Canon FaxPhone B150, Bubble Jet FAX-B150 User Manual
How to use this User’s Guide
Before you use this user’s guide, read this list of symbols, terms and abbreviations to become
familiar with them. A complete glossary of terms is included at the end of this guide.
• Document
The original sheet(s) of paper you send, receive or copy with your fax.
•Menu
A list of options or features from which you select an item to set up or change.
• Numeric buttons
The round buttons on the operation panel with digits 0 through 9, and # on them.
• Arrow buttons
The buttons used to display choices and change settings. These buttons also
change the volume setting of the speaker.
• STOP button
•START/COPY button
•Transaction number
• TX/RX NO. XXXX
•TX
•RX
• NOTE
STOP
Press
Press
A number automatically assigned everytime you send or receive a fax. Transaction
numbers are 4-digit numbers that can help you keep track of the documents you send and
receive.
Represents the transaction number when displayed on the LCD, where XXXX is the
4-digit transaction number.
Stands for transmit or send.
Stands for receive.
A note describes important points and helpful hints, or how to avoid minor difficulties.
to cancel any operation or to cancel the selection of a menu item.
START/COPY
to start an operation or register a setting.
As an ENERGY STAR Partner, Canon has determined that the
FAX-B150 meets the ENERGY STAR guidelines for energy
efficiency.
Trademarks
Canon and BJ are registered trademarks, and Bubble Jet is a trademark of Canon Inc.
Copyright
Copyright© 1997 by Canon Inc. All rights reserved. No part of this publication may be reproduced, transmitted, transcribed, stored in a retrieval system, or translated into any language or computer language in any form
or by any means, electronic, mechanical, magnetic, optical, manual or otherwise, without the prior written
permission of Canon Inc.
This CE Marking shows compliance of this equipment with Directive 73/23/EEC and Directive 89/336/EEC
(as amended by Directive 92/31/EEC), both as amended by Directive 93/68/EEC.
Canon Inc./Canon Europa N.V.
ii
Welcome
Thank you for choosing the Canon FAX-B150 Bubble JetTM facsimile. The compact,
upright design of the fax means it takes up less space in your work area. The bubble
jet print mechanism uses cut-sheet plain paper, so you get crisp reproductions of
your fax documents and copies.
The FAX-B150 has a number of features that make it ideal for small to mediumsized offices with a single telephone line.
Features
Plain paper
The fax accepts A4, letter, and legal size cut-sheet plain paper for crisp reproduction
and faxes that are flat and easy to write on.
Automatic switching between fax and voice calls
The fax recognises incoming fax calls, and automatically switches to receive mode.
Automatic dialling
A variety of dialling methods allows you to register frequently used fax numbers and
phone numbers and access them by pressing one or a few buttons.
Error Correction Mode (ECM) TX / RX
Automatically helps correct transmission errors due to system and telephone line
noise.
Delayed transmission
Sends a fax automatically at a later time, for example, at night when telephone rates
are lower.
360 dpi copy mode
Lets you make copies at 360 × 360 dpi.
iii
Notice for connection to telecommunication systems in the United
Kingdom and the Republic of lreland
Approval Number 607721 (UK)
Your Canon FAX-B150 has been approved against the requirements of NTR3 for use in the UK and complies with the
requirements of 91/263 EEC. The CE mark is applied in respect of the requirements of 72/23 EEC and 89/336 EEC. (UK)
It is intended for connection to analogue two wire public telecommunication networks.
Connect the supplied cable to this socket first, then to the telephone line.
There are two auxiliary sockets to which equipment approved for direct connection to the network may be connected.
If required, a suitable adaptor, approved under Approval Number NS/G/23/L/100005 for direct and indirect connections
between the fax machine and any piece of approved telecommunications apparatus, is available from your Canon supplier. (UK)
This socket is intended for connection of an answering machine or similar device.
This socket is intended for connection of a telephone.
Voltage and current available at these sockets is determined by the network to which the line cable is connected. They will
not normally exceed the limits for TNV as described in EN60950.
Canon recommend that any additional equipment connected in the installation is connected to one of these sockets. Do not
connect additional equipment through parallel sockets elsewhere on the telephone line.
This equipment is not intended or recommended for making calls to emergency services.
iv
For your safety (Australia only)
To ensure safe operation the three-pin plug supplied must be inserted only into a standard three-pin power point which is
effectively earthed through the normal household wiring.
