Brother PT-18R User Manual

Federal Communications Commission (FCC) Declaration of Conformity (For USA Only)

Responsible Party : Brother International Corporation

declares that the product Product Name : Brother P-touch Electronic Labeling System Model Number : PT-18R

complies with Part 15 of the FCC Rules. Operation is subject to the following two conditions: (1) this device may not cause harmful interference, and (2) this device must accept any interference received, including interference that may cause undesired operation.

This equipment has been tested and found to comply with the limits for a Class B digital device, pursuant to Part 15 of the FCC Rules. These limits are designed to provide reasonable protection against harmful interference in a residential installation. This equipment generates, uses, and can radiate radio frequency energy and, if not installed and used in accordance with the instructions, may cause harmful interference to radio communications. However, there is no guarantee that interference will not occur in a particular installation. If this equipment does cause harmful interference to radio or television reception, which can be determined by turning the equipment off and on, the user is encouraged to try to correct the interference by one or more of the following measures:

• Reorient or relocate the receiving antenna

• Increase the separation between the equipment and receiver.

• Connect the equipment into an outlet on a circuit different from that to which the receiver is connected.

• Consult the dealer or an experienced radio/TV technician for help.

• The enclosed interface cable should be used in order to ensure compliance with the limits for a Class B digital device.

• Changes or modifications not expressly approved by Brother Industries, Ltd. could void the user's authority to operate the equipment.

Patent numbers and patent publication numbers which are related to this product are as below: USP4839742 USP4976558 USP5009530 USP5120147 USP4927278 USP4983058 USP5069557

100 Somerset Corporate Boulevard Bridgewater, NJ 08807-0911 USA TEL : (908) 704-1700

• IBM is a trademark of International Business Machines, Inc.

• Microsoft and Windows are registered trademarks of Microsoft Corporation, USA.

• The names of other software or products used in this document are trademarks or registered trademarks of the respective companies that developed them.

Brother® 90 Days/One Year Limited Warranty and Replacement Service

(For USA Only)

Who is covered:

• This limited warranty ("warranty") is given only to the original end-use/retail purchaser (referred to in this warranty as "Original Purchaser") of the accompanying product, consumables and accessories (collectively referred to in this warranty as "this Product").

• If you purchased a product from someone other than an authorized Brother reseller in the United States or if the product was used (including but not limited to floor models or refurbished product), prior to your purchase you are not the Original Purchaser and the product that you purchased is not covered by this warranty.

What is covered:

• This Product includes a Machine and Consumable and Accessory Items. Consumable and Accessory Items include but ar e not limited t o label ca ssettes, cutters, stamps, power adapters, cases and batteries.

• Except as otherwise provided herein, Brother warrants that the Machine and the accompanying Consumable and Accessory Items will be free from defects in materials and workmanship, when used under normal conditions.

• This warranty applies only to products purchased and used in the United States. For products purchased in, but used outside, the United States, this warranty covers only warranty service within the United States (and does not include shipping outside the United States).

What is the length of the Warranty Period(s):

• Machines have a two-stage warranty: 90 days from the original purchase date and an additional warranty up to one year from the original purchase date.

• Consumable and Accessories Items accompanying the Machine have a onestage warranty: 90 Days from the original purchase date.

What is NOT covered:

This warranty does not cover: (1) Physical damage to this Product; (2) Damage caused by improper installation,

improper or abnormal use, misuse, neglect or accident (including but not limited to transporting this Product without the proper preparation and/or packaging);

(3) Damage caused by another device or

software used with this Product (including but not limited to damage resulting from use of non Brother Consumable and Accessory Items);

(4) Consumable and Accessory Items that

expired in accordance with a rated life; and,

(5) Problems arising from other than defects

in materials or workmanship. This limited warranty is VOID if this Product has been altered or modified in any way (including but not limited to attempted warranty repair without authorization from Brother and/or alteration/removal of the serial number).

What to do if you think your Product is eligible for warranty service:

Report your issue to either our Customer Service Hotline at 1-877-478-6824 Brother Authorized Service Center

applicable warranty period

or the Brother Authorized Service Center with a copy of your dated bill of sale showing that this Product was purchased within the U.S. For the name of local Brother Authorized Service Center(s), call 1-800-521-2846.

What Brother will ask you to do:

After contacting Brother or a Brother Authorized Service Center, you may be required to deliver (by hand if you prefer) or send the Product properly packaged, freight prepaid, to the Authorized Service Center together with a photocopy of your bill of sale.

You are responsible for the cost of shipping, packing product, and insurance (if you de sire). You are also responsible for loss or damage to this Pr oduct in s hipping.

