Brother NB-80C, NB-60 Owner’s Manual

NB-80C

_GEOS ®

Word Processing, Spreadsheet, Drawing,

Scrapbook, Addressbook, Planner

Book Reader, Text File Editor, Games &

Glossary

US ENGLISH

€

AbOut this Manual

In this manual, Book 2, look for information on these desktop publishing, personal planning, and electronic accessory programs:

• Word Processing. Creates,edits, ,and prints documents, such as

memos, letters, and reports.

• Spreadsheet. Creates and edits Spreadsheet documents, performs calculations, and creates charts.

• Drawing. Creates graphics by drawing and painting, or by importing

and editing.

• Scrapbook. Stores a graphic or piece of text for placing in a Word Processing, Spreadsheet, or Drawing document. Also allows you to

place' clip art, which is supplied on diskette.

• Addressbook. Stores names and addresses and other information for reference, including email addresses.

• Planner. Schedules appointments on a perpetual calendar.

• Book Reader. Opens books on screen.

• Text File Editor. Creates and edits DOS text files. This program is on diskette

i Games. Solitaire and Turnabout are on diskette.

This manual assumes you are familiar with the basics of using programs such

as opening and saving documents and working with menus. If not, see Getting Started in Book 1 for basic information.

In Book 1 you will also find instructions on using File Manager to organize your documents; sending email; browsing the World Wide Web; and using

the Function Key accessories: Calculator, World Clock, and To Do List.

[ Model Number: [ Serial Number: [

The American Heritage Dictionary licensed from Inso Corporation © 1989 by Inso Corporation. All rights reserved. Reproduction or disassembly of embodied programs or database prohibited. Based upon The American Heritage Dictionary, Office Edition.

Thesaurus U.S. Pat. No. 4,724,523. Reproduction or disassembly of embodied programs or database

The GEOS software in this device contains Nimbus Q from Digital Typeface Corp. and typefaces from

URW, GmbH, URW Roman©, URW Sans©, and URW Mono© are registered trademarks of URW GmbH.

Geoworks® and GEOS®, are registered trademarks of Geoworks, and Scrapbook TM is a trademark of Geoworks in the United States of America and other countries.

Mastersoft is a registered trademark of Mastersoft, Inc. in the U.S.A.-

Black & white clip art images in this product are licensed from Media Graphics International and are protected by U.S. and worldwide copyright laws.

Portions of color clip art images in this product are provided by Express Software, Inc.© Copyright Express Software, Inc. Portions of color clip art images in this product are provided by Studio Advertising Art, Inc. © Copyright Studio Advertising Art, Inc.

All-other brand and product names are trademarks or registered trademarks of their respective holders.

Keep this manual in a safe place for future reference. We recommend that you write the unit's model

number and serial number (from the rear panel of the keyboard/printer unit) in the blank spaces at the

top of the previous page.

FCC NOTICE

This equipment has been tested and found to comply with the limits for a Class B digital device, pursuant to Part 15 of the FCC Rules. These limits are designed to provide reasonable protection against harmful

interference in a residential installation. This equipment generates, uses, and can radiate radio frequency energy and, if not installed and used in accordance with the instructions, may cause harmful interference to radio or television reception. However, there is no guarantee that interference will not occur in a particular installation. If this equipment does cause intereference, which can be determined by turning the

equipment off and on, the user is encouraged to try to correct the interference by one or more of the following measures:

• Reorient or relocate the receiving antenna or increase the separation between the equipment and

receiver

• Connect the equipment to an outlet on a circuit different from that to which the receiver is connected

• Consult the dealer or an experienced radio/television technician for help (changes or modifications

not expressly approved by Brother International Corporation could void the warranty)

This product uses RJllC/W jacks and is designed to connect to the telephone network or premises wiring using a compatible modular jack that is Part 68 compliant.

If this telephone equipment causes harm to the telephone network, the telephone company will notify you in advance that temporary discontinuance of service may be required. If advance notice is not practical, the telephone company will notify you as soon as possible. Also, you will be advised of your right to file a complaint with the FCC if you believe it is necessary.

The telephone company may make changes in its facilities, equipment, operations, or procedures that could affect the operation of the equipment. If this happens, the telephone company will provide advance notice for you to make necessary modifications to maintain uninterrupted service.

Do- not connect dai_e'-@ipment to pat_-_,-lines -" _ _ ;

The FCC Registration number on this product shows compliance with Federal Communications

Commission Part 68 Rules. To ensure product compliance, use the AC adapter that comes with this

product. Do not substitute adapters.

If trouble is experienced with this equipment, for repair or warranty information, please contact Brother

International Corporation, 3131 Appling Road, Bartlett, TN 38133, (901) 373-8500. If the equipment is

causing harm to the telephone network, the telephone company may request that you disconnect the equipment until the problem is solved.

This Class B digital apparatus meets all the requirements of the Canadian Interference-Causing Equipment Regulations. Le proem appareil num6rique d6 la classe B respecte toutes les exigences du R6glement sur

le materiel brouilleur du Canada.

WARNING - FOR YOUR IIFALTH To avoid repetitive motion injuri.es When using this keyboard, we recommend the

following steps: maintain a comfortable, straight wrist position when typing, take breaks, at least every hour, to stretch hands and arms, and report any pain or other symptoms

to your physician.

