

Select [Fax] from the Main Menu screen.

Press [Fax].

Fax Basic Features screen is displayed.

Place your originals face down.

You can set various facsimile functions. For more information, see from p. 34 to p. 37 in this manual.

Gently close the feeder/platen cover.

• If a log in screen for Department ID Management or SSO-H appears, you must enter the applicable authentication information (ID, password/

PIN). If the Copy Card Reader-F1 is attached,  rst insert a control card.

• If a login service, such as Department ID Management or SSO-H has been set, press (Log In/Out) to log out.

• The send settings for the last send job may be retained.

- To cancel the settings, press (Reset).

- The speci ed destinations are not retained.

Specify the destination.

Enter the fax number.

Enter the fax number using the numeric keys.

If you want to enter two or more fax numbers, press [OK]  enter the next destination.

Start Sending the Fax

After specifying the settings, press

Press (Start).

If the following screen appears, press to scan the next original. After all of the originals are scanned, press [Start Sending].

(Start)

Flow of Basic Operations

You can specify the destination using the one-touch buttons or [Address Book]. For more information on storing the destination, see e-Manual > Fax.

When sending is complete, remove your originals.

After a job is sent, the send settings may be retained except the speci ed destinations. To cancel the settings, press

(Reset). To send other jobs with the same settings, specify destinations for the jobs as the destination speci ed for the previous job is not retained.

Things You Can Do with the Fax Functions

To use the Fax functions, press [Fax] on the Main Menu screen. This section describes the main functions on the Fax Basic Features screen. An optional product is required to use the Fax function.

[Details]

You can check the detailed information for the destination selected from the Address Book. You can also change the new destination.

Fax Basic Features Screen

Resolution

If the resolution is high, you can send  ne text and images clearly. If the resolution is low, the data size becomes smaller and you can reduce the time it takes to send.

[Delete Dest.]

You can delete the displayed destination.

[Tone]

Press when you want to directly call an extension line that is connected to a PBX (Private Branch eXchange) which accepts only tone signals. If you press [Tone], the letter <T> appears.

[PIN Code]

Press to enter the PIN (Personal Identi cation Number) code. You can press this key only if [Option] is selected for PIN code position. If [Pre x], [Su x], or [O ] is selected for PIN code position, this key is grayed out.

[To Remote Add. Book]

You can specify destinations registered in the one-touch buttons of a server machine by accessing from a client machine on the network.

[Previous Settings]

You can recall the three most recent destinations or fax settings. You can send a fax using the recalled destination or settings.

Scan Size

You can select the original scanning size. If you press [Auto], the machine automatically recognizes the size of the original when scanning.

Press to register destinations in one-touch buttons.

[Direct Send]

Check that the recipient can receive the facsimile, and then start scanning the originals. You can directly send without storing the original in the memory.

[On-Hook]

When using the fax information service, you can perform operation, such as entering number while listening to the automated audio response from the speaker of the machine.

[Address Book]

Press to select a destination from the Address Book. You can also register frequently used destinations in the Address Book.

One-Touch Buttons

Press to recall the destinations stored in a one-touch button.

Flow of Basic Operations

Screen for Specifying the Fax Destination

[Pause]

Press to insert a pause of several seconds in the fax number that you are dialing. If you insert a pause, the letter <p> appears between the numbers, and the letter <P> appears at the end of the number. When dialing an overseas number, insert a pause after the country code, and at the end of the telephone number.

[Backspace]

Press when you enter an incorrect number to delete the number before the cursor.

[Set Details]

Displayed when multiple lines are set to be used. Press to set the subaddress and password, or to select the telephone line to use for transmission.

[Subaddress]

You can send or receive fax documents with increased security by attaching a subaddress and a password to your fax transactions.

Functions with this mark require an optional product(s).

Things You Can Do with the Fax Functions

This section describes the functions you can use on the [Options] (1/2 and 2/2) screen of the Fax function. The [Options] screen is divided into two screens. Pressing or on the bottom right of the screen displays the next or previous screen. An optional product is required to use the Fax function.

[Original Type]

Image quality for scanning is adjusted according to the type of original, such as [Text], [Map], or [Photo].

[2-Sided Original]

Set to send two-sided originals. You can select [Book Type] or [Calendar Type].

[Book

You can scan facing pages, such as in a book one sheet at a time.

[Di erent Size Originals]

You can scan originals of di erent size fed together in one group.

[Erase Frame]

This mode enables you to erase shadows that appear when scanning various types of originals. You can also erase shadows of the punch holes.

[Direct Send]

Check that the recipient can receive the facsimile, and then start scanning the originals. You can directly send without storing the original in the memory.

[Select Line]

You can select the telephone line to use for sending a facsimile.

2 Pages]

[Options] 1/2

[Sender Name (TTI)]

You can register a department name or personal name in advance, and show this on the destination fax machine.

* Set the Sender Name after specifying the destination.

[Job Build]

You can scan originals that are too many to be placed at once, by dividing them into multiple batches. After all originals are scanned, sending is started.

[Density]

Change the exposure. You can press to make the exposure darker or to make the exposure lighter. You can set the machine to automatically adjust the exposure.

[Sharpness]

This mode enables you to scan the originals with a sharper or softer contrast. You can use this mode when you want to soften and sharpen text, lines, or the outline of the image.

[Copy Ratio]

Specify the desired zoom ratios. You can change the zoom ratio by reducing/enlarging a scanned document to a preset paper size, or by entering a value to specify a desired scan ratio.

Functions with this mark require an optional product(s).

Flow of Basic Operations

[Delayed Send]

This mode enables you to store a send job in memory, and have it sent at a later time.

[Options] 2/2

[Finished Stamp]

You can print a stamp (approximately 1/8” (3 mm) in diameter) on the front side of scanned and sent originals.

[Preview]

This mode enables you to preview the scanned data of your originals and to check the page count before sending a fax. You can also delete a speci ed page.

[Job Done Notice]

Press to have the machine notify the user through e-mail when the fax job is done.

Sending Scanned Data (E-Mail/I-Fax/File Servers)

This section describes the  ow of basic scan and send operations.

1 2

Placing Originals

Selecting Function

Place the original on the feeder or the platen glass.

Adjust the slide guides to  t the size of your originals. Neatly place your originals with the side to be copied face up.

Open the feeder/platen cover.

Place your originals face down.

Placing originals in the feeder

Placing originals on the platen glass

Select [Scan and Send] from the Main Menu screen.

Press [Scan and Send].

Scan and Send Basic Features screen is displayed.

You can set various send functions. For more information, see from p. 40 to p. 43 in this manual.

Gently close the feeder/platen cover.

• If a log in screen for Department ID Management or SSO-H appears, you must enter the applicable authentication information (ID, password/PIN). If the Copy Card Reader-F1 is attached,  rst insert a control card.

• If a login service, such as Department ID Management or SSO-H has been set, press

• The send settings for the last send job may be retained.

(Log In/Out)

to log out.

- To cancel the settings, press (Reset).

- The speci ed destinations are not retained.

3 4

Specify the Destination

Start Sending

Flow of Basic Operations

Press [Address Book]  select destination  press [OK].

Press [Address Book].

If you are sending to only one destination, select a destination. If you are sending to multiple destinations, select the destinations  press [OK].

After specifying the settings, press (Start).

Press (Start).

If the following screen appears, press (Start) to scan the next original. After all of the originals are scanned, press [Start Sending].

For more information on storing the destination in the address book, see e-Manual > Scan and Send.

You can specify the destination using the onetouch buttons or frequently used settings. Also, if you want to send to a new destination not yet stored, press [New Destination]  enter the destination.

When sending is complete, remove your originals.

After a job is sent, the send settings may be retained except the speci ed destinations. To cancel the settings, press

(Reset). To send other jobs with the same settings, specify destinations for the jobs as the destination speci ed for the previous job is not retained.

Things You Can Do with the Scan and Send Functions

To use the Send functions, press [Scan and Send] on the Main Menu screen. This section describes the main functions on the Scan and Send Basic Features screen.

Scan and Send Basic Features Screen

[Address Book]

Press to select a destination from the Address Book. You can also register frequently used e-mail, I-fax, or  le server destinations in the Local Address Book.

