BT BF900 User Manual
BF900 multifunctional
plain paper fax
User guide
For your records
Date of purchase:
Place of purchase:
Serial number (on base of unit):
Purchase price:
(Proof of purchase is required for warranty
purposes, so please keep your receipt)
Please open this page for an ‘at a glance’ guide to
your BF900 multifunctional fax machine.
At a glance
Control panels
At a glance
Display
One Touch buttons. Lets you dial up to 64
stored numbers at the touch of a single
buttons. No’s 25-32 can alternatively be used as
Group Dial buttons, each button holding up to
40 phone numbers per group.
Function. Lets you select from the
Options and Programming menus.
Pause/Redial. Redials the last
number. Inserts a pause into a
number stored in the directory.
Speed Dial. Used for dialling
numbers stored in the directory.
Hook. Lets you dial numbers from either the
BF900’s keypad or an attached telephone.
Allows dialling to be heard through loudspeaker.
Resolution. Lets you adjust the
resolution for documents you are
scanning, printing and copying.
Mode. Lets you set the
machine to receive telephone
or fax calls.
Recall. Used when
connected to a switchboard.
Journal. Displays confirmation report details
of documents which have been sent, including
the session number, telephone number or ID
and whether the transaction was successful or
not. (Press COPY for a print out of each
individual report.)
Tel/Dir. Lest you access and dial
numbers in the directory.
Photo. Sets the ideal resolution if you are
faxing photographs or shaded drawings.
Type Org. Lets you adjust the contrast
for documents you are sending.
Schedule. Displays details of documents yet
to be sent and which are stored in the memory.
Keypad
Clear/Tone
Clears information from the LCD display.
Allows switching from pulse to tone
dialling.
Start. Press to start scanning, faxing
or copying a document loaded in the
Document Feeder Tray.
Enter. Press to select the
menu option you want.
FF Prints PC documents held in memory.
On-Line Indicates that a PC printer is on-line.
On-Line indicator
Green memory light. Comes on when
documents are stored in the memory.
Red alarm light. Comes on if there is a
problem such as a paper jam. Goes off when
you press the STOP button.
Copy. Press to start copying
a document loaded in the
Document Feeder Tray.
Stop. Stops any operation
currently in progress and
returns the machine to standby.
1 2
At a glance
Document receive tray
Receives the original document
after it has been scanned, faxed
or copied.
Optional handset socket
Not for use in the UK.
Cover release button
Press to open the cover for
clearing document jams and
installing the drum and toner
cartridge.
Power On/Off
Serial port
Lets you connect a PC for sending
and receiving faxes to screen and for
printing. Requires an appropriate
PC-FAX software package or GDI
printer driver. (Cable available as an
optional extra).
Control panel
Manual paper feed
Lets you insert single sheets of paper, by hand, for printing.
Document feeder tray
Place documents face
down, ready for scanning,
faxing or copying.
Adjust the paper guides
to fit the width of your
document.
Printed document tray
Receives the newly
printed document.
Plain paper cassette
Holds up to 150 page of
A4, letter size or legal
size plain paper.
When empty lift up to
save space.
Power cable socket
Blanked telephone socket
This socket not used in the UK.
Telephone line cord socket
Plug in the telephone line cord here.
Parallel port
Lets you connect a PC
for printing.
Cooling fan
3
In this guide
At a glance 1
Introduction 5
Setting up 6
Using the BF900 15
Additional features 27
Connecting to a PC for printing,
scanning and faxing 43
Connecting to a switchboard 44
In this guide
Optional extras 45
Maintenance 47
Help 49
Technical specification 54
Technical information 56
Index 59
Hints, tips and important information
In this user guide we’ve included helpful tips, useful notes and important information shown in grey boxes.
4
Introduction
Introduction Your BF900 multifunctional, plain
paper fax machine is designed for ease of use and made to the high
standards set by BT.
Thank you for choosing a BT product. Your
BF900 is Millennium compliant and you can
expect it to provide many years of quality
service.
Please read these instructions carefully before
use and keep this user guide for future
reference.
Check that your BF900 is complete.
When you unpack, you should have:
• BF900 fax machine.
• Toner cartridge (in box).
• Drum car tridge (in box).
• Accessories (in carton):
– document feeder tray
– document receive tray
– printed document tray
– telephone line cord
– mains power cable with plug attached
– user guide.
Customer Helpline
If you have any problems with your BF900, call the
BT Helpline number on your BF900.
Warning
As this is a mains powered product it is normal
that it will produce a certain amount of heat.