_.or coin'-x3"perated telephone lines.

DOC NOTICE

Table of Contents

THEBASICS

1 Word Processing

Word Processing 13ps ................................................................. 1

Starting Word Processing ............................................................. 2

Opening a Document ................................................................ 2

Using the Tool Bars .................................................................. 3

The Basic Functions Tool Bar ....................................................... 3

The Advanced Functions Tool Bar ................................................... 4

The Graphic Bar .................................................................. 4

The Drawing and Bitmap Tool Bars .................................................. 5

Saving On-screen Settings (Configuration) ............................................. 5

Beginning a Document ............................................................... 6

Setting Up Your Page .............................................................. 6

Working with Text ................................................................... 7

Entering Text ..................................................................... 7

Deleting Text .................................................................... 10

Cutting, Copying, Pasting, and Replacing Text ....................................... 10

Dragging and Dropping Text ...................................................... 11

Usihg-U_do_to Reverse-Your Last..Acfi_,_,..: .... :........................... ._..... 12

Using Special Characters and S_nbols .............................................. 12

Changing Text Font, Size, Style, and Alignment ...................................... 12

Using Tone in Text ............................................................... 15

Finding and Replacing Text ....................................................... 17

Formatting Documents .............................................................. 19

Setting Line Spacing .............................................................. 20

Using Indentations, Tabs, and Rulers ............................................... 21

Adding Borders .................................................................. 25

Setting Hyphenation ................................... . ......................... 26

Using Headers and Footers ........................................................ 27

Creating a Title Page ............................................................. 2_

Using Page Breaks ............................................................... 29

Managing Columns .............................................................. 29

Using Text Style Sheets .................. -.. ...................................... 31

Using Master Pages to Design Documents ........................................... 36

Using Graphics in a Document ....................................................... 38

Using Frames for Graphics and Text ................................................ 39

Using Grids ..................................................................... 41

Using Clip Art in Documents ...................................................... 42

Contents i

Wrapping Text ................................................................... 44

Inserting, Appending, and Deleting Graphic Layouts ................................. 45

Finishing Your Document ........................................................... 46

Using Footnotes ................................................................. 46

Creating a Table of Contents ....................................................... 48

Creating a Bibliography ....................... . .................................... 48

Proofing Your Document ............................................................ 49

Checking Your Spelling ........................................................... 49

Creating a User Dictionary ........................................................ 51

Using the Thesaurus .............................................................. 51

Printing or Faxing Your Document ................................................... 52

Merging Information from Other Programs ........................................... 53

Setting up the Merge Fields ....................................................... 54

Merging Addressbook Information ................................................. 55

Merging Spreadsheet Information .................................................. 56

Printing a Merge Document ....................................................... 57

Spedal Effects ...................................................................... 58

Displaying Invisible Characters .................................................... 58

Displaying Counts ............................................................... 58

Using Abbreviated Phrases ........................................................ 59

Inserting Special Characters ....................................................... 60

Importing and Exporting Documents ................................................. 64

2 Spreadsheet......................... ._ ,.................. 65

Starting Spreadsheet .............. _.......... , ...................................... 65

Opening a Document ............................................................... 66

Using the Tool Bars .................................................................. 67

The Basic Functions Tool Bar ...................................................... 67

The Advanced Functions Tool Bar .................................................. 68

Graphic Bar, Drawing Tools, and Bitmap Tools ....................................... 68

Moving around in a Spreadsheet ..................................................... 69

Selecting Cells and Ranges ........................................................... 69

Working with Values and Labels ...................................................... 72

Entering Values and Labels ........................... '............................. 72

Notes on Entering Labels ......................................................... 73

Notes on Entering Values ......................................................... 73

Changing the Number Format for Values ............................................ 74

Entering and Changing Dates and 1imes ............................................ 75

Format Formulas ................................................................ 77

Formatting Spreadsheets ............................................................. 78

Showing Grid Lines .............................................................. 78

Showing Cell Borders ............................................................. 78

Using Headers and Footers ........................................................ 79

Using Tones ..................................................................... 80

Contents ii

Creating Notes .................................................................. 81

Changing the Appearance of a Spreadsheet ............................................ 82

Adjusting Column Width and Row Height .......................................... "82

Changing Alignment ............................................................. 83

Using Different Text Styles ........................................................ 84

Working with Formulas .............................................................. 85

Entering Formulas ..................... : ......................................... 85

Using References in Formulas ..................................................... 86

Using Operators in Formulas ...................................................... 88

' Using Built-in Functions in Formulas ............................................... 88

Spreadsheet's Built-in Functions ................................................... 91

Editing the Spreadsheet ............................................................. 93

Editing the Contents of a Cell ...................................................... 93

Copying and Moving Information .................................................. 94

Inserting and Deleting Rows and Columns .......................................... 96

Filling a Range of Cells with Incremental Values ..................................... 97

Options for Spreadsheet Formulas ................................................... 98

Showing and Hiding Formulas .................................................... 98

Naming Cells and Ranges ......................................................... 98

Controlling Automatic Recalculation .............................................. 100

Using Iteration and Circular References ............................................ 101

Charting in Spreadsheet .. ; ......................................................... 102

What Is a Chart? ................................................................ 102

Types of Charts ................................................................. 103

