Brother MFC-J245 User Guide

Basic User’s Guide

MFC-J245

Version 0

UK/IRE/GEN

If you need to contact Customer Service

Please complete the following information for future reference:

Model Number: MFC-J245 Serial Number: 1

Date of Purchase:

Place of Purchase:

1The serial number is on the back of the unit. Retain this User's Guide with your sales receipt as a permanent record of your purchase, in the event of theft, fire or warranty service.

Register your product on-line at

http://www.brother.com/registration/

© 2013 Brother Industries, Ltd. All rights reserved.

User's Guides and where do I find them?

Which Guide?	What's in it?	Where is it?
Product Safety Guide	Read this Guide first. Please read the Safety	Printed / In the box
	Instructions before you set up your machine. See
	this Guide for trademarks and legal limitations.
Quick Setup Guide	Follow the instructions for setting up your machine	Printed / In the box
	and installing the drivers and software for the
	operating system and connection type you are
	using.
Basic User’s Guide	Learn the basic Fax, Copy and Scan operations, and	Printed / In the box 1
	how to replace consumables. See troubleshooting
	tips.
Advanced User’s Guide	Learn more advanced operations: Fax, Copy,	PDF file / CD-ROM
	security features, printing reports and performing
	routine maintenance.
Software and Network	This Guide provides instructions for Scanning,	HTML file/CD-ROM
User’s Guide 2	Printing, PC-Fax and other operations that can be
	performed by connecting your Brother machine to a
	computer. You can also find useful information
	about using the Brother ControlCenter utility, using
	your machine in a network environment, and
	frequently used terms.

1This may differ depending on your country.

2Network features are not supported by the MFC-J245.

i

Table of Contents

(Basic User’s Guide)

1	General information	1
	Using the documentation .......................................................................................	1
	Symbols and conventions used in the documentation ....................................	1
	Accessing Brother Utilities (Windows® 8) .............................................................	2
	Accessing the Advanced User’s Guide and Software and
	Network User’s Guide.........................................................................................	2
	Viewing User’s Guides ....................................................................................	2
	Accessing Brother Support (Windows®)................................................................	4
	Accessing Brother Support (Macintosh) ................................................................	5
	Control panel overview ..........................................................................................	6
	Basic Operations ...................................................................................................	8
	Volume Settings.....................................................................................................	8
	Ring Volume ....................................................................................................	8
	Beep Volume ...................................................................................................	9
	Speaker Volume ..............................................................................................	9
	LCD display ...........................................................................................................	9
	LCD Contrast...................................................................................................	9
2	Loading paper	10
	Loading paper and other print media...................................................................	10
	Loading envelopes ........................................................................................	12
	Unprintable area ............................................................................................	15
	Paper settings......................................................................................................	16
	Paper Type ....................................................................................................	16
	Paper Size .....................................................................................................	16
	Acceptable paper and other print media..............................................................	16
	Recommended print media ...........................................................................	17
	Handling and using print media .....................................................................	17
	Choosing the right print media.......................................................................	18
3	Loading documents	19
	How to load documents .......................................................................................	19
	Using the ADF ...............................................................................................	19
	Using the scanner glass ................................................................................	20
	Unscannable area .........................................................................................	21
4	Sending a fax	22
	How to send a fax ................................................................................................	22
	Stop faxing.....................................................................................................	23
	Setting scanner glass size for faxing .............................................................	23
	Colour fax transmission .................................................................................	23
	Cancelling a fax in progress ..........................................................................	23
	Transmission Verification Report...................................................................	24

