Canon B45 User Manual

Page 1

User’s Guide

ENG

Read the Set-Up Sheet first, and then read this guide before operating this equipment. After you finish reading this guide, store it in a safe place for future reference.

ENG

Page 2

Where to find help

Canon offers a full range of customer technical support* options:

• For e-mail support and answers to frequently asked questions (www.usa.canon.com/consumer)

• 24-hour, 7-day-a-week automated support for troubleshooting issues on most current products (1-800-423-2366)

• 24-hour, Fax-On-Demand System for product specifications and technical information (1-800526-4345)

• Free technical support Monday-Saturday (excluding holidays) for products still under warranty** (1-757-413-2848)

• Technical support 7 days a week (excluding holidays) for products no longer under warranty, at $9.99 per call (1-757-413-2848)

* Support program specifics are subject to change without notice. ** Refer to the product information starting on p.I-7 for warranty details.

Copyright © 2003 by Canon U.S.A., Inc. All rights reserved. No part of this publication may be reproduced, transmitted, transcribed, stored in a retrieval system, or translated into any language or computer language in any form or by any means, electronic, mechanical, magnetic, optical, chemical, manual, or otherwise, without the prior written permission of Canon U.S.A.

Trademarks

Canon, FAXPHONE, and BJ are registered trademarks. UHQ is a trademark of Canon Inc. All other product and brand names are registered trademarks, trademarks or service marks of

their respective owners.

As an ENERGY STAR® Partner, Canon Inc. has determined that this product meets the ENERGY STAR

guidelines for energy efficiency.

Page 3

Table of Contents

INTRODUCTION

Where to find help ................................ii

Using this guide ................................... v

Important safety instructions..............vi

Users in the U.S.A..............................viii

Pre-Installation Requirements for Canon

Facsimile Equipment..................................... viii

Connection of the Equipment ........................... viii

1 SETTING UP

Unpacking ......................................... 1-1

Removing the shipping materials.....................1-2

Assembling the fax ........................... 1-3

Attaching components.......................................1-3

Making connections ......................... 1-4

Connecting the telephone line, handset, and

external devices............................................1-4

Connecting the AC power cord ........................1-6

Loading paper ................................... 1-7

Paper guidelines ................................................. 1-7

Loading paper in the multi-purpose tray ........ 1-8

Installing the BJ cartridge ................ 1-9

Guidelines ............................................................1-9

Installing the BJ cartridge in your fax...........1-10

Testing the fax...................................................1-11

2 PREP ARING TO USE

YOUR F AX

Main components of your fax .......... 2-1

Fax controls — the operation panel. 2-2 Guidelines for entering

numbers, letters, and symbols..... 2-4

Correcting mistakes ...........................................2-5

Setting the TEL LINE TYPE ............... 2-6

Registering sender information ....... 2-7

Personalizing your fax........................................2-7

Setting the date and time ..................................2-7

Registering your fax/telephone number and

name................................................................2-8

Setting the daylight saving time .......................2-9

Registering one-touch speed

dialing numbers and names....... 2-11

Registering coded speed

dialing numbers and names....... 2-13

Registering voice dialing voice tags2-14

Registering voice tags with one-touch/coded

speed dialing numbers and names .......... 2-14

Adding voice tags to the one-touch/coded

speed dialing numbers...............................2-14

Modifying voice tags........................................2-15

Deleting voice tags...........................................2-15

DOCUMENTS AND PAPER

Preparing documents ....................... 3-1

Types of documents you can scan ..................3-1

Problem documents ...........................................3-1

Loading documents .......................... 3-2

Problems with multipage documents..............3-2

Paper requirements .......................... 3-3

Printable area......................................................3-3

Loading paper......................................................3-3

SENDING DOCUMENTS

Preparing to send a document ......... 4-1

Adjusting the quality of your documents ........4-1

Sending methods ................................................ 4-2

Dialing methods ..................................................4-2

Sending documents.......................... 4-2

Direct sending ..................................................... 4-2

Memory sending ................................................. 4-3

Manual sending ..................................................4-4

Canceling sending............................. 4-5

Automatic dialing ............................. 4-5

Sending a document using one-touch speed

dialing or coded speed dialing numbers...4-5 Sending a document using directory dialing .4-6

Sending a document using voice dialing........4-7

Special dialing ................................... 4-8

Sending a document using caller history .......4-8

Long-distance dialing.........................................4-8

Redialing when the line is busy ....... 4-9

Manual redialing.................................................4-9

Automatic redialing ............................................4-9

Delayed sending ............................. 4-11

Sending other documents while the fax is

set for delayed sending.............................. 4-12

Canceling delayed sending.............................4-12

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Table of Contents

Sequential broadcasting................. 4-13

Sending a document to more than one

location .........................................................4-13

Documents stored in memory ....... 4-14

Printing a list of documents in memory ........4-14

Printing a document in memory .....................4-14

Deleting a document from memory ...............4-15

RECEIVING DOCUMENTS

Different ways to receive a

document ...................................... 5-1

Setting the receive mode ................. 5-2

Receiving both documents and telephone

calls automatically: Fax/Tel mode ..............5-2

Receiving documents manually:

MANUAL MODE ............................................5-4

Receiving with a DRPD (Distinctive Ring Pattern

Detection) service: DRPD ............................ 5-5

Other features ................................... 5-6

Saving ink while printing documents ..............5-6

Receiving documents in memory while performing

another task or when a problem occurs ....

Polling to receive documents ........................... 5-6

Canceling receiving........................... 5-7

6 USING THE BUILT-IN

ANSWERING MACHINE (T AM MODE)

Recording the outgoing message .... 6-1

Types of messages that can be recorded ......6-1

Recording the outgoing message....................6-1

Setting TAM MODE .......................... 6-2

Setting the recording time for a telephone

message .........................................................6-3

Setting TAM MONITOR......................................6-4

Setting TOLL SAVER ........................................... 6-5

Recording voice memos ................... 6-6

Deleting messages............................ 6-7

Playing telephone messages............ 6-8

Remote control features................... 6-9

Registering the password for remote control..

Using remote control........................................6-10

Forwarding telephone messages... 6-12

Setting the forwarding number ......................6-12

Setting the number of redial times.................6-13

Setting PIN ENTRY............................................6-14

5-6

6-9

When a forwarded call is received ...

6-15

7 SETTINGS AND

ACTIVITY REPORTS

Selecting a menu .............................. 7-1

Activity reports ................................. 7-7

How to print a report .......................................... 7-7

Activity report......................................................7-8

One-touch speed dialing list ............................. 7-8

Coded speed dialing list.....................................7-8

User data list........................................................7-8

Doc. memory list .................................................7-8

TX (Transmission) report ...................................7-8

RX (Reception) report.........................................7-8

Multi TX/RX (Transaction) report .....................7-8

8 MAKING COPIES

Copying documents.......................... 8-1

9 SOLUTIONS TO

COMMON PROBLEMS

Clearing jams .................................... 9-1

Jams in the document tray................................9-1

Jams in the multi-purpose tray.........................9-2

Periodic cleaning............................... 9-3

Cleaning the exterior of the fax ........................ 9-3

Cleaning the interior of the fax ......................... 9-3

Testing and cleaning the BJ cartridge print

head................................................................. 9-5

Replacing the BJ cartridge ............................... 9-6

Troubleshooting................................ 9-8

Paper feeding problems ....................................9-8

Faxing problems..................................................9-9

Print quality problems ...................................... 9-13

Telephone problems.........................................9-13

Copying problems ............................................. 9-14

General problems .............................................9-14

LCD messages................................. 9-15

In case of a power failure ............... 9-19

During a power failure ..................................... 9-19

Memory clear report ........................................ 9-19

Specifications .............

Index ...........................

S-1

I-1

Page 5

Using this guide

This guide provides detailed information on how to set up, operate, maintain, and troubleshoot your fax.

Please read the list below to become familiar with the symbols, terms, and abbreviations used in this guide.

Cautions tell you how to avoid actions that could injure you or damage your fax. In order to use your fax safely, always observe these cautions.

Notes provide advice on using your fax more effectively, describe operating restrictions, and tell you how to avoid minor difficulties. Reading these is recommended to make the most of your fax and its

functions.

(see p. xx) Indicates a page number that you can refer to for more information on

the topic of the previous sentence or paragraph. default A setting that remains in effect unless you change it. document The original sheet(s) of paper you send, receive, or copy with your

fax. menu A list of settings from which you select an item to set up or change. A

menu has a title which appears on the LCD. 3 and 4 buttons Used to select an item in a menu. Press 4 to select the next item, and

press 3 to select the previous item. transaction number When you send or receive a document, your fax automatically assigns

the document a unique transaction number. A transaction number is a

four-digit number that will help you keep track of documents you send

and receive. TX/RX NO. TX/RX NO. is the abbreviation used for “transaction number.” TX Denotes Transmission. RX Denotes Reception.

TRANSMITTING OK

In addition, this guide uses brackets to identify the buttons you press when performing different functions: [Stop].

LCD display. The contents of the LCD display may vary depending on

the current settings.

Page 6

Important safety instructions

Read these safety instructions thoroughly before using your fax.

Except as specifically described in this guide, do not attempt to service the fax yourself. Never attempt to disassemble the fax: opening and removing its interior covers will expose you to

dangerous voltages and other risks. For all service, contact the Canon Customer Care Center (see p. ii).

■ Handling and maintenance

• Follow all warnings and instructions marked on the fax.

• Do not subject the fax to strong physical shock or vibration.

• Always unplug the fax before moving or cleaning it.

• To avoid paper jams, never unplug the power cord, open the printer cover, or remove paper

from the multi-purpose tray while printing.

• When transporting the fax, leave the BJ cartridge installed in the cartridge holder and tape the

cartridge holder to the right side of the fax. This will prevent ink spilling inside the fax.

• Always lift the fax by its base as shown below. Never lift it by any of its attachments or covers.

• Do not push objects of any kind into the slots or openings on the fax as they may touch

dangerous voltage points or short out parts. This could result in fire or electric shock.

• Do not allow small objects (such as pins, paper clips, or staples) to fall into the fax. If

something does fall into the fax, unplug it immediately and contact the Canon Customer Care Center (see p. ii).

• To avoid spillage in or around the fax, do not eat or drink near it. If you spill liquid or if any

substance falls into the fax, unplug the fax immediately and contact the Canon Customer Care Center (see p. ii).

• Keep the fax clean. Dust accumulation can prevent the fax from operating properly.

• Unplug the fax from the wall outlet and refer service to qualified personnel under the following

conditions: – When the power cord or plug is damaged or frayed. – If liquid has spilled into the fax. – If the fax has been exposed to rain or water. – If the fax does not operate normally when you have followed the instructions in this guide.

Adjust only those controls that are covered by the instructions in this guide. Improper adjustment of other controls may result in damage and may require extensive work by a qualified technician to restore the product to normal operation.

– If the fax has been dropped or the body has been damaged. – If the fax exhibits a distinct change in performance, indicating a need for servicing.

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■ Location

• Place the fax on a flat, stable, vibration-free surface.

• Place the fax in a cool, dry, clean, well ventilated place.

– Make sure the area is free from dust. – Make sure the location is not affected by extreme temperature changes, and always stays

between 50° and 90.5°F (10° and 32.5°C).

– Make sure the area’s relative humidity is always between 20% and 85%.

• Keep the fax away from direct sunlight.

• Do not use the fax near water. Make sure that no wet or humid objects come into contact with

the fax.

• Do not use or store the fax outdoors.

• Do not install the fax near devices that contain magnets or generate magnetic fields, such as

speakers.

• Place the fax near a standard 120 V AC power outlet.

• To ensure reliable operation of the fax and to protect it from overheating, do not block the

exhaust vent and never block or cover any openings on the fax by placing it on a bed, sofa, rug, or other similar surface. Do not place the fax in a cupboard or built-in installation, or near a radiator or other heat source unless proper ventilation is provided. Install the fax approximately 4 in. (10 cm) away from walls and other equipment. For the dimensions of the fax, see p. S-1.

• Do not stack boxes or furniture around the power outlet. Keep the area free so you can reach the

outlet quickly. If you notice anything unusual (smoke, strange odors, noises) around the fax, unplug it immediately. Contact the Canon Customer Care Center (see p. ii).

• Do not allow anything to rest on the power cord, and do not place the fax where the cord will be

walked on. Make sure the cord is not knotted or kinked.

■ Power supply

• During electrical storms, disconnect the power cord from the power outlet. (Please note that any

documents stored in the fax’s memory will be deleted when you unplug the fax.)

• Whenever you unplug the fax, wait at least five seconds before you plug it in again.

• If dust accumulates around the plug of the power cord when it is connected to a power outlet,

unplug the fax and wipe the plug with a clean, dry cloth.

This product emits low level magnetic flux. If you use a cardiac pacemaker and feel abnormalities, please move away from this product

and consult your doctor.

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Users in the U.S.A.

Pre-Installation Requirements for Canon Facsimile Equipment__________________________

■ Location

Supply a suitable table, cabinet, or desk. See page S-1 for the machine’s dimensions and weight.

