Brother MFC-J200 User Manual

Basic User’s Guide

MFC-J200

Version 0

MEX/LTN-ENG

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User's Guides and where do I find them?

Which Guide? What's in it? Where is it?

Product Safety Guide Read this Guide first. Please read the Safety

Instructions before you set up your machine. See this Guide for trademarks and legal limitations.

Quick Setup Guide Follow the instructions for setting up your machine

and installing the drivers and software for the operating system and connection type you are using.

Basic User’s Guide Learn the basic Fax, Copy and Scan operations, and

how to replace consumables. See troubleshooting tips.

Advanced User’s Guide Learn more advanced operations: Fax, Copy, and

security features; printing reports; and performing routine maintenance.

Software and Network User’s Guide

This Guide provides instructions for Scanning, Printing, PC-Fax and other operations that can be performed by connecting your Brother machine to a computer. You can also find useful information about using the Brother ControlCenter utility, using your machine in a network environment, and frequently used terms.

PDF file / CD-ROM

HTML file/CD-ROM

AirPrint Guide This Guide provides information for using AirPrint to

print from OS X v10.7.x, 10.8.x and your iPhone, iPod touch, iPad, or other iOS device to your Brother machine without installing a printer driver.

Google Cloud Print Guide

Mobile Print/Scan Guide for Brother iPrint&Scan

This Guide provides details on how to use Google Cloud Print™ services for printing over the Internet.

This Guide provides useful information about printing from your mobile device and scanning from your Brother machine to your mobile device when connected to a Wi-Fi network.

Visit http://solutions.brother.com/.

PDF file / Brother Solutions Center

(Basic User’s Guide)

1 General information 1

Using the documentation .......................................................................................1

Symbols and conventions used in the documentation ....................................1

Accessing Brother Utilities (Windows Accessing the Advanced User’s Guide and Software and

Network User’s Guide.........................................................................................2

Viewing User’s Guides ....................................................................................2

How to access Guides for Advanced Features...................................................... 4

Accessing Brother Support (Windows

Accessing Brother Support (Macintosh) ................................................................5

Control panel overview ..........................................................................................6

Basic Operations ...................................................................................................8

2 Loading paper 9

Loading paper and other print media.....................................................................9

Loading envelopes ........................................................................................12

Unprintable area ............................................................................................ 14

Paper settings......................................................................................................15

Paper Type....................................................................................................15

Paper Size.....................................................................................................15

Acceptable paper and other print media..............................................................15

Recommended print media ...........................................................................16

Handling and using print media.....................................................................16

Choosing the right print media.......................................................................17

8) .............................................................1

)................................................................ 4

3 Loading documents 18

How to load documents ....................................................................................... 18

Using the ADF ............................................................................................... 18

Using the scanner glass ................................................................................19

Unscannable area .........................................................................................20

4Sending a fax 21

How to send a fax ................................................................................................21

Stop faxing.....................................................................................................22

Setting scanner glass size for faxing.............................................................22

Color fax transmission ...................................................................................22

Canceling a fax in progress ...........................................................................22

Transmission Verification Report...................................................................23

5 Receiving a fax 24

Receive Modes....................................................................................................24

Choose the correct Receive Mode ................................................................24

Using Receive Modes..........................................................................................26

Fax Only ........................................................................................................ 26

Fax/Tel...........................................................................................................26

Manual...........................................................................................................26

External TAD ................................................................................................. 26

Receive Mode settings ........................................................................................27

Ring Delay .....................................................................................................27

F/T Ring Time (Fax/Tel mode only)...............................................................27

Easy Receive................................................................................................. 28

6 Telephone services and external devices 29

Telephone services (Only available for some countries).....................................29

Voice Mail ...................................................................................................... 29

Distinctive Ring ..............................................................................................30

Voice over Internet Protocol (VoIP) ............................................................... 32

Connecting an external TAD (telephone answering device)................................33

Connections...................................................................................................34

Recording an outgoing message (OGM) on the external TAD......................34

Multi-line connections (PBX) .........................................................................35