ii

5	Receiving a fax	25
	Receive Modes ....................................................................................................	25
	Choose the Receive Mode ..................................................................................	25
	Using Receive Modes..........................................................................................	26
	Fax Only ........................................................................................................	26
	Fax/Tel...........................................................................................................	26
	Manual...........................................................................................................	26
	External TAD .................................................................................................	26
	Receive Mode settings ........................................................................................	27
	Ring Delay .....................................................................................................	27
	F/T Ring Time (Fax/Tel mode only)...............................................................	27
	Fax Detect .....................................................................................................	28
6	Telephone and external devices	29
	Voice operations ..................................................................................................	29
	Fax/Tel mode.................................................................................................	29
	Caller ID (U.K. and Ireland only)....................................................................	29
	Telephone services..............................................................................................	30
	Setting the Telephone Line Type...................................................................	30
	Voice over Internet Protocol (VoIP) ...............................................................	31
	Connecting an external TAD (telephone answering device)................................	32
	Connection settings .......................................................................................	32
	Recording an outgoing message (OGM) on an external TAD.......................	33
	Multi-line connections (PBX) .........................................................................	33
	External and extension telephones......................................................................	34
	Connecting an external or extension telephone ............................................	34
	Operation from external and extension telephones.......................................	34
	Using extension telephones (U.K. only) ........................................................	35
	Using remote codes.......................................................................................	36
7	Dialling and storing numbers	37
	How to dial ...........................................................................................................	37
	Manual dialling...............................................................................................	37
	Speed Dialling ...............................................................................................	37
	Fax Redial .....................................................................................................	37
	Storing numbers ..................................................................................................	38
	Storing a pause .............................................................................................	38
	Storing Speed Dial numbers..........................................................................	38
	Changing and deleting Speed Dial numbers .................................................	39
8	Making copies	40
	How to copy .........................................................................................................	40
	Stop copying..................................................................................................	40
	Copy options........................................................................................................	41
	Paper Type ....................................................................................................	41
	Paper Size .....................................................................................................	41

iii

9	How to print from a computer	42
	Printing a document.............................................................................................	42
10	How to scan to a computer	43
	Before scanning...................................................................................................	43
	Scanning a document as a PDF file using ControlCenter4 (Windows®) .............	43
	How to change the machine’s SCAN mode settings for PDF scanning using
	ControlCenter4 (Windows®) .............................................................................	47
	How to scan a document as a PDF file using the control panel
	(Windows® and Macintosh) ..............................................................................	49
A	Routine maintenance	50
	Replacing the ink cartridges ................................................................................	50
	Cleaning and checking the machine....................................................................	53
	Cleaning the scanner glass ...........................................................................	53
	Cleaning the print head .................................................................................	54
	Checking the print quality ..............................................................................	54
	Checking the print alignment .........................................................................	55
	Setting the date and time.....................................................................................	56
B	Troubleshooting	57
	Identifying your problem ......................................................................................	57
	Error and maintenance messages.......................................................................	59
	Transferring your faxes or Fax Journal report ...............................................	66
	Document jam ..............................................................................................	67
	Printer jam or paper jam ................................................................................	68
	If you are having difficulty with your machine ......................................................	76
	Dial Tone detection........................................................................................	86
	Telephone line interference / VoIP ................................................................	86
	Machine Information ............................................................................................	87
	Checking the serial number...........................................................................	87
	Checking the firmware version ......................................................................	87
	Reset functions..............................................................................................	87
	How to reset the machine..............................................................................	87
C	Settings and features tables	88
	Using the Settings tables .....................................................................................	88
	Menu keys ...........................................................................................................	88
	Menu table ...........................................................................................................	90
	Entering Text .....................................................................................................	103
	Inserting spaces .........................................................................................	103
	Making corrections ......................................................................................	103
	Repeating letters .........................................................................................	103
	Special characters and symbols..................................................................	104

iv

D	Specifications	105
	General..............................................................................................................	105
	Print media.........................................................................................................	107
	Fax.....................................................................................................................	108
	Copy ..................................................................................................................	109
	Scanner .............................................................................................................	110
	Printer ................................................................................................................	111
	Interfaces ...........................................................................................................	112
	Computer requirements .....................................................................................	113
	Consumable items .............................................................................................	114
E	Index	115

v

Table of Contents

(Advanced User’s Guide)

The Advanced User’s Guide explains the following features and operations. You can view the Advanced User’s Guide on the CD-ROM.

1	General setup		B	Glossary
	Memory Storage		C	Index
	Automatic Daylight Saving Time
	(MFC model)
	Sleep Mode
	Auto Power Off (DCP model)
	LCD
	Mode Timer (MFC model)
2	Security features
	(MFC model)
	TX Lock
3	Sending a fax (MFC model)
	Additional sending options
	Additional sending operations
4	Receiving a fax (MFC model)
	Memory Receive (Monochrome only)
	Additional receiving operations
5	Dialling and storing numbers
	(MFC model)
	Voice operations
	Additional dialling operations
	Additional ways to store numbers
6	Printing reports
	Fax reports (MFC model)
	Reports
7	Making copies
	Copy options
A	Routine maintenance
	Cleaning and checking the machine
	Packing and shipping the machine

vi

1 General information

Using the documentation

Thank you for buying a Brother machine! Reading the documentation will help you make the most of your machine.