Creating-Charts ..................... .._.. .... . ....................................... 108

Changing the Type Of Chart .......... "_ " 108

Manipulating Charts ............................................................ 109

Resizing and Moving a Chart ..................................................... 109

Changing Chart Properties and Attributes .......................................... 110

Deleting a Chart ................................................................ 110

Using a Chart in Another Program ................................................ 110

Adding Titles and a Legend ...................................................... 111

Changing Markings ............................................................. 112

Changing Marker Shapes ........................................................ 114

Using Additional Spreadsheet Features ..................... . ........................ 114

Sorting ........................................................................ 11.4

Creating Number and Date Formats ............................................... 116

Using Rulers ................................................................... 117

Adding Graphics ...................... ...: ...................................... 117

Locking Titles .................................................................. 118

Using Spreadsheet with Other Programs ........................................... 118

Printing and Faxing ................................................................ 119

Setting Page Setup Options ....................................................... 119

Printing and Faxing Spreadsheets and Charts ....................................... 120

Contents iii

Exporting and Importing Spreadsheets ................................................ 121

Spreadsheet Error Codes ............................................................ 124

3 Drawing

.......................................... 125

Starting Drawing .................................................................. 125

Opening a Document .............................................................. 126

Using the Tools .................................................................... 126

Drawing Tools .................................................................. 126

Bitmap Tools ................................................................... 127

Pointers ....................................................................... 128

Creating and Editing Simple Objects ................................................ 129

Selecting Objects ................................................................ 131

Resizing Objects ................................................................ 132

Deleting Objects ................................................................ 132

Changing the On-screen View ...................................................... 133

Advanced Work with Objects ....................................................... 134

Drawing Objects, Arcs, and Straight Lines .......................................... 134

Setting Attributes ............................................................... 136

Transforming Objects .............................................................. 141

Flipping Objects ................................................................ 141

Rotating Objects ................................................................ 142

Skewing Objects ................................................................ 143

Untransforming Objects ......................................................... 143

Duplicating Objects ............................................................. 143

tirtg't_ phi '" _ _ _-Conver a Gra c.................. ........ . ................................... ,. 145

Arranging Objects _ .146

Moving Objects to the Front or Back ............................................... 146

Moving Objects ................................................................. 146

Grouping and Ungrouping Objects ................................................ 148

Pasting Inside .................................................................. 149

Using Rulers ................................................................... 150

Using Grids .................................................................... 151

Using Text in Drawings ............................................................ 152

Changing Text Style, Size ........................................................ 154

Aligning Text ................................................................... 155

Adding Tone to Text ............................................................. 155

Working with Bitmap Objects ...................................................... 156

Creating a Bitmap Frame ......................................................... 157

Drawing Bitmap Shapes ..................... . - .................................. 158

Editing Bitmap Objects .......................................................... 160

Using Tone or Fill Pattern in a Selected Area ........................................ 161

Erasing in the Bitmap Frame ..................................................... 161

Using the Pixel View Tool ........................................................ 161

Changing the Bitmap Color and Resolution ......................................... 163

Contents iv

Printing or Faxing Drawing Documents .............................................. 163

Importing and Exporting Graphics .................................................. 165

4 Scrapbook ........................................ 167

Starting Scrapbook ................................................................ 167

Using 'Scrapbook Documents ....................................................... 168

Placing and Deleting Clip Art and Other Scraps ..................................... 168

Navigating Through Scraps ...................................................... 169

: Naming a Page of Scraps ......................................................... 170

Creating a New Scrapbook Document ............................................... 171

Importing a Scrap from a DOS Program .............................................. 171

PERSONAL PLANNING

5 Addressbook ...................................... 173

Starting Addressbook .............................................................. 173

Working with Cards ............................................................... 174

Creating and Adding New Cards ................................................. 174

Adding and Changing Phone Types ............................................... 176

Flipping through Cards .......................................................... 176

Editing Cards .................................................................. 177

Copying Cards ................................................................. 177

Deleti rds .................. .... __--_..... :. .... .'. .......................... _:.... 178

Adding Notes to Cards ...... _.................................................... 178

Searching through Cards ......................................................... 179

Making New Addressbooks ......................................................... 180

Printing and Faxing an Addressbook ................................................ 180

Importing a Document ............................................................. 182

Exporting an Addressbook Document ............................................... 183

Planner ........................................... 185

Starting Planner ................................................................... 185

Viewing the Calendar .............................................................. 18.6,

Selecting and Viewing Events ....................................................... 187

Switching between the Calendar Window and the Events Window .................... 188

Selecting a Range of Days and Viewing Their Events ................................. 189

Scheduling Events ................................................................. 190

Scheduling an Event ............................................................. 190

Changing a Scheduled Event ..................................................... 191

Removing a Scheduled Event ..................................................... 191

Adding Events between Two Scheduled Events ..................................... 191

Adding an Event at a Particular Time .............................................. 192

Contents v

Copying Event Descriptions ...................................................... 192

Scheduling Repeating Events ..................................................... 193 •

Changing a Repeating Event ..................................................... 196

Removing a Repeating Event from the Calendar .................................... 196

Finding Specific Events .......................................................... 196

Printing or Faxing Planner Documents ............................................... 197

Creating New Calendars ........................................................... 200