-brand parts and

. Supply Brother

or a

within the

Brother® 90 Days/One Year Limited Warranty and Replacement Service

(For USA Only)

What Brother will do:

First 90 Days: If the problem reported concerning your Machine and/or accompanying Consumable and Accessory Item(s) is covered by this warranty and first reported the problem to Brother or an Authorized Service Center within 90 days from the date of original purchase, Brother or its Authorized Service Center will repair or replace the Machine and/ or accompanying Consumable and Accessory Item(s) at no charge to you for parts or labor. The decision as to whether to repair or replace the Machine and/or accompanying Consumable and Accessory Item(s) is made by Brother in its sole discretion. Brother reserves the right to supply a refurbished or remanufactured replacement Machine and/or accompanying Consumable and Accessory Item(s) and use refurbished parts provided such replacement products conform to the manufacturer's specifications for new product/parts. The repaired or replacement Machine and/or accompanying Consumable and Accessory Item(s) will be returned to you freight prepaid or made available for you to pick up at a conveniently located Authorized Service Center.

91st day to 1 year:

If the problem reported concerning your Machine is covered by this warranty and first reported the problem after 90 days, but before 1 year from the date of original purchase, Brother will furnish, free of charge (excluding labor charges), replacement part(s) for those part(s) of the Machine determined by Brother or its Authorized Service Center to be defective.

responsible for all labor charges associated with repairs made after the first 90 days from original purchase.

the original purchase date, accompanying Consumable and Accessory Items are no longer covered by this warranty. If the Machine and/or accompanying Consumable and Accessory I tem(s) are not covered by t his warranty (either stage), you will be charged for shipping the Machine and/or accompanying Consumable and Accessory Item(s) back to you.

After 90 days from

if you

You will be

The foregoing are your sole (i .e., only) and

exclusive remedies under this warranty.

What happens when Brother elects to

replace your Machine:

If you have delivered the Machine to an

Authorized Service Center, the Authorized

Service Center will provide you with a

replacement Machine af ter receiving one from

Brother. If you are dealing directly with

Brother, Brother will send to you a

replacement Machine with the understanding

that you will, after receipt of the replacement

Machine, supply the required proof of

purchase information, together with the

Machine that Brother agreed to replace. You

are then expected to pack the Machine that

Brother agreed to replace in the package from

the replacement Machine and return it to

Brother using the air bill supplied by Brother in

accordance with the instructions provided by

Brother. Since you will be in possession of two

machines, Brother will require that you

provide a valid major credit card number.

Brother will issue a hold against the credit

card account number that you provide until

Brother receives your original Product and

determines that your original Product is

entitled to warranty coverage. Your credit card

will be cha rged up to the cost o f a new Prod uct

only if:

(i) you do not return your original Product to

Brother within five (5) business days; (ii) the

problems of your original Product are not

cover ed by the l imited war ranty; ( iii) the prop er

packaging instructions are not followed and

has caused damage to the product; or (iv) the

warranty period on your original Product has

expired or has not been sufficiently validated

with a copy of the proof of purchase (bill of

sale). The replacement Machine you receive

(even if refurbished or remanufactured) will be

covered by the balance of the limited warranty

period remaining on the original Product, plus

an additional thirty (30) days. You will keep

the replacement Machine that is sent to you

and your original Machine shall become the

property of Brother.

accessory items and a copy of the return

air bill, signed by the courier.

Retain your original

Brother® 90 Days/One Year Limited Warranty and Replacement Service

(For USA Only)

Limitations:

Brother is not responsible for damage to or loss of any equipment, media, programs or data related to the use of this Product. Except for that repair or replacement as described above, Brother shall not be liable for any direct, indirect, incidental or consequential damages or specific relief. Because some states do not allow the exclusion or limitation of consequential or incidental damages, the above limitation may not apply to you. THIS WARRANTY IS GIVEN IN LIEU OF ALL OTHER WARRANTIES, WRITTEN OR ORAL, WHETHER EXPRESSED BY AFFIRMATION, PROMISE, DESCRIPTION, DRAWING, MODEL OR SAMPLE. ANY AND ALL WARRANTIES OTHER THAN THIS ONE, WHETHER EXPRESS OR IMPLIED, INCLUDING IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE, ARE HEREBY DISCLAIMED.

• This Limited Warranty is the only warranty that Brother is giving for this Product. It is the final expression and the exclusive and only statement of Brother's obligations to you. It replaces all other agreements and understandings that you may have with Brother or its representatives.

• This warranty gives you certain rights and you may also have other rights that may vary from state to state.

• This Limited Warranty (and BrotherÅfs obligation to you) may not be changed in any way unless you and Brother sign the same piece of paper in which we (1) refer to this Product and your bill of sale date, (2) describe the change to this warranty and (3) agree to make that change.

