USER’S GUIDE
MFC-5890CN
MFC-5895CW
MFC-6490CW
Version 0
UK/IRE/GEN/SAF
If you need to call Customer Service
Please complete the following information for future
reference:
Model Number: MFC-5890CN, MFC-5895CW and
MFC-6490CW (Circle your model number)
1
Serial Number:
Date of Purchase:
Place of Purchase:
1
The serial number is on the back of the unit. Retain
this User's Guide with your sales receipt as a
permanent record of your purchase, in the event of
theft, fire or warranty service.
Register your product on-line at
http://www.brother.com/registration/
© 2008-2010 Brother Industries, Ltd.
Approval Information and Compilation and Publication Notice
THIS EQUIPMENT IS DESIGNED TO WORK WITH A TWO WIRE ANALOGUE PSTN LINE
FITTED WITH THE APPROPRIATE CONNECTOR.
APPROVAL INFORMATION
Brother advises that this product may not function correctly in a country other than where it was
originally purchased, and does not offer any warranty in the event that this product is used on
public telecommunication lines in another country.
Compilation and Publication Notice
Under the supervision of Brother Industries Ltd., this manual has been compiled and published,
covering the latest product descriptions and specifications.
The contents of this manual and the specifications of this product are subject to change without
notice.
Brother reserves the right to make changes without notice in the specifications and materials
contained herein and shall not be responsible for any damages (including consequential) caused
by reliance on the materials presented, including but not limited to typographical and other errors
relating to the publication.
Declaration of Conformity (Europe only)
Brother declares that this product is in compliance with the essential requirements of Directives
1999/5/EC and 2005/32/EC.
The Declaration of Conformity (DoC) in the User's Guides and/or Quick Setup Guides may be an
earlier version. For the latest version please refer to our web site.
Please go to http://solutions.brother.com/
-> choose region (eg. Europe)
-> choose country
-> choose your model
-> choose "Manuals"
-> choose Declaration of Conformity (Select Language when required.)
i
Table of Contents
Section I General
1 General Information 2
Using the documentation .......................................................................................2
Symbols and conventions used in the documentation ....................................2
Accessing the Software User’s Guide and Network User’s Guide ........................ 3
Viewing Documentation ...................................................................................3
Accessing Brother Support (For Windows
MFC-6490CW Control panel overview..................................................................6
LCD screen indications....................................................................................8
Basic Operations .............................................................................................8
2 Loading paper and documents 9
Loading paper and other print media.....................................................................9
Loading paper in paper tray #1........................................................................9
Loading paper in paper tray #2 (MFC-6490CW only)....................................12
Loading envelopes and postcards.................................................................15
Removing small printouts from the machine .................................................16
Printable area ................................................................................................17
Acceptable paper and other print media..............................................................18
Recommended print media ...........................................................................18
Handling and using print media.....................................................................19
Choosing the right print media.......................................................................20
Loading documents .............................................................................................22
Using the ADF ............................................................................................... 22
Using the scanner glass ................................................................................23
Scannable area .............................................................................................24
®
) .........................................................5
3 General setup 25
Power Save mode ...............................................................................................25
Putting your machine in Power Save mode................................................... 25
Bringing your machine out of Power Save mode ..........................................25
Power Save setting........................................................................................ 25
Mode Timer..........................................................................................................26
Paper settings......................................................................................................26
Paper Size and Type (MFC-5890CN and MFC-5895CW) ............................26
Paper Size and Type (MFC-6490CW only)...................................................27
Tray use in Copy mode (MFC-6490CW only) ...............................................28
Tray use in Fax mode (MFC-6490CW only) ..................................................28
Secure Paper Feed mode for A3 size Short Grain Paper .............................29
Volume Settings...................................................................................................29
Ring Volume ..................................................................................................29
Beeper Volume..............................................................................................30
Speaker Volume............................................................................................30
Automatic Daylight Savings Time ........................................................................30
ii
Sleep Mode ......................................................................................................... 31
LCD screen.......................................................................................................... 31
LCD Contrast .................................................................................................31
Setting the backlight brightness..................................................................... 31
Setting the Dim Timer for the backlight ........................................................32
Setting the Wallpaper ....................................................................................32
4 Security features 33
Secure Function Lock ..........................................................................................33
Setting and changing the Administrator Password........................................33
Setting up and changing the Public user .......................................................34
Setting up and changing restricted users ......................................................35
Turning Secure Function Lock on/off.............................................................36
Switching users .............................................................................................37
Changing to the Public mode ........................................................................37
Reset all users...............................................................................................37
Section II Fax
5 Sending a Fax 40
Entering Fax mode ..............................................................................................40
Faxing from the ADF .................................................................................... 40
Faxing from the scanner glass ......................................................................41
Setting scanner glass size for faxing (MFC-5890CN and MFC-5895CW) ....41
Setting scanner glass size for faxing (MFC-6490CW only)...........................42
Colour fax transmission .................................................................................42
How to preview an outgoing fax ....................................................................42
Cancelling a fax in progress .......................................................................... 42
Broadcasting (Monochrome only)........................................................................43
Cancelling a Broadcast in progress............................................................... 44
Additional sending operations..............................................................................44
Sending faxes using multiple settings ...........................................................44
Contrast ......................................................................................................... 45
Changing fax resolution.................................................................................45
Dual access (Monochrome only) ...................................................................46
Real time transmission .................................................................................. 46
Overseas Mode .............................................................................................46
Delayed Faxing (Monochrome only)..............................................................46
Delayed Batch Transmission (Monochrome only)......................................... 47
Checking and cancelling waiting jobs ............................................................ 47
Setting your changes as a new default..........................................................47
Restoring all settings to the factory settings .................................................. 47
Sending a fax manually .................................................................................48
Out of Memory message ...............................................................................48
iii
6 Receiving a Fax 49
Receive modes....................................................................................................49
Choose the Receive Mode ..................................................................................49
Using receive modes ...........................................................................................50
Fax only .........................................................................................................50
Fax/Tel...........................................................................................................50
Manual...........................................................................................................50
External TAD .................................................................................................50
Receive mode settings ........................................................................................51
Ring Delay .....................................................................................................51
F/T Ring Time (Fax/Tel mode only)...............................................................51
Fax Detect .....................................................................................................52
Additional receiving operations............................................................................52
Printing a reduced incoming fax ....................................................................52
Setting Receiving Priority ..............................................................................53
Printing a fax from the memory .....................................................................54
Out of Paper Reception.................................................................................54
Memory Receive (Monochrome only)..................................................................54
Fax Forwarding.............................................................................................. 55
Fax Storage ...................................................................................................55
PC Fax Receive.............................................................................................56
Changing the destination PC.........................................................................57
Turning off Memory Receive Operations....................................................... 57
Changing Memory Receive Operations.........................................................58
Fax Preview (Monochrome only) .........................................................................58
How to preview a received fax....................................................................... 58
Changing the settings to turn off Fax Preview...............................................60
Remote Retrieval .................................................................................................60
Setting a Remote Access Code.....................................................................60
Using your Remote Access Code..................................................................61
Remote Fax commands ................................................................................62
Retrieving fax messages ...............................................................................63
Changing your Fax Forwarding number........................................................63
iv
7 Telephone and External devices 64
Voice operations..................................................................................................64
Tone or Pulse ................................................................................................64
Fax/Tel mode ................................................................................................64
Fax/Tel mode in Power Save condition ......................................................... 64
Telephone services..............................................................................................65
Caller ID (U.K. and Ireland only)....................................................................65
Setting the Telephone Line Type...................................................................66
BT Call Sign (U.K. only)................................................................................. 66
Connecting an external TAD (telephone answering device)................................67
Connections...................................................................................................68
Recording outgoing message (OGM) on an external TAD............................68
Multi-line connections (PBX) .........................................................................68
External and extension telephones......................................................................69
Connecting an external or extension telephone ............................................69
Operation from extension telephones............................................................69
Using extension telephones (For U.K. only)..................................................69
Using a cordless external telephone ............................................................. 70
Using remote codes.......................................................................................70
8 Dialling and storing numbers 72
How to Dial .......................................................................................................... 72
