Brother MFC-J880DW, MFC-J680DW, DCP-J562DW, MFC-J480DW User Manual

Online User's Guide

DCP-J562DW
MFC-J480DW
MFC-J680DW
MFC-J880DW

© 2015 Brother Industries, Ltd. All rights reserved.

Home > Table of Contents

Table of Contents

Before You Use Your Brother Machine ............................................................................................... 1

Applicable Models .......................................................................................................................................... 2

Definitions of Notes ........................................................................................................................................ 3

Trademarks .................................................................................................................................................... 4

Important Note ............................................................................................................................................... 5

Introduction to Your Brother Machine................................................................................................. 6

Before Using Your Machine ........................................................................................................................... 7

Control Panel Overview ................................................................................................................................. 8

LCD Overview .............................................................................................................................................. 12

Cloud Service Notifications ................................................................................................................ 19

Settings Screen Overview ...........................................................................................................................20

Navigate the Touchscreen............................................................................................................................ 24

Access Brother Utilities (Windows®) ............................................................................................................ 25

Uninstall the Brother Software and Drivers (Windows®) .................................................................... 26

Paper Handling.................................................................................................................................... 27

Load Paper................................................................................................................................................... 28

Load Paper in the Paper Tray ............................................................................................................ 29

Load Photo or Photo L Paper in Photo Paper Tray............................................................................ 40

Load Paper in the Manual Feed Slot.................................................................................................. 43

Unprintable Area ................................................................................................................................ 47

Paper Settings.................................................................................................................................... 48

Acceptable Paper and Other Print Media........................................................................................... 52

Load Documents .......................................................................................................................................... 61

Load Documents in the Automatic Document Feeder (ADF) ............................................................. 62

Load Documents on the Scanner Glass ............................................................................................ 64

Unscannable Area.............................................................................................................................. 66

Print ...................................................................................................................................................... 67

Print from Your Computer (Windows®) ........................................................................................................ 68

Print a Photo (Windows®)................................................................................................................... 69

Print a Document (Windows®)............................................................................................................ 70

Cancel a Print Job (Windows®) .......................................................................................................... 71

Print More Than One Page on a Single Sheet of Paper (N in 1) (Windows®).................................... 72

Print as a Poster (Windows®)............................................................................................................. 73

Print on Both Sides of the Paper Automatically (Automatic 2-sided Printing) (Windows®) ................ 74

Print as a Booklet Automatically (Windows®)..................................................................................... 77

Print a Colour Document in Greyscale (Windows®) ........................................................................... 79

Prevent Smudged Printouts and Paper Jams When Printing on Both Sides of the Paper

(Windows®) ........................................................................................................................................80

Use a Preset Print Profile (Windows®) ............................................................................................... 81

Change the Default Print Settings (Windows®).................................................................................. 84

Print Settings (Windows®) .................................................................................................................. 85

Print from Your Computer (Macintosh)......................................................................................................... 90

Print a Photo (Macintosh)................................................................................................................... 91

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Print a Document (Macintosh)............................................................................................................ 92

Print on Both Sides of the Paper Automatically (Automatic 2-sided Printing) (Macintosh) ................ 93

Print More Than One Page on a Single Sheet of Paper (N in 1) (Macintosh).................................... 94

Print a Colour Document in Greyscale (Macintosh) ........................................................................... 95

Prevent Smudged Printouts and Paper Jams When Printing on Both Sides of the Paper

(Macintosh)......................................................................................................................................... 96

Print Options (Macintosh)................................................................................................................... 97

Scan.................................................................................................................................................... 103

Scan Using the Scan Button on Your Brother Machine ............................................................................. 104

Scan Photos and Graphics............................................................................................................... 105

Save Scanned Data to a Folder as a PDF File ................................................................................ 107

Save Scanned Data to a Memory Card or USB Flash Drive............................................................ 109

Scan Multiple Business Cards and Photos (Auto Crop)................................................................... 114

Scan to an Editable Text File Using OCR......................................................................................... 116

Scan to E-mail Attachment............................................................................................................... 118

Web Services for Scanning on Your Network (Windows Vista® SP2 or greater, Windows® 7 and

Windows® 8)..................................................................................................................................... 120

Change Scan Button Settings from ControlCenter4 (Windows®)..................................................... 125

Change Scan Button Settings from ControlCenter2 (Macintosh)..................................................... 129

Scan from Your Computer (Windows®)...................................................................................................... 132

Scan Using ControlCenter4 Home Mode (Windows®) ..................................................................... 133

Scan Using ControlCenter4 Advanced Mode (Windows®)............................................................... 148

Scan Using Nuance™ PaperPort™ 14SE or Other Windows® Applications .................................... 163

Scan Using Windows® Photo Gallery or Windows® Fax and Scan ................................................. 167

Install BookScan Enhancer and Whiteboard Enhancer (Windows®) ...............................................171

Scan from Your Computer (Macintosh) ...................................................................................................... 172

Scan Using ControlCenter2 (Macintosh).......................................................................................... 173

Scan Using Presto! PageManager or other TWAIN-Compliant Applications (Macintosh)................ 188

Copy ................................................................................................................................................... 194

Copy a Document ..................................................................................................................................... 195

Enlarge or Reduce Copied Images ............................................................................................................ 198

Sort Copies ................................................................................................................................................ 200

Make Page Layout Copies ( N in 1 or Poster)............................................................................................ 201

Page Layout Options for Copies ...................................................................................................... 203

2-sided Copy .............................................................................................................................................. 206

Copy on Both Sides of the Paper (1-sided to 2-sided/2-sided to 2-sided) ....................................... 207

Copy an ID Card ........................................................................................................................................ 210

Copy in Ink Save Mode ............................................................................................................................. 212

Copy Options ............................................................................................................................................. 213

Fax ...................................................................................................................................................... 217

Send a Fax.................................................................................................................................................218

Send a Fax from Your Brother Machine ........................................................................................... 219

Send a Fax Manually........................................................................................................................ 222

Send a Fax at the End of a Conversation ........................................................................................ 223

Send the Same Fax to More than One Recipient (Broadcasting) .................................................... 224

Send a Fax in Real Time.................................................................................................................. 227

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Home > Table of Contents

Send a Fax at a Specified Time (Delayed Fax)................................................................................ 228

Cancel a Fax in Progress ................................................................................................................. 229

Check and Cancel a Pending Fax.................................................................................................... 230

Fax Polling........................................................................................................................................ 231

Fax Options ...................................................................................................................................... 235

Receive a Fax ............................................................................................................................................ 237

Receive Mode Settings .................................................................................................................... 238

Fax Preview...................................................................................................................................... 245

Shrink Page Size of an Oversized Incoming Fax ............................................................................. 249

Set the Fax Receive Stamp.............................................................................................................. 250

Receive a Fax at the End of a Telephone Conversation .................................................................. 251

Memory Receive Options ................................................................................................................. 252

Remote Fax Retrieval....................................................................................................................... 260

Fax Polling........................................................................................................................................ 266

Voice Operations and Fax Numbers .......................................................................................................... 274

Voice Operations.............................................................................................................................. 275

Store Fax Numbers ..........................................................................................................................278

Set up Groups for Broadcasting ....................................................................................................... 285

Telephone Services and External Devices................................................................................................. 290

Distinctive Ring................................................................................................................................. 291

Caller ID ........................................................................................................................................... 295

FaxAbility.......................................................................................................................................... 297

Voice Over Internet Protocol (VoIP/Telephone Line Interference)....................................................299

External TAD (Telephone Answering Device)................................................................................... 300

External and Extension Telephones ................................................................................................. 304

Fax Reports ............................................................................................................................................... 310

Set the Transmission Verification Report's Style .............................................................................. 311

Set the Fax Journal's Interval Period................................................................................................ 312

PC-FAX ...................................................................................................................................................... 314

PC-FAX for Windows®...................................................................................................................... 315

PC-FAX for Macintosh...................................................................................................................... 339

PhotoCapture Center ........................................................................................................................ 342

Print Photos Directly from Media................................................................................................................ 343

Compatible Memory Cards and USB Flash Drives ..........................................................................344

Important Information about PhotoCapture Center .......................................................................... 345

Print Photos from Media Using the Photo Button on the Brother Machine ...................................... 346

Copy Photos from Media to a Computer....................................................................................................360

Before Copying Photos .................................................................................................................... 361

Copy Photos from Media Over a Local Connection ......................................................................... 362

Copy Photos from Media Over a Network Connection..................................................................... 363

Print Photos from ControlCenter4 (Windows®).......................................................................................... 364

Edit Photos Using ControlCenter4 (Windows®) ............................................................................... 366

Network .............................................................................................................................................. 368

Get Started.................................................................................................................................................369

Supported Basic Network Features.................................................................................................. 370

Network Management Software and Utilities ............................................................................................. 371

Learn about Network Management Software and Utilities ............................................................... 372

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Additional Methods of Configuring Your Brother Machine for a Wireless Network .................................... 373

Before Configuring Your Brother Machine for a Wireless Network................................................... 374

Configure Your Machine for a Wireless Network Using the One Push Method of Wi-Fi Protected

Setup™ (WPS) or AOSS™................................................................................................................ 375

Configure Your Machine for a Wireless Network Using the PIN Method of Wi-Fi Protected

Setup™ (WPS).................................................................................................................................. 377

Configure Your Machine for a Wireless Network in Ad-Hoc Mode Using a New SSID .................... 380

Configure Your Machine for a Wireless Network Settings When the SSID is Not Broadcast........... 382

Use Wi-Fi Direct®............................................................................................................................. 385

Advanced Network Features......................................................................................................................398

Print the Network Configuration Report............................................................................................ 399

Technical Information for Advanced Users................................................................................................. 400

Reset the Network Settings to Factory Default ................................................................................ 401

Print the WLAN Report..................................................................................................................... 402

Security .............................................................................................................................................. 405

Lock the Machine Settings ......................................................................................................................... 406

About Using Memory Security.......................................................................................................... 407

About Using TX Lock........................................................................................................................ 411

Mobile/Web Connect......................................................................................................................... 415

Use Web Services from Your Brother Machine.......................................................................................... 416

Use Brother Web Services.........................................................................................................................417

Print with Google Cloud Print™.................................................................................................................. 419

Print with AirPrint........................................................................................................................................ 420

Print with Mopria™...................................................................................................................................... 421

Print and Scan from a Mobile Device.........................................................................................................422

Print and Scan Using Near-Field Communication (NFC)...........................................................................423

ControlCenter .................................................................................................................................... 424

ControlCenter4 (Windows®)....................................................................................................................... 425

Change the Operation Mode in ControlCenter4 (Windows®) .......................................................... 426

Scan Using ControlCenter4 Home Mode (Windows®) ..................................................................... 428

Scan Using ControlCenter4 Advanced Mode (Windows®)............................................................... 429

Set Up the Brother Machine Using ControlCenter4 (Windows®) ..................................................... 430

Create a Custom Tab Using ControlCenter4 Advanced Mode (Windows®)..................................... 432

ControlCenter2 (Macintosh) ....................................................................................................................... 434

Scan Using ControlCenter2 (Macintosh).......................................................................................... 435