Important:

We recommend that you keep all original packing materials, in the event that you ship this product.

Important Information

Should you have questions, or need information about your Brother Product, we have a variety of support options for you to choose from:

USA-Customer Service: Customer Service 877-478-6824 (voice)

Customer Service 901-379-1210 (fax)

Automated Faxback 800-521-2846

World Wide Web www.brother.com

Supplies / Accessories www.brothermall.com or 888-879-3232

BROTHER I NTERNATIONAL CORPORATION 100 SOMERSET CORPORATE BLVD. BRIDGEWATER, NEW JERSEY 08807-0911

Please record your model and serial number and your date and location of Purchase below for your records. Keep this information with your proof of purchase (bill of sale) in case your Product requires service.

Model # __________________________________________________

Serial # ___________________________________________________

Date of purchase:___________________________________________

Store where purchased: ______________________________________

Location of store: ___________________________________________

Important: We recommend that you keep all original packing materials, in the event you ship this product.

Don’t stand in line at the post office or worry about lost mail. Visit us on-line at

Your product will immediately be registered in our database and you can be on your way!

Also, while you're there, look for contests and other exciting information!

Save Time - Register On-Line!

www.registermybrother.com

INTRODUCTION

Thank you for purchasing the P-touch PT-18R. Your new P-touch is an easy to operate, feature packed labeling system that makes creating professional, high quality labels a breeze. In addition to easy label creation via pre-formatted label layouts, the P-touch editing software features advanced label formatting, block formats, bar codes and auto-numbering functions.

• Carry your compact,

rechargeable P-touch with you anywhere without worrying about power supply.

• The battery charger

also serves as a convenient storage stand, so the P-touch is always at hand and ready for use.



INTRODUCTION

• You can quickly

increase your labeling power, and design and print complex labels from your computer using the software provided.

Refer to the Software Installation Guide for more details and installation directions.

INTRODUCTION

Creating Your First Label

This section introduces you to the methods used to create simple labels with your P-touch. By creating a simple label, you will become familiar with the procedure for creating general label layouts.



Creating a label with the P-touch

Prepare the P-touch.

Install and charge the battery.

P. 16 P. 19 P. 21

To create a label if the battery is not charged, connect the AC adapter directly to the P-touch machine. Refer to “AC Adapter” on page 19.

Enter the label text.

Enter the label text from the keyboard.

Set a tape cassette. Turn the P-touch on.

In addition to entering text, the P-touch has a large range of editing functions.

"Create labels like these"

Creating Your First Label

P. 24

Print the label.

Print the label you have created.

P. 43

You can check the layout of your label before printing. Checking the label preview before printing prevents wasting tape on incomplete labels.

"Preview function"



Creating a label with your personal computer

Prepare the P-touch. (Refer to step 1 in the previous section.)

Prepare the personal computer.

Install the software. Connect the USB

cable.

Turn the P-touch on.



INTRODUCTION

Software Installation Guide

Enter the label text using P-touch Quick Editor.

Start P-touch Quick Editor.

Software Help

Print the label.

Click on the "Print" button.

Software Help Software Help

Software Installation Guide

Enter the label text in P-touch Quick Editor.

Click on the layout area and then type "Brother".

Software Help

The label is print ed.

P. 21

P-touch Quick Editor (simple label editing software) is ideal for creating simple labels. To create labels with more complex designs, use P-touch Editor (fully featured label editing software).

"P-touch Editor" "Create labels with complex designs like these"

Creating Your First Label

INTRODUCTION

Safety Precautions

Please read the following directions for safe use and handling before using your P-touch. These safety precautions are provided for your benefit to prevent unnecessary injury to you and those around you, and to prevent damage to the product. Please read and follow them carefully. The following symbols indicate the level of danger associated with not using the product within the specified guidelines.

WARNING

CAUTION

The following symbols indicate specific directions.

This symbol denotes that the action poses a risk of danger.

This symbol denotes that the action is prohibited.

This symbol denotes that the action is required.

Rechargeable battery

Failure to observe the following may result in fluid leaking, overheating, rupture, or fire, causing burns or other injuries.

• Do not throw the battery into a fire, or heat, solder or weld, disassemble or modify the battery.

• Do not allow metallic articles to short-circuit the terminals of the battery.

• Do not carry or store the battery together with metallic articles.

• Do not remove or damage the plastic cover on the battery, or use a battery with the plastic cover removed or damaged.

• Use only the battery charger designed exclusively for the rechargeable battery provided. Do not use any other battery charger.

• Do not charge the battery in high temperature locations.

