Canon B740 User Manual

This User’s Manual is copyrighted by Canon U.S.A., Inc. (“Canon”) with all rights reserved. Under the copyright laws, this User’s Manual may not be reproduced in any form, in whole or part, without prior written consent of Canon.

Disclaimer

Canon has reviewed this User’s Manual thoroughly in order to make it an easy to use manual for your Canon B740 system. All statements, technical information, and recommendations in this manual and in any guides or related documents are believed reliable, but the accuracy and completeness thereof are not guaranteed or warranted, and they are not intended to be, nor should they be understood to be, representations or warranties concerning the products described.

Your B740 copier/fax has been sold to you subject to the limited warranties set forth in the warranty card. Further, Canon reserves the right to make changes in the specifications of the products described in this manual at any time without notice and without obligation to notify any person of such changes.

Trademarks

Canon and BJ are registered trademarks of Canon Inc. BCI, Bubble Jet and UHQ are trademarks of Canon Inc.

All other product and brand names are registered trademarks, trademarks or service marks of their respective owners.

ENERGY STAR

As an determined that this product meets the ENERGY STAR®guidelines for energy efficiency.

Partner, Canon U.S.A., Inc. has

ii Preface

Users in the U.S.A.

Pre-Installation Requirements for Canon Facsimile Equipment

A. Location

Supply a suitable table, cabinet, or desk. See the Appendix for the unit’s dimensions and weight.

B. Order Information

1. Only a single line, touch-tone or rotary telephone set is to be used.

2. Order an RJ11-C modular jack (USOC code), which should be installed by the telephone company. If the RJ11-C jack is not present, installation cannot occur.

3. Order a normal business line from your telephone company’s business representative. The line should be a regular voice grade line or the equivalent. Use one line per unit.

DDD (DIRECT DISTANCE DIAL) LINE

-orIDDD (INTERNATIONAL DIRECT DISTANCE DIAL) LINE IF YOU COMMUNICATE OVERSEAS

Canon recommends an individual line following industry standards, e.g. the 2500 (Touch Tone) or 500 (Rotary/Pulse Dial) telephones. Adedicated extension off a PBX unit without

“Call Waiting” can be used with your B740 copier/fax. Key telephone systems are not recommended because they send non-standard signals to individual telephones for ringing and special codes, which may cause a fax error.

C. Power Requirements

This equipment should be connected to a standard 120-volt AC, three-wire grounded outlet only. Do not connect this unit to an outlet or power line shared with other appliances that cause “electrical noise.” Air conditioners, electric typewriters, copiers, and machines of this sort generate electrical noise which often interferes with communications equipment and the sending and receiving of documents.

Connection of the Equipment

This equipment complies with Part 68 of the FCC rules. On the rear panel of this equipment is a label that contains, among other information, the FCC Registration Number and Ringer Equivalence Number (REN) for this equipment. If requested, this information must be given to the telephone company. This equipment may not be used on coin service provided by the telephone company. Connection to party lines is subject to state tariffs.

Preface iii

In Case of Equipment Malfunction

Should any malfunction occur which cannot be corrected by the procedures described in this User’s Manual, disconnect the equipment from the telephone line or unplug the power cord. The telephone line should not be reconnected or the power cord plugged in until the problem is completely resolved.

Rights of the Telephone Company

Should the equipment cause harm to the telephone network, the telephone company may temporarily disconnect service. The telephone company also retains the right to make changes in facilities and services which may affect the operation of this equipment. When such changes are necessary, the telephone company is required to give adequate prior notice to the user.

FCC Notice

B740 Copier/Fax: Facsimile Transceiver, Model H12197 This device complies with Part 15 of the FCC Rules. Operation is subject to the

following two conditions: (1) This device may not cause harmful interference, and (2) this device must accept an interference received, including interference that may

cause undesired operation.

This equipment has been tested and found to comply with the limits for a class B digital device, pursuant to Part 15 of the FCC Rules. These limits are designed to provide

reasonable protection against harmful interference in a residential installation. This equipment generates, uses and can radiate radio frequency energy and, if not installed and used in accordance with the instructions, may cause harmful interference to radio communications. However, there is no guarantee that interference will not occur in a particular installation. If this equipment does cause harmful interference to radio or television reception, which can be determined by turning the equipment off and on, the user is encouraged to try to correct the interference by one or more of the following measures:

• Reorient or relocate the receiving antenna.

• Increase the separation between the equipment and receiver.

• Connect the equipment into an outlet on a circuit different from that to which the receiver is connected.

• Consult the dealer or an experienced radio/TV technician for help.

Use of shielded cable is required to comply with class B limits in Subpart B of Part 15 of FCC Rules.

iv Preface

Do not make any changes or modifications to the equipment unless otherwise specified in the User’s Manual. If such changes or modifications should be made, you could be required to stop operation of the equipment.

Canon U.S.A. Inc.

One Canon Plaza, Lake Success, NY 11042, U.S.A.

TEL No. (516) 328-5600

The Telephone Consumer Protection Act of 1991 makes it unlawful for any person to use a computer or other electronic device to send any message via a telephone fax machine unless such message clearly contains in a margin at the top or bottom of each transmitted page or on the first page of the transmission, the date and time it is sent and an identification of the business or other entity, or other individual sending the message and the telephone number of the sending machine or such business, other entity, or individual.