Set Up the Brother Machine Using ControlCenter2 (Macintosh)...................................................... 436

Turn the AutoLoad Feature On (Macintosh)..................................................................................... 438

Troubleshooting................................................................................................................................ 439

Error and Maintenance Messages ............................................................................................................. 440

Transfer Your Faxes or Fax Journal Report ..................................................................................... 455

Document Jams ......................................................................................................................................... 460

Document is Jammed in the Top of the ADF Unit ............................................................................ 461

Document is Jammed inside the ADF Unit....................................................................................... 462

Remove Paper Scraps Jammed in the ADF .................................................................................... 463

Printer Jam or Paper Jam .......................................................................................................................... 464

Paper is Jammed Inside and in the Front of the Machine (Jam A Inside/Front) .............................. 465

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Paper is Jammed in the Front of the Machine (Jam B Front)........................................................... 469

Paper is Jammed in the Back of the Machine (Jam C Rear) ........................................................... 472

If You Are Having Difficulty with Your Machine .......................................................................................... 474

Paper Handling and Printing Problems ............................................................................................ 475

Telephone and Fax problems ........................................................................................................... 481

Other Problems ................................................................................................................................488

Network Problems ............................................................................................................................ 490

Check the Machine Information ................................................................................................................. 499

Reset Your Brother Machine ...................................................................................................................... 500

Reset Functions ............................................................................................................................... 501

Routine Maintenance ........................................................................................................................ 502

Replace the Ink Cartridges......................................................................................................................... 503

Clean Your Brother Machine ...................................................................................................................... 506

Clean the Scanner............................................................................................................................ 507

Clean the Print Head from Your Brother Machine ............................................................................ 509

Clean the Print Head from Your Computer (Windows®)................................................................... 511

Clean the Print Head from Your Computer (Macintosh) ................................................................... 512

Clean the Machine's LCD.................................................................................................................513

Clean the Outside of the Machine .................................................................................................... 514

Clean the Machine's Printer Platen .................................................................................................. 516

Clean the Paper Feed Rollers .......................................................................................................... 517

Clean the Paper Pick-up Rollers ...................................................................................................... 519

Check Your Brother Machine .....................................................................................................................520

Check the Print Quality..................................................................................................................... 521

Check the Print Alignment from Your Brother Machine .................................................................... 525

Check the Ink Volume ...................................................................................................................... 527

Monitor Machine Status from Your Computer (Windows®) .............................................................. 529

Monitor Machine Status from Your Computer (Macintosh)............................................................... 534

Correct the Paper Feed to Clear Vertical Lines.......................................................................................... 536

Pack and Ship Your Brother Machine ........................................................................................................537

Machine Settings............................................................................................................................... 540

Change Machine Settings from the Control Panel ..................................................................................... 541

In the Event of Power Failure (Memory Storage) ............................................................................. 542

General Settings............................................................................................................................... 543

Save Your Favourite Settings as a Shortcut.....................................................................................559

Print Reports .................................................................................................................................... 562

Settings and Features Tables...........................................................................................................565

Change Machine Settings from Your Computer......................................................................................... 588

Change the Machine Settings Using Remote Setup ........................................................................ 589

Appendix............................................................................................................................................ 602

Specifications ............................................................................................................................................. 603

Enter Text on Your Brother Machine .......................................................................................................... 611

Supply Specifications ................................................................................................................................. 613

Glossary............................................................................................................................................. 614

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Home > Before You Use Your Brother Machine

Before You Use Your Brother Machine

• Applicable Models

• Definitions of Notes

• Trademarks

• Important Note

1

Home > Before You Use Your Brother Machine > Applicable Models

Applicable Models

This User's Guide applies to the following models:

1.8 inch LCD models: MFC-J480DW

2.7 inch Touchscreen LCD models: DCP-J562DW/MFC-J680DW/MFC-J880DW

Related Information

• Before You Use Your Brother Machine

2

Home > Before You Use Your Brother Machine > Definitions of Notes

Definitions of Notes

We use the following symbols and conventions throughout this User's Guide:

WARNING

WARNING indicates a potentially hazardous situation which, if not avoided, could result in death or serious
injuries.

CAUTION

CAUTION indicates a potentially hazardous situation which, if not avoided, may result in minor or moderate
injuries.

IMPORTANT

IMPORTANT indicates a potentially hazardous situation which, if not avoided, may result in damage to
property or loss of product functionality.

NOTE

NOTE specifies the operating environment, conditions for installation, or special conditions of use.

Tips icons provide helpful hints and supplementary information.

Electrical Hazard icons alert you to possible electrical shock.

Bold

Bold style identifies buttons on the machine's control panel or computer screen.

Italics

Italicised style emphasises an important point or refers you to a related topic.

[Courier New]

Courier New font identifies messages shown on the machine's LCD.

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• Before You Use Your Brother Machine

3

Home > Before You Use Your Brother Machine > Trademarks

Trademarks

Microsoft, Windows, Windows Vista, Windows Server, SharePoint, Internet Explorer, Word, Excel, PowerPoint,
OneNote and Windows Phone are either registered trademarks or trademarks of Microsoft Corporation in the
United States and/or other countries.

Apple, Macintosh, Safari, iPad, iPhone, iPod touch and OS X are trademarks of Apple Inc., registered in the
United States and other countries.

AirPrint is a trademark of Apple Inc.

Nuance and PaperPort are trademarks or registered trademarks of Nuance Communications, Inc. or its affiliates
in the United States and/or other countries.

Memory Stick PRO Duo, Memory Stick Duo, Memory Stick Micro and M2 are trademarks of Sony Corporation.

The SDHC Logo is a trademark of SD-3C, LLC.

AOSS is a trademark of Buffalo Inc.

Wi-Fi, Wi-Fi Alliance, Wi-Fi Direct and Wi-Fi Protected Access are registered trademarks of Wi-Fi Alliance®.

WPA, WPA2, Wi-Fi Protected Setup and Wi-Fi Protected Setup logo are trademarks of Wi-Fi Alliance®.

Flickr is a trademark of Yahoo! Inc.

Android, Android Market, Google Cloud Print, Google Drive, Picasa Web Albums, Google Play and Google
Chrome are trademarks of Google, Inc. Use of these trademarks are subject to Google Permissions.

Mozilla and Firefox are registered trademarks of the Mozilla Foundation.

UNIX is a registered trademark of The Open Group in the United States and other countries.

Linux is the registered trademark of Linus Torvalds in the U.S. and other countries.

The Bluetooth word mark is owned by the Bluetooth SIG, Inc. and any use of such marks by Brother Industries,
Ltd. is under license.

Intel is a trademark of Intel Corporation in the U.S. and/or other countries.

Evernote is a trademark of Evernote Corporation and used under a license.

Mopria is a trademark of Mopria Alliance, Inc.

WordPerfect is a registered trademark of Corel Corporation and/or its subsidiaries in Canada, the United States
and/or other countries.

Each company whose software title is mentioned in this manual has a Software License Agreement specific to its
proprietary programs.

Any trade names and product names of companies appearing on Brother products, related documents
and any other materials are all trademarks or registered trademarks of those respective companies.

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4

Home > Before You Use Your Brother Machine > Important Note

Important Note

• Do not use this product outside the country of purchase as it may violate the wireless telecommunication and
power regulations of that country.

• Not all models are available in all countries.

• Windows® XP in this document represents Windows® XP Professional, Windows® XP Professional x64
Edition and Windows® XP Home Edition.

• Windows Server® 2003 in this document represents Windows Server® 2003, Windows Server® 2003 x64
Edition, Windows Server® 2003 R2 and Windows Server® 2003 R2 x64 Edition.

• Windows Server® 2008 in this document represents Windows Server® 2008 and Windows Server® 2008 R2.

• In this User's Guide, the LCD messages of the MFC-J880DW are used unless otherwise specified.

• In this User's Guide, the illustrations of the MFC-J880DW are used unless otherwise specified.

• Unless otherwise specified, the screens in this manual are from Windows® 7 and OS X v10.9.x. Screens on
your computer may vary depending on your operating system.

• This documentation is for both MFC and DCP models. Where it says 'MFC' in this User's Guide, read 'MFC­xxxx' as 'DCP-xxxx'.

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5

Home > Introduction to Your Brother Machine

Introduction to Your Brother Machine

• Before Using Your Machine

• Control Panel Overview

• LCD Overview

• Settings Screen Overview

• Navigate the Touchscreen

•

Access Brother Utilities (Windows®)

Brother Utilities is an application launcher that offers convenient access to all Brother applications installed on your
computer.

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Home > Introduction to Your Brother Machine > Before Using Your Machine

Before Using Your Machine

Before attempting any printing operation, confirm the following:

• Make sure you have installed the Brother software and drivers.

• For USB or network cable users: Make sure the interface cable is physically secure.

Selecting the correct type of paper

For high quality printing, it is important to select the correct type of paper. Be sure to read the information about
acceptable paper before buying paper, and to determine the printable area depending on the settings in the
printer driver.

Simultaneous printing, scanning and faxing

Your machine can print from your computer while sending or receiving a fax into memory or while scanning a
document into the computer. Fax sending will not be stopped during printing from your computer. However, when
the machine is copying or receiving a fax on paper, it pauses the printing operation, and then continues printing
when copying or fax receiving has finished.

DCP models do not support the fax feature.

Firewall (Windows®)

If your computer is protected by a firewall and you are unable to network print, network scan, or PC-FAX, you
may need to configure the firewall settings. If you are using the Windows® Firewall and you installed the Brother

software and drivers from the CD-ROM, the necessary firewall settings have already been set. If you are using
any other personal firewall software, see the User's Guide for your software or contact the software
manufacturer.

Related Information

• Introduction to Your Brother Machine

7

Home > Introduction to Your Brother Machine > Control Panel Overview

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Control Panel Overview

MFC-J480DW

1. 1.8"(44.9 mm) Liquid Crystal Display (LCD)

Displays messages to help you set up and use the machine.

Adjust the angle of the control panel by lifting it.

2. Mode buttons

FAX

Press to switch the machine to FAX Mode.

SCAN

Press to switch the machine to SCAN Mode.

COPY

Press to switch the machine to COPY Mode.

3. Settings buttons

Clear

WEB

Press to switch the machine to WEB Mode.

Press to delete characters or to go back to the previous menu level.

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Settings

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Press to access the main menu.

OK

Press to choose a setting.

d or c

Press to adjust the ring volume while the machine is idle.

• Press to store Speed Dial and Group numbers in the machine's memory.

• Press to look up and dial numbers that are stored in the machine's memory.

Press to configure the wireless settings while the machine is idle.

a or b

Press to scroll through the menus and options.

d or c

Press to move the cursor left or right on the LCD.

4. Telephone buttons

Hook

Press before dialing to ensure a fax machine answers, and then press Mono Start or Colour Start.

If the machine is in Fax/Tel (F/T) Mode and you pick up the handset of an external telephone during the
F/T ring (pseudo/double-ring), press Hook to talk.

Redial/Pause

• Press to dial the last 30 numbers you called.

• Press to insert a pause when dialling numbers.

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5. Dial Pad

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• Use to dial fax and telephone numbers.

• Use as a keyboard to enter text or characters.

6.