Manual dialling...............................................................................................72
One Touch Dialling ........................................................................................72
Speed Dialling ...............................................................................................72
Search ...........................................................................................................73
Fax Redial .....................................................................................................73
Outgoing Call history ..................................................................................... 73
Caller ID history ............................................................................................. 74
Storing numbers ..................................................................................................74
Storing a pause .............................................................................................74
Storing One Touch Dial numbers ..................................................................74
Storing Speed Dial numbers..........................................................................76
Changing One Touch or Speed Dial names or numbers...............................78
Setting up groups for broadcasting................................................................79
Combining Quick Dial numbers ..................................................................... 80
9 Printing Reports 82
Fax reports...........................................................................................................82
Transmission Verification Report...................................................................82
Fax Journal (activity report)...........................................................................83
Reports ................................................................................................................ 83
How to print a report ......................................................................................83
v
10 Polling 84
Polling overview...................................................................................................84
Polling receive ..................................................................................................... 84
Setup to receive polling .................................................................................84
Setup to receive polling with secure code .....................................................84
Setup to receive delayed polling....................................................................84
Sequential polling (Monochrome only) ..........................................................85
Polled transmit (Monochrome only).....................................................................86
Setup for polled transmit................................................................................86
Setup for polled transmit with secure code....................................................86
Section III Copy
11 Making copies 88
How to copy .........................................................................................................88
Entering Copy mode......................................................................................88
Making a single copy ..................................................................................... 88
Making multiple copies ..................................................................................88
Stop copying ..................................................................................................88
Copy settings .......................................................................................................89
Changing copy speed and quality .................................................................89
Enlarging or reducing the image copied ........................................................89
Making N in 1 copies or a poster (Page Layout) ..........................................90
Sorting copies using the ADF ........................................................................92
Adjusting Brightness and Contrast ................................................................92
Paper Options................................................................................................93
Skew Adjustment (MFC-6490CW only)......................................................... 94
Book Copy ..................................................................................................... 94
Watermark Copy............................................................................................95
Setting your changes as a new default..........................................................96
Restoring all settings to the factory settings .................................................. 96
‘Out of Memory’ message....................................................................................97
vi
Section IV Direct Photo Printing
12 Printing photos from a memory card or
USB Flash memory drive 100
PhotoCapture Center™ Operations...................................................................100
Printing from a memory card or USB Flash memory drive without a PC.....100
Scanning to a memory card or USB Flash memory drive without a PC ......100
Using PhotoCapture Center™ from your computer.....................................100
Using a memory card or USB Flash memory drive .....................................100
Memory cards or a USB Flash memory drive folder structure..................... 101
Getting started ...................................................................................................102
Entering PhotoCapture mode ...................................................................... 103
Print Images.......................................................................................................103
View Photo(s) .............................................................................................. 103
Print Index (Thumbnails) .............................................................................104
Printing Photos ............................................................................................ 105
Enhance Photos ..........................................................................................105
Search by Date............................................................................................ 108
Print All Photos ............................................................................................108
Slide Show................................................................................................... 108
Trimming......................................................................................................109
DPOF printing..............................................................................................109
PhotoCapture Center™ print settings................................................................110
Print Speed and Quality...............................................................................111
Paper options ..............................................................................................111
Adjusting Brightness, Contrast and Colour..................................................112
Cropping......................................................................................................113
Borderless printing.......................................................................................113
Date Print..................................................................................................... 113
Setting your changes as a new default........................................................114
Restoring all settings to the factory settings ................................................ 114
Scan to a memory card or USB Flash memory drive ........................................ 114
Entering Scan mode ....................................................................................114
How to scan to a memory card or USB Flash memory drive.......................114
Glass Scan Size (MFC-6490CW only) ........................................................116
How to change the file name.......................................................................116
How to set a new default .............................................................................116
How to reset to factory settings ...................................................................116
Understanding the Error Messages...................................................................117
13 Printing photos from a camera 118
Printing photos directly from a PictBridge camera.............................................118
PictBridge requirements .............................................................................. 118
Setting your digital camera ..........................................................................118
Printing Images............................................................................................119
DPOF printing..............................................................................................119
Printing photos directly from a digital camera (without PictBridge)....................120
Printing Images............................................................................................120
Understanding the Error Messages...................................................................121
vii
Section V Software
14 Software and Network features 124
Section VI Appendixes
A Safety and Legal 126
Choosing a location ...........................................................................................126
To use the machine safely................................................................................. 127
Important safety instructions........................................................................131
IMPORTANT - For your safety ....................................................................132
LAN connection ...........................................................................................133
Radio interference .......................................................................................133
EU Directive 2002/96/EC and EN50419......................................................133
International ENERGY STAR
Legal limitations for copying ..............................................................................134
Trademarks........................................................................................................135
®
Compliance Statement...............................133
B Troubleshooting and Routine Maintenance 136
Troubleshooting ................................................................................................136
If you are having difficulty with your machine ..............................................136
Dial Tone detection......................................................................................143
Telephone line interference.........................................................................143
Error and Maintenance messages.....................................................................144
Error animations Display .............................................................................150
Transferring your faxes or Fax Journal report .............................................150
Document jam ............................................................................................ 151
Printer jam or paper jam (MFC-5890CN and MFC-5895CW)......................152
Printer jam or paper jam (MFC-6490CW only) ............................................154
Routine maintenance.........................................................................................157
Replacing the ink cartridges ........................................................................157
Cleaning the outside of the machine ...........................................................160
Cleaning the scanner glass .........................................................................161
Cleaning the machine printer platen............................................................161
Cleaning the paper pick-up roller.................................................................162
Cleaning the print head ...............................................................................162
Checking the print quality ............................................................................163
Checking the print alignment....................................................................... 164
Checking the ink volume .............................................................................165
Machine Information ..........................................................................................165
Checking the serial number .........................................................................165
Packing and shipping the machine....................................................................165
viii
C Menu and Features 168
On-screen programming.................................................................................... 168
Menu table...................................................................................................168
Memory storage...........................................................................................168
Mode and menu keys ........................................................................................168
Menu table...................................................................................................169
Entering Text ...............................................................................................194
D Specifications 195
General..............................................................................................................195
Print media.........................................................................................................198
Fax..................................................................................................................... 199
Copy ..................................................................................................................200
PhotoCapture Center™ .....................................................................................201
PictBridge .......................................................................................................... 202
Scanner .............................................................................................................203
Printer ................................................................................................................204
Interfaces ........................................................................................................... 205
Computer requirements (MFC-5890CN and MFC-6490CW) ............................206
Computer requirements (MFC-5895CW)...........................................................207
Consumable items .............................................................................................208
Network (LAN) ...................................................................................................209
E Glossary 210
FIndex 214
ix
x
Section I
General I
General Information 2
Loading paper and documents 9
General setup 25
Security features 33
1
General Information 1
Using the documentation
Thank you for buying a Brother machine!
Reading the documentation will help you
make the most of your machine.
