Canon 6255 Operation Guide
Basic Operation Guide
After you finish reading this guide, store it in a safe place for future reference.
ENG
How to Use This Manual
How to Use This Manual
This manual describes the following functions, operations, and maintenance procedures.
• Functions that can be operated from the touch panel display of the machine
• Remote UI functions that can operate the machine from a computer
• Printing from a computer
• Routine Maintenance Procedures
• Clearing paper jams/staple jams
Store this manual next to the machine so it can be used when the user encounters trouble operating the machine.
* Some functions explained in this manual may require optional equipment.
* Screen shots used in this manual may di er from the ones you actually see.
Contents
■ Before You Start Using This Machine
What This Machine Can Do• • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • •10
Main Power and Energy Saver Key• • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • •12
Parts and Their Functions • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • •14
Control Panel and Touch Panel Display • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • •17
Main Menu Screen Settings • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • •20
Changing Settings According to Your Needs • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • •22
■ Flow of Basic Operations
How to Make a Copy• • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • •24
Things You Can Do with the Copy Functions • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • •26
Sending a Fax • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • •30
Things You Can Do with the Fax Functions • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • •32
Sending Scanned Data (E-Mail/I-Fax/File Servers) • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • •36
Things You Can Do with the Scan and Send Functions • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • •38
Storing Scanned Data• • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • •42
Things You Can Do with the Scan and Store Functions • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • •44
Printing Stored Data • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • •46
Sending Stored Data• • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • •48
Things You Can Do with the Access Stored Files Functions (File Operation)• • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • •50
Things You Can Do with the Access Stored Files Functions (Print) • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • •51
Things You Can Do with the Access Stored Files Functions (Send) • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • •54
Operating the Machine from a Computer (Remote UI) • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • •56
Printing from a Computer • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • •58
■ Routine Maintenance
Loading Paper • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • •62
Replacing the Stamp Cartridge (Duplex Color Image Reader Unit-G1)• • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • •83
Replacing the Staple Cartridge (For Optional Products) • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • •86
Removing Punch Waste (External 2/3 Hole Puncher-A1) • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • •92
Replacing the Toner Cartridge • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • •94
Routine Cleaning • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • •99
Consumables• • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • •108
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■ Troubleshooting
Clearing Paper Jams • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • •112
Reducing the Frequency of Paper Jams • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • •162
Clearing Staple Jams (For Optional Products)• • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • •163
If Memory Becomes Full During Scanning • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • •169
When an Error Message Is Displayed• • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • •171
When an Error Code Is Displayed• • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • •172
Printer/Fax Driver Troubleshooting • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • •173
Service Call Message• • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • •174
Frequently Asked Questions • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • •180
How to Use This Manual
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How to Use This Manual
Refer to the following manuals included with your machine according to your needs.
● Before Using This Machine
■ Describes precautions for using the machine.
■ Includes the speci cations of the machine.
● Setup Guide
■ Describes the settings required before using functions, such as the
network settings for sending e-mail.
■ Describes how to add applications and update the rmware.
Before Using This Machine
Read this guide first.
Please read this guide before operating this product.
After you finish reading this guide, store it in a safe place for future reference.
Setup Guide
After you finish reading this guide, store it in a safe place for future reference.
ENG
ENG
● Basic Operation Guide (This Manual)
■ Provides an overview of the functions and describes the basic
operations.
■ Describes the maintenance and troubleshooting procedures for the
machine.
Basic Operation Guide
After you finish reading this guide, store it in a safe place for future reference.
ENG
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● e-Manual
■ Describes all the functions of the machine. Also provided with a
search function that is useful for nding and checking information.
■ Includes “Practical Work ows,” which introduces ows of practical
operations using functions of the machine.
How to Use This Manual
● Driver Installation Guide
■ Provides instructions on installing the printer, fax, and other drivers.
• Printer Driver Installation Guide
• Mac Printer Driver Installation Guide
• Fax Driver Installation Guide
• Network ScanGear Installation Guide
■ Included on the same CD-ROM as each driver.
