Canon 12020-10-UD2-002 User Manual

Advanced Anywhere Print

User’s Guide

Version 1.0

12020-10-UD2-002

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2 Advanced Anywhere Print V1.0 User’s Guide

Contents

Preface ....................................................................................................... 5

How to Use This Manual .............................................................................................. 5

Symbols Used in This Manual ................................................................................... 5

Keys Used in This Manual ......................................................................................... 6

Displays Used in This Manual .................................................................................... 7

Hyperlinks .................................................................................................................. 7

Legal Notices ................................................................................................................ 8

Trademarks ................................................................................................................ 8

Copyright ................................................................................................................... 8

Disclaimers ................................................................................................................ 8

Chapter 1 Introduction ............................................................................ 9

1.1 Overview of ULM ............................................................................................... 9

1.2 Overview of AA-PRINT ...................................................................................... 9

1.3 Entering Characters ......................................................................................... 10

1.3.1 Entering Characters Using the MEAP Virtual Keyboard ............................. 10

1.3.2 Entering Characters Using a USB Keyboard .............................................. 11

Chapter 2 Using AA-PRINT ................................................................... 13

2.1 Logging On to the MFP Device ........................................................................ 13

2.2 Storing Print Data in the MFP .......................................................................... 16

2.3 Printing a Stored Document ............................................................................. 19

2.4 Retrieving Printed Documents ......................................................................... 22

2.5 Deleting a Stored Document ............................................................................ 25

2.6 Checking User Permissions ............................................................................. 28

2.7 Checking the Details of a Print Job .................................................................. 30

Advanced Anywhere Print V1.0 User’s Guide 3

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4 Advanced Anywhere Print V1.0 User’s Guide

Preface

Thank you for purchasing the Advanced Anywhere Print Version 1.0 application. Please read
this manual thoroughly before operating the product on your MEAP-enabled device to
familiarize yourself with its capabilities, and to make the most of its many functions. After
reading this manual, store it in a safe place for future reference.

How to Use This Manual

This manual assumes that the reader has a good understanding of MEAP (Multifunctional
Embedded Application Platform), Canon imageRUNNER ADVANCE machines, and ULM
(Universal Login Manager).

This manual does not provide instructions for application installation and configuration. For
instructions on installing and configuring the Advanced Anywhere Print application
(hereinafter called AA-PRINT), see the Advanced Anywhere Print V1.0 Installation and
Configuration Guide.

Symbols Used in This Manual

The following symbols are used in this manual to explain procedures, restrictions, and
instructions that should be observed for safety.

IMPORTANT Indicates operational requirements and restrictions. Be sure to read these

items carefully to operate the machine correctly, and avoid damaging the
machine.

NOTE Indicates a clarification of an operation, or contains additional explanations

for a procedure. Reading these notes is highly recommended.

Advanced Anywhere Print V1.0 User’s Guide 5

Keys Used in This Manual

Keys for using the machine’s functions are located on the Main Menu screen. To use any of
the desired function’s features, you must first press the key for the desired function. If the
desired function is not displayed, press [Show All] or [▼] or [▲] to scroll to the desired
function.

The following key and button names are a few examples of how keys and buttons to be
pressed and clicked are represented in this manual:

Touch Panel Display Keys: [Key Name]
Examples: [AA-PRINT]
[Cancel]

Control Panel Keys: Key Icon (Key Name)
Examples: (Power)
(Log In/Out)

The default icon for AA-PRINT is:

NOTE

The default display name can be customized, and therefore the AA-PRINT icon could have
a different name.

6 Advanced Anywhere Print V1.0 User’s Guide

Press for

Displays Used in This Manual

Screen shots of the touch panel display used in this manual are those taken when the
AA-PRINT V1.0 application is running on the imageRUNNER ADVANCE 6075.

The keys that you should press are marked with a circle, as shown below.

When multiple keys can be pressed on the touch panel display, all keys are marked.

Example:

1. Select the documents you want to print ➞ press [Print].

Hyperlinks

When this manual is in its native PDF form, the blue underlined text represents a hyperlink to
the corresponding sections of this manual or to external Web sites.

For example: See Chapter 1, “Introduction,” on p. 9.

Likewise, all entries in the Table of Contents are hyperlinks.

operation.