• Press to stop an operation.

• Press to exit from a menu.

7.

Press to turn on the machine.

Press and hold down to turn off the machine. The LCD will display [Shutting Down] and will stay on

for a few seconds before turning itself off. If you have connected an external telephone or TAD, it is always
available.

If you turn off the machine using

prolong print head life, provide better ink efficiency, and maintain print quality, keep your machine connected
to a power source at all times.

8. Start buttons

Stop/Exit

Power On/Off

, it will still clean the print head periodically to maintain print quality. To

Mono Start

• Press to start sending faxes in monochrome.

• Press to start making copies in monochrome.

• Press to start scanning documents (in colour or monochrome depending on the scan setting).

Colour Start

• Press to start sending faxes in full colour.

• Press to start making copies in full colour.

• Press to start scanning documents (in colour or monochrome depending on the scan setting).

DCP-J562DW/MFC-J680DW/MFC-J880DW

The control panel will vary depending on your model.

1. NFC (Near Field Communication) logo

(MFC-J880DW)

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• If your Android™ device supports the NFC feature, you can print from your device or scan documents to

your device by touching it to the NFC logo on the control panel. You must download and install Brother
iPrint&Scan to your Android™ device to use this feature.

• Make sure the NFC settings of both your Brother machine and your Android™ device are set to On.

2. 2.7"(67.5 mm) Touchscreen Liquid Crystal Display (LCD)

Access menus and options by pressing them on this Touchscreen.

Adjust the angle of the Touchscreen LCD and Touchpanel by lifting it.

3. Touchpanel

(Back)

Press to go back to the previous menu.

(Home)

Press to return to the Home screen.

While the machine is in Sleep Mode, the Home icon blinks.

(Cancel)

Press to cancel an operation (available when illuminated in red).

4.

Power On/Off

Press to turn the machine on.

Press and hold down

stay on for a few seconds before turning itself off. If you have connected an external telephone or TAD, it is
always available.

If you turn the machine off using , it will still clean the print head periodically to maintain print quality. To

prolong print head life, provide better ink efficiency, and maintain print quality, keep your machine connected
to a power source at all times.

to turn the machine off. The Touchscreen will display [Shutting Down] and will

Related Information

• Introduction to Your Brother Machine

• Print and Scan Using Near-Field Communication (NFC)

11

Home > Introduction to Your Brother Machine > LCD Overview

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LCD Overview

MFC-J480DW

This screen shows the machine’s status when the machine is idle. This Home screen is also called the Ready
Mode screen. When displayed, this indicates that your machine is Ready for the next command.

1. Quiet Mode

The

The Quiet Mode setting can reduce printing noise. When Quiet Mode is turned on, the print speed becomes
slower.

2. Wireless Status

Each icon in the following table shows the wireless network status.

You can configure wireless settings by pressing on the control panel. For more information, see the

Quick Setup Guide.

3. Ink

Displays the available ink volume.

When an ink cartridge is near the end of its life or having a problem, an error icon is displayed on the ink
colour.

4. Date & Time

Displays the date and time set on the machine.

5. Faxes in memory

Displays how many received faxes are in the machine's memory.

6. Receive Mode

Displays the current Receive Mode.

• [Fax] (Fax Only)

• [F/T] (Fax/Tel)

• [TAD] (External TAD)

• [Mnl] (Manual)

(Quiet Mode) icon appears when the [Quiet Mode] setting is set to [On].

The wireless setting is disabled.

Wireless network is connected.

A three-level indicator in the LCD displays the current wireless signal strength.

The wireless access point cannot be detected.

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(For some countries)

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7

6

3

4

5

2

1

7

6

3

4

5

2

When the Distinctive Ring feature is turned on, the LCD displays [D/R].

(For New Zealand)

When the FaxAbility feature is turned on, the LCD displays [D/R].

MFC-J680DW/MFC-J880DW

There are two Home screens that you can access by pressing d or c.

From the Home screens, you can access Wi-Fi setup, Shortcuts, Ink levels and Setup screens.

Home Screen 1

This screen shows the machine’s status when the machine is idle. This Home screen is also called the Ready
Mode screen. When displayed, this indicates that your machine is Ready for the next command.

Home Screen 1 provides access to [Fax], [Copy] and [Scan] operations.

Home Screen 2

Home Screen 2 provides access to additional features, such as [Photo], [Web] and [Apps] operations.

1. Date & Time

Displays the date and time set on the machine.

2.

Quiet Mode

This icon appears when the [Quiet Mode] setting is set to [On].

The Quiet Mode setting can reduce printing noise. When Quiet Mode is turned on, the print speed becomes
slower.

3. Wireless Status

Each icon in the following table shows the wireless network status.

Your machine has not been connected to the wireless access point.

Press this button to configure wireless settings. For more information, see the Quick Setup Guide.

Wireless network is connected.

A three-level indicator in each of the Home screens displays the current wireless signal strength.

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The wireless access point cannot be detected.

The wireless setting is disabled.

You can configure wireless settings by pressing the Wireless Status button.

4. [Shortcuts]

Create Shortcuts for frequently-used operations such as sending a fax, copying, scanning and using Web
Connect.

• There are three Shortcuts screens. You can program four shortcuts on each screen.

• To display the other Shortcuts screens, press d or c.

5. [Ink]

Displays the available ink volume. Press to access the [Ink] menu.

When an ink cartridge is near the end of its life or having a problem, an error icon is displayed on the ink
colour.

6. [Settings]

Press to access the [Settings] menu.

7. Modes:

• [Fax]

Press to access Fax mode.

•

[Copy]

Press to access Copy mode.

•

[Scan]

Press to access Scan mode.

•

[Photo]

Press to access Photo mode.

•

[Web]

Press to connect the Brother machine to an Internet service.

For more information, see the Web Connect Guide: solutions.brother.com/manuals

•

[Apps]

Press to connect the Brother machine to the Brother Apps service.

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For more information, see the Web Connect Guide: solutions.brother.com/manuals

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8. [Stored Fax(es):]

When [Fax Preview] 1 is set to [Off], [Stored Fax(es)] displays how many received faxes are in the
machine's memory.

Press [Print] to print the faxes.

9. [New Fax(es):]

(MFC-J880DW)

When [Fax Preview] is set to [On], [New Fax(es)] displays how many new faxes you have received
and stored in the memory.

Press [View] to view the faxes on the Touchscreen.

10. Warning icon

The warning icon appears when there is an error or maintenance message; press [Detail] to view it,

and then press to return to Ready mode.

• This product adopts the font of ARPHIC TECHNOLOGY CO.,LTD.

DCP-J562DW

There are two Home screens that you can access by pressing d or c.

From the Home screens, you can access Wi-Fi setup, Shortcuts, Ink levels and Setup screens.

1 MFC-J880DW only

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Home Screen 1

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4

1

6

5

2

3

4

1

This screen shows the machine’s status when the machine is idle. This Home screen is also called the Ready
Mode screen. When displayed, this indicates that your machine is Ready for the next command.

Home Screen 1 provides access to [Copy], [Scan] and [Photo] operations.

Home Screen 2

Home Screen 2 provides access to additional features, such as [Web] and [Apps] operations.

1. Quiet Mode

This icon appears when the [Quiet Mode] setting is set to [On].

The Quiet Mode setting can reduce printing noise. When Quiet Mode is turned on, the print speed becomes
slower.

2. Wireless Status

Each icon in the following table shows the wireless network status.

Your machine has not been connected to the wireless access point.

Press this button to configure wireless settings. For more information, see the Quick Setup Guide.

Wireless network is connected.

A three-level indicator in each of the Home screens displays the current wireless signal strength.

The wireless access point cannot be detected.

The wireless setting is disabled.

You can configure wireless settings by pressing the Wireless Status button.

3. [Shortcuts]

Create Shortcuts for frequently-used operations such as making a copy, scanning and using Web Connect.

16

• There are three Shortcuts screens. You can program four shortcuts on each screen.

7

• To display the other Shortcuts screens, press d or c.

4. [Ink]

Displays the available ink volume. Press to access the [Ink] menu.

When an ink cartridge is near the end of its life or having a problem, an error icon is displayed on the ink
colour.

5. [Settings]

Press to access the [Settings] menu.

6. Modes:

•

• [Scan]

•

•

• [Apps]

7. Warning icon

[Copy]

Press to access Copy mode.

Press to access Scan mode.

[Photo]

Press to access Photo mode.

[Web]

Press to connect the Brother machine to an Internet service.

For more information, see the Web Connect Guide:

Press to connect the Brother machine to the Brother Apps service.

For more information, see the Web Connect Guide:

solutions.brother.com/manuals

solutions.brother.com/manuals

17

The warning icon appears when there is an error or maintenance message; press [Detail] to view it,

and then press to return to Ready mode.

• This product adopts the font of ARPHIC TECHNOLOGY CO.,LTD.

Related Information

• Introduction to Your Brother Machine

• Cloud Service Notifications

• Reduce Printing Noise

• Reset Functions

• Reset Your Brother Machine

• Check the Ink Volume

• Settings Screen Overview

• Error and Maintenance Messages

18

Home > Introduction to Your Brother Machine > LCD Overview > Cloud Service Notifications

Cloud Service Notifications

Related Models: DCP-J562DW/MFC-J680DW/MFC-J880DW

If you use Brother Web Connect and [New Function Notice] is set to [On], notifications about cloud
services will appear on the Home screen.

Check for new notifications by pressing [Detail].

Related Information

• LCD Overview

19

Home > Introduction to Your Brother Machine > Settings Screen Overview

4

1

3

2

6

7

8

5

Settings Screen Overview

Related Models: DCP-J562DW/MFC-J680DW/MFC-J880DW

MFC-J680DW

The Touchscreen shows the machine's status when you press [Settings].

Use the Settings menu to access all of your Brother machine's settings.

1. [Maintenance]

Press to access the [Maintenance] menu.

Use options in the Maintenance menu to check and improve print quality, clean the print head and check the
ink volume.

2. [Paper Type]

Press to access the [Paper Type] menu.

3. [Quiet Mode]

Displays the Quiet Mode setting.

Press to access the [Quiet Mode] menu.

When this menu is set to [On],

4. Receive Mode

Displays the current Receive Mode.

• [Fax] (Fax Only)

• [Fax/Tel]

• [External TAD]

• [Manual]

(For some countries)

When the Distinctive Ring feature is turned on, the Touchscreen displays [D/R].

(For New Zealand)

When the FaxAbility feature is turned on, the Touchscreen displays [D/R].

is displayed on the Home screen.

5. [Date & Time]

Displays the date and time.

Press to access the [Date & Time] menu.

6. [Wi-Fi]

Press to set up a wireless network connection.

20

If you are using a wireless connection, a three-level indicator on the screen displays the current wireless

1

3

2

5

6

7

4

signal strength.

7. [Paper Size]

Press to access the [Paper Size] menu.

8. [All Settings]

Press to access a menu of all of your machine's settings.

DCP-J562DW

The Touchscreen shows the machine's status when you press [Settings].

Use the Settings menu to access all of your Brother machine's settings.

1. [Maintenance]

Press to access the [Maintenance] menu.