Whilst this is entirely safe we would advise against
placing this product on antique, veneered or wooden
surfaces as damage to those surfaces may result.
Caution
Do not block or cover any of the openings on the
machine.
Avoid placing your BF900 in direct sunlight,
beside an air conditioner or where it is dusty or
damp.
If you have a problem with the machine, do not try
to repair it yourself. Call the BT Helpline number
on your BF900.
Electrical storm warning
We advise you to disconnect your BF900 during
electrical storms as there is a slight chance it could
be damaged.
If a fault occurs during the 12 month warranty
period due to accidental or wilful damage
(including lightning and electrical damage) BT
will not replace or repair the equipment free of
charge. If any damage of this nature occurs, please
claim against your home insurance.
5
Setting upfollow these steps to get your BF900 ready
to use.
Setting up
When setting up refer to ‘At a glance’ on page 1
for location of sockets and buttons.
Remove the adhesive strips securing the
control panel and plain paper cassette.
1 Insert the drum and toner
cartridges
Press the cover release button and open the top
of your BF900.
Cover
release
button
Unpack the drum car tridge.
Caution
Do not touch the green drum with your fingers.
With the ‘L’ mark to the left and the ‘R’ mark to
the right, line up the drum car tridge with the
slots on the inside of your BF900, as indicated
by the green labels inside the machine, and slide
the whole cartridge down into place.
Unpack the toner cartridge.
Hold the cartridge in both hands and shake
well, using a rocking motion as illustrated.
6
Setting up
Hold the toner cartridge by its handle, ensuring
the printed instructions on the car tridge unit
are facing you, and line up the pins at each
corner with the slots on the inside of your BF900.
(
Push the toner cartridge down until it clicks
into place. Lay the handle down flat.
2 Install the Document Receive Tray
Insert the two tabs into place on the back of
your BF900. If using larger, legal size paper,
lift the flap in the Document Receive Tray.
You need this flap up for A4 paper.
)
3 Install the Printed Document Tray
Close the cover, pushing it down until it clicks
into place.
7
4 Install the Document Feeder Tray
Insert the two tabs into place directly below
the control panel on the front of your BF900.
Setting up
5 Plug in the telephone line cord
Connect to the right hand socket marked LINE
on the side of the machine.
Line cord
Plug the other end of the telephone line cord
into the telephone socket.
If you do not have a modern socket, call
Freefone 0800 800 150 and ask for a BT
engineer to come and fit the correct socket.
This is a chargeable service.
6 Plug in the mains power cable
Make sure the power switch on the side of the
machine is set to O (OFF).
Connect the mains lead to the back of the
machine.
Connect the 3-pin plug to the mains power.
7 Plug in the PC cables (optional)
Insert the end of the printer cable and PC FAX
RS232C cable into the connectors on the back
of the machine. The PC cable is an optional
extra, please see page 46 for details.
8
Setting up
8 Plug in a telephone
If you wish, you can connect a telephone to
the same line as your BF900. Connect the
telephone cord to the line adaptor on your
BF900 telephone line cord. The phone will
work whether your BF900 is connected to
the mains power or not.
Telephone
line cord
9 Load the paper cassette tray
Push the cassette tray to lower it flat.
Open the cover and pull out the extender.
Cover
Extender
Load paper into the tray.
Adjust the extender to fit the paper length.
Close the cover then adjust the paper guide on
the right hand side to fit the paper width.
9
Setting up
10 Switch the power ON
The machine will beep and go into standby
mode. The screen displays the date and time.
If the incorrect date and time are shown,
change them by following the steps shown in
To change the date and time, p11.
Remove the clear plastic protective film from the
display.
11 Enter your telephone number
You can have your fax or phone number,
printed at the very top of each fax you send.
The number can be up to 20 digits long.
FUNCTION
STOP
• Press the
FUNCTION MODE 0~9,#,*,<,>.
• Press
PROG USER DATA 0~9,#,*,>, ENTER.
• Press the
PROG USER DATA 1-6, <,>.
• Press
YOUR TEL. NO. 1-6 ENTER.
• Press the
TEL=XXXXXXXXX PRESS ENTER.
9
ENTER
FUNCTION button. Display shows
9 (or the buttons) to display
ENTER button. Display shows
1 (or the arrows) to display
ENTER button. Display shows
• Use the keypad to enter your fax number.
To enter a space, press the
button. To delete the number, press the
CLEAR button.
• Press the
returns to
ENTER button to confirm. Display
PROG USER DATA allowing you to
enter other user information.
• Press the
STOP button to return to standby.