• Do not use the battery with the positive (+) and negative (-) terminals connected incorrectly.

• If the battery leaks or emits an odor, it must be moved away from fire immediately.

• Do not let the battery get wet.

• If the battery leaks, be careful not to let battery fluid contact your eyes.

Battery fluid contacting your eyes may result in the loss of eyesight. If battery fluid comes into contact with your eyes, flush your eyes with clean water and seek medical attention immediately.

This symbol denotes that improper handling poses a risk of causing death or serious injury.

This symbol denotes that improper handling poses a risk of causing injury or damage to the product.

WARNING

Safety Precautions

WARNING

• If the battery begins to emit an odor, overheat, discolor, deform, or any other change occurs during use, charging, or storage, remove the battery immediately and discontinue use.

Battery charger

Failure to observe the following may result in fire, overheating, or failure.

• Do not allow metallic articles to short-circuit the terminals of the charger.

• Do not let the charger get wet. If water or other liquids get in the charger, unplug the AC adapter immediately.

• Do not use the charger while the charger terminals are wet or have condensation on them.

• Do not use this charger with any product other than the P-touch.

• Use only the AC adapter provided with the P-touch.

• If the charger begins to emit an odor, overheat, discolor, deform, or any other change occurs during use, charging, or storage, remove the P-touch from the charger immediately, disconnect the AC adapter, and discontinue use.

AC adapter

Failure to observe the following may result in fire, electric shock, or failure.

• Always use the specified voltage (120V) and the AC adapter (AD-60) provided.

• Do not overload the power outlet.

• Do not place heavy objects on, damage or modify the power cord or plug. Do not forcibly bend or pull the power cord.

• Do not use a damaged power cord.

• Do not touch the AC adapter or power plug with wet hands.

• Make sure that the plug is fully inserted to the power outlet. Do not use an outlet that is loose.

P-touch

Failure to observe the following may result in fire, electric shock, or failure.

• Do not disassemble or modify the P-touch.

• Do not drop, hit or otherwise damage the P-touch.

• Do not spill drinks or other liquids on the P-touch, or otherwise let the P-touch become wet.

• Do not use the P-touch if any foreign object has entered the P-touch. If any foreign object has entered the P-touch, immediately turn the power off,

disconnect the AC adapter, remove the battery, and discontinue use.

• If the P-touch begins to emit an odor, overheat, discolor, deform, or any other change occurs during use, charging, or storage, remove the P-touch from the charger immediately, disconnect the AC adapter, remove the battery, and discontinue use.

• Do not let children play with the empty package that the P-touch came in when purchased. Store the empty package in location out of the reach of children, or dispose of it. Empty packaging can be a choking or suffocation hazard for children.



INTRODUCTION

Safety Precautions

INTRODUCTION

CAUTION

Rechargeable battery

Failure to observe the following may result in fluid leaking, overheating, rupture, or deteriorated performance and life span.

• Do not hit or throw the battery.

• Do not use or leave battery exposed in direct sunlight, near heaters or other hot appliances, or in any location exposed to extremely high temperatures.

• Remove the battery when not using the P-touch for any extended period of time.

• If battery fluid comes into contact with skin or clothes, wash the affected areas thoroughly with clean water. Battery fluid is harmful to skin.

Battery charger

Failure to observe the following may result in fire, electric shock, or short circuit.

• Do not use or place the battery charger in direct sunlight, near heaters or other hot appliances, in any location exposed to extremely high temperatures, high humidity, or dusty locations.

• Do not disassemble or modify the battery charger.

• Do not hit or throw the battery charger.

• Do not carry or store the battery charger together with metallic articles.

AC adapter

• Be sure to disconnect the AC adapter and battery charger from the power outlet and the P-touch when not using the P-touch for any extended period of time.

• Always hold the plug when disconnecting the power cord from the power outlet.

Tape cutter

• Do not touch the tape cutter with your hands. This may result in injury.

Usage/storage location

• Do not place the P-touch or battery charger in unsafe locations such as unstable platforms or high shelves, etc. It may fall down and cause an injury.

• Do not place heavy objects on the P-touch or battery charger. It may fall down and cause an injury.

Memory

• Any data stored in memory will be lost due to failure or repair of the P-touch, or if the battery expires.

Tape

• Depending on the environmental conditions and the material and condition of the affixing surface, the label may peel off or the color of the tape may change. When removing labels, adhesive may remain, the tape's color may be transferred to the surface, or the surface beneath the label may otherwise be damaged. Be sure to test the label on the intended surface and material before affixing the label.

Safety Precautions

General Precautions

• Do not use the P-touch in any way or for any purpose not described in this guide. Doing so may result in accidents or damage the machine.