■ Order Information

1. Only a single line, touch-tone or rotary telephone set is to be used.

2. Order an RJ11-C modular jack (USOC code), which should be installed by the telephone

company. If the RJ11-C jack is not present, installation cannot occur.

3. Order a normal business line from your telephone company’s business representative. The line

should be a regular voice grade line or the equivalent. Use one line per machine. DDD (DIRECT DISTANCE DIAL) LINE

-orIDDD (INTERNATIONAL DIRECT DISTANCE DIAL) LINE IF YOU COMMUNICATE

OVERSEAS

Canon recommends an individual line following industry standards, e.g. the 2500 (Touch Tone) or 500 (Rotary/Pulse Dial) telephones. A dedicated extension off a PBX machine without “Call

Waiting” can be used with your machine. Key telephone systems are not recommended because they send non-standard signals to individual telephones for ringing and special codes, which may cause a fax error.

■ Power Requirements

This equipment should be connected to a standard 120 volt AC, three-wire grounded outlet only. Do not connect this machine to an outlet or power line shared with other appliances that cause “electrical noise.” Air conditioners, electric typewriters, copiers, and machines of this sort generate electrical noise which often interferes with communications equipment and the sending and receiving of documents.

Connection of the Equipment ________________

This equipment complies with Part 68 of the FCC rules and the requirements adopted by the ACTA. On the rear panel of this equipment is a label that contains, among other information, a product identifier in the format US:AAAEQ##TXXXX. If requested, this number must be provided to the telephone company.

An FCC compliant telephone cord and modular jack are provided with this equipment. This equipment is designed to be connected to the telephone network or premises wiring using a compatible modular jack which is Part 68 compliant. See Installation instructions for details.

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The Ringer Equivalence Number (REN) is used to determine the number of devices that may be connected to a telephone line. Excessive RENs on a telephone line may result in the devices not ringing in response to an incoming call. In most but not all areas, the sum of RENs should not exceed five (5.0). To be certain of the number of devices that may be connected to a line, as determined by the total RENs, contact the local telephone company. The REN for this product is part of the product identifier that has the format US:AAAEQ##TXXXX. The digits represented by ## are the REN without a decimal point (e.g., 03 is a REN of 0.3).

This equipment may not be used on coin service provided by the telephone company. Connection to party lines is subjected to state tariffs.

In Case of Equipment Malfunction

Should any malfunction occur which cannot be corrected by the procedures described in this guide, disconnect the equipment from the telephone line and unplug the power cord. The telephone line should not be reconnected or the power cord plugged in until the problem is completely resolved. Users should contact Canon Authorized Service Facilities for servicing of equipment. Information regarding Authorized Service Facility locations can be obtained by calling the Canon Customer Care Center. (1-800-423-2366)

Rights of the Telephone Company

Should the equipment cause harm to the telephone network, the telephone company may temporarily disconnect service. The telephone company also retains the right to make changes in facilities and services which may affect the operation of this equipment. When such changes are necessary, the telephone company is required to give adequate prior notice to the user.

FCC Notice

FAXPHONE B45: Facsimile Transceiver, Model H12263 This device complies with Part 15 of the FCC Rules. Operation is subject to the

following two conditions: (1) This device may not cause harmful interference, and (2) this device must accept an interference received, including interference that may cause

undesired operation.

This equipment has been tested and found to comply with the limits for a class B digital device, pursuant to Part 15 of the FCC Rules. These limits are designed to provide reasonable protection

against harmful interference in a residential installation. This equipment generates, uses and can radiate radio frequency energy and, if not installed and used in accordance with the instructions, may cause harmful interference to radio communications. However, there is no guarantee that interference will not occur in a particular installation. If this equipment does cause harmful interference to radio or television reception, which can be determined by turning the equipment off and on, the user is encouraged to try to correct the interference by one or more of the following measures:

• Reorient or relocate the receiving antenna.

• Increase the separation between the equipment and receiver.

• Connect the equipment into an outlet on a circuit different from that to which the receiver is connected.

• Consult the dealer or an experienced radio/TV technician for help.

Page 10

Use of shielded cable is required to comply with class B limits in Subpart B of Part 15 of FCC Rules.

Do not make any changes or modifications to the equipment unless otherwise specified in the User’s Guide. If such changes or modifications should be made, you could be required to stop operation of the equipment.

Canon U.S.A. Inc.

One Canon Plaza, Lake Success, NY 11042, U.S.A.

TEL No. 1-800-423-2366

The Telephone Consumer Protection Act of 1991 makes it unlawful for any person to use a computer or other electronic device to send any message via a telephone fax machine unless such message clearly contains in a margin at the top or bottom of each transmitted page or on the first page of the transmission, the date and time it is sent and an identification of the business or other entity, or other individual sending the message and the telephone number of the sending machine or such business, other entity, or individual.

In order to program this information into your machine, follow the instructions in this User’s Guide.

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SETTING UP

Unpacking

As you unpack your fax, save the carton and packing material in case you want to move or ship the fax in the future. Carefully remove all items from the box.

• It is best to have someone hold the box while you lift the fax and its protective packaging out of the carton.

Make sure you have the following items:

Main unit

Multi-purpose tray

SETTING UP

HandsetDocument tray

You should also have the followings:

• Power cord

• Telephone line cord

• Documentation Set-Up Sheet FAXPHONE B45 User’s Guide Registration Card Extended Service Plan Guide

• Destination labels

If any of these items are damaged or missing, contact the Canon Customer Care Center (see p. ii) immediately.

BX-3 Black

BJ cartridge

1-1

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Removing the shipping materials _____________

1 Remove the shipping tapes q from the top of the fax and the protective piece w .

2 Open the printer cover by gently pulling it towards you.

3 Remove the shipping tapes q and the protective pieces w.

Close the printer cover until it locks into place.

1-2

The actual shipping materials may differ in shape, quantity, and position from the ones shown above.

Page 13

Assembling the fax

Attaching components _______________________

For user convenience, the destination labels provided with your fax should be fitted over the onetouch speed dialing buttons on the left of the operation panel.

1 Insert the tabs on the multi-

purpose tray into the slots on the fax.

SETTING UP

2 Insert the tabs on the

document tray into the corresponding slots.

1-3

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Making connections

Connecting the telephone line, handset, and external devices ______________________________

There are three jacks on the left side of the fax for connection of the following:

Handset Extension phone (a telephone

or cordless phone that you may wish to have placed away from the fax to use at a different location)

Telephone line

Be sure to connect any external devices before using the fax.

1 Connect the supplied telephone line cord to the L jack, then the other end to the

telephone line jack on your wall.

1-4

2 Place the handset in its cradle, and connect it to the h jack.

Page 15

Ringer and speaker volume switches

To adjust the volume of the ringer and speaker, use a pen or other pointed object to move these switches to HIGH or LOW.

Speaker volume switch Ringer volume switch

3 Connect an extension phone to the t jack.

SETTING UP

• If you have connected an external device to your fax, be sure to select the correct receive mode

(see Chapter 5).

• If the extension phone does not have its own power supply, any redial data in the extension phone memory may be lost after an extended fax transmission.

1-5

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Connecting the AC power cord_______________

Plug the fax into a 120 volt AC outlet.

1 Plug the power cord connector into the rear of the fax. 2 Plug the other end of the power cord into a properly grounded AC power outlet.

There is no power switch on the fax. The power is on as long as the fax is plugged in.

1-6

Page 17

Loading paper

Paper guidelines ______________________________

• Be sure to load paper of the correct size, weight, and quantity recommended for your fax (see pp. 3-1, S-1).

• Store all paper wrapped and on a flat surface until ready to use. Keep opened packs in their original packaging, in a cool, dry location.

• Store paper at 64.5°–75°F (18°–24°C), 40%–60% relative humidity.

• To avoid paper jams and poor print quality, do not print on damp, curled, wrinkled, or torn paper.

• Use cut-sheet paper only, not paper that comes on a roll.

• Use only paper that has a thickness of between 0.003 and 0.005 in. (0.08 and 0.13 mm). Thick paper may damage the BJ cartridge print head.

• Do not load paper beyond the paper limit mark (P) or beyond the tab on the paper guide. Doing so may cause problems. Also, make sure there are no gaps on either side of the paper stack.

Paper limit mark

Tab

SETTING UP

No gaps here

• Let the paper run out before refilling the multi-purpose tray. Avoid mixing new stock with paper already loaded.

• Do not leave paper stacked in the multi-purpose tray for long periods of time since it may bend or curl and cause problems.

• Certain environmental conditions, such as extreme temperatures or humidity, can cause some paper to misfeed in the multi-purpose tray. If you have trouble, feed one sheet at a time.

• Depending on the density of the printed pages, the ink may need time to dry. Within two or three seconds, the ink becomes smudge-resistant. After drying for several minutes, the ink becomes water-resistant.

• If your printed page contains a large amount of graphics, the ink on the page may be damp due to the print density. Let the page dry for approx. 30 to 60 seconds. Then remove the page carefully without touching any surfaces.

• If paper curls after printing, remove it immediately; otherwise paper jams may occur.

• The platen (a roller inside the fax) may become inked if paper misfeeds. If this happens, clean inside the fax (see p. 9-3).

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Loading paper in the multi-purpose tray______

If necessary, remove the document tray when loading paper.

1 Squeeze, then slide the paper guide to the left.

2 Fan a stack of paper, then tap the edge of the stack on a flat surface to even the stack.

1-8

3 Insert the stack into the multi-purpose tray q, and align the right edge of the stack with

the right side of the multi-purpose tray. Then slide the paper guide w snugly against the left edge of the stack.

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Installing the BJ cartridge

The first time you set up your fax, you have to install the BJ cartridge before you can begin receiving and copying documents.

For information on replacing the BJ cartridge, see p. 9-6.

Guidelines ____________________________________

• Use only a Canon BX-3 Black BJ cartridge in your fax.

• Store BJ cartridges at room temperature.

• When the BJ cartridge print head is left exposed, it easily dries out and becomes unusable. To avoid this, follow these recommendations: – Keep BJ cartridges in the packaging until you are ready to use them. – Never remove the BJ cartridge unless you are going to replace it. – Keep the cartridge holder in the home position (on the right side of the fax) when you are not

using the fax.

• Replace BJ cartridges after one year of use, even if you have not been alerted to replace it.

If you need to unplug the fax, wait until it returns to standby mode (date and receive mode displayed on the LCD). Otherwise the cartridge holder may not be in its home position; causing the BJ

cartridge to remain uncapped and dry out.

• Store BJ cartridges out of the reach

of children. If anyone inadvertently ingests ink, consult a physician immediately.

• Do not touch the metallic areas on the BJ cartridge.

SETTING UP

Do not touch these metallic areas.

The ink in the BJ cartridge is difficult to clean up if spilled. Follow the precautions below when handling the BJ cartridge.

• Carefully remove packaging from BJ cartridges.

• Do not attempt to disassemble or refill BJ cartridges.

• Do not shake or drop BJ cartridges.

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Installing the BJ cartridge in your fax ________

When a BJ cartridge is not installed in your fax, PUT IN CARTRIDGE is displayed on the LCD.

1 Make sure the fax is plugged in. 2 Load the paper in the multi-purpose tray. 3 Open the printer cover by gently pulling it towards you (see p. 1-2).

4 Raise the cartridge lock lever on the cartridge holder.

1-10

5 Remove the BJ cartridge from its package, then remove the orange protective cap q and

tape w.

Discard the cap and tape. Never attempt to reattach them to the BJ cartridge print head.

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6 Align the slot in the cartridge with the yellow post in the fax, and with the label facing

outwards, insert the BJ cartridge into the cartridge holder. Lower the cartridge lock lever until you hear a click to lock the cartridge in place.

The yellow post (BJ cartridge guide) should be visible through the slot. The BJ cartridge tilts slightly to the left before lowering the cartridge lock lever.

7 Close the printer cover.

If the AUTO TEST PRINT setting is set to ON: The fax automatically prints a test page. The fax prints a test page every time you insert a BJ cartridge.

You can turn off automatic test printing by changing the AUTO TEST PRINT setting. See SYSTEM SETTINGS, p. 7-5.

• Do not try to manually move or stop the cartridge holder.

• Do not touch the components shown below or any metal parts.

SETTING UP

Guide railRibbon cable

Circuit boardRound shaft

Testing the fax________________________________

After you have assembled the fax, loaded the paper, and installed the BJ cartridge, you can make sure the fax is printing properly by making several copies of a document (see p. 8-1).

If you have problems printing, see Chapter 9.

1-11

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Page 23

PREPARING TO USE YOUR FAX

Main components of your fax

Document tray

Multi-purpose tray

Document guide

Handset

Operation panel

Printer cover

PREPARING TO USE YOUR FAX

Document release button

Cartridge holder

2-1

Page 24

Fax controls — the operation panel

TAM LED (see p. 6-2)

Microphone (see pp. 2-12, 6-1)

LCD

Rewind/Forward buttons (see p. 6-8)

Report02Cleaning03Send Options

Space06Clear

Polling08Ink Saver09Caller History

Receive Mode Resolution

One-touch speed dialing/Special function buttons (see below)

Report02Cleaning03Send Options

Receive Mode Resolution

Space06Clear

Polling08Ink Saver09Caller History

Function

AM Mode

Delete Record

Numeric buttons

Redial/

Pause

Hook

Coded Dial/

Voice Dial

Start/ Copy

See next page for buttons on the operation panel.

