Brother MFC J220 User Manual

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Page 1

Quick Setup Guide

WARNING

Note

MFC-J220

Start Here

Before you can use the machine, please read this Quick Setup Guide for the correct setup and installation.

WARNING

CAUTION

WARNING indicates a potentially hazardous situation which, if not avoided, could result in death or serious injuries.

CAUTION indicates a potentially hazardous situation which, if not avoided, may result in minor or moderate injuries.

Unpack the machine and check the components

Basic User’s Guide Safety and Legal

booklet

Starter Ink Cartridges

[x4]

Accessory Order

Form

Black Yellow Cyan Magenta

Product Registration

Sheet (USA only)

Quick Setup Guide

Installation CD-ROM

Documentation CD-ROM

Telephone Line Cord

Plastic bags are used in the packaging of your machine. To avoid danger of suffocation, please keep these bags away from babies and children.

a Remove the protective tape and film covering the machine, and also from the LCD. b

Remove

the plastic bag a containing the ink cartridges from on top of the paper tray.

c Make sure you have all components.

• The components included in the box may differ depending on your country.

• Save all packing materials and the box in case for any reason you must ship your machine.

• You need to purchase the correct USB cable.

USB cable

Please make sure you use a USB 2.0 cable (Type A/B) that is no more than 6 feet (2 meters) long (cable not included). Your machine has a USB interface that is compatible with the USB 2.0 specification. This interface is also compatible with Hi-Speed USB 2.0; however, the maximum data transfer rate will be 12 Mbits/s. The machine can also be connected to a computer that has a USB 1.1 interface.

USA/CAN Version 0

Page 2

Load plain Letter/A4

IMPORTANT

paper

a Pull the paper tray a completely out of the

machine.

c With both hands, gently press and slide the

paper side guides a and then the paper length guide b to fit the paper size.

Make sure that the triangular marks c on the paper side guides a and paper length guide b line up with the mark for the paper size you are using.

b Lift the output paper tray cover a.

d Fan the stack of paper well to avoid paper jams

and misfeeds.

e Gently put the paper into the paper tray print

side down and top edge first. Check that the paper is flat in the tray.

DO NOT push the paper in too far.

Page 3

Note

When you use Legal size paper, press and hold

the universal guide release button a as you slide out the front of the paper tray.

f Gently adjust the paper side guides to the

paper with both hands. Make sure that the paper side guides touch the edges of the paper.

i While holding the paper tray in place, pull out

the paper support a until it clicks, and then unfold the paper support flap b.

g Close the output paper tray cover. h Slowly push the paper tray completely into the

machine.

Page 4

Connect the power cord

IMPORTANT

Note

DO NOT connect the USB cable yet.

and telephone line

a Connect the power cord.

b Connect the telephone line cord. Connect one

end of the telephone line cord to the jack on the machine marked LINE and the other end to a modular wall jack.

If you are sharing one telephone line with an external telephone, connect it as shown below.

Before you connect the external telephone, remove the protective cap a from the EXT. jack on the machine.

1 Extension telephone 2 External telephone

The telephone line cord MUST be connected to the jack on the machine marked LINE.

If you are sharing one telephone line with an external telephone answering machine, connect it as shown below.

Before you connect the external telephone answering machine, remove the protective cap a from the EXT. jack on the machine.

Set the receive mode to have an external answering machine. See Choose the correct Receive Mode on page 8. For additional details, see Connecting an

external TAD (telephone answering device) in chapter 6 in the Basic User’s Guide.

External TAD

if you

Page 5

Install the ink cartridges

CAUTION

Note

If ink gets in your eyes, wash them out with water at once, and if irritation occurs consult a doctor.

a Make sure that the power is turned on.

The LCD shows No Ink Cartridge.

b Open the ink cartridge cover a.

e Turn the green knob on the protective yellow

cap clockwise until it clicks to release the vacuum seal, then remove the cap a.

c Remove the green protective part a.

Do not throw away the green protective part. You will need it if you transport the machine.

d Unpack the ink cartridge.

Make sure you install the Starter Ink Cartridges included with your machine first.

f Take care to match the color of the lever a

with the cartridge color b, as shown in the diagram below.

g Install each ink cartridge in the direction of the

arrow on the label.

Page 6

h Gently push the ink cartridge until it clicks. After

Note

IMPORTANT

all the ink cartridges are installed close the ink cartridge cover.

The machine will prepare the ink tube system for printing. This process will take approximately four minutes. Do not turn off the machine.

• DO NOT take out ink cartridges if you do not need to replace them. If you do so, it may reduce the ink quantity and the machine will not know the quantity of ink left in the cartridge.

