Canon B155 User Manual

FAX-B155

User’s Guide

How to use this User’s Guide

Before you use this user’s guide, read this list of symbols, terms and abbreviations to become familiar with them. A complete glossary of terms is included at the end of this guide.

+ Document

The original sheet(s) of paper you send, receive or copy with your fax.

+ Menu

A list of options or features from which you select an item to set up or change.

+ Numeric buttons

The round buttons on the operation panel with digits 0 through 9, and on them.

+ Arrow buttons

The buttons used to display choices and change settings. These buttons also change the volume setting of the speaker.

+ Stop button

Press to cancel any operation or to cancel the selection of a menu item.

+ Start/Copy button

Press to start an operation or register a setting.

+ Transaction number

A number automatically assigned every time you send or receive a fax. Transaction numbers are 4-digit numbers that can help you keep track of the documents you send and receive.

+ TX/RX NO. XXXX

Represents the transaction number when displayed on the LCD, where XXXX is the 4-digit transaction number.

+ TX

Stands for transmit or send.

+ RX

Stands for receive.

+ NOTE

A note describes important points and helpful hints, or how to avoid minor difﬁculties.

As an ENERGY STARt Partner, Canon has determined that the FAX-B155 meets

ENERGY STARt guidelines for energy efﬁciency.

the

Trademarks

Canon and BJ are registered trademarks, and Bubble Jet is a trademark of Canon Inc.

Copyrightr 2000 by Canon Inc. All rights reserved. No part of this publication may be reproduced, transmitted, transcribed, stored in a retrieval system, or translated into any language or computer language in any form or by any means, electronic, mechanical, magnetic, optical, manual or otherwise, without the prior written permission of Canon Inc.

This CE Marking shows compliance of this equipment with Directive 73/23/EEC and Directive 89/336/EEC (as amended by Directive 92/31/EEC), both as amended by Directive 93/68/EEC.

Canon Inc./Canon Europa N.V.

(Europe Only)

Welcome

Thank you for choosing the Canon FAX-B155 Bubble JetTMfacsimile. The compact, upright design of the fax means it takes up less space in your work area. The bubble jet print mechanism uses cut-sheet plain paper, so you get crisp reproductions of your fax documents and copies. The FAX-B155 has a number of features that make it ideal for small to medium-sized ofﬁces with a single telephone line.

Features

Plain paper

The fax accepts A4, letter, and legal size cut-sheet plain paper for crisp reproduction and faxes that are ﬂat and easy to write on.

Automatic switching between fax and voice calls

The fax recognises incoming fax calls, and automatically switches to receive mode.

Automatic dialling

A variety of dialling methods allows you to register frequently used fax numbers and phone numbers and access them by pressing one or a few buttons.

Error Correction Mode (ECM) TX / RX

Automatically helps correct transmission errors due to system and telephone line noise.

Delayed transmission

Sends a fax automatically at a later time, for example, at night when telephone rates are lower.

360 dpi copy mode

Lets you make copies at 360 × 360 dpi.

iii

Notice for connection to telecommunication systems in the United Kingdom and the Republic of lreland

Approval Number 607721 (UK)

Your Canon FAX-B155 has been approved against the requirements of NTR3 for use in the UK and complies with the requirements of 91/263 EEC. The CE mark is applied in respect of the requirements of 73/23 EEC and 89/336 EEC. (UK)

It is intended for connection to analogue two wire public telecommunication networks.

Connect the supplied cable to this socket ﬁrst, then to the telephone line.

There are two auxiliary sockets to which equipment approved for direct connection to the network may be connected. If required, a suitable adaptor, approved under Approval Number NS/G/23/L/100005 for direct and indirect connections between the fax machine and any piece of approved telecommunications apparatus, is available from your Canon supplier. (UK)

This socket is intended for connection of an answering machine or similar device.

This socket is intended for connection of a telephone.

Voltage and current available at these sockets are determined by the network to which the line cable is connected. They wil not normally exceed the limits for TNV as described in EN60950.

Canon recommends that any additional equipment connected in the installation is connected to one of these sockets. Do not connect additional equipment through parallel sockets elsewhere on the telephone line.

This equipment is not intended or recommended for making calls to emergency services.

For your safety (Australia only)

To ensure safe operation the three-pin plug supplied must be inserted only into a standard three-pin power point which is effectively earthed through the normal household wiring. Extension cords used with the equipment must be three-core and be correctly wired to provide connection to earth. Wrongly wired extension cords are a major cause of fatalities. The power point shall be located near the equipment and shall be easily accessible. The fact that the equipment operates satisfactorily does not imply that the power point is earthed and the installation is completely safe. For your safety, if in any doubt about the effective earthing of the power point, consult a qualiﬁed electrician.

Caution (New Zealand only)

1. This equipment may not necessarily provide for the effective hand-over of a call to or from a telephone connected to the same line.