To automatically enter this information into your B740 copier/fax, follow the instructions in Chapter 3, Registering Information, of this User’s Manual.

Preface v

Users in Canada

Pre-Installation Requirements for Canon Facsimile Equipment

A. Location

Supply a suitable table, cabinet, or desk. See the Appendix for the unit’s dimensions and weight.

B. Order Information

1. Provide only a single-line to touch-tone or rotary telephone set terminated with a standard 4-pin modular phone plug. (Touch-tone is recommended if available in your area.)

2. Order an RJ11-C modular jack (USOC code), which should be installed by the telephone company. If the RJ11-C jack is not present, installation cannot occur.

3. Order a normal business line from your telephone company’s business representative. The line should be a regular voice grade line or equivalent. Use one line per unit.

DDD (DIRECT DISTANCE DIAL) LINE

-orIDDD (INTERNATIONAL DIRECT DISTANCE DIAL) LINE IF YOU COMMUNICATE OVERSEAS

Canon recommends an individual line following industry standards [e.g., the 2500 (touch tone) or 500 (rotary/pulse dial) telephones]. Adedicated extension off a PBX without

“Camp On” signals is also permissible with your B740 copier/fax. Key telephone systems are not recommended because they send non-standard signals to individual telephones for ringing and special codes, which may cause a fax error.

C. Power Requirements

The power outlet should be a three-prong grounded receptacle (Single or Duplex). It should be independent from copiers, heaters, air conditioners or any electric equipment that is thermostatically controlled. The rated value is 120 volts and 15 amperes. The RJ11-C modular jack should be relatively close to the power outlet to facilitate installation.

Notice

The Industry Canada label identifies certified equipment. This certification means that the equipment meets telecommunications networks protective, operational and safety requirements as prescribed in the appropriate Terminal Equipment Technical Requirements document(s). The Department does not guarantee the equipment will operate to the user’s satisfaction.

vi Preface

Before installing this equipment, users should ensure that it is permissible to be connected to the facilities of the local telecommunications company. The equipment must also be installed using an acceptable method of connection. The customer should be aware that compliance with the above conditions may not prevent degradation of service in some situations.

Repairs to certified equipment should be coordinated by a representative designated by the supplier. Any repairs or alterations made by the user to this equipment, or equipment malfunctions, may give the telecommunications company cause to request the user to disconnect the equipment.

Users should ensure for their own protection that the electrical ground connections of the power utility, telephone lines and internal metallic water pipe system, if present, are connected together. This precaution may be particularly important in rural areas.

Users should not attempt to make such connections themselves, but should contact the appropriate electric inspection authority, or electrician, as appropriate.

This Class B digital apparatus meets all requirements of the Canadian InterferenceCausing Equipment Regulations.

Cet appareil numérique de la classe B respecte toutes les exigences du Règlement sur le matériel brouilleur du Canada.

The Ringer Equivalence Number (REN) assigned to each terminal device provides an indication of the maximum number of terminals allowed to be connected to a telephone interface. The termination on an interface may consist of any combination of devices subject only to the requirement that the sum of the Ringer Equivalence Numbers of all the devices does not exceed 5. The REN of this product is 0.3.

CANON CANADA INC.

1-800-263-1121

24 HOURS ADAY, SEVEN DAYS A WEEK

Preface vii

Contents

Chapter 1: Introduction

Main Features of the Copier/Fax...........................................................................1-2

Using Your Documentation....................................................................................1-3

How to Use This Manual...................................................................................1-3

Type Conventions Used in This Manual............................................................1-4

Customer Support..................................................................................................1-5

Getting Help From Canon..................................................................................1-5

Important Safety Instructions.................................................................................1-6

Chapter 2: Setting Up

Choosing a Location for the Copier/Fax ................................................................2-2

Dimensions........................................................................................................2-2

Unpacking the Copier/Fax.....................................................................................2-2

Do You Have Everything? ..................................................................................2-2

Removing Shipping Materials................................................................................2-4

Assembling the Copier/Fax....................................................................................2-5

Making Connections..............................................................................................2-6

Connecting the Telephone Line and External Devices......................................2-6

Connecting the Power Cord ..............................................................................2-7

Main Components of the Copier/Fax.....................................................................2-8

Front View..........................................................................................................2-8

Back View..........................................................................................................2-9

Inside View ........................................................................................................2-9

Operation Panel ...............................................................................................2-10

One-Touch Speed Dialing/Special Function Buttons...................................2-11

Installing the BJ Cartridge ...................................................................................2-12

Guidelines........................................................................................................2-12

Installing the BJ Cartridge in the Copier/Fax...................................................2-13

Loading Paper .....................................................................................................2-15

Paper Guidelines.............................................................................................2-15

Loading Paper in the Multi-Purpose Tray ........................................................2-17

Testing the Copier/Fax.........................................................................................2-18

Chapter 3: Registering Information

Guidelines for Entering Numbers, Letters, and Symbols ......................................3-2

Correcting a Mistake..........................................................................................3-4

