Brother PT-18RKT User Manual
User’s Guide
Guía del usuario
ELECTRONIC LABELING SYSTEM
PT-18RKT
Read this User's Guide before you start using your P-touch.
Keep this User's Guide in a handy place for future reference.
Lea esta Guía de usuario antes de utilizar la rotuladora P-touch.
Guarde esta Guía de usuario en un lugar accesible para futuras consultas.
Thank you for purchasing the PT-18RKT.
The PT-18RKT (hereafter, referred to as “printer”) is a label printer that enables you to
easily print custom labels after it is connected to a computer.
This manual contains various precautions and basic procedures for using this printer.
Read this manual carefully before starting and keep the manual in a handy place for
future reference.
If new versions of the PT-18RKT software become available, this manual may not
reflect the updated features. Therefore, you may find that the software and the contents
in this manual are different.
■
Federal Communications Commission (FCC) Declaration of Conformity (For USA Only)
Responsible Party: Brother International Corporation
declares, that the products
Product Name: Brother P-touch Electronic Labeling System
Model Numbers: PT-18R
comply with Part 15 of the FCC Rules. Operation is subject to the following two conditions:
(1) This device may not cause harmful interference, and (2) this device must accept any
interference received, including interference that may cause undesired operation.
This equipment has been tested and found to comply with the limits for a Class B digital
device, pursuant to Part 15 of the FCC Rules. These limits are designed to provide
reasonable protection against harmful interference in a residential installation. This
equipment generates, uses, and can radiate radio frequency energy and, if not installed
and used in accordance with the instructions, may cause harmful interference to radio
communications. However, there is no guarantee that interference will not occur in a
particular installation. If this equipment does cause harmful interference to radio or
television reception, which can be determined by turning the equipment off and on, the user
is encouraged to try to correct the interference by one or more of the following measures:
• Reorient or relocate the receiving antenna.
• Increase the separation between the equipment and receiver.
• Connect the equipment to an outlet on a circuit different from that to which the receiver is
connected.
• Consult the dealer or an experienced radio/TV technician for help.
Important
• The enclosed interface cable should be used in order to ensure compliance with the limits
for a Class B digital device.
• A shielded interface cable should be used in order to ensure compliance with the limits
for a Class B digital device.
• Changes or modifications not expressly approved by Brother Industries, Ltd. could void
the user’s authority to operate the equipment.
100 Somerset Corporate Boulevard
Bridgewater, NJ 08807-0911 USA
TEL: (908) 704-1700
Compilation and Publication Notice
Under the supervision of Brother Industries Ltd., this manual has been compiled and
published, covering the latest product’s descriptions and specifications.
The contents of this manual and the specifications of this product are subject to change
without notice.
If new versions of the PT-18RKT software become available, this manual may not
reflect the updated features. Therefore, you may find that the software and the contents
in this manual are different.
Brother reserves the right to make changes without notice in the specifications and
materials contained herein and shall not be responsible for any damages (including
consequential) caused by reliance on the materials presented, including but not limited
to typographical and other errors relating to the publication.
The screen images in this manual may differ depending on your OS or printer.
© 2011 Brother Industries, Ltd.
Trademarks and Copyrights
The Brother logo is a registered trademark of Brother Industries, Ltd.
Brother is a registered trademark of Brother Industries, Ltd.
© 2011 Brother Industries, Ltd. All rights reserved.
Microsoft, Windows Vista and Windows are registered trademarks of Microsoft
Corporation in the United States and other countries.
The names of other software or products used in this document are trademarks or
registered trademarks of the respective companies that developed them.
Each company whose software title is mentioned in this manual has a Software License
Agreement specific to its proprietary programs.
All other brand and product names mentioned in this User’s Guide are registered
trademarks of their respective companies.
BrotherTM One-Year Limited Warranty and Replacement Service
(USA Only)
Who is covered:
• This limited warranty (“warranty”) is given only to the original end-use/retail purchaser (referred
to in this warranty as “Original Purchaser”) of the accompanying product, consumables and
accessories (collectively referred to in this warranty as “this Product”).
• If you purchased a product from someone other than an authorized Brother reseller in the United
States or if the product was used (including but not limited to floor models or refurbished product
by someone other than Brother), prior to your purchase you are not the Original Purchaser and
the product that you purchased is not covered by this warranty.
What is covered:
• This Product includes a Machine and Consumable and Accessory Items. Consumable and
Accessory Items may include but are not limited to label and tape rolls/cassettes, cutters,
adaptor, carrying cases, batteries and print servers. Except as otherwise provided herein, Brother
warrants that the Machine and the accompanying Consumable and Accessory Items will be free
from defects in materials and workmanship, when used under normal conditions.