Symbols Used in This Manual
The following symbols are used in this manual to explain procedures, restrictions, handling precautions, and instructions that
should be observed for safety.
Indicates a warning concerning operations that may lead to death or injury to persons if not performed
correctly. To use the machine safely, always pay attention to these warnings.
Indicates a caution concerning operations that may lead to injury to persons if not performed correctly.
To use the machine safely, always pay attention to these cautions.
Indicates operational requirements and restrictions. Be sure to read these items carefully to operate the
machine correctly, and avoid damage to the machine or property.
Indicates a clari cation of an operation, or contains additional explanations for a procedure. Reading
these notes is highly recommended.
Indicates an operation that must not be performed. Read these items carefully, and make sure not to
perform the described operations.
5
How to Use This Manual (e-Manual)
● Follow the procedure below to install the e-Manual.
● Windows
1. Insert the e-Manual CD-ROM into your computer.
2. Select the language for the e-Manual.
3. Select [Install].
If you select [Display Manuals], the e-Manual is displayed without installation.
4. Read the License Agreement, and then click [Yes].
The e-Manual is saved in the [Documents]* folder on your computer. If the shortcut icon is created on the Desktop or if the [index. html] le is
double-clicked, the e-Manual is displayed.
* The folder name di ers, depending on your operating system. The folder name is [Documents] if you are using Windows Vista/7 and [My Documents] if you
are using Windows 2000/XP.
● Macintosh
1. Insert the e-Manual CD-ROM into your computer.
2. Drag-and-drop the [iRADV_6275_Manual_us] folder to the location you want to save it.
3. Double-click the index.html le inside the [iRADV_6275_Manual_us] folder to display the e-Manual.
• Depending on the operating system you are using, a security protection message may appear. In this case, allow the content to be
displayed.
• When you start the e-Manual, the following page (the top page) appears.
■ If the e-Manual (CD-ROM) Does Not Start
The CD-ROM auto run function may be disabled. In this case, perform the following procedure.
• Windows 7
1. Click [Start] on the task bar click [Computer].
2. Double-click the e-Manual icon.
3. Double-click [Maninst.exe].
• Windows XP/Vista
1. Click [Start] on the taskbar click [My Computer].
2. Double-click the e-Manual icon.
3. Double-click [Maninst.exe].
• Windows 2000
1. Double-click [My Computer] on the desktop.
2. Double-click the e-Manual icon.
3. Double-click [Maninst.exe].
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How to Use This Manual
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101112
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Enter keyword(s) here
Enter a keyword in the search dialog box, and press . The
search results page is displayed.
2
Select from functions
The instructions of each function and operation method are described.
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[Top]
The top page of the e-Manual is displayed.
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[Site map]
The site map of the e-Manual is displayed.
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[Help]
The usage of the e-Manual is displayed.
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[Glossary]
The glossary is displayed.
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First of all…
This section describes the required information to use the machine,
and the information of optional product and software.
■ Performing a Search
Enter a keyword in the entry eld which is located at the top of the “Top page” or on the search area in the “Topic page,” and then click
to display the search results.
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Select from purpose
This section includes the introduction of functions of the machine for
each purpose.
9
[O ce Locations]
Inquiries for the machine are displayed.
10 [Trademarks]
The trademarks are displayed.
11 [Copyright]
The information of copyrights is displayed.
12 [Disclaimers]
The disclaimers are displayed.
■ Printing a Topic Page
• On a topic page, you can print by category or by topic.
• Depending on the settings of the Web browser, the background color and images of the topic page may not be printed.