Symbols and conventions used in the documentation

1

WARNING

WARNING indicates a potentially hazardous situation which, if not avoided, could result in death or serious injuries.

CAUTION

CAUTION indicates a potentially hazardous situation which, if not avoided, may result in minor or moderate injuries.

The following symbols and conventions are used throughout the documentation.

Bold Bold typeface identifies specific buttons on the machine’s control panel, or on the computer screen.

Italics Italicized typeface emphasizes an important point or refers you to a related topic.

Courier Text in the Courier New font New identifies messages on the

LCD of the machine.

IMPORTANT

IMPORTANT indicates a potentially hazardous situation which, if not avoided, may result in damage to property or loss of product functionality.

NOTE

Notes tell you how to respond to a situation that may arise or give tips about how the operation works with other features.

Electrical Hazard icons alert you to possible electrical shocks.

1

Chapter 1

Accessing Brother

Utilities (Windows® 8)

If you are using a tablet or PC running

Windows® 8, you can make your selections either by tapping the screen or by clicking with your mouse.

After the printer driver is installed,

(Brother Utilities) appears on both the Start screen and the desktop.

a Tap or click Brother Utilities from either the Start screen or the desktop.

b Select your machine.

c Choose the function you want to use.

Accessing the

Advanced User’s

Guide and Software

and Network User’s

Guide

This Basic User’s Guide does not contain all the information about the machine, such as how to use the advanced Fax, Copy, Printer, Scanner, and PC-Fax. When you are ready to learn detailed information about these operations, you can read the Advanced User’s Guide and Software and Network User’s Guide in HTML format that are on the CD-ROM.

Viewing User’s Guides

(Windows®)

(Windows® XP/Windows Vista®/ Windows® 7)

(Start), All Programs, select Brother,

MFC-XXXX (where XXXX is your model name) from the programs list, and then choose User’s Guides.

(Windows® 8)

Click

(Brother Utilities), and then click

the drop-down list and select your model name (if not already selected). Click Support in the left navigation bar, and then click

User’s Guides.

If you have not installed the software, you can find the documentation on the CD-ROM by following these instructions:

2

a Turn on your PC. Insert the Brother CD-ROM into your CD-ROM drive.

NOTE

If the Brother screen does not appear, go to Computer or My Computer. (For

Windows® 8: Click

(File Explorer)

on the taskbar, and then go to Computer.) Double-click the CD-ROM icon, and then double-click start.exe.

b If the model name screen appears, click your model name.

c If the language screen appears, click your language. The CD-ROM

Top Menu will appear.

d Click User’s Guides.

e Click PDF/HTML documents. If the country screen appears, choose your country. After the list of User’s Guides appears, choose the guide you want to read.

General information

(Macintosh)

a Turn on your Macintosh. Insert the	1
Brother CD-ROM into your CD-ROM

drive. The following window will appear.

b Double-click the User’s Guides icon.

c Select your model and language if needed.

d Click User’s Guides. If the country screen appears, choose your country.

e After the list of User’s Guides appears, choose the Guide you want to read.

How to find Scanning instructions

There are several ways you can scan documents. You can find the instructions as follows:

Software and Network User’s Guide

Scan

ControlCenter

Nuance™ PaperPort™ 12SE How-to-Guides

(Windows®)

The complete Nuance™ PaperPort™ 12SE How-to-Guides can be viewed from the Help section in the PaperPort™ 12SE application.

3

Chapter 1

Presto! PageManager User’s Guide (Macintosh)

NOTE

Presto! PageManager must be downloaded and installed before use. For more information, see Accessing Brother Support (Macintosh) on page 5.

The complete Presto! PageManager User’s Guide can be viewed from the Help section in the Presto! PageManager application.

Accessing Brother

Support (Windows®)

You can find all the contacts you will need, such as web support (Brother Solutions Center) on the CD-ROM.

Click Brother Support on the Top Menu. The following screen will appear:

To access our website (http://www.brother.com/), click

Brother Home Page.

For the latest news and product support information (http://solutions.brother.com/), click

Brother Solutions Center.

To visit our website for original Brother Supplies (http://www.brother.com/original/), click Supplies Information.