2. The operation of this equipment on the same line as telephone or other equipment with audible warning devices or automatic ring detectors will give rise to bell tinkle or noise and may cause false tripping of the ring detector. Should such problems occur, the user is not to contact telecom faults service.

3. Should this equipment become physically damaged, disconnect immediately from the Telecom connection and power source and contact your nearest service agent.

4. To relocate this equipment, please;

1) Disconnect the equipment from the Telecom connection.

2) Disconnect the equipment from the power source.

3) Reconnect the equipment to the power source.

4) Reconnect the equipment to the Telecom connection.

5. If the supply cord of this equipment is damaged, it must be replaced by the special cord (Parts No.:HH2-1910).

6. Not all standard telephones will respond to incoming ringing when connected to the extension socket.

7. This device may be subject to ringing or bell tinkle when calls are made from another device on the same line. If this occurs, the problem should not be referred to the Telecom Faults service.

8. Please note when you connect an extension telephone to this device. If you use an extension telephone which has features such as ’last number redial’, redial memory numbers may be lost.

Precautions

General

Make sure the place where you set up the fax satisﬁes the following conditions:

Over 32.5°C Under 10°C

• Use the fax only within the following temperature and

humidity ranges. Ambient temperature: 10°C to 32.5°C Ambient humidity: 10% to 80% RH (no condensation)

• Keep your fax out of direct sunlight, as this can damage the

unit.

• Do not lift the fax by the operation panel.

• If you have installed the optional handset, do not lift the fax

by the handset cradle.

• Hold the fax as shown when transporting.

PRECAUTIONS

• Place the fax on a level surface.

• Do not remove the BJ cartridge from the unit unless it needs to

be replaced, or when transporting the fax. Removing the cartridge and leaving the print head unprotected will cause it to dry out and become unusable.

• Do not place the fax on the edge of a desk so as to prevent received documents from falling onto the

ﬂoor.

• Certain table surfaces may prevent received documents from sliding out smoothly, resulting in paper

jams. Do not place the fax on these types of tables.

• Do not install the fax near devices which contain magnets or generate magnetic ﬁelds.

• Do not subject the fax to strong physical shock or vibration.

• Keep the fax clean. Dust accumulation can prevent the fax from operating properly.

• Before you transport your fax, be sure to remove the BJ cartridge and recover the print head with the

orange tape. After moving the fax, remove the orange tape and reload the BJ cartridge.

Others

Here are some other general precautions when using or working around the fax.

CAUTION

• Avoid installing your fax in places exposed to direct sunlight, dust, vibration, high temperature or

humidity, or on unstable surfaces.

• To assure proper electrical contact, make sure the fax is ﬁrmly plugged in.

• Never pull on the cord to unplug the fax. Pull on the plug itself.

WARNING

• For cardiac pacemaker users:

This product emits low level electromagnetic waves. If you use a cardiac pacemaker and feel abnormalities, please move away from this product and consult your doctor.

• Do not overload the electrical outlet where the fax is plugged in.

• Never plug or unplug the fax when your hands are wet.

• For your safety, unplug the fax during electrical storms.

• If you have problems with the fax (smoke, odd smells or noises), immediately unplug the fax

from the outlet. Keep the area around the outlet free from clutter so you can unplug the fax quickly in case of an emergency.

• Never use liquids or drink beverages around the fax. Liquids spilled on the fax can cause a

ﬁre or electrical shock. If you accidentally spill a liquid on the fax, unplug it immediately and call your Canon service representative.

• To avoid electrical shock from exposed power points, never disassemble the fax. There are

no parts or switches in the fax that require adjustment.

vii

INTRODUCTION

1. SETTING UP

How to use this User’s Guide ................................ ii

Welcome ................................................................... iii

Features .................................................................... iii

Notice for connection to telecommunication

systems in the United Kingdom and the

Republic of lreland ............................................. iv

For your safety (Australia only) .............................. v

Caution (New Zealand only) ................................... v

Precautions .............................................................. vi

General ............................................................................. vi

Others ............................................................................... vii

Unpacking ................................................................ 2

Removing the shipping materials .................................... 4

Assembling the fax .................................................. 5

Attaching components .................................................... 5

Attaching the optional handset ....................................... 6

Connecting the AC power cord ....................................... 6

Loading the paper ................................................... 7

Selecting the right kind of paper ..................................... 7

Loading the paper ........................................................... 7

Installing the BJ cartridge ...................................... 9

BJ cartridge guidelines .................................................... 9

Handling the BJ cartridge ................................................ 10

Installing the BJ cartridge ................................................ 11

Connecting the phone line ..................................... 14

Connecting to the wall jack ............................................. 14

Connecting a telephone .................................................. 14

Connecting the optional handset .................................... 15

Connecting an extension phone or answering machine

(optional) ..................................................................... 15

Setting the TEL LINE TYPE ............................................. 16

Setting up to receive faxes .................................... 17

Selecting the receiving mode .......................................... 17

Fax Only Mode ................................................................. 18