Report button (see p. 7-7) Cleaning button (see p. 9-5) Send Options button (see p. 4-3)

Space button (see p. 2-5) Clear button (see p. 2-5)

Polling button (see p. 5-6) Ink Saver button (see p. 5-6) Caller History button (see p. 4-8)

Receive Mode button (see p. 5-2) Resolution button (see pp. 4-1, 8-1) Function button (see p. 2-6)

PlayT

Directory

Coded Dial/Directory button (see pp. 4-5, 4-6) Stop button

Start/Copy button Hook button (see p. 4-4)

2-3

Page 26

Guidelines for entering numbers, letters, and symbols

When you come to a step that requires you to enter a name or number, see the table below to determine which numeric button to press for the letter you want.

Button Letter Mode (:A) Number Mode (:1)

ABC

DEF

GHI

JKL

MNO

PRS

TUV

WXYZ

OPER

SYMB

TONE

Letter mode (:A) Number mode (:1)

After 60 seconds of no operation panel input, the fax returns to standby mode and any unregistered changes are lost.

■ Entering letters and numbers

1 Press [:] to switch between the letter and number mode.

_:A

2 Press the numeric button that contains the letter or number you want.

• Press repeatedly until the letter you want appears.

• If you are unsure which button to press, see the table above.

C:A

2-4

Page 27

3 Continue entering other letters or numbers using the numeric buttons.

• If the next letter you want to enter is under a different numeric button, simply press that button until the letter you want appears.

-orIf the next letter you want to enter is under the same numeric button you pressed in step 2, press [4] to move the cursor to the right. Then press that same numeric button repeatedly until the letter you want appears.

• To enter a space, press [Space].

■ Entering symbols

1 Press [#] repeatedly until the symbol you want appears.

#:1

2 If you want to enter another symbol, press [4] to move the cursor to the right, then press

[#] repeatedly until the symbol you want appears.

Correcting mistakes __________________________

You can clear an entire entry by pressing [Clear]. Alternatively, follow the procedure below to correct individual letters:

PREPARING TO USE YOUR FAX

1 Use [3] or [4] to move the cursor under the incorrect letter.

CANEN :A

2 Use the numeric buttons to enter the correct letter over the incorrect letter.

CANON :A

3 When you have finished making corrections, press [Start/Copy] to register your new entry.

2-5

Page 28

Setting the TEL LINE TYPE

Before using your fax, make sure it is set for the telephone line type of your telephone system. If you are unsure of your telephone line type, check with your local telephone company.

See pp. 2-2, 2-3 for the buttons on the operation panel.

1 Press [Function].

▼

Press [Start/Copy] twice.

DATE & TIME

2 Use [3] or [4] to select TEL LINE TYPE.

▼

Press [Start/Copy].

TOUCH TONE

3 Use [3] or [4] to select TOUCH TONE.

You can also select ROTARY PULSE.

▼

Press [Start/Copy].

2-6

AUTO V OICE DIAL

4 Press [Stop].

Setting ends and the fax returns to standby mode.

Page 29

Registering sender information

Personalizing your fax ________________________

■ Identifying your documents

When sending a document, you can have your fax number and your name (known as your ID), and the current date and time printed out by the receiving fax machine. This information is called your TTI (Transmit Terminal Identification) and appears at the top of the faxed document in small type.

By identifying the documents you send, the receiving party will be able to recognize your fax messages at a glance. The illustration below shows a sample document with the identifying information.

12/27/2002 10:12 FAX 123 4567 CANON CANON CANADA 01

The page number

THE SLEREXE COMPANY LIMITED

SAPORS LANE•BOOLE•DORSET•BH25 8ER

TELEPHONE BOOLE (945 13) 51617 – FAX 123456

Our Ref. 350/PJC/EAC

The name of the party who is receiving the document

Your name or company name

Your fax/telephone number

TELEPHONE # MARK (You can select TEL or FAX, see p. 7-2.)

The date and time you sent the document

PREPARING TO USE YOUR FAX

The top line includes the name of the receiving party if you send the document using one-touch speed dialing or coded speed dialing and you registered the party’s name.

Setting the date and time ____________________

The date and time appear on the LCD as well as on the documents you send.

1 Press [Function].

▼

Press [Start/Copy] three times.

12/20/2002 13:30

2 Use the numeric buttons to enter the date and time using the month-day-year format

(MM/DD/20YY).

• Set the time using the 24-hour clock system. Precede single digits with a zero. Example: 3:00 p.m. = 15:00

• To change the date format, see SYSTEM SETTINGS, p. 7-5.

2-7

Page 30

3 Press [Start/Copy]. 4 Press [Stop].

Registration ends and the fax returns to standby mode.

Registering your fax/telephone number and name__________________________________________

This information appears at the top of each document you send.

1 Press [Function].

▼

Press [Start/Copy] twice.

DATE & TIME

2 Use [3] or [4] to select UNIT TELEPHONE #.

▼

Press [Start/Copy].

3 Enter your fax number (up to 20 digits) using the numeric buttons.

You can enter a plus sign (+) or space to make your number easier to read. To enter a plus sign (+), press [#].

2-8

TEL= 123 xxxx

▼

Press [Start/Copy] twice.

4 Enter your name (up to 16 letters) using the numeric buttons (see p. 2-4).

CANON : A

▼

Press [Start/Copy].

5 Press [Stop].

Registration ends and the fax returns to standby mode.

Page 31

Setting the daylight saving time______________

Your fax supports the daylight saving time system that shifts the clock time ahead or back according to the change in seasons. You can select if the time information in your fax changes to match the daylight saving time system, and also set the day and time when the daylight saving time begins and ends.

1 Press [Function].

▼

Press [Start/Copy].

2 Use [3] or [4] to select SYSTEM SETTINGS.

▼

Press [Start/Copy].

3 Use [3] or [4] to select DAYLGHT SAV TIME.

▼

Press [Start/Copy].

OFF

4 Use [3] or [4] to select ON or OFF.

▼

Press [Start/Copy].

5 • If you selected OFF in step 4, press [Stop] to return to standby mode.

• If you selected ON in step 4, use [3] or [4] to select BEGIN DATE/TIME.

▼

Press [Start/Copy] twice.

PREPARING TO USE YOUR FAX

APRIL

6 Use [3] or [4] to select the month in which the daylight saving time starts.

▼

Press [Start/Copy].

MONTH

7 Use [3] or [4] to select WEEK.

▼

Press [Start/Copy].

FIRST WEEK

2-9

Page 32

8 Use [3] or [4] to select the week in which the daylight saving time starts.

▼

Press [Start/Copy].

WEEK

9 Use [3] or [4] to select DAY.

▼

Press [Start/Copy].

SUNDAY

10 Use [3] or [4] to select the day of the week on which the daylight saving time starts.

▼

Press [Start/Copy].

DAY

11 Use [3] or [4] to select TIME.

▼

Press [Start/Copy].

TIME 02:00

2-10

12 Use the numeric buttons to enter the time at which the daylight saving time will take

effect.

▼

Press [Start/Copy].

TIME

13 Press [Function]. 14 Use [3] or [4] to select END DATE/TIME.

▼

Press [Start/Copy] twice.

OCTOBER

15 Set the month, week, the day of the week, and time when the daylight saving time ends, as

in steps 6 to 12.

16 Press [Stop].

Setting ends and the fax returns to standby mode.

Page 33

Registering one-touch speed dialing numbers and names

The quickest way to dial a fax number is to use one-touch speed dialing. This allows you to dial a number by pressing a single button. Before you can use one-touch speed dialing, you must register the receiving number (up to 50 digits) with your fax. You can also register the name of the party (up to 16 letters) and a voice tag; the name appears on the printout of the one-touch speed dialing list.

1 Press [Function]. 2 Use [3] or [4] to select TEL REGISTRATION.

▼

Press [Start/Copy].

1-T OUCH SPD DIAL

3 Press [Start/Copy].

01=

4 Use [3] or [4] to select the number of the one-touch speed dialing button you want to use

for the number.

If a number is already registered under this one-touch speed dialing button, the number is displayed on the LCD.

PREPARING TO USE YOUR FAX

5 Enter the party’s number (up to 50 digits) using the numeric buttons.

03= 2 50xxx_

▼

Press [Start/Copy] to register the number.

6 Enter the party’s name (up to 16 letters) using the numeric buttons (see p. 2-4).

CANON:A

▼

Press [Start/Copy] to register the name.

To delete the name and number registered under the one-touch speed dialing button, press [Clear] and [Start/Copy] after you perform steps 1 to 4 above.

2-11

Page 34

7 Register the party’s voice tag for voice dialing.

See Registering voice dialing voice tags, p. 2-14. The fax asks you if you want to register the voice tag.

YES=(A) NO=(#)

▼

Press [:] or [#] to select YES or NO.

8 • If you selected NO in step 7, proceed to step 9.

• If you selected YES in step 7:

After a tone, speak the party’s name into the microphone.

The fax asks you to speak the party’s name again.

▼

After a tone, speak into the microphone again.

9 To assign additional one-touch speed dialing numbers, start from step 4 .

To finish, press [Stop].

2-12

Page 35

Registering coded speed dialing numbers and names

Use coded speed dialing to dial a fax number at the press of three buttons. A fax/telephone number up to 50 digits can be registered under each two-digit speed dialing code (01-50) and you can register up to 50 locations. You can also register the name of the party (up to 16 letters) and a voice tag; the name appears on the printout of the coded speed dialing list.

1 Press [Function]. 2 Use [3] or [4] to select TEL REGISTRATION.

▼

Press [Start/Copy].

1-T OUCH SPD DIAL

3 Use [3] or [4] to select CODED SPEED DIAL.

▼

Press [Start/Copy].

A01=

PREPARING TO USE YOUR FAX

4 Use [3] or [4] to select the two-digit code under which you want to register the number.

If a number is already registered under this coded speed dialing code, the number is displayed on the LCD.

5 Enter the party’s number and name the same way you registered them for one-touch speed

dialing.

See steps 5 to 6, Registering one-touch speed dialing numbers and names, p. 2-11.

A03=81 773 xxxx_

6 Register the party’s voice tag the same way you registered it for one-touch speed dialing

(see pp. 2-11, 2-14).

7 To assign additional coded speed dialing numbers, start from step 4.

To finish, press [Stop].

To delete the name and number registered under the coded speed dialing code, press [Clear] and [Start/Copy] after you perform steps 1 to 4 above.

2-13

Page 36

Registering voice dialing voice tags

Voice dialing allows you to dial a number by speaking the receiving party’s name to the fax. Before you can use the voice dialing feature, you must register voice tags. You can register a name or phrase (no longer than 3 seconds) you want to use to retrieve the party, such as the first name, family name, nickname, company name, official position, and so forth. You can register up to 15 voice tags.

You can check whether a voice tag has been registered for a specific one-touch or coded speed dialing entry by printing the speed dialing lists.

Entries with a voice tag are preceded by an icon (A).

Registering voice tags with one-touch/coded speed dialing numbers and names____________

Follow the procedures on Registering one-touch/coded speed dialing numbers and names, pp. 2-11 to 2-13.

Adding voice tags to the one-touch/coded speed dialing numbers

1 Press [Function]. 2 Use [3] or [4] to select TEL REGISTRATION.

▼

Press [Start/Copy].

2-14

3 Use [3] or [4] to select 1-TOUCH SPD DIAL or CODED SPEED DIAL.

▼

Press [Start/Copy].

4 Use [3] or [4] to select the receiving party you want to add a voice tag to.

▼

Press [Start/Copy] twice.

5 When the fax asks you if you want to add a voice tag, press [:] to select YES.

If a voice tag is already registered under this speed dialing number, the fax asks you if you want to modify the voice tag (see Modifying voice tags, p. 2-15).

6 After the tone, speak the party’s name into the microphone.

The fax asks you to speak the name again.

▼

After the tone, speak into the microphone again.

• Keep background noise to a minimum to ensure reliable operation.

• Registering the same or similar voice tags for different parties may cause an error when you try to retrieve the party.

7 To assign additional voice tags, start from step 4.

To finish, press [Stop].

Page 37

Modifying voice tags _________________________

1 Perform steps 1 to 4 on p. 2-14. 2 If a voice tag is already registered under the speed dialing number, the fax asks you if you

want to modify the voice tag.

▼

Press [:] to select YES.

3 Use [3] or [4] to select REDO VOICETAG.

▼

Press [Start/Copy].

The fax asks you to confirm that you want to redo the voice tag registration.

4 Press [:] to select YES and proceed to step 6 on p. 2-14.

Press [#] to cancel the procedure.

Deleting voice tags ___________________________

1 Perform steps 1 and 2 on Modifying voice tags above. 2 Use [3] or [4] to select DELETE VOICETAG.

▼

Press [Start/Copy].

The fax asks you to confirm that you want to delete the voice tag.

