Canon 6371B049AA User manual

Basic Operation Guide

For information about machine setup and software

installation, see the Starter Guide.

This guide describes the basic use of the machine. Read this guide after finishing the machine setup.

Read ”Important Safety Instructions”

ILUVWĺS

Keep this manual for future reference.

For information about advanced operations and

specifications, see the e-Manual included on the User

Software CD-ROM.

This Manual

Manuals for the Machine

Starter Guide

The Starter Guide describes setting up the machine and installing the software. Be sure to read this manual before using the machine.

Basic Operation Guide

The Basic Operation Guide describes common use and basic functions of the copy and print functions.

e-Manual

The e-Manual includes information about all functions and con gurations of the machine. This manual is included on the User Software CD-ROM. Use the e-Manual’s search function to easily  nd the information you want.

For Macintosh Users

The examples shown in this manual are based on the operation in the Windows environment. To view how to use printer driver and scanner driver, refer to the driver guides included in the User Software CD-ROM and the driver’s help.

Displaying Driver Guides

To view the Driver Guides, double-click the HTML  les from the following folders on the User Software CD-ROM.

• Canon MF Printer Driver Installation Guide  [Documents] [Print] 

[Guide]  [index.html]

• Canon Scanner Driver Guide  [Documents]  [Scan]  [Guide] 

[index.html]

Displaying from Driver’s Help System

From each driver panel, click [ ]

How to Use This Manual

Symbols Used in This Manual

WARNING

CAUTION

IMPORTANTIMPORTANT

Indicates a situation that may lead to death or injury to persons. To u

se the machine safely, always pay attention to these warnings.

Indicates a situation that may lead to injury to persons or damage to eq

uipment. To use the machine safely, always pay attention to these

cautions.

Indicates an operation that must not be performed. Read these items carefully, and make sure not to perform the described operations.

Indicates operational requirements and restrictions. Be sure to read these items carefully to operate the machine correctly and avoid damage to the machine or property.

Indicates a clari cation of an operation or additional explanations for a procedure. Reading these notes is highly recommended.

Keys and Buttons Used in This Manual

In this manual, the following styles are used to represent keys, messages on the display, and buttons or other items on a computer screen.

• Operation panel keys: [Key icon] (Key name)

Example: [ ] (Stop)

• Display: <Message>

Example: <Specify Destination>

• Buttons and items on a computer screen: [Item]

Example: [Preference]

Illustrations Used in This Manual

Illustrations of the D560 are used in this manual. If a procedure or topic applies to only one

hine, this will be clearly indicated in the manual (for example, “D530”).

mac

Displays Used in This Manual

The display shown in this manual is the factory preset display for the D560.

pending on the system con guration and product purchased, the appearance of the

De display may di er.

Main Functions

Scan

Copy

Collating Copies → P. 3 2

Collate copies when copying multiple documents.

Enlarging and Reducing

→ P. 2 9

<ON>

<OFF>

Scanning using the Operation Panel

Select a computer to save scanned images in and scan images directly from the operation panel.

→ P. 4 5

Copying ID Card → P. 3 3

Copy both sides of an ID card onto a single page.

Multiple Documents onto Single Page

Print multiple pages onto a single page.

→ P. 3 2

Remote Scanning from Computers

Set to use the remote scan from the machine, and then scan images from a computer using the MF Toolbox.

→ P. 4 6

Adjusting Quality → P. 2 9

Adjust image quality by setting the density, resolution, and sharpness.

2-Sided Copying → P. 3 1

Print copies or documents on both sides of paper.

Booklet Printing → P. 3 9

• Combine two pages onto a single

page, and then print on both sides.

• Make a booklet by folding printouts

in half and binding.

Enlarging and Reducing

→ P. 3 6

Poster Printing → P. 4 0

• Magnify and divide a single-paged image

to print on multiple sheets of paper.

• Make a poster by combining the prints

together.

Multiple Documents onto Single

→ P. 3 8

Page

Print multiple pages onto a single page.

Watermark Printing → P. 4 1

Add watermarks, such as “COPY” or “DRAFT”, to the document.

2-Sided Printing → P. 3 7

Print copies or documents on both sides of paper.