[One-Touch]

If a frequently used destination is stored in a one-touch button, you can specify the destination quickly. Press [To Remote Add. Book] to specify destinations registered in the one-touch buttons of a server machine by accessing from a client machine on the network.

[New Destination]

Press to specify a new destination not stored in the Address Book or one-touch buttons.

[Send to Myself]

You can specify your own e-mail address as the destination. The administrator can restrict general users to send e-mail only to their addresses.

[Specify Destinations]

Press to display the methods for specifying destinations or the destination list.

[Personal Folder]

You can specify your personal folder as the destination. You need to specify settings before using personal folders. The administrator can restrict destination for  le transmission to the operator’s personal folder.

Flow of Basic Operations

Scan and Send Basic Features Screen (Destination Set)

[Previous Settings]

You can recall the three most recent destinations or send settings. You can send using the recalled destination or settings.

[Favorite Settings]

You can register frequently used destination and settings. You can recall the registered frequently used settings for future use.

[Select Color]

You can select the Full Color, Grayscale, or Black-and-White mode. You can also set the machine to automatically select a color mode according to the original.

[Resolution]

If the resolution is high, you can send  ne text and images clearly. If the resolution is low, the data size becomes smaller and you can reduce the time it takes to send.

[Scan Size]

You can select the original scanning size. If you press [Auto Size], the machine automatically recognizes the size of the original when scanning.

[File Format]

If you are sending to an e-mail address or  le server, you can specify the  le format. You can select from PDF, XPS, OOXML (pptx, docx), JPEG, or TIFF.

[Cc Bcc]

In addition to the destination for the documents, you can specify e-mail address destinations for the Cc and Bcc addresses.

[Delete Dest.]

You can delete the selected destination from the destination list.

[Details]

You can check the detailed information for the destination selected from the destination list. You can also change the new destination.

Things You Can Do with the Scan and Send Functions

This section describes the functions you can use on the [Options] (1/2 and 2/2) screen of the Scan and Send function. The [Options] screen is divided into two screens. Pressing or on the bottom right of the screen displays the next or previous screen.

[Original Type]

Image quality for scanning is adjusted according to the type of original, such as [Text], [Map], or [Photo].

[2-Sided Original]

Set to send two-sided originals. You can select [Book Type] or [Calendar Type].

[Book

You can scan facing pages, such as in a book one sheet at a time.

[Di erent Size Originals]

You can scan originals of di erent size fed together in one group.

2 Pages]

[Options] 1/2

[Copy Ratio]

Specify the desired zoom ratios. You can change the zoom ratio by reducing/enlarging a scanned document to a preset paper size, or by entering a value to specify a desired scan ratio.

[Sharpness]

This mode enables you to scan the originals with a sharper or softer contrast. You can use this mode when you want to soften and sharpen text, lines, or the outline of the image.

[Job Build]

You can scan originals that are too many to be placed at once, by dividing them into multiple batches. After all originals are scanned, sending is started.

[Erase Frame]

This mode enables you to erase shadows that appear when scanning various types of originals. You can also erase shadows of the punch holes.

[Density]

Change the exposure. You can press to make the exposure darker or to make the exposure lighter. You can set the machine to automatically adjust the exposure.

Useful Send Functions (Last Page)

Flow of Basic Operations

[Delayed Send]

This mode enables you to store a send job in memory, and have it sent at a later time. You can specify from the current time to 23:59.

[Preview]

This mode enables you to preview the scanned data of your originals and to check the page count before sending your document. You can also delete a speci ed page.

[Finished Stamp]

You can print a stamp (approximately 1/8” (3 mm) in diameter) on the front side of scanned and sent originals.

[Job Done Notice]

Press to have the machine notify the user through e-mail when the send job is done.

[Options] 2/2

[E-Mail Priority]

You can set a priority level when sending e-mail.

[Reply-to]

You can specify a reply-to address when sending an e-mail or I-fax.

[Subject/Message]

You can specify a subject and enter a message when sending an e-mail or I-fax. If you do not specify a subject, it will be speci ed automatically.

[File Name]

If you set PDF(OCR), XPS(OCR), or OOXML(OCR) as the  le format, you can set [Auto (OCR)] to ‘On’ to automatically extract the  rst text block in the document for use as its  lename.

Storing Scanned Data

This section describes the  ow of basic Scan and Store operations. It also describes an example of how to store scanned data in a mail box.

Placing Originals

Place the original on the feeder or the platen glass.

Adjust the slide guides to  t the size of your originals. Neatly place your originals with the side to be copied face up.

Open the feeder/platen cover.

Placing originals in the feeder

Placing originals on the platen glass

Selecting Function

Select [Scan and Store] from the Main Menu screen.

Press [Scan and Store].

Select [Mail Box] from the screen where you can select the type of storage location.

Place your originals face down.

Gently close the feeder/platen cover.

• If a login service, such as Department ID Management or SSO-H has been set, press

(Log In/Out)

to log out.

Select Storage

Start Scanning

Flow of Basic Operations

Specify the mail box that you want to store the  le in.

Select the desired mail box.

You may need to enter a PIN when specifying the mail box.

Press [Scan].

After specifying the settings, press

Press (Start).

If the following screen appears, press (Start) to scan the next original. After all of the originals are scanned, press [Start Storing].

(Start)

The Scan screen is displayed.

You can set various scan functions. For more information, see from p. 46 to p. 47 in this manual.

When scanning is complete, remove your originals.

Things You Can Do with the Scan and Store Functions

To scan the original and store it, press [Scan and Store] on the Main Menu screen. This section describes the functions you can use on the Scan and Store Basic Features screen and the [Options] screen. If you press [Scan] after selecting the storage location, the screen below appears.

[Select Color]

You can select the Full Color or Black mode. You can also set the machine to automatically select a color mode according to the original.

[Resolution]

If the resolution is high, you can store  ne text and images clearly. If the resolution is low, the data size becomes smaller.

[Direct]/[Copy Ratio]

This mode enables you to change the copy ratio by enlarging/ reducing a copy to a preset paper size, or by entering a value to specify a desired copy ratio.

[Scan Size]

You can select the original scanning size. If you press [Auto], the machine automatically recognizes the size of the original when scanning.

[File Format]

You can set a  le format, such as a PDF format to the scanned document so that it can be accessed from your computer.

[Favorite Settings]

You can register frequently used scan settings. You can recall the registered frequently used settings for future use.

Scan Screen

[Restore Default Set.]

This mode is useful if you want to clear all settings and reset the settings. All settings are cleared.

[2-Sided Original]

Set to scan two-sided originals. You can select [Book Type] or [Calendar Type].

[Density]

Change the exposure. You can press to make the exposure darker or to make the exposure lighter. You can set the machine to automatically adjust the exposure.

[File Name]

You can specify a  le name for the data to be scanned.

[Original Type]

Image quality for scanning is adjusted according to the type of original, such as [Text/Photo], [Map], [Printed Image], [Photo Printout], or [Text].

The available functions may di er, depending on the storage location.

Flow of Basic Operations

[Book

You can scan facing pages, such as in a book one sheet at a time.

2 Pages]

[Options]

[Nega/Posi]

This mode enables you to scan and record the original image by inverting the hues and gradations.

[Booklet Scan]

You can scan with booklet settings.

[N on 1]

You can scan multiple pages of the original and reduce the size of the images to  t onto a single page. You can also change the order of the layout.

[Erase Frame]

This mode enables you to erase shadows that appear when scanning various types of originals. You can also erase shadows of the punch holes.

[Sharpness]

This mode enables you to adjust image quality for copying. You can use this mode when you want to soften and sharpen text, lines, or the outline of the image.

[Job Build]

You can scan originals that are too many to be placed at once, by dividing them into multiple batches. After all originals are scanned, storing is started.

[Area Designation]

This mode enables you to frame areas to scan/copy, or areas to blank out in the scanned image.

[Di erent Size Originals]

You can scan originals of di erent size fed together in one group.

The available functions may di er, depending on the storage location.

Printing Stored Data

This section describes the  ow of basic Access Stored Files operations. The procedure for printing  les stored in a mail box is used here as an example.

Selecting Function

Select [Access Stored Files] from the Main Menu screen.

Press [Access Stored Files].

Select Storage

Specify the storage location for the  le.

Select [Mail Box] from the Storage Selection screen.