• DO NOT shake the ink cartridges. If ink stains your skin or clothing, wash with soap or detergent at once.

• DO NOT repeatedly insert and remove the cartridges. If you do so, ink may seep out of the cartridge.

• If you mix the colors by installing an ink cartridge in the wrong position, clean the print head several times after correcting the cartridge installation. (See Cleaning the

print head in Appendix A in the Advanced User’s Guide on the documentation

CD-ROM.)

• Once you open an ink cartridge, install it in the machine and use it up within six months of installation. Use unopened ink cartridges by the expiration date written on the cartridge package.

• DO NOT dismantle or tamper with the ink cartridge, this can cause the ink to leak out of the cartridge.

• Brother strongly recommends that you do not refill the ink cartridges provided with your machine. We also strongly recommend that you continue to use only Genuine Brother Brand replacement ink cartridges. Use or attempted use of potentially incompatible ink and/or cartridges in the Brother machine may cause damage to the machine and/or may result in unsatisfactory print quality. Our warranty coverage does not apply to any problem that is caused by the use of unauthorized third party ink and/or cartridges. To protect your investment and obtain premium performance from the Brother machine, we strongly recommend the use of Genuine Brother Supplies.

Page 7

Check the print quality

Choose your language (if needed)

a When the preparation process has finished, the

LCD shows Set Paper and Press Start.

Press Color Start.

b Check the quality of the four color blocks a on

the sheet. (black/yellow/cyan/magenta)

c If all lines are clear and visible, press 1 (Yes)

on the dial pad to finish the quality check and go to step 6.

a Press Menu. b Press a or b to choose Initial Setup.

Press OK.

c Press a or b to choose Local Language.

Press OK.

d Press a or b to choose your language.

Press OK.

e Press Stop/Exit.

If you can see missing short lines, press 2 (No) on the dial pad and follow the steps on the LCD.

Poor

Page 8

Choose the correct Receive Mode

Note

The correct Receive Mode is determined by the external devices and telephone subscriber services (Voice Mail, Distinctive Ring, etc.) you have (or will be using) on the same line as the Brother machine.

Will you be using a Distinctive Ring number for receiving faxes?

Brother uses the term “Distinctive Ring” but telephone companies may have other names for this service such as Custom Ringing, RingMaster, Personalized Ring, Teen Ring, Ident-A-Call, and Smart Ring. See Distinctive Ring in chapter 6 in the Basic User’s Guide for instruction on setting up your machine using this feature.

Will you be using Voicemail on the same telephone line as your Brother machine?

If you have Voice Mail on the same telephone line as your Brother machine, there is a strong possibility that Voice Mail and the Brother machine will conflict with each other when receiving incoming calls. See Voice Mail in chapter 6 in the Basic User’s Guide for instructions on setting up your machine using this service.

Will you be using a Telephone Answering Device on the same telephone line as your Brother machine?

Your external telephone answering device (TAD) will automatically answer every call. Voice messages are stored on the external TAD and fax messages are printed. Choose External TAD as your receive mode. See the instructions below. For additional information see Connecting an external TAD (telephone answering device) in chapter 6 in the Basic User’s Guide.

Will you be using your Brother machine on a dedicated fax line?

Your machine automatically answers every call as a fax. Choose instructions below.

Will you be using your Brother machine on the same line as your telephone?

Do you want to receive voice calls and faxes automatically?

The Fax/Tel receive mode is used when sharing the Brother machine and your telephone on the same line. Choose Fax/Tel as your receive mode. See the instructions below. For additional information see Fax/Tel in chapter 5 in the Basic User’s Guide for instructions on setting up and using this receive mode. Important Note: You cannot receive voice messages on either Voice Mail or an answering machine when choosing the Fax/Tel mode.

Do you expect to receive very few faxes?

Choose Manual as your receive mode. You control the phone line and must answer every call yourself. See the instructions below.

For details, see Using receive modes in chapter 5 in the Basic User’s Guide.

Fax Only

as your receive mode. See the

a Press Menu. b Press a or b to choose Initial Setup.

Press OK.

c Press a or b to choose Receive Mode.

Press OK.

d Press a or b to choose the receive mode.

Press OK.

e Press Stop/Exit.

If the Receive Mode option is not displayed, make sure the Distinctive Ring feature is set to Off. (See Turning off Distinctive Ring in chapter 6 in the Basic User’s Guide.)

Page 9

Set the LCD contrast

If you are having difficulty reading the LCD, try changing the contrast setting.

(if needed)

a Press Menu.

g Press a or b to choose 12h Clock or

24h Clock, and then press OK.