1
PAUSE\
REDIAL
PAUSE/REDIAL
10
Setting up
12 Enter your name
You can have your name printed at the very
top of each fax you send. The name can be up
to 20 characters long.
A
FUNCTION ENTER
STOP
• Press the
FUNCTION MODE 0~9,#,*,<,>.
• Press
PROG USER DATA 0~9,#,*,>, ENTER.
• Press the
PROG USER DATA 1-6, <,>.
• Press
YOUR NAME 1-6 ENTER.
• Press the
A-Z *, ENTER.
9
FUNCTION button. Display shows
9 (or the buttons) to display
ENTER button. Display shows
2 (or the arrows) to display
ENTER button. Display shows –
• Use the alphabet letters on the one-touch
buttons to enter your name. To enter a space
or delete a letter, press the One-Touch
button
• Press the
shows
31.
ENTER button to confirm. Display
YOUR NAME DATA ENTRY OK to
confirm the entry and then returns to
USER DATA 1-6,<, > allowing you to enter
other user information.
• Press the
STOP button to return to standby.
2
PROG
13 Setting the date and time
You can have the date and time, printed at the
very top of each fax you send. The name can
be up to 20 characters long. The time is set
using the 24-hour clock.
FUNCTION ENTER
• Press the
FUNCTION MODE 0~9,#,*,<,>.
• Press
PROG USER DATA 0~9,#,*,>, ENTER.
• Press the
PROG USER DATA 1-6, <,>.
• Press
SET DATE/TIME 1-6 ENTER.
• Press the
01.01.90 00:00 PRESS ENTER.
9
FUNCTION button. Display shows
9 (or the buttons) to display
ENTER button. Display shows
3 (or the arrows) to display
ENTER button. Display shows
• Use the keypad to enter the date and time.
You can also move the cursor by pressing
< and > buttons.
the
• Press the
ENTER button to confirm. Display
shows your new date and time setting and
DATA ENTRY OK and then PROG USER DATA
1-6,<, > allowing you to enter other user
information.
• Press the
STOP button to return to standby.
3
STOP
11
Setting up
14 Setting the supplier telephone
number
This enables your BF900 to contact your fax
supplier automatically to tell them to supply a
new toner cartridge.
FUNCTION ENTER
STOP
• Press the
FUNCTION MODE 0~9,#,*,<,>.
• Press
PROG USER DATA 0-9,#,*,>, ENTER.
• Press the
PROG USER DATA 1-6, >, <,>.
• Press
SUPPLIER TEL. 1-6 ENTER.
• Press the
TEL=PRESS ENTER.
9
FUNCTION button. Display shows
9 (or the buttons) to display
ENTER button. Display shows
4 (or the arrows) to display
ENTER button. Display shows
• Use the keypad to enter the telephone
number. You can use the
to enter a space.
• Press the
shows
ENTER button to confirm. Display
PROG USER DATA 1-6,<, > allowing
you to enter other user information.
• Press the
STOP button to return to standby.
4
PAUSE/DIAL button
PAUSE\
REDIAL
15 Set the language – if required
Your BF900 is set to English for use in the UK.
You can select other languages by choosing the
appropriate country:
ITALY; AUSTRIA; GERMANY; NETHERLANDS.
FUNCTION ENTER
9
• Press the FUNCTION button. Display shows
FUNCTION MODE 0~9,#,*,<,>.
• Press
• Press the
• Press
• Press the
• Use the
9 (or the buttons) to display
PROG USER DATA 0~9,#,*,>, ENTER.
ENTER button. Display shows
PROG USER DATA 1-6, <,>.
5 (or the arrows) to display
LANGUAGE. 1-6 ENTER.
ENTER button. Display shows
UK <, >, ENTER.
< and > button to display the
language you want.
• Press the
shows
ENTER button to confirm. Display
PROG USER DATA 1-6,<, > allowing
you to enter other user information.
• Press the
STOP button to return to standby.
UK; FRANCE; SPAIN;
5
STOP
12
Setting up
16 Setting user mailboxes
You can set mailboxes for up to 9 individual
users, ensuring their faxes remain private.
Each mailbox user has a password which must
be used in order to open the mailbox and print
out the documents.
You first allocate the mailboxes 1-9 and then
set the 4 digit password of your choice. Then
you can enter the mailbox holder’s name.
-
FUNCTION ENTER
A
• Press the
FUNCTION MODE 0~9,#,*,<,>.
• Press
PROG USER DATA 0~9,#,*,>, ENTER.
• Press the
PROG USER DATA 1-6, <,>.
• Press
PROGRAM MAILBOX 1-6, >, ENTER.
