BF900 multifunctional plain paper fax
User guide
For your records
Date of purchase:
Place of purchase:
Serial number (on base of unit):
Purchase price:
(Proof of purchase is required for warranty purposes, so please keep your receipt)
Please open this page for an ‘at a glance’ guide to
your BF900 multifunctional fax machine.
At a glance
At a glance
Control panels
Resolution. Lets you adjust the resolution for documents you are scanning, printing and copying.
Mode. Lets you set the machine to receive telephone or fax calls.
Display
One Touch buttons. Lets you dial up to 64 stored numbers at the touch of a single buttons. No’s 25-32 can alternatively be used as Group Dial buttons, each button holding up to 40 phone numbers per group.
Function. Lets you select from the
Options and Programming menus.
Pause/Redial. Redials the last number. Inserts a pause into a number stored in the directory.
Speed Dial. Used for dialling numbers stored in the directory.
Hook. Lets you dial numbers from either the
BF900’s keypad or an attached telephone.
Allows dialling to be heard through loudspeaker.
Recall. Used when connected to a switchboard.
Journal. Displays confirmation report details of documents which have been sent, including the session number, telephone number or ID and whether the transaction was successful or not. (Press COPY for a print out of each individual report.)
Tel/Dir. Lest you access and dial numbers in the directory.
Photo. Sets the ideal resolution if you are faxing photographs or shaded drawings.
Type Org. Lets you adjust the contrast for documents you are sending.
Schedule. Displays details of documents yet to be sent and which are stored in the memory.
FF Prints PC documents held in memory.
On-Line Indicates that a PC printer is on-line.
On-Line indicator
Green memory light. Comes on when documents are stored in the memory.
Red alarm light. Comes on if there is a problem such as a paper jam. Goes off when you press the STOP button.
Copy. Press to start copying a document loaded in the Document Feeder Tray.
Stop. Stops any operation currently in progress and returns the machine to standby.
Keypad
Start. Press to start scanning, faxing
or copying a document loaded in the
Document Feeder Tray.
Enter. Press to select the menu option you want.
Clear/Tone
Clears information from the LCD display. Allows switching from pulse to tone dialling.
1 |
2 |
At a glance
Document receive tray
Receives the original document after it has been scanned, faxed or copied.
Optional handset socket
Not for use in the UK.
Cover release button
Press to open the cover for clearing document jams and installing the drum and toner cartridge.
Power On/Off
Serial port
Lets you connect a PC for sending and receiving faxes to screen and for printing. Requires an appropriate PC-FAX software package or GDI printer driver. (Cable available as an optional extra).
Blanked telephone socket
This socket not used in the UK.
Telephone line cord socket
Plug in the telephone line cord here.
Control panel
Manual paper feed
Lets you insert single sheets of paper, by hand, for printing.
Parallel port
Document feeder tray
Place documents face down, ready for scanning, faxing or copying.
Adjust the paper guides to fit the width of your document.
Printed document tray
Receives the newly printed document.
Plain paper cassette
Holds up to 150 page of A4, letter size or legal size plain paper.
When empty lift up to save space.
Power cable socket
Cooling fan
Lets you connect a PC for printing.
3
In this guide
In this guide
At a glance |
1 |
Introduction |
5 |
Setting up |
6 |
Using the BF900 |
15 |
Additional features |
27 |
Connecting to a PC for printing, |
|
scanning and faxing |
43 |
Connecting to a switchboard |
44 |
Optional extras |
45 |
Maintenance |
47 |
Help |
49 |
Technical specification |
54 |
Technical information |
56 |
Index |
59 |
Hints, tips and important information
In this user guide we’ve included helpful tips, useful notes and important information shown in grey boxes.
4
Introduction
Introduction Your BF900 multifunctional, plain paper fax machine is designed for ease of use and made to the high
standards set by BT.
Thank you for choosing a BT product. Your BF900 is Millennium compliant and you can expect it to provide many years of quality service.
Please read these instructions carefully before use and keep this user guide for future reference.
Check that your BF900 is complete. When you unpack, you should have:
•BF900 fax machine.
•Toner cartridge (in box).
•Drum cartridge (in box).
•Accessories (in carton):
–document feeder tray
–document receive tray
–printed document tray
–telephone line cord
–mains power cable with plug attached
–user guide.
Customer Helpline
If you have any problems with your BF900, call the BT Helpline number on your BF900.
Warning
As this is a mains powered product it is normal that it will produce a certain amount of heat. Whilst this is entirely safe we would advise against placing this product on antique, veneered or wooden surfaces as damage to those surfaces may result.