• Use only genuine TZ tapes, with the mark, in the P-touch.

• Do not pull or press on the tape in the cassette.

• Do not put any foreign objects into the tape exit slot, AC adapter connector, or USB port, etc.

• Do not try to print labels using an empty tape cassette or without a tape cassette set in the P-touch. Doing so will damage the print head.

• Do not touch the print head with your fingers.

• Note that all data stored in memory will be lost if you disconnect BOTH the AC adapter AND the rechargeable battery.

• Do not use paint thinner, benzene, alcohol or any other organic solvent to clean the P-touch.

• Do not place the P-touch in direct sunlight, near heaters or other hot appliances, in any location exposed to extremely high or low temperatures, high humidity, or dusty locations. Standard operating temperature range: 50

• Be careful not to scratch the CD-ROM. Do not place the CD-ROM in any location exposed to high or low temperatures. Do not place heavy objects on the CD-ROM or bend it.

• The software on the CD-ROM is intended for use with the P-touch and may be installed on more than one PC.

• We strongly recommend that you read this User’s Guide carefully before using your P-touch, and then keep it nearby for future reference.

F to 95°F.



INTRODUCTION

Symbols Used in this Guide

The following symbols are used throughout this guide to indicate additional information.

This symbol indicates information or directions that may result in damage or injury if

ignored, or operations that will result in errors.

This symbol indicat es information or directions that may help you understand and use

the P-touch more efficiently.

General Precautions

INTRODUCTION

A B C

Quick

Index

ABC

This section provides quick and easy access to information on tasks often needed by users.

Quick Index

Simply look for your task below and then go to the page indicated. If the task you are looking for is not shown here, try the Contents or Index pages.

auto-format

ABC

function

To enter text, symbols and accent characters...

text/symbols/accent

characters

12345678

To create and print bar code labels...

Bar code function

Quick Index

To format the label...

Entering

P. 24 P. 29 P. 47

Text/Label format

functions

To change the cutting and margin settings

Tape cutting options

To print multiple copies (with autonumbering)...

Multiple copy/auto-

numbering functions

P. 33 P. 44 P. 50

To save a label layout...

Memory function

ABC

INTRODUCTION ..................................................................................... 1

Creating Your First Label .............................................................................................. 2

Safety Precautions ........................................................................................................ 4

General Precautions...................................................................................................... 7

Symbols Used in this Guide .......................................................................................... 7

Quick Index ................................................................................................................... 8

Contents ........................................................................................................................9

GETTING STARTED ............................................................................. 11

Unpacking Your P-touch ............................................................................................. 11

General Description..................................................................................................... 12

LCD Display & Keyboard............................................................................................. 13

LCD Display.......................................................................................................... 13

Key Names and Functions.................................................................................... 14

Power Supply .............................................................................................................. 16

Rechargeable Battery ........................................................................................... 16

AC Adapter ........................................................................................................... 19

Inserting a Tape Cassette ........................................................................................... 19

Turning Power On/Off ................................................................................................. 21

Feeding Tape .............................................................................................................. 22

LCD Display ................................................................................................................ 22

LCD Contrast ........................................................................................................ 22

Language.............................................................................................................. 23

Unit........................................................................................................................ 23

EDITING A LABEL................................................................................. 24

Entering and Editing Text ............................................................................................ 24

Entering Text from the Keyboard .......................................................................... 24

Adding a New Line................................................................................................ 24

Moving the Cursor................................................................................................. 24

Inserting Text ........................................................................................................ 24

Deleting Text......................................................................................................... 25

Entering Symbols ........................................................................................................ 25

Entering Symbols Using Key........................................................................... 25

Entering Symbols Using the Symbol Function...................................................... 26

Entering Accented Characters .................................................................................... 27

Entering Accented Characters Using Key ....................................................... 27

Entering Accented Characters Using the Accent Function ................................... 27

Setting Character Attributes ........................................................................................ 29

Setting Label Attributes ............................................................................................... 31

Contents



INTRODUCTION

Creating a Bar Code Label...........................................................................................33

Setting Bar Code Parameters ................................................................................33

Entering Bar Code Data.........................................................................................34

Editing and Deleting a Bar Code ...........................................................................36

Using Auto-Format Layouts .........................................................................................36

Using Templates - Example creating an Asset Tag...............................................36

Using Block Layouts ..............................................................................................39

LABEL PRINTING ................................................................................. 43

Label Preview...............................................................................................................43

Printing a Label ............................................................................................................43

Printing a Single Copy ...........................................................................................43

Printing Multiple Copies .........................................................................................44

Auto-numbering Labels ..........................................................................................45