PREPARING TO USE YOUR FAX

3 Press [:] to select YES to delete the voice tag.

Press [#] to cancel the procedure.

2-15

Page 38

Page 39

)

DOCUMENTS AND PAPER

Preparing documents

Types of documents you can scan ____________

■ Size

The fax can scan standard letter, A4, or legal-size documents.

■ Scanned area

The actual area scanned by the fax is shown below.

0.12 ±0.12 in. (3.0 ±3.0 mm

LTR/LGL

0.08 ±0.08 in. (2.0 ±2.0 mm

0.08 ±0.14 in. (2.0 ±3.5 mm)

The margin on either side of the sheet and the margin on the top and bottom are not picked up by the scanner.

0.08 ±0.14 in. (2.0 ±3.5 mm)

Problem documents __________________________

• To prevent document jams in the document tray, do not attempt to load the following types of documents into the fax: – Wrinkled or creased paper – Curled or rolled paper – Torn paper – Carbon paper or carbon-backed paper – Coated paper or glossy paper – Onion skin or thin paper – Thick paper – Envelopes

• Remove all staples, paper clips, etc. before loading the document into the document tray.

• Make sure any glue, ink or correction fluid on the paper is completely dry before loading the document into the document tray.

• Make a photocopy of any document that will not feed into the fax so that you can then load the copy into the document tray.

DOCUMENTS AND PAPER

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Page 40

Loading documents

1 Adjust the document guide to the width of the document, and gently insert the top of the

document face up into the document tray until you hear a beep.

• For a multipage document, the pages are fed one by one from the top of the stack.

• Wait until all pages of your document have been scanned before starting a new job.

• Make sure you follow the procedure above to load documents into the document tray. If the document is not loaded into the document tray correctly, it may not be fed into the fax properly; resulting in a jam, or in pages not being sent.

• If you want to send a document with more than 15 letter-size (5 legal-size) pages*, divide the document into sections and send each section in a separate transmission.

* The total thickness of the paper stack must be less than 0.08 in. (2mm).

Problems with multipage documents_________

If you have trouble feeding multipage documents from the document tray into the fax, remove the stack and tap it on a flat surface to even the edges. Then slant the stack so that its front edge is beveled, and insert the stack into the document tray.

To avoid feeding problems, make sure the document meets the document requirements (see p. 3-1).

3-2

Page 41

Paper requirements

)

You can use regular copier paper, cotton bond paper, or typical letterhead. Your fax does not require special ink jet paper. Always use paper without curls, folds, staples, or damaged edges. Look at the label on the package to see if the paper has a preferred side for printing.

Be sure to test paper before purchasing large quantities.

Printable area_________________________________

The shaded area below shows the printable area of letter/legal-size paper. Be sure to print within this area.

0.12

±0.06 in. (

3.0

±1.5

DOCUMENTS AND PAPER

0.25 (

6.4

LTR/LGL

±0.06 in.

±1.5

mm)

0.25 in.~ (

6.4 mm

FEED

DIRECTION

0.28 in. (

7 mm)

Loading paper ________________________________

For details on loading paper in the multi-purpose tray, see p. 1-8.

3-3

Page 42

Page 43

SENDING DOCUMENTS

Preparing to send a document

Before you send a document, see Chapter 3: DOCUMENTS AND PAPER.

Adjusting the quality of your documents_____

■ Setting the scanning resolution

Resolution is a measure of the fineness or clarity of a printout. Low resolutions may cause text and graphics to have a jagged appearance, while higher resolutions provide smoother curves and lines, crisp text and graphics, and a better match to traditional typeface designs.

Using a higher resolution will increase the output quality, but will slow down the scanning speed.

1 Load the document face up into the document tray.

See Loading documents, p. 3-2.

2 Press [Resolution] to select the resolution.

You can select STANDARD, FINE or PHOTO. After about 5 seconds, the fax returns to standby mode.

You can change the resolution setting while the document is being scanned for sending. However, please note that your new setting will only affect the next page scanned.

■ Setting the scanning contrast

Contrast is the difference in brightness between the lightest and darkest parts of a printed document. You can adjust the contrast your fax uses to send or copy documents, according to how light or dark your document is.

1 Press [Function].

▼

Press [Start/Copy] twice.

DA TE & TIME

2 Use [3] or [4] to select SCAN CONTRAST.

▼

Press [Start/Copy].

SENDING DOCUMENTS

STANDARD

3 Use [3] or [4] to adjust the scanning contrast.

You can select STANDARD, DARKER or LIGHTER.

▼

Press [Start/Copy].

4 Press [Stop].

Setting ends and the fax returns to standby mode.

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Page 44

Sending methods _____________________________

■ Direct sending (see below)

■ Memory sending (see p. 4-3)

■ Manual sending (see p. 4-4)

Dialing methods ______________________________

There are several methods of dialing the receiving party’s number, depending on how your fax is set up.

■ Regular dialing

■ One-touch speed dialing (see p. 4-5)

■ Coded speed dialing (see p. 4-5)

■ Directory dialing (see p. 4-6)

■ Voice dialing (see p. 4-7)

Sending documents

Direct sending ________________________________

4-2

1 Load the document face up into the document tray.

See Loading documents, p. 3-2. You can set the scanning resolution and contrast (see p. 4-1).

2 Dial the receiving party’s fax number.

Use one of the dialing methods described in this chapter.

TEL= 3456xxxx

3 Press [Start/Copy].

The fax begins sending. Press twice to send immediately.

• If an error occurs during sending, the fax beeps intermittently for a few seconds and an error

message appears on the LCD. If this happens, correct the error and then press [Stop], then try sending the document again. See LCD messages, p. 9-15.

• The fax automatically redials if the receiving party does not answer or if the line is busy. (You can specify the number of times it redials; see AUTO REDIAL, p. 7-3.)

Page 45

Memory sending ______________________________

The fax normally uses direct sending to send your document. However, you can send it with memory sending (see below). In this case, the fax quickly scans the document into memory. Then it sends the document from memory. This means you do not have to wait for the fax to finish sending before you can retrieve your original document. You can send up to 15 letter-size pages at a time with memory sending (based on ITU-T No.1 Chart, standard resolution).

If MEMORY FULL appears on the LCD during the scanning process, re-start sending the document using direct sending (see p. 4-2), or divide the document into sections.

1 Load the document face up into the document tray.

See Loading documents, p. 3-2. You can set the scanning resolution and contrast (see p. 4-1).

2 Press [Function].

▼

Press [Send Options].

3 Use [3] or [4] to select MEMORY TX.

▼

Press [Start/Copy].

4 Dial the receiving party’s fax number.

Use one of the dialing methods described in this chapter (see p. 4-2).

SENDING DOCUMENTS

TEL= 3456xxxx

5 Press [Start/Copy].

The fax scans the document into memory and begins sending.

4-3

Page 46

Manual sending _______________________________

If you would like to first speak with the person you are sending the document to, use manual sending. You need to connect the handset or extension phone to the fax for manual sending.

1 Load the document face up into the document tray.

See Loading documents, p. 3-2. You can set the scanning resolution and contrast (see p. 4-1).

2 Pick up the handset or press [Hook] and dial the receiving party’s fax number.

Use one of the dialing methods described in this chapter (see p. 4-2).

TEL= 3456xxxx

3 If a person answers, converse normally, then ask them to press the start button on their

fax. Press [Start/Copy] and hang up.

If you hear a high pitch tone, press [Start/Copy] and hang up.

• If you pressed [Hook] in step 2, you need to pick up the handset when a person answers the

phone.

• The fax will beep if the handset is not hung up properly. Make sure the handset is seated properly in its cradle. If you do not want the fax to beep, disable the OFFHOOK ALARM setting (see p. 7-2).

• If an error occurs during sending, the fax beeps intermittently for a few seconds and an error message appears on the LCD. If this happens, correct the error, then try sending the document again. See LCD messages, p. 9-15.

4-4

Page 47

Canceling sending

1 Press [Stop].

When you cancel sending, you may need to press and hold [Start/Copy] for a few seconds, then the fax will feed out the document.

Automatic dialing

Sending a document using one-touch speed dialing or coded speed dialing numbers ______

T o use this feature you must first register numbers for one-touch speed dialing (see pp. 2-11, 2-12) or coded speed dialing (see p. 2-13).

1 Load the document face up into the document tray.

See Loading documents, p. 3-2. You can set the scanning resolution and the contrast (see p. 4-1).

2 Press the one-touch speed dialing button under which the number you wish to fax is

registered.

905 795 xxxx

-orPress [Coded Dial/Directory] and enter the appropriate two-digit coded speed dialing

code.

The registered name and number appear. If you make a mistake, press [Stop]. Then press the correct one-touch speed dialing button or press [Coded Dial/Directory] and re-enter the code.

SENDING DOCUMENTS

1 49 39 xx xx

3 Press [Start/Copy].

The fax begins sending.

4-5

Page 48

Sending a document using directory dialing _

This feature is convenient when you know the other party’s name but cannot recall the one-touch speed dialing button or the code for coded speed dialing where the number is registered. This procedure can also be used to look up the other party’s name and retrieve the number for dialing.

1 Load the document face up into the document tray.

See Loading documents, p. 3-2. You can set the scanning resolution and the contrast (see p. 4-1).

2 Press [Coded Dial/Directory] twice.

DIRECTOR Y DIAL

3 Press a numeric button to enter the first letter of the name of the party you are searching

for.

A01 Canon CANAD A

4 Press [3] or [4] to display the other names and numbers registered for the button letter

group.

• The names for one-touch speed dialing numbers are prefixed with two digits and the names for coded speed dialing numbers are prefixed with an asterisk (A) and two digits.

• When you reach the last name and number registered for the letter group, you will return to the first name and number in the group.

• If the LCD does not change after you press [3] or [4], this means only one name and number is registered for the button you just pressed.

• Press [Redial/Pause] to switch between the name and number on the LCD.

4-6

5 With the telephone number you want to dial displayed, press [Start/Copy] to start the

document transmission.

Page 49

Sending a document using voice dialing _____

To use this feature you must first register the voice tags for voice dialing (see p. 2-14).

1 Load the document face up into the document tray.

See Loading documents, p. 3-2. You can set the scanning resolution and the contrast (see p. 4-1).

2 Press [Voice Dial]. Then speak the voice tag into the microphone.

The registered name will be displayed on the LCD.

CANON

3 With the party’s name you wish to dial displayed, press [Start/Copy] to start the document

transmission.

• If the AUTO VOICE DIAL setting is set to ON, the fax automatically starts the transmission (see p. 7-2).

• If the displayed party’s name is not what you are searching for, press [Stop] to cancel the procedure, and re-start from step 2.

If an error occurs every time you speak into the microphone, re-register the voice tag and try again (see pp. 2-11 to 2-14).

SENDING DOCUMENTS

4-7

Page 50

Special dialing

Sending a document using caller history _____

If the CALLER ID setting is set to ON, the caller’s name and phone/fax number appear on the LCD when you receive a call (see p. 7-4). The fax keeps up to 20 latest caller IDs in memory.

The caller history feature uses the Telcordia GR-30-CORE protocol. Contact your local telephone company for detailed information about caller ID subscription.

1 Press [Function]. 2 Press [Caller History].

▼

Press [Start/Copy].

The date and time, names, and numbers from which you have received calls recently will be displayed on the LCD.

• Press [Redial/Pause] or [Coded Dial/Directory] to switch between the date and time, name, and phone number on the LCD.

3 Use [3] or [4] to select the receiving party. 4 Press [#] to add/remove the area code (NPA) or the prefix.

You can select from the following patterns:

• 1-NPA-123-xxxx

• 123-xxxx

• 1-123-xxxx

• NPA-123-xxxx

▼

Press [Start/Copy].

The fax begins calling the number.

5 If a person answers, pick up the handset and converse normally.

If you want to send a document, load the document face up into the document tray (see Loading documents, p. 3-2) and ask them to press the start button on their fax.

See Manual sending, p. 4-4.

6 When you hear a high pitch tone, press [Start/Copy] and hang up.

The fax begins sending the document.

Long-distance dialing _________________________

When you register a long-distance number, you may have to insert a pause within or after the number. F or long-distance dialing, the location and length of the pause may differ depending on the telephone system. To enter a pause, press [Redial/Pause]. A pause within a number is 2 seconds long. The length of this pause can be adjusted. See MID PAUSE SET, p. 7-3. A pause at the end of a number is fixed at 10 seconds.

4-8

Page 51

Redialing when the line is busy

There are two methods of redialing: manual redialing and automatic redialing. This section explains these two methods.

Manual redialing ______________________________

Press [Redial/Pause] to dial the last number you dialed with the numeric buttons. (This starts redialing regardless of whether automatic redialing is enabled.)

■ Canceling manual redialing

To cancel manual redialing, press [Stop].

Automatic redialing __________________________

■ What is automatic redialing?

When you are sending a document and the receiving party’s line is busy, the fax waits the specified time and then dials the same number again. You can set the fax to redial several times if previous attempts fail because of a busy signal.

Automatic redialing can be turned off and on. The number of redialing attempts and the time interval between attempts can also be adjusted (see AUTO REDIAL, p. 7-3).