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MEMO
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What This Machine Can Do
Before You Start Using This Machine
What This Machine Can Do . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10
Main Power and Energy Saver Key . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12
Parts and Their Functions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 14
External View• • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • •14
Internal View • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • •16
Control Panel and Touch Panel Display . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 17
Main Menu Screen Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 20
Changing Settings According to Your Needs . . . . . . . . . . . . . . . . . . . . . . . . 22
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Before You Start Using This Machine
What This Machine Can Do
Revolutionary Documentation Work with an Evolving Multitasking
Machine
Send Outside
Original
1
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3
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Copy
Function
Color Scan
Function
MEAP
Function
Fax
Function
Send
Function
the Company
Telephone Line
Internet
Fax
I-Fax
E-Mail
Copy/Print
Print
Function
LAN
Remote UI
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TheimageRUNNER ADVANCE 6275/6265/6255 incorporates a rich array of input and output features that can greatly enhance your e ciency. Equipped
with features that meet the needs of document work in a digitized o ce, theimageRUNNER ADVANCE 6275/6265/6255 represents the ultimate in a digital
multitasking machines.
● C o p y
You can make two-sided copies from one-sided originals or copy two
pages onto one side of the paper to reduce printing cost. There are
other modes, such as the Collate modes. (p. 24)
Function
In-Company
Computer
File Server
E-Mail
● F a x
Scanned documents as well as stored les and computer data can be
sent by facsimile. You can also send documents to multiple addresses
and forward received facsimile to another destination. Also, by using
Remote Fax sending function, you can share the Fax function on the
same network. (p. 30)
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● Send Documents (E-Mail/Fax/I-Fax/File
Server/Store in Mail Box)
You can send scanned documents by e-mail or I-fax, as well as store
them on a network le server. You can also store sent documents in
the Mail Box. (p. 36)
● Use Memory Media
You can scan and store documents in the memory media connected to
the USB port. You can also print stored les directly from the memory
media. (p. 42, p. 46)
Before You Start Using This Machine
● Use Mail Box (Store/Print/Send)
You can store scanned documents or data from a computer in a mail
box. You can print documents stored in a mail box, and sent them to
other destinations. (p. 42, p. 46)
● Use Remote Scanner
You can use this machine as a remote scanner by TWAIN compatible
computer software. You can scan up to11” x 17” in size at a resolution
of 600 x 600 dpi. (See e-Manual > Scanner.)
● Printing a Fax/I-Fax File in the Memory RX
inbox
If Memory RX is set, les received by Fax/I-Fax function are not printed,
but stored in the Memory RX Inbox. You can print the stored les
whenever necessary. This can help prevent outputs being forgotten at
the machine. (See e-Manual > Fax/I-Fax Inbox.)
● Use Advanced Box
You can set a le format to the scanned document so that it can be
accessed from your computer. You can also store les in the Advanced
Box with a le format that can be used on your computer.
The stored data can be shared by accessing it from a computer.
The Advanced Box can also be accessed from other imageRUNNER
ADVANCE machines for operations, such as printing stored data. (p. 42,
p. 46)
● Print Secured File
You can send print data protected with a PIN/password from a
computer to the machine. This data can be printed only by entering
the correct PIN/password on the machine. This enables you to print
without unauthorized people viewing your data. (See e-Manual >
Secure Print.)
● View Web Page
You can use this machine to browse Web pages from the touch panel
display of the machine or print PDF les on the Web pages. (See
e-Manual > Web Access.)
* Some functions explained in this manual may require optional equipment.
11
Main Power and Energy Saver Key
This section describes how to use the main power switch and the Energy Saver key.
Do not connect or disconnect the power cord with wet hands, as this may result in electrical
shock.
● How to Turn ON the Main Power
Make sure that the power plug is rmly inserted into the power outlet, and then turn ON the main power of the machine following the
procedure below.
1. Open the main power switch cover.
2. Press the main power switch to the “I” side.
3. Close the main power switch cover.
• If you are using a login service, log in using the procedure for the login
service you are using.
• If the main power indicator on the control panel does not light even
though the main power switch is ON, be sure to check the breaker to see
if it is OFF.
• If you want to turn OFF the main power and then back ON again, wait for
at least 10 seconds after the main power indicator is turned OFF before
turning ON the main power.
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● Shutting Down the Machine
This machine performs a procedure to protect hard disk when the machine is shut down. This enables the machine to be shut down safely, even
if there are any jobs being processed, or a MEAP application is running while the machine is shutting down.
1. Open the main power switch cover.
2. Press the main power switch to the “
3. Close the main power switch cover.
• Do not turn the main power OFF while using the Fax/I-Fax function.