External and extension telephones......................................................................35

Connecting an external telephone.................................................................35

Using external and extension telephones......................................................36

Using a non-Brother cordless external telephone .........................................36

Using remote codes.......................................................................................36

7 Dialing and storing numbers 38

How to dial ...........................................................................................................38

Manual dialing ...............................................................................................38

Speed Dialing ................................................................................................38

Fax Redial .....................................................................................................38

Storing numbers ..................................................................................................39

Storing a pause .............................................................................................39

Storing Speed Dial numbers..........................................................................39

Changing and deleting Speed Dial numbers.................................................40

8 Making copies 41

How to copy .........................................................................................................41

Stop copying.................................................................................................. 41

Copy options........................................................................................................42

Paper Type....................................................................................................42

Paper Size.....................................................................................................42

9 How to print from a computer 43

Printing a document............................................................................................. 43

iii

10 How to scan to a computer 44

Before scanning...................................................................................................44

Scanning a document as a PDF file using ControlCenter4 (Windows How to change the machine’s SCAN mode settings for PDF scanning using

ControlCenter4 (Windows

How to scan a document as a PDF file using the control panel

(Windows

and Macintosh) ..............................................................................50

) .............................................................................48

) .............44

A Routine maintenance 51

Replacing the ink cartridges ................................................................................51

Cleaning and checking the machine....................................................................54

Cleaning the scanner.....................................................................................54

Cleaning the print head .................................................................................55

Checking the print quality ..............................................................................55

Checking the print alignment.........................................................................56

Setting the date and time.....................................................................................57

B Troubleshooting 58

Identifying the problem ........................................................................................58

Error and maintenance messages.......................................................................60

Transferring your faxes or Fax Journal report ...............................................67

Document jam .............................................................................................. 68

Printer jam or paper jam................................................................................69

If you are having difficulty with your machine ......................................................77

Dial Tone ......................................................................................................88

Telephone line interference / VoIP ................................................................88

Machine Information ............................................................................................88

Checking the serial number ...........................................................................88

Checking the firmware version ......................................................................88

Reset functions ..............................................................................................89

How to reset the machine.............................................................................. 89

C Menu and features tables 90

Using the Menu tables .........................................................................................90

Memory Storage ..................................................................................................90

Menu keys ...........................................................................................................91

Menu table...........................................................................................................92

Features tables ..................................................................................................100

Entering Text .....................................................................................................107

Inserting spaces .........................................................................................107

Making corrections ......................................................................................107

Repeating letters .........................................................................................107

Special characters and symbols..................................................................108

D Specifications 109

General..............................................................................................................109

Print media.........................................................................................................111

Fax..................................................................................................................... 112

Copy ..................................................................................................................113

Scanner .............................................................................................................114

Printer ................................................................................................................115

Interfaces ........................................................................................................... 116

Network..............................................................................................................116

Computer requirements.....................................................................................117

Consumable items .............................................................................................118

EIndex 119

Table of Contents

(Advanced User’s Guide)

The Advanced User’s Guide explains the following features and operations. You can view the Advanced User’s Guide on the CD-ROM.

1 General setup

Memory Storage Volume Settings (MFC model) Automatic Daylight Saving Time (MFC model) Sleep Mode Auto Power Off (DCP models) LCD Mode Timer (MFC model)

2 Security features

(MFC model)

TX Lock

3 Sending a fax (MFC model)

Additional sending options Additional sending operations

A Routine maintenance

Cleaning and checking the machine Packing and shipping the machine

B Glossary

CIndex

4 Receiving a fax (MFC model)

Memory Receive (Black & White only) Additional receiving operations

5 Dialing and storing numbers

(MFC model)

Voice operations Additional dialing operations Additional ways to store numbers

6 Printing reports

Fax reports (MFC model) Reports

7 Making copies

Copy options

General information 1

Using the

NOTE

documentation

Thank you for buying a Brother machine! Reading the documentation will help you make the most of your machine.

Symbols and conventions used in the documentation 1

The following symbols and conventions are used throughout the documentation.

