Canon B640 User Manual

FAXPHONE B640

Electronic User’s Manual

How to Use this User's Guide

Before you use this User’s Guide, read this list of symbols, terms and abbreviations to become familiar with them. A complete glossary of terms is included at the end of this guide.

• Document

The original sheet(s) of paper you send, receive or copy with your FAXPHONE.

• Menu

A list of options or features from which you select an item to set up or change.

• Numeric buttons

The round buttons on the operation panel with digits 0 through 9, and # on them.

• Arrow buttons

The buttons used to display choices and change settings. These buttons also change the volume setting of the speaker.

• STOP button

Press to cancel any operation or to cancel the selection of a menu item.

• START/COPY button

Press to start an operation or register a setting.

• Transaction number

A number automatically assigned every time you send or receive a fax. Transaction numbers are 4-digit decimal numbers that can help you keep track of the documents you send and receive.

• TX/RX NO. XXXX

Represents the transaction number when displayed on the LCD, where XXXX is the 4-digit transaction number.

• TX

Stands for transmit or send.

• RX

Stands for receive.

• NOTE

A note describes important points and helpful hints, or how to avoid minor difficulties.

As an ENERGY STAR Partner, Canon has determined that the FAXPHONE B640 meets the ENERGY STAR guidelines for energy efficiency.

Trademarks

Canon, BJ and FAXPHONE are registered trademarks and Bubble Jet is a trademark of Canon Inc.

This manual is copyrighted by Canon Computers Systems, Inc. (CCSI) with all rights reserved. Under the copyright laws, this manual may not be reproduced in any form, in whole or part, without the prior written consent of CCSI.

Welcome

Thank you for choosing the Canon FAXPHONE® B640 Bubble JetTM facsimile. The compact, upright design of the F AXPHONE B640 means it takes up less space in your work area. And the Bubble Jet print mechanism uses cut-sheet plain paper, so you get crisp reproductions of your fax documents and copies. The FAXPHONE B640 has a number of features that make it ideal for small to medium-sized offices with a single telephone line.

Features

Plain paper

The FAXPHONE accepts letter, legal and A4 size cut-sheet plain paper for crisp reproduction and faxes that are flat and easy to write on.

Automatic switching between fax and voice calls

The FAXPHONE recognizes incoming fax calls, and automatically switches to receive mode.

Automatic dialing

A variety of dialing methods lets you register frequently used fax numbers and phone numbers and access them by pressing one or a few buttons.

Error Correction Mode (ECM) TX / RX

Automatically helps correct transmission errors due to system and telephone line noise.

Delayed transmission

Sends a fax automatically at a later time, for example, at night when telephone rates are lower.

Distinctive Ring Pattern Detection (DRPD)

Lets you use your telephone company’s special service to have separate fax and voice numbers with different ring patterns on a single telephone line.

360 dpi copy mode

Lets you make copies at 360 × 360 dpi.

iii

Disclaimer

Canon Computer Systems, Inc. has reviewed this manual thoroughly in order that it will be an easy to use guide to your Canon FAXPHONE B640 Bubble Jet facsimile. All statements, technical information, and recommendations in this manual and in any guides or related documents are believed reliable, but the accuracy and completeness thereof are not guaranteed or warranted, and they are not intended to be, nor should they be understood to be, representations or warranties concerning the products described.

Your FAXPHONE has been sold to you subject to the limited warranty set forth in the warranty card. Further, CCSI reserves the right to make changes in the specifications of the products described in this manual at any time without notice and without obligation to notify any person of such changes.

If you have any questions regarding your FAXPHONE or the information in this manual, please call the Canon Computer Systems Customer Care Center at 1-800-423-2366 (U.S.A.) or contact Canon Canada at 1-800-263-1121.

Users in the U.S.A.

PRE-INSTALLATION REQUIREMENTS FOR CANON FACSIMILE EQUIPMENT

A. Location

Supply a suitable table, cabinet, or desk. See Specifications (p. 103) for unit’s dimensions and weight.

B. Order Information

1. Only a single line, touch tone or rotary telephone set is to be used.

2. Order an RJ11-C modular jack (USOC code), which should be installed by the phone company. If the RJ11-C jack is not present, installation cannot occur.

3. Order a normal business line from your telephone company’s business representative. The line should be a regular voice grade line or equivalent. Use one line per unit.

DDD (DIRECT DISTANCE DIAL) LINE

IDDD (INTERNATIONAL DIRECT DISTANCE DIAL) LINE IF YOU COMMUNICATE OVERSEAS

NOTE: Canon recommends an individual line following industry standards [e.g., the 2500 (Touch tone)

or 500 (Rotary/Pulse Dial) telephones]. A dedicated extension off a PBX unit without “Call Waiting” can be used with your FAX unit. Key telephone systems are not recommended because they send non-standard signals to individual telephones for ringing and special codes, which may cause a FAX error.