ELECTRONIC ACCESSORIES

7 Book Reader ...................................... 201

Starting Book Reader .............................................................. 201

Using Information and Text ......................................................... 202

Printing from Book Reader ......................................................... 204

8 Text File Editor 205

Starting Text File Editor ............................................................ 205

What Text File Editor Can and Cannot Do ............................................ 206

Word Wrap and Line Endings ....................................................... 206

Changing the Text Size ............................................................. 206

Printing a DOS Text File ............................................................ 207

Naming a DQ__.Text File ................. ._....... _ ..... _............................. 208

9 Games ............................................ 209

Turnabout ...... , .................................................................. 209

Capturing Pieces 209

Sequence of Play ................................................................. 209

Setting User Options ............................................................ 210

Solitaire .......................................................................... 210

Starting Solitaire ................................................................ 211

Playing the Game .................................. : ............................ 211

Finishing a Game 212

Setting the Playing Level ......................................................... 212

Changing the Scoring ............................................................ 213

Changing the Number of Cards Drawn ............................................ 214

Changing Other Options ......................................................... 214

Contents vi

APPENDIX

Spreadsheet Built-in Functions ........................ 215

Argument Rules ................................................................... 215

Fina_idal Functions ................................................................ 216

Information Functions .............................................................. 217

Logical Functions .................................................................. 220

Mathematical Functions ............................................................ 222

Print Functions .................................................................... 223

Statistical Functions ................................................................ 223

String Functions ................................................................... 224

Time and Date Functions ........................................................... 226

Trigonometric Functions ............................................................ 227

Glossary ............................................ 229

Index ............................................... 237

Contents vii

Contentsviii

Word Processing

Before starting, review

these basic procedures

from the Getting Started chapter in Book 1:

• Working with Documents

• Saving Documents

• Working with Menus

• Working with Dialog Boxes

This chapter explains how to create almost any type of document. It also explains how to write a form letter and merge it with names and addresses from Addressbook or Spreadsheet.

Word Processing Tips

Toselect(or dick on)

an item,p/ace the on-screen pointer on

the item; then clickon the Selectbutton or

tap once on the glidepad.

Glidepad

surface

For word wrap to work properly, press ENTER only at the end of a paragraph, never at the end of every line. If you press ENTER at the end of every line, and later change something, the words will not

wrap smoothly.

• Use TAB rather than the SPACEBAR to align text. If you use TAB to

set the spacing between text, then you can Simply change the

measurement of the tab space to change the location of a column.

• Type only one space after a period or colon. When using a

typewriter,_you enter two spaces after a period or colon because of

--the spacing-o'_e typ_ewdtet:characters. _°

Use italic style text rather than underline for book tides. Typewriters do not have italic font style available, so your only option is to

underline book tides. Word Processing provides italic and bold type

styles and other typographical features of typeset printing.

Selectbutton(left buttonona mouse)

Dragbutton(right

buttononamouse)

• Since an en dash (-) and em dash (--) are available on the symbols

keyboard, use them rather than multiple hyphens. (See Using Special Characters and Symbols on page 12.)

• Use bullets for denoting lists such as this list of tips. (See Using

Special Characters and Symbols on page 12.)

• You can undo almost anything. The most important thing to remember about undoing a mistake is that you can undo only the

last action.

Word Processing 1

Starting Word Processing

• To create a new document:

By default, the Word Processingiconis

automaticallysel_cted (outlinedin dotted white

line) whenyou turn on your machine or any

timeyou go 1othe Main Menu.

1. Click on Word Processing from the Main Menu. The New/Open dia/og box

appears.

2. Click on New. A new Word Pr_essing document appears.

Opening a Document_

Templates allow you to create standard

documents, such as envelopes, quicldy. See Using Templates

in Getting Started (Book 1).

Word Processing 2

• To open an existing document or template:

1. Insert the diskette that contains the document or template into the disk

drive,

Select New/Open from the File menu. The New/Open dialog box appears.

Double-click on the name of the folder and file you want to open. The

document appears in the Word Processing window and replaces the empty default document.

Using the Tool Bars

The tool bars provide quick access to menu functions. In Word Processing, you can open five different tool bars: Basic Functions, Advanced Functions,

Graphic Bar, Drawing Tools, and Bitmap Tools.

• To open a tool bar:

1. Select Show Tools from the Options menu. A submenu appears.

2. Select the tool bar. The tool bar appears on the screen.

• To use a tool on the tool bar:

1. Select the text or graphics whose characteristics you want to change.

2. Click on the tool button. The characteristics change.

The Basic Functions Tool Bar

To remove tool bars, click

again on the name of the tool bar in the Show Tools

submenu of the Options menu.

Open

Save

Go to page or current page

I Spell check

1_12 I@1[] Iol_l_l_mixl lun"Rom-,=l1,2=111;I

The Basic Functions tool bar appears when you open Word Processing. Use it

for functions like copying or changing the font size of selected text.

Textstyles:plain;bold, italic,andundedined

Font size: increase and Redraw

Click to see a list decrease / screen

of fonts and sizes.

I [-- 1 [ I

[

ITITIZI_I_!]

t , :t,:

Copy

Paste

Word Processing 3

The Advanced Functions Tool Bar

When opened, the Advanced Functions tool bar appears above the Basic Functions tool bar.