• This warranty applies only to products purchased and used in the United States. For products
purchased in, but used outside, the United States, this warranty covers only warranty service
within the United States (and does not include shipping outside the United States).
What is the length of the Warranty Periods:
• Machines: One year from the original purchase date.
• Accompanying Consumable and Accessory Items: 90 days from the original purchase date or the
rated life of consumable, whichever comes first.
What is NOT covered:
This warranty does not cover:
(1) Physical damage to this Product;
(2) Damage caused by improper installation, improper or abnormal use, misuse, neglect or
accident (including but not limited to transporting this Product without the proper preparation
and/or packaging);
(3) Damage caused by another device or software used with this Product (including but not limited
to damage resulting from use of non Brother™-brand parts and Consumable and Accessory
Items);
(4) Consumable and Accessory Items that expired in accordance with a rated life; and,
(5) Problems arising from other than defects in materials or workmanship.
This limited warranty is VOID if this Product has been altered or modified in any way (including but
not limited to attempted warranty repair without authorization from Brother and/or alteration/
removal of the serial number).
What to do if you think your Product is eligible for warranty service:
Report your issue to our Customer Service Hotline at 1-877-BROTHER (1-877-276-8437) or to a
Brother Authorized Service Center
Brother Authorized Service Center with a copy of your dated bill of sale showing that this Product
was purchased within the U.S. For the name of local Brother Authorized Service Center(s), call 1877-BROTHER (1-877-276-8437) or visit www.brother-usa.com.
within the applicable warranty period
. Supply Brother or the
What Brother will ask you to do:
After contacting Brother or a Brother Authorized Service Center, you may be required to deliver (by
hand if you prefer) or send the Product properly packaged, freight prepaid, to the Authorized
Service Center together with a photocopy of your bill of sale.
shipping, packing product, and insurance (if you desire). You are also responsible for loss
or damage to this Product in shipping.
What Brother will do:
If the problem reported concerning your Machine and/or accompanying Consumable and
Accessory Items is covered by this warranty and
Authorized Service Center within the applicable warranty period, Brother or its Authorized Service
Center will repair or replace the Machine and/or accompanying Consumable and Accessory Items
at no charge to you for parts or labor. The decision as to whether to repair or replace the Machine
and/or accompanying Consumable and Accessory Items is made by Brother in its sole discretion.
Brother reserves the right to supply a refurbished or remanufactured replacement Machine and/or
accompanying Consumable and Accessory Items and use refurbished parts provided such
replacement products conform to the manufacturer’s specifications for new product/parts. The
repaired or replacement Machine and/or accompanying Consumable and Accessory Items will be
returned to you freight prepaid or made available for you to pick up at a conveniently located
Authorized Service Center.
If the Machine and/or accompanying Consumable and Accessory Items are not covered by this
warranty (either stage), you will be charged for shipping the Machine and/or accompanying
Consumable and Accessory Items back to you and charged for any service and/or replacement
parts/products at Brother’s then current published rates.
The foregoing are your sole (i.e., only) and exclusive remedies under this warranty.
What happens when Brother elects to replace your Machine:
When a replacement Machine is authorized by Brother, and you have delivered the Machine to an
Authorized Service Center, the Authorized Service Center will provide you with a replacement
Machine after receiving one from Brother. If you are dealing directly with Brother, Brother will send
to you a replacement Machine with the understanding that you will, after receipt of the replacement
Machine, supply the required proof of purchase information, together with the Machine that Brother
agreed to replace. You are then expected to pack the Machine that Brother agreed to replace in
the package from the replacement Machine and return it to Brother using the pre-paid freight bill
supplied by Brother in accordance with the instructions provided by Brother. Since you will be in
possession of two machines, Brother will require that you provide a valid major credit card number.
Brother will issue a hold against the credit card account number that you provide until Brother
receives your original Product and determines that your original Product is entitled to warranty
coverage. Your credit card will be charged up to the cost of a new Product only if: (i) you do not
return your original Product to Brother within five (5) business days; (ii) the problems with your
original Product are not covered by the limited warranty; (iii) the proper packaging instructions are
not followed and has caused damage to the product; or (iv) the warranty period on your original
Product has expired or has not been sufficiently validated with a copy of the proof of purchase (bill
of sale). The replacement Machine you receive (even if refurbished or remanufactured) will be
covered by the balance of the limited warranty period remaining on the original Product, plus an
additional thirty (30) days. You will keep the replacement Machine that is sent to you and your
original Machine shall become the property of Brother.
and a copy of the return freight bill, signed by the courier.
if you first reported the problem to Brother or an
You are responsible for the cost of
Retain your original Accessory Items
Limitations:
Brother is not responsible for damage to or loss of any equipment, media, programs or data related
to the use of this Product. Except for that repair or replacement as described above, Brother shall
not be liable for any direct, indirect, incidental or consequential damages or specific relief. Because
some states do not allow the exclusion or limitation of consequential or incidental damages, the
above limitation may not apply to you.