C. Power Requirements

This equipment should be connected to a standard 120 volt AC, three-wire grounded outlet only. Do not connect this unit to an outlet or power line shared with other appliances that cause “electrical noise.” Air conditioners, electric typewriters, copiers, and machines of this sort generate noise which often interferes with communications equipment and the sending and receiving of documents.

CONNECTION OF THE EQUIPMENT

This equipment complies with Part 68 of the FCC rules. On the rear panel of this equipment is a label that contains, among other information, the FCC Registration Number and Ringer Equivalence Number (REN) for this equipment. If requested, this information must be given to the telephone company. This equipment may not be used on coin service provided by the telephone company. Connection to party lines is subject to state tariffs.

IN CASE OF EQUIPMENT MALFUNCTION

Should any malfunction occur which cannot be corrected by the procedures described in this disconnect the equipment from the telephone line or unplug the power cord. The telephone line should not be reconnected or the power cord plugged in until the problem is completely resolved.

Canon provides experienced support personnel to help you in every way.

User’s Guide

CANON COMPUTER SYSTEMS CUSTOMER CARE CENTER

RIGHTS OF THE TELEPHONE COMPANY

Should the equipment cause harm to the telephone network, the telephone company may temporarily disconnect service. The telephone company also retains the right to make changes in facilities and services which may affect the operation of this equipment. When such changes are necessary, the telephone company is required to give adequate prior notice to the user.

WARNING

Do not make any changes or modifications to the equipment unless otherwise specified in the manual. If such changes or modifications should be made, you could be required to stop operation of the equipment.

Note: This equipment has been tested and found to comply with the limits for a Class B digital device, pursuant to Part 15 of the FCC Rules. These limits are designed to provide reasonable protection against harmful interference in a residential installation. This equipment generates, uses and can radiate radio frequency energy and, if not installed and used in accordance with the instructions, may cause harmful interference to radio communications.

However, there is no guarantee that interference will not occur in a particular installation. If this equipment does cause harmful interference to radio or television reception, which can be determined by turning the equipment off and on, the user is encouraged to try to correct the interference by one of the following measures:

• Re-orient or relocate the receiving antenna.

• Increase the separation between the equipment and receiver.

• Connect the equipment into an outlet on a circuit different from that to which the receiver is connected.

• Consult the dealer or an experienced radio/TV technician for help.

The Telephone Consumer Protection Act of 1991 makes it unlawful for any person to use a computer or other electronic device to send any message via a telephone fax machine unless such message clearly contains in a margin at the top or bottom of each transmitted page or on the first page of the transmission, the date and time it is sent and an identification of the business or other entity, or other individual sending the message and the telephone number of the sending machine or such business, other entity, or individual.

In order to program this information into your fax machine, you should complete the procedure to register your telephone/fax number, name, date and time on pages 36, 37, and 38.

World Wide Web: http://www.ccsi.canon.com

Canon BBS: 1-757-420-2000

Fax Retrieval System: 1-800-526-4345

Customer Care Center: 1-800-423-2366

(6 a.m. to midnight EST, 7 days/week, except holidays)

Important safety instructions

1 Read these safety instructions and refer to them later if you have any questions.

2 Follow all warnings and instructions marked on the FAXPHONE B640.

3 Place the FAXPHONE on a level surface. Do not place it on an unstable cart, stand, or table. If the

FAXPHONE B640 falls, serious damage could occur.

4 Do not use the FAXPHONE B640 near water.

5 Slots and openings on the cabinet and on the back or bottom are provided for ventilation. To ensure

reliable operation of the FAXPHONE B640 and to protect it from overheating, do not block or cover these openings. Do not block the openings by placing the unit on a bed, sofa, rug, or other similar surface, or near a radiator or heat register. Do not place the FAXPHONE B640 in a closet or built-in installation unless proper ventilation is provided.

6 Operate the FAXPHONE B640 only from the type of power source indicated on the unit’s label. If you are

not sure of the type of power available, consult your dealer or local power company.

7 The FAXPHONE B640 is equipped with a 3-prong, grounding-type plug; the plug has a third (grounding)

pin. This plug will only fit into a grounding-type outlet. This is a safety feature. If you are unable to insert the plug into your outlet, contact an electrician to replace your outlet (do not use a 3-to-2 adapter). Do not defeat the safety purpose of the grounding-type plug.

8 Do not allow anything to rest on the power cord, and do not locate the FAXPHONE B640 where the cord

will be walked on.

9 If you use an extension cord with the FAXPHONE B640, make sure that the total of the ampere ratings on

the products plugged into the extension cord does not exceed the extension cord ampere rating. Also, make sure that the total of all products plugged into the wall outlet does not exceed the current amperage of the circuit breaker.

10 Do not push objects of any kind into the slots or openings on the cabinet as they may touch dangerous

voltage points or short out parts, which could result in a risk of fire or electric shock.

11 Do not spill liquid of any kind on the FAXPHONE B640. If you spill liquid or if any substance falls into the

unit, immediately unplug the FAXPHONE B640. Call your Canon Authorized Service Facility (ASF).

