Brother MFC-J220, MFC-J265W, MFC-J270W, MFC-J410W, MFC-J415W Advanced User Guide

ADVANCED
USER’S GUIDE

MFC-J220
MFC-J265W
MFC-J270W
MFC-J410W
MFC-J415W

Version 0

USA/CAN

User's Guides and where do I find it?

Which manual? What's in it? Where is it?

Safety and Legal Please read the Safety Instructions before you

set up your machine.

Quick Setup Guide Read this Guide first. Follow the instructions for

setting up your machine and installing the
drivers and software for the operating system
and connection type you are using.

Basic User's Guide Learn the basic Fax, Copy, Scan and

PhotoCapture Center
replace consumables. See troubleshooting tips.

Advanced User's Guide Learn more advanced operations: Fax, Copy,

security features, and printing reports. Perform
routine maintenance.

Software User's Guide Follow these instructions for Printing, Scanning,

Network Scanning (MFC-J265W, MFC-J270W,
MFC-J410W and MFC-J415W only),

PhotoCapture Center
using the Brother ControlCenter utility.

Network User's Guide
(MFC-J265W, MFC-J270W,
MFC-J410W and MFC-J415W
only)

This Guide provides more advanced
information for configuring the Wireless network
connections. In addition, find information about
network utilities, network printing,
troubleshooting tips and supported network
specifications.

®

operations and how to

®

, PC-Fax Send, and

Printed / In the box

Printed / In the box

Printed / In the box

PDF file /
Documentation
CD-ROM

PDF file /
Documentation
CD-ROM

PDF file /
Documentation
CD-ROM

i

Table of Contents

1 General setup 1

Memory storage ..................................................................................................... 1

Volume Settings..................................................................................................... 1

Ring Volume ....................................................................................................1

Beeper Volume................................................................................................2

Speaker Volume..............................................................................................2

Automatic Daylight Saving Time............................................................................3

Sleep Mode ...........................................................................................................3

LCD screen............................................................................................................4

LCD Contrast ................................................................................................... 4

Setting the backlight brightness.......................................................................4

Setting the Dim Timer for the backlight .......................................................... 4

Mode Timer............................................................................................................5

2 Security features 6

TX Lock .................................................................................................................6

Setting and changing the TX Lock password ..................................................6

Turning TX Lock on/off .................................................................................... 7

3 Sending a fax 8

Additional sending options .....................................................................................8

Sending faxes using multiple settings .............................................................8

Contrast ........................................................................................................... 8

Changing fax resolution...................................................................................9

Setting your changes as the new default.........................................................9

Restoring fax settings to the factory settings ................................................... 9

Additional sending operations..............................................................................10

Sending a fax manually .................................................................................10

Sending a fax at the end of a conversation ...................................................10

Dual Access (Black & White only) .................................................................10

Broadcasting (Black & White only) ................................................................11

Real Time Transmission ................................................................................ 12

Overseas Mode .............................................................................................12

Checking and canceling waiting jobs............................................................. 13

4 Receiving a fax 14

Additional receiving operations............................................................................14

Printing a reduced incoming fax .................................................................... 14

Receiving a fax at the end of a conversation................................................. 14

Receiving faxes into memory when paper tray is empty ............................... 14

ii

5 Dialing and storing numbers 15

Voice operations..................................................................................................15

Tone or Pulse (Canada only).........................................................................15

Fax/Tel mode................................................................................................. 15

Caller ID.........................................................................................................15

Special line considerations ............................................................................ 16

Additional dialing operations ................................................................................ 18

Outgoing Call ................................................................................................18

Caller ID history ............................................................................................. 18

Dialing access codes and credit card numbers .............................................19

Additional ways to store numbers ........................................................................ 20

Storing Speed Dial numbers from Outgoing Calls.........................................20

Storing Speed Dial numbers from the Caller ID history.................................20

Setting up groups for broadcasting................................................................21

6Printing reports 23

Fax reports...........................................................................................................23

Transmission Verification Report...................................................................23

Fax Journal (activity report) ...........................................................................23

Reports ................................................................................................................24

How to print a report ......................................................................................24

7 Making copies 25

Copy settings .......................................................................................................25