Registering Required Sender Information.............................................................3-5

What is Sender Information?.............................................................................3-5

Registering Sender Information.........................................................................3-6

Printing a List to Check the Sender Information................................................3-7

Setting the Telephone Line Type...........................................................................3-8

viii Preface

Chapter 4: Document Handling

Document Requirements.......................................................................................4-2

Scanned Area of a Document...........................................................................4-3

Loading Documents ...............................................................................................4-3

Problems With Multipage Documents ...............................................................4-5

Adding Pages to the Document.........................................................................4-5

Chapter 5: Paper Handling

Paper Requirements ..............................................................................................5-2

Printable Areas ..................................................................................................5-3

Selecting Paper .....................................................................................................5-3

Loading Paper .......................................................................................................5-3

Chapter 6: Speed Dialing

What is Speed Dialing?.........................................................................................6-2

Speed Dialing Methods .....................................................................................6-2

One-Touch Speed Dialing......................................................................................6-3

Registering Numbers for One-Touch Speed Dialing .........................................6-3

Using One-Touch Speed Dialing .......................................................................6-5

Coded Speed Dialing.............................................................................................6-6

Registering Numbers for Coded Speed Dialing ................................................6-6

Using Coded Speed Dialing ..............................................................................6-8

Group Dialing .........................................................................................................6-9

Creating Groups ................................................................................................6-9

Using Group Dialing ........................................................................................6-12

Speed Dialing Lists..............................................................................................6-13

Printing Speed Dialing Lists.............................................................................6-13

Chapter 7: Sending Faxes

Preparing to Send a Fax........................................................................................7-2

Documents You Can Fax...................................................................................7-2

Adjusting the Quality of Your Faxes ..................................................................7-2

Setting Color or Black & White Transmission................................................7-2

Setting the Scanning Resolution ...................................................................7-2

Setting the Scanning Contrast.......................................................................7-4

Dialing Methods.................................................................................................7-5

Sending Methods ...................................................................................................7-6

Memory Sending................................................................................................7-6

Manual Sending .................................................................................................7-7

Canceling Sending.................................................................................................7-9

Redialing When the Line is Busy.........................................................................7-10

Manual Redialing.............................................................................................7-10

Canceling Manual Redialing ........................................................................7-10

Automatic Redialing .........................................................................................7-10

What is Automatic Redialing?......................................................................7-10

Preface ix

Canceling Automatic Redialing....................................................................7-10

Setting the Options for Automatic Redialing................................................7-11

Sequential Broadcasting ......................................................................................7-13

Sending a Document to More Than One Destination .....................................7-13

Sending a Document Using Group Dialing......................................................7-14

Documents Stored in Memory.............................................................................7-15

Printing a List of Documents in Memory .........................................................7-15

Printing a Document in Memory......................................................................7-15

Deleting a Document From Memory ...............................................................7-17

Chapter 8: Receiving Faxes

Different Ways to Receive a Fax...........................................................................8-2

Receiving Both Faxes and Telephone Calls Automatically:

Fax/Tel Mode..................................................................................................8-3

Setting Fax/Tel Mode.....................................................................................8-3

Setting the Options for Fax/Tel Mode............................................................8-4

Receiving Faxes Manually: MANUAL MODE....................................................8-6

Setting MANUAL MODE................................................................................8-6

Receiving a Fax Manually .............................................................................8-6

Receiving Faxes Automatically: FAX ONLY MODE ..........................................8-8

Setting FAX ONLY MODE .............................................................................8-8

Receiving With an Answering Machine: ANS.MACHINE MODE ......................8-9

Setting ANS.MACHINE MODE......................................................................8-9

Using the Copier/Fax With an Answering Machine .......................................8-9

Receiving Using the Distinctive Ring Pattern Detection

Feature: DRPD.............................................................................................8-10

Types of Ring Patterns................................................................................8-10

Setting DRPD ..............................................................................................8-10

How DRPD Responds to Calls ....................................................................8-13

Communicating Using DRPD......................................................................8-13

Receiving in Color................................................................................................8-14

Setting Color Reception...................................................................................8-14

Receiving While Perfoming Other Tasks .............................................................8-15

Receiving Faxes in Memory When a Problem Occurs........................................8-15

Canceling Receiving............................................................................................8-15

Chapter 9: Special Features

Special Dialing.......................................................................................................9-2

Dialing Through a Switchboard .........................................................................9-2

Dialing an Overseas Number (With Pauses).....................................................9-2

Switching Temporarily to Tone Dialing ...............................................................9-3

x Preface

Chapter 10: Making Copies

Documents You Can Copy ..................................................................................10-2

Copying Documents ............................................................................................10-2

Setting the Length of the Bottom Margin.............................................................10-4

Chapter 11: Reports and Lists

Summary of Lists and Reports ............................................................................11-2

Activity Report......................................................................................................11-3

Transmission (TX) Report ....................................................................................11-4

Multi-Transaction (TX/RX) Report....................................................................11-5

Reception (RX) Report.........................................................................................11-5

Chapter 12: Maintenance

Periodic Cleaning.................................................................................................12-2

Cleaning the Copier/Fax’s Exterior ..................................................................12-2