If all redialing attempts are unsuccessful, the fax will cancel the transmission. When automatic redialing is in use, the LCD displays AUTO REDIAL while it is waiting to

redial.

■Canceling automatic redialing

Automatic redialing cannot be canceled with the [Stop] button while the fax is waiting to redial.

1 Wait until the fax begins redialing. 2 Press [Stop].

SENDING DOCUMENTS

If you want to cancel a memory-sending transmission while the fax is waiting to redial, you will have to delete the document from memory (see p. 4-15).

4-9

Page 52

■ Setting the options for automatic redialing

You can set the following options for automatic redialing:

• Whether or not the fax redials automatically.

• The number of times the fax attempts to redial.

• The time interval between redialing attempts.

1 Press [Function].

▼

Press [Start/Copy].

USER SETTINGS

2 Use [3] or [4] to select TX SETTINGS.

▼

Press [Start/Copy].

ECM TX

3 Use [3] or [4] to select AUTO REDIAL.

▼

Press [Start/Copy].

• To disable automatic redialing, use [3] or [4] to select OFF, then press [Start/Copy]. Press [Stop] to return to standby mode.

• To enable automatic redialing, use [3] or [4] to select ON and continue with the steps below.

4-10

4 Press [Start/Copy] twice.

2TIMES

5 Use the numeric buttons to enter the number of times you want the fax to redial.

You can select from 1 to 10 times (see p. 7-3).

▼

Press [Start/Copy] twice.

2MIN.

6 Use the numeric buttons to enter the time interval between redialing attempts.

You can select from 2 to 99 minutes (see p. 7-3).

▼

Press [Start/Copy].

7 Press [Stop].

The fax returns to standby mode.

Page 53

Delayed sending

Your fax can send a document automatically at a preset time. This allows you to take advantage of lower late-night long-distance rates offered by some telephone companies.

The fax can only register one preset sending operation at a time.

1 Load the document face up into the document tray.

See Loading documents, p. 3-2. You can set the scanning resolution and contrast (see p. 4-1).

2 Press [Function].

▼

Press [Send Options].

3 Use [3] or [4] to select DELAYED TX.

▼

Press [Start/Copy].

SETTIME 15:00

4 Enter the desired sending time (24-hour clock) using the numeric buttons.

• Set the time using the 24-hour clock system. Precede single digits with a zero. Example: 3:00 p.m. = 15:00

• Press [Clear] if you need to re-enter the time.

• You can also use [3] or [4] to move the cursor.

5 Press [Start/Copy]. 6 Enter the receiving party’s fax number.

You can enter the receiving party’s fax number using the numeric buttons, one-touch speed dialing, coded speed dialing, or directory dialing (see pp. 4-5, 4-6).

7 Press [Start/Copy].

The fax scans the document into memory.

SENDING DOCUMENTS

8 The fax will automatically dial at the programmed time.

4-11

Page 54

Sending other documents while the fax is set for delayed sending___________________________

You can send, receive, and copy other documents even when the fax is set for sending at a preset time.

To send or copy other documents after setting the fax for delayed sending, simply send or copy using any other sending procedure in this guide.

Delayed sequential broadcasting is applicable for sending one document to more than one location at a later time when multiple fax numbers are dialed (see p. 4-13).

Canceling delayed sending ___________________

1 Press [Function]. 2 Use [3] or [4] to select MEMORY REFERENCE.

▼

Press [Start/Copy].

3 Use [3] or [4] to select DELETE DOCUMENT.

▼

Press [Start/Copy].

TX/RX NO. 0001

4-12

4 Use [3] or [4] to select the transaction number (TX/RX NO.) of the document you want to

delete.

• If the LCD does not change after you press [3] or [4], this means only one transaction is stored in memory.

• If you are unsure of the transaction number (TX/RX NO.), print the DOC. MEMORY LIST (see p 4-14).

▼

Press [Start/Copy].

YES=(A) NO=(#)

5 Press [:] to delete the file.

If you change your mind and want to continue sending, press [#].

6 Press [Stop].

The fax returns to standby mode.

Page 55

Sequential broadcasting

Sending a document to more than one location __________________________________

Sequential broadcasting sends one document to more than one location. You can send to a total of 60 locations as follows:

• One-touch speed dialing = 9 locations

• Coded speed dialing = 50 locations

• Regular dialing (Numeric buttons dialing) = 1 location You can enter the one-touch speed dialing and coded speed dialing locations in any order. You simply press the one-touch speed dialing button, or press [Coded Dial/Directory] followed by the two-digit code. You can also include one location using regular dialing. Remember that when using regular dialing, you must press [Start/Copy] after entering the number.

You must press each button within 10 seconds of the preceding one. The fax begins the operation approximately 10 seconds after you press the last button.

1 Load the document face up into the document tray.

See Loading documents, p. 3-2. You can set the scanning resolution and contrast (see p. 4-1).

2 Dial the receiving party’s fax numbers as you need.

You can also press [Redial/Pause] to redial the last number dialed with the numeric buttons.

SENDING DOCUMENTS

TEL= 3456xxxx

3 Press [Start/Copy].

• The fax reads the document into memory and begins sending.

• To cancel a transmission, press [Stop] during dialing or transmission. All transmissions in the sequence are canceled.

4-13

Page 56

Documents stored in memory

Printing a list of documents in memory ______

Your fax can print a list of documents stored in memory, along with the transaction number (TX/ RX NO.) of each document. Once you know the transaction number of a document in memory, you can print it or delete it.

1 Press [Function]. 2 Use [3] or [4] to select MEMORY REFERENCE.

▼

Press [Start/Copy].

DOC. MEMORY LIST

3 Press [Start/Copy].

Printing a document in memory ______________

1 Press [Function]. 2 Use [3] or [4] to select MEMORY REFERENCE.

▼

Press [Start/Copy].

4-14

DOC. MEMORY LIST

3 Use [3] or [4] to select PRINT DOCUMENT.

▼

Press [Start/Copy].

TX/RX NO. 0001

4 Use [3] or [4] to select the transaction number (TX/RX NO.) of the document you want to

print.

If you are unsure of the transaction number (TX/RX NO.), print the DOC. MEMORY LIST (see abo v e).

5 Press [Start/Copy].

1ST PAGE ONLY?

YES=(A) NO=(#)

Page 57

6 Press [:] to print the first page only, or press [#] to print all pages of the document.

The fax prints the document.

Deleting a document from memory __________

1 Press [Function]. 2 Use [3] or [4] to select MEMORY REFERENCE.

▼

Press [Start/Copy].

DOC. MEMORY LIST

3 Use [3] or [4] to select DELETE DOCUMENT.

▼

Press [Start/Copy].

TX/RX NO. 0001

4 Use [3] or [4] to select the transaction number (TX/RX NO.) of the document you want to

delete.

• If the LCD does not change after you press [3] or [4], this means only one transaction is stored in memory.

• If you are unsure of the transaction number (TX/RX NO.), print the DOC. MEMORY LIST (see p. 4-14).

5 Press [Start/Copy].

The fax asks you to confirm that you want to delete the document.

YES=(A) NO=(#)

SENDING DOCUMENTS

6 Press [:] to delete the document.

If you change your mind and want to keep the document in memory, press [#].

7 To continue deleting other documents in memory, repeat the procedure from step 4.

To finish, press [Stop].

4-15

Page 58

Page 59

RECEIVING DOCUMENTS

Different ways to receive a document

Your fax provides you with several modes for receiving documents. To determine which mode best suits your requirements, see the table below.

Receive Mode

F AX/TEL A UTO SW (Fax/Tel mode)

MANUAL MODE

DRPD

FAX ONLY MODE

Main Use

Fax/Tel

Tel

Fax/Tel

Fax

Operation

Automatically switches between fax and voice calls. Receives documents automatically and rings for voice calls.

Rings for every call, regardless of whether the call is a fax call or a voice call. For a fax call, you have to manually activate reception of the fax.

The fax rings differently depending on whether a call is a fax or voice call.

Answers all calls as fax calls. Receives documents automatically and disconnects voice calls.

Requirements

Handset or extension phone connected to the fax.

Subscription to a DRPD service. Handset or extension phone connected to the fax.

Separate telephone line for fax use only. If you want to be alerted when a fax call is received, connect the handset, or an extension phone to the fax, and enable the INCOMING RING setting.

Details

p. 5-2

p. 5-4

RECEIVING DOCUMENTS

p. 5-5

p. 7-4

5-1

Page 60

Setting the receive mode

Once you have decided which mode is suitable for your needs, set the mode by pressing [Receive Mode].

1 Press [Receive Mode].

Every time you press [Receive Mode], the mode changes cyclically.

▼

Press [Start/Copy].

The fax returns to standby mode.

Receiving both documents and telephone calls automatically: Fax/Tel mode_____________

If you set Fax/Tel mode, you can control precisely how the fax handles incoming calls by adjusting the following settings:

• Adjust the time the fax takes to check whether a call is from a fax machine or a telephone (RING START TIME setting).

• Adjust the length of time the fax rings when the call is a voice call (F/T RING TIME setting).

• Set whether the fax switches to receive mode after the ring time set in F/T RING TIME has elapsed (DEFAULT ACTION setting).

1 Press [Function].

▼

Press [Start/Copy].

5-2

USER SETTINGS

2 Use [3] or [4] to select RX SETTINGS.

▼

Press [Start/Copy].

ECM RX

Use [3] or [4] to select FAX/TEL AUTO SW.

▼

Press [Start/Copy].

RING START TIME

Page 61

4 Press [Start/Copy].

8SEC

5 Use the numeric buttons to enter the time the fax waits before ringing when it receives a

call.

You can select from 0 to 30 seconds (see p. 7-4).

▼

Press [Start/Copy] twice.

15SEC

6 Use the numeric buttons to enter the time the fax rings while waiting for someone to pick

up the handset.

You can select from 10 to 45 seconds (see p. 7-4).

▼

Press [Start/Copy] twice.

RECEIVE

7 Use [3] or [4] to select RECEIVE or DISCONNECT.

This setting tells the fax what to do if the handset is not picked up within the specified ring time set in step 6.

▼

8 Press [Start/Copy]. 9 Press [Stop].

Setting ends and the fax returns to standby mode.

RECEIVING DOCUMENTS

5-3

Page 62

Receiving documents manually: MANUAL MODE_________________________________________

1 Check that Manual is displayed on the LCD (see p. 5-2).

12/20 Manual

2 Check that the handset or extension phone is connected to the fax (see p. 1-4). 3 When you hear the handset or extension phone rings, pick up the handset. 4 ■ If you hear a person’s voice:

Start your conversation. If the caller wants to send a document after talking to you, ask them to press the start button on their fax machine. When you hear a slow beep, press [Start/Copy] on the fax to begin receiving the document. Hang up the handset.

• If the extension phone is connected to the fax and located away from the fax, dial 25 (the remote receiving ID) on the extension phone and hang up.

• The fax begins receiving the document.

■ If you hear a slow beep tone:

Someone is trying to send you a document.

• Press [Start/Copy] and hang up the handset.

• If the extension phone is located away from your fax, dial 25 (the remote receiving ID) on the extension phone and hang up.

• The fax begins receiving the document.

5-4

Be sure to hang up the handset after you press [Start/Copy] otherwise the call will be disconnected.

Page 63

Receiving with a DRPD (Distinctive Ring Pattern Detection) service: DRPD ____________

DRPD service assigns two or more telephone numbers with distinctive ring patterns to a single telephone line, allowing you to have both a fax number(s) and a telephone number(s) using only one telephone line. Your fax will automatically monitor incoming calls and based on the ring pattern, will let you know if the call is a fax or voice call. Follow the procedure below to set the fax ring pattern that matches the pattern assigned by your telephone company.

Contact your local telephone company for detailed information on this service.

1 Press [Function].

▼

Press [Start/Copy].

USER SETTINGS

2 Use [3] or [4] to select RX SETTINGS.

▼

Press [Start/Copy].

ECM RX

RECEIVING DOCUMENTS

Use [3] or [4] to select DRPD:SELECT FAX.

▼

Press [Start/Copy].

NORMAL RING

4 Use

5 Press [Stop].

[3] or [4]

number.

You can select NORMAL RING, DOUBLE RING, SHORT-SHORT-LONG, SHORT-LONGSHORT, or OTHER RING TYPE.

▼

Press [Start/Copy].

Setting ends and the fax returns to standby mode.

to select the ring pattern that your telephone company assigned to your fax

5-5

Page 64

Other features

Saving ink while printing documents_________

You can enable/disable ink-saving feature by pressing the [Ink Saver] button when the [Function] button is pressed.

By enabling this feature, print quality will be reduced. For highest print quality, disable this feature.

1 Press [Function].

▼

Press [Ink Saver].

2 Use [3] or [4] to select ON or OFF.

▼

Press [Start/Copy].

The fax returns to standby mode.

Receiving documents in memory while performing another task or when a problem occurs ________________________________________

If your fax is performing another task or encounters a problem when receiving a document, it automatically stores the unprinted pages in memory, and the LCD displays REC’D IN MEMORY as well as one or more messages. For an explanation of the message(s) and details on the action to take, see p. 9-18.