12 Unplug the FAXPHONE B640 from the wall outlet before cleaning. See pp. 88 and 89 for details.

13 Except as explained elsewhere in this manual, do not attempt to service the FAXPHONE B640 yourself.

Opening and removing interior covers may expose you to dangerous voltage points or other risks. Refer all servicing to a Canon Authorized Service Facility (ASF).

14 Unplug this product from the wall outlet and refer servicing to qualified service personnel under the

following conditions:

• When the power cord or plug is damage or frayed.

• If liquid has been spilled into the unit.

• If the FAXPHONE B640 has been exposed to rain or water.

• If the FAXPHONE B640 does not operate normally when you have followed the operating instructions. Adjust only those controls that are covered by the operating instructions in this manual. Improper adjustment of other controls may result in damage and many require extensive work by a qualified technician to restore the product to normal operation.

• If the FAXPHONE B640 has been dropped or the cabinet has been damaged.

• If the FAXPHONE B640 exhibits a distinct change in performance, indicating a need for service.

You must register your fax number, your name or company name, and the date and time in the FAXPHONE B640 before you use it.

This is required by the FCC rules governing the use of fax equipment. See pp. 36, 37, and 38 for details.

Users in Canada

PRE-INSTALLATION REQUIREMENTS FOR CANON FACSIMILE EQUIPMENT

A. Location

Supply a suitable table, cabinet, or desk. See specifications (p. 103) for unit’s dimensions and weight.

B. Order Information

1. Provide only a single line to touch-tone or rotary telephone set terminated with a standard 4-pin modular phone plug. (Touch-tone is recommended if available in your area.)

2. Order an RJ11-C modular jack (USOC code), which should be installed by the phone company. If the RJ11-C jack is not present, installation cannot occur.

3. Order a normal business line from your telephone company’s business representative. The line should be a regular voice grade line or equivalent. Use one line per unit.

DDD (DIRECT DISTANCE DIAL) LINE

IDDD (INTERNATIONAL DIRECT DISTANCE DIAL) LINE IF YOU COMMUNICATE OVERSEAS

NOTE: Canon recommends an individual line following industry standards [e.g., the 2500 (Touch tone)

C. Power Requirements

The power outlet should be a three-prong grounded receptacle (Single or Duplex). It should be independent from copiers, heaters, air conditioners, or any electric equipment that is thermostatically controlled. The rated value is 120 volts and 15 amperes. The RJ11-C modular jack should be relatively close to the power outlet to facilitate installation.

NOTICE

The Industry Canada label identifies certified equipment. This certification means that the equipment meets telecommunications network protective, operational and safety requirements as prescribed in the appropriate Terminal Equipment Technical Requirements document(s). The Department does not guarantee the equipment will operate to the user’s satisfaction.

Before installing this equipment, users should ensure that it is permissible to be connected to the facilities of the local telecommunications company. The equipment must also be installed using an acceptable method of connection. The customer should be aware that compliance with the above conditions may not prevent degradation of service in some situations.

Repairs to certified equipment should be coordinated by a representative designated by the supplier. Any repairs or alterations made by the user to this equipment, or equipment malfunctions, may give the telecommunications company cause to request the user to disconnect the equipment. Information regarding authorized service facility locations can be obtained by calling Canon Canada below.

or 500 (Rotary/Pulse Dial) telephones]. A dedicated extension off a PBX unit without “Camp On” signals is also permissible with a FAX unit. Key telephone systems are not recommended because they send non-standard signals to individual telephones for ringing and special codes, which may cause a FAX error.

CANON CANADA

1-800-263-1121

24 HOURS A DAY, 7 DAYS A WEEK

Users should ensure for their own protection that the electrical ground connection's power utility, telephone lines and internal metallic water pipe system, if present, are connected together. This precaution may be particularly important in rural areas.

Caution

Users should not attempt to make such connections themselves, but should contact the appropriate electric inspection authority, or electrician, as appropriate.

NOTICE

The Ringer Equivalence Number (REN) assigned to each terminal device provides an indication of the maximum number of terminals allowed to be connected to a telephone interface. The termination on an interface may consist of any combination of devices subject only to the requirement that the sum of the Ringer Equivalence Numbers of all the devices does not exceed 5.

vii

Precautions

General _________________________________________

Make sure the place where you set up the FAXPHONE satisfies the following conditions:

Over 90.5°F (32.5°C)

Under 50°F (10°C)

• Use the FAXPHONE only within the following temperature and humidity ranges. Ambient temperature: 50°F to 90.5°F (10°C to 32.5°C) Ambient humidity: 10% to 80% RH (no condensation)

• Keep your FAXPHONE out of direct sunlight, as this can damage the unit.

• Do not lift the FAXPHONE by the operation panel.

• Hold the FAXPHONE as shown when transporting it.

viii

• Place the FAXPHONE on a level surface.

• Do not remove the BJ cartridge from the unit unless it needs to be replaced, or when transporting the FAXPHONE. Removing the cartridge and leaving the print head unprotected will cause it to dry out and become unusable.