Select the desired mail box.

You may need to enter a PIN when specifying the mail box.

• If a log in screen for Department ID Management or SSO-H appears, you must enter the applicable authentication information (ID, password/

PIN). If the Copy Card Reader-F1 is attached,  rst insert a control card.

• If a login service, such as Department ID Management or SSO-H has been set, press

(Log In/Out)

to log out.

Select File

Start Printing

Flow of Basic Operations

Select the  le that you want to print  press [Print].

Select the  le to print.

Press [Print].

After specifying the settings, press [Start Printing].

Press [Start Printing].

You can set various print settings on the screen displayed when [Change Print Settings] is pressed. For more information, see from p. 53 to p. 55 in this manual.

The Print screen is displayed.

When printing is complete, the display returns to the Mail Box Selection screen.

Sending Stored Data

This section describes the  ow of basic Access Stored Files operations. The procedure for sending a  le stored in a mail box is used here as an example.

Selecting Function

Select [Access Stored Files] from the Main Menu screen.

Press [Access Stored Files].

Select Storage

Select [Mail Box].

Select [Mail Box] from the Storage Selection screen.

Select the desired mail box.

You may need to enter a PIN when specifying the mail box.

• If a log in screen for Department ID Management or SSO-H appears, you must enter the applicable authentication information (ID, password/

PIN). If the Copy Card Reader-F1 is attached,  rst insert a control card.

• If a login service, such as Department ID Management or SSO-H has been set, press

(Log In/Out) to log out.

Select File

Start Sending

Flow of Basic Operations

Select the  le that you want to send  press [Send].

Select the  le to send.

Press [Send].

Specify the destination  press [Start Sending].

Press [Address Book].

Select the destinations  press [OK].

Press [Start Sending].

You can set various send functions. For more information, see p. 56 to p. 57 in this manual.

Things You Can Do with the Access Stored Files Functions (File Operation)

To perform various operations on stored  les, press [Access Stored Files] on the Main Menu screen. This section describes the functions you can use to edit  les stored in a mail box. Select the  le that you want to edit from the list of stored  les, press [Edit File], and the following screen is displayed.

File Selection Screen

[Clear Selection]

Press to cancel the selection of a  le. For a mail box, if you cancel a selection, this switches to [Select All (Max 100 Files)].

List/Thumbnail

Press to select view settings of the  les stored in a mail box.

[Print List]

You can print a list of  les stored in a mail box.

[Print]

Press to display the Print Settings screen.

[Send]

Press to send a  le stored in the mail box.

1415

13 12

Edit File Screen

[Delete]

You can delete stored  les. You can erase unnecessary  les and arrange the storage location.

[Merge Multiple Files]

You can combine multiple  les in the mail box into one  le. Then you can print the combined  les as one  le.

[Insert Pages]

You can insert a speci ed  le from the mail box in front of the speci ed page of another  le from the same mail box.

[Delete Pages]

This mode enables you to erase speci ed page from a  le that is stored in a mail box.

[Edit File]

Press to display the menu for adding or deleting a  le, or displaying the detailed information of a  le.

[Display Image]

This mode enables you to preview the stored  le and check the page count.

[Details]

You can check the detailed information of the stored  le.

[Add Files (Scan and Store)]

You can scan the original and store the new  le in the selected storage location.

[Change File Name]

You can change a  le name.

[Move/Duplicate]

You can move or duplicate  les stored in the mail box.

The available functions may di er, depending on the storage location.

Things You Can Do with the Access Stored Files Functions (Print)

This section describes the functions on the Print Settings screen that you can use when printing stored  les. If you select the  le that you want to print from the list of stored  les and press [Print], the following screen is displayed.

Flow of Basic Operations

[Select Color]

You can select color mode for printing.

[Select Paper]

You can select the paper size/type and the paper source. You can also set the machine to automatically select the paper size to match the size of the stored original.

[Print Sample]

You can check the print result of one set before making multiple sets of prints. You can also print a speci ed page.

[Restore Settings]/[Change Print Settings]

You can change or restore the print settings.

[Favorite Settings]

This mode enables you to register frequently used print settings. You can recall the registered frequently used settings for future use.

[Merge Files and Print]

Press to merge multiple  les and print as one  le. This key is displayed only when multiple  les are selected.

Print Screen

Print Settings Screen

[Start Printing]

Press to start printing.

[Change No. of Copies]

Press to set the number of prints when multiple  les are selected.

* Displayed only when print settings have not been changed.

[Store Settings]

Press to store the print settings.

* Displayed only when using the Mail Box. Cannot be used when

multiple  les are selected.

[2-Sided Printing]

This mode enables you to print successive pages of a stored  le on both sides of a sheet of paper.

[Finishing]

You can collate prints in page order or into groups of the same page. You can staple the printed sheets.

* To staple printed sheets, optional products are required.

Print Range

You can set the print range using [All Pages] or [Specify Pages].

[Delete File After Printing]

Press to have a  le automatically deleted after it is printed.

[Restore Default Set.]

Press to cancel all settings.

The available functions may di er, depending on the storage location.

Things You Can Do with the Access Stored Files Functions (Print)

This section describes the functions you can use on the [Options] (1/2 and 2/2) screen of the Access Stored Files function. The [Options] screen is divided into two screens. Pressing or on the bottom right of the screen displays the next or previous screen.

[Add Cover]

You can add covers.

[Insert Sheets]/[Job Separator]

Press to insert blank sheets or chapter pages between speci ed pages. When multiple  les are selected, job separator sheets are inserted.

[Booklet]

You can layout the  les to print a booklet. You can also print a cover sheet or make a saddle stitch booklet.

* To make a saddle stitch booklet, optional products are required.

[Shift]

You can shift the position of the image to print to the desired position.

[Gutter]

This mode enables you to print with the entire original image shifted by a designated width to create a margin on the prints. You can set di erent width values for the each side of the paper.

[Print Date]

This mode enables you to print the date onto the output. You can specify the size, position, or direction of the date.

[Watermark]

This mode enables you to print a watermark and user-de ned text onto the output. You can specify the size, position, or direction.

[Copy Set Numbering]

This mode enables you to print copy set numbers. You can specify the size, position, or direction of the copy set number.

[Options] (Mail Box)

[Page Numbering]

You can print with page numbers. You can also specify the size, position, or direction of the page number.

[Secure Watermark]

You can embed hidden text, such as “CONFIDENTIAL” in the background of prints. The embedded text appears when the copies are printed, helping prevent unauthorized copying and information leakage.

[Document Scan Lock]

You can embed tracking information in prints. This increases security by preventing unauthorized copies.

[Superimpose Image]

This mode superimposes an image (image form) previously scanned, registers it in the memory of the machine, and then combines it with the  le to print.

[Print on Tab]

Load tab paper in the multi-purpose tray or paper drawer 2, and you can print onto the tabs using the Print on Tab mode.

[Adjust One-Touch Color]

You can make prints by selecting the look of the image with just one touch of a key.

[Color Balance]

You can make  ne adjustments to the color by varying the relative strength and density of yellow, magenta, cyan, and black. The color adjustments that you make can be stored and recalled for future use.

Functions with this mark require an optional product(s).

Flow of Basic Operations

7 10

(Advanced Box, the Advanced Box of Another Machine on the Same Network, Memory Media)

[Resolution]

If the resolution is high, you can print  ne text and images clearly.

[Halftones]

You can select the adjustment methods to use when printing with halftones.

[Options]

[Booklet]

This mode enables you to print documents in such a way that the prints are made into a booklet.

* To make a saddle stitch booklet, optional products are required.

[N on 1]

You can scan a  le with multiple pages and reduce the size of the pages to print onto a single page. You can also specify the order in which to print.

[Match Paper Size]

You can enlarge/reduce a  le image to match the paper size.

[Enlarge Print Area]

You can set the blank borders at each side of the page to 0” (0 mm), and print all the way to the edges of the page.

[Password to Open a Doc.]

You can print password protected PDF  les by entering the password required to open them.

[Print Comments]

You can print the PDF  le and all the comments.

[Enlarge/Reduce]

You can set the machine to enlarge or reduce data from JPEG or TIFF image  les to  t the desired paper size.

[Print Position]

You can select whether to print JPEG and TIFF image data centrally or in the top left, or specify to set the print position automatically.