Use options in the Maintenance menu to check and improve print quality, clean the print head and check the
ink volume.

2. [Paper Type]

Press to access the [Paper Type] menu.

3. [Quiet Mode]

Displays the Quiet Mode setting.

Press to access the [Quiet Mode] menu.

When this menu is set to [On],

4. [Date & Time]

Displays the date and time.

Press to access the [Date & Time] menu.

5. [Wi-Fi]

Press to set up a wireless network connection.

If you are using a wireless connection, a three-level indicator on the screen displays the current wireless

signal strength.

6. [Paper Size]

Press to access the [Paper Size] menu.

7. [All Settings]

Press to access a menu of all of your machine's settings.

is displayed on the Home screen.

MFC-J880DW

The Touchscreen shows the machine's status when you press [Settings].

Use the Settings menu to access all of your Brother machine's settings.

21

4

1

3

2

6

7

8

5

1. [Maintenance]

Press to access the [Maintenance] menu.

Use options in the Maintenance menu to check and improve print quality, clean the print head and check the
ink volume.

2. [Quiet Mode]

Displays the Quiet Mode setting.

Press to access the [Quiet Mode] menu.

When this menu is set to [On], is displayed on the Home screen.

3. [Fax Preview]

Displays the Fax Preview setting.

Press to access the [Fax Preview] menu.

4. Receive Mode

Displays the current Receive Mode.

• [Fax] (Fax Only)

• [Fax/Tel]

• [External TAD]

• [Manual]

(For some countries)

When the Distinctive Ring feature is turned on, the Touchscreen displays [D/R].

(For New Zealand)

When the FaxAbility feature is turned on, the Touchscreen displays [D/R].

5. [Date & Time]

Displays the date and time.

Press to access the [Date & Time] menu.

6. [Wi-Fi]

Press to set up a wireless network connection.

If you are using a wireless connection, a three-level indicator on the screen displays the current wireless

signal strength.

7. [Tray Setting]

Press to access the [Tray Setting] menu.

Use options in the Tray setting menu to change the paper size and type.

8. [All Settings]

Press to access a menu of all of your machine's settings.

22

Related Information

• Introduction to Your Brother Machine

• LCD Overview

• Check the Ink Volume

• Distinctive Ring

23

Home > Introduction to Your Brother Machine > Navigate the Touchscreen

Navigate the Touchscreen

Related Models: DCP-J562DW/MFC-J680DW/MFC-J880DW

• Press your finger on the Touchscreen to display and access all the settings and features and their available
options. Press d c or a b to scroll through them.

IMPORTANT

DO NOT press the Touchscreen with a sharp object such as a pen or stylus. It may damage the machine.

DO NOT touch the Touchscreen immediately after plugging in the power cord or turning on the machine.
Doing this may cause an error.

Related Information

• Introduction to Your Brother Machine

24

Home > Introduction to Your Brother Machine > Access Brother Utilities (Windows®)

Access Brother Utilities (Windows®)

Brother Utilities is an application launcher that offers convenient access to all Brother applications installed on

your computer.

1. Do one of the following:

• (Windows® XP, Windows Vista® and Windows® 7)

Click

• (Windows® 8)

Tap or click (Brother Utilities) either on the Start screen or the desktop.

• (Windows® 8.1)

Move your mouse to the lower left corner of the Start screen and click

based device, swipe up from the bottom of the Start screen to bring up the Apps screen).

When the Apps screen appears, tap or click (Brother Utilities).

2. Select your machine.

(Start) > All Programs > Brother > Brother Utilities.

(if you are using a touch-

3. Choose the operation you want to use.

Related Information

• Introduction to Your Brother Machine

• Uninstall the Brother Software and Drivers (Windows®)

25

Home > Introduction to Your Brother Machine > Access Brother Utilities (Windows®) > Uninstall the Brother

Software and Drivers (Windows®)

Uninstall the Brother Software and Drivers (Windows®)

1. Do one of the following:

• (Windows® XP, Windows Vista® and Windows® 7)

Click (Start) > All Programs > Brother > Brother Utilities.

• (Windows® 8)

Tap or click

• (Windows® 8.1)

Move your mouse to the lower left corner of the Start screen and click

based device, swipe up from the bottom of the Start screen to bring up the Apps screen).

When the Apps screen appears, tap or click (Brother Utilities).

2. Click the drop-down list, and then select your model name (if not already selected). Click Tools in the left
navigation bar, and then click Uninstall.

Follow the instructions in the dialog box to uninstall the software and drivers.

(Brother Utilities) either on the Start screen or the desktop.

(if you are using a touch-

Related Information

• Access Brother Utilities (Windows®)

26

Home > Paper Handling

Paper Handling

• Load Paper

• Load Documents

27

Home > Paper Handling > Load Paper

Load Paper

• Load Paper in the Paper Tray

• Load Photo or Photo L Paper in Photo Paper Tray

Use the photo paper tray, which is located on the top of the output paper tray cover, to print on Photo (10 x 15 cm) or Photo
L (89 x 127 mm) size paper.

• Load Paper in the Manual Feed Slot

Load special print media in this slot one sheet at a time.

• Unprintable Area

• Paper Settings

• Acceptable Paper and Other Print Media

The print quality can be affected by the type of paper you use in the machine.

• Error and Maintenance Messages

• Paper Handling and Printing Problems

28

Home > Paper Handling > Load Paper > Load Paper in the Paper Tray

Load Paper in the Paper Tray

• Load Cut-Sheet Paper or Photo 2L Paper in the Paper Tray

• Load Photo Paper in the Paper Tray

• Load Envelopes in the Paper Tray

29

Home > Paper Handling > Load Paper > Load Paper in the Paper Tray > Load Cut-Sheet Paper or Photo

2

1

1

2L Paper in the Paper Tray

Load Cut-Sheet Paper or Photo 2L Paper in the Paper Tray

• If the [Check Paper] setting is set to [On] and you pull the paper tray out of the machine, a message
appears on the LCD asking if you want to change the paper type and paper size. Change the Paper Size and
Paper Type settings if needed, following the on-screen instructions.

• Load only one size and type of paper in the paper tray at a time.

• When you load a different paper size in the tray, you must change the Paper Size setting in the machine or
the paper size setting on your computer.

1. If the paper support flap (1) is open, close it, and then close the paper support (2).

2. Pull the paper tray completely out of the machine.

3. Open the output paper tray cover (1).

4. Gently press and slide the paper width guides (1) and then the paper length guide (2) to fit the paper size.

30

1

2

5. Fan the stack of paper well to avoid paper jams and misfeeds.

1

Always make sure the paper is not curled or wrinkled.

6. Gently load paper in the paper tray with the printing surface face down.

Make sure the paper is flat in the tray and the paper length guide (1) touches the edges of the paper.

31

IMPORTANT

1

2

1

• Be careful not to push the paper in too far; it may lift at the back of the tray and cause paper feed
problems.

• Loading more than 20 sheets of Photo 2L (13 x 18 cm) paper may cause paper jams.

To add paper before the tray is empty, remove the paper from the tray and combine it with the paper you
are adding. Always fan the stack of paper well to prevent the machine from feeding multiple pages.

7. Gently adjust the paper width guides (1) to fit the paper.

Make sure the paper guides touch the edges of the paper.

8. Close the output paper tray cover.

9. Slowly push the paper tray completely into the machine.

10. While holding the paper tray in the machine, pull out the paper support (1) until it locks into place, and then
unfold the paper support flap (2).

32

Related Information

• Load Paper in the Paper Tray

• Change the Check Paper Size Setting

• Choose the Right Print Media

• Change the Paper Size and Paper Type

33

Home > Paper Handling > Load Paper > Load Paper in the Paper Tray > Load Photo Paper in the Paper

2

1

1

Tray

Load Photo Paper in the Paper Tray

• If the [Check Paper] setting is set to [On] and you pull the paper tray out of the machine, a message
appears on the LCD asking if you want to change the paper type and paper size. Change the Paper Size and
Paper Type settings if needed, following the on-screen instructions.

• Load only one size and type of paper in the paper tray at a time.

• When you load a different paper size in the tray, you must change the Paper Size setting in the machine or
the paper size setting on your computer.

1. If the paper support flap (1) is open, close it, and then close the paper support (2).

2. Pull the paper tray completely out of the machine.

3. Open the output paper tray cover (1).

4. Gently press and slide the paper width guides (1) to fit the paper size, and then lift up the stopper (2).

34

1

2

5. Close the output paper tray cover.

1

6. Load up to 20 sheets of Photo paper with the printing surface face down.

Loading more than 20 sheets of photo paper may cause paper jams.

7. Gently adjust the paper guides (1) to fit the paper.

Make sure the paper width guides touch the edges of the paper and the paper is flat in the tray.

8. Slowly push the paper tray completely into the machine.

35

9. While holding the paper tray in the machine, pull out the paper support (1) until it locks into place, and then

2

1

unfold the paper support flap (2).

Related Information

• Load Paper in the Paper Tray

• Change the Check Paper Size Setting

• Choose the Right Print Media

• Change the Paper Size and Paper Type

36

Home > Paper Handling > Load Paper > Load Paper in the Paper Tray > Load Envelopes in the Paper

2

1

1

Tray

Load Envelopes in the Paper Tray

• If the [Check Paper] setting is set to [On] and you pull the paper tray out of the machine, a message
appears on the LCD asking if you want to change the paper type and paper size. Change the Paper Size and
Paper Type settings if needed, following the on-screen instructions.

• Load only one size and type of paper in the paper tray at a time.

• When you load a different paper size in the tray, you must change the Paper Size setting in the machine or
the paper size setting on your computer.

• Before loading envelopes in the tray, press the corners and sides of the envelopes to make them as flat as
possible.

See Related Information.

1. If the paper support flap (1) is open, close it, and then close the paper support (2).

2. Pull the paper tray completely out of the machine.

3. Open the output paper tray cover (1).

4. Load up to 10 envelopes in the paper tray with the printing surface face down. Loading more than 10
envelopes may cause paper jams.

If the envelope flaps are on the long edge, load the envelopes with the flap on the left, as shown in the
illustration. Gently press and slide the paper width guides (1) and paper length guide (2) to fit the size of the
envelopes.

Make sure the envelopes are flat in the tray.

37

1

2

IMPORTANT

2

1

If envelopes are "double-feeding," load one envelope in the paper tray at a time.

5. Close the output paper tray cover.

6. Slowly push the paper tray completely into the machine.

7. While holding the paper tray in the machine, pull out the paper support (1) until it locks into place, and then
unfold the paper support flap (2).

Related Information

• Load Paper in the Paper Tray

• About Envelopes

38

• Change the Check Paper Size Setting

• Choose the Right Print Media

• Change the Paper Size and Paper Type

39

Home > Paper Handling > Load Paper > Load Photo or Photo L Paper in Photo Paper Tray

2

1

1

2

Load Photo or Photo L Paper in Photo Paper Tray

Related Models: DCP-J562DW/MFC-J680DW/MFC-J880DW

Use the photo paper tray, which is located on the top of the output paper tray cover, to print on Photo (10 x 15
cm) or Photo L (89 x 127 mm) size paper.

• When you use the photo paper tray, you do not have to remove the paper from the tray beneath it.