Sending or receiving I-fax or fax documents cannot be done when the
main power is turned OFF.
• If the message <Backing up stored data from the Remote UI...> is
displayed on the touch panel display, do not turn the main power OFF.
This may cause the machine to fail to back up the stored data.
• Data stored in the machine may be damaged if the Advanced Box is
accessed by another imageRUNNER ADVANCE machine or a computer
immediately before the machine shuts down.
• The machine may take some time to completely shutdown. Do not
unplug the power cord until the main power indicator of the machine is
OFF.
• If the main power is turned OFF during scanning or printing, a paper jam
may occur.
• If you set [Quick Startup Settings for Main Power] to ‘On’ in [Preferences]
(Settings/Registration), the tone sounds when turning OFF the main
power of the machine. (Depending on the situations, the machine does
not startup quickly and the tone does not sound.)
” side.
Before You Start Using This Machine
● Energy Saver Key
If the machine is idle for a certain period of time, the machine will enter the Auto Sleep mode to minimize energy consumption. Press
(Energy Saver) to cancel the Sleep mode and resume normal machine operations.
Control Panel (Flat)
Upright Control Panel-B1
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Parts and Their Functions
This section provides you with the names and functions of all the parts on the outside and inside of the main unit.
External View
The Copy Tray-Q1 and Duplex Color Image Reader Unit-G1 are attached:
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Before You Start Using This Machine
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16
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Control Panel
Includes the keys, touch panel display, and indicators required for
operating the machine. (See “Control Panel and Touch Panel Display,”
on p. 17.)
2
USB Port (1)
Use the USB port to connect a USB device.
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10 Paper Drawer 3, 4
Holds up to approximately 550 sheets of paper (20 lb bond (80 g/m2))
or 680 sheets of paper (17 lb bond (64 g/m2)).
11 Paper Drawer 1, 2 (Right/Left)
Holds up to approximately 1,500 sheets of paper (20 lb bond (80 g/
m2)) or 1,700 sheets of paper (17 lb bond (64 g/m2)).
3
LAN Port
Use a LAN cable to connect the machine to a network.
4
USB Connector
Use a USB cable to connect the machine to a computer.
5
USB Port (2)
Use the USB port to connect external hard disks and other devices to
the machine.
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Multi-Purpose Tray
Use the multi-purpose tray to feed paper manually, and for loading
nonstandard paper stock.
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Main Unit’s Upper Right Cover
Open this cover when clearing a paper jam inside the main unit.
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Main Unit’s Lower Right Cover
Open this cover when clearing a paper jam inside the main unit.
9
Main Power Switch
Press to the “I” side to turn the power ON. (See “Main Power and Energy
Saver Key,” on p. 12.)
12 LINE 1
Use this port to connect a fax line to the machine.
13 LINE 4
Holds up to approximately Use this port to connect the Super G3
3rd/4th Line Fax Board to the machine.
14 LINE 3
Holds up to approximately Use this port to connect the Super G3
3rd/4th Line Fax Board to the machine.
15 LINE 2
Use this port to connect the Super G3 2nd Line Fax Board to the
machine.
16 Breaker
Detects excess current or leakage current.
17 Test Button
Press this button to periodically test the circuit breaker.
15
Parts and Their Functions
Internal View
The Copy Tray-Q1 and Duplex Color Image Reader Unit-G1 are attached:
1
2
3
1
Toner Replacement Cover
Open this cover to replace the toner cartridge.
2
Front Cover
Open this cover to clear a paper jam in the xing transport unit.
3
Fixing Transport Unit
Pull the xing transport unit out to clear a paper jam.
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Control Panel and Touch Panel Display
This section provides you with the names and functions of all the parts of the control panel and touch panel display.
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Before You Start Using This Machine
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1
3
18
16
1
Energy Saver key
Press to set or cancel the Energy Saver mode/Sleep mode. Lights when
the machine enters the Energy Saver mode/Sleep mode.
2
USB Port
Use the USB port to connect a USB device.