[Image Orientation]

You can set the machine to compare the size of JPEG and TIFF image data and automatically change the orientation of the image to  t the desired paper size, or you can specify the orientation of the image manually for printing.

The available functions may di er, depending on the  le format.

Things You Can Do with the Access Stored Files Functions (Send)

This section describes things you can do when sending a  le stored in a mail box, and the modes available on the [Options] screen. Select the  le that you want to send from the list of stored  les, press [Send], and the following screen is displayed. An optional product is required to use the Fax function.

Send Basic Features Screen (Access Stored Files)

[Address Book]

Press to select a destination from the Address Book. You can also register frequently used e-mail, I-fax,  le server, or fax destinations in the Local Address Book.

[One-Touch]

[New Destination]

This mode enables you to specify a new destination not stored in the Address Book or one-touch buttons.

Screen for Specifying the Destination (Access Stored Files)

[Details]

You can check the detailed information for the destination selected from the address list. You can also change a new destination.

File Format

If you are sending to an e-mail address or  le server, you can specify the  le format. You can select from PDF, XPS, OOXML(pptx, docx), JPEG, or TIFF.

[Delete File After Sending]

Press to delete certain pages from a  le.

[Delete Dest.]

Press to delete a destination displayed in the destination list.

[Send to Myself]

You can specify your own e-mail address as the destination. The administrator can restrict general users to send e-mail only to their addresses.

[Specify Destinations]

Press to display the methods for specifying destinations or the destination list.

[Personal Folder]

[Cc Bcc]

Press to specify e-mail address destinations for the Cc and Bcc addresses.

[Start Sending]

Press to start sending.

Flow of Basic Operations

[Delayed Send]

This mode enables you to store a send job in memory, and have it sent at a later time.

[Job Done Notice]

Press to have the machine notify the user through e-mail when the send job is done.

[File Name]

If you set PDF(OCR), XPS(OCR), or OOXML(OCR) as the  le format, you can set [Auto (OCR)] to ‘On’ to automatically extract the  rst text block in the document for use as its  le name.

[Options]

[E-Mail Priority]

You can set a priority level when sending e-mail.

[Reply-to]

You can specify a reply-to address when sending an e-mail or I-fax.

[Subject/Message]

You can specify a subject and enter a message when sending an e-mail or I-fax. If you do not specify a subject, it will be speci ed automatically.

[Sender Name (TTI)]

You can register a department name or personal name in advance, and show this on the destination fax machine.

* Set the Sender Name after specifying the destination.

Operating the Machine from a Computer (Remote UI)

The Remote UI (User Interface) is preinstalled software in the machine that enables you to access the machine’s functions by using your computer’s Web browser. For example, the Remote UI enables you to access the machine to check job status, execute jobs, and specify various settings.

To be able to use the Remote UI, all you need is a Web browser and a network connection between your computer and the machine.

The Remote UI Is Useful in the Following Situations:

● If you want to check the job status

● If you want to edit Address Book from your computer

● If you want to check the remaining amount of paper or toner from your seat

■ To enable the Remote UI:

• Log in as the administrator  specify the following settings.

1. Press (Settings/Registration).

2. Press [Management Settings]  [License/Other]  [Remote UI].

3. Press [On]  [OK].

4. Turn OFF the main power of the machine, and then turn ON the main power again.

• The [Remote UI] setting is made e ective only after turning the machine’s main power OFF, and then ON. For instructions on turning ON/OFF the machine, see p.12, 13 in this manual.

Remote UI (Last Page)

Accessing the Remote UI from a Web Browser.

Access the Remote UI from a Web browser.

Enter the IP address of the machine in the address bar of the Web browser.

Press [ENTER] on the keyboard.

To login as the administrator, enter the System Manager ID and System PIN  click [Administrator Login].

To login as a general user, click [General User Login].

Checking the Job Status and Specifying the Settings

Check the job status and specify the settings.

Click [Status Monitor/Cancel].

Click [Settings/Registration].

To check the job status:

To specify the settings:

Flow of Basic Operations

If the Log In screen is displayed, enter the user name and password  click [Log In].

If a login service, such as Department ID Management or SSO-H has been set, enter the appropriate login information.

Printing from a Computer

If you install a printer driver in your computer, you can use the machine to print data created using application software. This section describes the  ow of basic operations to print data from your computer.

Display Print Settings Screen

Select [Print] from the [File] menu.

From the [File] menu in the application software, click [Print].

The print dialog box is displayed.

Display Properties Screen of Printer Driver

Select the printer to use.

Select the printer to use in [Printer]  click [Properties].

The properties screen of the printer driver appears.

The default setting for [Print Style] is [2-sided printing]. However, for some driver versions, [1-sided printing] is the default setting.

• Printing methods may di er, depending on the applications you are using. For details, see the instruction manuals provided with the application software.

• The screens may di er, depending on the operating system, and the type and version of the printer driver you are using.

* A printer driver is software required for printing from application software.

Specify Print Settings

Specify the print settings.

Specify the desired settings  click [OK].

To display detailed descriptions for each print setting, click [Help] on the bottom right of the Properties screen.

Start Printing

After specifying the settings, click [OK].

Click [OK].

When printing is complete, collect the output.

The print job status can be checked from the Remote UI. For more information, see p. 59 in this manual.

Flow of Basic Operations

MEMO

Routine Maintenance

Loading Paper . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 64

Loading Paper into a Paper Drawer• • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • 64

Adjusting a Paper Drawer to Hold a Di erent Paper Size• • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • •67

Loading Pre-Punched Paper • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • •69

Loading Transparencies • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • 69

Loading Paper into the Paper Deck Unit-B2 (Optional) • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • •70

Loading Tab Paper Using the Tab Feeding Attachment Kit-B1

(Optional) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 73

Loading Envelopes Using theEnvelope Feeder Attachment-D1

(Optional) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 76

How to Use the Envelope Feeder Attachment-D1 • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • 76

Preparing the Envelopes • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • •77

Loading Envelopes • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • •78

Loading the Envelope after Specifying the Size • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • •79

Replacing the Stamp Cartridge (Feeder) . . . . . . . . . . . . . . . . . . . . . . . . . . . 83

Replacing the Staple Cartridge (For Optional Products) . . . . . . . . . . . . . 87

Replacing the Staple Cartridge in the Stapler Unit (Staple Finisher-J1/Booklet Finisher-J1)• • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • 87

Replacing the Staple Case in the Saddle Stitcher Unit (Booklet Finisher-J1) • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • •89

Replacing the Staple Cartridge (Inner Finisher-E1)• • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • 92

Removing Punch Waste (External 2/3 Hole Puncher-B2) . . . . . . . . . . . . . 94

Replacing the Toner Cartridge . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 96

Replacing the Waste Toner Container . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 102

Routine Cleaning . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .105

Platen Glass and Underside of the Feeder/Platen Cover • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • 105

Manual Feeder Cleaning • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • •106

Automatic Feeder Cleaning • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • •110

Cleaning the Inside of the Main Unit• • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • 111

Cleaning the Dust Proof Glass • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • 112

Consumables . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 114

6363

Loading Paper

This section describes how to load paper.

Loading Paper into a Paper Drawer

If the selected paper runs out, or the selected paper drawer runs out of paper during printing, a screen prompting you to load paper appears on the touch panel display. Follow the procedure below to load paper into the paper drawers.

When handling paper, take care not to cut your hands on the edges of the paper.

• A screen prompting you to load paper also appears if the selected paper drawer is not fully inserted into the machine. Make sure that the paper drawer is properly in place.

• Do not load the following types of paper into the paper drawers. Doing so may cause a paper jam.

• Severely curled or wrinkled paper

• Thin straw paper

• Heavy 3 (82 lb cover to 140 lb index (221 to 256 g/m

• Paper which has been printed on using a thermal transfer printer

• The reverse side of paper which has been printed on using a thermal transfer printer

))

• Make sure that you fan the sheets of paper well before placing them. Thin paper, recycled paper, pre-punched paper, heavy paper, and transparencies should be fanned ing it.

• Never place paper or any other items in the empty part of the drawer next to the paper stack. Doing so may cause paper jams.

• When you are printing in the Staple mode, do not remove the output sheets that are waiting to be stapled. (Printing and stapling resume after you clear the paper jam.)