Bold Bold typeface identifies

specific keys on the machine’s control panel and on the computer screen.

Italics Italicized typeface

emphasizes an important point or refers you to a related topic.

Courier New

Text in Courier New font identifies messages on the LCD of the machine.

Notes tell you how to respond to a situation that may arise or give tips about how the operation works with other features.

Electrical Hazard icons alert you to possible electrical shock.

Accessing Brother

Utilities (Windows

If you are using a PC or tablet running Windows

either by tapping the screen or by clicking with your mouse.

After the printer driver is installed,

Start screen and the desktop.

a Tap or click Brother Utilities either on

8, you can make your selections

(Brother Utilities) appears on both the

the Start screen or the desktop.

8) 1

WARNING

WARNING indicates a potentially hazardous situation which, if not avoided, could result in death or serious injuries.

CAUTION

CAUTION indicates a potentially hazardous situation which, if not avoided, may result in minor or moderate injuries.

IMPORTANT

IMPORTANT indicates a potentially hazardous situation which, if not avoided, may result in damage to property or loss of product functionality.

Chapter 1

NOTE

b Select your machine.

c Choose the function you want to use.

Accessing the Advanced User’s

Viewing User’s Guides 1

(Windows®) 1

 Windows®XP/Windows Vista®/

Windows Windows Server Windows Server

To view the documentation, from

Brother, MFC-XXXX (where XXXX is your model name) from the programs group, and then choose User’s Guides.

 Windows

Click (Brother Utilities), and then click the drop-down list and select your

model name (if not already selected). Click Support in the left navigation bar, and then click User’s Guides.

7/Windows Server® 2003/

2008/

2008 R2

(Start), All Programs, select

8/Windows Server® 2012

Guide and Software and Network User’s Guide

This Basic User’s Guide does not contain all the information about the machine, such as how to use the advanced Fax, Copy, Printer, Scanner, PC-Fax, and Network features. When you are ready to learn detailed information about these operations, read the

Advanced User’s Guide and Software and Network User’s Guide in HTML format that

are on the CD-ROM.

If you have not installed the software, you can find the documentation on the CD-ROM by following the instructions:

a Turn on your PC. Insert the Brother

CD-ROM into your CD-ROM drive.

If the Brother screen does not appear, go to Computer (My Computer). (For

Windows

Click (File Explorer) on the

taskbar, and then go to Computer.) Double-click the CD-ROM icon, and then

double-click start.exe.

8 and Windows Server® 2012:

b If the model name screen appears, click

your model name.

General information

NOTE

c If the language screen appears, click

your language. The CD-ROM Top Menu will appear.

d Click User’s Guides. e Click PDF/HTML documents. If the

country screen appears, choose your country. After the list of User’s Guides appears, choose the guide you want to read.

(Macintosh) 1

a Turn on your Macintosh. Insert the

Brother CD-ROM into your CD-ROM drive. The following window will appear.

How to find Scanning instructions 1

There are several ways you can scan documents. You can find the instructions as follows:

Software and Network User’s Guide

 Scan

 ControlCenter

Nuance™ PaperPort™ 12SE How-to-Guides

(Windows

 The complete Nuance™ PaperPort™

12SE How-to-Guides can be viewed from the Help selection in the PaperPort™ 12SE application.

Presto! PageManager User’s Guide (Macintosh)

Presto! PageManager is available as a download from http://nj.newsoft.com.tw/download/ brother/PM9SEInstaller_BR_multilang2.dmg

 The complete Presto! PageManager

User’s Guide can be viewed from the Help selection in the Presto! PageManager application.

)

b Double-click the User’s Guides icon. c Select your model and language if

needed.

d Click User’s Guides. If the country

screen appears, choose your country.

e After the list of User’s Guides appears,

choose the Guide you want to read.

How to find Network setup instructions

Your machine can be connected to a wireless network.

 Basic setup instructions

(See Quick Setup Guide.)

 The wireless access point or router

supports Wi-Fi Protected Setup™ or AOSS™ (See Quick Setup Guide.)