Mirror Printing ........................................................................................................46

Tape Cutting Options ...................................................................................................47

Attaching Labels...........................................................................................................49

USING THE FILE MEMORY ................................................................. 50

Storing a Label into Memory ........................................................................................50

Opening a Stored Label File ........................................................................................51

Deleting a Stored Label File.........................................................................................52

MAINTAINING YOUR P-touch .............................................................. 53

Resetting the P-touch...................................................................................................53

Maintenance.................................................................................................................53

Cleaning the Main Unit ..........................................................................................53

Cleaning the Print Head.........................................................................................53

Cleaning the Tape Cutter.......................................................................................54

Cleaning the Charging Terminals ..........................................................................54

TROUBLESHOOTING .......................................................................... 55

What to do when... .......................................................................................................55

Error Messages............................................................................................................58

APPENDIX ............................................................................................ 61

Specifications ...............................................................................................................61

Accessories (For USA Only) ........................................................................................64

INDEX.................................................................................................... 68

Contents

GETTING STARTED

Unpacking Your P-touch

Check that the package contains the following before using your P-touch.

P-touch PT-18R TZ tape cassette

CD-ROM USB cabl e

AC adapter Rechargeable battery



GETTING STARTED

Battery charger User’s Guide

Software Installation Guide

Unpacking You r P-touch

GETTING STARTED

LCD display

Keyboard

Charging terminals

General Description

AC adapter connector

USB port

When shipped from the factory, the LCD display is covered with a protective sheet to prevent damage. Remove this sheet before using the P-touch.

Back cover

Battery charger

General D escripti on

Tape viewer

Tape exit slot

Back cover opening grip

AC adapter connector

AC power lamp

Rechargeable battery

Rechargeable battery case cover

Charging terminals

Release lever

Tape cutter

Print head

Tape cassette case

LCD Display & Keyboard

LCD Display

456789 10

1. Line number

Displayed at the beginning of each line, this mark indicates the line number within the label layout.

2. Cursor

Indicates the current position of the cursor. New characters are entered to the left of the cursor, and the character to the left of the cursor is deleted when the is pressed.

3. Return mark

Indicates the end of a line of text.

4. Caps mode

Indicates that the Caps mode is on.

5.~8. Style guidance

Indicates the current font (5), character size (6), character style (7) and frame (8) settings.

9. Tape length

Indicates the tape length for the text entered.

10.Cursor selection

Indicates that you can use the cursor keys to select the items on the screen. Use the and keys to select a menu item, and the and keys to change the setting.

key



GETTING STARTED

LCD Display & Keyboard

GETTING STARTED

Key Names and Functions

LCD Display & Keyboard

(Power):

• Turns the P-touch on and off.

• Prints the current label design onto the tape.

• Opens the Print Options menu when used in combination with the key.

(Preview):

• Displays a preview of the label.

(Feed & Cut):

• Feeds 0.89" (22.5 mm) of blank tape and then automatically cuts the tape.

• Opens the Text menu, where you can set character attributes for the label.

• Opens the Label menu, where you can set label attributes for the label.

(Auto-Format):

• Opens the Auto-Format menu, where you can create labels using pre-defined templates or block formats.

• Opens the Tools menu, where you can set operating preferences for the P-touch.

• Clears all text entered, or all text and current label settings.

(Backspace):

• Deletes the character to the left of the cursor.

• Cancels the current command and returns the display to the data entry screen or the previous step.

• Turns the Caps mode on and off. When the Caps mode is on, uppercase letters can be entered by simply pressing a character key.

~ :

• Use these keys to type letters or numbers.

• Uppercase letters, symbols or accent characters can be entered using these keys in combination with the , , or keys.

• Use this key in combination with the letter and number keys to type uppercase letters or the symbols indicated on the number keys.

• Use this key in combination with keys that have blue characters above them to type the accented characters or symbols indicated, or to activate the function indicated.

• Use this to select and enter a symbol from a list of available symbols.

• Use this to select and enter an accented character from the list of available characters.

• Enters a blank space.

• Returns a setting to the default value.

• Enters a new line when entering text.

• Selects the option displayed when

• Cancels the current command and

• Moves the cursor in the direction of the

(Return):

setting label attributes in the function menus, or when entering symbols or accent characters.

(Escape):

returns the display to the data entry screen or the previous step.

arrow when entering or editing characters, entering symbols or accented characters, and when setting label attributes in the function menus.



GETTING STARTED

LCD Display & Keyboard

GETTING STARTED

Power Supply

Your P-touch has a rechargeable battery that allows you to use it anywhere when charged, and an AC adapter that allows you to use it while connected to an electrical outlet when the battery’s charge becomes low.