To access the Brother CreativeCenter (http://www.brother.com/creativecenter/) for FREE photo projects and printable downloads, click

Brother CreativeCenter.

To return to the top menu, click Back or if you have finished, click Exit.

4

Accessing Brother

Support (Macintosh)

You can find all the contacts you will need, such as web support (Brother Solutions Center) on the CD-ROM.

Double-click the Brother Support icon. The following screen will appear:

To download and install Presto! PageManager, click

Presto! PageManager.

To register your machine from the Brother Product Registration Page (http://www.brother.com/registration/), click On-Line Registration.

For the latest news and product support information (http://solutions.brother.com/), click

Brother Solutions Center.

To visit our website for original Brother Supplies (http://www.brother.com/original/), click

Supplies Information.

General information

1

5

Chapter 1

Control panel overview

1

10

2

3

4

1LCD (Liquid Crystal Display)

Displays messages on the screen to help you set up and use your machine.

2Mode keys:

 FAX

Lets you access the Fax mode.

 SCAN

Lets you access the Scan mode.

a or b

Press a or b to scroll through the menus and options.

Menu

Access the main menu.

Clear

Press to delete characters or to go back to the previous menu level.

OK

Lets you choose a setting.

 COPY

Lets you access the Copy mode.

3 Menu keys:

 d c

While the machine is idle, you can press these keys to adjust the ring volume.



4Copy Options

Lets you temporarily change the copy settings when in copy mode.

5Telephone keys:

Redial/Pause

Redials the last number called. It also inserts a pause when dialling.

Tel/R

Lets you store, look up, and dial numbers that are stored in the memory.

d or c

Press d or c to move the selected area left or right on the LCD.

This key is used to have a telephone conversation after picking up the external handset during the F/T Ring (fast double-ring).

Also, when connected to a PBX, you can use this key to gain access to an outside line or to transfer a call to another extension.

6

General information

1

9

8

7

5

6

6Start keys:

 Mono Start

Lets you start sending faxes or making copies in monochrome. Also lets you start a scanning operation (in colour or mono depending on the scan setting in the ControlCenter software).

 Colour Start

Lets you start sending faxes or making copies in full colour. Also lets you start a scanning operation (in colour or mono, depending on the scan setting in the ControlCenter software).

7 Power On/Off

Press to turn on the machine. Press and hold down to turn off the

If you turn off the machine using

, it will still

periodically clean the print head to maintain print quality. To prolong the life of the print head, provide better ink efficiency and maintain print quality, you should keep your machine connected to the power at all times.

8 Stop/Exit

Stops an operation or exits the menu.

9Dial Pad

Use these keys to dial telephone and fax numbers and as a keyboard for entering information into the machine.

10Fax Resolution

Lets you temporarily change the resolution when sending a fax.

machine. The LCD will show Shutting Down and will stay on for a few seconds before turning off.

If you have connected an external telephone or TAD, it is always available.

7

Chapter 1

Basic Operations

The following steps show how to change a setting in the machine. In this example, the Receive Mode setting is changed from

Fax Only to Fax/Tel. a Press (FAX). b Press Menu, 3, 1, 1.

Fax Only

Select ab & OK

c Press a or b to choose Fax/Tel.

Fax/Tel

d Press OK.

Accepted

NOTE

Press Clear if you want to go back to the previous level.

e Press Stop/Exit.

Volume Settings

Ring Volume

You can choose from a range of ring volume levels, from High to Off.

While the machine is idle, press d or c to adjust the volume level. The LCD shows the current setting, and each key press will change the volume to the next level. The machine will keep the new setting until you change it.

You can also change the volume through the menu, by following the instructions below:

Setting the Ring Volume a Press Menu, 2, 4, 1.

b Press a or b to choose Low, Med, High or Off.

Press OK.

c Press Stop/Exit.

8

Beep Volume

When the beep is on, the machine will make a sound when you press a key, or if you make a mistake, or after you send or receive a fax.

You can choose from a range of sound volume levels.

a Press Menu, 2, 4, 2.

b Press a or b to choose Low, Med, High or Off.

Press OK.

c Press Stop/Exit.

Speaker Volume

You can choose from a range of speaker volume levels.

a Press Menu, 2, 4, 3.

b Press a or b to choose Low, Med, High or Off.

Press OK.

c Press Stop/Exit.