Basic Operation

Learn the Names and Functions of Each Part of the Machine ……… 8

Front Side …………………………………………………………… 8 In

terior ……………………………………………………………… 10

Back Side …………………………………………………………… 11

Learn the Functions of the Operation Panel ………………………… 12

itch to Copy or Scan Mode………………………………………… 13

S Enter Text …………………………………………………………… 14 Set Date and Time …………………………………………………… 15 Place Documents …………………………………………………… 16

Placing Documents on the Platen Glass …………………………… 17 Placing Documents in the Feeder (D560 Only) ……………………… 17

Load Paper …………………………………………………………… 19

Loading Paper in the Paper Cassette ………………………………… 20

ing Paper in the Multi-Purpose Tray …………………………… 21

Load Loading Envelopes or Paper with a Letterhead ……………………… 22 Setting a Paper Size and Type ……………………………………… 23

Switch to the Quiet Mode …………………………………………… 24

itch to the Sleep Mode …………………………………………… 24

S Use the Toner Saver Mode …………………………………………… 25

Copy

Make a Basic Copy …………………………………………………… 28 Enlarge or Reduce Copies …………………………………………… 29 Adjust the Image Quality for Copy …………………………………… 29

Adjusting the density ……………………………………………… 29 Selecting the Document Type ……………………………………… 30 Adjusting the sharpness …………………………………………… 30

Make Double-Sided Copies ………………………………………… 31

py Multiple Pages onto One Sheet ……………………………… 32

C Collate Copies ………………………………………………………… 32 Copy a Double-Sided ID Card ………………………………………… 33 View and Cancel Copy Jobs ………………………………………… 34 Change the Default Copy Settings …………………………………… 34

Print a Document …………………………………………………… 36 Enlarge or Reduce a Document ……………………………………… 36 Print a Double-Sided Document …………………………………… 37 Print Multiple Pages onto One Sheet ………………………………… 38 Print a Booklet ………………………………………………………… 39 Print a Poster ………………………………………………………… 40 Add Watermarks to a Printout ……………………………………… 41 View and Cancel Print Jobs …………………………………………… 42

(→ p.69)

You can see frequantely asked questions about the scan function.

Scan

Understand the Scanning Method …………………………………… 44 Scan a Document with the Operation Panel ………………………… 45 Scan a Document with the MF Toolbox ……………………………… 46

Con guring Scan Settings Using the MF Toolbox …………………… 48

Scan a Document with the Scanner Driver ………………………… 50

Maintenance and Management

Clean the Machine …………………………………………………… 52

Cleaning the Exterior and Interior …………………………………… 52 Cl

eaning the Fixing Unit …………………………………………… 53

Cleaning the Platen Glass and Feeder ……………………………… 54

Check and Replace Toner Cartridges ………………………………… 55

Conserving the Toner to Extend the Life of

ner Cartridges …………………………………………………… 55

T Replacing the Toner Cartridge ……………………………………… 56

Manage Using the List Function ……………………………………… 58

Trou bl es hoo ti ng

Clear Jams …………………………………………………………… 60

Clearing Document Jams in the Feeder (D560 Only) ………………… 61 Cl

earing Paper Jams Inside the Machine …………………………… 62

Resolve a Displayed Message ………………………………………… 65

e a

Resolv Improve Output Quality ……………………………………………… 66 Resolve a Problem …………………………………………………… 68

n Error Code ………………………………………………… 65

FAQ …………………………………………………………………… 69

Recycling Used Cartridges …………………………………………… 71 The Clean Earth Campaign …………………………………………… 71 Important Safety Instructions ……………………………………… 72 Legal Notices ………………………………………………………… 74 Laser Safety …………………………………………………………… 74

Basic Operation

This chapter describes overall information about the machine, and how to place the documents and load the paper. Read this chapter  rst.