Symbols and conventions used in the documentation 1
The following symbols and conventions are
used throughout the documentation.
Bold Bold typeface identifies specific
buttons on the machine's
control panel, or on the
computer screen.
Italics Italicized typeface emphasizes
an important point or refers you
to a related topic.
1
Warnings tell you what to do to
prevent possible personal injury.
Cautions specify procedures you
must follow or avoid to prevent
possible damage to the machine or
other objects.
Electrical Hazard icons alert you to
possible electrical shock.
Notes tell you how you should
respond to a situation that may arise
or give tips about how the operation
works with other features.
Improper Setup icons alert you to
devices and operations that are not
compatible with the machine.
Courier
New
Text in Courier New font
identifies messages on the
LCD of the machine.
2
General Information
Note
Accessing the Software User’s Guide and Network User’s Guide
This User’s Guide does not contain all the
information about the machine such as how
to use the advanced features of the Printer,
Scanner, PC Fax and Network. When you are
ready to learn detailed information about
these operations, read the Software User’s
Guide and Network User’s Guide that are
on the CD-ROM.
Viewing Documentation 1
Viewing Documentation
®
(For Windows
To view the documentation, from the Start
menu, point to Brother, MFC-XXXX (where
XXXX is your model name) from the
programs group, and then choose
User’s Guides in HTML format.
If you have not installed the software, you can
find the documentation by following the
instructions below:
a Turn on your PC. Insert the Brother
CD-ROM into your CD-ROM drive.
b If the model name screen appears, click
your model name.
) 1
c If the language screen appears, click
your language. The CD-ROM Main
Menu will appear.
1
If this window does not appear, use
Windows
program from the root directory of the
Brother CD-ROM.
®
Explorer to run the start.exe
1
d Click Documentation.
e Click the documentation you want to
read.
HTML documents: Software
User’s Guide and Network User’s
Guide in HTML format.
This format is recommended for
viewing on your computer.
PDF documents: User’s Guide for
stand-alone operations, Software
User’s Guide and Network User’s
Guide in PDF format.
This format is recommended for
printing the manuals. Click to go to
the Brother Solutions Center, where
you can view or download the PDF
documents. (Internet access and
PDF Reader software are required.)
3
Chapter 1
How to find Scanning instructions 1
There are several ways you can scan
documents. You can find the instructions as
follows:
Software User’s Guide
Scanning
ControlCenter3
Network Scanning
ScanSoft™ PaperPort™ 11SE with OCR
How-to-Guides
The complete ScanSoft™ PaperPort™
11SE with OCR How-to-Guides can be
viewed from the Help selection in the
ScanSoft™ PaperPort™ 11SE
application.
How to find Network setup instructions (MFC-5895CW and MFC-6490CW)
Viewing Documentation (For Macintosh)
1
a Turn on your Macintosh. Insert the
Brother CD-ROM into your CD-ROM
drive. The following window will appear.
(The window below may vary depending
on the model.)
1
Your machine can be connected to a wireless
or wired network. You can find basic setup
instructions in the Quick Setup Guide. If your
wireless access point supports
SecureEasySetup™ (MFC-6490CW only),
Wi-Fi Protected Setup™ or AOSS™, follow
the steps in the Quick Setup Guide. For more
information about network setup please see
the Network User’s Guide.
b Double-click the Documentation icon.
c Double-click your language folder.
d Double-click top.html to view the
Software User's Guide and Network
User's Guide in HTML format.
e Click the documentation you want to
read:
Software User’s Guide
Network User’s Guide
4
General Information
How to find Scanning instructions 1
There are several ways you can scan
documents. You can find the instructions as
follows:
Software User’s Guide
Scanning
ControlCenter2
Network Scanning
Presto! PageManager User’s Guide
The complete Presto! PageManager
User’s Guide can be viewed from the Help
selection in the Presto! PageManager
application.
How to find Network setup instructions (MFC-5895CW and MFC-6490CW)
Accessing Brother
Support
(For Windows
You can find all the contacts you will need,
such as Web support (Brother Solutions
Center).
Click Brother Support on the main menu.
The following screen will appear:
1
®
) 1
1
Your machine can be connected to a wireless
or wired network. You can find basic setup
instructions in the Quick Setup Guide. If your
wireless access point supports
SecureEasySetup™ (MFC-6490CW only),
Wi-Fi Protected Setup™ or AOSS™, follow
the steps in the Quick Setup Guide. For more
information about network setup please see
the Network User’s Guide.
To access our web site
(http://www.brother.com
Home Page.
For the latest news and product support
information (http://solutions.brother.com
click Brother Solutions Center.
To visit our web site for original Brother
Supplies
(http://www.brother.com/original/
Supplies Information.
To access the Brother CreativeCenter
(http://www.brother.com/creativecenter/
for FREE photo projects and printable
downloads, click Brother
CreativeCenter.
To return to the main page, click Back or
if you have finished, click Exit.
), click Brother
),
), click
)
5
Chapter 1
Note
21
910
21.12.2009
Fax
12:45
MeMem.Me
MFC-6490CW Control panel overview 1
The MFC-5890CN, MFC-5895CW and MFC-6490CW have the same control panel keys.
Most of the illustrations in this User’s Guide show the MFC-6490CW.
1 Fax and telephone keys:
Fax Preview
Lets you preview incoming and outgoing
faxes on the LCD.
Tel/R
This key is used to have a telephone
conversation after picking up the external
handset during the F/T pseudo-ring.
Also, when connected to a PBX, you can
use this key to gain access to an outside line
or to transfer a call to another extension.
Redial/Pause
Redials the last 30 numbers called. It also
inserts a pause when programming quick
dial numbers.
2Dial Pad
Use these keys to dial telephone and fax
numbers and as a keyboard for entering
information into the machine.
The # key lets you temporarily switch the
dialling mode during a telephone call from
Pulse to Tone.
3 Mode keys:
Fax
Lets you access Fax mode.
Scan
Lets you access Scan mode.
Copy
Lets you access Copy mode.
Photo Capture
Lets you access PhotoCapture Center™
mode.
4 Menu keys:
Volume keys
d c
When the machine is idle, you can press
these keys to adjust the ring volume.
Phone Book key
Press to store One Touch, Speed Dial and
Group numbers in the machine’s memory.
Lets you store, look up, and dial numbers
that are stored in the memory.
6
General Information
34 5
9
768
21.12.200921.12.2009
FaxFax
12:4512:45
Mem.Mem.
1
d or c
Press to scroll backward or forward to a
menu selection.
Also, press to choose options.
a or b
Press to scroll through the menus and options.
Menu
Access the main menu.
OK
Choose a setting.
Clear/Back
Press to delete characters or to go back to
the previous menu level.
5 Start keys:
Colour Start
Lets you start sending faxes or making
copies in full colour. Also lets you start a
scanning operation (in colour or mono,
depending on the scanning setting in the
ControlCenter software).
Mono Start
Lets you start sending faxes or making
copies in monochrome. Also lets you start a
scanning operation (in colour or mono
depending on the scanning setting in the
ControlCenter software).
6PowerSave
Lets you put the machine into Power Save mode.
7 Stop/Exit
Stops an operation or exits from a menu.
8 Ink Management
Lets you clean the print head, check the print
quality, and check the available ink volume.
9 LCD (liquid crystal display)
Displays messages on the screen to help you
set up and use your machine.
Also, you can adjust the angle of the LCD by
lifting it.
10 One Touch keys
These 3 keys give you instant access to 6
previously stored numbers.
Shift
To access One Touch numbers 4 to 6, hold
down Shift as you press the One Touch key.