THIS WARRANTY IS GIVEN IN LIEU OF ALL OTHER WARRANTIES, WRITTEN OR ORAL,
WHETHER EXPRESSED BY AFFIRMATION, PROMISE, DESCRIPTION, DRAWING, MODEL
OR SAMPLE. ANY AND ALL WARRANTIES OTHER THAN THIS ONE, WHETHER EXPRESS
OR IMPLIED, INCLUDING IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS
FOR A PARTICULAR PURPOSE, ARE HEREBY DISCLAIMED.
• This Limited Warranty is the only warranty that Brother is giving for this Product. It is the final
expression and the exclusive and only statement of Brother’s obligations to you. It replaces all
other agreements and understandings that you may have with Brother or its representatives.
• This warranty gives you certain rights and you may also have other rights that may vary from state
to state.
• This Limited Warranty (and Brother’s obligation to you) may not be changed in any way unless
you and Brother sign the same piece of paper in which we (1) refer to this Product and your bill
of sale date, (2) describe the change to this warranty and (3) agree to make that change.
Important:
We recommend that you keep all original packing materials, in the event that you ship
this Product.
© 2011 Brother International Corporation
Important Information
Should you have questions, or need information about
your Brother Product, we have a variety of support
options for you to choose from:
Customer Service
1-877-BROTHER(1-877-276-8437)
Customer Service
1-901-379-1210 (fax)
World Wide Web
www.brothermobilesolutions.com
Supplies / Accessories
1-800-543-6144
Brother Mobile Solutions, Inc.,
100 Technology Drive, #250A,
Broomfield, CO 80021
Please record your model and serial number and your date and location of Purchase below for your
records. Keep this information with your proof of purchase (bill of sale) in case your Product
requires service.
Model # __________________________________________________
Serial #___________________________________________________
Date of purchase:___________________________________________
Name of reseller: ___________________________________________
Reseller address: ___________________________________________
Important: We recommend that you keep all original packing materials, in the event you ship this
product.
Don’t stand in line at the post office or worry about lost mail. Visit us on-line at
Your product will immediately be registered in our database and you can be on your way!
Also, while you're there, look for contests and other exciting information!
Save Time - Register On-Line!
www.registermybrother.com
INTRODUCTION
Thank you for purchasing the P-touch PT-18RKT.
Your new P-touch is an easy to operate, feature packed labeling system that makes
creating professional, high quality labels a breeze. In addition to easy label creation via
pre-formatted label layouts, the P-touch editing software features advanced label
formatting, block formats, bar codes and auto-numbering functions.
• Carry your compact,
rechargeable P-touch
with you anywhere
without worrying
about power supply.
• The battery charger
also serves as a
convenient storage
stand, so the P-touch
is always at hand and
ready for use.
z INTRODUCTION
1
• You can quickly
increase your
labeling power, and
design and print
complex labels from
your computer using
the software
provided.
Refer to the Software Installation Guide for more details and installation directions.
2
3
4
5
6
7
8
9
1
INTRODUCTION
Creating Your First Label
This section introduces you to the methods used to create simple labels with your P-touch.
By creating a simple label, you will become familiar with the procedure for creating
general label layouts.
Creating a label with the P-touch
Prepare the P-touch.
1
Install and charge
the battery.
P. 16 P. 19 P. 21
To create a label if the battery is not charged, connect the AC adapter directly to the P-touch
machine. Refer to “AC Adapter” on page 19.
Enter the label text.
2
Enter the label text from the keyboard.
Set a tape cassette. Turn the P-touch on.
In addition to entering text, the P-touch
has a large range of editing functions.
"Create labels like these"
3
Creating Your First Label
2
P. 24
Print the label.
Print the label you have created.
P. 43
You can check the layout of your label
before printing.
Checking the label preview before
printing prevents wasting tape on
incomplete labels.
"Preview function"
Create a label with your personal computer
Prepare the P-touch labeler. (Refer to step 1 in the previous section.)
1
Prepare the personal computer.
2
Install the software.
Connect the USB
cable.
Turn the P-touch
labeler on.
z INTRODUCTION
Software Installation Guide
Enter the label text using P-touch Editor.
3
Software Help
Print the label.