Rechargeable Battery

The battery can be recharged by placing the P-touch on the battery charger stand.

Connect the AC adapter directly to the P-touch to use it immediately after purchase or when the battery’s charge becomes low.



Installing the rechargeable battery

• Disconnect power to the P-touch when installing or removing the rechargeable battery.

• Use only the battery charger designed exclusively for the rechargeable battery provided with your P-touch.

• Do not remove or damage the plastic cover on the rechargeable battery, or use a battery with the plastic cover removed or damaged.

Press on the back cover opening grip and open the

back cover.

Slide the battery case cover in the direction of the

arrow and open the case.

Connect the battery as shown in the figure. Make

sure that the wires to the connector match the black and red stickers on the case.

Power Supply

Insert the battery into the battery case and push the

wires into the compartment so that they do not get damaged by the battery case cover.

Attach the battery case cover and close the back cover.

Release lever

Make sure that the release lever is up when closing the back cover. The back cover cannot be closed if the release lever is pressed down.

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Charging the battery

Insert the plug on the AC adapter cord into

the connector on the battery charger and insert the AC adapter plug into a standard electrical outlet.



GETTING STARTED

Place the P-touch on the battery charger.

When it is sitting on the battery charger correctly, the AC power lamp on the P-touch lights.

Charging time approx. 12 hours

The P-touch can be placed in the battery charger in either direction.

AC power lamp

Power Sup ply

GETTING STARTED

• The AC power lamp lights when the P-touch is set in the battery charger and the AC adapter is connected to the battery charger, or when the AC adapter is connected directly to the P-touch, regardless of whether a battery is fitted or charging is complete.

• Be sure to charge the battery before using the P-touch.

• Connect the AC adapter directly to the P-touch to use it when the battery’s charge becomes low.

• Return the P-touch to the battery charger after use. Even when not used the battery will run down if the P-touch is not placed on the battery charger.

• Leaving the P-touch on the charger even when the battery is fully charged will not damage it.

• The battery may not be charged sufficiently when the power supply is less than the rated voltage.

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Replacing the rechargeable battery

Replace the battery when the P-touch can only be used for a short time even after recharging. The battery may not be charged sufficiently when the power supply is less than the rated voltage. While the replacement period varies depending on the conditions of use, the battery will generally need to be replaced after approximately one year. Be sure to replace it with the specified rechargeable battery (BA-18R).

Be sure to charge the new battery for 12 hours after replacement.

Press on the back cover opening grip and open the back cover.

Slide the battery case cover in the direction of the arrow and open the case.

Remove the expired battery and disconnect the

connector.

Connect the connector on the battery wires and insert the new battery into the

case. Refer to “Installing the rechargeable battery” on page 16.

Attach the battery case cover and close the back cover.

• Be sure to dispose of the expired battery as directed by local regulations for the disposal of nickel metal hydride batteries.

• Do not remove or damage the plastic cover on the expired battery, or attempt to disassemble the expired battery.

Power Supply

AC Adapter

Connect the AC adapter directly to the P-touch.

Insert the plug on the AC adapter cord into the connector marked DC IN 9.5V on

the P-touch.

Insert the AC adapter plug into a standard electrical outlet.

• Turn the P-touch off before disconnecting the AC adapter.

• Disconnect the AC adapter from the P-touch and electrical outlet when you do not intend to use the P-touch for an extended period.

• Do not pull or bend the AC adapter cord.

• Use only the AC adapter (AD-60) designed exclusively for your P-touch. Failure to observe this may result in an accident or damage. Brother shall not assume any responsibility for any accident or damage resulting from not using the specified AC adapter.

• Do not connect the AC adapter to a non-standard electrical outlet. Failure to observe this may result in an accident or damage. Brother shall not assume any responsibility for any accident or damage resulting from not using a standard electrical outlet.

Inserting a Tape Cassette

Tape cassettes of 1/4", 3/8", 1/2" or 3/4" (6 mm, 9 mm, 12 mm, or 18 mm) width can be used in your P-touch. Use only tape cassettes with the mark.

If the new tape cassette has a cardboard stopper, be sure to remove the stopper before inserting the cassette.

WATNLATION

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GETTING STARTED

Inserting a Tape Cassette

GETTING STARTED

Check that the end of the tape is not bent and

that it passes through the tape guide.

After making sure that the power is off, press on the

back cover opening grip and open the back cover. If there is already a tape cassette in the P-touch, remove it by pulling it straight up.

Insert the tape cassette into the tape compartment,

with the end of the tape facing the P-touch’s tape exit slot, and press firmly until you hear a click.