• If the [Check Paper] setting is set to [On] and you pull the paper tray out of the machine, a message
appears on the LCD asking if you want to change the paper type and paper size. Change the Paper Size and
Paper Type settings if needed, following the on-screen instructions.

• Load only one size and type of paper in the paper tray at a time.

• When you load a different paper size in the tray, you must change the Paper Size setting in the machine or
the paper size setting on your computer.

1. If the paper support flap (1) is open, close it, and then close the paper support (2).

2. Pull the paper tray completely out of the machine.

3. Press the blue photo paper tray release button (1) and slide whole the output paper tray cover forward until it
locks into the photo printing position (2).

4. Load up to 20 sheets of Photo or Photo L paper in the photo paper tray with the printing surface face down.

Loading more than 20 sheets of photo paper may cause paper jams.

40

5. Gently adjust the paper width guides (1) to fit the paper. Make sure the paper width guides touch the edges of

1

the paper and the paper is flat in the tray.

6. Slowly push the paper tray completely into the machine.

Do not open the paper support and the paper support flap when using the photo paper tray. Otherwise it is
difficult to take out the printouts.

IMPORTANT

When you have finished printing photos, return the photo paper tray to the Normal printing position. If you
do not, you will get a [No Paper Fed] error when you use cut sheet paper.

Photo Paper Tray in the Normal printing position

Photo Paper Tray in the Photo printing position

Related Information

• Load Paper

• Error and Maintenance Messages

41

• Paper Handling and Printing Problems

42

Home > Paper Handling > Load Paper > Load Paper in the Manual Feed Slot

Load Paper in the Manual Feed Slot

Related Models: DCP-J562DW/MFC-J680DW/MFC-J880DW

Load special print media in this slot one sheet at a time.

The machine automatically turns on Manual Feed mode when you put paper in the manual feed slot.

1. Open the manual feed slot cover.

2. Lift up the paper support.

3. Slide the manual feed slot paper guides to fit the width of the paper you are using.

4. Load only one sheet of paper in the manual feed slot with the printing surface face up.

43

When you are using envelopes, load the envelopes with the printing surface face up and the flap on the left
as shown in the illustration.

See Related Information.

IMPORTANT

• DO NOT load more than one sheet of paper in the manual feed slot at any one time. Doing this may
cause a paper jam. When printing multiple pages, do not feed the next sheet of paper until the
Touchscreen displays a message instructing you to feed the next sheet.

44

• DO NOT load paper in the manual feed slot when you are printing from the paper tray. Doing this may

2

1

cause a paper jam.

5. Using both hands, gently adjust the manual feed slot paper guides to fit the paper.

• DO NOT press the paper guides too tightly against the paper. Doing this may cause the paper to fold
and jam.

• Place the paper in the centre of the manual feed slot between the paper guides. If the paper is not
centred, pull it out and insert it again in the centre position.

6. Using both hands, push one sheet of paper into the manual feed slot until the front edge touches the paper
feed rollers. Let go of the paper when you hear the machine pull it. The LCD displays [Manual Feed Slot
ready.]. Read the instruction displayed on the LCD, and then press [OK].

When loading an envelope, or a sheet of thick paper, push the envelope into the manual feed slot until you
feel the paper feed rollers grab it.

7. While holding the paper tray in the machine, pull out the paper support (1) until it locks into place, and then
unfold the paper support flap (2).

45

• If the document does not fit on one sheet, the machine will prompt you to load another sheet of paper.
Place another sheet of paper in the manual feed slot, and then press [OK] on the Touchscreen.

• Make sure printing has finished before you close the manual feed slot cover.

• When paper is placed in the manual feed slot, the machine always prints from the manual feed slot.

• The machine will eject paper loaded in the manual feed slot while a test page, fax, or report is being
printed.

• The machine will eject paper loaded in the manual feed slot during the machine's cleaning process.
Wait until the machine finishes its cleaning, and then load paper in the manual feed slot.

Related Information

• Load Paper

• About Envelopes

• Choose the Right Print Media

• Error and Maintenance Messages

46

Home > Paper Handling > Load Paper > Unprintable Area

Unprintable Area

The unprintable area depends on the settings in the application you are using. The figures below show the
unprintable areas on cut-sheet paper and envelopes. The machine can print in the shaded areas of cut-sheet
paper only when the Borderless print feature is available and turned on.

Cut-Sheet Paper

Envelopes

Top (1)

Cut-Sheet 3 mm 3 mm 3 mm 3 mm

Envelopes 12 mm 3 mm 12 mm 3 mm

The Borderless print feature is not available for envelopes and 2-sided printing.

Left (2) Bottom (3) Right (4)

Related Information

• Load Paper

• Paper Handling and Printing Problems

47

Home > Paper Handling > Load Paper > Paper Settings

Paper Settings

• Change the Paper Size and Paper Type

Set the Paper Size and Paper Type settings for the paper tray.

• Change the Check Paper Size Setting

If the Check Paper setting is set to [On] and you pull the paper tray out of the machine, the LCD displays a message
asking if you want to change the Paper Size and Paper Type settings.

• Shrink Page Size of an Oversized Incoming Fax

48

Home > Paper Handling > Load Paper > Paper Settings > Change the Paper Size and Paper Type

Change the Paper Size and Paper Type

Set the Paper Size and Paper Type settings for the paper tray.

• To get the best print quality, set the machine for the type of paper you are using.

• When you change the size of the paper you load in the tray, you must change the Paper Size setting on the
LCD at the same time.

>> MFC-J480DW
>> DCP-J562DW/MFC-J680DW/MFC-J880DW

MFC-J480DW

1. Press Settings.

2. Press a or b to select the following:

a. Select [General Setup]. Press OK.

b. Select [Paper Type]. Press OK.

c. Select [Plain Paper], [Inkjet Paper], [Brother BP71] or [Other Glossy]. Press OK.

d. Select [Paper Size]. Press OK.

e. Select the paper size option you want, and then press OK.

3. Press Stop/Exit.

The machine ejects paper with the printed surface face up onto the paper tray at the front of the machine.
When you use glossy paper, remove each sheet at once to prevent smudging or paper jams.

DCP-J562DW/MFC-J680DW/MFC-J880DW

1. Do one of the following:

• (DCP-J562DW/MFC-J680DW)

Press

• (MFC-J880DW)

Press

2. Press a or b to display the [Plain Paper], [Inkjet Paper], [Brother BP71] or [Other Glossy]
option, and then press the option you want.

3. Press [Paper Size].

4. Press a or b to display the paper size options, and then press the option you want.

5. Press

The machine ejects paper with the printed surface face up onto the paper tray at the front of the machine.
When you use glossy paper, remove each sheet at once to prevent smudging or paper jams.

[Settings] > [Paper Type].

[Settings] > [Tray Setting] > [Paper Type].

.

Related Information

• Paper Settings

• Load Cut-Sheet Paper or Photo 2L Paper in the Paper Tray

• Load Photo Paper in the Paper Tray

• Load Envelopes in the Paper Tray

• Acceptable Paper and Other Print Media

• Error and Maintenance Messages

49

• Paper Handling and Printing Problems

50

Home > Paper Handling > Load Paper > Paper Settings > Change the Check Paper Size Setting

Change the Check Paper Size Setting

If the Check Paper setting is set to [On] and you pull the paper tray out of the machine, the LCD displays a
message asking if you want to change the Paper Size and Paper Type settings.

The default setting is [On].

>> MFC-J480DW
>> DCP-J562DW/MFC-J680DW/MFC-J880DW

MFC-J480DW

1. Press Settings.

2. Press a or b to select the following:

a. Select [General Setup]. Press OK.

b. Select [Check Paper]. Press OK.

c. Select [On] or [Off]. Press OK.

3. Press Stop/Exit.

DCP-J562DW/MFC-J680DW/MFC-J880DW

1. Press [Settings] > [All Settings] > [General Setup] > [Check Paper].

2. Press [On] or [Off].

3. Press .

Related Information

• Paper Settings

• Load Cut-Sheet Paper or Photo 2L Paper in the Paper Tray

• Load Photo Paper in the Paper Tray

• Load Envelopes in the Paper Tray

• Error and Maintenance Messages

51

Home > Paper Handling > Load Paper > Acceptable Paper and Other Print Media

Acceptable Paper and Other Print Media

The print quality can be affected by the type of paper you use in the machine.

To get the best print quality for the settings you have chosen, always set the Paper Type to match the type of
paper you load.

You can use plain paper, inkjet paper (coated paper), glossy paper, recycled paper and envelopes.

We recommend testing various paper types before buying large quantities.

For best results, use Brother paper.

• When you print on inkjet paper (coated paper) and glossy paper, be sure to choose the proper print media in
the Basic tab of the printer driver or in the Paper Type setting on the machine.

• When you print on Brother Photo paper, load one extra sheet of the same photo paper in the paper tray.

• When using photo paper, remove each sheet at once to prevent smudging or paper jams.

• Avoid touching the printed surface of the paper immediately after printing; the surface may not be completely
dry and may stain your fingers.

Related Information

• Load Paper

• Recommended Print Media

• Handle and Use Print Media

• About Envelopes

• Choose the Right Print Media

• Change the Paper Size and Paper Type

• Paper Handling and Printing Problems

52

Home > Paper Handling > Load Paper > Acceptable Paper and Other Print Media > Recommended Print

Media

Recommended Print Media

For the best print quality, we recommend using the Brother paper listed in the table.

If Brother paper is not available in your country, we recommend testing various paper types before purchasing
large quantities.

Brother paper

Paper Type

A4 Plain BP60PA

A4 Glossy Photo BP71GA4

A4 Inkjet (Matte) BP60MA

10 x 15 cm Glossy Photo BP71GP

Item

Related Information

• Acceptable Paper and Other Print Media

53

Home > Paper Handling > Load Paper > Acceptable Paper and Other Print Media > Handle and Use Print

1

1

Media

Handle and Use Print Media

• Store paper in its original packaging and keep it sealed. Keep the paper flat and away from moisture, direct
sunlight and heat.

• Avoid touching the shiny (coated) side of photo paper.

IMPORTANT

DO NOT use the following kinds of paper:

• Damaged, curled, wrinkled, or irregularly shaped

1. 2 mm or greater curl may cause jams to occur.

• Extremely shiny or highly textured

• Paper that cannot be arranged uniformly when stacked

• Paper made with a short grain

Paper capacity of the output paper tray cover

Up to 50 sheets of A4 80 gsm paper.

• Photo paper must be picked up from the output paper tray cover one page at a time to avoid smudging.

Related Information

• Acceptable Paper and Other Print Media

54

Home > Paper Handling > Load Paper > Acceptable Paper and Other Print Media > About Envelopes

About Envelopes

• Use envelopes that weigh from 80 to 95 gsm.

• Some envelope sizes require that you set margins in the application. Make sure you do a test print first before
printing many envelopes.

IMPORTANT

DO NOT use envelopes that:

• Are loosely constructed

• Have windows

• Are embossed (have raised writing on them)

• Have clasps or staples

• Are pre-printed on the inside

• Are self-adhesive

• Have double flaps

Self-adhesive

You may experience paper feed problems caused by the thickness, size and flap shape of the envelopes you
are using.