3
Settings/Registration key
Press to specify settings/registration.
4
Counter Check key
Press to display the copy and print count totals on the touch panel
display.
5
Clear key
Press to clear entered values or characters.
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Stop key
Press to stop a job in progress, such as a scan, copy, or fax (scanning
only) job.
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Start key
Press to start an operation.
8
Edit Pen
Use when operating the touch panel display, such as to enter
characters. If you lose the edit pen, contact your local authorized
Canon dealer. Do not use an object with a sharp end on the control
panel, such as a pencil or ballpoint pen, in place of the edit pen.
9
Main Power Indicator
Lights when the main power is turned ON.
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Control Panel and Touch Panel Display
10 Error Indicator
Flashes or lights if there is an error in the machine. When the Error
indicator ashes, follow the instructions that appear on the touch
panel display. When the Error indicator maintains a steady red light,
contact your local authorized Canon dealer.
11 Processing/Data Indicator
Flashes or blinks green when the machine is performing operations,
and maintains a steady green light when fax data is stored in memory.
12 Reset key
Press to restore the standard settings of the machine.
13 ID (Log In/Out) key
Press to log in/out when a login service such as Department ID
Management or SSO-H has been set.
14 Numeric keys
Press to enter numerical values.
15 Touch Panel Display
The settings screen for each function is shown on this display. Eight
function keys are displayed by default.
16 Brightness Adjustment Dial
Use to adjust the brightness of the touch panel display.
17 Volume Settings key
Press to display the screen for adjusting settings, such as the
transmission volume and fax sending/receiving alarm volume.
18 Status Monitor/Cancel key
Press to check the status of jobs or to cancel print jobs. Also, press to
check status of the machine, such as checking the amount of paper
remaining.
19 Quick Menu key
Press to retrieve favorite functions stored in Quick Menu. Also, if you
are using authentication, Quick Menu set for each individual user can
be displayed.
20 Main Menu key
Press to return to the Main Menu screen, such as when you want to
switch functions.
18
● Use Quick Menu
If functions that are frequently used are set in the Quick Menu beforehand, you can recall the function
by pressing (Quick Menu). If you are using a login service, Quick Menu screen set for each user
appears. To register a function in the Quick Menu, set the function and press [Register to Quick Menu]
from .
● Logging In/Out
If you are managing the machine with a login service, such as Department ID Management or SSO-H
(Single Sign-On H), a log in screen appears. If the log in screen appears, enter the Department ID and
PIN or the user name and password press (Log In/Out) or [Log In] on the screen. Press (Log
In/Out) or [Log Out] after you nish using the machine to log out.
● Use Help
If (Help) is displayed on the top right of the function setting
screen, press (Help) to check the explanation of the function
or how to specify settings. Press to check the explanation of the
function or how to specify settings.
Before You Start Using This Machine
19
Main Menu Screen Settings
You can specify settings for the displayed screen by pressing
on the top right of the screen. To perform this procedure, log in to the machine as
an administrator.
• The items displayed when
is pressed may di er, depending on the function.
• If authentication function is used, items displayed may di er or may not be
available, depending on the login user’s privileges.
● Specifying the Main Menu Settings
You can set the number of buttons and the layout displayed on the Main Menu screen.
1. Press [Main Menu Button Display Settings].
2. Press or to select the number of buttons and the layout to be displayed.
3. Select the function that appears on the list change the order in which it is displayed.
4. Press [OK].
• Select the function that appears on the list and press [Up] or [Down] to change the order
in which it is displayed.
• You can place or delete one blank button space by pressing [Add Blank] or [Delete Blank],
respectively.
Example of Customized Screen
● Top Buttons Settings
You can display up to two function shortcut buttons on the top of the screen.
1. Press [Top Buttons Settings].
2. Select the shortcut button and the function to assign to it.
3. Press [OK].
If you do not want to select a function, press [Unassigned].
Example of Registration
20
● Setting the Main Menu Wallpaper
You can select the wallpaper for the Main Menu screen.