When inserting the tape cassette, make sure that the tape and ink ribbon do not catch on the print head.

Close the back cover.

End of tape

Tape guide

Tape exit slot

• Make sure that the release lever is up when closing the back cover. The back cover cannot be

• Be sure to feed tape to remove any slack in the tape and ink ribbon after inserting the tape

• Do not pull the label coming out of the tape exit slot. Doing so will cause the ink ribbon

• Store tape cassettes in a cool dark location, away from direct sunlight and high temperature,

Inserting a Tape Cassette

closed if the release lever is pressed down.

cassette. Refer to “Feeding Tape” on page 22.

to be discharged with the tape.

high humidity, or dusty locations. Use the tape cassette as quickly as possible after opening the sealed package.

Turning Power On/Off

Press the key to turn the P-touch on. Press the key again to turn the P-touch off.

• Your P-touch has a power saving function that automatically turns itself off if no key is pressed within a certain time under certain operating conditions. Refer to the Auto Power-Off Time table below for details.

• If the battery is still charged or the P-touch is connected to an electrical outlet by the AC adapter, the previous session’s information is displayed when the power is turned on.

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With AC adapter

With battery

Auto Power-Off Time

P-touch only Connected to PC

1 hour 1 hour

5 minutes

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5 minutes with no operation.

1 hour after printing from PC.

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GETTING STARTED

Turning Power On/Off

GETTING STARTED

Feeding Tape

The Feed & Cut function feeds 0.89" (22.5 mm) of blank tape then cuts the tape.

• Be sure to feed tape to remove any slack in the tape and ink ribbon after inserting the tape cassette.

• Do not pull the label coming out of the tape exit slot. Doing so will cause the ink ribbon to be discharged with the tape.

• Do not block the tape exit slot during printing or when feeding tape. Doing so will cause the tape to jam.

Press the key.

“Feed & Cut?” appears on the display.

Press the key to feed tape.

The message “Feeding Tape... Please Wait” appears while the tape is fed, and then the tape is cut.

Press while “Feed & Cut?” is displayed to cancel tape feeding.

LCD Display

LCD Contrast

You can change the contrast setting of the LCD display to one of five levels (+2, +1, 0,

-1, -2) to make the screen easier to read. The default setting is “0”.

Press the key to display the Tools menu, select

“LCD Contrast” using the or key, and then press the key.

Select a contrast level using the or key.

The screen contrast changes each time you press the

or key, allowing you to set the most suitable

contrast.

Press the key.

• Press the key to return to the previous step.

• Pressing the key on the contrast setting screen sets the contrast to the default value “0”.

Feeding Tape

Language

Select the language ("English" or "Français") for menu commands and messages shown on the LCD display. The default setting is "English".

Press the key to display the Tools menu, select

"Language" using the or key, and then press the key.

Select a language using the or key.

Press the key.

Press the key to return to the previous step.

Unit

Select the units ("inch" or "mm") for dimensions shown on the LCD display. The default setting is "inch".

Press the key to display the Tools menu, select

"Unit" using the or key, and then press the key.

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GETTING STARTED

Select a unit using the or key.

Press the key.

Press the key to return to the previous step.

LCD Display

EDITING A LABEL

Entering and Editing Text

Using the keyboard of your P-touch is very similar to using a typewriter or word processor.

Entering Text from the Keyboard

• To enter a lowercase letter or a number, simply press the desired key.

• To enter a blank space in the text, press the key.

• To enter an uppercase letter or one of the symbols on the number keys, hold down the key and then press the desired key.

• To enter uppercase letters continuously, press the key to enter Caps mode, and then press the desired keys.

• To exit Caps mode, press the key again.

• To enter a lowercase letter while in Caps mode, hold down the key and then press the desired key.

Adding a New Line

• To end the current line of text and start a new line, press the key. A return mark appears at the end of the line and the cursor moves to the start of the new line.

• There is a maximum number of lines of text that can be entered for each tape width. A maximum of 5 lines can be entered for 3/4"(18 mm) tape, 3 lines for 1/2" (12 mm) tape, and 2 lines for 3/8" (9 mm) and 1/4" (6 mm) tape.

• If you press the key when five lines already exist, an error message is displayed.

Moving the Cursor

• To move the cursor left, right, up or down, press the , or keys. Each press of the key moves the cursor one space or line.

• To move the cursor to the beginning or end of the current line, hold down the key and then press the or keys.

• To move the cursor to the very beginning or end of the text, hold down the key and then press the or keys.

Inserting Text

• To insert additional text into an existing line of text, move the cursor to the character to the right of the position where you want to start inserting text and then enter the additional text. The new text is inserted to the left of the cursor.

Entering and Editing Text

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