General information

LCD display

LCD Contrast	1

You can adjust the LCD contrast for a sharper and more vivid display. If you are having difficulty reading the LCD, try changing the contrast setting.

a Press Menu, 2, 5.

b Press a or b to choose Light or Dark. Press OK.

c Press Stop/Exit.

9

2 Loading paper

Loading paper and other print media

Load only one size of paper and one type of paper in the paper tray at any time.

(For more information about paper size, weight and thickness, see Choosing the right print media on page 18.)

a Pull the paper tray completely out of the machine.

NOTE

•If the paper support flap (1) is open, close it, and then close the paper support (2).

1

2

•When you load a different paper size in the tray, you will need to change the Paper Size setting in the menu of the machine at the same time.

(See Paper Size on page 16.)

b Lift the output paper tray cover (1).

1

c Gently press and slide the paper width guides (1) and then the paper length guide (2) to fit the paper size.

Make sure that the triangular marks (3) on the paper width guides (1) and paper length guide (2) line up with the marks for the paper size you are using.

1

3

2

3

10

d Fan the stack of paper well to avoid paper jams and misfeeds.

NOTE

Always make sure that the paper is not curled or wrinkled.

e Gently put the paper into the paper tray print side down and top edge in first. Check that the paper is flat in the tray.

Loading paper

NOTE

If you want to add paper before the tray is empty, remove the paper from the tray and combine it with the paper you are

adding. Always fan the stack of paper well 2 before loading it in the tray. If you add

paper without fanning the stack, the machine may feed multiple pages.

f Gently adjust the paper width guides (1) to fit the paper.

Make sure the paper width guides lightly touch the sides of the paper.

1

g Close the output paper tray cover.

IMPORTANT

Be careful not to push the paper in too far; it may lift at the back of the tray and cause paper feed problems.

11

Chapter 2

h Slowly and firmly push the paper tray completely into the machine.

i While holding the paper tray in place, pull out the paper support (1) until it locks into place, and then unfold the paper support flap (2).

2

1

Loading envelopes

About envelopes

Use envelopes that weigh between 80 to 95 g/m2.

Some envelopes need margin settings to be set in the application. Make sure you do a test print first before printing multiple envelopes.

IMPORTANT

DO NOT use the following types of envelopes, as they will not feed correctly:

•That are of a baggy construction.

•That have windows.

•That are embossed (have raised writing on them).

•That have clasps or staples.

•That are pre-printed on the inside.

Glue			Double flaps

Occasionally you may experience paper feed problems caused by the thickness, size and flap shape of the envelopes you are using.

12

Loading envelopes

a Before loading, press the corners and sides of envelopes to make them as flat as possible.

IMPORTANT

If envelopes are “double-feeding”, put one envelope in the paper tray at a time.

Loading paper
b Put envelopes in the paper tray with the
address side down. If the envelope flaps
are on the long edge, load the
envelopes in the tray with the flap on the
left, as shown in the illustration. Gently	2
press and slide the paper width
guides (1) and paper length guide (2) to

fit the size of the envelopes.

1

2

13

Chapter 2

If you have problems printing on envelopes with the flap on the short edge, try the following:

a Open the envelope flap.

b Put the envelope into the paper tray with the address side down and the flap positioned as shown in the illustration.

c Select Reverse Print (Windows®) or

Reverse page orientation (Macintosh) in the printer driver’s dialog box, and then adjust the size and margin in your application.

(See Software and Network User’s Guide.)

14

Loading paper

Unprintable area
The printable area depends on the settings in the application you are using. The figures show the
unprintable areas on cut-sheet paper and envelopes. The machine can print in the shaded areas
of cut-sheet paper when the Borderless print feature is available and turned on.		2
(See Software and Network User’s Guide.)
Cut-Sheet Paper	Envelopes
1	1

2

4

2

4

3

				3
	Top (1)	Left (2)	Bottom (3)		Right (4)
Cut-Sheet	3 mm	3 mm	3 mm		3 mm
Envelopes	22 mm	3 mm	22 mm		3 mm

NOTE

The Borderless print feature is not available for envelopes and 2-sided printing.

15

Chapter 2

Paper settings

Paper Type

To get the best print quality, set the machine for the type of paper you are using.

a Press Menu, 2, 2.

b Press a or b to choose Plain Paper,

Inkjet Paper, Brother BP71, Other Glossy or Transparency. Press OK.

c Press Stop/Exit.