Also, if no number is assigned to the key, you
can directly store the number by pressing the
empty key.
7
Chapter 1
Note
21.12.200921 .1 2. 20 0921.12.2009
FaxFa xFax
12:4512:4512:45
Mem.M em .Mem.
12 3 4
5
Network
MENU
Fax
Machine Info.
Initial Setup
Print Reports
Select & Press
OK
General Setup
General SetupGeneral Setup
VVolumeolume
MENU
Select & Press
OK
Mode Mode TTimerimer
TTray Settingray Setting
2Mins2Mins
Auto DaylightAuto Daylight
PP. Save Setting. Save Setting
OnOn
Fax Receive : OnFax Receive : On
General SetupGeneral Setup
MENU
Select & Press
OK
Mode Mode TTimerimer
TTray Settingray Setting
30Secs30Secs
OnOn
Auto DaylightAuto Daylight
PP. Save Setting. Save Setting Fax Receive : OnFax Receive : On
VVolumeolume
General SetupGeneral Setup
MENU
Select & Press
OK
Mode Mode TTimerimer
TTray Settingray Setting
30Secs30Secs
OnOn
Auto DaylightAuto Daylight
PP. Save Setting. Save Setting Fax Receive : OnFax Receive : On
VVolumeolume
LCD screen indications 1
The LCD shows the current machine status
when the machine is idle.
1 Wireless Status (MFC-5895CW and
MFC-6490CW)
A four level indicator shows the current
wireless signal strength if you are using a
wireless connection.
Basic Operations 1
The following steps show how to change a
setting in the machine. In this example the
Mode Timer setting is changed from
2 minutes to 30 seconds.
a Press Menu.
b Press a or b to choose
General Setup.
Press OK.
c Press a or b to choose Mode Timer.
0Max
2 Memory Status
Lets you see the available memory in the
machine.
3 Ink indicator
Lets you see the available ink volume.
4 Current Receive Mode
Lets you see the current receive mode.
Fax (Fax only)
F/T (Fax/Tel)
TAD (External TAD)
Mnl (Manual)
5 Faxes in memory
Shows how many received faxes are in the
memory.
(MFC-6490CW)
If you receive a fax containing multiple paper
sizes (for example, a page of A4 data and a
page of A3 data), the machine may create and
store a file for each paper size. The LCD may
show that more than one fax job has been
received.
8
d Press d or c to choose 30Secs.
Press OK.
You can see the current setting on the
LCD:
e Press Stop/Exit.
Note
Note
Loading paper and documents 2
1
2
Loading paper and other print media
(MFC-6490CW only)
• For Tray #2, see Loading paper in paper
tray #2 (MFC-6490CW only) on page 12.
• If the tray used for Fax mode is set to
Auto Select you should open and close
the scanner cover to reset the machine
after refilling paper tray #1.
Loading paper in paper tray #1 2
a If the paper support flap is open, close it,
and then close the paper support. Pull
the paper tray completely out of the
machine.
2
• When you are using A3, Legal or Ledger
size paper, press and hold the universal
guide release button (1) as you slide out
the front of the paper tray.
• If you are using A5 or smaller size paper,
make sure that the paper tray is not
extended.
b Open the paper tray cover (1).
2
1
1
1
9
Chapter 2
Note
Note
c
With both hands, gently press and slide
the paper side guides (1) and then the
paper length guide (2) to fit the paper size.
Make sure that the triangular marks (3)
on the paper side guides (1) and paper
length guide (2) line up with the mark for
the paper size you are using.
e Gently put the paper into the paper tray
print side down and top edge in first.
Check that the paper is flat in the tray.
1
2
d Fan the stack of paper well to avoid
paper jams and misfeeds.
f Gently adjust the paper side guides to
the paper with both hands.
Make sure the paper side guides touch
the sides of the paper.
3
Be careful that you do not push the paper
in too far; it may lift at the back of the tray
and cause feed problems.
Always make sure that the paper is not
curled.
10
g Close the paper tray cover.
WARNING
Note
1
1
2
1
Check that the paper is flat in the tray
and below the maximum paper mark
(1)
h Slowly push the paper tray completely
into the machine.
Loading paper and documents
.
When you shorten Tray#1, take the paper
out of the tray. Then shorten the tray by
pressing the universal guide release
button (1). Adjust the paper length
2
guide (2) to fit the paper size you are going
to use. Then put the paper into the tray.
1
DO NOT push Tray #1 into the machine too
quickly. Doing this may cause injury to your
hand by trapping it between Tray #1 and
Tray #2. Please push Tray #1 slowly.
i While holding the paper tray in place,
pull out the paper support (1) until it
clicks and unfold the paper support
flap (2).
2
11
Chapter 2
Note
1
Loading paper in paper tray #2 (MFC-6490CW only) 2
You can only use plain paper sizes A3,
A4, Ledger, Letter, Legal or Executive in
Tray #2.
a Pull the paper tray completely out of the
machine.
c With both hands, gently press and slide
the paper side guides (1) and then the
paper length guide (2) to fit the paper
size.
Make sure that the triangular marks (3)
on the paper side guides (1) and paper
length guide (2) line up with the mark for
the paper size you are using.
1
b Take off the paper tray cover (1).
3
2
12
Note
If you are using Ledger, Legal or A3 size
Note
Note
1
paper, press and hold the universal guide
release button (1) as you slide out the
front of the paper tray.
1
Loading paper and documents
f Gently adjust the paper side guides with
both hands to fit the paper stack.
Make sure the paper side guides touch
the sides of the paper.
2
d Fan the stack of paper well to avoid
paper jams and misfeeds.
Always make sure that the paper is not
curled.
e Gently put the paper into the paper tray
print side down and top edge in first.
Check that the paper is flat in the tray
and below the maximum paper
mark (1).
Be careful that you do not push the paper
in too far; it may lift at the back of the tray
and cause feed problems.
g Put on the paper tray cover.
h Slowly push the paper tray back into the
machine.
13
Chapter 2
Note
1
i If you are using A3, Ledger or Legal size
paper, complete the following steps.
Pull Tray #1 out of the machine.
j Press and hold the universal guide
release button (1) as you slide out the
front of the paper tray.
1
l Close the paper tray cover and slowly
push the paper tray into the machine.
Pull out the paper support (1) until it
clicks and unfold the paper support
flap (2).
2
1
If you are finished using A3, Ledger or
Legal size paper and want to use a
smaller paper size, take the paper out of
the tray. Then shorten the tray by pressing
the universal guide release button (1).
Adjust the paper length guide (2) to fit the
paper size you are going to use. Then put
the smaller paper into the tray.
1
k Open the paper tray cover and adjust
the per length guide (1) for the paper.
1
2
14
Loading paper and documents
CAUTION
Note
Loading envelopes and postcards 2
About envelopes 2
Use envelopes that weigh between 80 to
95 g/m
Some envelopes need margin settings to
be set in the application. Make sure you
do a test print first before printing many
envelopes.
DO NOT use any of the following types of
envelopes, as they will cause paper feed
problems:
• That are of a baggy construction.
• That are embossed (have raised writing
• That have clasps or staples.
2
.
on them).
How to load envelopes and postcards2
a Before loading, press the corners and
sides of envelopes or post cards to
make them as flat as possible.
2
If envelopes or post cards are ‘doublefeeding’, put one envelope or post card in
the paper tray at a time.
• That are pre-printed on the inside.
Glue Double flap
Occasionally you may experience paper
feed problems caused by the thickness,
size and flap shape of the envelopes you
are using.