• Before loading envelopes in the tray, press the flaps, edges and corners to make them as flat as possible, as
shown in the illustrations.

Double flaps

Fan the stack of envelopes well to avoid paper jams and misfeeds.

IMPORTANT

If envelopes are "double-feeding," load one envelope in the paper tray at a time.

55

Related Information

• Acceptable Paper and Other Print Media

• Load Envelopes in the Paper Tray

• Load Paper in the Manual Feed Slot

56

Home > Paper Handling > Load Paper > Acceptable Paper and Other Print Media > Choose the Right Print

Media

Choose the Right Print Media

• Paper Type and Paper Size for Each Operation

• Paper Capacity of the Paper Trays

• Paper Weight and Thickness

• Load Cut-Sheet Paper or Photo 2L Paper in the Paper Tray

• Load Photo Paper in the Paper Tray

• Load Envelopes in the Paper Tray

• Load Paper in the Manual Feed Slot

Load special print media in this slot one sheet at a time.

57

Home > Paper Handling > Load Paper > Acceptable Paper and Other Print Media > Choose the Right Print

Media > Paper Type and Paper Size for Each Operation

Paper Type and Paper Size for Each Operation

Paper Type Paper Size Usage

Fax

1

Copy Photo

Capture 2

Printer

Cut-Sheet A4 210 x 297 mm

(8.3 x 11.7 in.)

Letter 215.9 x 279.4

mm (8 1/2 x 11
in.)

Legal

3

215.9 x 355.6
mm (8 1/2 x 14
in.)

Executive 184.1 x 266.7

mm (7 1/4 x 10
1/2 in.)

JIS B5

3

182 x 257 mm
(7.2 x 10.1 in.)

A5 148 x 210 mm

(5.8 x 8.3 in.)

A6 105 x 148 mm

(4.1 x 5.8 in.)

Cards Photo 10 x 15 cm (4 x 6

in.)

Photo L 9 x 13 cm (3.5 x

5 in.)

Yes Yes Yes Yes

Yes Yes Yes Yes

- Yes - Yes

- - - Yes

- - - Yes

- Yes - Yes

- - - Yes

- Yes Yes Yes

- - - Yes

Photo 2L 13 x 18 cm (5 x 7

in.)

Index Card 13 x 20 cm (5 x 8

in.)

Envelopes C5 Envelope 162 x 229 mm

(6.4 x 9 in.)

DL Envelope 110 x 220 mm

(4.3 x 8.7 in.)

Com-10 104.7 x 241.3

mm (4 1/8 x 9 1/2
in.)

Monarch 98.4 x 190.5 mm

(3 7/8 x 7 1/2 in.)

1

MFC models only

2

DCP-J562DW/MFC-J680DW/MFC-J880DW only

3

Supported only in some countries.

Related Information

• Choose the Right Print Media

- - Yes Yes

- - - Yes

- - - Yes

- - - Yes

- - - Yes

- - - Yes

58

Home > Paper Handling > Load Paper > Acceptable Paper and Other Print Media > Choose the Right Print

Media > Paper Capacity of the Paper Trays

Paper Capacity of the Paper Trays

Paper Size

1

Paper Tray A4, Executive, Letter, JIS

B5, A5, A6, Envelopes
(Com-10, DL, C5,
Monarch), Photo (10 x 15
cm), Photo 2L (13 x 18 cm)
and Index Card (127 x 203
mm)

Photo Paper Tray
(DCP-J562DW/

Photo (10 x 15 cm) and

Photo L (89 x 127 mm)
MFC-J680DW/
MFC-J880DW)

Manual Feed Slot
(DCP-J562DW/
MFC-J680DW/
MFC-J880DW)

A4, Executive, Letter, Legal,

JIS B5, A5, A6, Envelopes

(Com-10, DL, C5,

Monarch), Photo (10 x 15

cm), Photo L (89 x 127

mm), Photo 2L (13 x 18 cm)

and Index Card (127 x 203

mm)

1

Legal and JIS B5 size paper are supported only in some countries.

2

When using plain paper 80 gsm

Paper Types No. of sheets

Plain Paper, Recycled

100

2

Paper

Inkjet Paper 20

Glossy Paper, Photo 20

Index Card 30

Envelopes 10

Plain Paper, Inkjet Paper,

20
Glossy Paper, Recycled
Paper and Photo

Plain Paper, Inkjet Paper,

1
Glossy Paper, Recycled
Paper, Photo and
Envelopes

Related Information

• Choose the Right Print Media

59

Home > Paper Handling > Load Paper > Acceptable Paper and Other Print Media > Choose the Right Print

Media > Paper Weight and Thickness

Paper Weight and Thickness

Paper Type Weight Thickness

Cut-Sheet Plain Paper, Recycled

Paper

Inkjet Paper 64 to 200 gsm 0.08 to 0.25 mm

Glossy Paper 1

Cards

Envelopes 80 to 95 gsm Up to 0.52 mm

1

BP71 260 gsm paper is specially designed for Brother inkjet machines.

Photo Card

Index Card Up to 120 gsm Up to 0.15 mm

1

64 to 120 gsm 0.08 to 0.15 mm

Up to 220 gsm Up to 0.25 mm

Up to 220 gsm Up to 0.25 mm

Related Information

• Choose the Right Print Media

• Paper Handling and Printing Problems

60

Home > Paper Handling > Load Documents

Load Documents

• Load Documents in the Automatic Document Feeder (ADF)

The ADF can hold up 20 pages and feeds each sheet individually.

• Load Documents on the Scanner Glass

• Unscannable Area

The unscannable area of a page depends on the settings in the application you are using. The figures below show the
typical unscannable measurements.

61

Home > Paper Handling > Load Documents > Load Documents in the Automatic Document Feeder (ADF)

1

1

Load Documents in the Automatic Document Feeder (ADF)

Related Models: MFC-J480DW/MFC-J680DW/MFC-J880DW

The ADF can hold up 20 pages and feeds each sheet individually.

(Documents that are longer than 297 mm must be fed one page at a time.)

Use paper that is within the sizes and weights shown in the table. Always fan the pages before placing them in
the ADF.

Document Sizes and Weights

Length:

Width: 148 to 215.9 mm

Paper Weight: 64 to 90 gsm

148 to 355.6 mm

IMPORTANT

• DO NOT pull on the document while it is feeding.

• DO NOT use paper that is curled, wrinkled, folded, ripped, stapled, paper clipped, pasted or taped.

• DO NOT use cardboard, newspaper or fabric.

• Make sure documents with correction fluid or written in ink are completely dry.

1. Lift up and unfold the ADF document support (1).

2. Fan the pages well.

3. Adjust the paper guides (1) to fit the width of your document.

4. Place your document, face down, top edge first in the ADF underneath the paper guides until you feel the

document touch the feed rollers and the LCD displays [ADF Ready.].

IMPORTANT

DO NOT leave any documents on the scanner glass. If you do this, the ADF may jam.

62

Related Information

• Load Documents

• Copy a Document

• Error and Maintenance Messages

• Telephone and Fax problems

• Other Problems

63

Home > Paper Handling > Load Documents > Load Documents on the Scanner Glass

Load Documents on the Scanner Glass

Use the scanner glass to fax, copy, or scan one page at a time.

Document Sizes Supported

Length:

Width: Up to 215.9 mm

Weight: Up to 2 kg

(ADF models)

To use the scanner glass, the ADF must be empty and the ADF document support must be closed.

1. Lift the document cover.

2. Place the document face down in the upper left corner of the scanner glass, aligned with the arrow.

Up to 297 mm

3. Close the document cover.

IMPORTANT

If you are scanning a book or thick document, DO NOT slam or press on the document cover.

Related Information

• Load Documents

• Copy a Document

• Telephone and Fax problems

64

• Other Problems

65

Home > Paper Handling > Load Documents > Unscannable Area

Unscannable Area

The unscannable area of a page depends on the settings in the application you are using. The figures below
show the typical unscannable measurements.

Usage Document Size Top (1)

Bottom (3)

Fax A4 3 mm

Letter 4 mm

Legal

Copy All paper sizes 3 mm

Scan 1 mm 1 mm

1

The unscannable area is 1 mm when using the ADF.

Left (2)

Right (4)

3 mm

Related Information

• Load Documents

1

66

Home > Print

Print

•

Print from Your Computer (Windows®)

• Print from Your Computer (Macintosh)

67

Home > Print > Print from Your Computer (Windows®)

Print from Your Computer (Windows®)

•

Print a Photo (Windows®)

•

Print a Document (Windows®)

•

Cancel a Print Job (Windows®)

If a print job was sent to the print queue and did not print, or was sent to the print queue in error, you may have to delete it
to allow subsequent jobs to print.

•

Print More Than One Page on a Single Sheet of Paper (N in 1) (Windows®)

•

Print as a Poster (Windows®)

Enlarge your print size and print the document in poster mode.

•

Print on Both Sides of the Paper Automatically (Automatic 2-sided Printing) (Windows®)

•

Print as a Booklet Automatically (Windows®)

Use this option to print a document in booklet format using 2-sided printing. The document's pages will be arranged
according to the correct page number and will allow you to fold at the centre of the print output without having to change
the order of the printed pages.

•

Print a Colour Document in Greyscale (Windows®)

Greyscale mode makes the print processing speed faster than colour mode. If your document contains colour, selecting
Greyscale mode prints your document in 256 levels of greyscale.

•

Prevent Smudged Printouts and Paper Jams When Printing on Both Sides of the Paper (Windows®)

Some types of print media may need more drying time when using the 2-sided feature. Change the Advanced 2-sided
Settings option if you have problems with smudged 2-sided printouts or paper jams.

•

Use a Preset Print Profile (Windows®)

Print Profiles are presets designed to give you quick access to frequently-used printing configurations.

•

Change the Default Print Settings (Windows®)

When you change print settings from within a program, the changes apply only to the items you are printing in that
program, at that time. To select print settings to use for all of your Windows® programs, all the time, use these steps to

change the default print settings.

•

Print Settings (Windows®)

68

Home > Print > Print from Your Computer (Windows®) > Print a Photo (Windows®)

Print a Photo (Windows®)

1. Select the print command in your application.

2. Select Brother MFC-XXXX Printer (where XXXX is the name of your model), and then click the printing

properties or preferences button.

The printer driver window appears.

3. Make sure you have loaded the correct media in the paper tray.

IMPORTANT

• We recommend using the photo paper tray located on the top of the output tray cover to print on
Photo (10 x 15 cm) and Photo L (9 x 13 cm) paper. (available only for certain models)

• For best results, use Brother paper.

• When you print on Brother photo paper, load one extra sheet of the same photo paper in the paper
tray.

4. Click the Media Type drop-down list, and then select the type of paper you are using.

IMPORTANT

To get the best print quality for the settings you have selected, always set the Media Type option to
match the type of paper you load.

5. Click the Paper Size drop-down list, and then select your paper size.

6. Select the Borderless check box, if needed.

7. For Colour Mode, select Natural.

8. In the Orientation field, select either the Portrait or Landscape option to set the orientation of your printout.

If your application software contains a similar layout feature, we recommend using the one in the
application.