12 or 24 ?

12h Clock

24h Clock

b Press a or b to choose General Setup.

Press OK.

c Press a or b to choose LCD Settings.

Press OK.

d Press a or b to choose LCD Contrast.

Press OK.

e Press d or c to choose the contrast level.

Press OK.

f Press Stop/Exit.

Set the date and time

The machine displays the date and time, and if you set up the station ID the date and time will be added to each fax you send.

a Press Menu.

h Enter the time on the dial pad, and then press

OK.

i (12h Clock only)

Press a or b to choose AM or PM, and then press OK.

AM or PM ?

j Press Stop/Exit.

b Press a or b to choose Initial Setup.

Press OK.

c Press a or b to choose Date&Time.

Press OK.

d Enter the last two digits of the year on the dial

pad, and then press OK.

Year:2010

(e.g. Enter 1 0 for 2010.)

e Enter the two digits for the month on the dial

pad, and then press OK.

f Enter the two digits for the day on the dial pad,

and then press OK.

Page 10

Set your Station ID

Note

You should store your name and fax number to be printed on all fax pages that you send.

a Press Menu. b Press a or b to choose Initial Setup.

Press OK.

c Press a or b to choose Station ID.

Press OK.

d Enter your fax number (up to 20 digits) on the

dial pad, and then press OK.

e Enter your name (up to 20 characters) using

the dial pad, and then press OK.

• See the following chart for entering your name.

• If you need to enter a character that is on the same key as the last character, press c to move the cursor to the right.

• If you entered a letter incorrectly and want to change it, press d or c to move the cursor to the incorrect character, press Clear.

(USA only)

The Telephone Consumer Protection Act of 1991 makes it unlawful for any person to use a computer or electronic device to send any message via a telephone fax machine unless such messages clearly contain, in a margin at the top or bottom of each transmitted page, or on the first page of the transmission, the date and time it is sent and an identification of the business or other entity or other individual sending the message and the telephone number of the sending machines or such business, other entity or individual.

Fax Transmission Report

Your Brother machine is equipped with a Transmission Verification Report that can be used as confirmation that you sent a fax. This report lists the name or fax number of the receiving party, the date, time, and duration of the transmission, the number of pages transmitted, and whether or not the transmission was successful. If you want to use the Fax Transmission Report feature, see Transmission

Verification Report in chapter 4 in the Basic User’s Guide.

Press

key

2 ABC2

3 DEF 3

4 GH I 4

5 JKL5

6 MNO 6

7 PQRS

8 TUV 8

9 WXY Z

One time

Two

times

Three times

Four

times

f Press Stop/Exit.

If you make a mistake and want to start again, press Stop/Exit and go back to a.

For details, see Entering Text in Appendix C in the Basic User’s Guide.

Page 11

Note

Set Tone or Pulse dialing mode (Canada only)

Automatic Daylight Savings Time

Your machine comes set for Tone dialing service. If you have Pulse dialing service (rotary), you need to change the dialing mode.

a Press Menu. b Press a or b to choose Initial Setup.

Press OK.

c Press a or b to choose Tone/Pulse.

Press OK.

d Press a or b to choose Pulse (or Tone).

Press OK.

e Press Stop/Exit.

Set the phone line

If you are connecting the machine to a VoIP service (over the Internet) you need to change the compatibility setting.

compatibility

You can set the machine to change automatically for daylight savings time. It will reset itself forward one hour in the spring and backward one hour in the fall.

a Press Menu. b Press a or b to choose General Setup.

Press OK.

c Press a or b to choose Auto Daylight.

Press OK.

d Press a or b to choose On (or Off).

Press OK.

e Press Stop/Exit.

Send in the Product Registration Sheet

You can also register your product online using the On-Line Registration link from the installation CD-ROM or visit http://www.brother.com/registration/

(USA only)

If you are using an analog telephone line you can skip this step.

a Press Menu. b Press a or b to choose Initial Setup.

Press OK.

c Press a or b to choose Compatibility.

Press OK.

d Press a or b key to choose

Basic(for VoIP). Press OK.

e Press Stop/Exit.

a Fill out the Product Registration Sheet.

Page 12

b Put the sheet face down on the scanner glass.

Now go to

Note

c Make sure (FAX) is illuminated in Blue. d Enter the toll-free fax number: 1-877-268-9575. e Press Black Start.

You will receive a confirmation fax of your Product Registration.