• You can set the fax not to store documents in memory if a problem occurs during reception

(see MEMORY RX, p. 7-4).

• Once the pages are printed, they are deleted from memory.

Polling to receive documents_________________

The polling feature allows you to request a document to be faxed to you from another fax machine. The sending party only needs to make sure the document is on a fax machine and ready to be sent. Thus, when your fax polls the other fax machine, the document is sent automatically. The fax can poll any fax machine that supports polling.

• Before attempting to poll a fax machine, make sure that the other fax machine supports polling.

• If the other party is using a Canon fax machine which has the Polling ID function, ask them to set

5-6

the Polling ID of their fax machine to 255 (11111111 binary number).

• For details on the Polling ID, see the other party’s fax machine manual.

• Your fax cannot do polling transmissions.

Page 65

1 Press [Function].

▼

Press [Polling].

▼

Press [Start/Copy].

2 Dial the fax number of the fax machine you wish to poll.

Use one of the dialing methods described on page 4-2.

TEL

3456xxxx

3 Press [Start/Copy].

Your fax begins receiving the document.

Canceling receiving

1 Press [Stop].

RECEIVING DOCUMENTS

5-7

Page 66

Page 67

USING THE BUILT-IN ANSWERING MACHINE (TAM MODE)

Recording the outgoing message

Before you use TAM MODE, you must record an outgoing message. Use the microphone on the operation panel to record your outgoing message. Only one outgoing message, no longer than 20 seconds, can be recorded.

Types of messages that can be recorded _____

OUTGOING MESSAGE: Answering machine message ALT OUTGOING MSG: Answering message only, used when the recording time is set to 0 or

the memory is full. Caller cannot leave a message.

VOICE MEMO: See p. 6-6. FAXTEL MESSAGE: Message played when the Fax/Tel mode is set. FORWARDING MSG: Message played when any new telephone messages are forwarded to

a forwarding number.

Recording the outgoing message _____________

To record another type of message, select the type of message you want to record in step 1, and then follow the procedure below to record it.

USING THE BUILT-IN ANSWERING MACHINE (TAM MODE)

1 Use [3] or [4] to select OUTGOING MESSAGE. 2 Press [Record] and speak into the microphone to record your outgoing message.

The remaining recording time is displayed on the LCD.

-or-

Press [Start/Copy], use [3] or [4] to select RECORD and press [Start/Copy] again. Then speak into the microphone to record your outgoing message.

TIME LEFT 19

3 Press [Stop] twice when recording is finished.

You can record an alternative outgoing message, fax/telephone switching message or forwarding message by selecting the appropriate option in step 1 above and then continuing on to steps 2 and 3.

You cannot delete the OUTGOING MESSAGE. To record a new outgoing message, repeat steps 1 to 3 above. The old outgoing message will be automatically deleted when you record your new

message.

6-1

Page 68

Setting T AM MODE

Setting TAM MODE allows you to receive telephone messages and fax transmissions while the fax is unattended. When you cancel TAM MODE, any new telephone messages will be played automatically.

1 Press [TAM Mode] to set TAM MODE.

• When you set TAM MODE, the TAM LED lights up and the outgoing message is played.

• When you cancel TAM MODE, the TAM LED switches off. If you have any new telephone messages, the messages are played automatically.

• To cancel TAM MODE, press [TAM Mode] again.

12/20 :00

• NO OGM is displayed on the LCD when no outgoing message has been recorded. You must

record an outgoing message before you can set TAM MODE (see p. 6-1).

• A maximum of 55 messages, including an outgoing message, alternative message and voice memos, with a total maximum recording time of 10 minutes can be recorded. You can set a maximum recording time of 120 seconds for each telephone message (see p. 6-3).

• If you have any new telephone messages, the TAM LED blinks and the number of messages appears on the LCD.

• The date and time when the telephone message was recorded, the number of telephone messages and the number of the message being played (ICM No.) are displayed whenever a message is played.

When TAM MODE is set and a call is received, the fax will respond as described below.

1 The fax will ring 2 or 5 times, when TOLL SAVER is set to ON, depending on whether there

are any telephone messages (see p. 6-5).

When TOLL SAVER is set to OFF, you can specify the number of times the fax will ring.

2 The outgoing message is played to the other party. 3 If the other party sends a fax after they leave a message, or if the call is a fax call, the fax

is received automatically.

When the fax is set to MANUAL MODE and MAN/AUTO SWITCH has been set to OFF, TAM MODE will be activated if the fax rings 15 times and the call is not answered (only when an

outgoing message has been recorded). When the call is disconnected, the fax returns to MANUAL MODE.

6-2

Page 69

Setting the recording time for a telephone message ______________________________________

1 Press [Function].

▼

Press [Start/Copy].

USER SETTINGS

2 Use [3] or [4] to select TAM SETTINGS.

▼

Press [Start/Copy] twice.

30 SECONDS

3 Use [3] or [4] to select the recording time.

The recording time can be set to 0, 30, 60 or 120 seconds.

▼

Press [Start/Copy].

4 Press [Stop].

Setting ends and the fax returns to standby mode.

When the recording time is set to 0, the alternative outgoing message is played. If an alternative outgoing message has not been recorded, the outgoing message is played. In this case, there will

be no beep after the message is played and the caller will not be able to leave a message.

USING THE BUILT-IN ANSWERING MACHINE (TAM MODE)

6-3

Page 70

Setting TAM MONITOR _______________________

TAM MONITOR allows you to screen all incoming calls.

To use this feature, LINE MONITOR VOL (see p. 7-2) must be set to a setting other than 0. If LINE MONITOR VOL is set to 0, you will not be able to hear any incoming messages as they are being

recorded.

1 Press [Function].

▼

Press [Start/Copy].

USER SETTINGS

2 Use [3] or [4] to select TAM SETTINGS.

▼

Press [Start/Copy].

MESSAGE LENGTH

6-4

3 Use [3] or [4] to select TAM MONITOR.

▼

Press [Start/Copy].

4 Use [3] or [4] to select ON.

▼

Press [Start/Copy].

5 Press [Stop].

Setting ends and the fax returns to standby mode.

Page 71

Setting TOLL SAVER __________________________

Setting TOLL SAVER allows you to check whether you have any new messages when you call from a remote location.

1 Press [Function].

▼

Press [Start/Copy].

USER SETTINGS

2 Use [3] or [4] to select TAM SETTINGS.

▼

Press [Start/Copy].

MESSAGE LENGTH

3 Use [3] or [4] to select TOLL SAVER.

▼

Press [Start/Copy].

• When TOLL SAVER is set to ON and there are telephone messages, the fax will ring twice before answering the call.

• When TOLL SAVER is set to ON and there are no telephone messages, the fax will ring five times before answering the call.

USING THE BUILT-IN ANSWERING MACHINE (TAM MODE)

4 Press [Start/Copy]. 5 Press [Stop].

Setting ends and the fax returns to standby mode.

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Page 72

Recording voice memos

Use this feature when you are going out and want to leave a message for another member of the family. Use the microphone on the printer cover to record your voice memo. Only one voice memo, 30, 60, or 120 seconds*, can be recorded. If you record a new voice memo when there is already a voice memo recorded, the old voice memo will be deleted.

1 Use [3] or [4] to select VOICE MEMO. 2 Press [Record] and speak into the microphone to record your voice memo.

The remaining recording time is displayed on the LCD.

-or-

Press [Start/Copy], use [3] or [4] to select RECORD and press [Start/Copy] again. Then speak into the microphone to record your voice memo.

TIME LEFT 29

3 Press [Stop] twice when recording is finished.

The fax returns to standby mode.

12/20 :00

To play a voice memo, repeat step 1 above and then press [Play]. Alternatively, carry out step 1 above, press [Start/Copy], select PLAY and then press [Start/Copy].

-or1 Press [Record].

RECORD A MESSAGE

2 Press [Record] or [Start/Copy]. Then speak into the microphone to record your voice memo.

The remaining recording time is displayed on the LCD.

TIME LEFT 29

3 Press [Stop] when recording is finished.

The fax returns to standby mode.

* The recording time for a voice memo can be set to the same settings as the recording time for a telephone

message. However, if you set 0 as the recording time for each telephone message, voice memo recording

6-6

time will be set to 30.

Page 73

Deleting messages

1 Use [3] or [4] to select the type of message you want to delete.

FAXTEL MESSAGE

2 Press [Delete].

The fax asks you to confirm that you want to delete the message.

YES=(A) NO=(#)

3 Press [:] to delete the message.

If you do not want to delete the message, press [#].

-or1 Use [3] or [4] to select the type of message you want to delete.

FAXTEL MESSAGE

▼

Press [Start/Copy].

PLAY

USING THE BUILT-IN ANSWERING MACHINE (TAM MODE)

2 Use [3] or [4] to select ERASE. 3 Press [Start/Copy] .

The fax asks you to confirm that you want to delete the message.

YES=(A) NO=(#)

4 Press [:] to delete the message.

If you do not want to delete the message, press [#].

You cannot delete the OUTGOING MESSAGE. The old outgoing message will be automatically deleted when you record your new message.

6-7

Page 74

Playing telephone messages

Telephone messages will be played back in order from the oldest message recorded. If a voice memo has been recorded, it will be played back first.

1 Press [Play].

The date and time when the telephone message was recorded, the number of telephone messages and the number of the message being played (ICM No.) are displayed whenever a message is played.

SUN 17:15 02/05

• Press [ ] to listen to the message again. (Repeat)

• Press [

• Press [ ] twice to play the previous message.

• Press [Stop] to stop playback.

• Press [Delete] during playback to delete a message.

• Use [3] or [4] to change the volume.

Follow the procedures below to delete all messages.

1 Press [Delete].

YES=(A) NO=(#)

] to play the next message. (Skip)

6-8

2 Press [:] to delete all messages.

If you change your mind and decide not to delete all messages, press [#].

Page 75

Remote control features

Use these features when you call home to play back any messages you may have received. You can also use the remote control features to set TAM MODE.

You must register a four-digit PIN as your password before you can use these features (see below).

Registering the password for remote control_

1 Press [Function].

▼

Press [Start/Copy].

USER SETTINGS

2 Use [3] or [4] to select TAM SETTINGS.

▼

Press [Start/Copy].

MESSAGE LENGTH

3 Use [3] or [4] to select PASSWORD.

▼

Press [Start/Copy].

PASSWORD 1234

4 Use the numeric buttons to enter a four-digit PIN as your password.

▼

Press [Start/Copy].

5 Press [Stop].

Registration ends and the fax returns to standby mode.

USING THE BUILT-IN ANSWERING MACHINE (TAM MODE)

6-9

Page 76

Using remote control _________________________

1 Call home. 2 The outgoing message will be played. 3 Press [#] while the outgoing message is playing. Enter your password when you hear the

beeps indicating that you should enter your password. When your password is accepted, you will hear a confirmation tone (a short series of beeps).

4 The fax will now accept remote control commands (see List of remote control commands,

p. 6-11).

For example, press [1][1][#] to play back any telephone messages you may have received. When playback has finished, press [9][9][#] to end the remote control.

5 End the remote control and hang up the handset.

• A password is required to use the remote control features. However, if PIN ENTRY is set to

OFF (see p. 7-6), it is not necessary to enter your password when you use the FORWARDING MSG feature (see p. 6-12).

• If you enter an invalid password, you will hear an error tone. If you enter two invalid passwords consecutively, the call will be disconnected.

• You should enter a remote command within 20 seconds of entering your password. If more than 20 seconds elapse after you enter your password and you do not enter a remote command, the call will be disconnected.

• The remote control features can be used even when the fax is set to a mode other than TAM MODE.

• In FAX ONLY MODE, the outgoing message will not be played. Press [#] when the call is connected.

• In Fax/Tel mode (FAX/TEL AUTO SW), press [#] while the Fax/Tel message is playing. If you have not set a Fax/Tel message, press [#] when the call is connected.

• In MANUAL MODE, press [#] if MAN/AUTO SWITCH has been set. If MAN/AUTO SWITCH is off, the fax will ring 15 times. Press [#] while the outgoing message is playing. Then, enter your password when you hear the beeps.

6-10

Page 77

■ List of remote control commands

Command

11#

19# 20#

21#

29# 31#

32#

33#

34#

41#

42#

43#

44#

50# 51# 60# 61# 89# 99#

Sub-command*

4# 6# 5# 9#

4# 5#

Description

Play ICM Repeat Skip Stop playback Delete Delete all ICM Record voice memo End recording Play voice memo Repeat Stop playback Delete voice memo Record outgoing message End recording Record alternative outgoing message End recording Record forwarding message End recording Record FAX/TEL switching message End recording Play outgoing message Repeat Stop playback Play alternative outgoing message Repeat Stop playback Play forwarding message Repeat Stop playback Play FAX/TEL switching message Repeat Stop playback Cancel TAM MODE Set TAM MODE Cancel ICM forwarding mode Set ICM forwarding mode** Delete voice memo/all ICM messages End remote control

USING THE BUILT-IN ANSWERING MACHINE (TAM MODE)

* Sub-commands are only valid while the command they are linked to is active. ** When no forwarding number has been set, ICM forwarding mode cannot be set. When TAM MODE has

not been set, entering this command activates TAM MODE and ICM forwarding mode simultaneously.