• Do not place the FAXPHONE on the edge of a desk to prevent received documents from falling onto the floor.

• Certain table surfaces may prevent received documents from sliding out smoothly, resulting in paper jams. Do not place the F AXPHONE on these types of tables.

• Do not install the FAXPHONE near devices which contain magnets or generate magnetic fields.

• Do not subject the FAXPHONE to strong physical shock or vibration.

• Keep the FAXPHONE clean. Dust accumulation can prevent the FAXPHONE from operating properly.

• Before you transport your FAXPHONE, be sure to remove the BJ cartridge and recover the print head with the orange tape. After moving the FAXPHONE, remove the orange tape and reload the BJ cartridge.

Precautions

Others __________________________________________

Here are some other general precautions when using or working around the FAXPHONE.

CAUTION

• Avoid installing your FAXPHONE in places exposed to direct sunlight, dust, vibration, high temperature or humidity, or on unstable surfaces.

• To assure proper electrical contact, make sure the F AXPHONE is firmly plugged in.

• Never pull on the cord to unplug the FAXPHONE. Pull on the plug itself.

WARNING

•

Do not overload the electrical outlet where the FAXPHONE is plugged in.

• Never plug or unplug the FAXPHONE when your hands are wet.

• For your safety, unplug the FAXPHONE during electrical storms.

• If you have problems with the FAXPHONE (smoke, odd smells or noises), immediately unplug the FAXPHONE from the outlet. Keep the area around the outlet free from clutter so you can unplug the FAXPHONE quickly in case of an emergency.

• Never use liquids or drink beverages around the FAXPHONE. Liquids spilled on the FAXPHONE can cause a fire or electrical shock. If you accidentally spill a liquid on the FAXPHONE, unplug it immediately and call your Canon service representative.

• To avoid electrical shock from exposed power points, never disassemble the FAXPHONE. There are no parts or switches in the FAXPHONE that require adjustment.

1. SETTING UP

How to Use this

User's Guide

Welcome........................................................................ iii

Features ......................................................................... iii

Disclaimer ................................................................................................. iv

Users in the U.S.A. .................................................................................. iv

Important safety instructions ................................................................ vi

Users in Canada ..................................................................................... vii

Precautions ................................................................. viii

General .................................................................................................... viii

Others ........................................................................................................ ix

Unpacking ...................................................................... 2

Removing the shipping materials .......................................................... 3

Assembling the FAXPHONE .......................................... 4

Attaching components ............................................................................ 4

Connecting the AC power cord .............................................................. 5

Loading the paper .......................................................... 6

Selecting the right kind of paper ........................................................... 6

Loading the paper .................................................................................... 6

Installing the BJ cartridge ............................................. 8

BJ cartridge guidelines ........................................................................... 8

Handling the BJ cartridge ....................................................................... 9

Installing the BJ cartridge .................................................................... 10

Connecting the phone line .......................................... 13

Connecting to the wall jack .................................................................. 13

Connecting an extension phone or answering machine (optional)...

Setting the TEL LINE TYPE .................................................................... 14

Setting up to receive faxes .......................................... 15

Selecting the receiving mode .............................................................. 15

Fax Only Mode ........................................................................................ 16

Fax/Tel Mode ...........................................................................................17

Manual Mode .......................................................................................... 18

Ans. Machine Mode .............................................................................. 19

Distinctive Ring Pattern Detection (DRPD) feature .... 21

Types of ring patterns ............................................................................ 21

Turning on DRPD and assigning a setting to a ring pattern ............ 22

How DRPD responds to calls ............................................................... 24

Communicating using the Distinctive Ring Pattern

Detection (DRPD) feature .............................................................. 24

2. PREPARING TO USE YOUR FAXPHONE

Main components of the FAXPHONE ......................... 28

Front view ................................................................................................ 28

Rear view ................................................................................................. 29

FAXPHONE controls — the Operation Panel .............. 30

Registering your name and number ........................... 32

Moving through the main menus ......................................................... 32

Entering a number .................................................................................. 33

Entering a name ...................................................................................... 34

Personalizing your FAXPHONE ............................................................ 35

Table of Contents

Registering the date and time .............................................................. 36

Registering your telephone/fax number and name .......................... 37

Registering One-touch Speed Dialing numbers

and names ............................................................... 39

Registering Coded Speed Dialing numbers

and names ............................................................... 41

3. HANDLING DOCUMENTS

4. MAKING COPIES

5. SENDING FAXES

Preparing documents .................................................. 44

Types of documents you can scan ...................................................... 44

Loading the document ........................................................................... 45

Setting the resolution and density ....................................................... 47

Copying documents ..................................................... 50

Preparing to send a document .................................... 52

Sending methods .................................................................................... 52

Dialing methods ...................................................................................... 52

Sending documents ..................................................... 53

Direct Sending ........................................................................................ 53

Manual Sending ..................................................................................... 53

Automatic Dialing ................................................................................... 54

Memory Sending .................................................................................... 55