4
Software Help
Software Installation Guide
"Create labels with complex designs like these"
P. 21
1
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Creating Your First Label
9
3
INTRODUCTION
To use the machine safely
Please read the following directions for safe use and handling before using your
P-touch. These safety precautions are provided for your benefit to prevent unnecessary
injury to you and those around you, and to prevent damage to the product. Please read
and follow them carefully.
The following symbols indicate the level of danger associated with not using the
product within the specified guidelines.
WARNING
CAUTION
The following symbols indicate specific directions.
:
This symbol denotes that the action poses a risk of danger.
:
This symbol denotes that the action is prohibited.
:
This symbol denotes that the action is required.
Rechargeable battery
Failure to observe the following may result in fluid leaking, overheating, rupture, or fire,
causing burns or other injuries.
• Do not throw the battery into a fire, or heat, solder or weld, disassemble or modify
the battery.
• Do not allow metallic articles to short-circuit the terminals of the battery.
• Do not carry or store the battery together with metallic articles.
• Do not remove or damage the plastic cover on the battery, or use a battery with
the plastic cover removed or damaged.
• Use only the battery charger designed exclusively for the rechargeable battery
provided. Do not use any other battery charger.
• Do not charge the battery in high temperature locations.
• Do not use the battery with the positive (+) and negative (-) terminals connected
incorrectly.
• If the battery leaks or emits an odor, it must be moved away from fire
immediately.
• Do not let the battery get wet.
• If the battery leaks, be careful not to let battery fluid contact your eyes.
Battery fluid contacting your eyes may result in the loss of eyesight. If battery
fluid comes into contact with your eyes, flush your eyes with clean water and
seek medical attention immediately.
This symbol denotes that improper handling poses a risk of
causing death or serious injury.
This symbol denotes that improper handling poses a risk of
causing injury or damage to the product.
WARNING
To use the machine safely
4
WARNING
• If the battery begins to emit an odor, overheat, discolor, deform, or any other
change occurs during use, charging, or storage, remove the battery immediately
and discontinue use.
Battery charger
Failure to observe the following may result in fire, overheating, or failure.
• Do not allow metallic articles to short-circuit the terminals of the charger.
• Do not let the charger get wet. If water or other liquids get in the charger, unplug
the AC adapter immediately.
• Do not use the charger while the charger terminals are wet or have condensation
on them.
• Do not use this charger with any product other than the P-touch.
• Use only the AC adapter provided with the P-touch.
• If the charger begins to emit an odor, overheat, discolor, deform, or any other
change occurs during use, charging, or storage, remove the P-touch from the
charger immediately, disconnect the AC adapter, and discontinue use.
AC adapter
Failure to observe the following may result in fire, electric shock, or failure.
• Always use the specified voltage (120V) and the AC adapter (AD-18) provided.
• Do not overload the power outlet.
• Do not place heavy objects on, damage or modify the power cord or plug. Do not
forcibly bend or pull the power cord.
• Do not use a damaged power cord.
• Do not touch the AC adapter or power plug with wet hands.
• Make sure that the plug is fully inserted to the power outlet. Do not use an outlet
that is loose.
P-touch
Failure to observe the following may result in fire, electric shock, or failure.
• Do not disassemble or modify the P-touch.
• Do not drop, hit or otherwise damage the P-touch.
• Do not spill drinks or other liquids on the P-touch, or otherwise let the P-touch
become wet.
• Do not use the P-touch if any foreign object has entered the P-touch.
If any foreign object has entered the P-touch, immediately turn the power off,
disconnect the AC adapter, remove the battery, and discontinue use.
• If the P-touch begins to emit an odor, overheat, discolor, deform, or any other
change occurs during use, charging, or storage, remove the P-touch from the
charger immediately, disconnect the AC adapter, remove the battery, and
discontinue use.
• Do not let children play with the empty package that the P-touch came in when
purchased. Store the empty package in location out of the reach of children, or
dispose of it. Empty packaging can be a choking or suffocation hazard for
children.
z INTRODUCTION
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To use the machine safely
5
INTRODUCTION
CAUTION
Rechargeable battery
Failure to observe the following may result in fluid leaking, overheating, rupture, or
deteriorated performance and life span.
• Do not hit or throw the battery.
• Do not use or leave battery exposed in direct sunlight, near heaters or other hot
appliances, or in any location exposed to extremely high temperatures.
• Remove the battery when not using the P-touch for any extended period of time.
• If battery fluid comes into contact with skin or clothes, wash the affected areas
thoroughly with clean water. Battery fluid is harmful to skin.
Battery charger
Failure to observe the following may result in fire, electric shock, or short circuit.