Cleaning the Copier/Fax’s Interior...................................................................12-2

Cleaning Inside the ADF (Automatic Document Feeder)............................12-2

Cleaning the Scanner Components ............................................................12-4

BJ Cartridge .........................................................................................................12-6

BJ Cartridges and BJ Tanks............................................................................12-6

When to Replace a BJ Cartridge or BJ Tank...................................................12-7

Testing and Cleaning the BJ Cartridge Print Head ..........................................12-9

Printing the Nozzle Check Pattern ..............................................................12-9

Cleaning the BJ Cartridge Print Head.......................................................12-10

Replacing the BJ Cartridge ............................................................................12-11

Replacing a BJ Tank......................................................................................12-14

Transporting the Copier/Fax..............................................................................12-17

Chapter 13: Troubleshooting

If You Cannot Solve the Problem ........................................................................13-2

Clearing Jams......................................................................................................13-3

Jams in the ADF (Automatic Document Feeder).............................................13-3

Jams in the Multi-Purpose Tray.......................................................................13-4

LCD Messages....................................................................................................13-5

Paper Feeding Problems...................................................................................13-13

Faxing Problems ................................................................................................13-14

Sending Problems .........................................................................................13-14

Receiving Problems .......................................................................................13-15

Telephone Problems..........................................................................................13-17

Copying Problems .............................................................................................13-18

Printing Problems ..............................................................................................13-19

Print Quality Problems.......................................................................................13-20

General Problems ..............................................................................................13-21

If the Power Goes Out.......................................................................................13-22

Preface xi

Chapter 14: Summary of Settings

Understanding the Menu System........................................................................14-2

Accessing the Menus ......................................................................................14-2

User Settings Menu.............................................................................................14-3

Report Settings Menu..........................................................................................14-4

TX (Transmission) Settings Menu.......................................................................14-5

RX (Reception) Settings Menu............................................................................14-6

Printer Settings Menu..........................................................................................14-7

System Settings Menu.........................................................................................14-7

Appendix: Specifications

General Specifications ..........................................................................................A-2

BJ Cartridges.........................................................................................................A-3

Facsimile ...............................................................................................................A-3

Telephone..............................................................................................................A-5

Copier....................................................................................................................A-5

Glossary...................................................................................................................G-1

Index ........................................................................................................................I-1

xii Preface

Chapter 1

Introduction

This chapter introduces you to your copier/fax. You will find a summary of its features and details on how to use this manual.

Main Features of the Copier/Fax.............................................................1-2

Using Y our Documentation......................................................................1-3

How to Use This Manual........................................................................1-3

Type Conventions Used in This Manual.................................................1-4

Customer Support....................................................................................1-5

Getting Help From Canon ......................................................................1-5

Important Safety Instructions .................................................................1-6

Introduction

Chapter 1 Introduction 1-1

Main Features of the Copier/Fax

■ Plain Paper Color Fax Features

• Automatic switching between fax and voice calls

• Color faxing to and from fax machines that support color faxing

• Increased transmission speed with G3 data encoding—up to approximately six seconds* per page for black & white transmissions

• 42-page* memory for storing faxes

™

• Canon’s Ultra High Quality (UHQ in faxed photos

• Error Correction Mode (ECM) reduces transmission errors when sending to or receiving from fax machines with ECM capability

• Automatic dialing and broadcasting—one-touch, coded speed dialing, and group dialing

• Answering machine connection possible to receive both messages and faxes automatically

• Automatic reduction of received faxes when paper in the copier/fax does not match transmitted page size

■ Color Copier Features

) Image Processing System for enhanced definition

• Color copying

• Black & white copying—up to 99 copies

• 360-dpi high-resolution copying (single copies)

• Copy reduction—70%, 80%, or 90%

• Copy enlargement in COLOR SNAPSHOT mode—150% or 200%

■ Telephone Features

• Connection for a telephone and one other external device (extension phone, answering machine, or data modem)

• One-touch and coded speed dialing for easy and efficient calling

*Based on ITU-T No. 1 Chart, standard mode.

1-2 Introduction Chapter 1

Using Your Documentation

How to Use This Manual

To make the best use of this manual in learning how to set up and operate your copier/fax, be sure to do the following:

• Read this chapter to learn about the copier/fax’s main features and for guidelines on using the unit safely.

• Carefully follow the instructions in Chapter 2, Setting Up, to get your copier/fax unpacked, assembled, and ready to operate.

• Read Chapter 3, Registering Information, to learn how to enter information in the copier/fax and how to register the required sender information.

• Read Chapter 4, Document Handling, for details on the document requirements for your copier/fax, and how to load documents for automatic and manual feed.

• Read Chapter 5, Paper Handling, for details on paper requirements and selecting paper.

• Read Chapter 6, Speed Dialing, to learn how to register numbers for speed dialing and how to use speed dialing to send documents.

• Read Chapters 7 through 10 to master the copier/fax’s operating procedures, such as sending and receiving faxes, special dialing, and making copies.

• Read Chapter 11, Reports and Lists, to learn about the reports and lists that can be automatically or manually printed from your copier/fax.