9. Type the number of copies (1-999) you want in the Copies field.

10. Change other printer settings if needed.

11. Click OK.

12. Complete your print operation.

Related Information

• Print from Your Computer (Windows®)

• Print Settings (Windows®)

69

Home > Print > Print from Your Computer (Windows®) > Print a Document (Windows®)

Print a Document (Windows®)

1. Select the print command in your application.

2. Select Brother MFC-XXXX Printer (where XXXX is the name of your model), and then click the printing

properties or preferences button.

The printer driver window appears.

3. Make sure you have loaded the correct size paper in the paper tray.

4. Click the Media Type drop-down list, and then select the type of paper you are using.

IMPORTANT

To get the best print quality for the settings you have selected, always set the Media Type option to
match the type of paper you load.

5. Click the Paper Size drop-down list, and then select your paper size.

6. For Colour Mode, select the Natural or Vivid option.

7. In the Orientation field, select either the Portrait or Landscape option to set the orientation of your printout.

If your application software contains a similar layout feature, we recommend using the one in the
application.

8. Type the number of copies (1-999) you want in the Copies field.

9. To print multiple pages on a single sheet of paper or print one page of your document on multiple sheets,

click the Multiple Page drop-down list, and then select your options.

10. Change other printer settings if needed.

11. Click OK.

12. Complete your print operation.

Related Information

• Print from Your Computer (Windows®)

• Check the Ink Volume

• Print Settings (Windows®)

70

Home > Print > Print from Your Computer (Windows®) > Cancel a Print Job (Windows®)

Cancel a Print Job (Windows®)

If a print job was sent to the print queue and did not print, or was sent to the print queue in error, you may have to
delete it to allow subsequent jobs to print.

1. Double-click the printer icon

2. Select the print job you want to cancel.

3. Click the Document menu.

4. Select Cancel.

5. Click Yes.

in the task tray.

Related Information

• Print from Your Computer (Windows®)

• Monitor Machine Status from Your Computer (Windows®)

71

Home > Print > Print from Your Computer (Windows®) > Print More Than One Page on a Single Sheet of

Paper (N in 1) (Windows®)

Print More Than One Page on a Single Sheet of Paper (N in 1) (Windows®)

1. Select the print command in your application.

2. Select Brother MFC-XXXX Printer (where XXXX is the name of your model), and then click the printing

properties or preferences button.

The printer driver window appears.

3. In the Orientation field, select either the Portrait or Landscape option to set the orientation of your printout.

If your application software contains a similar layout feature, we recommend using the one in the
application.

4. Click the Multiple Page drop-down list, and then select the 2 in 1, 4 in 1, 9 in 1, or 16 in 1 option.

5. Click the Page Order drop-down list, and then select your page order.

6. Click the Border Line drop-down list, and then select your border line type.

7. Change other printer settings if needed.

8. Click OK, and then complete your print operation.

Related Information

• Print from Your Computer (Windows®)

• Print Settings (Windows®)

72

Home > Print > Print from Your Computer (Windows®) > Print as a Poster (Windows®)

Print as a Poster (Windows®)

Enlarge your print size and print the document in poster mode.

1. Select the print command in your application.

2. Select Brother MFC-XXXX Printer (where XXXX is the name of your model), and then click the printing

properties or preferences button.

The printer driver window appears.

3. Click the Multiple Page drop-down list, and then select the 1 in 2x2 Pages or 1 in 3x3 Pages option.

4. Change other printer settings if needed.

5. Click OK.

6. Complete your print operation.

Related Information

• Print from Your Computer (Windows®)

• Print Settings (Windows®)

73

Home > Print > Print from Your Computer (Windows®) > Print on Both Sides of the Paper Automatically

(Automatic 2-sided Printing) (Windows®)

Print on Both Sides of the Paper Automatically (Automatic 2-sided Printing) (Windows®)

• Make sure the back cover is closed.

• If paper is curled, straighten it and put it back in the paper tray.

• Use regular paper or thin paper. DO NOT use bond paper.

• If the paper is thin, it may wrinkle.

1. Select the print command in your application.

2. Select Brother MFC-XXXX Printer (where XXXX is the name of your model), and then click the printing

properties or preferences button.

The printer driver window appears.

3. In the Orientation field, select either the Portrait or Landscape option to set the orientation of your printout.

If your application software contains a similar layout feature, we recommend using the one in the
application.

4. Click the 2-sided / Booklet drop-down list, and then select 2-sided.

5. Click the 2-sided Settings button.

6. Select one of the options from the 2‑sided Type menu.

When 2-sided is selected, four types of 2-sided binding are available for each orientation:

Option for Portrait Description

Long Edge (Left)

Long Edge (Right)

74

Option for Portrait Description

Short Edge (Top)

Short Edge (Bottom)

Option for Landscape Description

Long Edge (Top)

Long Edge (Bottom)

Short Edge (Right)

Short Edge (Left)

7. Select the Binding Offset check box if you want to specify the offset for binding in inches or millimetres.

8. Click OK to return to the printer driver window.

9. Change other printer settings if needed.

The Borderless feature is not available when using this option.

10. Click OK again, and then complete your print operation.

75

Related Information

• Print from Your Computer (Windows®)

• Print Settings (Windows®)

• Print as a Booklet Automatically (Windows®)

76

Home > Print > Print from Your Computer (Windows®) > Print as a Booklet Automatically (Windows®)

Print as a Booklet Automatically (Windows®)

Use this option to print a document in booklet format using 2-sided printing. The document's pages will be
arranged according to the correct page number and will allow you to fold at the centre of the print output without
having to change the order of the printed pages.

• Make sure the back cover is closed.

• If paper is curled, straighten it and put it back in the paper tray.

• Use regular paper or thin paper. DO NOT use bond paper.

• If the paper is thin, it may wrinkle.

1. Select the print command in your application.

2. Select Brother MFC-XXXX Printer (where XXXX is the name of your model), and then click the printing

properties or preferences button.

The printer driver window appears.

3. In the Orientation field, select either the Portrait or Landscape option to set the orientation of your printout.

If your application software contains a similar layout feature, we recommend using the one in the
application.

4. Click the 2-sided / Booklet drop-down list, and then select the Booklet option.

5. Click the 2-sided Settings button.

6. Select the one of the options from the 2‑sided Type menu.

There are two types of 2-sided binding directions available for each orientation:

Option for Portrait Description

Left Binding

Right Binding

77

Option for Landscape Description

Top Binding

Bottom Binding

7. Select one of the options from the Booklet Printing Method menu.

Option Description

All Pages at
Once

Divide into
Sets

8. Select the Binding Offset check box if you want to specify the offset for binding in inches or millimetres.

9. Click OK to return to the printer driver window.

10. Change other printer settings if needed.

The Borderless feature is not available when using this option.

11. Click OK.

12. Complete your print operation.

Every page will be printed in booklet format (four pages to every piece of paper, two pages
per side). Fold your printout in the middle to create the booklet.

This option prints the whole booklet in smaller individual booklet sets, allowing you to fold at
the centre of the smaller individual booklet sets without having to change the order of the
printed pages. You can specify the number of sheets in each smaller booklet set (from
1-15). This option can be helpful when folding a printed booklet that has a large number of
pages.

Related Information

• Print from Your Computer (Windows®)

• Print Settings (Windows®)

• Print on Both Sides of the Paper Automatically (Automatic 2-sided Printing) (Windows®)

78

Home > Print > Print from Your Computer (Windows®) > Print a Colour Document in Greyscale (Windows®)

Print a Colour Document in Greyscale (Windows®)

Greyscale mode makes the print processing speed faster than colour mode. If your document contains colour,
selecting Greyscale mode prints your document in 256 levels of greyscale.

1. Select the print command in your application.

2. Select Brother MFC-XXXX Printer (where XXXX is the name of your model), and then click the printing

properties or preferences button.

The printer driver window appears.

3. Click the Advanced tab.

4. For Colour / Greyscale, select Greyscale.

5. Change other printer settings if needed.

6. Click OK.

7. Complete your print operation.

Related Information

• Print from Your Computer (Windows®)

79

Home > Print > Print from Your Computer (Windows®) > Prevent Smudged Printouts and Paper Jams

When Printing on Both Sides of the Paper (Windows®)

Prevent Smudged Printouts and Paper Jams When Printing on Both Sides of the Paper (Windows®)

Some types of print media may need more drying time when using the 2-sided feature. Change the Advanced 2­sided Settings option if you have problems with smudged 2-sided printouts or paper jams.

1. Select the print command in your application.

2. Select Brother MFC-XXXX Printer (where XXXX is the name of your model), and then click the printing

properties or preferences button.

The printer driver window appears.

3. Click the 2-sided / Booklet drop-down list, and then select 2-sided.

4. Click the Advanced tab.

5. Click the Other Print Options button.

6. Select the Advanced 2-sided Settings option on the left side of the screen.

7. Select one of the following options:

Option Description

Normal Select this mode to print at normal speed, using a normal amount of ink.

2-sided 1 (Slower print
speed)

2-sided 2 (Slower print
speed & less ink)

8. Click OK to return to the printer driver window.

9. Click OK.

10. Complete your print operation.

Select this mode to print at a slower speed, using a normal amount of ink.

Select this mode to print at the same speed as 2-sided 1 (Slower print

speed), but using less ink.

Related Information

• Print from Your Computer (Windows®)

• Paper Handling and Printing Problems

80

Home > Print > Print from Your Computer (Windows®) > Use a Preset Print Profile (Windows®)

Use a Preset Print Profile (Windows®)

Print Profiles are presets designed to give you quick access to frequently-used printing configurations.

1. Select the print command in your application.

2. Select Brother MFC-XXXX Printer (where XXXX is the name of your model), and then click the printing

properties or preferences button.

The printer driver window appears.

3. Click the Print Profiles tab.

4. Select your profile from the print profile list.

The profile settings are shown on the left side of the printer driver window.

5. Do one of the following:

• If the settings are correct for your print job, click OK.

• To change the settings, go back to the Basic or Advanced tab, change settings, and then click OK.

To display the Print Profiles tab at the front of the window the next time you print, select the Always show
Print Profiles tab first. check box.

81

Related Information

• Print from Your Computer (Windows®)

• Create or Delete Your Print Profile (Windows®)

• Print Settings (Windows®)

82

Home > Print > Print from Your Computer (Windows®) > Use a Preset Print Profile (Windows®) > Create or

Delete Your Print Profile (Windows®)

Create or Delete Your Print Profile (Windows®)

Add up to 20 new print profiles with customised settings.

1. Select the print command in your application.

2. Select Brother MFC-XXXX Printer (where XXXX is the name of your model), and then click the printing

properties or preferences button.

The printer driver window appears.

3. Click the Basic tab and the Advanced tab, and configure the print settings you want for the new Print Profile.

4. Click the Print Profiles tab.

5. Do one of the following:

To create a new print profile:

a. Click Add Profile.

The Add Profile dialog box appears.

b. Type the new profile name in the Name field.

c. Click the icon you want to use to represent this profile from the icon list.

d. Click OK.

The new Print Profile name is added to the list in the Print Profiles tab.

To delete a print profile that you created:

a. Click Delete Profile.