Learn the Names and Functions of Each Part of the Machine ……… 8

Front Side …………………………………………………………… 8 In

terior ……………………………………………………………… 10

Back Side …………………………………………………………… 11

Learn the Functions of the Operation Panel ………………………… 12

itch to Copy or Scan Mode………………………………………… 13

Placing Documents on the Platen Glass …………………………… 17 Placing Documents in the Feeder (D560 Only) ……………………… 17

Load Paper …………………………………………………………… 19

Loading Paper in the Paper Cassette ………………………………… 20

ing Paper in the Multi-Purpose Tray …………………………… 21

Load Loading Envelopes or Paper with a Letterhead ……………………… 22 Setting a Paper Size and Type ……………………………………… 23

Switch to the Quiet Mode …………………………………………… 24

itch to the Sleep Mode …………………………………………… 24

S Use the Toner Saver Mode …………………………………………… 25

Learn the Names and Functions of Each Part of the Machine

Front Side

D560

Feeder

Automatically feeds documents into the machine (

Document feeder tray

Place your documents in this tray.

(D560 only)

→P.17 ) .

Document guides

Adjust these guides to  t the

ument.

doc

D530

Operation panel

Use the panel to control

the machine (

Document return tray

(D560 only)

Returns documents after

scanning.

→P.12 ) .

Feeder cover

Open this cover to clear paper jams (

→P.17 ) .

(D560 only)

Lift handles (left, right)

Hold these handles to lift or transport the machine.

Power button

Turn the power ON or OFF.

Paper level indicator

Shows the remaining amount of paper.

Front cover

Open the cover to load paper.

Lower front cover

Open when using paper that is larger than LTR size.

Platen glass

Used to scan non-standard size paper or books, as well as standard size paper (

→P.17 ) .

Output tray

Printed documents are output here.

Basic Operation

Scanning area

Scans documents from the feeder.

Multi-purpose tray

Load paper one by one manually (→P. 21 ) .

Ventilation slots

Allows heat to escape from inside of the machine. Leave more than 4” (10 cm) of space around the machine.

Paper cassette (Auto)

Load paper here (→P. 2 0) .

Paper stopper

Use the paper stopper to prevent

er from falling out of the

pap

output tray.

Paper guides

Adjust these guides to  t the paper.

Paper guides

Adjust these guides to  t the paper.

Interior

Toner cover

Open this cover to access the toner cartridge or clear paper jams (

→P. 5 5 , P. 6 2 ) .

Paper exit guide

Open this guide to clear paper jams (

→P. 6 2) .

Transfer roller

Transfers toner onto paper.

Toner guides

When inserting the toner cartridge,  t the protrusions on the toner cartridge into these guides.

Back Side

Basic Operation

D560

D530

Rating label

The machine’s serial number (consists of three letters and a 5-digit number) and the required voltage and current are speci ed.

Write the serial number on the back cover of this guide for reference when contacting the Canon Customer Center.

USB port

Connect to a computer via a USB cable.

Rear cover

Open this cover to clear paper jams when using the 2-sided copy function (

→P. 6 4 ) .

Power socket

Connect the power cord.

Learn the Functions of the Operation Panel

Reset Press to reset the settings.

State Monitor/

Cancel

▲/▼

◄/►

OK Press to con rm an

Back Press to return to the previous screen.

Paper Settings

Press to switch the mode to copy or scan (

ress to view or cancel jobs. You can also check the

P status of the machine (→p.34, p.42).

Press to scroll up and down, or to increase or

ease a value.

decr

Press to return to the previous screen, proceed to the next screen, or move the cursor to the left or right.

Press to specify paper size and type for the paper

sette or multi-purpose tray.

cas

Mode switching Keys

Display

→p.13).

0 to 9

(Numeric Keys)

Quiet Mode

Clear

Press to enter letters and numbers.

Press to switch the character entry mode.

Press to enter symbols.

Press to reduce the noise when pe

rforming a job (→p.24).

Press to delete letters and number

Press to select the setting for printing multiple

N on 1

2-Sided

Report Press to manually print reports and lists (

Image

Qua

documents onto one sheet. The indicator of the selected setting will be lit up and also the item will be displayed on the LCD.

Press to select the setting for printing on both

des of paper. The indicator of the selected

si setting will be lit up and also the item will be displayed on the LCD.

Press to access menu functions (see

avigating the Menu” at the bottom of the

“N next page).