• Look over Chapter 12, Maintenance, to become familiar with procedures for cleaning the copier/fax, replacing the BJ cartridge and BJ tanks, and transporting the copier/fax.

• If your unit is not operating properly, use Chapter 13, Troubleshooting, to try to solve the problem.

• Refer to Chapter 14, Summar y of Settings, to learn how to change default settings on your copier/fax, and how to customize your unit to your needs.

• Refer to the Appendix, Specifications, for the technical specifications.

Introduction

If you still have questions about how to use your copier/fax, please contact the Customer Care Center. They will be happy to answer your questions.

Chapter 1 Introduction 1-3

Type Conventions Used in This Manual

Please read the list below of symbols, terms, and abbreviations used in this manual. A complete glossary of terms is included at the end of this manual.

Cautions tell you how to avoid actions that could injure you or damage your copier/fax. In order to use your unit safely, always observe these cautions.

Notes provide advice on using the copier/fax more effectively, describe operating restrictions, and tell you how to avoid minor difficulties. Reading these is recommended to

make the most of your unit and its functions.

(1 p. n-nn) A number preceded by an arrow and enclosed in parenthesis

references a page number in this manual which contains more

information on the topic of the previous sentence. default A setting that remains in effect unless you change it. document or fax The original sheet(s) of paper you send or receive with the unit. menu A list of settings from which you select an item to set up or

change. Amenu has a title which appears in the LCD. d and u buttons Used to select an item in a menu. Press d to select the next

item, and press u to select the previous item. transaction number When you send or receive a document, your unit automatically

assigns the document a unique transaction number. A

transaction number is a four-digit number that will help you

keep track of documents you send and receive. TX/RX NO. TX/RX NO. is the abbreviation used for Transaction number. TX Denotes Sending. RX Denotes Receiving.

In addition, this manual uses distinctive typefaces to identify buttons and information in the LCD.

• The buttons you press appear as illustrations or in this typface: Stop.

• Information in the LCD appears in this typeface: USER SETTINGS.

1-4 Introduction Chapter 1

Customer Support

Your copier/fax is designed with the latest technology to provide trouble-free operation. If you encounter a problem with the unit’s operation, try to solve it by using the information in Chapter 13, Troubleshooting. If you cannot solve the problem or if you think your copier/fax needs servicing, contact the Customer Care Center.

Getting Help From Canon

Canon U.S.A., Inc. offers a full range of customer technical support* options:

• For e-mail technical support and answers to frequently asked questions

(www.ccsi.canon.com)

• 24-hour, 7-day-a-week automated support for troubleshooting issues on most current

products (1-800-423-2366)

• 24-hour, Fax-On-Demand System for product specifications and technical information

(1-800-526-4345)

• Free technical support Monday–Saturday (excluding holidays) for products still under

warranty** (1-757-413-2848)

• Technical support 7 days a week (excluding holidays) for products no longer under

warranty, at $9.99 per incident (1-757-413-2848)

Within Canada, call for technical support 24 hours a day, 7 days a week (1-800-OK-CANON).

Introduction

*Support program specifics subject to change without notice.

**Refer to individual product information for warranty details.

Chapter 1 Introduction 1-5

Important Safety Instructions

Read these safety instructions thoroughly before using your copier/fax, and keep them handy in case you need to refer to them later.

Except as specifically described in this manual, do not attempt to service the copier/fax yourself. Never attempt to disassemble the unit: opening and removing its

interior covers will expose you to dangerous voltages and other risks. For all service, contact the Customer Care Center.

■ Handling and Maintenance

• Follow all warnings and instructions marked on the copier/fax.

• Do not subject the unit to strong physical shock or vibration.

• Always unplug the unit before moving or cleaning it.

• To avoid paper jams, never unplug the power cord, open the ADF (Automatic

Document Feeder), or remove paper from the multi-purpose tray while printing.

• Always lift the unit as shown below. Never lift it by any of its attachments.

• Do not push objects of any kind into the slots or openings on the cabinet as they may

touch dangerous voltage points or short out parts. This could result in fire or electric shock.

• Do not allow small objects (such as pins, paper clips, or staples) to fall into the unit. If

something does fall into it, unplug the unit immediately and contact the Customer Care Center.

To avoid spillage in or around the unit, do not eat or drink near the unit. If you spill liquid or if any substance falls into the unit, unplug the unit immediately and contact

the Customer Care Center.

• Keep the unit clean. Dust accumulation can prevent the unit from operating properly.

• Unplug the unit from the wall outlet and refer service to qualified personnel under the

following conditions: – When the power cord or plug is damaged or frayed. – If liquid has spilled into the unit. – If the unit has been exposed to rain or water.

1-6 Introduction Chapter 1

– If the unit does not operate normally when you have followed the instructions in this

manual. Adjust only those controls that are covered by the operating instructions in this manual. Improper adjustment of other controls may result in damage and may require extensive work by a qualified technician to restore the product to normal

operation. – If the unit has been dropped or the cabinet has been damaged. – If the unit exhibits a distinct change in performance, indicating a need for servicing.

■ Location

• Place the unit on a flat, stable, vibration-free surface that is strong enough to support its weight (approx. 11.2 lb./5.1 kg).