Caution
Do not block or cover any of the openings on the machine.
Avoid placing your BF900 in direct sunlight, beside an air conditioner or where it is dusty or damp.
If you have a problem with the machine, do not try to repair it yourself. Call the BT Helpline number on your BF900.
Electrical storm warning
We advise you to disconnect your BF900 during electrical storms as there is a slight chance it could be damaged.
If a fault occurs during the 12 month warranty period due to accidental or wilful damage (including lightning and electrical damage) BT will not replace or repair the equipment free of charge. If any damage of this nature occurs, please claim against your home insurance.
5
Setting up
Setting upfollow these steps to get your BF900 ready to use.
When setting up refer to ‘At a glance’ on page 1 for location of sockets and buttons.
Remove the adhesive strips securing the control panel and plain paper cassette.
With the ‘L’ mark to the left and the ‘R’ mark to the right, line up the drum cartridge with the slots on the inside of your BF900, as indicated by the green labels inside the machine, and slide the whole cartridge down into place.
1 Insert the drum and toner cartridges
Press the cover release button and open the top of your BF900.
Cover release button
Unpack the drum cartridge.
Caution
Do not touch the green drum with your fingers.
Unpack the toner cartridge.
Hold the cartridge in both hands and shake well, using a rocking motion as illustrated.
6
Setting up
Hold the toner cartridge by its handle, ensuring the printed instructions on the cartridge unit are facing you, and line up the pins at each corner with the slots on the inside of your BF900.
Push the toner cartridge down until it clicks into place. Lay the handle down flat.
Close the cover, pushing it down until it clicks into place.
2 Install the Document Receive Tray
Insert the two tabs into place on the back of your BF900. If using larger, legal size paper, lift the flap in the Document Receive Tray.
You need this flap up for A4 paper.
3 Install the Printed Document Tray
4 Install the Document Feeder Tray
Insert the two tabs into place directly below the control panel on the front of your BF900.
7
5 Plug in the telephone line cord
Connect to the right hand socket marked LINE on the side of the machine.
Line cord
Setting up
6 Plug in the mains power cable
Make sure the power switch on the side of the machine is set to O (OFF).
Plug the other end of the telephone line cord into the telephone socket.
If you do not have a modern socket, call Freefone 0800 800 150 and ask for a BT engineer to come and fit the correct socket. This is a chargeable service.
Connect the mains lead to the back of the machine.
Connect the 3-pin plug to the mains power.
7 Plug in the PC cables (optional)
Insert the end of the printer cable and PC FAX RS232C cable into the connectors on the back of the machine. The PC cable is an optional extra, please see page 46 for details.
8
Setting up
8 Plug in a telephone
If you wish, you can connect a telephone to the same line as your BF900. Connect the telephone cord to the line adaptor on your BF900 telephone line cord. The phone will work whether your BF900 is connected to the mains power or not.
Telephone line cord
Open the cover and pull out the extender.
Cover
Extender
Load paper into the tray.
9 Load the paper cassette tray
Push the cassette tray to lower it flat.
Adjust the extender to fit the paper length.
Close the cover then adjust the paper guide on the right hand side to fit the paper width.
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10 Switch the power ON
The machine will beep and go into standby mode. The screen displays the date and time.
If the incorrect date and time are shown, change them by following the steps shown in
To change the date and time, p11.
Remove the clear plastic protective film from the display.
Setting up
11 Enter your telephone number
You can have your fax or phone number, printed at the very top of each fax you send. The number can be up to 20 digits long.
FUNCTION |
9 |
1 |
ENTER |
PAUSE\ |
|
|
|
REDIAL |
STOP
•Press the FUNCTION button. Display shows
FUNCTION MODE 0~9,#,*,<,>.
• Press 9 (or the buttons) to display
PROG USER DATA 0~9,#,*,>, ENTER.
•Press the ENTER button. Display shows
PROG USER DATA 1-6, <,>.
• Press 1 (or the arrows) to display
YOUR TEL. NO. 1-6 ENTER.
•Press the ENTER button. Display shows
TEL=XXXXXXXXX PRESS ENTER.
•Use the keypad to enter your fax number. To enter a space, press the PAUSE/REDIAL button. To delete the number, press the CLEAR button.
•Press the ENTER button to confirm. Display returns to PROG USER DATA allowing you to enter other user information.
•Press the STOP button to return to standby.
10
Setting up
12 Enter your name
You can have your name printed at the very top of each fax you send. The name can be up to 20 characters long.