Press to select the image quality for copying.

lity

→p.58).

Processing/Data indicator

Blinks during transmission and turns on when

chine has waiting jobs.

the ma

Error indicator

The indicator blinks when an error occurs.

Energy

Saver

Stop Press to cancel jobs.

Start Press to start copying or scanning.

Press to manually set or cancel the Sleep mode. The Energy Saver indicator lights green while in the Sleep mode (→p.24).

Navigating the Menu

Example: Adjust the density

Press [ ] (Back) or [◄] to

return to the previous screen.

Basic Operation

Press [

(Menu).

]

Preferences Timer Settings Copy Settings

Adjustment/Maintena

▲] or [▼] to highlight

Press [ an item, and then press [OK].

If you close the menu before you press [OK], the changes made to the settings are not saved.

...

Switch to Copy or Scan Mode

Switch to Copy or Scan mode  rst to use each mode.

Copy Settings Change Defaults

Correct Density

Press [▲] or [▼] to highlight an item, and then press [OK].

Press the key to switch between the Copy and Scan modes.

Correct Density

- +

Press [◄] or [►] to adjust the level, and then press [OK].

(If necessary, press [

Press [ the setting.

] (Menu) to save

▲] or [▼].)

If you do not operate the machine for a while, the machine returns to the Copy mode (standby mode) automatically.

Copy Mode

Copy: Press Start

100% LTR Density: 0 Original Type: Text 2-Sided: Off

Displays the copy ratio, paper source, paper size, and number of copies.

To change the settings:

...

1. Press [

2. Press [

▲] or [

then press [OK].

▲], [

values, and then press [OK].

] to highlight an item, and

▼

], [◄] or [►] to specify the

▼

Scan Mode

Select the scan type.

Computer Remote Scanner

To specify how long the machine waits before returning to standby mode:

Press [

] (Menu)  <Timer Settings>  <Auto Reset Time>  Specify the time  [OK].

To select the scan method:

▲] or [

Press [ then press [OK].

] to highlight an item, and

▼

Enter Text

Enter characters with the alphanumeric keys.

To switch entry modes:

<A> Uppercase alphabetic letters and symbols

<a> Lowercase alphabetic letters and symbols

<12> Numbers

ess [

] ( ) repeatedly.

1. Press [

▲] or [

] to highlight <Entry Mode>,

▼

and then press [OK].

2. Press [

▲] or [

] to highlight the desired

▼

mode, and then press [OK].

<Apply>

Entry Mode: A

To enter text, symbols, and numbers:

Press a key several times until the desired character is

layed.

disp

Key

Entry mode:

<A>

Entry mode:

<a>

Entry mode:

<12>

@.-_/ 1

ABC abc 2

DEF def 3

GHI ghi 4

JKL jkl 5

MNO mno 6

PQRS pqrs 7

TUV tuv 8

WXYZ wxyz 9

(Not available) 0

- . * # ! " , ; : ^ ` _ = / | ´ ? $ @ % & + \ ( ) [ ] { } < >

(Not available)

• Press to move the cursor.

• To enter a space, move the cursor

to the end of the text, and then press [►].

Example: Enter “CANON1”

Press [ ] to switch the entry mode to <A>.

Press [ ] until the letter “N” appears on the screen.

▌

CAN

• Press to delete the last character.

• Press and hold to delete all text.

Press [ ] until the letter “C” appears on the screen.

▌

Press [ ] until the letter “O” appears on the screen.

▌

CANO

Press [ ] until the letter “A” appears on the screen.

▌

Press [ ] until the letter “N” appears on the screen.

CANON

▌

Press [ ] to switch the entry mode to <12>.

Press [ ] to enter “1.”

CANON1

▌

Set Date and Time

If the incorrect date or time is printed on reports, change the date and time settings.

Press [ ] (Menu).

Basic Operation

Press [▲] or [

Timer Settings

Quiet Mode Time Set Time & Date Settings

Auto Sleep Time Auto Reset Time

Press [▲] or [

[OK].

To change the display format for the date or time, specify <Date Display Type> or

•

<12/24 Hour Clock>.

• To use daylight savings time, set <Daylight Savings> to <On>, and then specify

the starting date and the ending date.