Advanced Anywhere Print V1.0 User’s Guide 7

Legal Notices

Trademarks

Canon, the Canon logo, imageRUNNER, imageRUNNER ADVANCE, and MEAP are
registered trademarks, and the MEAP logo is a trademark, of Canon Inc. in the United States
and may also be a trademark or registered trademark in other countries.

Java and all Java-based trademarks and logos are the trademarks or registered trademarks of
Sun Microsystems, Inc. in the United States or other countries.

Other product and company names herein are, or may be, the trademarks of their respective
owners.

Copyright

Copyright 2012 by Canon U.S.A., Inc. All rights reserved.

No part of this publication may be reproduced or transmitted in any form or by any means,
electronic or mechanical, including photocopying and recording, or by any information
storage or retrieval system without the prior written permission of Canon U.S.A., Inc.

Disclaimers

The information in this document is subject to change without notice.

CANON U.S.A., INC. MAKES NO WARRANTY OF ANY KIND WITH REGARD TO
THIS MATERIAL, EITHER EXPRESS OR IMPLIED, EXCEPT AS PROVIDED HEREIN,
INCLUDING WITHOUT LIMITATION, THEREOF, WARRANTIES AS TO
MARKETABILITY, MERCHANTABILITY, FITNESS FOR A PARTICULAR PURPOSE
OR USE OR NON-INFRINGEMENT. CANON U.S.A., INC. SHALL NOT BE LIABLE
FOR ANY DIRECT, INCIDENTAL, OR CONSEQUENTIAL DAMAGES OF ANY
NATURE, OR LOSSES OR EXPENSES RESULTING FROM THE USE OF THIS
MATERIAL.

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Chapter 1 Introduction

This chapter provides an overview of the AA-PRINT software.

1.1 Overview of ULM

ULM is a MEAP application, developed by NT-ware, which provides login capabilities
to users of a Canon imageRUNNER ADVANCE device. ULM supports Local
Authentication and Domain Authentication modes.

Local users can authenticate against a local user database, set up by the System
Administrator, by using a proximity card, or by entering their user name and password
on the local device. Domain users can authenticate against an Active Directory server
via a proximity card or by entering their user name and password and selecting their
configured domain on the local device. For more information on configuring ULM, see
the Universal Login Manager Installation and Configuration Guide.

ULM does not interfere with any of the MEAP device’s native functions, such as Copy,
Print, and Scan.

IMPORTANT

The ULM Login Service must be installed first before you can use AA-PRINT. For
instructions on installing ULM, see Chapter 5, “Installing ULM,” in the Advanced
Anywhere Print V1.0 Installation and Configuration Guide.

1.2 Overview of AA-PRINT

AA-PRINT is an integrated MEAP application. It should be installed and operated on a
supported Canon MEAP-enabled device. AA-PRINT enables authenticated users via
ULM to print only their print jobs from any networked MFPs that have AA-PRINT
installed.

AA-PRINT supports usage and function restrictions via AMS, secure printing, and does
not interfere with any of the MEAP device’s built-in functions, such as Copy, Print, and
Scan.

IMPORTANT

• For instructions on installing and configuring AA-PRINT, see Chapters 6 and 7 in the

Advanced Anywhere Print V1.0 Installation and Configuration Guide.

• If a USB card reader is attached to or detached from the machine after AA-PRINT

has been installed and started, the machine may need to be restarted.

Advanced Anywhere Print V1.0 User’s Guide 9

Entry Mode

1.3 Entering Characters

This section describes how to enter characters using the MEAP virtual keyboard or
USB keyboard attached to your MEAP-enabled imageRUNNER ADVANCE.

1.3.1 Entering Characters Using the MEAP Virtual Keyboard

If you touch a text box and the MEAP virtual keyboard appears, enter characters
using the keys displayed on the touch panel display.

NOTE

Some MEAP virtual keyboards may vary, depending on the machine you are using.

1. Select the entry mode drop-down list ➞ select the entry mode ➞ enter characters.

Drop-Down

List

To enter uppercase letters, press [Shift].
To enter a space, press [Space].
To move the cursor, press [] or [].

To switch the entry mode, press the entry mode drop-down list ➞ select the entry
mode ➞ enter the desired characters or symbols.

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NOTE

• If you make a mistake when entering characters, press [] or [] to position

the cursor ➞ press [Backspace] to delete the characters ➞ enter the correct
characters.

• To delete all of the characters you have entered, press © (Clear).

• The available entry modes and the maximum number of characters that you can

enter vary, depending on the type of entries you are making.