9 |
2 |
A |
|
|
|
FUNCTION |
ENTER |
|
STOP
•Press the FUNCTION button. Display shows
FUNCTION MODE 0~9,#,*,<,>.
• Press 9 (or the buttons) to display
PROG USER DATA 0~9,#,*,>, ENTER.
•Press the ENTER button. Display shows
PROG USER DATA 1-6, <,>.
• Press 2 (or the arrows) to display
YOUR NAME 1-6 ENTER.
•Press the ENTER button. Display shows –
A-Z *, ENTER.
•Use the alphabet letters on the one-touch buttons to enter your name. To enter a space or delete a letter, press the One-Touch button 31.
•Press the ENTER button to confirm. Display shows YOUR NAME DATA ENTRY OK to confirm the entry and then returns to PROG USER DATA 1-6,<, > allowing you to enter other user information.
•Press the STOP button to return to standby.
13 Setting the date and time
You can have the date and time, printed at the very top of each fax you send. The name can be up to 20 characters long. The time is set using the 24-hour clock.
9 |
ENTER |
3 |
FUNCTION |
STOP |
|
|
|
•Press the FUNCTION button. Display shows
FUNCTION MODE 0~9,#,*,<,>.
• Press 9 (or the buttons) to display
PROG USER DATA 0~9,#,*,>, ENTER.
•Press the ENTER button. Display shows
PROG USER DATA 1-6, <,>.
• Press 3 (or the |
arrows) to display |
SET DATE/TIME |
1-6 ENTER. |
•Press the ENTER button. Display shows
01.01.90 00:00 PRESS ENTER.
•Use the keypad to enter the date and time. You can also move the cursor by pressing the < and > buttons.
•Press the ENTER button to confirm. Display shows your new date and time setting and
DATA ENTRY OK and then PROG USER DATA 1-6,<, > allowing you to enter other user information.
•Press the STOP button to return to standby.
11
14 Setting the supplier telephone number
This enables your BF900 to contact your fax supplier automatically to tell them to supply a new toner cartridge.
FUNCTION |
9 |
4 |
ENTER |
PAUSE\ |
|
|
|
REDIAL |
STOP
•Press the FUNCTION button. Display shows
FUNCTION MODE 0~9,#,*,<,>.
• Press 9 (or the buttons) to display
PROG USER DATA 0-9,#,*,>, ENTER.
•Press the ENTER button. Display shows
PROG USER DATA 1-6, >, <,>.
• Press 4 (or the arrows) to display
SUPPLIER TEL. 1-6 ENTER.
•Press the ENTER button. Display shows
TEL=PRESS ENTER.
•Use the keypad to enter the telephone number. You can use the PAUSE/DIAL button to enter a space.
•Press the ENTER button to confirm. Display shows PROG USER DATA 1-6,<, > allowing you to enter other user information.
•Press the STOP button to return to standby.
Setting up
15 Set the language – if required
Your BF900 is set to English for use in the UK. You can select other languages by choosing the appropriate country: UK; FRANCE; SPAIN; ITALY; AUSTRIA; GERMANY; NETHERLANDS.
9 |
ENTER |
5 |
FUNCTION |
STOP |
|
|
|
•Press the FUNCTION button. Display shows
FUNCTION MODE 0~9,#,*,<,>.
buttons) to display
PROG USER DATA 0~9,#,*,>, ENTER.
•Press the ENTER button. Display shows
PROG USER DATA 1-6, <,>.
• Press 5 (or the |
arrows) to display |
LANGUAGE. 1-6 |
ENTER. |
•Press the ENTER button. Display shows
UK <, >, ENTER.
•Use the < and > button to display the language you want.
•Press the ENTER button to confirm. Display shows PROG USER DATA 1-6,<, > allowing you to enter other user information.
•Press the STOP button to return to standby.
12
Setting up
16 Setting user mailboxes
You can set mailboxes for up to 9 individual users, ensuring their faxes remain private. Each mailbox user has a password which must be used in order to open the mailbox and print out the documents.
You first allocate the mailboxes 1-9 and then set the 4 digit password of your choice. Then you can enter the mailbox holder’s name.
9 |
6 |
1-9 |
FUNCTION |
ENTER |
|
A
STOP
•Press the FUNCTION button. Display shows
FUNCTION MODE 0~9,#,*,<,>.
• Press 9 (or the buttons) to display
PROG USER DATA 0~9,#,*,>, ENTER.
•Press the ENTER button. Display shows
PROG USER DATA 1-6, <,>.