 For more information about network

setup, see Software and Network User’s Guide: Network.

Chapter 1

How to access Guides for Advanced Features

You can view and download these Guides from the Brother Solutions Center at: http://solutions.brother.com/

Click Manuals on your model’s page to download the documentation.

AirPrint Guide 1

This Guide provides information for using AirPrint to print from OS X v10.7.x, 10.8.x and your iPhone, iPod touch, iPad, or other iOS device to your Brother machine without installing a printer driver.

Google Cloud Print Guide 1

This Guide provides details on how to use Google Cloud Print™ services for printing over the Internet.

Mobile Print/Scan Guide for Brother iPrint&Scan

This Guide provides useful information about printing from your mobile device and scanning from your Brother machine to your

mobile device when connected to a Wi-Fi network.

Accessing Brother

Support (Windows

You can find all the contacts you will need, such as web support (Brother Solutions Center) on the CD-ROM.

 Click Brother Support on the Top Menu.

The following screen will appear:

 To access our website

(http://www.brother.com/ Brother Home Page.

 For the latest news and product support

information (http://solutions.brother.com/ Brother Solutions Center.

 To visit our website for genuine Brother

Supplies (http://www.brother.com/original/ click Supplies Information.

), click

) 1

), click

 To access the Brother CreativeCenter

(http://www.brother.com/creativecenter/ for FREE photo projects and printable downloads, click Brother CreativeCenter.

 To return to the Top Menu, click Back or

if you are finished, click Exit.

)

Accessing Brother

General information

Support (Macintosh)

You can find all the contacts you will need, such as web support (Brother Solutions Center) on the CD-ROM.

 Double-click the Brother Support icon.

The following screen will appear:

 To download and install Presto!

PageManager, click Presto! PageManager.

 To register your machine from the Brother

Product Registration Page (http://www.brother.com/registration/ click On-Line Registration.

 For the latest news and product support

information (http://solutions.brother.com/ Brother Solutions Center.

 To visit our website for genuine Brother

Supplies (http://www.brother.com/original/ Supplies Information.

), click

Chapter 1

Control panel overview 1

01/01 19:45 Fax

1 LCD (Liquid Crystal Display)

The LCD displays messages to help you set up and use your machine.

2 Mode keys:

 FAX

Lets you access Fax mode.

 SCAN

Lets you access Scan mode.

2 43

 a or b

Press a or b to scroll through the menus and options.

 Menu

Access the main menu.

 Clear

Press to delete characters or to go back to the previous menu level.

 OK

Lets you choose a setting.

 COPY

Lets you access Copy mode.

3 Menu keys:

 d c

While the machine is idle, you can press these keys to adjust the ring volume.



Press to store Speed Dial and Group numbers in the machine’s memory.

Lets you store, look up, and dial numbers that are stored in the memory.

 d or c

Press d or c to move the selected area left or right on the LCD.

4 Copy Options

Lets you temporarily change the copy settings when in copy mode.

5 Telephone keys:

 Redial/Pause

Redials the last number called. It also inserts a pause when dialing numbers.

 Hook

Press before dialing when you want to listen to make sure a fax machine answers and then press Black Start or Color Start.

Also, press this key after picking up the handset of the external telephone during the F/T pseudo/double-ring.

General information

9 7

5 6

6 Start keys:

 Black Start

Lets you start sending faxes or making copies in black & white. Also lets you start a scanning operation (in color or black & white depending on the scan setting in the ControlCenter software).

 Color Start

Lets you start sending faxes or making copies in full color. Also lets you start a scanning operation (in color or black & white, depending on the scan setting in the ControlCenter software).

7 Power On/Off

Press to turn on the machine.

Press and hold down to turn off the

If you turn off the machine using , it will still periodically clean the print head to maintain

print quality. To prolong print head life, provide better ink efficiency, and maintain print quality, keep your machine connected to the power at all times.

8 Stop/Exit

Stops an operation or exits the menu.