• Press the
MAILBOX NO=PRESS ENTER.
9
STOP
FUNCTION button. Display shows
9 (or the buttons) to display
ENTER button. Display shows
6 (or the buttons) to display
ENTER button. Display shows
6
• Use the keypad to enter the mailbox
number
• Press the
shows
1-9.
ENTER button to confirm. Display
PASSWORD=PRESS ENTER.
• Use the keypad to enter a 4 digit password.
• Press the
shows
then
ENTER button to confirm. Display
PASSWORD OK DATA ENTRY OK and
A~Z, *, ENTER.
• Use the alphabet letters on the one-touch
buttons to enter the mailbox holder’s name.
You can enter a space or delete a character
by pressing the One-Touch button
19
31.
• Press the ENTER button to confirm. Display
shows
confirm and then display returns to
NO=PRESS ENTER ready for you to set
YOUR NAME DATA ENTRY OK to
MAILBOX
another mailbox.
• Press the
Paper sizes and types
STOP button to return to standby.
The standard paper tray holds up to 150 sheets
of 60-90 gsm plain paper and sizes A4, Letter,
Legal and Invoice sizes.
You can also load thicker paper up to 157g/m2
including OHP transparencies, labels and
envelopes
Please note
If you are printing direct from a PC, make sure you
set the area of the page you want to print on via
your PC.
Multifunctional capabilities
Your BF900 can perform a variety of functions
concurrently to save you time.
For example, while it is sending or receiving a
fax document, you can also scan, copy or print
another document. This includes being able to
send and copy the same document at the same
time.
13
Memory
Your BF900 has 1Mb of memory to store
received documents and documents for sending
and polling. It also stores the GDI and PC-Fax
printing files. Additional memory can be
purchased to a maximum of 7mb, see Optional
Extras, page 45.
Display messages
Message Meaning
*01 One Touch Dial number
ECM Error Correction Mode
TX Document sent
RX Document received
#001 Speed Dial number
G3 Standard Mode
Setting up
SESS Session Number
M90 90% of memory still available
Pxx Page number
佢
Switch between Capitals and
Lower case letters
14
Using the BF900
Using the BF900
Sending faxes
To load documents for faxing.
Load up to 30 pages at a time, face down, into
the document feeder. The first page is
automatically drawn a little way into the feeder.
Display shows
Do not try to send or copy documents which are:
• still wet with ink or correcting fluid
• very thick or very thin (for best results, paper should
be 80gsm)
• stapled or clipped together
• torn, folded, crumpled or with punched holes
• on carbon paper or glossy paper.
When adjusting the settings, if you do not touch
any buttons for more than 1 minute, your BF900
will automatically return to standby.
In the display, RX=receive, TX=send.
SELECT LOC/COPY.
Normal dialling.
(You can dial up to 30 digits including P if you
need to include a pause)
START
• Load the document.
• Set the
settings if necessary. (See page 27.)
• Dial the fax number you want on the BF900
keypad.
• Press the
scanned. Display shows
SCANNING MXX. You can now retrieve your
original document.
• The fax number is dialled. Display shows
CALLING. When the call is answered, the
display shows
TRANSMITTING.
• While the fax is being transmitted, the
display alternates between the number of
pages being sent and the fax number you
have dialled.
• After the last page has been completed, if the
call is successful display shows
TYPE ORG, RESOLUTION and PHOTO
START button. The document is
MEMORY TX.
FAX CONNECTION.
TX=OK.
15
Using the BF900
If you make a mistake when dialling, press the <
button to move the cursor back to the digit you want
to change. The selected digit flashes. Enter the new
digit. Press the > button to move the cursor forward.
Alternatively, delete all the digits shown in the
display by pressing the CLEAR/TONE button.
On-hook dialling
You can use hook dialling to monitor the
progress of the call via the loudspeaker.
HOOK
START
• Load the document.
• Press the
HOOK button. You hear the dial
tone.
• Enter the fax number you want. The number
is dialled. Display shows the number and
PRESS START.
• Press the
START button when you hear the
fax tones from the other machine.
Dialling fax numbers from an attached
phone
You can use an attached telephone to send a
document direct from the document feeder.
START
• Load the document.
• Pick up the telephone handset and dial the
fax number you want.
• When you hear the fax tones, press the
START button.
Please note
The telephone must be connected to the line adaptor
socket on the BF900 line cord.
• Replace the handset. Your document starts
to go through. Display flashes
MANUAL TX
and the fax number called.
Redialling the last number
PAUSE\
REDIAL
START
• Load the document.
• Press the
PRESS START.