Extension cords used with the equipment must be three-core and be correctly wired to provide connection to earth.
Wrongly wired extension cords are a major cause of fatalities.
The power point shall be located near the equipment and shall be easily accessible.
The fact that the equipment operates satisfactorily does not imply that the power point is earthed and the installation is
completely safe. For your safety, if in any doubt about the effective earthing of the power point, consult a qualified
electrician.
Caution (New Zealand only)
1. This equipment may not necessarily provide for the effective hand-over of a call to or from a telephone connected to
the same line.
2. The Operation of this equipment on the same line as telephone or other equipment with audible warning devices or
automatic ring detectors will give rise to bell tinkle or noise and may cause false tripping of the ring detector. Should
such problems occur, the user is not to contact telecom faults service.
3. Should this eqquipment become physically damaged, disconnect immediately from the Telecom connection and
power source and contact your nearest service agent.
4. To relocate this equipment please.
1) Disconnect the equipment from the Telecom connection.
2) Disconnect the equipment from the power source.
3) Reconnect the equipment to the power source.
4) Reconnect the equipment to the Telecom connection.
5. If the supply cord of this equipment is damaged, it must be replaced by the special cord (Parts No.:HH2-1910).
6. Not all standard telephones will respond to incoming ringing when connected to the extension socket.
v
Precautions
General _________________________________________
Make sure the place where you set up the fax satisfies the following conditions:
Over 32.5°C
Under 10°C
• Use the fax only within the following
temperature and humidity ranges.
Ambient temperature:
10° to 32.5°C
Ambient humidity:
10% to 80% RH (no condensation)
• Keep your fax out of direct sunlight, as
this can damage the unit.
• Do not lift the fax by the operation
panel.
• If you have installed the optional
handset, do not lift the fax by the
handset cradle.
• Hold the fax as shown when
transporting.
vi
• Place the fax on a level surface.
• Do not remove the BJ cartridge from
the unit unless it needs to be replaced,
or when transporting the fax. Removing the cartridge and leaving the print
head unprotected will cause it to dry
out and become unusable.
• Do not place the fax on the edge of a desk so as to prevent received documents falling
onto the floor.
• Certain table surfaces may prevent received documents from sliding out smoothly,
resulting in paper jams. Do not place the fax on these types of tables.
• Do not install the fax near devices which contain magnets or generate magnetic fields.
• Do not subject the fax to strong physical shock or vibration.
• Keep the fax clean. Dust accumulation can prevent the fax from operating properly.
• Before you transport your fax, be sure to remove the BJ cartridge and recover the print
head with the orange tape. After moving the fax, remove the orange tape and reload the
BJ cartridge.
Precautions
Others __________________________________________
Here are some other general precautions when using or working around the fax.
CAUTION
•Avoid installing your fax in places exposed to direct sunlight, dust, vibration, high
temperature or humidity, or on unstable surfaces.
•To assure proper electrical contact, make sure the fax is firmly plugged in.
• Never pull on the cord to unplug the fax. Pull on the plug itself.
WARNING
•
Do not overload the electrical outlet where the fax is plugged in.
• Never plug or unplug the fax when your hands are wet.
• For your safety, unplug the fax during electrical storms.
• If you have problems with the fax (smoke, odd smells or noises),
immediately unplug the fax from the outlet. Keep the area around the
outlet free from clutter so you can unplug the fax quickly in case of an
emergency.
• Never use liquids or drink beverages around the fax. Liquids spilled on
the fax can cause a fire or electrical shock. If you accidentally spill a
liquid on the fax, unplug it immediately and call your Canon service
representative.
•To avoid electrical shock from exposed power points, never disassemble the fax. There are no parts or switches in the fax that require
adjustment.