1. Press [Main Menu Wallpaper Settings].
2. Select the wallpaper.
3. Press [OK].
● Other Main Menu Settings
You can set whether the shortcut buttons for modes, such as changing the displayed language or
changing the paper settings for copying/printing are displayed on the Main Menu screen.
1. Press [Other Main Menu Settings].
2. Specify the other settings.
3. Press [OK].
If <Display [Language/Keyboard Switch]> is set to ‘On’, appears on the Main Menu
screen.
Before You Start Using This Machine
Example of Customized Screen
If <Display [Settings/Reg.Shortcut]> is set to ‘On’, [Settings/Reg.Shortcut] appears on the
Main Menu screen.
From [Settings/Reg.Shortcut], you can select shortcut buttons to the setting screens for
[Auto Adjust Gradation], [Paper Settings], and [Paper Type Management Settings].
If <Display [Show All]> is set to ‘On’, [Show All] appears on the Main Menu screen.
For more information on [Language/Keyboard Switch], [Auto Adjust Gradation], [Paper
Settings], and [Paper Type Management Settings], see e-Manual > Settings/Registration.
Example of Customized Screen
21
Changing Settings According to Your Needs
The Settings/Registration screen appears when you press (Settings/Registration) on the control panel.
The machine provides various settings that enable you to use it more conveniently and easily. You can register or change the settings according to your
needs. For more information, see e-Manual > Settings/Registration.
● Preferences
You can specify basic settings for using the machine, such as changing the paper size to load, changing the default screen to display, setting the date
and time, setting the time it takes to enter the low power mode, and specifying the settings for connecting to a network.
● Adjustment/Maintenance
You can specify settings for using the machine more comfortably, such as adjusting the density, adjusting the gradation, and cleaning the feeder.
● Function Settings
You can specify and register settings for using each function more conveniently, such as registering shortcut buttons for the Copy function, setting
automatic redialing for the Fax function, and setting the maximum data size to send via e-mail.
● Set Destination
You can register fax and e-mail destinations in the address book. In addition to registering frequently used destinations, you can also register multiple
destinations as a group, enabling you to send to those destinations at the same time. You can also register di erent types of destinations (e-mail and
le server) as a group.
● Management Settings
You can set the administrator settings for managing the machine. This enables you to set an ID and password for each department, manage
con dential information, and count the number of pages printed for each ID. You can also register licenses and certi cates.
22
Flow of Basic Operations
Flow of Basic Operations
How to Make a Copy . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 24
Things You Can Do with the Copy Functions . . . . . . . . . . . . . . . . . . . . . . . . 26
Sending a Fax . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 30
Things You Can Do with the Fax Functions . . . . . . . . . . . . . . . . . . . . . . . . . . 32
Sending Scanned Data (E-Mail/I-Fax/File Servers) . . . . . . . . . . . . . . . . . . . 36
Things You Can Do with the Scan and Send Functions . . . . . . . . . . . . . . . 38
Storing Scanned Data. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 42
2
Things You Can Do with the Scan and Store Functions . . . . . . . . . . . . . . . 44
Printing Stored Data . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 46
Sending Stored Data . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 48
Things You Can Do with the Access Stored Files Functions
(File Operation) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 50
Things You Can Do with the Access Stored Files Functions (Print) . . . . 51
Things You Can Do with the Access Stored Files Functions (Send) . . . . 54
Operating the Machine from a Computer (Remote UI) . . . . . . . . . . . . . . . 56
Printing from a Computer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 58
23
23
How to Make a Copy
This section describes the ow of basic copy operations.
An optional product is required to use the Copy function.
1
Placing Originals
Place the original on the feeder or the platen glass.
Adjust the slide guides to t the size of your originals. Neatly place
your originals with the side to be copied face up.
Open the feeder/platen cover.
Placing originals in the feeder
Placing originals on the platen glass
2
Selecting Function
Select [Copy] from the Main Menu screen.
Press [Copy].
Copy Basic Features Screen is displayed.
Place your originals face down.
You can set various copying functions. For more
information, see from p. 26 to p. 29 in this manual.
Gently close the feeder/platen cover.