Canceling Sending ................................................................................. 56

Redialing .................................................................................................. 56

Messages displayed during sending .................................................. 57

Clearing document jams (ejecting a document from the ADF) ....... 58

Delayed Sending .......................................................... 59

Sending other documents while the FAXPHONE is set

for Delayed Sending ...................................................................... 60

Canceling Delayed Sending ................................................................. 61

Sequential broadcasting .............................................. 62

Sending a document to more than one location ...............................62

6. RECEIVING FAXES

Receiving documents .................................................. 64

Receiving documents in Manual Mode .............................................. 64

Receiving documents in Fax Only Mode ............................................ 65

Receiving documents in Fax/Tel Mode ...............................................65

Receiving documents in Ans. Machine Mode .................................. 66

Receiving documents in memory ........................................................ 67

Printing documents in memory ............................................................ 68

Receiving while registering, copying or printing .............................. 68

Table of Contents

7. SETTINGS AND ACTIVITY REPORTS

SOLUTIONS TO COMMON PROBLEMS

User menu settings ..................................................... 70

Settings ........................................................................ 73

How to change a setting ....................................................................... 73

Activity reports ............................................................ 79

How to print a report .............................................................................. 79

Activity management report ................................................................. 80

One-touch Speed Dialing list ................................................................ 80

Coded Speed Dialing list ....................................................................... 81

User’s data list ........................................................................................ 82

Activity report (Sending) ....................................................................... 82

Activity report (Receiving) .................................................................... 83

Multi-activity report ............................................................................... 83

Memory clear list ................................................................................... 84

Paper jams .................................................................... 86

Automatic Document Feeder (ADF) jams ...........................................86

Recording paper jams ........................................................................... 87

Periodic care ................................................................. 88

Cleaning the FAXPHONE exterior ........................................................88

Cleaning the glass scanning window ................................................. 88

Cleaning the printer area ...................................................................... 89

Cleaning the BJ cartridge print head .................................................. 90

Replacing the BJ cartridge ................................................................... 91

Frequently Asked Questions ....................................... 92

TRANSMITTING ..................................................................................... 92

RECEIVING ............................................................................................... 93

TELEPHONE ............................................................................................. 94

COPYING .................................................................................................. 95

PAPER LOADING PROBLEMS .............................................................. 95

GENERAL ................................................................................................. 95

Print quality problems ................................................. 97

Error codes, messages and solutions ......................... 98

In case of a power failure .......................................... 101

During a power failure ......................................................................... 101

Specifications ..................................................................................................... 102

Appendix ............................................................................................................ 104

Document sizes ....................................................................................................................................................... 104

What happens when Fax/Tel Mode is selected .................................................................................................105

Glossary .............................................................................................................. 106

Index ................................................................................................................... 110

xii

SETTING UP

Unpacking ..................................................................... 2

Removing the shipping materials .......................................................... 3

Assembling the FAXPHONE .........................................4

Attaching components ............................................................................ 4

Connecting the AC power cord .............................................................. 5

Loading the paper ........................................................ 6

Selecting the right kind of paper ........................................................... 6

Loading the paper .................................................................................... 6

Installing the BJ cartridge ............................................8

BJ cartridge guidelines ........................................................................... 8

Handling the BJ cartridge ....................................................................... 9

Installing the BJ cartridge .................................................................... 10

Connecting the phone line ........................................ 13

Connecting to the wall jack .................................................................. 13

Connecting an extension phone or answering machine (optional) ..

Setting the TEL LINE TYPE .................................................................... 14

Setting up to receive faxes ....................................... 15

Selecting the receiving mode .............................................................. 15

Fax Only Mode ....................................................................................... 16

Fax/Tel Mode ........................................................................................... 17

Manual Mode .......................................................................................... 18

Ans. Machine Mode .............................................................................. 19

Distinctive Ring Pattern Detection (DRPD) feature . 21

Types of ring patterns ............................................................................ 21

Turning on DRPD and assigning a setting to a ring pattern ............ 22

How DRPD responds to calls ............................................................... 24

Communicating using the Distinctive Ring Pattern

Detection (DRPD) feature .............................................................. 24

Unpacking

As you unpack the FAXPHONE, save the carton and packing material in case you want to move or ship the unit in the future.

Carefully remove all items from the box. ❚ It is best to have someone hold the box while you lift the FAXPHONE and its

protective packaging out of the carton.

Paper tray

BX-3 BJ FAX cartridge

Power cord and Telephone line

FAXPHONE B640 User’s Guide

Paper tray cover

Main unit

Unpacking

If any of these items are damaged or missing, please contact the Canon Computer Systems Customer Care Center. See p. iii.

❚ Be sure to fill out your Registration card and send it or fax it to Canon Computer Systems, Inc.

(See the Registration card for details.) Also, save your sales receipt for proof of purchase.