• Register the size and type of the loaded paper in [Paper Settings] in [Preferences] (Settings/Registration).

• You can use custom paper sizes. For more information, see e-Manual > Settings/Registration.

• You can name, register, and edit custom paper types. For more information, see e-Manual > Settings/Registration.

• The following paper sizes can be loaded into Paper Drawers 1, 2, 3, and 4:

• Paper Drawer 1: LGL, LTR, LTRR, STMTR, EXEC, and Custom size (5 1/2” x 7 1/8” to 12” x 15 3/8” (139.7 mm x 182 mm to 304.8 mm x 390 mm))

• Paper Drawer 2: 12” x 18”, 11” x 17”, LGL, LTR, LTRR, STMTR, EXEC, Tab, envelopes, and Custom size (5 1/2” x 7 1/8” to 12” x 18” (139.7 mm x 182 mm to 304.8 mm x

457.2 mm))

• Paper Drawers 3 and 4: 12” x 18”, 11” x 17”, LGL, LTR, LTRR, STMTR, EXEC, and Custom size (5 1/2” x 7 1/8” to 12” x 18” (139.7 mm x 182 mm to 304.8 mm x 457.2

mm))

• Tab paper can be loaded into Paper Drawer 2 only if the Tab Feeding Attachment Kit-B1 is attached.

• Envelopes can be loaded into Paper Drawer 2 only if the Envelope Feeder Attachment-D1 is attached.

• Paper Drawers 3 and 4 are available for use only if the Cassette Feeding Unit-AD2 is attached.

• For more information on the paper types that can be loaded in Paper Drawers 1, 2, 3, and 4, see e-Manual > Basic Operations.

• If a message prompting you to load paper appears during printing, the remaining prints are automatically made after you load the correct paper. If you select a di erent paper source, the remaining prints are made after you press [OK].

• Press [Cancel] to cancel printing.

2 3

1, 2

Open the paper drawer.

1. Press the open button on the paper drawer in which you want to load paper.

2. Grip the handle, and pull out the paper drawer until it stops.

Routine Maintenance

Prepare the paper to load.

Open the packaging for the paper, and remove the paper stack.

• For high-quality printouts, use paper recommended by Canon.

• Before loading paper, always fan the sheets several times, and align the edges to facilitate feeding.

Load the paper stack into the paper drawer.

1. Make sure that the paper size plate of the paper drawer matches the size of the paper loaded in the paper drawer.

2. Load the paper stack against the right wall of the paper drawer.

3. Gently push the paper drawer back into the machine until it clicks into place in the closed position.

When returning the paper drawer to its original position, be careful not to get your  ngers caught, as this may result in personal injury.

• Paper which is curled must be straightened out before loading it into the paper deck unit.

• You will not be able to make copies or print if you load paper that exceeds the loading limit mark (

), or if the paper drawer

is not completely pushed into the machine.

• Make sure that the height of the paper stack does not exceed the loading limit mark (

• Always check that the paper drawers are in place.

• When loading paper into the paper drawer for the  rst time, set the paper size dial to match the paper size being loaded. (See “Adjusting a Paper Drawer to Hold a Di erent Paper Size,” on p. 67.)

• The number of sheets that can be loaded in the paper drawers is 550 sheets (20 lb bond (80 g/m

)).

• If there are instructions on the paper package about which side of the paper to load, follow those instructions.

• When the paper is loaded into the paper drawer, the side facing up is the one printed on.

• If problems, such as poor print quality or paper jams occur, try turning the paper stack over and reloading it.

• For more information on the print direction of preprinted paper (paper which has logos or patterns already printed on it), see e-Manual > Copy.

• Rewrap any remaining paper in its original package, and store it in a dry place, away from direct sunlight.

• If paper runs out and printing is stopped, load a new paper stack. Printing restarts after the new paper stack is loaded.

• If you print on the paper which has absorbed moisture, steam may come out from the output area of the machine. This is because the moist on the paper evaporates when the high temperature is applied when a toner is  xed to the paper. It is not a malfunction. (This especially happens in low room temperature.)

Adjusting a Paper Drawer to Hold a Di erent Paper Size

If you want to load a di erent size paper into a paper drawer, follow the procedure described below to adjust the paper drawer guides.

When handling paper, take care not to cut your hands on the edges of the paper.

Only the paper drawers can be adjusted to hold di erent paper sizes.

Adjusting a Paper Drawer

Remove the paper loaded in the paper drawer.

Adjust the position of the paper drawer guides.

Routine Maintenance

1. Press the open button on the paper drawer for which you want to adjust the paper size.

2. Grip the handle, and pull out the paper drawer until it stops.

3. Remove all of the remaining paper.

1. Slide the left guide while

Slide the guides until they click into place. If the left guide and front guide are not aligned correctly, the paper size will not correctly appear on the touch panel display. It is also necessary to adjust the guides correctly to avoid causing a paper jam, dirty prints, or making the inside of the machine dirty.

squeezing it on the top to align it with the mark for the desired paper size.

2. Slide the front guide while squeezing it on the top to align it with the mark for the desired paper size.

1, 2

Load the appropriate size paper into the paper drawer.

1. Make sure that the paper size setting of the paper drawer matches the size of the paper to load in the paper drawer.

2. Load the paper stack against the right wall of the paper drawer.

Change the paper drawer’s paper size plate to match the new paper size.

The paper size that cannot be used depending on the model and settings is also listed on the paper size plate.

Gently push the paper drawer back into the machine until it clicks into place in the closed position.

When returning the paper drawer to its original position, be careful not to get your  ngers caught, as this may result in personal injury.

1. Open the inside cover of the paper drawer, and lift up the plate.

2. Rotate the plate so that the new paper size is on the right side of the plate.

3. Insert the plate straight down, and close the inside cover.

Only LTR transparencies can be used. Make sure that the left guide is set to ‘LTR’ when loading transparencies in a paper drawer. If transparencies of a di erent size (other than LTR) are loaded in a paper drawer, the paper size and remaining amount of paper will not be detected correctly.

Loading Envelopes into the Multi-Purpose Tray

Feeding direction into the multi-purpose tray di ers, depending on the type of the envelopes. Preparation is required beforehand to prevent wrinkling or paper jam. For more information, see e-Manual > Basic Operations.

Loading Pre-Punched Paper

You can load pre-punched paper in the multi-purpose tray, paper deck, or paper drawers. When loading prepunched paper, take note of the orientation of the binding holes and the image. When the paper is loaded into the multi-purpose tray, the side facing down is the one printed on.

If you want to output prints with the printed face down, select plain paper with horizontal (landscape) orientation in [Select Paper]. (See e-Manual > Copy.)

Loading Transparencies

You can load transparencies in the multi-purpose tray and the paper drawers. Transparencies have a front and back side. Load transparencies correctly to achieve sharp printing results. When the paper is loaded into the multi-purpose tray, the side facing down is the one printed on.

• You can load only LTR size transparencies.

• When loading transparencies, make sure to hold only the edges of the sheets and avoid touching the print surface.

• Do not load transparencies while the machine is printing. Doing so may cause a paper jam.

• Use only transparencies intended for use with this machine. If you use other transparencies, you may cause damage to the machine.

• It is recommended that output transparencies are immediately removed from the output tray to avoid folding of the transparencies and paper jams.

• Return the remaining transparencies to their original package for storage, avoiding locations subject to high temperatures and humidity. Leaving transparencies loaded for an extended period of time may cause the sheets to stick together and result in a paper jam.

• Leaving transparencies loaded for an extended period of time may cause the sheets to stick together and result in di culties feeding the transparencies. In this case, fan the loaded transparency sheets, or if you have loaded 50 or more sheets, reduce the number of sheets to less than 50 or use new transparencies.

• When printing on transparencies, depending on the type of image, the image may become dense. When this happens, adjust the density for the output image.

If a paper jam occurs, fan the loaded transparency sheets well.

Routine Maintenance

Loading Paper into the Paper Deck Unit-B2 (Optional)

If there is no paper in the paper deck unit when you select it, or the paper deck unit runs out of paper during printing, a screen prompting you to load paper appears on the touch panel display. Follow the procedure below to load paper into the paper deck unit.

When handling paper, take care not to cut your hands on the edges of the paper.