Findandreplace Styleinuse

I st°reStyle I

i R_cal,Style Hyphenation

°.."0n..

I1_1 kZ!l'_l.o,m.,"1 []

Alignment Linespacing

The Graphic Bar

Use the Graphic bar for editing graphic objects created in or imported to Word Processing. For example, use the Duplicate button to make a copy of a

graphic object, or use the Area Fill tool to fill a graphic object.

AreaPattern LineShading ,

AreaFill ILine Tone [ I TextShading

- AreaShadin_ "_-I- -1 -._---. ,. -l-_Te'x'_Tone'( Ungroup

I ] I L'"e'T'°"_/ I I Gr_upI

LineStyle . PasteInside

tofit

Scale ol t

I-I=1=1-1

BreakOutPasteInside

BringtoFront

SendtoBack

[ PullForward I IPt_sh Back

Zoomin

Zoom

View

Word Processing 4

Duplicate I I

FlipLeftto Right

FlipTopto Bottom

The Drawing and Bitmap Tool Bars

In Word Processing, the Drawing tool bar appears on the left of the window

Pointertool

When you are working with this tool bar in Word Processing, remember the following:

I-beamtool I'_

Texttool

In Drawing, the Drawing and Bitmap

toolbars are in different locations

than they are in Word Processing, but they

stillcontain the same tools.

• To select a graphic.in Word Processing, use the Pointer tool.

• To select text in Word Processing, use the I-beam tool.

• To create text in a graphic frame, use the Text tool.

You can also use the Bitmap tool bar to create bitmap graphics or to edit bitmap graphics imported into Word Processing.

The Drawing tools, Bitmaps, and the Bitmap tool bar are explained in detail in the Drawing chapter, which starts on page 125.

Saving On-screen Settings (Configuration)

Saving the configuration allows you to save the settings from the Options menu. For example, if you want the Advanced Functions tool bar to be visible every time you open Word Processing, select Show Tools from the

Options menu; then click on Advanced Tools. Save the configuration, and the

tool bar will appear every time you open Word Processing.

I!_To save the configuration:

For information on rulers, see page 24

in this chapter.

With your settings (tool bars and rulers) on the screen the way you want them, select Save Configuration from the Options menu.

Word Processing 5

Beginning a Document

Before typing, first define the type of document you are creating by setting your page size and page setup options.

Setting uP Your Page

You can create a

document larger than

the printing area. When you print a

large page, you are asked if you want to

scale the document or pffnt it actua/ size.

Select Print Actual Size; then insert as many sheets of paper as required. When

finished, tape the

pages together.

To change your view of the document select

Zoom In or Zoom Out

from the View menu.

To change the margins

on an individual page in your document,

reduce your document

to Scale to Fit from the

View menu and use the

pointer from the Drawing tools to select

and resize header, footer, or main body region.

To select the page size:

1. Open a new document.

2. Select Page Size from the File menu. A dialog box appears.

3. Select either Paper, Envelope, Label, or the width and height of your document if it is not a standard size.

4. Select Page Layout, either portrait (vertical) or landscape (horizontal).

5. Click on Apply; then click on Close. The dialog box closes, andyour

document outline will be represented by a rectangle with dotted borders.

set up the page:

Select the document for which you want to change the page setup. (Place the insertion point anywhere in that document.)

Select Page Setup from the File menu. A dialog box appears.

Fill in the dialog box, making the selections you want:

• Starting Page Numlmr. You can start your document on a page other than 1: If you_have several sections in the same document, you

can save them separately and still have consecutive page numbering.

• Columms. Select the number of columns in the document. See Mana_ng Columns on page 29.

• Spacing. If you have more than one column, select the distance between columns. Spacing is the same between all columns. By

default, this setting is 0.125 inches.

• Rule Width. If you have more than one column, you may want to

draw a vertical line (rule) in between and then select the width of that line. By default, this setting is 0 points,or no rule.

• Master Pages. Select your layout: either a single page (one) or facing pages (two). By default, this setting is one master page. See Using

Master Pages to Design Documents on page 36.

• Margim_. By default, the margins are 1 inch. You can change the margins for an individual page in your document (see side note).

Click on Apply; then click on Close.

Word Processing 6

Thissampledocumentis setup with2 columns,0.25inch spacing

betweencolumns,anda vertical rule(line)betweencolumns.

Theverticalrule is 2

Working with Text

This section explains how to enter, move, copy, and edit text. It also describes how to insert characters and symbols, change text style and format, use tone in text, and search for and replace text.

Thecolumnsettingistwo.

-Entering Text.

Toswitch in and

out of Insert mode, click on the Insert button at the

bottom left comer of the screen, INS

(INS is selected by

default).

The recommended method for entering text described in this manual is called Insert mode, in which typed characters push all existing characters to the

right.

Insert mode is recommended because you will not lose any text as you type.

If you want typed characters to replace the characters to the right of the insertion point, turn the Insert mode off.

Word wrap means that you do not have to press ENTER (the Return key on a typewriter) to start a new line of text. As you type, the words appear in the

text area. As words reach the end of a line, they automatically continue on

the next line.