• Do not use or place the battery charger in direct sunlight, near heaters or other
hot appliances, in any location exposed to extremely high temperatures, high
humidity, or dusty locations.
• Do not disassemble or modify the battery charger.
• Do not hit or throw the battery charger.
• Do not carry or store the battery charger together with metallic articles.
AC adapter
• Be sure to disconnect the AC adapter and battery charger from the power outlet
and the P-touch when not using the P-touch for any extended period of time.
• Always hold the plug when disconnecting the power cord from the power outlet.
Tape cutter
• Do not touch the tape cutter with your hands. This may result in injury.
Usage/storage location
• Do not place the P-touch or battery charger in unsafe locations such as unstable
platforms or high shelves, etc. It may fall down and cause an injury.
• Do not place heavy objects on the P-touch or battery charger. It may fall down
and cause an injury.
Memory
• Any data stored in memory will be lost due to failure or repair of the P-touch, or
if the battery expires.
Tape
• Depending on the environmental conditions and the material and condition of
the affixing surface, the label may peel off or the color of the tape may change.
When removing labels, adhesive may remain, the tape's color may be
transferred to the surface, or the surface beneath the label may otherwise be
damaged. Be sure to test the label on the intended surface and material before
affixing the label.
To use the machine safely
6
General Precautions
• Do not use the P-touch in any way or for any purpose not described in this guide. Doing
so may result in accidents or damage the machine.
• Use only genuine TZ/HG tapes, with the / mark, in the P-touch.
• Do not pull or press on the tape in the cassette.
• Do not put any foreign objects into the tape exit slot, AC adapter connector, or USB port,
etc.
• Do not try to print labels using an empty tape cassette or without a tape cassette set in the
P-touch. Doing so will damage the print head.
• Do not touch the print head with your fingers.
• Note that all data stored in memory will be lost if you disconnect BOTH the AC adapter
AND the rechargeable battery.
• Do not use paint thinner, benzene, alcohol or any other organic solvent to clean the
P-touch.
• Do not place the P-touch in direct sunlight, near heaters or other hot appliances, in any
location exposed to extremely high or low temperatures, high humidity, or dusty locations.
Standard operating temperature range: 50
• Be careful not to scratch the CD-ROM. Do not place the CD-ROM in any location exposed
to high or low temperatures. Do not place heavy objects on the CD-ROM or bend it.
• The software on the CD-ROM is intended for use with the P-touch and may be installed
on more than one PC.
• We strongly recommend that you read this User’s Guide carefully before using your
P-touch, and then keep it nearby for future reference.
°
F to 95°F.
z INTRODUCTION
Symbols Used in this Guide
The following symbols are used throughout this guide to indicate additional information.
This symbol indicates information or directions that may result in damage or injury if
:
ignored, or operations that will result in errors.
This symbol indicates information or directions that may help you understand and use
:
the P-touch more efficiently.
General Precautions
1
2
3
4
5
6
7
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7
INTRODUCTION
A B C
Quick
Quick
Index
Index
ABC
This section provides quick and easy access to
information on tasks often needed by users.
Quick Index
Simply look for your task below and then go to
the page indicated.
If the task you are looking for is not shown here,
try the Contents or Index pages.
auto-format
ABC
ABC
function
To enter text, symbols
and accent characters...
text/symbols/accent
characters
12345678
12345678
To create and print
bar code labels...
Bar code function
Quick Index
8
To format the label...
Entering
P. 24 P. 29 P. 47
Text/Label format
functions
To change the cutting
and margin settings
Tape cutting options
1
2
3
To print multiple
copies (with autonumbering)...
Multiple copy/auto-
numbering functions
P. 33 P. 44 P. 50
To save a label
layout...