• The Paper Deck Unit-B2 can only accommodate paper from 14 lb bond to 60 lb cover (52 to 163 g/m multi-purpose tray to load paper that is heavier.

• If paper runs out and printing is stopped when you are printing in the Staple mode, do not remove the output sheets that are waiting to be stapled. (Printing and stapling resume after you clear the paper jam.)

• Paper Deck Unit-B2 is an optional product.

• Only load LTR paper into the Paper Deck Unit-B2. Paper cannot be loaded horizontally.

) in weight. Use the

Open the paper deck unit.

1. Press the open button.

2. Open the paper deck unit.

The inside lifter automatically descends to the paper loading position.

If the machine is in the Sleep mode (the touch panel is not displayed, and only (Energy Saver) is lit), you may be unable to open the paper deck unit. In this case, press and then press the open button on the paper deck unit.

(Energy Saver) to reactivate the machine,

Prepare the paper to load.

Open the packaging for the paper, and remove the paper stack.

Routine Maintenance

• For high-quality printouts, use paper recommended by Canon.

• Before loading paper, always fan the sheets several times, and align the edges to facilitate feeding.

Load the paper stack into the paper deck unit.

1. Load the paper stack against the back left guide of the paper deck unit.

2. Close the paper deck unit.

When the paper deck unit is closed, the inside lifter automatically ascends, and the machine becomes ready for printing.

When closing the paper deck unit, be careful not to get your  ngers caught, as this may result in personal injury.

• Do not load the following types of paper into the paper deck unit. Doing so may cause a paper jam.

• Severely curled or wrinkled paper

• Thin straw paper

• Transparencies

• Paper which has been printed on using a thermal transfer printer (Do not print on the reverse side of this paper either.)

• Paper which is curled must be straightened out before loading it into the paper deck unit.

• You will not be able to make copies or print if you load paper that exceeds the loading limit mark (

), or if the paper drawer

is not completely pushed into the paper deck unit.

• Make sure that the height of the paper stack does not exceed the loading limit mark (

• Always check that the paper deck unit is closed.

• The paper deck unit holds up to 2,700 sheets of paper (20 lb bond (80 g/m

)).

• Load the paper stack in stages, adding approximately 500 sheets of paper at a time. If the paper deck unit can accommodate more paper, the lifter will descend.

• If there are instructions on the paper package about which side of the paper to load, follow those instructions.

• When the paper is loaded into the paper deck unit, the side facing down is the one printed on.

• If problems, such as poor print quality or paper jams occur, try turning the paper stack over and reloading it.

• For more information on the print direction of preprinted paper (paper which has logos or patterns already printed on it), see e-Manual > Copy.

• Rewrap any remaining paper in its original package, and store it in a dry place, away from direct sunlight.

• If paper runs out and printing is stopped, load a new paper stack. Printing restarts after the new paper stack is loaded.

Loading Tab Paper Using the Tab Feeding Attachment Kit-B1 (Optional)

This section describes how to load tab paper in Paper Drawer 2 using the Tab Feeding Attachment Kit-B1.

Only LTR Tab Paper can be used.

• When you load tab paper, make sure to register the paper type. (See e-Manual > Settings/Registration.)

• If you want to insert printed tab paper as a chapter page, insert a blank paper where the tab paper will be inserted.

Open the drawer.

1. Press and release the button on Paper Drawer 2.

2. Grip the handle, and pull out the paper drawer until it stops.

Routine Maintenance

Attach the Tab Feeding Attachment Kit-B1 to Paper Drawer 2.

1. Place the Tab Feeding Attachment Kit-B1 into the

1, 2

holes of the paper drawer.

2. Push it in as far as possible.

Load the tab paper into the paper drawer.

Load the tab paper face up with the tabs to the left side, as shown in the illustration below.

• Paper which has been rolled or curled must be straightened out prior to use.

• Make sure that the height of the paper stack does not exceed the limit mark ( paper drawer.

Squeeze the lever on the front guide, as shown in the illustration. While squeezing the lever, slide the front guide until it  ts the tab paper.

* Front Guide

) at the back of the

Gently push the paper drawer back into the machine until it clicks into place in the closed position.

Routine Maintenance

When returning the paper drawer to its original position, be careful not to get your  ngers caught, as this may result in personal injury.

• Never place paper or any other items in the open part of the paper drawer next to the paper stack. Doing so may cause a paper jam.

• When you are not loading tab paper, make sure to remove the Tab Feeding Attachment Kit-B1 from the paper drawer. Using the Tab Feeding Attachment Kit-B1 for storing paper other than tab paper may cause a paper jam.

Loading Envelopes Using theEnvelope Feeder Attachment-D1 (Optional)

This section explains how to use the Envelope Feeder Attachment-D1.

TheEnvelope Feeder Attachment-D1 can only be attached to Paper Drawer 2.

How to Use the Envelope Feeder Attachment-D1

The following types of envelopes can be loaded into the Envelope Feeder Attachment-D1: No. 10(COM10), Monarch, DL, and ISO-C5. The setting of the machine and guide size is set to No. 10(COM10) as the default setting.

• When you attach theEnvelope Feeder Attachment-D1 to the paper drawer, do not forcefully move the front guide of the paper drawer in the wrong direction. Doing so may detach theEnvelope Feeder Attachment-D1 from the paper drawer.

• Do not print on both sides of an envelope. Doing so may cause paper jams, dirty prints, or make the inside of the machine dirty.

• Do not load the following types of envelopes inside the envelope cassette. Doing so may cause paper jams, dirty prints, or make the inside of the machine dirty.

- Curled, creased, or folded envelopes

- Very thick or thin envelopes

- Damp or wet envelopes

- Torn envelopes

- Irregularly shaped envelopes

- Envelopes with clasps or windows

- Envelopes that have already been sealed

- Envelopes with holes or perforations

- Envelopes with specially coated surfaces

- Envelopes made of surface treated colored paper

- Envelopes that are self-sticking, which use ink, glue, or other substances that can melt, burn, vaporize, or emit smells under the heat of a  xing unit (approximately 418°F). Depending on the materials used for the seal, the glue may melt under the  xing unit’s heat, sealing the envelopes.

• When the envelope cassette is attached and envelope is selected for the paper type, the envelope is ejected to the tray under the scanner unit.

• If you are printing on envelopes, empty the output tray when up to 10 printed envelopes accumulate in the tray.

• Envelopes should be stored in a place away from high-temperatures and humidity.

• If there is a temperature di erence between the location where the envelopes are stored and the location where the envelopes are being printed, leave the envelopes in the printing location at room temperature before you use them.

• Correctly match the paper size dial, size switch, and [Register Envelope Drawer] in [Preferences] (Settings/Registration) with the size of the envelopes being loaded. Failure to do so may cause paper jams, dirty prints, or make the inside of the machine dirty.

• If you want to adjust the width guides to load ISO-C5 envelopes, contact your local authorized Canon dealer.

• For more information on envelope types that can be loaded in the Envelope Feeder Attachment-D1, see e-Manual > Basic

• Sizes of the envelopes are as follows:

Operations.

- No.10(COM10): 4 1/8” × 9 1/2” (104.7 mm × 241.3 mm)

- Monarch: 3 7/8” × 7 1/2” (98.4 mm × 190.5 mm)

- DL: 4 3/8” × 8 5/8” (110 mm × 220 mm)

- ISO-C5: 6 3/8” × 9” (162 mm × 229 mm)

Preparing the Envelopes

This section explains how to prepare the envelopes before loading them into the paper drawer.

Using curled, creased, or folded envelopes may cause paper jams. Load envelopes after following the procedure below.

Neatly align the envelopes.

1. Place the envelopes on a clean, level surface, and press all the way around the envelopes by hand, in the direction of the arrows, to remove any curls.

Repeat this step  ve times for each set of  ve envelopes.

Hold down the four corners of the envelopes  rmly, so that they and the sealed or glued portion stay  at.

Routine Maintenance

* Flap

• If you use envelopes that have glue attached to their  aps, the glue may melt due to the heat and pressure of the  xing unit.

• Take particular care to spread the envelopes out in the direction that they will be fed.

• Do not print on the back side of the envelopes (the side with the  ap).

• If the envelopes become  lled with air,  atten them by hand before loading them into the Envelope Feeder Attachment-D1.