The in.,erti.on poim is the b"linking vertical line that shows where typed

characters appear on the screen. On a blank page, the insertion point appears in the upper left comer. As you type, the insertion point moves to the right, appearing after the last word. To make changes to something you have already typed, move the insertion point anywhere in the text. You cannot move the insertion point to an area where there is no text unless you use

SPACEBAR, TAB, or ENTER.

Word Processing 7

!l_To go to another page:

You can also select a

page to go to from the

Basic Functions tool bar.

Tosplit an existing

paragraph into two, place the insertion

point where you want the split and

press ENTER.

Select Go to Page from the View menu. If your document has more than one

page, tbe page you select appears, lf your document begins on a page other

than I (you can set it up this way in Page Setup), Go to Page will still see the

first page as page 1.

l_ To correct as you type:

Press BACKSPACE to erase characters to the lej_ of the insertion point.

Press DELETE to erase characters to the right of the insertion point.

To start a new paragraph:

Press ENTER. The insertion point moves to the lej_ margin of the next line.

To place the insertion point M the text:

Position the insertion point in the text and press the Select button. You can

type in the text.

._, To select text:

- 1. Move _inserti_-p-6in'_o the beginning of the word, line, or paragraph

you want to select.

2. Hold the Select button and drag across the text until what you want is selected; then release the button.

Word Processing 8

Click the Select button at the beginning of the text, hold down SHIFT, and click at the end of the text.

Use these methods for selecting text: . o

This Does This

2 clicks Selects a word (but not the space after the word) 3 clicks Selects a line

To select additional words, lines, or paragraphs, on the last click, hold down the Select button as you drag.

• To select text with the keyboard:

Press the keys shown below:

Press This To Select

SHIFT + --* or _- One character in the direction of the arrow; reduces or

extends one' character at a time in the same direction.

CTRL + The current word; the insertion point must be within the SPACEBAR word.

SHIFT + t or, From the insertion point one line in the direction of the

arrow; extends or reduces the selection in the same direction.

SHIFT + HOME From the insertion point to the beginning of the line;

extends or reduces the selection a line at a time toward the beginning of the document.

SHIFT + END From the insertion point to the end of the line; extends or

reduces the selection a line at a time toward the end of the document.

CTRL + SHIFT + To the beginning or ending of a paragraph in the direction

of the arrow; extends or reduces the selection in the same

t or _ direction.

CTRL + SHIFT + From the insertion point to the beginning of the document.

HOME

CTRL + SHIFT + _ From the insertion point to the end of the document.

END CTRL + / The entire document (the same as choosing Select All from

the Edit menu).

• To extend or reduce the selection:

1. While a selection is already highlighted, hold down SHIFT.

2. Click where you want to extend or reduce the selection.

• To cancel a selection:

Click anywhere in the text area, or press one of the arrow keys.

Word Processing 9

Deleting Text

When you cut a

selection, it is placed on the cl_board.

You can paste the

selection from the clipboard to another location as long as

you have not cut or

copied another item.

• To delete text:

1. Select the text you want to delete.

2. Press CUT.

• To delete text using the keyboard:

With no text is selected, use the following keystrokes to delete text:

• BACKSPACE. Deletes the character to the left,

• CTRL + BACKSPACE. Deletes from insertion point to beginning of

word.

• CTRL + DELETE. Deletes from insertion point to end of word.

• SHIFT + CTRL + BACKSPACE. Deletes from insertion point to

beginning of line.

• SHIFT + CTRL + DELETE. Deletes from insertion point to end of

line,

Cutting, Copying, Pasting, and Replacing Text

When you select text, you can cut it and move it elsewhere or copy it to another place. The selection you cut or Copy is placed on the clipboard, an

- electi-ofii_liOlding s_a_ce_ WSen you press PASTE, the contents of the

clipboard are pasted into the document at the insertion point.

When you move a

selection, you remove or cut it from

its oaginal location

and paste it into another location.

Cut, Copy, Delete,

and Paste also appear in the Edit

menu and on the Basic Functions tool

b_r.

Word Processing 10

• To move a selection:

1. Select the item or text you want to move.

2. Press CUT. The item is removed from your document andplaced on the

clipboard, replacing any item already in the clipboard.

3. Move the insertion point to the new location.

4. Press PASTE. The contents of the clipboard are inserted into the

document, and tbe pasted text appears at the insertion point.

To copy a selection:

1. Select the item or text you want to copy.

2. Press COPY. The item remains in your document and aLso goes to the

clipboard, replacing any other item in the clipboard.

3. Move the insertion point to the location where you want the item to

appear.

Whenyou paste an

item intoa

document,it remains onthe _lipboard unlessyou replace it. So you can

continueto paste it.

4. Press PASTE. The contents of the clipboard are inserted into the document.

I_ To replace text:

1. Select the word or words you want to replace.

2. Type the replacement text. The new text replaces the original text.

_, To replace one block of text with another:

1. Select the block of text you want to replace the existing text with.

2. Press COPY or CUT. The text is placed in the clipboard.

3. Select the block of text you want to replace and press PASTE. The selection is replaced by the contents of the clipboard.

Dragging and Dropping Text

The drag and drop feature provides a quick way to move or copy text

Move _CopJ[__

Youcan onlymove text totext areas,

whichhave already been typed in. To

createa larger text area, press ENTER.

Do not release the CTRL key until

after you have

[eleased the Drag

button.

without using the clipboard.