vii
Table of Contents
INTRODUCTION
1. SETTING UP
How to use this User’s Guide ........................................ ii
Welcome........................................................................ iii
Features ......................................................................... iii
Notice for connection to telecommunication systems
in the United Kingdom and Republic of lreland .......... iv
For your safety (Australia only) ..................................... v
Caution (New Zealand only) .......................................... v
Precautions ................................................................... vi
General ...................................................................................................... vi
Others ....................................................................................................... vii
Unpacking ...................................................................... 2
Removing the shipping materials .......................................................... 4
Assembling the fax ........................................................ 5
Attaching components ............................................................................ 5
Attaching the optional handset .............................................................. 6
Connecting the AC power cord .............................................................. 6
Loading the paper .......................................................... 7
Selecting the right kind of paper ........................................................... 7
Loading the paper .................................................................................... 7
Installing the BJ cartridge ............................................. 9
BJ cartridge guidelines ........................................................................... 9
Handling the BJ cartridge ..................................................................... 10
Installing the BJ cartridge .................................................................... 11
Connecting the phone line .......................................... 14
Connecting to the wall jack .................................................................. 14
Connecting a telephone ........................................................................ 14
Connecting the optional handset ......................................................... 15
Connecting an extension phone or answering machine (optional)...
Setting the TEL LINE TYPE .................................................................... 16
Setting up to receive faxes .......................................... 17
Selecting the receiving mode .............................................................. 17
Fax Only Mode ........................................................................................ 18
Fax/Tel Mode ........................................................................................... 19
Manual Mode .......................................................................................... 20
Ans. Machine Mode .............................................................................. 21
15
2. PREPARING
TO USE YOUR
FAX
viii
Main components of the fax ....................................... 24
Front view ................................................................................................ 24
Rear view ................................................................................................. 25
Fax controls — the Operation Panel ........................... 26
Registering your name and number ........................... 28
Moving through the main menus ......................................................... 28
Entering a number .................................................................................. 29
Entering a name ...................................................................................... 30
Personalising your fax ........................................................................... 32
Registering the date and time .............................................................. 33
Registering your telephone/fax number and name .......................... 34
Table of Contents
Registering One-touch Speed Dialling numbers
and names .................................................................... 36
Registering Coded Speed Dialling numbers
and names .................................................................... 38
Special dialling ............................................................. 39
Registering the access type and the outside line number ..............40
Using alternative telephone networks (UK only) ....... 42
Attaching the M label ............................................................................ 42
Registering an alternative telephone network .................................. 42
Sending with a registered long-distance service ............................. 44
Registering speed dialling with the M button .................................... 45
3. HANDLING
DOCUMENTS
4. MAKING
COPIES
5. SENDING
FAXES
Preparing documents .................................................. 48
Types of documents you can scan ...................................................... 48
Loading the document ........................................................................... 49
Setting the resolution and density ....................................................... 51
Copying documents ..................................................... 54
Preparing to send a document .................................... 56
Sending methods .................................................................................... 56
Dialling methods ..................................................................................... 56
Sending documents ..................................................... 57
Direct Sending ........................................................................................ 57
Manual Sending ..................................................................................... 57
Automatic Dialling .................................................................................. 58
Memory Sending .................................................................................... 59
Cancelling Sending ................................................................................ 60
Redialling ................................................................................................. 60
Messages displayed during sending .................................................. 61
Clearing document jams (ejecting a document from the ADF) ....... 62
Delayed Sending .......................................................... 63
Sending other documents while the fax is set
for Delayed Sending ...................................................................... 64
Cancelling Delayed Sending ................................................................ 65
Sequential broadcasting .............................................. 66
Sending a document to more than one location ............................... 66
6. RECEIVING
FAXES
Receiving documents .................................................. 68
Receiving documents in Manual Mode .............................................. 68
Receiving documents in Fax Only Mode ............................................ 69
Receiving documents in Fax/Tel Mode ............................................... 69
Receiving documents in Ans. Machine Mode .................................. 70
Receiving documents in memory ........................................................ 71
Printing documents in memory ............................................................ 72
Receiving while registering, copying or printing .............................. 72
ix
7. SETTINGS
AND ACTIVITY
REPORTS
Table of Contents
Network FAX/TEL Switching (Australia only) ............ 73
Setting the fax for Network Switch ..................................................... 73
Operation for Network Switch System ............................................... 74
Network FAX/TEL Switching (New Zealand only)..... 75
Setting the fax Network ........................................................................ 75
Operation for Network Switch System ............................................... 76
User menu settings ..................................................... 78
Settings ........................................................................ 81
How to change a setting ....................................................................... 81
Activity reports ............................................................ 87
How to print a report .............................................................................. 87
Activity management report ................................................................. 88
One-touch Speed Dialling list ............................................................... 88
Coded Speed Dialling list ...................................................................... 89
User’s data list ........................................................................................ 90
TX (Sending) report ................................................................................ 90
RX (Receiving) report ............................................................................. 91
Multi-activity report ............................................................................... 91
Memory clear list ................................................................................... 92
Restricting use of the fax ............................................. 93
Locking the fax ........................................................................................ 93
Changing the access password .......................................................... 94
Cancelling the restriction setting ........................................................ 95
Paper jams .................................................................... 98
8.