Memory function
ABC
Contents
INTRODUCTION .....................................................................................1
Creating Your First Label .............................................................................................. 2
To use the machine safely ............................................................................................ 4
General Precautions...................................................................................................... 7
Symbols Used in this Guide .......................................................................................... 7
Quick Index ................................................................................................................... 8
Contents........................................................................................................................9
GETTING STARTED ............................................................................. 11
Unpacking Your P-touch ............................................................................................. 11
General Description..................................................................................................... 12
LCD Display & Keyboard............................................................................................. 13
LCD Display.......................................................................................................... 13
Key Names and Functions.................................................................................... 14
Power Supply .............................................................................................................. 16
Rechargeable Battery ........................................................................................... 16
AC Adapter ........................................................................................................... 19
Inserting a Tape Cassette ........................................................................................... 19
Turning Power On/Off ................................................................................................. 21
Feeding Tape.............................................................................................................. 22
LCD Display ................................................................................................................ 22
LCD Contrast ........................................................................................................ 22
Language.............................................................................................................. 23
Unit........................................................................................................................ 23
EDITING A LABEL................................................................................. 24
Entering and Editing Text ............................................................................................ 24
Entering Text from the Keyboard.......................................................................... 24
Adding a New Line................................................................................................ 24
Moving the Cursor................................................................................................. 24
Inserting Text........................................................................................................ 24
Deleting Text......................................................................................................... 25
Entering Symbols........................................................................................................ 25
Entering Symbols Using Key ........................................................................... 25
Entering Symbols Using the Symbol Function...................................................... 26
Entering Accented Characters .................................................................................... 27
Entering Accented Characters Using Key ....................................................... 27
Entering Accented Characters Using the Accent Function................................... 27
Setting Character Attributes ........................................................................................ 29
Setting Label Attributes ............................................................................................... 31
Contents
z
INTRODUCTION
1
2
3
4
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7
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9
INTRODUCTION
Creating a Bar Code Label...........................................................................................33
Setting Bar Code Parameters ................................................................................33
Entering Bar Code Data.........................................................................................34
Editing and Deleting a Bar Code ...........................................................................36
Using Auto-Format Layouts .........................................................................................36
Using Templates - Example creating an Asset Tag...............................................36
Using Block Layouts..............................................................................................39
LABEL PRINTING ................................................................................. 43
Label Preview...............................................................................................................43
Printing a Label ............................................................................................................43
Printing a Single Copy ...........................................................................................43
Printing Multiple Copies .........................................................................................44
Auto-numbering Labels..........................................................................................45
Mirror Printing........................................................................................................46
Tape Cutting Options ...................................................................................................47
Attaching Labels...........................................................................................................49
USING THE FILE MEMORY ................................................................. 50
Storing a Label into Memory ........................................................................................50
Opening a Stored Label File ........................................................................................51
Deleting a Stored Label File.........................................................................................52
MAINTAINING YOUR P-touch .............................................................. 53
Resetting the P-touch...................................................................................................53
Maintenance.................................................................................................................53
Cleaning the Main Unit ..........................................................................................53
Cleaning the Print Head.........................................................................................53
Cleaning the Tape Cutter.......................................................................................54
Cleaning the Charging Terminals ..........................................................................54
TROUBLESHOOTING .......................................................................... 55
What to do when... .......................................................................................................55
Error Messages............................................................................................................58
APPENDIX ............................................................................................ 61
Specifications...............................................................................................................61
INDEX.................................................................................................... 63
Contents
10
GETTING STARTED
Unpacking Your P-touch
Check that the package contains the following before using your P-touch.
P-touch PT-18RKT Tape cassette
CD-ROM USB cable
z GETTING STARTED
AC adapter
The plug may differ by countries.
Battery charger User’s Guide
Software Installation Guide Carrying case
Rechargeable battery
Unpacking Your P-touch
1
2
3
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5
6
7
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11
GETTING STARTED
LCD display
Keyboard
Charging terminals
General Description
AC adapter
connector
USB port
When shipped from the factory, the
LCD display is covered with a
protective sheet to prevent damage.
Remove this sheet before using the
P-touch.
Back
cover
Battery charger
General Description
12
Tape viewer
Tape exit
slot
Back cover
opening grip
AC adapter connector
AC
power
lamp
Rechargeable battery
Rechargeable battery
case cover
Charging terminals
Release lever
Tape
cutter
Print
head
Tape cassette
case
LCD Display & Keyboard
LCD Display
456789 10
1
2
3
1. Line number
Displayed at the beginning of each line, this mark indicates the line number within
the label layout.
2. Cursor
Indicates the current position of the cursor. New characters are entered to the left of
the cursor, and the character to the left of the cursor is deleted when the
is pressed.
3. Return mark
Indicates the end of a line of text.
4. Caps mode
Indicates that the Caps mode is on.
5.~8. Style guidance
Indicates the current font (5), character size (6), character style (7) and frame (8)
settings.
9. Tape length
Indicates the tape length for the text entered.
10.Cursor selection
Indicates that you can use the cursor keys to select the items on the screen. Use
the and keys to select a menu item, and the and keys to change the
setting.
key
z GETTING STARTED
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LCD Display & Keyboard
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GETTING STARTED
Key Names and Functions
LCD Display & Keyboard
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(Power):
• Turns the P-touch on and off.
:
• Prints the current label design onto the
tape.
• Opens the Print Options menu when
used in combination with the key.
(Preview):
• Displays a preview of the label.