• Place the unit in a cool, dry, clean, well ventilated place. – Make sure the area is free from dust. – Make sure the location is not affected by extreme temperature changes, and always

stays between 50° and 90.5°F (10° and 32.5°C).

– Make sure the area’s relative humidity is always between 20% and 85%.

• Keep the unit away from direct sunlight as this can damage it. If you have to place it near a window, install heavy curtains or blinds.

• Do not use the unit near water. Make sure that no wet or humid objects come into contact with the unit.

• Do not use or store the unit outdoors.

Introduction

• Do not install the unit near devices that contain magnets or generate magnetic fields, such as speakers.

• If possible, place the unit near an existing telephone outlet to avoid the expense of installing a new one.

• Place the unit near a standard 120 V AC power outlet. The socket outlet shall be installed near the equipment and shall be easily accessible.

• To ensure reliable operation of the unit and to protect it from overheating (which can cause it to operate abnormally and create a fire risk), do not block the exhaust vent and never block or cover any openings on the unit by placing it on a bed, sofa, rug, or other similar surface. Do not place the unit in a closet or built-in installation, or near a radiator or other heat register unless proper ventilation is provided. Install the unit approximately 4 inches (10 cm) away from walls and other equipment.

• Do not stack boxes or furniture around the power outlet. Keep the area free so you can reach the outlet quickly. If you notice anything unusual (smoke, strange odors, noises) around the unit, unplug the unit immediately. Contact the Customer Care Center.

• Do not allow anything to rest on the power cord, and do not place the unit where the cord will be walked on. Make sure the cord is not knotted or kinked.

Chapter 1 Introduction 1-7

■ Power Supply

• Plug the unit into a standard 120 V AC 60 Hz, three-prong grounded outlet. Only operate the unit from the type of power source indicated on the unit’s label. If you are not sure of the type of power available, consult your local power company.

• Use only the power cord that came with the unit. Using a longer cord or extension cord can cause the unit to malfunction. If you must use an extension cord with the unit, make sure that the total of the ampere ratings on the products plugged into the extension cord does not exceed the extension cord ampere rating. Also, make sure the total ampere rating of all products plugged into the wall outlet does not exceed the current amperage of the circuit breaker.

• The unit is equipped with a three-prong, grounding-type plug provided with a third (grounding) pin. This plug will only fit into a grounding-type outlet. This is a safety feature. If you are unable to insert the plug into your outlet, contact an electrician to replace your outlet. Do not defeat the safety purpose of the grounding-type plug by breaking off the third prong or using a 3-to-2 adapter.

• Do not plug the unit into the same circuit as an appliance such as an air conditioner, electric typewriter, television, or copier. Such devices generate electrical noise that can interfere with your unit’s ability to send and receive faxes.

• During electrical storms, disconnect the power cord from the power outlet. (Please note that any documents stored in the unit’s memory will be deleted when you unplug the unit.)

• Unplug the unit only by pulling on the plug itself. Never pull on the cord.

• Whenever you unplug the unit, wait at least five seconds before you plug it in again.

• Check the plug frequently and make sure that it is firmly plugged into the socket.

This product emits low level magnetic flux. If you use a cardiac pacemaker and feel abnormalities, please move away from this

product and consult your doctor.

1-8 Introduction Chapter 1

Chapter 2

Setting Up

This chapter explains how to prepare your copier/fax for use.

Choosing a Location for the Copier/Fax................................................2-2

Dimensions.............................................................................................2-2

Unpacking the Copier/Fax.......................................................................2-2

Do You Have Everything? ......................................................................2-2

Removing Shipping Materials.................................................................2-4

Assembling the Copier/Fax.....................................................................2-5

Making Connections ................................................................................2-6

Connecting the Telephone Line and External Devices...........................2-6

Connecting the Power Cord...................................................................2-7

Main Components of the Copier/Fax ......................................................2-8

Front View ..............................................................................................2-8

Back View...............................................................................................2-9

Inside View.............................................................................................2-9

Operation Panel....................................................................................2-10

One-Touch Speed Dialing/Special Function Buttons ........................2-11

Installing the BJ Cartridge.....................................................................2-12

Guidelines.............................................................................................2-12

Installing the BJ Cartridge in the Copier/Fax .......................................2-13

Loading Paper.........................................................................................2-15

Paper Guidelines..................................................................................2-15

Loading Paper in the Multi-Purpose Tray.............................................2-17

Testing the Copier/Fax...........................................................................2-18

Setting Up

Chapter 2 Setting Up 2-1

Choosing a Location for the Copier/Fax

Before unpacking your copier/fax, read the guidelines in Important Safety Instructions (1 p. 1-6) to make sure you choose a location best suited for the copier/fax.

Dimensions

Make sure the location you choose provides enough space around the unit for adequate ventilation, and to allow paper to flow freely into and out of the unit. Install the unit approximately 4 inches (10 cm) away from walls and other equipment. For the dimensions of the copier/fax unit, see p. A-2.

Unpacking the Copier/Fax

Follow the directions below to unpack the copier/fax unit properly, and to make sure you have all its components and documentation.

When lifting the unit out of the box, or when you need to move it, lift it from the bottom and hold it firmly and level.