SOLUTIONS
TO COMMON
PROBLEMS
Automatic Document Feeder (ADF) jams ........................................... 98
Recording paper jams ........................................................................... 99
Periodic care ............................................................... 100
Cleaning the fax exterior ..................................................................... 100
Cleaning the glass scanning window ............................................... 100
Cleaning the printer area .................................................................... 101
Cleaning the BJ cartridge print head ................................................ 102
Replacing the BJ cartridge ................................................................. 103
Frequently Asked Questions ..................................... 104
TRANSMITTING ................................................................................... 104
RECEIVING ............................................................................................. 105
TELEPHONE ........................................................................................... 106
COPYING ................................................................................................ 107
PAPER LOADING PROBLEMS ............................................................ 107
GENERAL ............................................................................................... 107
Print quality problems ............................................... 109
Error codes, messages and solutions ....................... 110
In case of a power failure .......................................... 113
During a power failure ......................................................................... 113
x
Table of Contents
Specifications ..................................................................................................... 115
Appendix ............................................................................................................ 117
Document sizes ....................................................................................................................................................... 117
What happens when Fax/Tel Mode is selected .................................................................................................118
Glossary .............................................................................................................. 119
Index ................................................................................................................... 123
xi
This page is intentionally blank.
1
SETTING UP
1
SETTING UP
Unpacking ...................................................................... 2
Removing the shipping materials .......................................................... 4
Assembling the fax ....................................................... 5
Attaching components ............................................................................ 5
Attaching the optional handset .............................................................. 6
Connecting the AC power cord .............................................................. 6
Loading the paper ......................................................... 7
Selecting the right kind of paper ........................................................... 7
Loading the paper .................................................................................... 7
Installing the BJ cartridge ........................................... 9
BJ cartridge guidelines ........................................................................... 9
Handling the BJ cartridge ..................................................................... 10
Installing the BJ cartridge .................................................................... 11
Connecting the phone line......................................... 14
Connecting to the wall jack .................................................................. 14
Connecting a telephone ........................................................................ 14
Connecting the optional handset ......................................................... 15
Connecting an extension phone or answering machine (optional)...
Setting the TEL LINE TYPE .................................................................... 16
Setting up to receive faxes ........................................ 17
Selecting the receiving mode .............................................................. 17
Fax Only Mode ....................................................................................... 18
Fax/Tel Mode ........................................................................................... 19
Manual Mode .......................................................................................... 20
Ans. Machine Mode .............................................................................. 21
15
1
Unpacking
As you unpack the fax, save the carton and packing material in case you want to
move or ship the unit in the future.
Carefully remove all items from the box.
❚ It is best to have someone hold the box while you lift the fax and its protective
packaging out of the carton.
BX-3 BJ FAX
cartridge
User’s guide
Paper tray
cover
Main unit
Paper tray
Power cord and
Te lephone line
2
If any of these items are damaged or missing, notify your Canon dealer immediately.
Unpacking
1
SETTING UP
Main unit Paper tray
Power cord* Telephone line** B.T. adaptor
Faceplate
(Attached to the unit)
*The shape of the power cord varies depending on the country of purchase.
**The shape of the telephone line varies depending on the country of purchase.
BX-3 BJ FAX cartridge
Paper tray cover
(UK only)
Miscellaneous
• User’s Guide
(This manual)
•M Label
(UK only)
3
Removing the shipping materials ______________
Remove the shipping materials as shown below.
2
2
1
3
3
Remove these tapes
Open the front cover
2
Pull
1
Remove this tape
1
Open
Be sure to also remove any shipping materials from the paper tray cover and the paper tray.
4
Assembling the fax
To see how the fax looks fully assembled, see Main components of the fax, p. 24.
Attaching components ________________________
■Paper Tray
Make sure the paper lever is in the position . Then place the paper tray into the fax, making
sure the two knobs fit in the appropriate slots on the fax.
This symbol
indicates the use of a
function (envelope
printing) not available
with this model.