• Press 6 (or the buttons) to display
PROGRAM MAILBOX 1-6, >, ENTER.
•Press the ENTER button. Display shows
MAILBOX NO=PRESS ENTER.
•Use the keypad to enter the mailbox number 1-9.
•Press the ENTER button to confirm. Display shows PASSWORD=PRESS ENTER.
•Use the keypad to enter a 4 digit password.
•Press the ENTER button to confirm. Display shows PASSWORD OK DATA ENTRY OK and then A~Z, *, ENTER.
•Use the alphabet letters on the one-touch buttons to enter the mailbox holder’s name. You can enter a space or delete a character by pressing the One-Touch button 31.
•Press the ENTER button to confirm. Display shows YOUR NAME DATA ENTRY OK to confirm and then display returns to MAILBOX NO=PRESS ENTER ready for you to set another mailbox.
•Press the STOP button to return to standby.
Paper sizes and types
The standard paper tray holds up to 150 sheets of 60-90 gsm plain paper and sizes A4, Letter, Legal and Invoice sizes.
You can also load thicker paper up to 157g/m2 including OHP transparencies, labels and envelopes
Please note
If you are printing direct from a PC, make sure you set the area of the page you want to print on via your PC.
Multifunctional capabilities
Your BF900 can perform a variety of functions concurrently to save you time.
For example, while it is sending or receiving a fax document, you can also scan, copy or print another document. This includes being able to send and copy the same document at the same time.
13
Setting up
Memory
Your BF900 has 1Mb of memory to store received documents and documents for sending and polling. It also stores the GDI and PC-Fax printing files. Additional memory can be purchased to a maximum of 7mb, see Optional Extras, page 45.
Display messages
Message |
Meaning |
|
|
*01 |
One Touch Dial number |
|
|
ECM |
Error Correction Mode |
|
|
TX |
Document sent |
|
|
RX |
Document received |
|
|
#001 |
Speed Dial number |
|
|
G3 |
Standard Mode |
|
|
SESS |
Session Number |
|
|
M90 |
90% of memory still available |
|
|
Pxx |
Page number |
|
|
d |
Switch between Capitals and |
|
Lower case letters |
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Using the BF900
Using the BF900
Sending faxes
To load documents for faxing.
Load up to 30 pages at a time, face down, into the document feeder. The first page is automatically drawn a little way into the feeder.
Display shows SELECT LOC/COPY.
Do not try to send or copy documents which are:
•still wet with ink or correcting fluid
•very thick or very thin (for best results, paper should be 80gsm)
•stapled or clipped together
•torn, folded, crumpled or with punched holes
•on carbon paper or glossy paper.
When adjusting the settings, if you do not touch any buttons for more than 1 minute, your BF900 will automatically return to standby.
In the display, RX=receive, TX=send.
Normal dialling.
(You can dial up to 30 digits including P if you need to include a pause)
START
•Load the document.
•Set the TYPE ORG, RESOLUTION and PHOTO settings if necessary. (See page 27.)
•Dial the fax number you want on the BF900 keypad.
•Press the START button. The document is scanned. Display shows MEMORY TX. SCANNING MXX. You can now retrieve your original document.
•The fax number is dialled. Display shows CALLING. When the call is answered, the display shows FAX CONNECTION.
TRANSMITTING.
•While the fax is being transmitted, the display alternates between the number of pages being sent and the fax number you have dialled.
•After the last page has been completed, if the call is successful display shows TX=OK.
15
If you make a mistake when dialling, press the < button to move the cursor back to the digit you want to change. The selected digit flashes. Enter the new digit. Press the > button to move the cursor forward. Alternatively, delete all the digits shown in the display by pressing the CLEAR/TONE button.
On-hook dialling
You can use hook dialling to monitor the progress of the call via the loudspeaker.
HOOK
START
•Load the document.
•Press the HOOK button. You hear the dial tone.
•Enter the fax number you want. The number is dialled. Display shows the number and
PRESS START.
•Press the START button when you hear the fax tones from the other machine.
Dialling fax numbers from an attached phone
You can use an attached telephone to send a document direct from the document feeder.
START
•Load the document.
•Pick up the telephone handset and dial the fax number you want.
•When you hear the fax tones, press the START button.
Using the BF900
Please note
The telephone must be connected to the line adaptor socket on the BF900 line cord.
•Replace the handset. Your document starts to go through. Display flashes MANUAL TX and the fax number called.
Redialling the last number
PAUSE\
REDIAL START
•Load the document.
•Press the REDIAL button. Display shows
PRESS START.