Do You Have Everything?

As you unpack the copier/fax, save the carton and packing material in case you want to move or ship the unit in the future.

Carefully remove all items from the box. You should have someone help by holding the box while you lift the copier/fax unit and its protective packaging out of the box.

Make sure you have the following documentation as well as the items shown on the next page:

• QUICK START GUIDE

• LIMITED WARRANTY CARD

• COPIER/FAX B740 USER’S MANUAL (This manual)

• REGISTRATION CARD

• FAX SERVICE BROCHURE

• FAX TEMPLATE

2-2 Setting Up Chapter 2

y POWER CORD t TELEPHONE LINE

r BC-21e COLOR

BJ CARTRIDGE

e FAXPHONE B740

UNIT

!0 BCI-21 BLACK BJ TANK

o SB-21 BJ CARTRIDGE

CONTAINER

i DOCUMENTATION

u DOCUMENT SUPPORT

q DOCUMENT TRAY

w EXTENSION

• If any of the items are damaged or missing, notify the Customer Care Center immediately.

• Important! Save your sales receipt for proof of purchase in case your unit requires warranty service.

The actual shipping materials may differ in shape, quantity, and position from the ones shown above.

Setting Up

Chapter 2 Setting Up 2-3

Removing Shipping Materials

Remove the

protective piece from the multipurpose tray.

Remove the

shipping tapes from the multipurpose tray.

Open the ADF (Automatic Document

Feeder), then remove the shipping tape from the side of the unit.

Close the ADF (Automatic Document

Feeder).

Open the operation panel

partially by gently pulling it toward you (it only opens slightly). Then remove the protective sheet from the ADF (Automatic Document Feeder).

Close the operation panel by

pressing it down from the center until it locks into place.

Remove the shipping tapes and

protective sheet from the operation panel.

The copier/fax has been packed with protective material to protect it during shipping. Remove this material as follows and keep it in case you need to transport the unit in the future:

The actual shipping materials may differ in shape, quantity, and position from the ones shown above.

2-4 Setting Up Chapter 2

Assembling the Copier/Fax

Hold the document support so that it curves toward the back of the unit and fit the tabs on the support into the slots above the ADF (Automatic Document Feeder).

Hold the extension as shown and slide it into the rails on the back of the document tray. Then slide the inner section of the extension into the inner rails on the document tray. Attach the document tray to the unit by fitting the slots on the tray into the tabs on the unit.

Follow this procedure to assemble the copier/fax unit:

To see how the unit will look fully assembled, see Main Components of the Copier/Fax, p. 2-8.

Setting Up

Chapter 2 Setting Up 2-5

Making Connections

Connect the supplied telephone line to the L jack, then connect the other end of the line to the telephone jack on your wall.

Connect the line from the extension phone, answering machine, or data modem to the t jack.

Connect the line from the telephone to the h jack.

Connecting the Telephone Line and External Devices

The copier/fax has three jacks on the side for connection of the telephone line, a telephone, and an additional external device such as an extension phone, answering machine, or data modem. If you only have one telephone line and plan to use the copier/fax for receiving both faxes and voice calls, you will need to connect a telephone and/or an answering machine to the unit.

Be sure to connect any external device before using your copier/fax. Follow this procedure to connect the telephone line and external devices:

• If you have connected an external device to the copier/fax unit, be sure to select the

2-6 Setting Up Chapter 2

correct receive mode. (1 Chapter 8, Receiving Faxes)

• To connect an extension phone as well as an answering machine, connect the extension phone to the answering machine, and then the answering machine to the copier/fax.

• If you connect a modem to your copier/fax and you use it extensively or others access your PC frequently through the modem, you may want a dedicated telephone line for your modem.

Connecting the Power Cord

Connect the supplied power cord to the power cord connector on the back of the copier/fax. Then connect the other end into a properly grounded 120 V AC three-prong outlet.

Before connecting the power cord, read the guidelines in Important Safety Instructions. (1 p. 1-6)

Follow this procedure to connect the power cord:

Setting Up

The copier/fax has no power switch, so its power is on as long as it is plugged in. Once connected, though, the unit still needs to warm up before you can use it. Wait until the LCD no longer displays PLEASE WAIT.

• The unit is equipped with a three-prong, grounding-type plug provided with a third

Chapter 2 Setting Up 2-7

(grounding) pin. This plug will only fit into a grounding-type outlet. This is a safety feature. If you are unable to insert the plug into your outlet, contact an electrician to replace your outlet. Do not defeat the safety purpose of the grounding-type plug by breaking off the third prong or using a 3-to-2 adapter.

Main Components of the Copier Fax

ADF (AUTOMATIC DOCUMENT FEEDER) Holds documents to be scanned.

DOCUMENT SUPPORT Holds documents as they feed into the ADF (Automatic Document Feeder).

PAPER REST Supports paper stacked in the multi-purpose tray.

MUL TI-PURPOSE TRAY Holds plain paper.

OPERATION PANEL Controls the copier/fax. (1 p. 2-10)

DOCUMENT TRA Y Holds scanned documents as they exit the copier/fax.

OUTPUT TRA Y EXTENSION Holds printed pages as they exit the copier/fax.