Paper lever
1
SETTING UP
■Paper Tray Cover
Place the paper tray cover over the paper tray, making sure the two tabs fit in the appropriate
slots on the fax.
5
Attaching the optional handset* ______________
*The handset is available as an option in some countries.
Remove the screws on the left side of the
1
fax.
Place the handset on its cradle.
3
Attach the handset cradle.
2
Connecting the AC power cord ________________
Plug the fax into a 200–240 volt AC 50/60 Hz outlet.
Plug the power cord connector into the
1
rear of the unit.
6
Plug the other end of the power cord
2
into a properly grounded AC outlet.
There is no power switch on the fax. The power is
on as long as the fax is plugged in.
Loading the paper
Selecting the right kind of paper ______________
The quality of the paper you use affects the print quality of the fax. Using paper that
meets the following specifications will ensure the best possible printing results.
Quality Use plain bond, typewriter quality without curls, folds, or rough
edges.
Weight 64 – 90 g/m
Thickness 0.08 mm – 0.12 mm
Storage 18° to 24°C, 40% to 60% relative humidity.
Size A4, Letter, Legal
•Test the plain bond paper you intend to use first to make sure printing
results are satisfactory.
• Do not use punched or coloured paper.
• Do not use glossy paper.
• Ink drying time will vary depending on the type of paper.
• Using paper other than the above may cause jamming and/or blurred
printing.
2
1
SETTING UP
■Setting the paper size
The paper size setting determines the size of the recording paper in the paper tray.
The factory setting is A4 size. If you want to use a paper size other than A4, you
must change the PAPER SIZE setting. See FAX PRINTER, p. 86.
Loading the paper _____________________________
Remove the paper tray cover.
1
Fan a small stack of up to 100 sheets (up
2
to 10 mm thick). Tap the edge of the stack
on a flat surface to even the stack.
7
Align the right edge of the paper stack
3
with the right edge of the paper tray and
insert halfway into the paper tray.
Holding the paper stack, squeeze and
4
slide the paper guide until it touches
the left edge of the stack of paper.
Make sure the stack of paper does not exceed the
paper limit mark on the right side of the paper tray.
Insert the paper stack into the paper
5
tray until it stops.
A4
LTR
A
4
LTR
Do not force the paper down into the fax.
• Make sure the stack of the paper is flat, held upright and aligned with
the left paper guide.
• The top edge of the stack does not need to be even.
Replace the paper tray cover.
6
8
Installing the BJ cartridge
The first time you set up your fax, you have to install the BX-3 BJ FAX cartridge
before you can begin receiving and copying documents.
BJ cartridge guidelines ________________________
Use only the Canon BX-3 BJ FAX cartridge with the FAX-B150.
The actual amount of ink that you use will vary depending on the print density of a
page. If the majority of your printed output is graphics, you may need to change the
ink cartridge more often than when you are receiving or copying text only.
1
SETTING UP
You may need to replace the BJ cartridge when either of the following conditions
exist:
❚ Your printed output is not crisp and clear, and there are gaps in the characters
(missing dots) even after you have cleaned the print head once or twice and you
have removed and reinstalled the BJ cartridge.
❚ You have been using the BJ cartridge for over one year.
•To ensure optimum print quality, Canon recommends the use of the
cartridges designated by Canon. Canon accepts no liability or responsibility for damages caused by the use of any cartridge other than those
designated by Canon.
• Canon makes numerous ink cartridges; the BX-3 BJ FAX cartridge is
the only one designed to be used with the FAX-B150.
9
Handling the BJ cartridge _____________________
• Leave the BJ cartridge in its packaging until you are ready to use it to prevent it
from drying out.
• Store BJ cartridges out of the reach of children. The ink contains isopropyl
alcohol 67-63-0.
• Replace the BJ cartridge after one year of use or if the print is not clear or is
missing, even after trying five successive head cleanings.
• Never remove the BJ cartridge unless you are going to replace it. When left
exposed, the cartridge print head dries out, making it unusable.
• Do not touch the print head area on
the BJ cartridge. Ink may leak out and
cause stains.
• Never shake the BJ cartridge,
especially after removing the
protective tape from the print head.
If spilled, the ink is very difficult to clean. Therefore, always follow the above
precautions and carefully handle the BJ cartridge.
10
Installing the BJ cartridge
Installing the BJ cartridge _____________________
Open the front cover of the fax.
1
Remove the print head cap from the BJ
3
cartridge.