Stop copying .................................................................................................. 25

Changing copy quality ...................................................................................25

Enlarging or reducing the copied image ........................................................26

Making N in 1 copies or a poster (Page Layout) ..........................................27

Sorting copies using the ADF (MFC-J410W and MFC-J415W only).............28

Adjusting Density ...........................................................................................28

Setting your changes as the new default.......................................................29

Restoring all settings to the factory settings .................................................. 29

iii

8 PhotoCapture Center®: Printing photos from a memory card 30

PhotoCapture Center® operations....................................................................... 30

Memory cards folder structures ..................................................................... 30

Print Images.........................................................................................................31

Print Index (Thumbnails) ...............................................................................31

Printing Photos .............................................................................................. 31

Print All Photos .............................................................................................. 32

DPOF printing ................................................................................................ 33

PhotoCapture Center

Print Quality ................................................................................................... 34

Paper options ................................................................................................ 34

Adjusting Brightness, Contrast and Color......................................................35

Cropping ........................................................................................................35

Borderless printing......................................................................................... 36

Print Date....................................................................................................... 36

Setting your changes as the new default.......................................................36

Restoring all settings to the factory settings .................................................. 36

Scan to a memory card........................................................................................ 37

How to set a new default ............................................................................... 37

How to reset to the factory settings ............................................................... 37

®

print settings ................................................................... 33

A Routine maintenance 38

Cleaning and checking the machine....................................................................38

Cleaning the outside of the machine ............................................................. 38

Cleaning the scanner..................................................................................... 39

Cleaning the machine’s printer platen ........................................................... 40

Cleaning the paper pick-up rollers .................................................................40

Cleaning the print head .................................................................................41

Checking the print quality .............................................................................. 41

Checking the print alignment ......................................................................... 42

Checking the ink volume ............................................................................... 43

Packing and shipping the machine......................................................................43

B Glossary 46

C Index 50

iv

v

General setup 1

1

Memory storage 1

1

Volume Settings 1

Even if there is a power failure, you will not
lose the settings you have chosen using the
Menu key because they are stored
permanently. Also, you will not lose your
settings in the FAX, COPY and
PHOTO CAPTURE mode key menus if you
have chosen Set New Default. You may
have to reset the date and time.

Ring Volume 1

You can choose a range of ring volume
levels, from High to Off.

While the machine is idle, press d or c
to adjust the volume level. The LCD shows
the current setting, and each key press will
change the volume to the next level. The
machine will keep the new setting until you
change it.

You can also change the volume through the
menu, by following the instructions below:

Setting the Ring Volume from the menu

a Press Menu.
b Press a or b to choose

General Setup.
Press OK.

1

c Press a or b to choose Volume.

Press OK.

d Press a or b to choose Ring.

Press OK.

e Press a or b to choose Low, Med, High

or Off.
Press OK.

f Press Stop/Exit.

1

Chapter 1

Beeper Volume 1

When the beeper is on, the machine will beep
when you press a key, make a mistake, or
after you send or receive a fax.

You can choose a range of beeper volume
levels, from High to Off.

a Press Menu.
b Press a or b to choose

General Setup.
Press OK.

c Press a or b to choose Volume.

Press OK.

d Press a or b to choose Beeper.

Press OK.

e Press a or b to choose Low, Med, High

or Off.
Press OK.

f Press Stop/Exit.

Speaker Volume 1

You can choose a range of speaker volume
levels, from High to Off.

a Press Menu.
b Press a or b to choose

General Setup.
Press OK.

c Press a or b to choose Volume.

Press OK.

d Press a or b to choose Speaker.

Press OK.

e Press a or b to choose Low, Med, High

or Off.
Press OK.

f Press Stop/Exit.

You can also adjust the speaker volume by
pressing Hook.

a Press Hook.

b Press d or c .

This setting will stay until you change it
again.

c Press Hook.

2

General setup

Automatic Daylight Saving Time

You can set the machine to change
automatically for daylight saving time. It will
reset itself forward one hour in the Spring and
backward one hour in the Fall. Make sure you
have set the correct date and time in the
Date&Time setting.