• If a log in screen for Department ID Management or SSO-H appears, you must enter the applicable authentication information (ID, password/
PIN). If the Copy Card Reader-F1 is attached, rst insert a control card.
• If a login service, such as Department ID Management or SSO-H has been set, press (Log In/Out) to log out.
24
3
Setting the Number of Copies
4
Start Copying
Flow of Basic Operations
Enter the number of copies.
Press the numeric keys to enter the desired copy quantity (1 to 999).
If you make a mistake when entering values, press
(Clear) enter the correct value.
After specifying the settings, press (Start).
Press (Start).
If the following screen appears, press (Start) to
scan the next original. After all of the originals are
scanned, press [Start Copying].
The speci ed copy quantity appears on the screen,
as shown below.
When copying is complete, remove your originals.
25
Things You Can Do with the Copy Functions
To use Copy functions, press [Copy] on the Main Menu screen. This section describes the functions you can use on the Copy Basic Features
screen and the [Options] (1/3) screen. The [Options] screen is divided into three screens. Pressing or on the bottom right of the
screen displays the next or previous screen. An optional product is required to use the Copy function.
3
2
4
5
1
6
8
7
8
Regular Copy Basic Features Screen
[Direct]/[Copy Ratio]
1
You can specify the copy ratio for a copy job. You can change
the zoom ratio by reducing/enlarging a scanned document to
a preset paper size, or by entering a value to specify a desired
scan ratio.
[Select Paper]
2
You can select the paper size/type and the paper source.
You can also set the machine to automatically recognize the
original size and the copy ratio, and then copy.
[Copy Sample]
3
You can check the copy result of one set before making
multiple sets of copies. You can also copy a speci ed page.
[Check Settings]
4
You can check, edit, or clear the current copy settings.
[Favorite Settings]
5
You can register frequently used copy settings. You can recall
the registered frequently used settings for future use.
[Previous Settings]
6
You can recall the three most recent copy jobs, and make
copies using the recalled copy settings.
Shortcuts to [Options]
7
Press to select a [Options] mode. [Finishing], [2-Sided],
[Density], and [Original Type] are set as default.
[Interrupt]
8
You can temporarily stop the current copy job and give
priority to a rush copy.
26
Quickly Make Settings and Copy
You can set the settings on the Regular Copy Basic
Features screen quickly by using the Express Copy
Basic Features screen. For instructions on displaying
the Express Copy Basic Features Screen, see e-Manual >
Settings/Registration.
Flow of Basic Operations
2
1
12
11
1
[Book
You can copy facing pages in a book onto separate sheets of
paper.
[2-Sided]
2
You can make one-sided copies from two-sided originals, or
make two-sided copies of your originals.
[Finishing]
3
You can collate copies in page order or into groups of the
same page.
You can staple the printed sheets.
* To staple printed sheets, optional products are required.
[Booklet]
4
You can layout the scanned documents to make a booklet.
You can also print a cover sheet or make a saddle stitch
booklet.
* To make a saddle stitch booklet, optional products are required.
[Insert Sheets]
5
Press to insert blank sheets or chapter pages between
speci ed pages.
[Transparency Cover Sheets]
6
The machine automatically interleaves a sheet of
paper between each transparency when copying onto
transparencies.
2 Pages]
10
89
[Options] 1/3
3
4
5
6
7
[Original Type]
7
Image quality for scanning is adjusted according to the type
of original, such as [Text/Photo], [Printed Image], [Photo
Printout], or [Text].
[Density]
8
Change the exposure. You can press to make the
exposure darker or to make the exposure lighter. You
can set the machine to automatically adjust the exposure.
9
[Di erent Size Originals]
You can make copies of di erent size originals at the same
time without separating the documents. If the paper setting is
set to Auto, the machine automatically selects the appropriate
paper size.
[Job Build]
10
You can scan originals that are too many to be placed at once,
by dividing them into multiple batches. After all originals are
scanned, copying is started.
[N on 1]
11
You can reduce multiple pages of the original to copy onto a
single page. You can also change the order of the page layout.
[Add Cover]
12
You can add covers.