NOTE

The machine ejects paper with the printed surface face up onto the paper tray at the front of the machine. When you use transparencies or glossy paper, remove each sheet at once to prevent smudging or paper jams.

Paper Size

You can use the following sizes of paper for printing copies: A4, A5, Photo (10 15 cm) and Letter. You can use the following sizes of paper for printing faxes: A4 and Letter. When you change the size of paper you load in the machine, you will need to change the Paper Size setting at the same time so your machine can fit an incoming fax on the page.

a Press Menu, 2, 3.

b Press a or b to choose A4, A5, 10x15cm or Letter.

Press OK.

c Press Stop/Exit.

Acceptable paper and other print media

The print quality can be affected by the type of paper you use in the machine.

To get the best print quality for the settings you have chosen, always set the Paper Type to match the type of paper that is loaded in the tray.

You can use plain paper, inkjet paper (coated paper), glossy paper, transparencies and envelopes.

We recommend testing various paper types before buying large quantities.

For best results, use Brother paper.

When you print on inkjet paper (coated paper), transparencies and glossy paper, be sure to choose the correct print media in the printer driver’s Basic tab or the machine’s Paper Type setting.

(See Paper Type on page 16.)

When you print on Brother Photo paper, load one extra sheet of the same photo paper in the paper tray. An extra sheet has been included in the paper package for this purpose.

When using transparencies or photo paper, remove each sheet at once to prevent smudging or paper jams.

Avoid touching the printed surface of the paper immediately after printing; the surface may not be completely dry and may stain your fingers.

16

Recommended print media

To get the best print quality, we suggest using the Brother paper in the table.

If Brother paper is not available in your country, we recommend testing various papers before purchasing large quantities.

We recommend using 3M Transparency Film when you print on transparencies.

Brother paper

Paper Type	Item
A4 Plain	BP60PA
A4 Glossy Photo	BP71GA4
A4 Inkjet (Matte)	BP60MA
10 15 cm Glossy	BP71GP
Photo

Handling and using print media

Store paper in its original packaging and keep it sealed. Keep the paper flat and away from moisture, direct sunlight and heat.

Avoid touching the shiny (coated) side of the photo paper. Load photo paper with the shiny side facing down.

Avoid touching either side of the transparency paper because they absorb water and perspiration easily, and this may cause decreased output quality. Transparencies designed for laser printers/copiers may stain your next document. Use only transparencies recommended for inkjet printing.

Loading paper

IMPORTANT

DO NOT use the following kinds of paper:

• Damaged, curled, wrinkled, or

irregularly shaped paper

2

1

1

12 mm or greater curl may cause jams to occur.

•Extremely shiny or highly textured paper

•Paper that cannot be arranged uniformly when stacked

•Short grain paper

Paper capacity of the output paper tray cover

Up to 50 sheets of 80 g/m2 A4 paper.

Transparencies and photo paper must be picked up from the output paper tray cover one page at a time to avoid smudging.

17

Chapter 2

Choosing the right print media

Paper type and size for each operation

Paper Type	Paper Size						Usage
							Fax	Copy	Printer
Cut-Sheet	A4	210	297 mm (8.3			11.7 in.)	Yes	Yes	Yes
	Letter	215.9		279.4 mm (8 1/2 11 in.)			Yes	Yes	Yes
	Executive	184		267 mm (7 1/4 10 1/2 in.)			–	–	Yes
	A5	148		210 mm (5.8		8.3 in.)	–	Yes	Yes
	A6	105		148 mm (4.1		5.8 in.)	–	–	Yes
Cards	Photo	10 15 cm (4 6 in.)					–	Yes	Yes
	Photo 2L	13 18 cm (5 7 in.)					–	–	Yes
	Index Card	127	203 mm (5		8 in.)		–	–	Yes
Envelopes	C5 Envelope	162	229 mm (6.4			9 in.)	–	–	Yes
	DL Envelope	110	220 mm (4.3			8.7 in.)	–	–	Yes
	Com-10	105		241 mm (4 1/8 9 1/2 in.)			–	–	Yes
	Monarch	98 191 mm (3 7/8 7 1/2 in.)					–	–	Yes
Transparencies	A4	210		297 mm (8.3		11.7 in.)	–	Yes	Yes
	Letter	215.9 279.4 mm (8 1/2 11 in.)					–	Yes	Yes
	A5	148		210 mm (5.8	8.3 in.)		–	Yes	Yes