Main unit

Paper tray cover

Telephone line

Facepla te

(may be in s tall ed on unit)

Power cord

Paper tray

Documentation

• FAXPHONE B640 User's Guide (this manual)

• Quick Start Guide

• Registration card

• Warranty card

• Canon Cares card

BX-3 BJ FAX cartridge

Removing the shipping materials _______________

Remove the shipping materials as shown below.

Pull

Open

Remove all tape

Be sure to also remove any shipping materials from the paper tray cover and the paper tray.

Assembling the FAXPHONE

To see how the FAXPHONE looks fully assembled, see Main components of the FAXPHONE, p. 28.

Attaching components _________________________

■Paper Tray

Make sure the paper lever is in the position . Then place the paper tray into the FAXPHONE, making sure the two knobs fit in the appropriate slots on the FAXPHONE.

This symbol indicates the use of a function (envelope printing) not available with this model.

Paper lever

■Paper Tray Cover

Place the paper tray cover over the paper tray, making sure the two tabs fit in the appropriate slots on the FAXPHONE.

■Faceplate

Assembling the FAXPHONE

Fit the 4 tabs of the faceplate into the corresponding slots around the One-touch button area.

The faceplate may be installed on the FAXPHONE. If you cannot find the faceplate, check the One-touch button area of the FAXPHONE.

Connecting the AC power cord _________________

Plug the FAXPHONE into a 120 volt AC 60 Hz three-wire grounded outlet.

Plug the power cord connector into the

rear of the unit.

Plug the other end of the power cord

into a properly grounded AC outlet (three-prong outlet).

There is no power switch on the FAXPHONE. The power is on as long as the FAXPHONE is plugged in.

Loading the paper

Selecting the right kind of paper _______________

The quality of the paper you use affects the print quality of the FAXPHONE. Using paper that meets the following specifications will ensure the best possible printing results.

Quality Use plain bond, typewriter quality without curls, folds, or rough edges. Weight 17 – 24 lbs (64 g/m2 – Thickness 0.003" – 0.005" (0.08 mm – 0.12 mm) Storage 64°F to 75°F (18°C to 24°C) 40% to 60% relative humidity. Size Letter, A4, Legal

• Test the plain bond paper you intend to use first to make sure printing results are satisfactory.

• Do not use punched or colored paper.

• Do not use glossy paper.

• Ink drying time will vary depending on the type of paper.

• Using paper other than the above may cause jamming and/or blurred printing.

90 g/m2)

■Setting the paper size

The paper size setting determines the size of the recording paper in the paper tray. The factory setting is letter size. If you want to use a paper size other than letter, you must change the PAPER SIZE setting. See FAX PRINTER, p. 78.

Loading the paper ______________________________

Remove the paper tray cover.

Fan a small stack of up to 100 sheets (up

to 0.4" (10 mm) thick). Tap the edge of the stack on a flat surface to even the stack.

Loading the paper

Line up the right edge of the stack of

paper against the right edge of the paper tray and insert it halfway into the paper tray.

Complete inserting the stack of paper

into the paper tray until it stops.

Holding the stack of paper, squeeze and

slide the paper guide until it touches the left edge of the stack of paper.

Make sure the stack of paper does not exceed the paper limit mark on the right side of the feeder.

Replace the paper tray cover.

Do not force the paper down into the FAXPHONE.

• Make sure the stack of the paper is flat, held upright and aligned with the left paper guide.

• The top edge of the stack does not need to be even.

Installing the BJ cartridge

The first time you set up the FAXPHONE, you have to install the BX-3 BJ FAX cartridge before you can begin receiving and copying documents.

BJ cartridge guidelines _________________________

Use only the Canon BX-3 BJ FAX cartridge with the FAXPHONE B640.

The actual amount of ink that you use will vary depending on the print density of a page. If the majority of your printed output is graphics, you may need to change the ink cartridge more often than when you are receiving or copying text only.

You may need to replace the BJ cartridge when either of the following conditions exist:

❚ Your printed output is not crisp and clear, and there are gaps in the characters (miss-

ing dots) even after you have cleaned the print head once or twice and you have removed and reinstalled the BJ cartridge.

❚ You have been using the BJ cartridge for over one year.

❚ To ensure optimum print quality, Canon recommends the use of the

cartridges designated by Canon. Canon accepts no liability or responsibility for damages caused by the use of any cartridge other than those designated by Canon.

❚ Canon makes numerous ink cartridges; the BX-3 BJ FAX cartridge is

the only one designed to be used with the FAXPHONE B640.

Installing the BJ cartridge

Handling the BJ cartridge_______________________

• Leave the BJ cartridge in its packaging until you are ready to use it to prevent it from drying out.

• Store BJ cartridges out of the reach of children; the ink contains isopropyl alcohol 67-63-0.

• Replace the BJ cartridge after one year of use or if the print is not clear or is missing, even after trying five successive head cleanings.

• Never remove the BJ cartridge unless you are going to replace it. When left exposed, the cartridge print head dries out, making it unusable.

• Do not touch the print head area on the BJ cartridge. Ink may leak out and cause stains.

• Never shake the BJ cartridge, especially after removing the protective tape from the print head.