Raise the green cartridge release lever.
2
Thickness lever
Make sure the paper thickness lever is set to the
paper position (left position).
Pull off the protective orange tape.
4
1
SETTING UP
11
Insert the BJ cartridge. Align the slot in
5
the cartridge with the yellow post in the
fax.
Lower the cartridge release lever until
6
you hear a click to lock the cartridge in
place.
The yellow post (BJ cartridge guide) should be
visible through the slot. The BJ cartridge tilts
slightly to the left in the loaded position.
Close the front cover of the fax.
7
❚ Make sure the arm on the cartridge release lever
is aligned with the marking on the BJ cartridge.
❚ If the lever movement is not smooth, release the
lever and reload the cartridge.
❚ To avoid cartridge misalignment and an error
message appearing, do not press down on the
cartridge or try to align it manually while raising
and lowering the green lever.
12
The fax automatically prints a test page.
8
The fax prints a test page every time you insert a BJ cartridge.
TEST PRINT
This is a test sheet designed to test the print quality of this unit.
Please refer to the test patterns below. If they are not printed clearly, you may want
to clean the print head of the ink cartridge.
To clean the ink cartridge, please press [FUNCTION] then [CLEANING] button.
Installing the BJ cartridge
1
SETTING UP
When the BJ cartridge is properly installed, the test printout should look as
shown above.
White streak
If the printout has white streaks as shown above, try cleaning the print head.
See Cleaning the BJ cartridge print head, p. 102.
If the problem persists after cleaning, try reinstalling the BJ cartridge.
❚ You can turn off automatic test printing by changing the AUTO TEST PRINT
setting. See SYSTEM SETTINGS, p. 86.
13
Connecting the phone line
Connecting to the wall jack ___________________
Connect one end of the supplied telephone line to the jack marked
1
2
on the rear of the fax.
Connect the other end of the line to your wall telephone jack.
To avoid electrical shock, connect the telephone line to the fax first.
Then connect the line to the wall telephone jack.
Connecting a telephone _______________________
Connect the end of the telephone cord to the jack.
1
B.T. adaptor
UK only
❚ Users in the UK only:
When you connect a telephone, be sure to connect the B.T. adaptor. Contact your
Canon supplier for more information.
14
Connecting the phone line
Connecting the optional handset ______________
Connect the handset’s modular jack to the handset jack on the fax.
1
Connecting an extension phone or answering
machine (optional) _____________________________
Connect an extension phone or answering machine to the jack
1
marked on the rear of the fax.
1
SETTING UP
❚ Be sure to connect an extension phone if you want to use the INCOMING RING
feature and you want it to ring when the fax receives a call, See pp. 69, 85.
❚ If you connect an answering machine, refer to Ans. Machine Mode, p. 21.
❚ Users in the UK only:
When you connect an extension phone or answering machine, be sure to connect
the B.T. adaptor. Contact your Canon supplier for more information.
B.T. adaptor
UK only
15
Setting the TEL LINE TYPE* ___________________
Your fax is factory set to work with rotary pulse telephone lines**. If you have a
tone line, you will need to change the telephone line setting as follows.
* TEL LINE TYPE cannot be set in Hong Kong, Norway and Denmark.
** The factory default setting for the UK and Singapore is touch tone.
1
Press [FUNCTION].
Wait a second for TEL REGISTRATION to appear.
2
Use [ ] or [ ] to select USER SETTINGS.
▼
Press [START/COPY].
3
Use [ ] or [ ] to select TEL LINE TYPE.
▼
Press [START/COPY].
FUNCTION
SELECT MENU
TEL REGISTRATION
USER SETTINGS
START/COPY
SET DATE
TEL LINE TYPE
START/COPY
16
4
Use [ ] or [ ] to select TOUCH TONE.
5
Press [START/COPY].
6
Press [STOP] to finish.
STOP
Users in the UK only:
Although this equipment can use either rotary pulse or touch tone, only the
performance of the touch tone setting is subject to regulatory requirements
for correct operation. It is therefore strongly recommended that the equipment is set to use touch tone for access to public or private emergency
services. Touch tone also provides faster call set up.
ROTARY PULSE
TOUCH TONE
START/COPY
DATA ENTRY OK
Setting up to receive faxes
Selecting the receiving mode __________________
Before you set up the receiving mode on your fax, you should determine how you
plan to use your fax:
❚ Are you able to dedicate the use of one telephone line to the fax only to receive
document transmissions from other fax machines? If yes, choose Fax Only Mode
(see below).