27
Things You Can Do with the Copy Functions
This section describes the functions you can use on the [Options] (2/3 and 3/3) screen of the Copy function. The [Options] screen is
divided into three screens. Pressing or on the bottom right of the screen displays the next or previous screen. An optional
product is required to use the Copy function.
2
1
10
12
11
9
3
5
4
10
[Secure Watermark]
1
You can embed hidden text, such as “CONFIDENTIAL” in the
background of copies. The embedded text appears when the
copies are printed, helping prevent unauthorized copying and
information leakage.
[Document Scan Lock]
2
You can embed tracking information in copies. This increases
security by preventing unauthorized copies.
[Erase Frame]
3
This mode enables you to erase shadows that appear when
scanning various types of originals. You can also erase
shadows of the punch holes.
[Gutter]
4
This mode enables you to make copies with the entire original
image shifted by a designated width to create a margin on the
copies. You can set di erent width values for the each side of
the paper.
[Shift]
5
This mode enables you to make copies with the entire image
shifted to the center or a corner. You can use the numeric keys
to specify the location.
8 7
9
65
5
[Options] 2/3
[Print Date]
6
You can copy the date (day, month, and year) onto the output.
You can specify the size, position, or direction of the date.
[Watermark]
7
This mode enables you to copy a watermark and user-de ned
text onto the output. You can specify the size, position, or
direction of the watermark.
[Page Numbering]
8
You can copy with page numbers. You can also specify the
size, position, or direction of the page number.
[Copy Set Numbering]
9
This mode enables you to print copy set numbers. You can
specify the size, position, or direction of the copy set number.
[Sharpness]
10
This mode enables you to adjust image quality for copying.
You can use this mode when you want to soften and sharpen
text, lines, or the outline of the image.
Functions with this mark require an optional product(s).
28
How to Make a Copy
Flow of Basic Operations
2
1
10
[Print & Check]
1
This mode enables you to con rm scanned images page by
page before copying when you scan originals on the platen
glass.
[Nega/Posi]
2
This mode enables you to copy the original image with the
hues and gradations inverted.
9
8
7
[Options] 3/3
3
4
5
6
[Cascade Copy]
6
This mode enables you to print copies from the machine and
a cascade copy printer.
[Superimpose Image]
7
This mode superimposes an image (image form) previously
scanned, registers it in the memory of the machine, and then
places it on the image of the original.
[Repeat Images]
3
This mode enables you to repeatedly copy the entire original
image in either the vertical or horizontal direction.
[Merge Job Blocks]
4
This mode enables you to scan multiple batches of originals
with di erent copy settings and copy them as one document.
[Print on Tab]
5
This mode enables you to copy onto the tabs on tab paper.
[Store in Mail Box]
8
You can store the scanned originals in the User Inbox. The
speci ed copy mode is also stored.
[Job Done Notice]
9
Press to have the machine notify the user through e-mail
when the copy job is done.
[Mirror Image]
10
This mode enables you to copy the original image reversed, as
if it were a re ection in a mirror.
29
Sending a Fax
This section describes the ow of basic fax operations.
An optional product is required to use the Fax function.
1
Placing Originals
Place the original on the feeder or the platen glass.
Adjust the slide guides to t the size of your originals. Neatly place
your originals with the side to be copied face up.
Open the feeder/platen cover.
Placing originals in the feeder
Placing originals on the platen glass
2
Selecting Function
Select [Fax] from the Main Menu screen.
Press [Fax].
Fax Basic Features screen is displayed.
Place your originals face down.
You can set various facsimile functions. For more
information, see from p. 32 to p. 35 in this manual.
Gently close the feeder/platen cover.
• If a log in screen for Department ID Management or SSO-H appears, you must enter the applicable authentication information (ID, password/
PIN). If the Copy Card Reader-F1 is attached, rst insert a control card.
• If a login service, such as Department ID Management or SSO-H has been set, press (Log In/Out) to log out.
• The send settings for the last send job may be retained.
- To cancel the settings, press (Reset).
- The speci ed destinations are not retained.
30
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