15
Chapter 2
b
Put envelopes or post cards in the paper
tray with the address side down and the
leading edge (top of the envelopes) in
first. With both hands, gently press and
slide the paper side guides (1) and paper
length guide (2) to fit the size of the
envelopes or post cards.
If you have problems when printing on
envelopes, try the following suggestions:
2
a Make sure the flap is either to the side of
the envelope or to the back edge of the
envelope when printing.
b Adjust the size and margin in your
application.
1
2
Removing small printouts from the machine 2
When the machine ejects small paper onto
the output paper tray you may not be able to
reach it. Make sure printing has finished, and
then pull the tray completely out of the
machine.
16
Loading paper and documents
Note
3
4
1
2
3
4
1
2
Printable area 2
The printable area depends on the settings in the application you are using. The figures below
show the unprintable areas on cut sheet paper and envelopes. The machine can print in the
shaded areas of cut sheet paper when the Borderless print feature is available and turned on.
(See Printing for Windows
the CD-ROM.)
Cut Sheet Paper Envelopes
®
or Printing and Faxing for Macintosh in the Software User's Guide on
2
Top (1) Bottom (2) Left (3) Right (4)
Cut Sheet 3mm 3mm 3mm 3mm
Envelopes 12 mm 24 mm 3 mm 3 mm
The Borderless feature is not available for envelopes.
17
Chapter 2
Acceptable paper and other print media
The print quality can be affected by the type
of paper you use in the machine.
To get the best print quality for the settings
you have chosen, always set the Paper Type
to match the type of paper you load.
You can use plain paper, inkjet paper (coated
paper), glossy paper, transparencies and
envelopes.
We recommend testing various paper types
before buying large quantities.
For best results, use Brother paper.
When you print on inkjet paper (coated
paper), transparencies and photo paper,
be sure to choose the correct print media
in the ‘Basic’ tab of the printer driver or in
the Paper Type setting of the menu. (See
Paper Size and Type (MFC-6490CW
only) on page 27.)
Recommended print media 2
2
To get the best print quality, we suggest using
Brother paper. (See table below.)
If Brother paper is not available in your
country, we recommend testing various
papers before purchasing large quantities.
We recommend using ‘3M Transparency
Film’ when you print on transparencies.
Brother paper
Paper Type Item
A3 Plain BP60PA3
A3 Glossy Photo BP71GA3
A3 Inkjet (Matte) BP60MA3
A4 Plain BP60PA
A4 Glossy Photo BP71GA4
A4 Inkjet (Matte) BP60MA
10 x 15 cm Glossy Photo BP71GP
When you print on Brother Photo paper,
load one extra sheet of the same photo
paper in the paper tray. An extra sheet has
been included in the paper package for
this purpose.
When you use transparencies or photo
paper, remove each sheet at once to
prevent smudging or paper jams.
Avoid touching the printed surface of the
paper immediately after printing; the
surface may not be completely dry and
may stain your fingers.
18
Loading paper and documents
Improper Setup
1
1
Handling and using print media 2
Store paper in its original packaging, and
keep it sealed. Keep the paper flat and
away from moisture, direct sunlight and
heat.
Avoid touching the shiny (coated) side of
photo paper. Load photo paper with the
shiny side facing down.
Avoid touching either side of
transparencies because they absorb
water and perspiration easily, and this
may cause decreased output quality.
Transparencies designed for laser
printers/copiers may stain your next
document. Use only transparencies
recommended for inkjet printing.
You can only print on both sides of the
paper with PC printing. (See Printing for
Windows
on the CD-ROM.)
®
in the Software User’s Guide
Paper capacity of the paper tray 2
Up to 50 sheets of 80 g/m2 A4 paper.
Transparencies and photo paper must be
picked up from the output paper tray one
page at a time to avoid smudging.
2
DO NOT use the following kinds of paper:
• Damaged, curled, wrinkled, or
irregularly shaped paper
1 2 mm or greater
• Extremely shiny or highly textured paper
• Paper that cannot be arranged uniformly
when stacked
19
Chapter 2
Choosing the right print media 2
Paper type and size for each operation 2
Paper Type Paper Size Usage
Fax Copy Photo
Capture
Cut Sheet Ledger 279.4 431.8 mm (11 17 in.) Yes Yes Yes Yes
A3 297 420 mm (11.7 16.5 in.) Yes Yes Yes Yes
Letter 215.9 279.4 mm (8 1/2 11 in.) Yes Yes Yes Yes
A4 210 297 mm (8.3 11.7 in.) Yes Yes Yes Yes
Legal 215.9 355.6 mm (8 1/2 14 in.) Yes Yes – Yes
Executive 184 267 mm (7 1/4 10 1/2 in.) – – – Yes
JIS B4 257 364 mm (10.1 14.3 in.) – – – Yes
JIS B5 182 257 mm (7.2 10.1 in.) – – – Yes
A5 148 210 mm (5.8 8.3 in.) – Yes – Yes
A6 105 148 mm (4.1 5.8 in.) – – – Yes
Cards Photo 10 15 cm (4 6 in.) – Yes Yes Yes
Photo L 89 127 mm (3 1/2 5 in.) – – – Yes
Photo 2L 13 18 cm (5 7 in.) – – Yes Yes
Index Card 127 203 mm (5 8 in.) – – – Yes
PostCard 1
100 148 mm (3.9 5.8 in.) – – – Yes
Printer
Envelopes
Transparencies
PostCard 2
(Double)
C5 Envelope
DL Envelope
COM-10 105 241 mm (4 1/8 9 1/2 in.) – – – Yes
Monarch 98 191 mm (3 7/8 7 1/2 in.) – – – Yes
JE4 Envelope
Letter 215.9 279.4 mm (8 1/2 11 in.) – Yes – Yes
A4 210 297 mm (8.3 11.7 in.) – Yes – Yes
148 200 mm (5.8 7.9 in.) – – – Yes
162 229 mm (6.4 9 in.) – – – Yes
110 220 mm (4.3 8.7 in.) – – – Yes
105 235 mm (4.1 9.3 in.) – – – Yes
20
Loading paper and documents
Paper weight, thickness and capacity 2
Paper Type Weight Thickness No. of
sheets
Cut
Sheet
Plain Paper
(Tray #2)
Plain Paper
Inkjet Paper
64 to 120 g/m
2
(MFC-6490CW)
64 to 105 g/m
64 to 200 g/m
2
2
0.08 to 0.15 mm
0.08 to 0.15 mm
0.08 to 0.25 mm 20
150
250
1
2
2
Glossy Paper
Cards Photo Card
Index Card
PostCard
Envelopes
Up to 220 g/m
Up to 220 g/m
Up to 120 g/m
Up to 200 g/m
75 to 95 g/m
2
2
2
2
2
Up to 0.25 mm 20
Up to 0.25 mm 20
Up to 0.15 mm 30
Up to 0.25 mm 30
Up to 0.52 mm 10
Transparencies – – 10
1
Up to 150 sheets of 80 g/m2 paper.
2
Up to 250 sheets of 80 g/m2 paper.
21
Chapter 2
CAUTION
Loading documents 2
You can send a fax, make copies, and scan
from the ADF (automatic document feeder)
and from the scanner glass.
Using the ADF 2
The ADF can hold up to 50 pages and feeds
each sheet individually. Use standard
80 g/m
before putting them in the ADF.
Recommended environment 2
Temperature: 20 C to 30 C
Humidity: 50% to 70%
Paper:
Document Sizes Supported 2
Length: (MFC-5890CN and
2
paper and always fan the pages
80 g/m
MFC-5895CW)
148 to 355.6 mm
(MFC-6490CW)
148 to 431.8 mm
2
How to load documents 2
DO NOT pull on the document while it is
feeding.