6-11

Page 78

Forwarding telephone messages

This feature allows you to automatically forward telephone messages, recorded when the fax is set to TAM MODE, to a registered forwarding number.

You can use remote control to access the forwarding number and listen to your telephone messages.

• You must register a forwarding number and set TAM MODE before you can use this feature.

Setting the forwarding number_______________

1 Press [Function].

2 Use [3] or [4] to select TAM SETTINGS.

Remote control cannot be used to set this feature unless a forwarding number has been registered.

• If you set FWD SETTINGS to ON when a forwarding message has not been recorded, you will hear a tone instead of a forwarding message when telephone messages are forwarded.

▼

Press [Start/Copy].

USER SETTINGS

▼

Press [Start/Copy].

MESSAGE LENGTH

6-12

3 Use [3] or [4] to select FWD SETTINGS.

▼

Press [Start/Copy].

OFF

4 Use [3] or [4] to select ON.

▼

Press [Start/Copy] twice.

TEL=

5 Use the numeric buttons to enter the forwarding number.

A maximum of 40 digits can be entered.

▼

Press [Start/Copy].

6 Press [Stop].

Setting ends and the fax returns to standby mode.

Page 79

Setting the number of redial times ___________

1 Follow steps 1 to 5 on p. 6-12.

FWD TEL NUMBER

2 Use [3] or [4] to select AUTO REDIAL.

▼

Press [Start/Copy].

OFF

3 Use [3] or [4] to select ON.

▼

Press [Start/Copy] twice.

2TIMES

4 Use the numeric buttons to enter the number of redial times.

▼

Press [Start/Copy] twice.

2MIN.

5 Use the numeric buttons to enter the redial interval.

▼

Press [Start/Copy].

6 Press [Stop].

Setting ends and the fax returns to standby mode.

USING THE BUILT-IN ANSWERING MACHINE (TAM MODE)

6-13

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Setting PIN ENTRY ___________________________

1 Follow steps 1 to 5 on p. 6-12.

FWD TEL NUMBER

2 Use [3] or [4] to select PIN ENTRY.

▼

Press [Start/Copy].

OFF

3 Use [3] or [4] to select ON.

▼

Press [Start/Copy].

FWD TEL NUMBER

6-14

4 Press [Stop].

Setting ends and the fax returns to standby mode.

If PIN ENTRY is set to OFF, it is not necessary to enter your password when you use the FORWARDING MSG feature (see p. 6-12).

Page 81

When a forwarded call is received

When FWD SETTINGS is set to ON, telephone messages recorded when the fax is set to TAM MODE will be automatically forwarded to a registered forwarding number.

1 A call is received at the forwarding number. 2 When you answer the phone you will hear your forwarding message.

3 Press [#] while the forwarding message is playing.

If you have not set a forwarding message, press [#] when you hear the tone.

4 Enter your password when you hear the beeps.

• When PIN ENTRY is set to OFF (see p. 6-14), step 4 is not required.

• If you enter an invalid password, you will hear an error tone. If you enter two invalid passwords

consecutively, the call will be disconnected.

5 Any new telephone messages will be played. 6 When playback ends, it will be possible to use the remote control features.

For the remote control features, see pp. 6-9 to 6-11.

7 Hang up the handset when you have finished.

• When forwarding is not possible:

You can set the fax to redial the forwarding number a certain number of times at specified intervals when forwarding is not possible, such as at times when the forwarding number is busy or the phone is unattended. If forwarding is still not possible after the fax redials the forwarding number the specified number of times, the forwarding setting will be temporarily canceled. However, the fax will dial the forwarding number again when any new telephone messages are received.

USING THE BUILT-IN ANSWERING MACHINE (TAM MODE)

6-15

Page 82

Page 83

SETTINGS AND ACTIVITY REPORTS

Selecting a menu

The USER SETTINGS, REPORT SETTINGS, TX SETTINGS, RX SETTINGS, PRINTER SETTINGS, SYSTEM SETTINGS, and TAM SETTINGS menus allow you to customize the way your fax works. Each menu contains settings that control different functions of your fax.

1 Press [Function].

▼

Press [Start/Copy].

USER SETTINGS

2 Use [3] and [4] to scroll through the menus and select the menu you want.

You can select the USER SETTINGS, REPORT SETTINGS, TX SETTINGS, RX SETTINGS, PRINTER SETTINGS, SYSTEM SETTINGS or TAM SETTINGS menu (see pp. 7-2 to 7-6).

3 Press [Start/Copy] to access the settings under the menu you selected. 4 See the tables on the following pages (see pp. 7-2 to 7-6) for guidelines on selecting and

registering settings.

• Use [3] and [4] to scroll through the settings.

• To register a setting or access a sub-setting, press [Start/Copy].

• To return to a previous level, press [Function].

SETTINGS AND ACTIVITY REPORTS

DA TE & TIME

5 Press [Stop].

Setting ends and the fax returns to standby mode.

• If at any stage you want to return to standby mode, press [Stop].

• If you pause for more than 60 seconds while accessing a menu, the fax will automatically

return to standby mode.

7-1

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USER SETTINGS

Name Description Settings

DATE & TIME

UNIT TELEPHONE # UNIT NAME

TX TERMINAL ID

Set the date and time (24-hour clock) using the numeric buttons.

Enter your fax number using the numeric buttons. This is the name that appears at the top of each fax page

you send (see p. 2-7). This option sets the parameters for the identification

header that appears on every page you send.

–

– –

–

TTI POSITION

TELEPHONE # MARK

SCAN CONTRAST

OFFHOOK ALARM

VOLUME CONTROL

LINE MONITOR VOL

CALLING VOLUME

ALARM VOLUME

KEYPAD VOLUME RX CALL LEVEL TEL LINE TYPE

AUTO VOICE DIAL

Select the position of the TTI. Select the icon for the fax number.

Set the density of the reproduction.

Enable/disable the off hook alarm. The alarm alerts you that the handset is not seated properly in its cradle.

Set the volume of the fax sounds. Set the volume of the line monitor (sound during dialing). Set the volume of the ring produced when the fax detects a

voice call during FAX/TEL switchover. Set the volume of the error alarm sound. Set the volume of the keypad.

Set the ring tone. Set the dialing method the fax uses to match the type of

phone line you have. Enable/disable automatic dialing for voice dialing.

(Default settings are shown in bold type.)

INSIDE IMAGE/

OUTSIDE IMAGE

FAX/TEL

STANDARD/DARKER/

LIGHTER

ON/OFF

–

0 (off)/1/2/3

1/2/3

0 (off)/1/2/3 0 (off)/1/2/3

STANDARD/HIGH

TOUCH TONE/

ROTARY PULSE

ON/OFF

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REPORT SETTINGS

Name Description Settings

TX REPORT

RX REPORT

ACTIVITY REPORT

Enable/disable automatic printing of the transmission report. OUTPUT NO: Turn off the transmission report feature. OUTPUT YES: Set the fax to print a transmission report every time you send a document. PRINT ERROR ONLY: Print only when an error occurs during sending.

Enable/disable automatic printing of the reception report. OUTPUT NO: Turn off the reception report feature. OUTPUT YES: Set the fax to print a reception report every time you receive a document. PRINT ERROR ONLY: Print only when an error occurs during receiving.

Enable/disable automatic printing of the activity report.

OUTPUT NO/

OUTPUT YES/

PRINT ERROR ONLY

OUTPUT NO/

OUTPUT YES/

PRINT ERROR ONLY

–

AUTO PRINT

TX/RX SEPARATE

When you set ON, your fax is set to print an activity report for every 20 transactions (sending and receiving).

Divide the activity management report into sending and receiving transactions.

OUTPUT NO/

OUTPUT YES

TX SETTINGS

Name Description Settings

ECM TX MID PAUSE SET

AUTO REDIAL

REDIAL TIMES

REDIAL INTERVAL

Enable/disable error correction during transmission. Set the length of the pause you insert into a dialing

sequence. Determine whether the fax will redial a number if it fails to

get a response on the first attempt. Set the number of retries. Set the period of time between redialing attempts.

(Default settings are shown in bold type.)

2 seconds (1 to 15)

2 times (1 to 10)

2 minutes (2 to 99)

ON/OFF

SETTINGS AND ACTIVITY REPORTS

7-3

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RX SETTINGS

Name Description Settings

ECM RX FAX/TEL AUTO SW

RING START TIME

F/T RING TIME

DEFAULT ACTION INCOMING RING

RING COUNT MAN/AUTO SWITCH

RING TIME

REMOTE RX

REMOTE RX ID

MEMORY RX DRPD:SELECT FAX

CALLER ID

Enable/disable error correction during reception. Enable/disable FAX/TEL switchover. This feature is used to

answer calls, and if no fax tone is detected, the fax rings to alert you of an incoming call.

Set the duration that the fax listens for a fax tone before starting to ring.

Set the length of time the fax will ring to alert you of an incoming call.

Select the action taken after the F/T RING TIME expires. When the handset or an extension phone is connected, you

can set the fax to ring when it receives a call. Set the number of incoming rings before the fax answers.

Determine if the fax switches to document receive mode after the fax rings for a specified time when the fax is in the manual receive mode.

Set the amount of time the fax will ring before switching to document receive mode.

Enables/disables remote receiving. If you set REMOTE RX to ON, you can select the remote

receiving ID. Turn on/off memory receiving of a document. If you select DRPD as the receive mode, select the ring

pattern for the fax.

Determine if the fax displays the caller’s name and fax number when receiving a call.

8 seconds (0 to 30)

15 seconds (10 to 45)

DISCONNECT/RECEIVE

2 times (1 to 99)

15 seconds (1 to 99)

25 (00 to 99)

NORMAL RING

DOUBLE RING

SHORT-SHORT-LONG

SHORT-LONG-SHORT

OTHER RING TYPE

ON/OFF

–

ON/OFF

7-4

PRINTER SETTINGS

Name Description Settings

RX REDUCTION

FIXED REDUCTION

REDUCE DIMENSION

PAPER SIZE

Enable/disable reduction for received documents. Select the reduction rate.

Select reduction in height only or both width and height.

Select the size of the loaded fax paper.

(Default settings are shown in bold type.)

STANDARD/

A4➝LTR/ LGL➝LTR

VERTICAL ONLY/

HORIZ & VERTICAL

LTR/A4/LGL

ON/OFF

Page 87

SYSTEM SETTINGS

Name Description Settings

AUTO TEST PRINT

DATE SETUP

DISPLAY LANGUAGE

TX START SPEED

RX START SPEED

DAYLGHT SAV TIME

Enable/disable auto test printing whenever the BJ cartridge is replaced.

Set the date format.

Set the language of the LCD messages.

Set the speed at which the fax starts transmitting. Set this to a lower speed if you have difficulties connecting over long distance or noisy lines.

Set the speed at which the fax starts receiving. Set this to a lower speed if you have difficulties connecting over long distance or noisy lines.

Enable/disable the daylight saving time system.

MM/DD/YYYY

DD/MM YYYY YYYY MM/DD

ENGLISH/FRENCH/

SPANISH/PORTUGUESE

14400bps/9600bps/

7200bps/4800bps

9600bps/7200bps/

4800bps

ON/OFF

BEGIN DATE/TIME

END DATE/TIME

Set the beginning of the daylight saving time period. Set the end of the daylight saving time period.

MONTH: Set the beginning/end month.

WEEK: Set the beginning/end week.

DAY: Set the beginning/end day of the week.

TIME: Set the beginning/end time.

* Default settings for END DATE/TIME.

– –

JANUARY/FEBRUARY/

MARCH/APRIL/MAY/ JUNE/JULY/AUGUST/

SEPTEMBER/

OCTOBER*/NOVEMBER/

DECEMBER

FIRST WEEK/SECOND

WEEK/THIRD WEEK/

FOURTH WEEK/

LAST WEEK*

MONDAY/TUESDAY/

WEDNESDAY/THURS-

DAY/FRIDAY/SATURDAY/

SUNDAY*

–

(Default settings are shown in bold type.)

SETTINGS AND ACTIVITY REPORTS

7-5

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TAM SETTINGS

Name Description Settings

MESSAGE LENGTH

PASSWORD

TOLL SAVER

Set the maximum recording time for each recorded message.

Set a four-digit PIN so that you can access the fax from remote locations.

Setting this feature to ON allows calls to be picked up after 2 rings when you have a new message.

0 seconds/30 seconds/

60 seconds/120 seconds

1234 (0000 to 9999)

ON/OFF

RING COUNT

FWD SETTINGS

FWD TEL NUMBER

AUTO REDIAL

PIN ENTRY TAM MONITOR

If you set TOLL SAVER to OFF, this feature allows you to set the number of times the fax rings.

Allows you to forward messages. Forwarding telephone number

A maximum of 40 digits can be entered. Redial the previously dialed number.

REDIAL TIMES: Set the number of retries. REDIAL INTERVAL: Set the period of time between redialing attempts.

Pin confirmation Allows you to screen all incoming calls.