Tomove or copy"-a-selection with drag and drop:

1. Select the text you want to move or copy.

2. Move the on-screen pointer over the selected text.

3. Hold down the Drag button. Thepointer changes to the drag anddrop

pointer.

4. To move, hold the Drag button and drag the pointer to where you want to place the selection.

To copy, press CTRL and drag the pointer.

Release the Drag button. The selected text is moved or copied to the new

/ocat_on.

Word Processing 11

Using Undo to Reverse Your Last Action

CUTreplaces the Sometimes you may delete some text or change the way it looks and

contents of the clipboard immediately decide that it was not what you wanted. If you have not done so that even Undo wi/I anything else, select Undo from the Edit menu to restore the text. Once you

notbringit back.You

canundoyourlastcut, select Undo, its name on the Edit menu changes to Redo.

butnottheonebeforeit.

l_ To undo your last editing operation:

Not allpragrams include Select Undo from the Edit menu. The text you are working on reverts to the

Undo,andnotall original.

operations can be

undone.

I_ To undo the last thing you typed:

PressCTRL + BACKSPACE.

Using Special Characters and Symbols

l_ To find and insert special characters and symbols:

Forinternationalormath

symbols clickonthe

Symbolsmenu.Tosee

allavailablecharacters, seetheAppendix. -"=_-

Once you open the Keyboard, it will stay

open until you close it.

1. Click on the SYM button in the lower fight hand comer of the screen. The Symbols On-screen Keyboard appears for tbe font you are using.

2. Click on the Symbols menu to see other choices for the font you are using. --,._ _ ,-

3. Click on the symbol or character that you want to appear in your document. The symbol or character appears on the screen.

4. Click on the window close button in the top left hand comer.

Changing Text Font, Size, Style, and Alignment

How a character looks on the screen and when it is printed is determined by its font, size, style, alignment, and other attributes.

You can apply character attributes in two ways:

• Select the text to change;, then select the attribute you want.

• Select the attributes you want; then type new text. Word Processing

applies the current attribute settings to any teat you type.

I_ To change character attributes:

1. Select the text to change.

2. Select Character Attributes from the Character menu. A dialog box appears.

Word Processing 12

Changing fonts

Tosee a sampleof the

font, selectFonts fromthe

Charactermenu; then

select Font Viewer.

Youcan also select fontsfrom the Fonts

submenuin the Character menu.

. Fill in the dialog box:

• Character Weight (%). Select the weight of the characters. Select any weight from 75 to 125.

• Character Width (%). Select the width of the characters. Select any width from 25 to 200.

• Character Spacing. Select the spacing between characters. Select any spacing from -150 to 500.

4. Click on Apply.

5. Click on Close.

Fonts are different typefaces that define how each character appears on screen and when printed. Each character has a unique design that varies from

font to font.

Word Processing contains sereral different fonts. The URW Mono font is most

like a typewriter font. It is mootospaced: every character uses the same amount of space. The other fonts are proportionally spaced., the space

taken by a character is relative to the character's width. For example, the letter

i uses less space than w.

l_ To change the font:

1. Select the text to change.

2. Click-on theFon_ iC_YrYon _e Basic Functions tool bar. A drop-douPa

menu of fonts appears.

3. Select the font. The selected text appears in the font you selected.

Changing text sizes

Ifyou usea large font

3ize, above 72points, you may need to

increasethe line spacing.Select Line

Spacing fromthe Paragraphmenu.

Text size determines how tall and wide a character is and is usually measured in points, a measurement used in the printing industry. A point is

approximately 1/72 of an inch. Therefore, 72 point text is one inch tall. Most books and magazines are written with 10 or 12 point text.

You can select from standard point sizes (9 through 72 points) or create a custom text size.

Word Processing 13

If all thehighlighted text is thesame size,

the currentsize is identifiedby a filled

radiobuttonin the Sizesmenu. If the

highlightedtext contains_rfferent

sizes,none of the point sizesis marked.

• To change the text size:

1. Select the text to change.

2. Select Sizes from the Character menu. A submenu appears.

3. Select one of the sizes from the list. Word Processing applies the size you

selected to the highlighted text.

• To change the text size incrementally:

1. Click on the Increase or Decrease Font Size buttons on the Basic Functions tool bar. The text appears in the next smaller or next larger size.

Youcanalso change

text size fromthe Sizes submenu of the

Character menu.

• To set a custom text size:

Changing text styles

1. Select the text to change.

2. Select Sizes from the Character menu. A submenu appears.

3. Select Custom Size from the submenu. A dialog box appears.

4. Select the custom point size you want (between 4 and 792).

5. Click on Apply.

6. Click on Close.

Use text styles to add emphasis to words and phrases in your document. The following styles are available:

• _Plain

• Bold

• Italic

• Underline

• Strikethru

• Superscript (e.g. ax + b 2 = cz)

• Subscript (e.g. H20)

• Boxed (with a box around i0

• Button (to resemble a button that you press)

Youcanalso change

text stylesfrom _he Basic Functionstoolbar.

Word Processing 14

• To change the style of text:

1. Select the text to change.

2. Select a style from the Styles submenu in the Character menu. The selected

text sty/e appears.

Aligning text

You can decide how text lines up along a margin: left, centered, right, and

iususqear.