The Delete Profile dialog box appears.

b. Select the profile you want to delete.

c. Click Delete.

d. Click Yes.

e. Click Close.

Related Information

• Use a Preset Print Profile (Windows®)

83

Home > Print > Print from Your Computer (Windows®) > Change the Default Print Settings (Windows®)

Change the Default Print Settings (Windows®)

When you change print settings from within a program, the changes apply only to the items you are printing in
that program, at that time. To select print settings to use for all of your Windows® programs, all the time, use

these steps to change the default print settings.

1. Do one of the following:

• (For Windows® XP and Windows Server® 2003)

Click Start > Printers and Faxes.

• (For Windows Vista® and Windows Server® 2008)

Click

• (For Windows® 7 and Windows Server® 2008 R2)

Click

• (For Windows® 8)

Move your mouse to the lower right corner of your desktop. When the menu bar appears, click Settings,
and then click Control Panel. In the Hardware and Sound group, click View devices and printers.

• (For Windows Server® 2012)

Move your mouse to the lower right corner of your desktop. When the menu bar appears, click Settings,
and then click Control Panel. In the Hardware group, click View devices and printers.

• (For Windows Server® 2012 R2)

Click Control Panel on the Start screen. In the Hardware group, click View devices and printers.

2. Right-click the Brother MFC-XXXX Printer icon (where XXXX is your model name), and then select Printer
properties. If printer driver options appear, select your printer driver.

3. Click the General tab, and then click the Printing Preferences... or Preferences... button.

The printer driver dialog box appears.

4. Select the print settings you want to use as defaults for all of your Windows® programs.

5. Click OK.

6. Close the printer properties dialog box.

(Start) > Control Panel > Hardware and Sound > Printers.

(Start) > Devices and Printers.

Related Information

•

Print from Your Computer (Windows®)

• Print Settings (Windows®)

84

Home > Print > Print from Your Computer (Windows®) > Print Settings (Windows®)

Print Settings (Windows®)

Basic Tab

1. Media Type

Select the type of media you want to use. To achieve the best print results, the machine automatically adjusts
its print settings according to the selected media type.

Slow Drying Paper

Select this option if you use a type of plain paper on which ink dries slowly. This option may cause slight
blurring of the text.

2. Print Quality

Select the print resolution you want. Because print quality and speed are related, the higher the quality, the
longer it will take to print the document.

3. Paper Size

Select the size of the paper you want to use. You can either choose from standard paper sizes or create a
custom paper size.

85

Borderless

Select this option to print photos without borders. Because the image data is created slightly larger than
the paper size you are using, this will cause some cropping of the photo edges.

You may not be able to select the Borderless option for some combinations of media type and quality, or
from some applications.

4. Colour Mode

Select the colour mode to suit your preference.

5. Orientation

Select the orientation (portrait or landscape) of your printout.

If your application contains a similar setting, we recommend that you set the orientation using the application.

6. Copies

Type the number of copies (1-999) that you want to print in this field.

Collate

Select this option to print sets of multi-page documents in the original page order. When this option is
selected, one complete copy of your document will print, and then reprint according to the number of
copies you choose. If this option is not selected, then each page will print according to the number of
copies chosen before the next page of the document is printed.

Reverse Order

Select this option to print your document in reverse order. The last page of your document will be printed
first.

7. Multiple Page

Select this option to print multiple pages on a single sheet of paper or print one page of your document on
multiple sheets.

Page Order

Select the page order when printing multiple pages on a single sheet of paper.

Border Line

Select the type of border to use when printing multiple pages on a single sheet of paper.

8. 2-sided / Booklet

Select this option to print on both sides of the paper or print a document in booklet format using 2-sided
printing.

2-sided Settings button

Click this button to select the type of 2-sided binding. Four types of 2-sided bindings are available for each
orientation.

86

Advanced Tab

1. Colour / Greyscale

Select colour or greyscale printing. The print speed is faster in greyscale mode than it is in colour mode. If
your document contains colour and you select greyscale mode, your document will be printed using 256
levels of greyscale.

Settings button

Click this button to select the Colour Enhancement feature. This feature analyses your image to improve
its sharpness, white balance and colour density. This process may take several minutes depending on the
image size and your computer's specifications.

2. Ink Save Mode

Select this option to print using lighter colours and emphasise image outlines. The amount of ink that is saved
varies, depending on the type of documents printed. Ink Save Mode may make your printouts look different
than they appear on your screen.

The Ink Save Mode feature is supported by technology from Reallusion, Inc.

3. Scaling

Select these options to enlarge or reduce the size of the pages in your document.

87

Fit to Paper Size

Select this option to enlarge or reduce the document pages to fit a specified paper size. When you select
this option, select the paper size you want from the drop-down list.

Free

Select this option to enlarge or reduce the document pages manually. When you select this option, type a
value into the field.

4. Mirror Print

Select this option to reverse the printed image on the page horizontally from left to right.

5. Reverse Print

Select this option to rotate the printed image 180 degrees.

6. Use Watermark

Select this option to print a logo or text on your document as a watermark. Select one of the preset
watermarks, add a new watermark, or use an image file you have created.

7. Header-Footer Print

Select this option to print the date, time and PC login user name on the document.

8. Other Print Options button

Photo Paper Tray Help

Select this option to display the instructions for use of the photo paper tray.

Change Data Transfer Mode

Select the print data transfer mode to improve print quality or print speed.

Advanced Colour Settings

Select the method that the machine uses to arrange dots to express halftones.

The printout colour can be adjusted to achieve the closest match to what appears on your computer
screen.

Advanced 2-sided Settings

Select the print speed for 2-sided printing. Some types of print media may need more drying time when
using the 2-sided feature. Change this option if you have problems with smudged 2-sided printouts or
paper jams.

Retrieve Printer’s Colour Data

Select this option to optimise the print quality using the machine's factory settings, which are set
specifically for your Brother machine. Use this option when you have replaced the machine or changed the
machine's network address.

Print Archive

Select this option to save the print data as a PDF file to your computer.

Related Information

• Print from Your Computer (Windows®)

• Error and Maintenance Messages

• Paper Handling and Printing Problems

• Print a Photo (Windows®)

• Print a Document (Windows®)

• Print More Than One Page on a Single Sheet of Paper (N in 1) (Windows®)

• Print as a Poster (Windows®)

• Print on Both Sides of the Paper Automatically (Automatic 2-sided Printing) (Windows®)

• Print as a Booklet Automatically (Windows®)

• Use a Preset Print Profile (Windows®)

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• Change the Default Print Settings (Windows®)

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Home > Print > Print from Your Computer (Macintosh)

Print from Your Computer (Macintosh)

• Print a Photo (Macintosh)

• Print a Document (Macintosh)

• Print on Both Sides of the Paper Automatically (Automatic 2-sided Printing) (Macintosh)

• Print More Than One Page on a Single Sheet of Paper (N in 1) (Macintosh)

• Print a Colour Document in Greyscale (Macintosh)

Greyscale mode makes the print processing speed faster than colour mode. If your document contains colour, selecting
Greyscale mode prints your document in 256 levels of greyscale.

• Prevent Smudged Printouts and Paper Jams When Printing on Both Sides of the Paper (Macintosh)

Some types of print media may need more drying time when using the 2-sided feature. Change the Advanced 2-sided
Settings option if you have problems with smudged 2-sided printouts or paper jams.

• Print Options (Macintosh)

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Home > Print > Print from Your Computer (Macintosh) > Print a Photo (Macintosh)

Print a Photo (Macintosh)

1. Make sure you have loaded the correct media in the paper tray.

IMPORTANT

• We recommend using the photo paper tray located on the top of the output tray cover to print on
Photo (10 x 15 cm) and Photo L (9 x 13 cm) paper. (available only for certain models)

• For best results, use Brother paper.

• When you print on Brother photo paper, load one extra sheet of the same photo paper in the paper
tray.

2. From an application, such as Apple Preview, click the File menu, and then select Print.

3. Select Brother MFC-XXXX (where XXXX is your model name).

For more page setup options, click the Show Details button.

4. Click the Paper Size pop-up menu, and then select your paper size.

To print photographs without margins, select a borderless paper size option.

5. Click the Orientation button that matches the way you want the photo to print.

6. Click the application pop-up menu, and then select Print Settings.

The Print Settings options appear.

7. Click the Media Type pop-up menu, and then select the media type you want to use.

IMPORTANT

To get the best print quality for the settings you have selected, always set the Media Type option to
match the type of paper you load.

8. Change other printer settings, if needed.

9. Click Print.

Related Information

• Print from Your Computer (Macintosh)

• Paper Handling and Printing Problems

• Print Options (Macintosh)

91

Home > Print > Print from Your Computer (Macintosh) > Print a Document (Macintosh)

Print a Document (Macintosh)

1. Make sure you have loaded the correct size paper in the paper tray.

2. From an application, such as Apple TextEdit, click the File menu, and then select Print.

3. Select Brother MFC-XXXX (where XXXX is your model name).

For more page setup options, click the Show Details button.

4. Click the Paper Size pop-up menu, and then select your paper size.

5. Select the Orientation option that matches the way you want the document to print.

6. Click the application pop-up menu, and then select Print Settings.

The Print Settings options appear.

7. Click the Media Type pop-up menu, and then select the media type you want to use.

IMPORTANT

To get the best print quality for the settings you have selected, always set the Media Type option to
match the type of paper you load.

8. Change other printer settings, if needed.

9. Click Print.

Related Information

• Print from Your Computer (Macintosh)

• Check the Ink Volume

• Print Options (Macintosh)

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Home > Print > Print from Your Computer (Macintosh) > Print on Both Sides of the Paper Automatically

(Automatic 2-sided Printing) (Macintosh)

Print on Both Sides of the Paper Automatically (Automatic 2-sided Printing) (Macintosh)

1. From an application, such as Apple TextEdit, click the File menu, and then select Print.

2. Select Brother MFC-XXXX (where XXXX is your model name).

For more page setup options, click the Show Details button.

3. Select the Orientation option that matches the way you want the document to print.

4. Click the application pop-up menu, and then select Layout.

The Layout setting options appear.

5. In the Two-Sided section, select the Short-Edge binding or Long-Edge binding option.

6. Change other printer settings, if needed.

The Borderless feature is not available when using this option.

7. Click Print.

Related Information

• Print from Your Computer (Macintosh)

• Print Options (Macintosh)

93

Home > Print > Print from Your Computer (Macintosh) > Print More Than One Page on a Single Sheet of

Paper (N in 1) (Macintosh)

Print More Than One Page on a Single Sheet of Paper (N in 1) (Macintosh)

1. From an application, such as Apple TextEdit, click the File menu, and then select Print.

2. Select Brother MFC-XXXX (where XXXX is your model name).

For more page setup options, click the Show Details button.

3. Click the application pop-up menu, and then select Layout.

The Layout setting options appear.

4. Click the Pages per Sheet pop-up menu, and then select the number of pages to print on each sheet.

5. Select the Layout Direction option.

6. Click the Border pop-up menu, and then select your border line type.

7. Change other printer settings if needed.

8. Click Print.

Related Information

• Print from Your Computer (Macintosh)

• Print Options (Macintosh)

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