The factory setting is Off, so you will have to
turn on Automatic Daylight Saving Time as
follows.

a Press Menu.
b Press a or b to choose

General Setup.
Press OK.

c Press a or b to choose

Auto Daylight.
Press OK.

Sleep Mode 1

1

You can choose how long the machine must
be idle (from 1 to 60 minutes) before it goes
into sleep mode. The timer will restart if any
operation is carried out on the machine.

a Press Menu.
b Press a or b to choose

General Setup.
Press OK.

c Press a or b to choose Sleep Mode.

Press OK.

d Press a or b to choose 1Min, 2Mins,

3Mins, 5Mins, 10Mins, 30Mins or
60Mins.

Press OK.

e Press Stop/Exit.

1

d Press a or b to choose On (or Off).

Press OK.

e Press Stop/Exit.

3

Chapter 1

LCD screen 1

LCD Contrast 1

You can adjust the LCD contrast for a sharper
and more vivid display. If you are having
difficulty reading the LCD, try changing the
contrast setting.

a Press Menu.
b Press a or b to choose

General Setup.
Press OK.

c Press a or b to choose LCD Settings.

Press OK.

d Press a or b to choose LCD Contrast.

Press OK.

e Press d to change darker or press c to

change lighter.
Press OK.

Setting the backlight brightness 1

You can adjust the brightness of the LCD
backlight. If you are having difficulty reading
the LCD, try changing the brightness setting.

a Press Menu.
b Press a or b to choose

General Setup.
Press OK.

c Press a or b to choose LCD Settings.

Press OK.

d Press a or b to choose Backlight.

Press OK.

e Press a or b to choose Light, Med or

Dark.

Press OK.

f Press Stop/Exit.

f Press Stop/Exit.

Setting the Dim Timer for the backlight 1

You can set how long the LCD backlight stays
on after you go back to the Ready screen.

a Press Menu.
b Press a or b to choose

General Setup.
Press OK.

c Press a or b to choose LCD Settings.

Press OK.

d Press a or b to choose Dim Timer.

Press OK.

e Press a or b to choose 10Secs,

20Secs, 30Secs or Off.

Press OK.

f Press Stop/Exit.

4

Mode Timer 1

General setup

The machine has four temporary mode keys
on the control panel: FAX, SCAN, COPY and
PHOTO CAPTURE. You can change the
amount of time the machine takes after the
last Scan, Copy or PhotoCapture operation
before it returns to Fax mode. If you choose
Off, the machine stays in the mode you used
last.

a Press Menu.

1

b Press a or b to choose

General Setup.
Press OK.

c Press a or b to choose Mode Timer.

Press OK.

d Press a or b to choose 0Sec, 30Secs,

1Min, 2Mins, 5Mins or Off.

Press OK.

e Press Stop/Exit.

5

2

Note

Note

Security features 2

TX Lock 2

TX Lock lets you prevent unauthorized
access to the machine.

While TX Lock is On, the following operations
are available:

 Receiving faxes

While TX Lock is On, the following operations
are NOT available:

 Sending faxes

 Copying

 PC printing

 Scanning

 PhotoCapture

 Operation from the Control panel

If you forget the TX Lock password,
please call Brother Customer Service.
(See Brother numbers on page i in the
Basic User’s Guide.)

Setting and changing the TX Lock password 2

If you have already set the password, you
will not need to set it again.

Setting the password 2

a Press Menu.
b Press a or b to choose Fax.

Press OK.

c Press a or b to choose

Miscellaneous.
Press OK.

d Press a or b to choose TX Lock.

Press OK.

e Enter a 4-digit number for the password.

Press OK.

f When the LCD shows Verify:,

re-enter the password.
Press OK.

g Press Stop/Exit.

6

Security features

Note

Changing the password 2

a Press Menu.
b Press a or b to choose Fax.

Press OK.

c Press a or b to choose

Miscellaneous.
Press OK.

d Press a or b to choose TX Lock.

Press OK.

e Press a or b to choose Set Password.

Press OK.

f Enter a 4-digit number for the current

password.
Press OK.

g Enter a 4-digit number for a new

password.
Press OK.