(Feed & Cut):
• Feeds 0.89" (22.5 mm) of blank tape
and then automatically cuts the tape.
:
• Opens the Text menu, where you can
set character attributes for the label.
:
• Opens the Label menu, where you can
set label attributes for the label.
(Auto-Format):
• Opens the Auto-Format menu, where
you can create labels using pre-defined
templates or block formats.
:
• Opens the Tools menu, where you can
set operating preferences for the P-touch.
:
• Clears all text entered, or all text and
current label settings.
(Backspace):
• Deletes the character to the left of the
cursor.
• Cancels the current command and
returns the display to the data entry
screen or the previous step.
:
• Turns the Caps mode on and off. When
the Caps mode is on, uppercase letters
can be entered by simply pressing a
character key.
~ :
• Use these keys to type letters or
numbers.
• Uppercase letters, symbols or accent
characters can be entered using these
keys in combination with the , ,
or keys.
:
• Use this key in combination with the
letter and number keys to type
uppercase letters or the symbols
indicated on the number keys.
:
• Use this key in combination with keys
that have blue characters above them to
type the accented characters or
symbols indicated, or to activate the
function indicated.
:
• Use this to select and enter a symbol
from a list of available symbols.
:
• Use this to select and enter an accented
character from the list of available
characters.
• Enters a blank space.
• Returns a setting to the default value.
• Enters a new line when entering text.
• Selects the option displayed when
• Cancels the current command and
• Moves the cursor in the direction of the
:
(Return):
setting label attributes in the function
menus, or when entering symbols or
accent characters.
(Escape):
returns the display to the data entry
screen or the previous step.
:
arrow when entering or editing
characters, entering symbols or
accented characters, and when setting
label attributes in the function menus.
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LCD Display & Keyboard
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GETTING STARTED
Power Supply
Your P-touch has a rechargeable battery that allows you to use it anywhere when
charged, and an AC adapter that allows you to use it while connected to an electrical
outlet when the battery’s charge becomes low.
Rechargeable Battery
The battery can be recharged by placing the P-touch on the battery charger stand.
Connect the AC adapter directly to the P-touch to use it immediately after purchase or when the
battery’s charge becomes low.
Installing the rechargeable battery
• Disconnect power to the P-touch when installing or removing the rechargeable battery.
• Use only the battery charger designed exclusively for the rechargeable battery provided with
your P-touch.
• Do not remove or damage the plastic cover on the rechargeable battery, or use a battery with
the plastic cover removed or damaged.
Press on the back cover opening grip and open the
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back cover.
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Slide the battery case cover in the direction of the
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arrow and open the case.
Connect the battery as shown in the figure. Make
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sure that the wires to the connector match the black
and red stickers on the case.
Power Supply
Insert the battery into the battery case and push the
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wires into the compartment so that they do not get
damaged by the battery case cover.
Attach the battery case cover and close the back cover.
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Release lever
Make sure that the release lever is up when closing the back cover. The back cover cannot be
closed if the release lever is pressed down.
Charging the battery
Insert the plug on the AC adapter cord into
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the connector on the battery charger and
insert the AC adapter plug into a standard
electrical outlet.
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Place the P-touch on the battery charger.
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When it is sitting on the battery charger
correctly, the AC power lamp on the
P-touch lights.
Charging time approx. 12 hours
The P-touch can be placed in the battery
charger in either direction.
AC power lamp
Power Supply
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GETTING STARTED
• The AC power lamp lights when the P-touch is set in the battery charger and the AC adapter
is connected to the battery charger, or when the AC adapter is connected directly to the
P-touch, regardless of whether a battery is fitted or charging is complete.
• Be sure to charge the battery before using the P-touch.
• Connect the AC adapter directly to the P-touch to use it when the battery’s charge becomes
low.
• Return the P-touch to the battery charger after use. Even when not used the battery will run
down if the P-touch is not placed on the battery charger.
• Leaving the P-touch on the charger even when the battery is fully charged will not damage it.
• The battery may not be charged sufficiently when the power supply is less than the rated
voltage.
Replacing the rechargeable battery
Replace the battery when the P-touch can only be used for a short time even after
recharging. The battery may not be charged sufficiently when the power supply is less
than the rated voltage. While the replacement period varies depending on the
conditions of use, the battery will generally need to be replaced after approximately one
year. Be sure to replace it with the specified rechargeable battery (BA-18R).
Be sure to charge the new battery for 12 hours after replacement.
Press on the back cover opening grip and open the back cover.
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Slide the battery case cover in the direction of the arrow and open the case.
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Remove the expired battery and disconnect the
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connector.
