BURY Time Suite
Index
Introductory Information 2
1. General 2
Installation and types of use 3
2. Technical Requirements 3
3. Installation of the Software 3
4. The first time you use the BURY Time Suite 5
5. Installation of Software Updates 6
6. Use of the software with other users in the network 7
First steps 10
7. Overview of the menu items 10
8. Creating additional drivers 12
9. Create vehicles 13
10. Create destinations / contacts 14
11. Create journey reasons 17
12. Back-up / restore the database 18
Creating a driver’s logbook 19
13. Importing positional data 19
14. Changing the positional data 23
15. Concluding tours 27
16. Print out the driver’s logbook 28
Configuring BURY Time Products 29
17. The Configuration menu item 29
Further Information 31
18. Service 31
2
Introductory Information
1. General
Dear Customer,
We are pleased that you have decided to buy an electronic driver’s logbook system by BURY. This system, which will be installed in your vehicle, also includes an administration programme – the BURY
Time Suite – the operation of which is explained in detail below.
Please read through these instructions carefully to be able to use the full functional scope of the software. If you have any further questions, please ask your specialist BURY retailer or ring our hotline.
The telephone and fax numbers are provided under the Services heading.
3
Installation and types of use
2. Technical Requirements
Prior to the installation of the BURY Time Suite, please check that your PC / laptop satisfies the following technical conditions:
Processor: Intel Pentium (or equivalent) with 1.5 GHz
Operating system: Microsoft Windows XP with Service Pack 2 or higher, Windows Vista, Windows 7,
.NET 3.5 Service Pack 1 (supplied on DVD)
Datenbank: Firebird SQL 2.1 (supplied on DVD)
Working memory: at least 512 MB
Hard disk drive: at least 3 GB
Screen resolution: at least 1024x768 pixels
USB interface
If your PC / laptop does not correspond with the requirements then it may not be possible for the
software to be installed.
3. Installation of the Software
Place the DVD with the BURY Time Suite Software in the DVD drive of your PC / laptop. Your computer
will now start the installation routine automatically.
Note:
If the installation routine does not start automatically, please open Windows explorer and click X
on your DVD drive. Now open the ‘BuryTimeSuite’ drive and double click on the ‘BURYTimeSuiteSetup.exe.’ file to start the installation routine manually.
Now select a language for the installation routine. You will then receive the descriptions for the installation which will be shown in this language. This does not have any affect on the subsequent menu
language in the BURY Time Suite. You can set this separately later on.
Please now read through the licence agreement. Once you have accepted this the installation can
continue.
Now select a path in which you would like to install the fields for the BURY Time Suite. If you are not
sure simply use the target directory that is provided. Make sure you also comply with the saving information for the software and the memory that is available on your PC / laptop. Depending on the using
of the BURY Time Suite (single user / several users), the database and the saved journeys may require
several megabytes of memory. For this reason, please make sure that sufficient resources (about 400
MB) are available in this context.
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The installation process starts with a click on ‘install’ and the data will be transferred to the hard disc.
Depending on the hardware configuration of your PC / laptop, this may take 10 – 15 minutes. You can
see its progress on the green status bars.
Note:
You can cancel the installation process at any time. The files that have already been installed X
will then be deleted.
From software version 1.26 onwards (the update
1.26) the BURY Time Suite also supports the legal
regulations that apply in the Netherlands. In this
country, the law requests fewer details concerning
an electronic logbook than the laws that apply in
Germany, for instance. For you the user, in the future the selection ‚Netherlands‘ will mean less outlay, as certain compulsory fields are omitted. Further details are provided in the following chapters.
Please note:
If you do not submit your ta x d eclaratio n in t he X
Netherlands but in Germany, for example, then
you must click on the ‚Rest of europe‘ during the
selection.
Installation and types of use
After all of the larger programme files have been transferred you will be asked whether you would like
to create a desktop link. If you would like to do this, an icon will then appear on your desktop’s window.
You can then open the BURY Time Suite by double clicking on this symbol. Otherwise please click on
‘start’ in the taskbar, proceed to ‘all programmes‘ and look for an entry with the name ‘BURY Time
Suite’.
Now click on ‘finish’ in order to complete the installation. The BURY Time Suite will then be started.
4. The first time you use the BURY Time Suite
When you open the BURY Time Suite for the first
time, you must set an administrator and enter a
user name and password. If you use the software
on a private basis, then you only manage your own
data. If you use the software in a network and several people need to be able to work with it, than
the roles of the persons (who is the administrator)
should be defined in advance. Further information
about this subject is provided in the following chapters.
In the User details window, now enter a password.
This can be alphanumerical and can also consist of
just one character. Passwords are case-sensitive,
so please take care when you are entering it. The
password will only be displayed to you in asterisks,
which means that making a typo is quite easy.
For this reason, you have to enter your password a
second time. The details that you enter are compared against each other. You can only click on ‚Save‘
and finish entering the data if both sets of details
match.
5
Note:
You can also amend the details of the user X
subsequently within the software programme.
The BURY Time Suite does not support a pass-X
word reset for an administrator-user. Therefore
please keep this password safe in another way;
via a password manager, for example.
The login for the BURY Time Suite now appears.
Enter your password once again and set the menu
language with which you wish to use the BURY
Time Suite. The software will start when you click
on „OK“.
6
Installation and types of use
Important:
The use of Cleaning or Performance Tools software for the cleansing of old data and settings X
in the Windows registration database that are apparently no longer used may mean that it is no
longer possible to start the BURY Time Suite. In this case, the suite must be reinstalled.