Turning TX Lock on/off 2

Turning TX Lock on 2

a Press Menu.
b Press a or b to choose Fax.

Press OK.

c Press a or b to choose

Miscellaneous.
Press OK.

d Press a or b to choose TX Lock.

Press OK.

e Press a or b to choose Set TX Lock.

Press OK.

f Enter the registered 4-digit password.

Press OK.
The machine goes offline and the LCD
shows TX Lock Mode.

2

h When the LCD shows Verify:,

re-enter the password.
Press OK.

i Press Stop/Exit.

Turning TX Lock off 2

a Press Menu.
b Enter the registered 4-digit password.

Press OK.
TX Lock is automatically turned off.

If you enter the wrong password, the LCD
shows Wrong Password and stays
offline. The machine will stay in TX Lock
mode until the registered password is
entered.

7

3

Note

Note

Fax Resolution

Contrast

Standard

Press Start

Enter Number

Sending a fax 3

Additional sending options

Sending faxes using multiple settings 3

When you send a fax you can choose any
combination of these settings: resolution,
contrast, scan size etc.

a Press (FAX).

The LCD shows:

Contrast 3

3

If your document is very light or very dark, you
may want to change the contrast. For most
documents the factory setting Auto can be
used. It automatically chooses the suitable
contrast for your document.
Choose Light when sending a light
document.
Choose Dark when sending a dark
document.

a Press (FAX).

b Press a or b to choose Contrast.

Press OK.

c Press a or b to choose Auto, Light or

Dark.

Press OK.

b Press a or b to choose a setting you

want to change.
Press OK.

c Press a or b to choose an option.

Press OK.

d Repeat steps b to c to change more

settings.

• Most settings are temporary and the
machine returns to its default settings after
you send a fax.

• You can save some of the settings you
use most often by setting them as default.
These settings will stay until you change
them again. (See Setting your changes as
the new default on page 9.)

Even if you choose Light or Dark, the
machine will send the fax using the Auto
setting in any of the following conditions:

• When you send a color fax.

• When you choose Photo as the Fax
Resolution.

8

Sending a fax

Note

Changing fax resolution 3

The quality of a fax can be improved by
changing the fax resolution.

a Press (FAX).

b Press a or b to choose

Fax Resolution.
Press OK.

c Press a or b to choose the resolution

you want.
Press OK.

You can choose four different resolution
settings for black & white faxes and two for
color faxes.

Black & White

Standard Suitable for most typed

documents.

Setting your changes as the new default 3

You can save the fax settings for

Fax Resolution, Contrast,
Real Time TX and Glass ScanSize you

use most often by setting them as default.
These settings will stay until you change
them again.

a Press (FAX).

b Press a or b to choose the setting you

want to change, and press OK. Then
press a or b to choose your new option.
Press OK.

Repeat this step for each setting you
want to change.

c After changing the last setting, press

a or b to choose Set New Default.
Press OK.

3

Fine Good for small print and

transmits a little slower than
Standard resolution.

S.Fine Good for small print or artwork

and transmits slower than Fine
resolution.

Photo Use when the document has

varying shades of gray or is a
photograph. Photo has the
slowest transmission.

Color

Standard Suitable for most typed

documents.

Fine Use when the document is a

photograph. The transmission
time is slower than Standard
resolution.

If you choose S.Fine or Photo and then
use the Color Start key to send a fax, the
machine will send the fax using the Fine
setting.

d Press 1 to choose Yes.
e Press Stop/Exit.

Restoring fax settings to the factory settings 3

You can restore the fax settings

Fax Resolution, Contrast,
Real Time TX, and Glass ScanSize,

that you have changed, to the factory
settings. These settings will stay until you
change them again.

a Press (FAX).

b Press a or b to choose

Factory Reset.
Press OK.

c Press 1 to choose Yes.
d Press Stop/Exit.

9

Chapter 3

Note

Note

Additional sending operations

Sending a fax manually 3

Manual transmission lets you hear the
dialing, ringing and fax-receiving tones while
sending a fax.

(MFC-J410W and MFC-J415W only)

To send a multiple page fax, use the ADF.

a Press (FAX).

b Load your document.
c To listen for a dial tone press Hook or

pick up the handset of the external
telephone.