9 Dial Pad

Use these keys to dial telephone and fax numbers and as a keyboard for entering information into the machine.

10 Fax Resolution

Lets you temporarily change the resolution when sending a fax.

machine. The LCD displays Shutting Down and will stay on for a few seconds before turning itself off.

If you have connected an external telephone or TAD, it is always available.

Chapter 1

NOTE

Basic Operations 1

The following steps show how to change a setting in the machine. In this example, the Receive Mode setting is changed from Fax Only to Fax/Tel.

a Press (FAX). b Press Menu, 3, 1, 1.

Fax Only

Select ab &OK

c Press a or b to choose Fax/Tel.

Fax/Tel

d Press OK.

Accepted

Press Clear if you want to go back to the previous level.

e Press Stop/Exit.

NOTE

Loading paper 2

Loading paper and other print media

Load only one size of paper and one type of paper in the paper tray at a time.

(For more information about paper size, weight and thickness, see Choosing the right print media on page 17.)

a Pull the paper tray completely out of the

machine.

• If the paper support flap (1) is open, close it, and then close the paper support (2).

b Lift the output paper tray cover (1).

c Gently press and slide the paper width

guides (1) and then the paper length guide (2) to fit the paper size. Make sure that the triangular marks (3) on the paper width guides (1) and paper length guide (2) line up with the marks for the paper size you are using.

• When you load a different paper size in the tray, you will need to change the Paper Size setting in the machine at the same time.

(See Paper Size on page 15.)

Chapter 2

NOTE

IMPORTANT

NOTE

When you are using Legal size paper, press and hold the universal guide release button (1) as you slide out the front of the paper tray.

e Gently put the paper into the paper tray

printing surface face down and top edge in first. Check that the paper is flat in the tray.

d Fan the stack of paper well to avoid

paper jams and misfeeds.

Always make sure that the paper is not curled or wrinkled.

Be careful not to push the paper in too far; it may lift at the back of the tray and cause paper feed problems.

If you want to add paper before the tray is empty, remove the paper from the tray and combine it with the paper you are adding. Always fan the stack of paper well before loading it in the tray. If you add paper without fanning the stack, the machine may feed multiple pages.

Loading paper

IMPORTANT

f Gently adjust the paper width guides (1)

to fit the paper. Make sure the paper width guides lightly touch the sides of the paper.

g Close the output paper tray cover.

i While holding the paper tray in place,

pull out the paper support (1) until it locks into place, and then unfold the paper support flap (2).

DO NOT use the paper support flap when printing on Legal size paper.

h Slowly and firmly push the paper tray

completely into the machine.

Chapter 2

IMPORTANT

Loading envelopes 2

About envelopes 2

 Use envelopes that weigh from 20 to 25 lb

(80 to 95 g/m

 Some envelopes require you to make

margin settings in the application you are using. Make sure you do a test print first before printing multiple envelopes.

DO NOT use the following types of envelopes, as they will not feed correctly:

• That are of a baggy construction.

• That have windows.

• That are embossed (have raised writing on them).

• That have clasps or staples.

Loading envelopes 2

a Before loading, press the corners and

sides of envelopes to make them as flat as possible.

• That are pre-printed on the inside.

Glue Double flaps

Occasionally you may experience paper feed problems caused by the thickness, size and flap shape of the envelopes you are using.

If envelopes are “double-feeding,” put one envelope in the paper tray at a time.

Loading paper

b Put envelopes in the paper tray with the

printing surface face down. If the envelope flaps are on the long edge, load the envelopes in the tray with the flap on the left, as shown in the illustration. Gently press and slide the paper width guides (1) and paper length guide (2) to fit the size of the envelopes.

If you have problems printing on envelopes with the flap on the short edge, try the following:

a Open the envelope flap. b Put the envelope into the paper tray with

the printing surface face down and the flap positioned as shown in the illustration.

c Select Reverse Print (Windows

Reverse page orientation (Macintosh)

in the printer driver’s dialog box, and then adjust the size and margin in the application you are using. For more information, see Software and Network User’s Guide: Reverse Print

(Windows (Macintosh).