2. When you have entered all characters, press [OK].

1.3.2 Entering Characters Using a USB Keyboard

If you connect a USB keyboard to the machine, you can enter characters using that
keyboard.

1. Press the text boxes into which characters need to be entered ➞ make sure the
cursor is focused in the text box ➞ enter characters.

Pressing [ENTER] on the keyboard activates the [Log In] key.

IMPORTANT

The ENTER key on the USB keyboard is only used to enter line breaks, and to
log in on the Log In screen. If a MEAP virtual keyboard appears, it is necessary
to press [OK] on the touch panel display when you have finished entering
characters.

Advanced Anywhere Print V1.0 User’s Guide 11

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12 Advanced Anywhere Print V1.0 User’s Guide

Chapter 2 Using AA-PRINT

This chapter describes how to use AA-PRINT for device-level authentication.

2.1 Logging On to the MFP Device

This section describes how to log on to the MFP device using a proximity card or by
selecting your user icon, and then entering your password.

IMPORTANT

• Before you log on, make sure that the Administrator set up the appropriate printer

driver for the MFP you are using to print your documents.

• Pressing (Power), (Log In/Out), or [Log Out] automatically logs you off of the

machine.

1. If you are using a proximity card, swipe your card to gain access to the machine. If

you do not have a proximity card, select your user icon.

NOTE

User icons may vary, depending on how the System Administrator configured
your user account in ULM.

Advanced Anywhere Print V1.0 User’s Guide 13

2. Press the PIN field ➞ enter your password ➞ press [OK].

You can enter a maximum of 32 characters for the PIN.

NOTE

To return to the SELECT USER screen, press [Back].

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3. Press [Login].

If you are authenticated successfully, the machine’s Main Menu screen is displayed.

IMPORTANT

Depending on your user role, some functions may not be available for use. If you
need to use restricted functions on the machine, ask the AA-PRINT Administrator
to edit your user role permissions.

NOTE

To return to the SELECT USER screen, press [Back].

Advanced Anywhere Print V1.0 User’s Guide 15

2.2 Storing Print Data in the MFP

This section describes how to store print data in the MFP. To store print data, print data
needs to be created in the printer driver.

1. From any PC application, such as Microsoft Word, select the Print function.

2. In the Print dialog box, select the model of the MFP you want to use.

If you do not want to change the Print settings, click [OK]. The print data is stored.

If you want to change the Print settings, proceed to step 3.

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3. If you want to change the Print settings, click [Properties] ➞ click the various tabs

➞ change the desired Print settings ➞ click [OK].

Some printer drivers have a [Preferences] button instead of [Properties]. In this
case, click [Preferences], and then change the desired Print settings.

NOTE

The screen above may differ, depending on the OS or application you are using to
print.

Advanced Anywhere Print V1.0 User’s Guide 17

4. Click [OK].

The print data is stored.

IMPORTANT

• Stored print data is deleted automatically after the set retention period by the

Administrator.

• You can store and print a maximum of 100 documents.

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2.3 Printing a Stored Document

This section describes how to print a stored document using AA-PRINT.

1. Log on to the MFP.

For instructions on logging on to the MFP, see “Logging On to the MFP Device,”
on p. 13.

2. From the Main Menu, press [AA PRINT].

Advanced Anywhere Print V1.0 User’s Guide 19

The Document List screen with a list of documents that have been stored by the
logged on user is displayed.

Press [New Jobs] to refresh the list of documents displayed.

The document list displays up to seven print jobs (if you are using the
imageRUNNER ADVANCE C2020 or C2030, only five print jobs are displayed)
on one screen. To see more jobs, press [▲] or [▼] to scroll to the desired job you
want to print.

NOTE

If the logged on user’s name is not displayed, [Show User Name] has been
restricted by the Administrator.

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3. Select the documents you want to print ➞ press [Print].

To retrieve a list of documents that have already been printed, press [Printed Jobs].

To print all jobs in the list, press [Select All] ➞ [Print].

To clear the check marks from selected jobs, press [Clear], or press the selected job
again.

To check the details of a selected job, press [Details]. For more information, see

“Checking the Details of a Print Job,”

on p. 30.

To delete a selected document, press [Delete].

The selected documents are printed, and deleted from the list.

NOTE

• Depending on how the Administrator configured AA-PRINT, all displayed print

jobs may be selected, the items may be organized differently from oldest to
newest jobs or vice versa, the user name may not be displayed, and [Printed Jobs]
may be restricted.