If spilled, the ink is very difficult to clean. Therefore, always follow the above precautions and carefully handle the BJ cartridge.

Installing the BJ cartridge ______________________

Open the front cover of the FAXPHONE.

Remove the print head cap from the BJ

cartridge.

Raise the green cartridge release lever

up.

Thickness lever

Make sure the paper thickness lever is set to the paper position (left position).

Pull off the protective orange tape.

Installing the BJ cartridge

Insert the BJ cartridge. Align the slot in

the cartridge with the yellow post in the FAXPHONE.

The yellow post (BJ cartridge guide) should be visible through the slot. The BJ cartridge tilts slightly to the left in the loaded position.

Close the front cover of the FAXPHONE.

Lower the cartridge release lever down

until you hear a click to lock the cartridge in place.

❚ Make sure the arm on the cartridge release lever

is aligned with the marking on the BJ cartridge.

❚ If the lever movement is not smooth, release the

lever and reload the cartridge.

❚ To avoid cartridge misalignment and an error

message to appear, do not press down on the cartridge or try to align it manually while raising and lowering the green lever.

The FAXPHONE automatically prints a test page.

The FAXPHONE prints a test page every time you insert a BJ cartridge.

When the BJ cartridge is properly installed, the test printout should look as shown above.

White streak

If the printout has white streaks as shown above, try cleaning the print head. See Cleaning the BJ cartridge print head, p. 90. If the problem persists after cleaning, try reinstalling the BJ cartridge.

❚ You can turn off automatic test printing by changing the AUTO TEST PRINT

setting. See SYSTEM SETTINGS, p. 78.

Connecting the phone line

Connecting to the wall jack ____________________

You need an RJ11-C type (modular) wall jack to connect the FAXPHONE to the telephone system. Contact your local telephone company to install this type of jack if you do not have one.

Connect one end of the supplied telephone line to the jack marked

on the rear of the FAXPHONE.

Connect the other end of the line to your wall telephone jack.

Connecting an extension phone or answering machine (optional) ______________________________

Connect an extension phone or answering machine to the jack

marked on the rear of the FAXPHONE.

❚ To use a phone or answer machine on the same line with the FAXPHONE, the

phone and/or answer machine must be attached directly to the FAXPHONE.

❚ Be sure to connect an extension phone if you want to use the INCOMING RING

feature and you want it to ring when the FAXPHONE receives a call. See pp. 65, 77.

❚ If you connect an answering machine, refer to Ans. Machine Mode, p. 19.

Setting the TEL LINE TYPE _____________________

Your FAXPHONE is factory set to work with touch tone telephone lines. If you have a pulse line, you will need to change the telephone line setting as follows.

1 Press [FUNCTION].

Wait a second for TEL REGISTRATION to appear.

SELECT MENU

TEL REGISTRATION

2 Use [ ] or [ ] to select USER SETTINGS.

▼

Press [START/COPY].

USER SETTINGS

SET DATE

3 Use [ ] or [ ] to select TEL LINE TYPE.

▼

Press [START/COPY].

TEL LINE TYPE

4 Use [ ] or [ ] to select ROTARY PULSE.

5 Press [START/COPY].

6 Press [STOP] to finish.

TOUCH TONE

ROTARY PULSE

DATA ENTRY OK

Setting up to receive faxes

Selecting the receiving mode___________________

Before you set up the receiving mode on your FAXPHONE, you should determine how you plan to use your FAXPHONE:

❚ Are you able to dedicate the use of one telephone line to the FAXPHONE only to

receive document transmissions from other fax machines? If yes, choose Fax Only Mode (see below).

❚ Do you want to use your FAXPHONE as both a telephone and fax, receiving docu-

ments automatically and ringing only for telephone calls? If yes, choose Fax/Tel Mode (see below).

❚ Do you want to use your FAXPHONE mainly as a telephone, and answer every call

yourself, whether from a person or a fax unit? If yes, choose Manual Mode (see below).

❚ Do you want to connect an answering machine to your FAXPHONE and receive the

other party’s document and also record the other party’s message? If yes, choose Ans. Machine mode (see below).

❚ Can you use the Distinctive Ring Pattern (DRP) service offered by your telephone

company allowing you to have separate numbers for telephone and fax using only one phone line? If yes, use the Distinctive Ring Pattern Detection (DRPD) Feature (see below).

How you answer these questions will determine which receiving method you choose. If you are not satisfied with the mode you select, you can always change it at any time.

■Fax Only Mode (See p. 16)

You may want to use this mode if you have two phone lines in your office, and plan to use one line for the FAXPHONE and the other line for your telephone. Set the Fax Only Mode if you want to use your FAXPHONE only to receive faxes automatically and do not intend to use it as a telephone.

■Fax/Tel Mode (See p. 17)

If you only have one phone line in your office, you may be planning to use it for both fax and telephone communication. By setting this mode, you will be able to use your FAXPHONE for both fax and telephone communication using only one phone line. You will need to have an extension phone connected to the FAXPHONE so that when it rings to alert you of a call, you can answer the call. The FAXPHONE will automatically receive faxes without ringing.