) or Reverse Print

) or

Chapter 2

NOTE

Unprintable area 2

The unprintable area depends on the settings in the application you are using. The figures show the unprintable areas on cut-sheet paper and envelopes. The machine can print in the shaded areas of cut-sheet paper only when the Borderless print feature is available and turned on.

For more information, see Software and Network User’s Guide: Print without a Border

(Windows

Cut-Sheet Paper Envelopes

) or Print without a Border (Macintosh).

Top (1) Left (2) Bottom (3) Right (4)

Cut-Sheet 0.12 in. (3 mm) 0.12 in. (3 mm) 0.12 in. (3 mm) 0.12 in. (3 mm) Envelopes 0.87 in. (22 mm) 0.12 in. (3 mm) 0.87 in. (22 mm) 0.12 in. (3 mm)

The Borderless print feature is not available for envelopes, 2-sided printing and some paper sizes, such as Legal and Executive. For more information, see Printer on page 115.

Loading paper

NOTE

Paper settings 2

Paper Type 2

To get the best print quality, set the machine for the type of paper you are using.

a Press Menu, 2, 2. b Press a or b to choose Plain Paper,

Inkjet Paper, Brother BP71, Other Glossy or Transparency.

Press OK.

c Press Stop/Exit.

The machine ejects paper with the printed surface face up onto the paper tray at the front of the machine. When you use transparencies or glossy paper, remove each sheet at once to prevent smudging or paper jams.

Paper Size 2

You can use the following sizes of paper for copies: Letter, Legal, A4, A5, Executive and Photo (4"  6")/(10  15 cm). You can use the following sizes of paper for printing faxes: Letter, Legal and A4. When you change the size of paper you load in the machine, you will need to change the Paper Size setting at the same time so your machine can fit an incoming fax on the page.

Acceptable paper and other print media

The print quality can be affected by the type of paper you use in the machine.

To get the best print quality for the settings you have chosen, always set the Paper Type to match the type of paper you load.

You can use plain paper, inkjet paper (coated paper), glossy paper, transparencies and envelopes.

We recommend testing various paper types before buying large quantities.

For best results, use Brother paper.

 When you print on inkjet paper (coated

paper), transparencies and glossy paper, be sure to choose the correct print media in the printer driver’s Basic tab or the machine’s Paper Type setting.

(See Paper Type on page 15.)

 When you print on Brother Photo paper,

load one extra sheet of the same photo paper in the paper tray. An extra sheet has been included in the paper package for this purpose.

 When using transparencies or photo

paper, remove each sheet at once to prevent smudging or paper jams.

 Avoid touching the printed surface of the

paper immediately after printing; the surface may not be completely dry and may stain your fingers.

a Press Menu, 2, 3. b Press a or b to choose Letter, Legal,

A4, A5, Executive or 4"x6". Press OK.

c Press Stop/Exit.

Chapter 2

IMPORTANT

Recommended print media 2

To get the best print quality, we suggest using the Brother paper in the table.

We recommend using 3M Transparency Film when you print on transparencies.

Brother paper

Paper Type Item

Premium Plus Glossy Photo

 Letter BP71GLTR  4"  6" BP71GP20

Handling and using print media 2

 Store paper in its original packaging and

keep it sealed. Keep the paper flat and away from moisture, direct sunlight and heat.

 Avoid touching the shiny (coated) side of

the photo paper. Load photo paper with the shiny side facing down.

 Avoid touching either side of the

transparency paper because it absorbs water and perspiration easily, and this may cause decreased output quality. Transparencies designed for laser printers/copiers may stain your next document. Use only transparencies recommended for inkjet printing.

DO NOT use the following kinds of paper:

• Damaged, curled, wrinkled, or irregularly shaped

1 0.08 in. (2 mm) or greater curl may

cause jams to occur.

• Extremely shiny or highly textured

• Paper that cannot be arranged uniformly when stacked

• Paper made with a short grain

Paper capacity of the output paper tray cover

Up to 50 sheets of Letter, Legal or A4 20 lb (80 g/m

 Transparencies and photo paper must be

) paper.

picked up from the output paper tray cover one page at a time to avoid smudging.