❚ Do you want to use your fax as both a telephone and fax, receiving documents
automatically and ringing only for telephone calls? If yes, choose Fax/Tel Mode
(see below).
❚ Do you want to use your fax mainly as a telephone, and answer every call yourself,
whether from a person or a fax unit? If yes, choose Manual Mode (see below).
❚ Do you want to connect an answering machine to your fax and receive the other
party’s document and also record the other party’s message? If yes, choose Ans.
Machine mode (see below).
How you answer these questions will determine which receiving method you
choose. If you are not satisfied with the mode you select, you can always change it
at any time.
■Fax Only Mode (See p. 18)
You may want to use this mode if you have two phone lines in your office, and plan
to use one line for the fax and the other line for your telephone.
Set Fax Only Mode if you want to use your fax only to receive faxes automatically
and do not intend to use it as a telephone.
1
SETTING UP
■Fax/Tel Mode (See p. 19)
If you only have one phone line in your office, you may be planning to use it for
both fax and telephone communication. By setting this mode, you will be able to use
your fax for both fax and telephone communication using only one phone line. You
will need to have the optional handset or an extension phone connected to the fax so
that when it rings to alert you of a call, you can answer the call. The fax will
automatically receive faxes without ringing.
■Manual Mode (See p. 20)
Use Manual Mode if you receive more telephone calls than faxes. By having a
telephone or the optional handset connected to your fax, you can answer every call,
whether from a person or from another fax unit. If you hear a slow beep, simply
press [START/COPY] on your fax and hang up the handset to receive the fax.
■Ans. Machine Mode (See p. 21)
Use Ans. Machine Mode if you have an answering machine connected to the fax.
This mode allows you to receive not only documents sent from other fax machines,
but also messages from people calling when you are out.
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Fax Only Mode _________________________________
The fax is set up at the factory to Fax/Tel Mode. If you have a dedicated fax line,
you need to set the mode to Fax Only.
■ Setting Fax Only Mode
When you set the fax to Fax Only Mode, the unit picks up every call and automatically treats it as a fax transmission.
The fax cannot receive automatically if you are making copies, printing reports, or
registering information. See p. 72.
1
Press [RECEIVE MODE] until “Fax Only Mode”
appears on the LCD.
2
Press [START/COPY].
When this mode is set, the LCD will display the
time and “FaxOnly”.
RECEIVE MODE
START/COPY
■ Receiving documents in Fax Only Mode
When the fax is set to Fax Only Mode, it automatically receives documents
whenever a call comes over the fax line.
Fax Only Mode
12:00 FaxOnly
1
Make sure the fax is set to “Fax Only Mode”
(see above).
The fax assumes all incoming calls are from another fax machine sending a
document. It receives the documents automatically.
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Setting up to receive faxes
Fax/Tel Mode ___________________________________
If you only have one phone line in your office, you can set the fax to receive both
documents and telephone calls. You need to have the optional handset or an
extension phone connected to your fax for this mode. See pp. 14, 15.
■ Setting Fax/Tel Mode
The fax is set up at the factory to this mode. You only need to follow this procedure
if you have changed the factory setting.
1
Press [RECEIVE MODE] until “Fax/Tel Mode”
appears on the LCD.
2
Press [START/COPY].
When this mode is set, the LCD will display the
time and “Fax/Tel”.
■ Receiving documents and calls in Fax/Tel Mode
You can set the fax to monitor all incoming calls over the fax/telephone line. When
the fax receives an incoming call, it checks to see if the call is from another fax
machine trying to send a document, or from someone wanting to talk to you.
The fax cannot receive a document automatically if you are making copies, printing
reports, or registering information. See p. 72.
RECEIVE MODE
START/COPY
Fax/Tel Mode
12:00 Fax/Tel
1
SETTING UP
1
Make sure you have connected the optional
handset or an extension phone to your fax.
See pp. 14, 15.
2
Make sure the fax is set to “Fax/Tel Mode”
(see above).
When the fax receives a call, it checks to see whether the call is from another fax
machine or from a telephone.
❚ If it is a fax call, your fax automatically switches to receive mode to accept the
fax.
❚ If the call is from a person, your fax rings to alert you to pick up the handset.
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