Loading Envelopes

This section explains how to load envelopes into Paper Drawer 2.

Open the drawer.

1. Press and release the button

Load the envelopes into the drawer.

on Paper Drawer 2.

2. Grip the handle, and pull out the paper drawer until it stops.

1. Load 10 envelopes at a time with the side you want to print on facing up. While loading the envelopes, press down on the left side of the receptacle to lock them into place.

2. Align the leading edges of the envelopes, and make sure that they are held in place under the claws.

Load the envelopes as shown below.

• Envelopes which have been rolled or curled must be straightened out prior to use.

• Make sure that the height of the envelope stack does not exceed the height limit mark (

• The maximum height (quantity) of envelopes that can be loaded into the cassette is approximately 1 1/4” (30 mm).

• The maximum height (quantity) of envelopes varies, depending on the envelope type and user operating conditions, but as a reference, 1 1/4” (30 mm) is approximately 50 envelopes.

Gently push the paper drawer back into the machine until it clicks into place in the closed position.

Routine Maintenance

When returning the paper drawer to its original position, be careful not to get your  ngers caught, as this may result in personal injury.

Never place paper or any other items in the empty part of the paper drawer next to the envelopes. Doing so may cause paper jams.

If output has been stopped due to an insu cient number of envelopes, load more envelopes, and follow the instructions on the touch panel display. Printing resumes.

Loading the Envelope after Specifying the Size

This section explains how to load the envelopes that are speci ed in Settings/Registration into the envelope cassette.

Make sure that you change the envelope settings from the Settings/Registration screen before carrying out the following procedure. (See e-Manual > Settings/Registration.) Otherwise, the machine may not recognize the changes you have made.

Open the drawer.

1. Press and release the button

on Paper Drawer 2.

2. Grip the handle, and pull out the paper drawer until it stops.

Remove the drawer and envelopes.

1. Pull and lift the paper drawer out of the machine by holding its left and right sides with both hands.

Slide the left guide to align it with the mark for the desired envelope size.

2. Remove the envelopes that are loaded in the paper drawer (several envelopes at a time).

* Left Guilde

Adjust the front guide.

1. Loosen the two screws  xing the front width guide of the envelope feeder attachment.

2. Press down on the envelope receptacle, and move the front width guide to align it with the mark for the desired envelope size.

3. Fix the front width guide in place with the screws.

Adjust the rear width guide in the same way as in step 4.

Load the envelopes.

1. Load 10 envelopes at a time

2. Align the leading edges of

Routine Maintenance

with the side you want to print on facing up. While loading the envelopes, press down on the left side of the receptacle to lock them into place.

the envelopes, and make sure that they are held in place under the claws.

Load the envelopes as shown below.

• Envelopes which have been rolled or curled must be straightened out prior to use.

• Make sure that the height of the envelope stack does not exceed the height limit mark (

• The maximum height (quantity) of envelopes that can be loaded into the cassette is approximately 1 1/4” (30 mm).

• The maximum height (quantity) of envelopes varies, depending on the envelope type and user operating conditions, but as a reference, 1 1/4” (30 mm) is approximately 50 envelopes.

For details on how to change the registered envelope information for the drawer, see e-Manual > Settings/ Registration.

Insert the drawer.

1. Gently push the paper drawer back into the machine until it clicks into place in the closed position.

2. Check the paper size dial, and then register the envelope size in Settings/Registration.

For details on how to register envelope sizes, see e-Manual > Settings/Registration.

When returning the paper drawer to its original position, be careful not to get your  ngers caught, as this may result in personal injury.

Never place paper or any other items in the empty part of the paper drawer next to the envelopes. Doing so may cause paper jams.

If output has been stopped due to an insu cient number of envelopes, load more envelopes, and follow the instructions on the touch panel display. Printing resumes.

Replacing the Stamp Cartridge (Feeder)

Originals sent via the feeder can be stamped to indicate that they have been sent. Replace the stamp cartridge when the stamp mark is faint or no longer visible.

When replacing the stamp cartridge, take care not to allow ink to come into contact with your hands or clothing. If ink gets onto your hands or clothing, wash it o immediately with cold water.

Open the feeder.

Routine Maintenance

Pull the lever above the feeder, and open the document scan cover.

Open the document scan cover carefully, as not to scratch the platen glass.

Open the stamp cover.

Remove the old stamp cartridge.

Push in the new stamp cartridge until it clicks.

• Insert the stamp cartridge so that it is not slanted.

• Insert the stamp cartridge properly, or paper jams may occur.

Close the stamp cover.

Routine Maintenance

When closing the cover, be careful not to get your  ngers caught, as this may result in personal injury.

Close the cover of the document scanning area until it clicks.

When closing the cover, be careful not to get your  ngers caught, as this may result in personal injury.

Close the feeder.

• When closing the feeder, be careful not to get your  ngers caught, as this may result in personal injury.

• Be aware that the light emitted from the platen glass may be very bright when closing the feeder.

Replacing the Staple Cartridge (For Optional Products)

This section describes how to replace the staple case and staple cartridge in the stapler unit and saddle stitcher unit.

• The Staple Finisher-J1, Booklet Finisher-J1, and Inner Finisher-E1 are optional products.

• We recommend that you order staple cartridges from your local authorized Canon dealer before your stock runs out.

• Use only staple cartridges intended for use with this machine.

Replacing the Staple Cartridge in the Stapler Unit (Staple Finisher-J1/Booklet Finisher-J1)

When the Staple Finisher-J1 or Booklet Finisher-J1 is almost out of staples and the staple cartridge in the stapler unit must be replaced, a screen prompting you to replace the staple cartridge appears on the touch panel display. Follow the procedure described below to replace the staple cartridge.

Open the front cover of the  nisher.

Routine Maintenance

*1 *2

*1 Booklet Finisher-J1 *2 Staple Finisher-J1

Pull out the staple case, holding it by the green tab.

Pull out the empty staple cartridge from the staple case.

PUSH

1. Press the areas indicated by PUSH on both sides of the staple case.

2. Once you have released the spring-loaded case, pull out the staple cartridge.

Insert a new staple cartridge into the staple case.

• Do not remove the seal that holds the staples together before you place the staple cartridge into the staple case.

• Only one staple cartridge can be inserted at a time.

• Make sure that you pull the seal straight out. If you pull it out at an angle, it may tear.

1. Insert a new staple cartridge.

2. Press the spring-loaded case down until it clicks into place.

3. Remove the seal holding the

staples together, by pulling it straight out.

Gently push the staple case back into the  nisher and push down  rmly until it is securely in place.

Close the front cover of the  nisher.

When closing the front cover of the  nisher, be careful not to get your  ngers caught, as this may result in personal injury.

After the cover is closed, the stapler unit may automatically perform a “dry” stapling operation to reposition the staples.

Replacing the Staple Case in the Saddle Stitcher Unit (Booklet Finisher-J1)

When the saddle stitcher unit of the Booklet Finisher-J1 is almost out of staples and the staple case must be replaced, a screen prompting you to replace the staple case appears on the touch panel display. Follow the procedure described below to replace the staple case.

If necessary, remove all output paper in the booklet tray before replacing the staple cartridge of the saddle stitcher unit.

• This procedure is necessary only if the Booklet Finisher-J1 is attached (the Booklet Finisher-J1 is an optional product).

• We recommend that you order staple cases from your local authorized Canon dealer before your stock runs out.

• Use only staple cases intended for use with this machine.

• Remove the black part on the end before inserting the staple case.

Routine Maintenance

Open the front cover of the  nisher.

Pull out the saddle stitcher unit, and then push the stapler unit up.

*1 Stapler Unit *2 Saddle Stitcher Unit

Insert the new staple case.

1. Grip the handle of the saddle stitcher unit, and pull out until it stops.

2. Pull the stapler unit of the saddle stitcher unit towards you, and then push it up.

1. Pull out the empty staple case, holding it by its left and right sides.

2. Push the new staple case in until it clicks into place.

• Only one staple case can be inserted at a time.

• When replacing the staple cases, replace both the front and back staple cases.

Push the saddle stitcher unit back into its original position.

When pushing the saddle stitcher unit back into its original position, be careful not to get your  ngers caught, as this may result in personal injury.