For Windows® Users:

Page 13

For Macintosh Users:

Page 16

Page 13

USB

IMPORTANT

Note

For USB interface users (Windows Windows Vista

2000 Professional/XP/XP Professional x64 Edition/

/Windows® 7)

Windows

Before you install

a Make sure that your computer is ON and you

are logged on with Administrator rights.

• DO NOT connect the USB cable yet.

• For the latest drivers and information, visit http://solutions.brother.com/

• If there are any programs running, close them.

• The screens may differ depending on your operating system.

Install MFL-Pro Suite

a Put the supplied installation CD-ROM into your

CD-ROM drive. If the model name screen appears, choose your machine. If the language screen appears, choose your language.

• If this screen appears, click OK and restart your computer.

• If the installation does not continue automatically, open the top menu again by ejecting and then reinserting the CD-ROM or double-click the start.exe program from the root folder, and continue from b to install MFL-Pro Suite.

• For Windows Vista the User Account Control screen appears, click Allow or Yes.

and Windows® 7, when

c Choose Standard, and then click Next. The

installation continues.

Windows

USB

Macintosh

If the Brother screen does not appear automatically, go to My Computer (Computer), double-click the CD-ROM icon, and then double-click start.exe.

b The CD-ROM Top Menu will appear. Click

Install MFL-Pro Suite and click Yes if you accept the license agreements. Follow the on-screen instructions.

d When this screen appears, go to the next step.

Page 14

USB

IMPORTANT

Connect the USB cable

a Using both hands, use the plastic tabs on both

sides of the machine to lift the scanner cover until it locks securely into the open position.

b Connect the USB cable to the USB socket

marked with a symbol. You will find the USB socket inside the machine as shown below.

Windows

c Carefully route the USB cable through the

trench and out the back of the machine as shown below and connect the cable to your computer.

Make sure that the cable does not restrict the cover from closing, or an error may occur.

d Lift the scanner cover to release the lock a.

Gently push the scanner cover support down b and close the scanner cover c.

Page 15

USB

Now go to

IMPORTANT

Note

Finish

Note

e The installation will continue automatically.

The installation screens appear one after another.

DO NOT cancel any of the screens during the installation. It may take a few seconds for all screens to appear.

For Windows Vista® and Windows® 7, when the Windows Security screen appears, click the check box and click Install to complete the installation correctly.

f When the User’s Guides screen is displayed,

click View Manuals on the Web if you want to download the manuals and follow the on-screen instructions. You can also view the manuals on the documentation CD-ROM.

g When the On-Line Registration screen is

displayed, make your selection and follow the on-screen instructions.

h If you do not want to set your machine as the

Default printer, uncheck Set as Default Printer.

Windows

Finish and restart

a Click Finish to restart your computer.

After restarting the computer, you must be logged on with Administrator rights.

• If an error message appears during the software installation, run the Installation

Diagnostics located in start/All Programs/ Brother/MFC-JXXX (where MFC-JXXX is your

model name).

• Depending on your security settings, a Windows Security or antivirus software window may appear when using the machine or its software. Please allow or permit the window to continue.

Windows

USB

Macintosh

b In the Check for Firmware Updates screen,

choose the firmware update setting you want and click OK.

Internet access is required for the firmware update.

The installation is now complete.

Proceed to Install Optional Applications on page 18.

XML Paper Specification Printer Driver

The XML Paper Specification Printer Driver is the most suitable driver when printing from applications that use the XML Paper Specification documents. Please download the latest driver by accessing the Brother Solutions Center at http://solutions.brother.com/

Page 16

USB

IMPORTANT

Macintosh

For USB interface users (Mac OS X 10.4.11, 10.5.x, 10.6.x)

b Connect the USB cable to the USB socket

Before you install

marked with a symbol. You will find the USB socket inside the machine as shown below.

a Make sure your machine is connected to the

power and your Macintosh is ON. You must be logged on with Administrator rights.

• For the latest drivers and information on the Mac OS X you are using, visit http://solutions.brother.com/

• For Mac OS X 10.4.0 to 10.4.10 users, upgrade to Mac OS X 10.4.11 - 10.6.x.

USB

Connect the USB cable

• DO NOT connect the machine to a USB port on a keyboard or a non-powered USB hub.

• Connect the machine directly to your Macintosh.

a Using both hands, use the plastic tabs on both

sides of the machine to lift the scanner cover until it locks securely into the open position.

c Carefully route the USB cable through the

trench and out the back of the machine as shown below and connect the cable to your Macintosh.

Make sure that the cable does not restrict the cover from closing, or an error may occur.

Page 17

USB

Finish

Note

Macintosh

d Lift the scanner cover to release the lock a.

Gently push the scanner cover support down b and close the scanner cover c.