Paper weight, thickness and capacity

Paper Type			Weight	Thickness	No. of
					sheets
Cut-Sheet		Plain Paper	64 to 120 g/m2	0.08 to 0.15 mm	100 1
		Inkjet Paper	64 to 200 g/m2	0.08 to 0.25 mm	20
		Glossy Paper	Up to 220 g/m2	Up to 0.25 mm	20 2
Cards		Photo Card	Up to 220 g/m2	Up to 0.25 mm	20 2
		Index Card	Up to 120 g/m2	Up to 0.15 mm	30
Envelopes			80 to 95 g/m2	Up to 0.52 mm	10
Transparencies			–	–	10

1Up to 100 sheets of 80 g/m2 paper.

2BP71 (260 g/m2) paper is especially designed for Brother inkjet machines.

18

3 Loading documents

How to load documents

You can send a fax, make copies, or scan from the ADF (automatic document feeder) and from the scanner glass.

Using the ADF

The ADF can hold up to 20 pages and feeds each sheet individually. Use paper that is within the sizes and weights shown in the table. Always fan the edges of the pages before placing them in the ADF.

Document Sizes and Weights

Length:	148 to 355.6 mm
Width:	148 to 215.9 mm
Weight:	64 to 90 g/m2

a Unfold the ADF Document Support (1).

1

3

b Fan the pages well.

c Adjust the paper guides (1) to fit the width of your documents.

How to load documents

IMPORTANT

•DO NOT pull on the document while it is feeding.

•DO NOT use paper that is curled, wrinkled, folded, ripped, stapled, paper clipped, glued or taped.

•DO NOT use cardboard, newspaper or fabric.

Make sure documents written with ink or modified with correction fluid are completely dry.

1

d Place your documents face down, top edge first in the ADF underneath the guides until you feel them touch the feed rollers.

The screen will display ADF Ready.

IMPORTANT

DO NOT leave thick documents on the scanner glass. If you do this, the ADF may jam.

19

Chapter 3

e After using the ADF, close the ADF Document Support. Push down on the upper-left portion of the ADF Document Support to close it completely.

b Using the document guidelines on the left and top, place the document

face down in the upper left corner of the scanner glass.

Using the scanner glass

You can use the scanner glass to fax, copy, or scan single pages or pages of a book.

Document sizes supported

Length:	Up to 297 mm
Width:	Up to 215.9 mm
Weight:	Up to 2 kg

How to load documents

NOTE

To use the scanner glass, the ADF must be empty.

a Lift the document cover.

1

1 document cover

c Close the document cover.

IMPORTANT

If you are scanning a book or thick document, DO NOT slam the cover down or press on it.

20

Loading documents

Unscannable area

The scannable area depends on the settings in the application you are using. The figures show the unscannable areas.

1

3

2

4

3

	Usage	Document	Top (1)	Left (2)
		Size	Bottom (3)	Right (4)
	Fax	A4	3 mm	3 mm 1
		Letter		4 mm
		Legal
	Copy	All paper	3 mm	3 mm
		sizes
	Scan		1 mm	1 mm

1The unscannable area is 1 mm when you use the ADF.

21

4 Sending a fax

How to send a fax

The following steps show how to send a fax.

a Do one of the following to load your document:

Place the document face down in the ADF. (See Using the ADF

on page 19.)

Load your document face down on the scanner glass. (See Using the scanner glass on page 20.)

NOTE

•To send colour faxes with multiple pages, use the ADF.

•If you send a mono fax from the ADF when the memory is full, it will be sent in real time.

•You can use the scanner glass to fax pages of a book one at a time. The documents can be up to A4 or Letter size.

•Since you can only scan one page at a time, it is easier to use the ADF if you are sending a multiple-page document.

b Press (FAX).

c You can change the following fax-sending settings.

(Basic User’s Guide)

For information about changing the following fax-sending settings, see pages 23 to 24.

Glass Scan Size

Colour Fax Transmission

Transmission Verification Report (Setup)

(Advanced User’s Guide)

For more advanced fax-sending operations and settings

(See Advanced User’s Guide: Sending

afax (MFC model).)

Contrast

Fax Resolution

Faxing at the end of a call

Broadcasting

Real Time Transmission

Overseas Mode

Cancelling Waiting Jobs

d Enter the fax number using the dial pad, Speed Dial or Search.

22