■Manual Mode (See p. 18)

Use Manual Mode if you receive more telephone calls than faxes. By having telephone connected to your FAXPHONE, you can answer every call, whether from a person or from another fax unit. If you hear a slow beep, simply press [START/COPY] on your FAXPHONE and hang up the phone to receive the fax.

■Ans. Machine Mode (See p. 19)

Use Ans. Machine Mode if you have an answering machine connected to the FAXPHONE. This mode allows you to receive not only documents sent from other fax machines, but also messages from people calling when you are out.

■

Distinctive Ring Pattern Detection (DRPD) Feature (See p. 21)

Some companies offer a distinctive ring pattern (DRP) service that allows you to assign two or more telephone numbers with distinctive ring patterns to a single telephone line. By subscribing to such a service, you can have both a fax number(s) and a telephone number(s) for your FAXPHONE using only one phone line. When a call is made, the FAXPHONE checks the incoming ring pattern and knows if the call is from another fax unit or from a telephone.

Fax Only Mode __________________________________

The FAXPHONE is set up at the factory for both fax transmission and telephone calls. If you have a dedicated fax line, you need to set the FAXPHONE to Fax Only Mode.

■ Setting Fax Only Mode

When you set the FAXPHONE to Fax Only Mode, the unit picks up every call and automatically treats it as a fax transmission.

The FAXPHONE cannot receive automatically if you are making copies, printing reports, or registering information. See p. 68.

1 Press [RECEIVE MODE] until “Fax Only Mode”

appears on the LCD.

Fax Only Mode

2 Press [START/COPY].

When this mode is set, the LCD will display the date and “FaxOnly”.

■ Receiving documents in Fax Only Mode

When the FAXPHONE is set to Fax Only Mode, it automatically receives documents whenever a call comes over the fax line.

1 Make sure the FAXPHONE is set to “Fax Only

Mode” (see above).

The FAXPHONE assumes all incoming calls are from another fax machine sending a document. It receives the documents automatically.

09/15/97 FaxOnly

Setting up to receive faxes

Fax/Tel Mode ____________________________________

If you only have one phone line in your office, you can set the FAXPHONE to receive both documents and telephone calls. You need to have an extension phone connected to your FAXPHONE for this mode. See p. 13.

■ Setting Fax/Tel Mode

The FAXPHONE is set up at the factory to this mode. You only need to follow this procedure if you have changed the factory setting.

1 Press [RECEIVE MODE] until “Fax/Tel Mode”

appears on the LCD.

Fax/Tel Mode

2 Press [START/COPY].

When this mode is set, the LCD will display the date and “Fax/Tel”.

■ Receiving documents and calls in Fax/Tel Mode

You can set the FAXPHONE to monitor all incoming calls over the fax/telephone line. When the FAXPHONE receives an incoming call, it checks to see if the call is from another fax machine trying to send a document, or from someone wanting to talk to you. The FAXPHONE cannot receive a document automatically if you are making copies, printing reports, or registering information. See p. 68.

09/15/97 Fax/Tel

1 Make sure you have connected an extension

phone to your FAXPHONE. See p. 13.

2 Make sure the FAXPHONE is set to “Fax/Tel

Mode” (see above).

When the FAXPHONE receives a call, it checks to see whether the call is from another fax machine or from a telephone.

❚ If it is a fax call, your FAXPHONE automatically switches to receive mode to

accept the fax.

❚ If the call is from a person, your FAXPHONE rings to alert you to pick up the

handset of the extension phone.

Manual Mode ___________________________________

You may want to set your FAXPHONE to Manual Mode if you want to personally monitor every call, whether from a fax machine or a person.

You need to have an extension phone connected to your FAXPHONE for this mode. See p. 13.

■ Setting Manual Mode

Set to Manual Mode if you want to personally monitor every incoming call.

1 Press [RECEIVE MODE] until “Manual Mode”

appears on the LCD.

Manual Mode

2 Press [START/COPY].

When this mode is set, the LCD will display the date and “Manual”.

■ Receiving documents and calls in Manual Mode

You can set the FAXPHONE to ring every time it received a call so that you can personally check if it is from a fax machine or from a person. Keep in mind that you cannot use Manual Mode if a document is in the Automatic Document Feeder (ADF) waiting to be sent.

09/15/97 Manual

1 Make sure you have connected an extension

phone to your FAXPHONE. See p. 13.

2 Make sure the FAXPHONE is set to “Manual

Mode” (see above).

3 When the FAXPHONE rings, pick up the handset

of the extension phone connected to the FAXPHONE.

4 If you hear a person’s voice, start your conversa-

tion. If the caller wants to send a document after talking to you, press [START/COPY] on the FAXPHONE to receive the document. or If you hear a slow beep or silence, another fax is trying to send you a document. Press [START/ COPY] on the FAXPHONE.

Your FAXPHONE begins receiving the document.

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