Sending a fax at the end of a

3

conversation 3

At the end of a conversation you can send a
fax to the other party before you both hang
up.

a Ask the other party to wait for fax tones

(beeps) and then to press the Start or
Send key before hanging up.

b Press (FAX).

c Load your document.
d Press Black Start or Color Start.

 If you are using the scanner glass,

press 1 to send a fax.

e Replace the handset of the external

phone.

d Dial the fax number.
e When you hear the fax tone, press

Black Start or Color Start.
If you are using the scanner glass
press 1 on the machine to send a fax.

f If you picked up the handset of the

external telephone, replace it.

Dual Access (Black & White only) 3

You can dial a number and start scanning the
fax into memory—even when the machine is
sending from memory, receiving faxes or
printing PC data. The LCD shows the new job
number and available memory.

The number of pages you can scan into the
memory will vary depending on the data that
is printed on them.

If the Out of Memory message appears
while scanning a document, press
Stop/Exit to cancel or Black Start to send
the scanned pages.

10

Broadcasting

Note

Sending a fax

(Black & White only) 3

Broadcasting is when the same fax message
is automatically sent to more than one fax
number. You can include Groups, Speed Dial
numbers, and up to 50 manually dialed
numbers in the same broadcast.

After the broadcast is finished, a Broadcast
Report will be printed.

a Press (FAX).

b Load your document.
c Press a or b to choose Broadcasting.

Press OK.

d You can add numbers to the broadcast

in the following ways:

 Press a or b to choose Add Number

and press OK. Enter a number using
dial pad.

• If you did not use up any of the numbers
for Groups, you can broadcast faxes to as
many as 90 different numbers.

• The machine’s available memory will vary
depending on the types of jobs in the
memory and the number of locations used
for broadcasting. If you broadcast to the
maximum number available, you will not
be able to use dual access.

• If the Out of Memory message
appears, press Stop/Exit to stop the job.
If more than one page has been scanned,
press Black Start to send the portion that
is in the machine’s memory.

Canceling a Broadcast in progress 3

a Press Menu.
b Press a or b to choose Fax.

Press OK.

3

Press OK.

 Press a or b to choose Speed Dial

and OK. Press a or b to choose

Alphabetical Order or
Numerical Order and OK.

Press a or b to select a number and
OK.

e After you have entered all the fax

numbers by repeating step d, press

a or b to choose Complete.
Press OK.

f Press Black Start.

c Press a or b to choose

Remaining Jobs.
Press OK.
The LCD will show the fax number being
dialed and the Broadcast job number.

d Press OK.

The LCD will ask you the following
question:

Cancel Job?
Yes i Press 1
No i Press 2

e Press 1 to cancel the fax number being

dialed.
The LCD will then show the Broadcast
job number.

f Press OK.

The LCD will ask you the following
question:

Cancel Job?
Yes i Press 1
No i Press 2

11

Chapter 3

Note

g To cancel the Broadcast, press 1.
h Press Stop/Exit.

Real Time Transmission 3

When you are sending a fax, the machine will
scan the document into the memory before
sending it. Then, as soon as the telephone
line is free, the machine will start dialing and
sending.

Sometimes, you may want to send an
important document immediately, without
waiting for memory transmission. You can do
this by turning on Real Time TX.

a Press (FAX).

b Press a or b to choose Real Time TX.

Press OK.

Overseas Mode 3

If you are having difficulty sending a fax
overseas due to possible interference on the
telephone line, we recommend that you turn
on the Overseas mode. After you send a fax
using this feature, the feature will turn itself
off.

a Press (FAX).

b Load your document.
c Press a or b to choose

Overseas Mode.
Press OK.

d Press a or b to choose On (or Off).

Press OK.

c Press a or b to choose On (or Off).

Press OK.

• (MFC-J410W and MFC-J415W only)

If the memory is full and you are sending a
black & white fax from the ADF, the
machine will send the document in real
time (even if Real Time TX is set to
Off). Faxes from the scanner glass
cannot be sent until you clear some of the
memory.

• In Real Time Transmission, the automatic
redial feature does not work when you are
using the scanner glass.

12