Close the front cover of the  nisher.

1. Pull the stapler unit of the saddle stitcher unit towards you, and then push it down into its original position.

2. Grip the handle of the saddle stitcher unit, and return it to its original position.

Routine Maintenance

When closing the front cover of the  nisher, be careful not to get your  ngers caught, as this may result in personal injury.

When you have replaced the staple case, be sure to manually reposition the staples in the saddle stitcher unit. (See e-Manual > Settings/Registration.)

Replacing the Staple Cartridge (Inner Finisher-E1)

When the Inner Finisher-E1 is almost out of staples and the staple cartridge must be replaced, a screen prompting you to replace the staple cartridge appears on the touch panel display. Follow the procedure described below to replace the staple cartridge.

Pull out the staple case from the  nisher.

1. Open the front cover of the

Pull out the empty staple cartridge from the staple case.

 nisher.

2. Lift and pull out the staple case from the stapler unit, holding it by the green tab.

PUSH

Insert a new staple cartridge into the staple case.

1. Press the areas indicated by PUSH on both sides of the staple case.

2. Once you have released the spring-loaded case, pull out the staple cartridge.

1. Insert a new staple cartridge.

2. Press the spring-loaded case down until it clicks into place.

3. Remove the seal holding the staples together, by pulling it straight out.

• Do not remove the seal that holds the staples together before you place the staple cartridge into the staple case.

• Only one staple cartridge can be inserted at a time.

• Make sure that you pull the seal straight out. If you pull it out at an angle, it may tear.

Attach the staple case to the  nisher.

1. Gently push the staple case back into the  nisher and push down  rmly until it is securely in place.

2. Close the front cover of the  nisher.

Routine Maintenance

When closing the front cover of the  nisher, be careful not to get your  ngers caught, as this may result in personal injury.

After the cover is closed, the stapler unit may automatically perform a “dry” stapling operation to reposition the staples.

Removing Punch Waste (External 2/3 Hole Puncher-B2)

This section describes how to remove punch waste from the puncher. When the punch waste tray of the Puncher becomes full, a screen prompting you to remove the punch waste appears on the touch panel display. Follow the procedure described below to remove the punch waste.

• The External 2/3 Hole Puncher-B2 is an optional product.

• The External 2/3 Hole Puncher-B2 is available only when the Staple Finisher-J1 or Booklet Finisher-J1 is attached.

Pull out the punch waste tray.

1. Open the front cover of the puncher.

2. Pull out the punch waste

tray.

Discard the punch waste.

Make sure that the punch waste tray is completely emptied.

Return the punch waste tray to its original position.

1. Push the punch waste tray back into its original

When closing the cover, be careful not to get your  ngers caught, as this may result in personal injury.

If the punch waste tray is not securely in place, you cannot make copies or prints in the Hole Punch mode.

position.

2. Close the front cover of the puncher.

Routine Maintenance

Replacing the Toner Cartridge

When the message <Replace toner cartridge. (Black)> is displayed on the touch panel display, press on the bottom right and replace the toner cartridge for the displayed color.

When the Black toner or all of the toners run out completely and prints can no longer be made, a screen with instructions on how to replace the toner cartridge appears on the touch panel display. Follow the procedure described below to replace the toner cartridge. If you press [Close], you can continue operations, such as setting modes and scanning originals, even if you do not replace the toner cartridge immediately.

• Do not burn or throw used toner cartridges into open  ames, as this may cause the toner to ignite, resulting in burns or a  re.

• If you accidentally spill or scatter toner, carefully gather the toner particles together or wipe them up with a soft, damp cloth in a way that prevents inhalation. Never use a vacuum cleaner that does not have safeguards against dust explosions to clean up spilled toner. Doing so may cause a malfunction in the vacuum cleaner, or result in a dust explosion due to static discharge.

• Keep toner out of the reach of small children.

• If toner is ingested, consult a physician immediately.

• If toner gets onto your hands or clothing, wash it o immediately with cold water. Washing it o with warm water will set the toner, and make it impossible to remove the toner stains.

• Use only toner cartridges intended for use with this machine.

• For information on the supported Canon genuine toner, see “Consumables,” on p. 114.

• Do not replace toner cartridges until the message prompting you to do so appears.

• You can replace a toner cartridge while the machine is printing.

• The color of the toner to be replaced is displayed on the touch panel display. If multiple toner cartridges must be replaced, replace the toner cartridges in the following order: Black, Yellow, Magenta, Cyan.

• If you continue copying or printing in black-and-white after cyan, magenta, or yellow toner runs out, do not remove the depleted toner cartridges from the machine.

• You can display an error message informing the user that the remaining toner is low. For instructions on displaying the remaining toner error message, see e-Manual > Settings/Registration. For instructions on deleting the remaining toner error message, see e-Manual > Settings/Registration.

• Complete instructions on how to replace the toner cartridge can be accessed by pressing [Previous] or [Next] on the touch

• If toner runs out during a print job, the remaining prints are made after you replace the toner cartridge.

• If black toner is left, you can continue copying and printing in black-and-white. However, if a job is interrupted because cyan,

• After replacing toner cartridges, if printed colors are di erent from the colors printed before you replaced the toner cartridges,

panel display.

magenta, or yellow toner runs out, copying and printing in black-and-white is only possible for functions other than the function being used for the interrupted job.

perform an [Auto Adjust Gradation] in [Adjustment/Maintenance] (Settings/Registration). (See e-Manual > Settings/ Registration.)

Press [ ].

Routine Maintenance

If the Black toner or all of the toners run out, this step is not necessary.

Open the toner replacement cover holding both sides.

Select the color of the toner you want to replace from the display on the control panel  press [Remove Toner Cartridges].

If the toner with content remaining is selected, the message <The selected toner can still be used. Do you want to replace it?> is displayed. If you want to continue replacement, press [Yes]. If you do not want to replace the toner, press [No].

Wait for the internal cover to open automatically, and pull the toner cartridge out of the toner supply port.

Routine Maintenance

*1 *2

*1 Black Toner Cartridge *2 Cyan, Magenta, or Yellow Toner Cartridge

If the internal cover does not automatically open because of reasons such as closing of the toner replacement cover, an error message is displayed. Repeat the procedure from step 1.

Do not burn or throw used toner cartridges into open  ames, as this may cause the toner remaining inside the cartridges to ignite resulting in burns or a  re.

• Do not open the internal cover by force, as doing so may damage the machine.

• Never touch the tip of the toner cartridge or subject it to shock by hitting it. Doing so may cause the toner cartridge to leak.

Prepare the new toner cartridge.

Hold the new toner cartridge in your hands, as shown below, and gently tilt it up and down 10 times.

Twist the red protective cap of the new toner cartridge in the direction of the arrow to remove it.

Push the new toner cartridge in as far as possible.

*1 *2

*1 Black Toner Cartridge *2 Cyan, Magenta, or Yellow Toner Cartridge

When replacing toner cartridges, make sure that the color of the toner cartridge matches the color of label on the internal cover.

100

Canon C5235, C5235A Operation Guide

Specifications and Main Features

Frequently Asked Questions

User Manual

Before You Start Using This Machine

What This Machine Can Do

Main Power and Energy Saver Key

Parts and Their Functions

Control Panel and Touch Panel Display

Main Menu Screen Settings

Changing Settings According to Your Needs

Flow of Basic Operations

How to Make a Copy

Things You Can Do with the Copy Functions

Sending a Fax

Things You Can Do with the Fax Functions

Sending Scanned Data (E-Mail/I-Fax/File Servers)

Things You Can Do with the Scan and Send Functions

Storing Scanned Data

Things You Can Do with the Scan and Store Functions

Printing Stored Data

Sending Stored Data

Things You Can Do with the Access Stored Files Functions (File Operation)

Things You Can Do with the Access Stored Files Functions (Print)

Things You Can Do with the Access Stored Files Functions (Send)

Operating the Machine from a Computer (Remote UI)

Printing from a Computer

Routine Maintenance

Loading Paper

Loading Tab Paper Using the Tab Feeding Attachment Kit-B1 (Optional)

Replacing the Stamp Cartridge (Feeder)

Replacing the Staple Cartridge (For Optional Products)

Removing Punch Waste (External 2/3 Hole Puncher-B2)

Replacing the Toner Cartridge