Loading paper

Choosing the right print media 2

Paper type and size for each operation 2

Paper Type Paper Size Usage

Fax Copy Printer

Cut-Sheet Letter 8 1/2  11 in. (215.9  279.4 mm) Yes Yes Yes

A4 8.3  11.7 in. (210  297 mm) Yes Yes Yes Legal 8 1/2  14 in. (215.9  355.6 mm) Yes Yes Yes Executive 7 1/4  10 1/2 in. (184  267 mm) – Yes Yes A5 5.8  8.3 in. (148  210 mm) – Yes Yes A6 4.1  5.8 in. (105  148 mm) – – Yes

Cards Photo 4  6 in. (10  15 cm) – Yes Yes

Photo 2L 5  7 in. (13  18 cm) – – Yes Index Card 5  8 in. (127  203 mm) – – Yes

Envelopes C5 Envelope 6.4  9 in. (162  229 mm) – – Yes

DL Envelope 4.3  8.7 in. (110  220 mm) – – Yes Com-10 4 1/8  9 1/2 in. (105  241 mm) – – Yes Monarch 3 7/8  7 1/2 in. (98  191 mm) – – Yes

Transparencies Letter 8 1/2  11 in. (215.9  279.4 mm) – Yes Yes

A4 8.3  11.7 in. (210  297 mm) – Yes Yes

Legal 8 1/2  14 in. (215.9  355.6 mm) – Yes Yes A5 5.8  8.3 in. (148  210 mm) – Yes Yes

Paper weight, thickness and capacity 2

Paper Type Weight Thickness No. of

sheets

Cut-Sheet Plain Paper

Inkjet Paper

Glossy Paper

Cards Photo

17 to 32 lb (64 to 120 g/m

17 to 53 lb (64 to 200 g/m

Up to 58 lb (Up to 220 g/m

)

3 to 6 mil (0.08 to 0.15 mm)

3 to 10 mil (0.08 to 0.25 mm) 20

Up to 10 mil (Up to 0.25 mm)

)

Up to 10 mil (Up to 0.25 mm)

)

(4"  6")/ (10  15 cm)

Envelopes

Index Card

Up to 32 lb (Up to 120 g/m

20 to 25 lb (80 to 95 g/m

)

Up to 6 mil (Up to 0.15 mm) 30

)

Up to 20 mil (Up to 0.52 mm) 10

Transparencies – – 10

Up to 100 sheets of plain paper 20 lb (80 g/m2).

BP71 69 lb (260 g/m2) paper is especially designed for Brother inkjet machines.

100

IMPORTANT

Loading documents 3

How to load documents

You can send a fax, make copies, and scan from the ADF (automatic document feeder) and from the scanner glass.

Using the ADF 3

The ADF can hold up to 20 pages and feeds each sheet individually. Use paper that is within the sizes and weights shown in the table. Always fan the pages before placing them in the ADF.

Document sizes and weights 3

Length: 5.8 to 14 in.

(148 to 355.6 mm)

a Unfold the ADF Document Support (1).

b Fan the pages well. c Adjust the paper guides (1) to fit the

width of your document.

Width: 5.8 to 8.5 in.

(148 to 215.9 mm)

Weight: 17 to 24 lb

(64 to 90 g/m

)

How to load documents 3

• DO NOT pull on the document while it is feeding.

• DO NOT use paper that is curled, wrinkled, folded, ripped, stapled, paper clipped, pasted or taped.

• DO NOT use cardboard, newspaper or fabric.

Make sure documents with ink or correction fluid are completely dry.

d Place your document, face down, top

edge first in the ADF underneath the

guides until the LCD displays ADF Ready and you feel it touch the feed rollers.

DO NOT leave a thick document on the scanner glass. If you do this, the ADF may jam.

Loading documents

NOTE

IMPORTANT

e After using the ADF, close the ADF

Document Support. Push down on the upper-left portion of the ADF Document Support to close it completely.