-- Alignedwithleftsideofthe margin

-- Alignedwithrightsideofthe margin

_ To change text alignment:

Youcanalsoalign text

byselectingAlignment from_e Paragraph menuorfromthe AdvancedFunctions

toolbar.

1. Select the text or move the insertion point into the paragraph you want to

Using Tone in Text

You can set the text

tone before you begin O/ping ifyou want, or

select it and change it

later.

Text tone should stand out against its background for ease of reading. If the tones are too close, the text disappears into the background. By default, text

tone is black and background tone is white.

You can also increase or decrease the percentage of shading to fade or sharpen the intensity. You can also select different patterns to create a

different texture in the background.

Centeredbetweensidesofthe margin

Rushagainstbothsidesof the margin(justified)

align; then use the following keys to align the text:

Control Key Alignment

CTRL + L Left CTRE-_",_--_ _ _ Center

CTRL + R Right CTRL + J Justified

The toneyou

_select is not going

to appear on the screen exactly as

it willprint.

l_ To change the text tone:

1. Select the text to change.

2. Select Text Tone from the Character menu. A d_/og box appears.

Word Processing 15

. Fill in the dialog box:

• % Shade_ Select the percent shading for the text tone. The lower the number, the more faded the tone. A setting of zero (0) causes the text to disappear. By default, this setting is 100.

* Tone Tools. Select the text tone.

4. Click on Apply. (Continue to make changes as desired until you are satisfied with how the text looks.)

5. Click on Close; then deselect the text by clicking somewhere else on the page. Tbe text appears in the tone you chose.

• To change the text background tone:

1. Select the text to change.

2. Select Text Background Tone from the Character menu. A dialog box

appears.

3. Fill in the dialog box:

• Frilled or Unfilled. Select Filled to set other options in this dialog

box. By default, the background is unfilled.

• % Shaded. Select the percent shading for the text background tone.

The lower the number, the more faded the tone. A setting of zero (0)

causes the background to disappear. By default, this setting is 100.

• Tone Tools. Select the text background tone or shade of gray from the palette.

Word Processing 16

• Pattern. Sel.e_ct_tl3e-_attern for the text background. By default, this setting is solid. A transparent pattern is also available on this palette.

Click on Apply. (You can continue to make changes as desired until you are satisfied with how the text looks.)

Click on Close; then click somewhere on the page to deselect text and see the new text tone.

Finding and Replacing Text

Use Find and Replace to quickly find a word or phrase in your document

and, ff you like, to replace it with a different word or phrase. You can also replace all occurrences of a word or phrase in a document.

Searching for text

Find and Replace also appears in the Ec_t

menu and on the Advanced FuncOons

toolbar.

Type exactly what you want to find without any

extra spaces or characters.

You can search for any sequence of numbers, letters, spaces, and other printable characters (such as punctuation marks).

)_ To search for text:

1. Press CTRL + F. A dialog box appears.

2. Type the text you want to search for.

3. Click on either Find Next or Find Previous. Word Processing starts the

search from the insertion point forward or backward.

• If Word Processing finds a match, it highlights the text in the document. Stop the search here or click on Find Next or Find

Previous to resume the search for another match.

• For forward searches, if Word Processing reaches the end of the document, it starts searching from the beginning. For backward

searches, if Word Processing reaches the beginning of the document, it starts searching from the end. If Word Processing cannot find the

search text in the document, a message appears. Click on OK to close

.... •,his message_-7_: "

Replacing text

Click on Close.

You can replace any search text with different text.

To replace text:

1. Press CTRL + F. a dialog box appears.

2. Type the text you want to search for.

3. Enter the text that will replace the search text.

4. Click on Find Next or Find Previous. Word Processing starts the search

from the insertion point fommwd or backward. If Word Processing finds a

match, it highlights the text in the document. You have the folloua'ng cboices:

• Replace one occurrence of the selected text. To do this, click on

Replace. Stop the search here or click on Find Next to continue searching.

Word Processing 1;

Replace all occurrences of the search text with the replacement text. To do this, click on Replace All. A dialog box appears asking if you want to rep/ace a/! occurrences. Click on Yes to continue or No to quit.

Replace in Selection is the same as Replace All, except that it replaces all occurrences only within selected text.

5. Click on Close.

Using wildcards and special characters

You can use two wildcards and all special formatting characters when you search and replace text. A wadcard is a symbol that substitutes for a single

character (?.)or a series of characters (*).

For example, to f'md any word that begins with the word math, use the Multiple Characters wildcard in your search text (math*).

You can also search and replace special eAMme_$ in your document: graphics, special text, tabs, carriage returns, and page breaks.

)_ To use wildcards and special characters:

1. Press CTRL + F. The Find and Replace dialog box appears.

2. Click on Special Characters. A drop-down list appears:

Word Processing 18

_Find..It

I_pla¢o _ _'rm

_ciuJ Characters m] FI!gnore Case/P.ccents [] Hatch Portiol biot'sts

[R- Hatch AnyCharacter

- Graphic or Special Text

•_1- Tob

QI- Cardoge Return

O- _oo Brt_t

3. Select the wildcard(s) and special character(s) you want to search for:

• Match Multiple Characters. Matches text where the beginning or

end of the text might vary (such as professor and professional).

• Match/my Character. Matches text where one or more characters

might vary (such as arise and arose).

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