Use the numeric keys to enter the date and time, and then press [OK].

To move the cursor, press [◄] or [►].

•

• To switch between <AM> or <PM>, press [▲] or [

Current Time Set.

01/01/2012 12:52 AM

] to highlight <Timer Settings>, and then press [OK].

▼

] to highlight <Time & Date Settings>, and then press [OK].

▼

...

] to highlight <Current Time Settings>, and then press

▼

Press [ ] (Menu) to close the screen.

(0:00-12:59)

Place Documents

Min.

Max.

1-sided documents

13.3 to 27.9 lb Bond (50 to 105 g/m²) 2-sided document

16.0 to 27.9 lb Bond (60 to 105 g/m² )

50 Sheets

Choose the appropriate way to place documents according to the document’s type.

When placing non-standard documents such

as heavy paper, small paper, or booklets:

Use the platen glass (→p.17).

When placing multiple documents of plain

paper in the same size, thickness, and weight:

Check available documents

Size (Width X Length)

Weight

Capacity

Check available documents

Size (Width X Length)

11 3/4" (297 mm)

5 1/2"

(140 mm)

8 1/2" (215.9 mm)

Maximum

Maximum 4.4 lb (2 kg)

1 sheet

14" (356 mm)

5" (127 mm)

Max.

Min.

8 1/2"

8 1/2" (216 mm)

(216 mm)

Use the feeder (→p.17).

• Place a document after glue, ink, or correction  uid on the document is completely dry.

IMPORTANTIMPORTANT

• To prevent paper jams in the feeder, place a document on the platen glass when using the following types of

paper:

- Wrinkled or creased paper

- Carbon paper or carbon-backed paper

- Curled or rolled paper

- Tor n pap er

- Thin paper

- Documents with staples or paper clips attached

- Transparency

Capacity (For 21 lb Bo

nd (80 g/m²))

Weight

* D530 is not equipped with the feeder.

50 Sheets

1-sided documents

13.3 to 27.9 lb Bond (50 to 105 g/m²) 2-sided document

16.0 to 27.9 lb Bond (60 to 105 g/m² )

Placing Documents on the Platen Glass

Open the feeder or the platen glass cover.

Place your document face down.

Align the document with the appropriate paper size marks.

If the document does not match any of the paper size marks, align the upper left

•

edge of your document with the arrow mark.

• If the document is a transparency, place white paper above the document.

Basic Operation

CAUTION

• When closing the

feeder, be careful not to get your  ngers caught.

• Do not press down

on the feeder forcefully. This may damage the platen glass and cause personal injury.

STMT

LTR

Close the feeder or the platen glass cover.

Placing Documents in the Feeder (D560 Only)

Spread the document guides a little wider than the document’s width.

Fan the document stack and align the edges of the pages.

Thoroughly fan the

paper in small batches.

Align the edges a few

times on a  at surface.

Neatly place the documents face up.

Do not exceed the load limit guides (A).

•

• Make sure that the paper stack does not exceed the load limit marks (B).

Align the document guides tightly to the width of the document.

IMPORTANTIMPORTANT

If the document guides are too loose or too tight, this may result in misfeeds or paper jams.

• While scanning documents, do not add or remove documents.

• When scanning is complete, remove the document from the document

return tray to avoid paper jams.

• Do not scan the same document more than 30 times. When a document

is scanned repeatedly, the paper can become wrinkled, earmarked, or torn, which may result in paper jams.

Load Paper

Before loading paper, check the paper is the right type. If you load inappropriate paper repeatedly, this may cause paper jams.

Basic Operation

Paper such as Legal, Letter, Statement, Executive, and envelopes can be used. For details about the available paper or precautions, see [Basic Operation]  [Loading paper] in the e-Manual.

tep

Check if the type of paper is appropriate.

To prevent paper jams, do not use any of the following:

• Wrinkled or creased paper

• Curled or rolled paper

• Tor n paper

• Damp paper

• Paper printed with a thermal transfer printer

(Do not copy on the reverse side.)

Select where to load paper, and then load the paper.

Use the multi-purpose tray when loading a sheet of small-sized paper or heavy paper (→p.21).