Using the scanner glass 3

You can use the scanner glass to fax, to copy or to scan individual pages or pages in a book.

b Using the document guidelines on the

left and top, place the document face down in the upper left corner of the scanner glass.

1 document cover

Document sizes supported 3

Length: Up to 11.7 in. (297 mm) Width: Up to 8.5 in. (215.9 mm) Weight: Up to 4.4 lb (2 kg)

How to load documents 3

To use the scanner glass, the ADF must be empty.

a Lift the document cover.

c Close the document cover.

If you are scanning a book or thick document, DO NOT slam the cover down or press on it.

Chapter 3

Unscannable area 3

The unscannable area depends on the settings in the application you are using. This figure shows the unscannable areas.

Usage Document

Size

Fax Letter 0.12 in.

Legal A4

Top (1)

Bottom (3)

(3 mm)

Left (2)

Right (4)

0.16 in. (4 mm)

0.12 in. (3 mm)

Copy All paper

sizes

Scan 0.04 in.

The unscannable area is 0.04 in. (1 mm) when you use the ADF.

0.12 in. (3 mm)

(1 mm)

0.12 in. (3 mm)

0.04 in. (1 mm)

NOTE

Sending a fax 4

How to send a fax 4

a Do one of the following to load your

document:

 Place the document face down in the

ADF. (See Using the ADF on page 18.)

 Load your document face down on

the scanner glass. (See Using the scanner glass on page 19.)

• To send color faxes with multiple pages, use the ADF.

• If you send a black & white fax from the ADF while the memory is full, it will be sent in real time.

• You can use the scanner glass to fax pages of a book one at a time. The document can be up to Letter or A4 size.

c You can change the following

fax-sending settings.

(Basic User’s Guide)

For information about changing the following fax-sending settings, see pages 22 to 23.

 Glass Scan Size

 Color Fax Transmission  Transmission Verification Report

(Setup)

(Advanced User’s Guide)

For more advanced fax-sending operations and settings (See Advanced User’s Guide: Sending a fax (MFC model).)

 Contrast  Fax Resolution  Faxing at the end of a call

• Since you can only scan one page at a time, it is easier to use the ADF if you are sending a multiple-page document.

b Press (FAX).

 Broadcasting  Real Time Transmission  Overseas Mode  Canceling Waiting Jobs

d Enter the fax number using the dial pad,

Speed Dial or Search.

e Press Black Start or Color Start.

Faxing from the ADF 4

 The machine starts scanning and

sending the document.

Faxing from the scanner glass 4

 If you pressed Black Start, the

machine starts scanning the first page. Go to step f.

 If you pressed Color Start, the

machine starts dialing and sending the document.

Chapter 4

NOTE

f When the LCD asks you Next Page?,

do one of the following:

 To send a single page, press 2 to

choose No(Dial) (or press Black Start again).

The machine starts sending the document.

 To send more than one page, press

1 to choose Yes and go to step g.

g Place the next page on the scanner

glass. Press OK. The machine starts scanning the page. (Repeat steps f and g for each additional page.)

h After all the pages have been scanned,

press 2 or Black Start to start.

Setting scanner glass size for faxing 4

When documents are A4 size, you need to set the Scan Size to A4. If you do not, the bottom portion of the faxes will be missing.

a Load your document.

b Press (FAX).

c Press Menu, 3, 2, 0. d Press a or b to choose Letter or A4.

Press OK.

e Press Stop/Exit. f Enter the fax number. g Press Black Start or Color Start.

Stop faxing 4

To stop faxing, press Stop/Exit.

This setting is only available for sending documents from the scanner glass.

Color fax transmission 4

Your machine can send a color fax to machines that support this feature.

Color faxes cannot be stored in the machine’s memory. When you send a color fax, the machine will send it in real time (even if Real Time TX is set to Off).

Canceling a fax in progress 4

If you want to cancel a fax while the machine is scanning, dialing or sending, press

Stop/Exit.

+ 101 hidden pages