DO NOT use paper that is curled, wrinkled,
folded, ripped, stapled, paper clipped,
pasted or taped.
DO NOT use cardboard, newspaper or
fabric.
Make sure documents written with ink are
completely dry.
a Unfold the ADF Document Support (1)
and the ADF Document Output Support
Flap (2).
1
2
Width: (MFC-5890CN and
MFC-5895CW)
148 to 215.9 mm
(MFC-6490CW)
148 to 297 mm
Weight:
64 to 90 g/m
2
b Fan the pages well.
c Adjust the paper guides (1) to fit the
width of your documents.
1
22
Loading paper and documents
Note
CAUTION
Note
CAUTION
d Place your documents, face up, top
edge first in the ADF until you feel them
touch the feed roller.
(MFC-6490CW only)
Insert A4/Letter documents short-edge
first.
How to load documents 2
To use the scanner glass, the ADF must
be empty.
a Lift the document cover.
b Using the document guidelines on the
left and top, place the document face
down in the upper left corner of the
scanner glass.
2
DO NOT leave thick documents on the
scanner glass. If you do this, the ADF may
jam.
Using the scanner glass 2
You can use the scanner glass to fax, copy or
scan pages of a book or one page at a time.
Document Sizes Supported 2
Length: (MFC-5890CN and
MFC-5895CW)
Up to 297 mm
(MFC-6490CW)
Up to 431.8 mm
Width: (MFC-5890CN and
MFC-5895CW)
Up to 215.9 mm
(MFC-6490CW)
Up to 297 mm
Weight: Up to 2 kg
c Close the document cover.
If you are scanning a book or thick
document, DO NOT slam the cover down or
press on it.
23
Chapter 2
3
4
1
2
Scannable area 2
The scannable area depends on the settings
in the application you are using. The figures
below show the unscannable area.
Usage Document
Size
Fax Ledger
(MFC6490CW
only)
A3
(MFC-
6490CW
only)
Letter 3 mm 4 mm
A4 3 mm (Scanner
Legal 3 mm 4 mm
Copy All paper
sizes
Top (1)
Bottom (2)
3mm 3.7mm
3mm 4.5mm
3mm 3mm
Left (3)
Right (4)
Glass)
3mm
(ADF)
1mm
Scan All paper
sizes
3mm 3mm
24
3
Note
Note
General setup 3
Power Save mode 3
To maintain print quality, prolong print head
life, and provide the best ink cartridge
economy, you should keep your machine
connected to the power at all times.
You can put the machine into Power Save
mode by pressing the Power Save key. You
can still receive telephone calls in Power
Save mode. For further information on
receiving faxes in the Power Save condition,
please see the table on page 25. The delayed
faxes that have been set up will be sent. You
can even retrieve faxes using Remote
Retrieval if you are away from your machine.
If you want to do other operations, you must
take the machine out of Power Save mode.
If you have connected an external
telephone or TAD, it is always available.
Putting your machine in
Power Save setting 3
You can customize the machine's
Power Save key. The factory setting is
Fax Receive:On. Your machine can
receive faxes or calls even when the machine
is in Power Save mode. If you do not want
your machine to receive faxes or calls, turn
this setting to Fax Receive:Off.
a Press Menu.
b Press a or b to choose
General Setup.
Press OK.
c Press a or b to choose
P.Save Setting.
d Press d or c to choose
Fax Receive:Off (or
Fax Receive:On).
Press OK.
e Press Stop/Exit.
3
Power Save mode 3
a Press and hold down the Power Save
key until the LCD shows
Shutting Down.
The LCD will stay on for a few seconds
before going off.
Bringing your machine out of Power Save mode 3
a Press the Power Save key.
The LCD shows the date and time.
• Even if you have put the machine into
Power Save mode, it will periodically clean
the print head to preserve print quality.
• You can customize Power Save mode so
that, apart from automatic head cleaning,
no machine operations are available. (See
Power Save setting on page 25.)
On/Off
setting
Fax Receive:
1
On
(factory
setting)
Fax Receive:
Off
1
You cannot receive a fax with Mono Start or
Colour Start.
2
You cannot receive a fax automatically if you have
set the receive mode to Fax/Tel.
3
Set before you switch off the machine.
Receive
mode
Fax Only
External
TAD
Manual
Fax/Tel
— No machine
Available
operations
Fax Receive
Fax Detect
Delayed Fax
Fax Forward
Fax Storage3
Fax Preview
PC Fax Receive
Remote Retrieval
Fax Detect
2
Delayed Fax
operations will be
available other than
cleaning the print
head.
3
3
3
3
3
3
25
Chapter 3
Note
Mode Timer 3
The machine has four temporary mode keys
on the control panel: Fax, Scan, Copy and
Photo Capture. You can change the amount
of time the machine takes after the last Scan,
Copy or PhotoCapture operation before it
returns to Fax mode. If you choose Off, the
machine stays in the mode you used last.
a Press Menu.
b Press a or b to choose
General Setup.
Press OK.
Paper settings 3
Paper Size and Type (MFC-5890CN and MFC-5895CW) 3
Paper Type 3
To get the best print quality, set the machine
for the type of paper you are using.
a Press Menu.
b Press a or b to choose
General Setup.
Press OK.
c Press a or b to choose Paper Type.
d Press d or c to choose Plain Paper,
Inkjet Paper, Brother BP71,
Other Glossy or Transparency.
Press OK.
c Press a or b to choose Mode Timer.
d Press d or c to choose 0Sec, 30Secs,
1Min, 2Mins, 5Mins or Off.
Press OK.
e Press Stop/Exit.
e Press Stop/Exit.
The machine ejects paper with printed
surfaces face up onto the paper tray in
front of the machine. When you use
transparencies or glossy paper, remove
each sheet at once to prevent smudging
or paper jams.
26
General setup
Note
Paper Size 3
You can use seven sizes of paper for printing
copies: A4, A5, A3, 10 15 cm (4 6in.),
Letter, Legal and Ledger and five sizes for
printing faxes: Ledger, Letter, Legal, A3 and
A4. When you change the size of paper you
load in the machine, you will need to change
the paper size setting at the same time so
your machine can fit an incoming fax on the
page.
a Press Menu.
b Press a or b to choose
General Setup.
Press OK.
c Press a or b to choose Paper Size.
d
Press d or c to choose A4, A5, A3,
10x15cm, Letter, Legal
Press OK.
, and
Ledger
e Do one of the following:
If you chose Tray#1, press d or c to
choose Plain Paper,
Inkjet Paper, Brother BP71,
Other Glossy or
Transparency.
Press OK.
Press a or b to choose Paper Size
and press d or c to choose A4, A5,
A3, 10x15cm, Letter, Legal or
Ledger.
Press OK.
If you chose Tray#2, press a or b to
choose Paper Size and press
d or c to choose A4, A3, Letter,
Legal or Ledger.
Press OK.
.
3
f Press Stop/Exit.
e Press Stop/Exit.
Paper Size and Type (MFC-6490CW only) 3
To get the best print quality, set the machine
for the type of paper you are using.
You can use seven sizes of paper for printing
copies: A3, A4, A5, 10 15 cm (4 6in.),
Ledger, Letter and Legal and five sizes for
printing faxes: A3, A4, Ledger, Letter and
Legal. When you load a different size of paper
in the machine, you will need to change the
paper size setting at the same time so your
machine can fit an incoming fax on the page.
a Press Menu.
b Press a or b to chose General Setup.