(Default settings are shown in bold type.)

2 times (1 to 15)

ON/OFF

–

ON/OFF

2 times (1 to 10)

2 minutes (2 to 99)

ON/OFF ON/OFF

7-6

Page 89

Activity reports

Your fax keeps track of most of its sending and receiving operations. These operations can be printed out in the form of activity reports that can help you check the dates and times of fax transmissions and whether or not each transaction was successful.

How to print a report _________________________

Depending on the type of report, you can have the fax print the report automatically, or you can print it directly. The TX report, RX report, MULTI TX/RX report, and Memory clear report (see p. 9-19) can only be printed automatically. See REPORT SETTINGS (p. 7-3) on how and when reports are printed automatically.

1 Press [Function].

▼

Press [Report].

2 Use [3] or [4] to display the type of report you want to print.

▼

Press [Start/Copy].

You can select ACTIVITY REPORT, 1-TOUCH LIST, CODED DIAL LIST, or USER DATA LIST.

SETTINGS AND ACTIVITY REPORTS

7-7

Page 90

Activity report ________________________________

Summarizes the information for the sending and receiving activities of your fax after 20 transactions. For automatic printing, see ACTIVITY REPORT, p. 7-3.

Transactions in an activity report are listed chronologically.

One-touch speed dialing list __________________

Lists the numbers and names registered under one-touch speed dialing buttons.

Coded speed dialing list ______________________

Lists the numbers and names registered under coded speed dialing codes.

User data list _________________________________

Lists the current settings of the fax and the registered sender information.

Doc. memory list _____________________________

Lists the documents currently stored in the fax’s memory (see p. 4-14).

TX (Transmission) report______________________

Normally the fax does not print an activity report for transmitting, but you can set the fax to print an activity report every time you send a document. See TX REPORT, p. 7-3.

You can set the fax to print an activity report only when an error occurs during transmitting. See TX REPORT, p. 7-3.

RX (Reception) report_________________________

Normally the fax does not print an activity report for receiving, but you can set the fax to print an activity report every time you receive a document. See RX REPORT, p. 7-3.

You can set the fax to print an activity report only when an error occurs during receiving. See RX REPORT, p. 7-3.

Multi TX/RX (Transaction) report _____________

Lists the result of a sequential broadcasting. If you set the fax to print a TX REPORT and then use sequential broadcasting, a MULTI TX/RX REPORT will be printed instead of a TX (Transmission) REPORT. See TX REPORT, p. 7-3.

A memory clear report is printed automatically when power is restored after a power failure. See Memory clear report, p. 9-19.

7-8

Page 91

MAKING COPIES

Copying documents

One of the convenient features of the fax is its ability to make high quality copies. You can make up to 99 copies of one document at a time. If you make copies of multiple documents at a time, the number of pages the fax can scan into memory varies depending on the scanning resolutions (see p. 4-1) as follows:

• STANDARD/FINE = 25 pages*

• PHOTO = 1 page

• STANDARD and FINE result in the same resolution when making copies.

• If MEMORY FULL appears on the LCD when making multiple copies, see Copying problems,

1 Load the document face up into the document tray.

2 Press [Resolution].

3 Enter the number of copies (up to 99) using the numeric buttons.

p. 9-14.

See Loading documents, p. 3-2.

You can select STANDARD, FINE or PHOTO.

▼

Press [Start/Copy].

COPY PAGE 01

To make a correction to the number of copies, press [Clear] and re-enter the number.

▼

Press [Start/Copy].

To stop copying anytime, press [Stop]. If the document does not eject, press [Start/Copy] for a few seconds, then the fax will feed out the document. See Jams in the document tray, p. 9-1.

MAKING COPIES

* Based on ITU-T No.1 Chart, Standard mode.

8-1

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Page 93

SOLUTIONS TO COMMON PROBLEMS

Clearing jams

Jams in the document tray ___________________

When a document jams or misfeeds in the document tray, open the printer cover and see FIG. 1 inside the cover. If the fax does not feed out the document after you press [Start/Copy] for a few seconds, follow the procedures below to remove the document.

You do not need to unplug the fax when clearing document jams.

1 Open the printer cover by gently pulling it towards you.

• If a multipage document is loaded, remove the non-jammed documents from the document tray.

• Do not try to pull the jammed document out without opening the printer cover since you may tear or smudge the document.

2 Push the document release button on the left-side panel of the fax.

3 Remove the document.

• Pull it gently in either direction.

4 When you are finished, close the printer cover.

Be sure to close the printer cover until it locks into place, or the fax will not function properly.

5 Press [Stop].

The fax returns to standby mode.

SOLUTIONS TO COMMON PROBLEMS

9-1

Page 94

Jams in the multi-purpose tray _______________

If paper jams in the multi-purpose tray, CLEAR PAPER JAM is displayed on the LCD. If necessary, remove the document tray when clearing paper jams.

You do not need to unplug the fax when clearing paper jams.

1 Remove the paper stack from the multi-purpose tray. 2 Gently pull any jammed paper out of the fax as shown.

Pull it gently in either direction.

3 Reload the paper stack in the multi-purpose tray (see p. 1-8).

9-2

Make sure the stack does not exceed the paper limit mark (P).

4 Press [Stop].

Page 95

Periodic cleaning

Your fax requires little periodic maintenance. This section describes the necessary cleaning procedures for the fax. Please note the following before cleaning:

• Be sure to disconnect the power cord before cleaning the fax. Since documents in memory are erased when the power is disconnected, print any documents stored in memory before disconnecting the power cord (see p. 4-14).

• Do not use tissue paper, paper towels, or similar materials for cleaning; they can stick to the components or generate static charges.

Never use volatile liquids such as thinners, benzene, acetone, or any other chemical cleaner to clean the interior of the fax.

Cleaning the exterior of the fax ______________

1 Disconnect the power cord from the fax. 2 Wipe the exterior of the fax with a clean, soft, lint-free cloth moistened with water or

diluted dishwashing detergent solution.

3 When you are finished, reconnect the power cord.

Cleaning the interior of the fax _______________

■ Cleaning inside the printer cover

To prevent ink spots and paper dust from accumulating inside the fax and affecting print quality, clean the print area of the fax periodically.

1 Disconnect the power cord from the fax.

SOLUTIONS TO COMMON PROBLEMS

2 Open the printer cover.

Do not touch the components or any metal parts.

3 Use a clean, soft, dry, lint-free cloth to remove any ink or paper debris from the interior of

the fax (shaded area), especially around the four pinch rollers.

Dirt and dust particles that collect on the underside of the printer cover affect the quality of the documents you copy or send.

Pinch rollers

Be careful not to touch the BJ cartridge or its holder.

9-3

Page 96

4 When you are finished, close the printer cover.

Be sure to close the printer cover until it locks into place.

5 Reconnect the power cord.

■ Cleaning the scanner components

• If the scanner components are dirty, the documents you send or copy will also be dirty.

• Use a soft, lint-free cloth.

Do not use tissue paper, paper towels, or similar materials for cleaning.

1 Disconnect the power cord from the fax. 2 Open the printer cover. 3 While holding the scanning unit, flip down the scanning unit cover, marked with a white

strip inside, clean the components:

Wipe with a clean, soft, lint-free cloth moistened with water, then wipe with a clean, soft, dry, lintfree cloth.

9-4

Scanning unit cover

Scanning unit

4 When you are finished, close the printer cover.

Be sure to close the printer cover until it locks into place.

5 Reconnect the power cord.

Page 97

Testing and cleaning the BJ cartridge print head __________________________________________

The print head in the BJ cartridge contains nozzles through which ink is propelled onto the paper. To maintain the best possible print quality, these nozzles need to be cleaned from time to time. Your fax is equipped with a print head cleaning function that does this.

■ Printing the nozzle check pattern

Before cleaning the print head, you may want to print the nozzle check pattern to test the print head of the BJ cartridge installed in the fax. This test shows if each print head nozzle is operating properly.

1 Press [Function].

▼

Press [Cleaning].

2 Use [3] or [4] to select NOZZLE CHECK.

▼

Press [Start/Copy].

The fax prints the nozzle check pattern.

Nozzle check pattern

If the pattern is broken or missing, clean the BJ cartridge print head (see p. 9-6).

Print the nozzle check pattern again after cleaning the BJ cartridge print head to check if cleaning corrected the problem.

SOLUTIONS TO COMMON PROBLEMS

9-5

Page 98

■ Cleaning the BJ cartridge print head

If your printouts become faint or streaked, or if their quality otherwise deteriorates, print the nozzle check pattern to see if the print head nozzles are operating properly (see p. 9-5). If the pattern is broken or missing, clean the BJ cartridge print head.

• To maintain the best possible print quality, clean the BJ cartridge print head from time to time.

• Cleaning the print head consumes a small amount of ink. Cleaning too often reduces the amount

1 Press [Function].

2 Use [3] or [4] to select HEAD CLEANING.

of ink in the BJ cartridge.

▼

Press [Cleaning].

▼

Press [Start/Copy].

The fax cleans the print head.

• You can clean the print head up to five consecutive times if necessary.

• After cleaning, print the nozzle check pattern to check if cleaning corrected the problem (see

p. 9-5).

• If cleaning does not improve print quality, replace the BJ cartridge (see below).

Replacing the BJ cartridge____________________

• Do not replace the BJ cartridge while the fax is printing or performing another operation.

• If you need to unplug the fax, wait until it returns to standby mode (date and receive mode

displayed on the LCD). Otherwise the cartridge holder may not be in its home position, causing the BJ cartridge to remain uncapped and dry out.

9-6

1 Make sure the fax is plugged in. 2 Open the printer cover.

• Do not try to manually move or stop the cartridge holder.

• Do not touch the components shown or any metal parts.

3 Raise the cartridge lock lever q on the cartridge holder and remove the BJ cartridge w.

Page 99

• Discard the old BJ cartridge immediately according to the local laws and regulations for disposal of consumables. You may want to place it in a plastic bag to keep any residual ink from spilling.

• Spilled ink can stain any surface; protect yourself and your work area.

4 Remove the new BJ cartridge from its package, then remove the orange protective cap q

and tape w.

• Discard the cap and tape. Never attempt to reattach them to the BJ cartridge print head.

• Install the BJ cartridge immediately after removing the cap and tape.

• Spilled ink can stain any surface; protect yourself and your work area.

5 Align the slot in the cartridge with the yellow post in the fax, and with the label facing

outwards, insert the BJ cartridge into the cartridge holder q. Lower the cartridge lock lever w until you hear a click to lock the cartridge in place.

SOLUTIONS TO COMMON PROBLEMS

The yellow post (BJ cartridge guide) should be visible through the slot. The BJ cartridge tilts slightly to the left before lowering the cartridge lock lever.

6 Close the printer cover.

If the AUTO TEST PRINT setting is set to ON: The fax automatically prints a test page. The fax prints a test page every time you insert a BJ cartridge.

• Load the paper in the multi-purpose tray before you replace the BJ cartridge.

• You can turn off automatic test printing by changing the AUTO TEST PRINT setting. See SYSTEM SETTINGS, p. 7-5.

9-7

Page 100

Troubleshooting

Paper feeding problems ______________________

❏ Paper does not load.

The multi-purpose tray may contain too many sheets.

• Make sure the paper stack in the multi-purpose tray does not exceed the paper limit mark (P) (see p. 1-7).

Paper may not be loaded correctly.

• Make sure the paper stack is loaded properly in the multi-purpose tray, and that the paper guide is adjusted correctly (see p. 1-8).

❏ Paper is loaded skewed. (Printing is skewed.)

Paper may not be loaded correctly.

• Make sure the paper stack is loaded properly in the multi-purpose tray, and that the paper guide is adjusted correctly (see p. 1-8).

• Make sure the right edge of the paper stack is aligned with the right side of the multi-purpose tray and the paper guide is aligned with the left edge of the stack (see p. 1-8).

• Make sure the paper exit path is clear.

❏ Multiple sheets load into the fax at the same time.

Paper may not be loaded correctly.

• Make sure the paper stack is loaded properly in the multi-purpose tray, and that the paper guide is adjusted correctly (see p. 1-8).

Sheets of paper may be sticking together.

• Be sure to fan the paper stack before loading it in the multi-purpose tray. This keeps the sheets of paper from sticking together (see p. 1-8).

The multi-purpose tray may contain too many sheets.

• Make sure the paper stack in the multi-purpose tray does not exceed the paper limit mark (P) (see p. 1-7).

• Do not exceed the maximum loading capacity of the multi-purpose tray (see p. 1-7).

• Do not force the paper stack into the multi-purpose tray.

Different types of paper may be loaded in the multi-purpose tray.

• Load only one type of paper.

• Make sure you load paper that meets the paper requirements for the fax (see Chapter 3).

❏ Repeated paper jams occur.

The paper you are using may be causing the jams.

• Be sure to fan the paper stack before loading it in the multi-purpose tray. This keeps the sheets of paper from sticking together (see p. 1-8).

• Check that the paper you are using and your printing environment (see pp. 1-7, S-1) are within the specifications of the fax (see Chapter 3).

9-8

• Try loading a fresh stack of paper in the multi-purpose tray.