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Connect the connector on the battery wires and insert the new battery into the
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case. Refer to “Installing the rechargeable battery” on page 16.
Attach the battery case cover and close the back cover.
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• Be sure to dispose of the expired battery as directed by local regulations for the disposal of
nickel metal hydride batteries.
• Do not remove or damage the plastic cover on the expired battery, or attempt to disassemble
the expired battery.
Power Supply
AC Adapter
Connect the AC adapter directly to the P-touch.
Insert the plug on the AC adapter cord into the connector marked DC IN 9.5V-12V
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on the P-touch.
Insert the AC adapter plug into a standard electrical outlet.
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• Turn the P-touch off before disconnecting the AC adapter.
• Disconnect the AC adapter from the P-touch and electrical outlet when you do not intend to
use the P-touch for an extended period.
• Do not pull or bend the AC adapter cord.
• Use only the AC adapter (AD-18) designed exclusively for your P-touch. Failure to observe
this may result in an accident or damage. Brother shall not assume any responsibility for any
accident or damage resulting from not using the specified AC adapter.
• Do not connect the AC adapter to a non-standard electrical outlet. Failure to observe this may
result in an accident or damage. Brother shall not assume any responsibility for any accident
or damage resulting from not using a standard electrical outlet.
Inserting a Tape Cassette
Tape cassettes of 0.23", 0.35", 0.47" or 0.70" (6 mm, 9 mm, 12 mm, or 18 mm) width
can be used in your P-touch. Use only tape cassettes with the / mark.
If the new tape cassette has a cardboard stopper, be sure to remove
the stopper before inserting the cassette.
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Inserting a Tape Cassette
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GETTING STARTED
Check that the end of the tape is not bent and
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that it passes through the tape guide.
After making sure that the power is off, press on the
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back cover opening grip and open the back cover.
If there is already a tape cassette in the P-touch,
remove it by pulling it straight up.
Insert the tape cassette into the tape compartment,
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with the end of the tape facing the P-touch’s tape
exit slot, and press firmly until you hear a click.
When inserting the tape cassette, make sure that
the tape and ink ribbon do not catch on the print
head.
Close the back cover.
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End of tape
Tape guide
Tape exit slot
• Make sure that the release lever is up when closing the back cover. The back cover cannot be
• Be sure to feed tape to remove any slack in the tape and ink ribbon after inserting the tape
• Do not pull the label coming out of the tape exit slot. Doing so will cause the ink ribbon
• Store tape cassettes in a cool dark location, away from direct sunlight and high temperature,
Inserting a Tape Cassette
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closed if the release lever is pressed down.
cassette. Refer to “Feeding Tape” on page 22.
to be discharged with the tape.
high humidity, or dusty locations. Use the tape cassette as quickly as possible after opening
the sealed package.
Turning Power On/Off
Press the key to turn the P-touch on.
Press the key again to turn the P-touch off.
• Your P-touch has a power saving function that automatically turns itself off if no key is
pressed within a certain time under certain operating conditions. Refer to the Auto Power-Off
Time table below for details.
• If the battery is still charged or the P-touch is connected to an electrical outlet by the AC
adapter, the previous session’s information is displayed when the power is turned on.
zAuto Power-Off Timez
P-touch only Connected to PC
With AC adapter
With battery
1 hour 1 hour
5 minutes
5 minutes with no operation.
1 hour after printing from PC.
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Turning Power On/Off
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GETTING STARTED
Feeding Tape
The Feed & Cut function feeds 0.89" (22.5 mm) of blank tape then cuts the tape.
• Be sure to feed tape to remove any slack in the tape and ink ribbon after inserting the tape
cassette.
• Do not pull the label coming out of the tape exit slot. Doing so will cause the ink ribbon
to be discharged with the tape.
• Do not block the tape exit slot during printing or when feeding tape. Doing so will cause the
tape to jam.
Press the key.
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“Feed & Cut?” appears on the display.
Press the key to feed tape.
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The message “Feeding Tape... Please Wait” appears while the tape is fed, and
then the tape is cut.
Press while “Feed & Cut?” is displayed to cancel tape feeding.
LCD Display
LCD Contrast
You can change the contrast setting of the LCD display to one of five levels (+2, +1, 0,
-1, -2) to make the screen easier to read. The default setting is “0”.
Press the key to display the Tools menu, select
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“LCD Contrast” using the or key, and then
press the key.
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Select a contrast level using the or key.
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The screen contrast changes each time you press the
or key, allowing you to set the most suitable
contrast.
Press the key.
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• Press the key to return to the previous step.
• Pressing the key on the contrast setting screen sets the contrast to the default value
“0”.
Feeding Tape
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