If your PC / laptop just fulfils the minimum technical requirements for the installation and ope-X
ration of the BURY Time Suite, then you should close all of the other applications when you work
with this software.
5. Installation of Software Updates
When purchasing your BURY product including electronic logbook you automatically receive the latest
version of the BURY Time Suite on DVD. It can be the case, however, that depending on the number
of intermediaries, your product may have been in circulation for a certain period of time before you are
finally in receipt of it. For this reason, after installation and long term use, you should check the software to see whether an update is available for your version. To check this, please note the version
number that is displayed on starting the software:
The version number shown in the example is 1.03. Several updates are available on the internet for this
version on the page www.bury.com with the version numbers 1.13, 1.24 and 1.26 (as at January
2011). Save the files that are provided there onto your computer and install them successively starting
with 1.13. Your BURY Time Suite software is then up to date again. You can read about the alterations
to the recorded updates in the ‚Release Notes‘.
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6. Use of the software with other users in the network
Premise:
Your company owns several company vehicles which some employees are also able to use privately in
addition to their work-related use. The vehicles are equipped with an electronic driver’s logbook from
BURY Technologies. The administration and storage of the recorded positional data of all vehicles shall
take place centrally in a database. The employees work locally at their workstations using the BURY
Time Suite and are able to create their individual logbooks.
Step 1:
Appoint an administrator / personal contact in your company who enters and maintains the users,
vehicles and drivers within the BURY Time Suite. Depending on the structure and size of your company,
these employees can be entrusted with additional tasks, such as read-out of the positional data of the
vehicle systems, if this is not to be carried out by the individual employees.
Notes:
Please note that these employees are able to acces s the pers onal data of other persons. The X
corresponding confidentiality obligations should therefore be agreed with these employees.
The employee should be suitable for carrying out the activity, e.g. through demonstrating X
special knowledge regarding the German Federal Data Protection Act, data protection in general
and data security.
Step 2:
Install the BURY Time Suite on a server which all employees who are going to work with this administration software are able to access. Note down the path (IP address / drive letters and directory
names) for the directory in which the GPSLOGGERDATABASE.FDB database is to be found. The
data for the user administration and positional data is saved in this file.
Step 3:
Copy and paste the additional programme users
into the master data. In order to create a new data
set, click on the ‘plus’ symbol, which is situated at
the bottom of the screen. Up to 1,000 additional
users can be added and can subsequently work simultaneously with the BURY Time Suite.
é
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Installation and types of use
An input window appears for the user details.
Here, first of all enter the user name. This should
be chosen so that is as clear as possible and, if
available, corresponds with your in-house designation guidelines.
Subsequently enter all of the additional details in as
far as you want to maintain the secondary data of
the employee here. A photograph of the employee
can also be added by clicking on the photo
section.
The compulsory fields are equipped with a red frame. These have to be filled in to be able to input
the data set. Finally, specify a password for the
user. Next, click on ‘save’ in order to input the data
set. The new user now appears under the entry for
the administrator who you entered when you first
started the administration software.
Repeat step 3 until all of the users have been registered.
Step 4:
Also install the software on the PC systems of the employees who are to use the BURY Time Suite
software later.
Start the BURY Time Suite and enter a password for the administrator. This password is completely
independent of the one which you used on the server during the installation. For safety reasons, it
should differ from it, however. You can use this new password with all subsequent installations. As a
rule, it won’t be needed any more in the future, as the users don’t use the local database but the database of the server.
After the appearance of the user interface, click on file and then on settings in the upper left corner.
In the window which then opens, please enter the IP address of the server and the noted path details
of the database. By clicking on ‘test connection’ you can check your inputs and the access. A corresponding message appears. If the details are correct, please click on ‘save’. The BURY Time Suite is
subsequently closed.
9
The employees can now log on with their user
name and the passwords which you have previously entered during the server installation. The setting up of network is now complete.
Note:
The users are no longer able to log in with ad-X
ministrator rights unless you have granted them
this user right for their user account.
If a user activates their local database, then they
are not able to log on again after closing the software as they do not know the (second) password of
the administrator and no additional users are stored in their local database. Only the administrator is
able to specify the correct database again.
10
First steps
7. Overview of the menu items
In the BURY Time Suite you will find the three subject areas of driver’s logbook, own data and configuration. You can activate these sections and their sub-functions via the menu bars.
Menu items in the logbook section
You can enter the missing data for your journeys under Processing routes.
Clicking on View map opens a map of Europe, on which you can zoom into your corresponding area
of application. To do this, please use your mouse wheel or press and hold the shift key, and then press
the left mouse key to mark the area of the map that you would like to enlarge.
Under Driver’s logbook you will find your journeys, and you can display and print these in different
ways using the filter settings.
Menu items in the own data section
If you are logged on as an administrator, you can create other users under Programme users who
are allowed to work with the programme. Double-click with the left mouse button on an existing entry
to edit it. Click on „+“ to create additional users. A window opens in which the user data can be
entered. Here, you must pay attention to the assignment of user rights. If you are using the administrative programme without administrative rights, you will not be able to see this menu entry.
If you have locations that you frequently drive to, you can enter the data of persons or companies
under Destinations/Contacts. These can later be easily applied to your journeys or are automati-
cally recognised and entered with data import.
If you use or manage more than one vehicle, these can be assigned and maintained under Cars.
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