Use the paper cassette when loading a stack of plain paper in the same size, thickness, and weight (

Check if the type of paper is appropriate.

If the setting is di erent from the size of the loaded paper, an error message appears, or printing is not performed correctly.

→p.20).

Loading Paper in the Paper Cassette

This section describes how to load letter paper in the Paper Cassette. When loading envelopes or paper with a letterhead, see ”Loading Envelopes or Paper with a Letterhead” (

→p.22).

Open the front cover and the lower front cover.

Spread the paper guides a little wider than the paper size.

Gently load the paper into the paper cassette with the print side face up,

until the edge of the paper stack meets the back of the paper cassette.

Make sure that the paper stack does not exceed the load limit guides (A).

•

Adjust the paper guides tightly to the width and length of the paper.

IMPORTANTIMPORTANT

If the paper guides are too loose or too tight, this may result in misfeeds or paper jams.

Close the front cover and the lower front cover.

Specify the loaded paper size and type (→p.23).

Loading Paper in the Multi-Purpose Tray

Open the front cover and the lower front cover.

Push down and lower the multi-purpose tray.

Basic Operation

Spread the paper guides a little wider than the paper.

Gently load the paper into the multi-purpose tray with the print side face

up, and adjust the paper guides tightly to the width of the paper.

Specify the loaded paper size and type (→p.23).

Loading Envelopes or Paper with a Letterhead

This section describes how to load envelopes and paper with a letterhead.

Envelopes

Before Loading

Flatten envelopes

to release any remaining air.

Loading Orientation

Load the envelopes with the  aps face up.

Loosen any sti corners of the

envelopes, and  atten any

curls, as shown in the  gure.

Envelope

No.10, DL, ISO-C5

Paper with a Letterhead or Logo

Loading Orientation

Load the paper properly by following the instructions below.

1-sided printing

Load the paper with the printed side face up.

When printing with

portrait layout

If <Print Side Priority> is selected, load the paper with the printed side face down regardless of 1-sided or 2-sided printing. For details, see [Basic Operation]  [Select the Print Side] in the e-Manual.

When printing with

landscape layout

ABC

2-sided printing

Load the paper with the printed side face down.

When printing with

portrait layout

When printing with

landscape layout

Setting a Paper Size and Type

Make sure that the Paper Settings match the size and the type of the loaded paper.

Press [ ] (Paper Settings).

Press [▲] or [▼] to highlight <MP Tray> or <Drawer 1>, and then press

[OK].

Basic Operation

Press [▲] or [

To specify the paper size manually, select <Custom Size>, and then refer to

•

“Specify a Paper Size Manually” at the bottom of this page to specify the size.

Paper Size

LTR

LGL STMT EXEC

Press [▲] or [

Paper Type

Plain (16 lb Bond-24

Plain L (16 lb Bond

Recycled Color

Press [ ] (Paper Settings) to close the screen.

] to highlight the desired paper size, and then press [OK].

▼

] to highlight the desired paper type, and then press [OK].

▼

...

Specify a Paper Size Manually

For paper size, specify within the possible range of length and width (<Y> ≥ <X>).

Press [▲] or [

Use the numeric keys to specify the width, and then press [OK].

Set Length for X

Press [▲] or [

Use the numeric keys to specify the length, and then press [OK].

Press [▲] or [

] to highlight <X>, and then press [OK].

▼

3_0/0 "

(3-8_1/2)

] to highlight <Y>, and then press [OK].

▼

] to highlight <Apply>, and then press [OK].

▼

+ 53 hidden pages

Canon 6371B049AA User manual

Main Functions

Contents

Basic Operation

Learn the Names and Functions of Each Part of the Machine

Front Side

Interior

Back Side

Learn the Functions of the Operation Panel

Switch to Copy or Scan Mode

Enter Text

Set Date and Time

Place Documents

Placing Documents on the Platen Glass

Placing Documents in the Feeder (D560 Only)

Load Paper

Loading Paper in the Paper Cassette

Loading Paper in the Multi-Purpose Tray

Loading Envelopes or Paper with a Letterhead

Setting a Paper Size and Type