Fax/Tel Mode ................................................................... 19

Manual Mode ................................................................... 20

Ans. Machine Mode ......................................................... 21

2. PREPARING TO USE YOUR FAX

viii

Main components of the fax .................................. 24

Front view ......................................................................... 24

Rear view ......................................................................... 25

Fax controls — the Operation Panel ..................... 26

Registering your name and number ..................... 28

Moving through the main menus .................................... 28

Entering a number ........................................................... 29

Entering a name ............................................................... 30

Personalising your fax ..................................................... 32

Registering the date and time ......................................... 33

Registering your telephone/fax number and name ........ 34

Table of Contents

Registering One-touch Speed Dialling numbers

and names ........................................................... 36

Registering Coded Speed Dialling numbers and

names .................................................................. 38

Special dialling ......................................................... 39

Registering the access type and the outside line

access number ........................................................... 40

Using alternative telephone networks (UK only) . 42

Attaching the M label ....................................................... 42

Registering an alternative telephone network ................ 42

Sending with a registered long-distance service ........... 44

Registering speed dialling with the M button ................. 45

3. HANDLING DOCUMENTS

4. MAKING COPIES

5. SENDING FAXES

6. RECEIVING FAXES

Preparing documents ............................................. 48

Types of documents you can scan ................................. 48

Loading the document .................................................... 49

Setting the resolution and density .................................. 51

Copying documents ................................................ 54

Preparing to send a document .............................. 56

Sending methods ............................................................. 56

Dialling methods .............................................................. 56

Sending documents ................................................ 57

Direct Sending ................................................................. 57

Manual Sending ............................................................... 57

Automatic Dialling ............................................................ 58

Memory Sending ............................................................. 59

Cancelling Sending .......................................................... 60

Redialling .......................................................................... 60

Messages displayed during sending .............................. 61

Clearing document jams (ejecting a document from the

ADF) ............................................................................ 62

Delayed Sending ...................................................... 63

Sending other documents while the fax is set for

Delayed Sending ........................................................ 64

Cancelling Delayed Sending ........................................... 65

Sequential Broadcasting ........................................ 66

Sending a document to more than one location ............ 66

Receiving documents ............................................. 68

Receiving documents in Manual Mode .......................... 68

Receiving documents in Fax Only Mode ........................ 69

Receiving documents in Fax/Tel Mode ........................... 69

Receiving documents in Ans. Machine Mode ................ 70

Receiving documents in memory .................................... 71

Printing documents in memory ....................................... 72

Receiving while registering, copying or printing ............. 72

Table of Contents

Network FAX/TEL Switching (Australia only) ...... 73

Setting the fax for Network Switch ................................. 73

Operation for Network Switch System ........................... 74

Network FAX/TEL Switching (New Zealand

only) ...................................................................... 75

Setting the fax Network ................................................... 75

Operation for Network Switch System ........................... 76

Polling to receive faxes .......................................... 77

Polling a fax machine ...................................................... 77

7. SETTINGS AND ACTIVITY REPORTS

8. SOLUTIONS TO COMMON PROBLEMS

User menu settings ................................................. 80

Settings ..................................................................... 83

How to change a setting ................................................. 83

Activity reports ........................................................ 89

How to print a report ....................................................... 89

Activity management report ............................................ 90

One-touch Speed Dialling list .......................................... 91

Coded Speed Dialling list ................................................ 91

User’s data list ................................................................. 92

TX (Sending) report .......................................................... 92

RX (Receiving) report ....................................................... 93

Multi-activity report .......................................................... 93

Memory clear report ........................................................ 94

Restricting use of the fax ....................................... 95

Locking the fax ................................................................ 95

Changing the access password ...................................... 96

Cancelling the restriction setting ..................................... 97

Paper jams ...............................................................100

Automatic Document Feeder (ADF) jams ....................... 100

Recording paper jams ..................................................... 101

Periodic care ............................................................102

Cleaning the fax exterior ................................................. 102

Cleaning the glass scanning window .............................. 102

Cleaning the printer area ................................................. 103

Cleaning the BJ cartridge print head .............................. 104

Replacing the BJ cartridge .............................................. 105

Frequently asked questions ...................................106

TRANSMITTING ............................................................... 106

RECEIVING ...................................................................... 107

TELEPHONE .................................................................... 109

COPYING ......................................................................... 109

PAPER LOADING PROBLEMS ....................................... 109

GENERAL ......................................................................... 110

Print quality problems .............................................111

Error codes, messages and solutions ..................112

In case of a power failure .......................................115

During a power failure ..................................................... 115

Table of Contents

Speciﬁcations ...................................................................................................................117

Appendix ...........................................................................................................................119

Document sizes ................................................................................................................................ 119

What happens when Fax/Tel Mode is selected .............................................................................. 120

Glossary ............................................................................................................................121

Index ..................................................................................................................................125

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1 SETTING UP