Install MFL-Pro Suite

a Put the supplied installation CD-ROM into your

CD-ROM drive.

b Double-click the Start Here OSX icon to install.

f When the Brother Support screen appears,

click Close to finish the installation or go to step 19.

Download and install

When Presto! PageManager is installed OCR capability is added to Brother ControlCenter2. You can easily scan, share and organize photos and documents using Presto! PageManager.

Presto! PageManager

a Click the Presto! PageManager icon to go to

the Presto! PageManager download site, and follow the on-screen instructions.

Windows

USB

Macintosh

c Please wait, it will take a few seconds for the

software to install. After the installation, the Brother software will search for the Brother device.

d Choose the machine from the list, and then

click OK.

The installation is now complete.

To use Image Capture on Mac OS X 10.6.x, please install the CUPS Printer Driver, which can be downloaded from the Brother Solutions Center (http://solutions.brother.com/

e When this screen appears, click Next.

Page 18

Install Optional Applications

IMPORTANT

Note

Install FaceFilter Studio/BookScan &

Whiteboard Suite supported by Reallusion, Inc

FaceFilter Studio is an easy-to-use borderless photo

printing application. FaceFilter Studio also lets you edit your photo data and add photo effects such as red eye reduction or skin tone enhancement. The BookScan Enhancer software can correct your scanned book images automatically. The Whiteboard Enhancer software cleans up and enhances text and images from photos taken of your whiteboard.

• The machine must be ON and connected to the computer.

• The computer must be connected to the Internet.

• Make sure you are logged on with Administrator rights.

• This application is not available for

Windows Server

2003/2008 series.

To get instructions on how to use FaceFilter Studio, download and install FaceFilter Studio Help.

a To run FaceFilter Studio, go to

start/All Programs/Reallusion/ FaceFilter Studio on your computer.

b Click the button on the upper right corner

of the screen.

c Click Check for updates to go to the

Reallusion update web page.

Windows

Install FaceFilter Studio Help

a Open the top menu again by ejecting and then

reinserting the installation CD-ROM or by double-clicking the start.exe program from the root folder.

b The CD-ROM Top Menu will appear. Choose

your language and then click Additional Applications.

c Click the button for the application you want to

install.

d Click the Download button and choose a folder

to save the file in.

e Close FaceFilter Studio before you start the

installer for FaceFilter Studio Help. Double-click the downloaded file from the folder you specified and follow the on-screen instructions for installation.

To view the complete FaceFilter Studio Help, choose start/All Programs/Reallusion/ FaceFilter Studio/FaceFilter Studio Help on your computer.

d Go back to the Additional Applications screen

to install more applications.

Page 19

Consumables

Replacement consumables

When the time comes to replace ink cartridges, an error message will be indicated on the LCD. For more information about the ink cartridges for your machine, visit http://www.brother.com/original/ Brother re-seller.

Ink cartridge

Black Yellow Cyan Magenta

LC61BK LC61Y LC61C LC61M

What is Innobella™?

Innobella™ is a range of genuine consumables offered by Brother. The name “Innobella™” derives from the words “Innovation” and “Bella” (meaning “Beautiful” in Italian) and is a representation of the “innovative” technology providing you with “beautiful” and “long lasting” print results.

or contact your local

Trademarks

The Brother logo is a registered trademark of Brother Industries, Ltd. Brother is a registered trademark of Brother Industries, Ltd. Multi-Function Link is a registered trademark of Brother International Corporation. Windows Vista is either a registered trademark or a trademark of Microsoft Corporation in the United States and other countries. Microsoft, Windows, Windows Server and Internet Explorer are registered trademarks of Microsoft Corporation in the United States and/or other countries. Apple, Macintosh and Safari are trademarks of Apple Inc., registered in the United States and other countries. FaceFilter Studio is a trademark of Reallusion, Inc. Each company whose software title is mentioned in this manual has a Software License Agreement specific to its proprietary programs.

Any trade names and product names of companies appearing on Brother products, related documents and any other materials are all trademarks or registered trademarks of those respective companies.

Compilation and Publication

Under the supervision of Brother Industries, Ltd., this manual has been compiled and published, covering the latest product descriptions and specifications. The contents of this manual and the specifications of this product are subject to change without notice. Brother reserves the right to make changes without notice in the specifications and materials contained herein and shall not be responsible for any damages (including consequential) caused by reliance on the materials presented, including but not limited to typographical and other errors relating to the publication.

Get inspired. Double-click the Brother CreativeCenter icon on your desktop to access a FREE web site with many ideas and resources for personal and professional use.

http://www.brother.com/creativecenter/