• Press the
REDIAL button. Display shows
START button. The document is
scanned into memory and the number is
dialled.
One-touch dialling
You can store up to 32 numbers in the
one-touch directory. (See page 22 for how to
store one-touch numbers.)
A
• Load the document.
• Set the
TYPE ORG, RESOLUTION and PHOTO
settings if necessary.
• Press the
ONE-TOUCH button you want.
Display shows the number stored.
For example, press once to display the
number stored under 05, or press twice to
display the number stored under 37.
• The document is scanned and the number is
dialled automatically.
16
Using the BF900
Speed dialling
You can store up to 100 numbers in the speed
dial directory. (See page 23 on how to store
speed dial numbers.)
SPEED-DIAL
FUNCTION
• Load the document.
• Set the
TYPE ORG, RESOLUTION and PHOTO
settings if necessary.
• Press the
• Enter the 3-digit code (
SPEED DIAL button.
001-100) for the
number you want to dial.
• Press the
ENTER button. The document is
scanned and the number is dialled
automatically.
Group dialling
You can have eight of the one-touch buttons as
group dial buttons. These are buttons 25-32.
Each of these buttons can hold up to 40 fax
numbers, enabling you to send a fax to all of
them just by pressing a single button. (See page
24 on how to store group dialling numbers.)
A
• Load the document.
• Set the
TYPE ORG, RESOLUTION and PHOTO
settings if necessary.
• Press the
ONE-TOUCH button you want
which has been assigned as a group dial
button.
• The document is scanned and all the numbers
in the group are dialled automatically in turn.
To set up a batch dial
You can set the ONE-TOUCH buttons to send
faxes automatically at a pre-set time every day.
This can be useful if you want to send faxes at
times when call charges are lower or if you are
faxing abroad to coincide with the other person’s
office hours.
The one-touch buttons you select must have
phone numbers stored already.
A
FUNCTION ENTER
• Press the
• Press
PROGRAM TEL.NO. 0~9,#,*,>, ENTER.
• Press the
• Press
BATCH TX 1~5,>, ENTER.
• Press the
• Press the
7
FUNCTION button.
7 (or the buttons) to display
ENTER button.
4 (or the buttons) to display
ENTER button.
ONE-TOUCH button that you want
4
to use as a batch dial.
• Press the
START TIME=00:00, PRESS ENTER.
ENTER button. Display shows
• Use the keypad to set the time you want to
start faxing.
• Press the
shows
ENTER button to confirm. Display
START TIME=XX:XX, DATA ENTRY OK
and then BATCH TX. PRESS OT KEY.
You can now enter another one-touch button to
set another batch dial, or press
STOP to return
to standby.
17
Using the BF900
To delete a batch dial
ENTER
• Follow the stops shown under ‘To set up a
batch dial’ above and put in a START TIME
of 00:00.
• Press the
Delayed sending
ENTER button to confirm.
You can store a document in the memory and
set a time for it to be sent later.
FUNCTION ENTER
• Load the document.
• Select the
2
START
RESOLUTION, TYPE ORG and PHOTO
settings if required.
• Press the
FUNCTION MODE 0~9,#,*,<,>.
• Press
DELAY TX 0~9,#,*,>, ENTER.
• Press the
TIME=00:00 PRESS ENTER.
FUNCTION button. Display shows
2 (or the buttons) to display
ENTER button. Display shows
• Set the time you want the fax to be sent
using the 24-hour clock e.g., 8.15am=
0815
and 6.30pm=1830. If you set an earlier time
than the present, the fax will be sent the
next day.
• Press the
DELAY TX. SEL. LOC/START.
ENTER button. Display shows
• Enter the number – you can use the keypad,
One-Touch button, Group Dial button or
Speed Dial code. Display shows
PRESS START.
• Press the
START button. The document is
TEL=(NO)
scanned and the display returns to standby.
To stop a document being scanned
STOP
• Remove any unscanned sheets from the
document feeder tray.
• Press the
To stop a document being sent
STOP button.
During transmission:
STOP
1
• Press the
CANCEL=0. INTERRUPT=1.
STOP button. Display shows
0
ENTER
Either
• Press
1 to postpone the current transmission
and return to standby. The document will
automatically be re-sent after 1 minute.
Or
• Press
• Press the
0. Display shows the current session
number
information or press the
DELETE SESS=xxx. PRESS ENTER.
ENTER button to delete the
STOP button to exit
and retain the information. Display shows
MEMORY TX. USER STOP and then returns to
standby.
• An error report is printed confirming the
transmission has been cancelled. This
setting can be switched off. (See page38.)
18
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