•Press the START button. The document is scanned into memory and the number is dialled.
One-touch dialling
You can store up to 32 numbers in the one-touch directory. (See page 22 for how to store one-touch numbers.)
A
•Load the document.
•Set the TYPE ORG, RESOLUTION and PHOTO settings if necessary.
•Press the ONE-TOUCH button you want. Display shows the number stored.
For example, press once to display the number stored under 05, or press twice to display the number stored under 37.
•The document is scanned and the number is dialled automatically.
16
Using the BF900
Speed dialling
You can store up to 100 numbers in the speed dial directory. (See page 23 on how to store speed dial numbers.)
SPEED-DIAL FUNCTION
•Load the document.
•Set the TYPE ORG, RESOLUTION and PHOTO settings if necessary.
•Press the SPEED DIAL button.
•Enter the 3-digit code (001-100) for the number you want to dial.
•Press the ENTER button. The document is scanned and the number is dialled automatically.
Group dialling
You can have eight of the one-touch buttons as group dial buttons. These are buttons 25-32. Each of these buttons can hold up to 40 fax numbers, enabling you to send a fax to all of them just by pressing a single button. (See page 24 on how to store group dialling numbers.)
A
•Load the document.
•Set the TYPE ORG, RESOLUTION and PHOTO settings if necessary.
•Press the ONE-TOUCH button you want which has been assigned as a group dial button.
•The document is scanned and all the numbers in the group are dialled automatically in turn.
To set up a batch dial
You can set the ONE-TOUCH buttons to send faxes automatically at a pre-set time every day. This can be useful if you want to send faxes at times when call charges are lower or if you are faxing abroad to coincide with the other person’s office hours.
The one-touch buttons you select must have phone numbers stored already.
7 |
|
4 |
A |
|
|
|
|
FUNCTION |
ENTER |
|
STOP |
• Press the FUNCTION button. |
|||
• Press 7 (or the |
buttons) to display |
||
PROGRAM TEL.NO. 0~9,#,*,>, ENTER. |
|||
• Press the ENTER button. |
|
||
• Press 4 (or the |
buttons) to display |
||
BATCH TX |
1~5,>, ENTER. |
|
•Press the ENTER button.
•Press the ONE-TOUCH button that you want to use as a batch dial.
•Press the ENTER button. Display shows
START TIME=00:00, PRESS ENTER.
•Use the keypad to set the time you want to start faxing.
•Press the ENTER button to confirm. Display shows START TIME=XX:XX, DATA ENTRY OK and then BATCH TX. PRESS OT KEY.
You can now enter another one-touch button to set another batch dial, or press STOP to return to standby.
17
To delete a batch dial
ENTER
•Follow the stops shown under ‘To set up a batch dial’ above and put in a START TIME of 00:00.
•Press the ENTER button to confirm.
Delayed sending
You can store a document in the memory and set a time for it to be sent later.
FUNCTION |
2 |
ENTER |
START
• Load the document.
• Select the RESOLUTION, TYPE ORG and PHOTO settings if required.
• Press the FUNCTION button. Display shows
FUNCTION MODE 0~9,#,*,<,>.
• Press 2 (or the buttons) to display
DELAY TX 0~9,#,*,>, ENTER.
•Press the ENTER button. Display shows
TIME=00:00 PRESS ENTER.
•Set the time you want the fax to be sent using the 24-hour clock e.g., 8.15am=0815 and 6.30pm=1830. If you set an earlier time than the present, the fax will be sent the next day.
•Press the ENTER button. Display shows
DELAY TX. SEL. LOC/START.
•Enter the number – you can use the keypad, One-Touch button, Group Dial button or Speed Dial code. Display shows TEL=(NO) PRESS START.
•Press the START button. The document is scanned and the display returns to standby.
Using the BF900
To stop a document being scanned
STOP
•Remove any unscanned sheets from the document feeder tray.
•Press the STOP button.
To stop a document being sent
During transmission:
1 |
0 |
STOP |
ENTER |
•Press the STOP button. Display shows
CANCEL=0. INTERRUPT=1.
Either
•Press 1 to postpone the current transmission and return to standby. The document will automatically be re-sent after 1 minute.
Or
•Press 0. Display shows the current session number DELETE SESS=xxx. PRESS ENTER.
•Press the ENTER button to delete the information or press the STOP button to exit and retain the information. Display shows
MEMORY TX. USER STOP and then returns to standby.
•An error report is printed confirming the transmission has been cancelled. This setting can be switched off. (See page38.)
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