Press OK.
• You can only use plain paper and paper
sizes A3, A4, Ledger, Letter or Legal in
Tray #2.
• The machine ejects paper with printed
surfaces face up onto the paper tray in
front of the machine. When you use
transparencies or glossy paper, remove
each sheet at once to prevent smudging
or paper jams.
c Press a or b to chose Tray Setting.
Press OK.
d Press a or b to choose Tray#1 or
Tray#2.
Press OK.
27
Chapter 3
Note
Tray use in Copy mode (MFC-6490CW only) 3
You can change the default tray the machine
will use for printing copies.
To change the default setting follow the
instructions below:
a Press Menu.
b Press a or b to choose
General Setup.
Press OK.
c Press a or b to choose Tray Setting.
Press OK.
d Press a or b to choose
Tray Use:Copy.
e Press d or c to choose Tray#1 or
Tray#2.
Press OK.
Tray use in Fax mode (MFC-6490CW only) 3
You can change the default tray the machine
will use for printing received faxes.
Auto Select will allow your machine to
take paper from Tray #1 first, or from Tray #2
if:
Tray #1 is out of paper.
Tray #2 is set to a different paper size that
is more suitable for the received faxes.
Both trays are using the same size paper
and Tray #1 is not set to use plain paper.
a Press Menu.
b Press a or b to choose
General Setup.
Press OK.
c Press a or b to choose Tray Setting.
Press OK.
f Press Stop/Exit.
You can change the paper size and tray
selection temporarily for the next copy.
(See Paper Size on page 93 and Tray
Select (MFC-6490CW only) on page 93.)
d Press a or b to choose Tray Use:Fax.
e Press d or c to choose Tray#1,
Tray#2 or Auto Select.
Press OK.
f Press Stop/Exit.
28
General setup
Note
Secure Paper Feed mode for A3 size Short Grain Paper 3
If your print datas have horizontal lines when
using A3 paper, your paper may be long grain
paper. Choose A3 - Short Grain to Off
to avoid this problems.
a Press Menu.
b Press a or b to choose
General Setup.
Press OK.
c Press a or b to choose
A3 - Short Grain.
d Press d or c to choose Off.
Press OK.
e Press Stop/Exit.
Volume Settings 3
Ring Volume 3
You can choose a range of ring volume
levels, from High to Off.
While the machine is idle, press d or c
to adjust the volume level. The LCD shows
the current setting, and each key press will
change the volume to the next level. The
machine will keep the new setting until you
change it. You can also change the volume
through the menu, by following the
instructions below:
Setting the Ring Volume from the menu
a Press Menu.
3
3
• If you are not sure about the type of paper
you are using, consult the paper
packaging or manufacturer for paper
specifications.
• Printing will be slower when using the
A3 - Short Grain setting On.
b Press a or b to choose
General Setup.
Press OK.
c Press a or b to choose Volume.
Press OK.
d Press a or b to choose Ring.
e Press d or c to choose Low, Med, High
or Off.
Press OK.
f Press Stop/Exit.
29
Chapter 3
Beeper Volume 3
When the beeper is on, the machine will beep
when you press a key, make a mistake or
after you send or receive a fax.
You can choose a range of volume levels,
from High to Off.
a Press Menu.
b Press a or b to choose
General Setup.
Press OK.
c Press a or b to choose Volume.
Press OK.
d Press a or b to choose Beeper.
e Press d or c to choose Low, Med, High
or Off.
Press OK.
Automatic Daylight Savings Time
You can set the machine to change
automatically for daylight savings time. It will
reset itself forward one hour in the Spring and
backward one hour in the Autumn. Make sure
you have set the correct date and time in the
Date&Time setting.
a Press Menu.
b Press a or b to choose
General Setup.
Press OK.
c Press a or b to choose
Auto Daylight.
d Press d or c to choose Off (or On).
Press OK.
3
f Press Stop/Exit.
Speaker Volume 3
You can choose a range of speaker volume
levels, from High to Off.
a Press Menu.
b Press a or b to choose
General Setup.
Press OK.
c Press a or b to choose Volume.
Press OK.
d Press a or b to choose Speaker.
e Press d or c to choose Low, Med, High
or Off.
Press OK.
e Press Stop/Exit.
f Press Stop/Exit.
30
General setup
Sleep Mode 3
You can choose how long the machine must
be idle (from 1 to 60 minutes) before it goes
into sleep mode. The timer will restart if any
operation is carried out on the machine.
a Press Menu.
b Press a or b to choose
General Setup.
Press OK.
c Press a or b to choose Sleep Mode.
d Press d or c to choose 1Min, 2Mins,
3Mins, 5Mins, 10Mins, 30Mins or
60Mins which is the length of time the
machine is idle before entering sleep
mode.
Press OK.
e Press Stop/Exit.
LCD screen 3
LCD Contrast 3
You can adjust the LCD contrast for a sharper
and more vivid display. If you are having
difficulty reading the LCD, try changing the
contrast setting.
a Press Menu.
b Press a or b to choose
General Setup.
Press OK.
c Press a or b to choose LCD Settings.
Press OK.
d Press a or b to choose LCD Contrast.
e Press d or c to choose Light, Med or
Dark.
Press OK.
3
f Press Stop/Exit.
Setting the backlight brightness 3
If you are having difficulty reading the LCD,
try changing the brightness setting.
a Press Menu.
b Press a or b to choose
General Setup.
Press OK.
c Press a or b to choose LCD Settings.
Press OK.
d Press a or b to choose Backlight.
e Press d or c to choose Light, Med or
Dark.
Press OK.
f Press Stop/Exit.
31
Chapter 3
Setting the Dim Timer for the backlight 3
You can set how long the LCD backlight stays
on after the last key press.
a Press Menu.
b Press a or b to choose
General Setup.
Press OK.
c Press a or b to choose LCD Settings.
Press OK.
d Press a or b to choose Dim Timer.
e Press d or c to choose 10Secs,
20Secs, 30Secs or Off.
Press OK.
f Press Stop/Exit.
Setting the Wallpaper 3
You can change the wallpaper.
a Press Menu.
b Press a or b to choose
General Setup.
Press OK.
c Press a or b to choose LCD Settings.
Press OK.
d Press a or b to choose Wallpaper.
Press OK.
e Press a or b to choose your wallpaper
from the four available designs.
Press OK.
f Press Stop/Exit.
32
4
Note
Security features 4
Secure Function Lock 4
Secure Function Lock lets you restrict public
access to certain machine functions (Fax,
Copy, Scan, Print
This feature also prevents users from
changing the default settings of the machine
by limiting access to the menu settings.
Before using the security features you must
first enter an administrator password.
Access to restricted operations can be
enabled by creating a restricted user.
Restricted users must enter a user password
to use the machine.
Make a careful note of your password. If you
forget it, please call your Brother dealer for
service.
1
Print includes PC-Fax Send as well as all print jobs.
1
and PCC).
Setting and changing the Administrator Password 4
Setting the password 4
The password you set in these steps is for the
administrator. This password is used to set
up users and to turn Secure Function Lock on
or off. (See Setting up and changing
restricted users on page 35 and Turning
Secure Function Lock on/off on page 36.)
a Press Menu.
b Press a or b to choose
General Setup.
Press OK.
c Press a or b to choose
Function Lock.
Press OK.
4
• Only administrators can set limitations
and make changes for each user.
• When Print is disabled, PC print jobs will
be lost without notification.
• If Fax Tx is disabled, you cannot use any
function in the Fax menu.