• If the AMS (Access Management System) is enabled, the Print function may be

restricted, depending on how the Administrator specified your user role
permissions. To view your print restrictions, see “Checking User Permissions,”
on p. 28.

4. Press [Log Out] or (Log In/Out) on the MFP’s control panel.

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2.4 Retrieving Printed Documents

This section describes how to retrieve documents that have already been printed by the
user who is logged on to the MFP device using AA-PRINT.

1. Log on to the MFP.

For instructions on logging on to the MFP, see “Logging On to the MFP Device,”
on p. 13.

2. From the Main Menu, press [AA PRINT].

The Document List screen with a list of documents that have been stored by the
logged on user is displayed.

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3. Press [Printed Jobs].

A list of jobs that have been printed is displayed.

NOTE

• If [Printed Jobs] is not available, its use has been restricted by the Administrator.

• Documents that have already been printed are not deleted from the list after they

are printed.

Advanced Anywhere Print V1.0 User’s Guide 23

4. Select the jobs that you want to reprint ➞ press [Print].

To clear the check marks from selected jobs, press [Clear], or press the selected job
again.

To check the details of a selected job, press [Details]. For more information, see

“Checking the Details of a Print Job,” on p. 30.

To delete a selected document, press [Delete].

The selected documents are reprinted.

5. Press [Log Out] or (Log In/Out) on the MFP’s control panel.

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2.5 Deleting a Stored Document

This section describes how to delete a stored document.

1. Log on to the MFP.

For instructions on logging on to the MFP, see “Logging On to the MFP Device,”
on p. 13.

2. From the Main Menu, press [AA PRINT].

The Document List screen with a list of documents that have been stored by the
logged on user is displayed.

Advanced Anywhere Print V1.0 User’s Guide 25

3. Select the document you want to delete ➞ press [Delete].

A confirmation screen is displayed.

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4. Press [OK] to delete the selected jobs.

The selected job is deleted from the document list.

NOTE

If you do not want to delete the selected job, press [Cancel].

5. Press [Log Out] or (Log In/Out) on the MFP’s control panel.

Advanced Anywhere Print V1.0 User’s Guide 27

2.6 Checking User Permission s

This section describes how to check your user permissions for printing, if the AMS is
installed on the MFP device.

1. Log on to the MFP.

For instructions on logging on to the MFP, see “Logging On to the MFP Device,”
on p. 13.

2. From the Main Menu, press [AA PRINT].

The Document List screen with a list of documents that have been stored by the
logged on user is displayed.

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3. If the AMS is installed, press [Authentication Information] next to your user name.

The Permissions screen is displayed.

4. View your user permissions ➞ press [Done].

Restricted functions are displayed in the upper field. Functions that you can use are
displayed in the lower field.

Advanced Anywhere Print V1.0 User’s Guide 29

2.7 Checking the Details of a Print Job

This section describes how to check the print settings for a selected job.

1. Log on to the MFP.

For instructions on logging on to the MFP, see “Logging On to the MFP Device,”
on p. 13.

2. From the Main Menu, press [AA PRINT].

The Document List screen with a list of documents that have been stored by the
logged on user is displayed.

30 Advanced Anywhere Print V1.0 User’s Guide

3. Select one document ➞ press [Details].

The Details screen is displayed.

Advanced Anywhere Print V1.0 User’s Guide 31

4. Confirm the print setting details ➞ press [OK].

You can only change the Color setting if you are printing on a color MFP from the
Details screen. If you want to change any of the print settings, you must change
them from the printer driver, and then resend the print data.

If there are restricted settings in the details, these settings are displayed in brackets.
In this case, these settings are not applied to the document when it prints. To print
within your usage restrictions, you must change the settings in the printer driver,
and then resend the print data again. For more information on checking your user
restrictions, see “Checking User Permissions,”

on p. 28.

32 Advanced Anywhere Print V1.0 User’s Guide

5. If you changed the Color setting in the Details screen, confirm that the changed

Color setting is reflected in the document list.

IMPORTANT

The changed Color setting is only effective until you log off the MFP device, or
you refresh the Document List screen.

6. Select the job you want to print ➞ press [Print].

7. Press [Log Out] or (Log In/Out) on the MFP’s control panel.

Advanced Anywhere Print V1.0 User’s Guide 33

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34 Advanced Anywhere Print V1.0 User’s Guide