OUTPUT TRA Y Holds printed pages as they exit the copier/fax.

PAPER GUIDE Keeps paper in position. Adjust to the width of the print media.

DOCUMENT GUIDES Keep the document in position when being scanned. Adjust to the width of the document.

EXTENSION Holds scanned documents as they exit the copier/fax.

PAPER OUTPUT GUIDES (Not used with your unit. Keep these guides down.)

Before using your copier/fax, take a few moments to look over the unit and become familiar with its components.

Front View

2-8 Setting Up Chapter 2

TELEPHONE JACK

POWER CORD CONNECTOR

EXTENSION PHONE/ ANSWERING MACHINE/ DATA MODEM JACK

TELEPHONE LINE JACK

ADF (AUTOMATIC DOCUMENT FEEDER)

C (CARTRIDGE) BUTTON Moves the cartridge holder to the center for replacement of the BJ cartridge or tanks.

CARTRIDGE HOLDER

PAPER THICKNESS LEVER

Back View

Inside View

Setting Up

Chapter 2 Setting Up 2-9

Operation Panel

Copy

Stop

Hook

Coded Dial

Receive Mode

Start

Image Quality

Resume

01 02 03

04 05 06

07 08

10 11

Function

Report

Data Registration

Space

Cleaning

Set

Clear

Memory Reference

Alarm

GHI JKL MNO

ABC DEF

TUV WXY

OPER

Tone

SYMBOLS

PRS

Redial/Pause

/ B&W

Color

■ LCD

Displays messages and prompts during operation. Also displays selections, text, numbers, and names when registering information.

■ Redial/Pause Button (1 pp. 7-10, 9-2) Redials the last number that was dialed with the numeric buttons. Also enters pauses between or after the fax/telephone number when dialing or registering numbers.

■ Coded Dial Button (1 pp. 6-8, 6-12) Press this button and a two-digit code to dial a pre-registered fax/telephone number or group.

■ Color/B&W Button (1 pp. 7-2, 7-3, 10-2) Sets the unit for color or black & white transmission or copying. For color transmission or color copying, press this button to turn on its light.

■ Hook Button

Engages or disengages the telephone line.

■ Alarm Light

Flashes when an error occurs, or when the copier/fax is out of paper or ink.

■ Receive Mode Button (1 Chapter 8,

Receiving Faxes

)

Selects the receive mode.

■ Copy Button (1 p. 10-2) Sets the copier/fax to make copies.

■ Image Quality Button (1 pp. 7-3, 10-2) Selects the resolution setting the copier/fax uses for the document you are sending. Also selects the image quality setting (resolution and paper type) for the document you are copying.

■ Stop Button

Cancels sending, receiving, registering data, copying and other operations, and returns the copier/fax to standby mode.

■ Start Button

Starts sending, receiving, scanning, and copying.

■ One-Touch Speed Dialing/Special Function Buttons (1 p. 2-11) Dial fax/telephone numbers pre-registered for one-touch speed dialing. Also used to perform special functions.

■ Numeric Buttons Enter numbers when dialing or registering fax/telephone numbers. Also enter characters when registering names.

■ Document Feed Lever (1 p. 4-2) Sets the ADF to a (automatic document feed) for feeding multipage documents, or to m (manual document feed) for feeding single sheets.

2-10 Setting Up Chapter 2

One-Touch Speed Dialing/Special Function Buttons

Resume

01 02 03

04 05 06

10 11

Function

Data Registration

Space +

Cleaning

Report

Set

Clear

Memory Reference

■ Data Registration Button (1 p. 14-2) Accesses the different menus for customizing your copier/fax.

■ u, d Buttons

Scroll through the settings so you can see other selections in the menus during data registration.

■ Memory Reference Button

(1 pp. 7-15, 7-16, 7-17) Performs operations with documents stored in memory.

■ l, r Buttons

Move the cursor left or right when registering data.

■ Space Button

Enters a space between letters and numbers when registering information.

■ + Button

Enters a plus sign (+) when registering your unit fax/telephone number.

■ Report Button (1 pp. 3-7, 6-13, 11-3) Prints reports containing registered information and information on transactions.

■ Cleaning Button

(1 pp. 12-9, 12-10) Prints the nozzle check pattern and performs cleaning operations.

■ Clear Button

Clears an entire entry when registering information.

■ Function Button/Light

Switches between the special function buttons and the one-touch speed dialing buttons. To use the special function buttons, press this button to turn on its light. To use the one-touch speed dialing buttons, press to turn off its light.

■ Set Button

Selects and registers settings or information during data registration.

■ Resume Button

Resumes printing after an error is corrected.

The buttons on the right of the operation panel have the following two functions:

• One-Touch Speed Dialing Buttons (1 pp. 6-5, 6-12) The buttons marked 01 to 12 can be used to dial fax/telephone numbers preregistered under these buttons. To use the one-touch speed dialing buttons, the

Function button’s light must be off.

• Special Function Buttons

The special function buttons (marked under or to the sides of the buttons) are described below. To access the special functions, press Function to turn on its light and then press the button you wish to access.

Setting Up

Chapter 2 Setting Up 2-11

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