• Polling Receive is enabled only when the
both Fax Tx and Fax Rx are enabled.
d Enter a four-digit number for the
password using numbers 0-9.
Press OK.
e Re-enter the password when the LCD
shows Verify:.
Press OK.
f Press Stop/Exit.
33
Chapter 4
Note
Changing the password 4
a Press Menu.
b Press a or b to choose
General Setup.
Press OK.
c Press a or b to choose
Function Lock.
Press OK.
d Press a or b to choose Set Password.
Press OK.
e Enter the registered four-digit password.
Press OK.
f Enter a four-digit number for the new
password.
Press OK.
g If the LCD shows Verify:, re-enter the
new password.
Press OK.
Setting up and changing the Public user 4
Public users do not need to enter a password.
You can set up one Public user.
a Press Menu.
b Press a or b to choose
General Setup.
Press OK.
c Press a or b to choose
Function Lock.
Press OK.
d Press a or b to choose Setup User.
Press OK.
e Enter the administrator password.
Press OK.
f Press a or b to choose Public.
Press OK.
g Do one of the following:
h Press Stop/Exit.
To set up the Public user, press
dorc
to choose
for
Fax Tx
Fax Tx
settings for
Copy(B&W), Scan, Print
by repeating this step.
Press OK
To change the Public user setting,
press a or b to choose the setting
you want to change.
Press d or c to choose Enable or
Disable.
Repeat this step until you finish
changing settings.
Press OK
If you disable PC Print and PhotoCapture
printings (PCC) for Public users it will also
disable those functions for all restricted
users.
, press aorb to choose the
Enable
. After you have set
Fax Rx, Copy(Color)
or
Disable
and
PCC
,
h Press Stop/Exit.
34
Security features
Note
Setting up and changing restricted users 4
Setting up restricted users 4
You can set up users with restrictions and a
password. You can set up to 20 restricted users.
a Press Menu.
b Press a or b to choose
General Setup.
Press OK.
c Press a or b to choose
Function Lock.
Press OK.
d Press a or b to choose Setup User.
Press OK.
e Enter the administrator password.
Press OK.
Changing user name, password or settings for restricted users
a Press Menu.
b
Press aorb to choose
Press OK.
c
Press aorb to choose
Press OK.
General Setup
Function Lock
d Press a or b to choose Setup User.
Press OK.
e Enter the administrator password.
Press OK.
f Press a or b to choose the existing
restricted user you want to change.
Press OK.
g Press a or b to choose Change.
Press OK.
4
.
.
4
f Press a or b to choose User01.
Press OK.
g Use the numeric keys to enter the user
name. (See Entering Text on page 194.)
Press OK.
h Enter a four-digit password for the user.
Press OK.
i Press d or c to choose Enable or
Disable for Fax Tx.
Press OK.
After you have set Fax Tx, press a or b
and repeat this step for Fax Rx,
Copy(Color), Copy(B&W)and Scan.
j Press a or b to choose Exit.
Press OK.
k Repeat f to j for entering each
additional user and password.
l Press Stop/Exit.
h Do one of the following:
If you want to change the name
press Clear/Back, and then enter
the new name. (See Entering Text
on page 194.)
Press OK.
To leave the name unchanged press
OK.
i Enter a new four-digit password for this
user.
Press OK.
j Press d or c to choose Enable or
Disable for Fax Tx.
Press OK.
After you have set Fax Tx, press a or b
and repeat this step for Fax Rx,
Copy(Color), Copy(B&W)and Scan.
k Press a or b to choose Exit.
Press OK.
You cannot use the same password as
another user’s password.
l Repeat f to k if you want to change
more users and settings.
m Press Stop/Exit.
35
Chapter 4
Note
Reset existing restricted users 4
You can reset restricted users one by one.
a Press Menu.
b Press a or b to choose
General Setup.
Press OK.
c Press a or b to choose
Function Lock.
Press OK.
d Press a or b to choose Setup User.
Press OK.
e Enter the administrator password.
Press OK.
f Press a or b to choose the existing
restricted user you want to reset.
Press OK.
g Press a or b to choose Reset.
Press OK.
h Press 1 to choose Yes.
i Do one of the following:
Turning Secure Function Lock on/off 4
If you enter the wrong password, the LCD
will show Wrong Password. Re-enter
the correct password.
Turning Secure Function Lock on 4
a Press Menu.
b Press a or b to choose
General Setup.
Press OK.
c Press a or b to choose
Function Lock.
Press OK.
d Press a or b to choose Lock OffiOn.
Press OK.
e Enter your four-digit administrator
password.
Press OK.
Set a new restricted user. (See
Setting up restricted users
on page 35.)
If you do not want to set a new
restricted user, go to step j.
j Repeat f to i if you want to reset more
users.
k Press Stop/Exit.
Turning Secure Function Lock off 4
a Press Menu.
b Press a or b to choose Lock OniOff.
Press OK.
c Enter your four-digit administrator
password.
Press OK.
36
Security features
Note
Switching users 4
This setting allows a restricted user to log on
the machine when Secure Function Lock is
turned on.
a Hold down Shift as you press l.
Or, press Menu. Then press a or b to
choose Change User and press OK.
b Press a or b to choose your user name.
Press OK.
c Enter your four-digit password.
Press OK.
Changing to the Public mode 4
a Press Menu.
b Press a or b to choose Go to Public.
Press OK.
Reset all users 4
You can reset all settings and passwords for
the Public user and all restricted users.
a Press Menu.
b Press a or b to choose
General Setup.
Press OK.
c Press a or b to choose
Function Lock.
Press OK.
d Press a or b to choose
Reset All Users.
Press OK.
e Enter your four-digit administrator
password.
Press OK.
f Press 1 to reset.
4
After a restricted user has finished using
the machine, it will return to the Public
setting within the same time as the Mode
Timer setting. (See Mode Timer
on page 26.)
g Press Stop/Exit.
37
Chapter 4
38
Section II
Fax II
Sending a Fax 40
Receiving a Fax 49
Telephone and External devices 64
Dialling and storing numbers 72
Printing Reports 82
Polling 84
5
Note
Note
Fax Resolution
FAX
Standard
Auto
A4Glass ScanSize
Phone Book
Contrast
Fax Press Start
Sending a Fax 5
Entering Fax mode 5
When you want to send a fax, or change fax
send or receive settings, press the
The LCD shows:
Press a or b to scroll through the Fax key
options. Some functions are only available
when sending monochrome faxes.
Fax Resolution (See page 45.)
(Fax) key to illuminate it in blue.
When the option you want is highlighted,
press OK.
Faxing from the ADF 5
a Press (Fax).
b Place the document face up in the ADF.
(See Using the ADF on page 22.)
c Enter the fax number using the dial pad,
One Touch, Speed Dial or Search.
You can preview a fax message before
sending it by pressing Fax Preview.
(See How to preview an outgoing fax
on page 42.)
d Press Mono Start or Colour Start.
The machine starts scanning the
document.
Contrast (See page 45.)
Glass ScanSize
(MFC-5890CN and MFC-5895CW:
See page 41.)
(MFC-6490CW: See page 42.)
Phone Book (See page 72.)
Outgoing Call (See page 73.)
Caller ID hist. (See page 74.)
Broadcasting (See page 43.)
Delayed Fax (See page 46.)
Batch TX (See page 47.)
Real Time TX (See page 46.)
Polled TX (See page 86.)
Polling RX (See page 84.)
Overseas Mode (See page 46.)
Set New Default (See page 47.)
• To cancel, press Stop/Exit.
• If you send a mono fax when the memory
is full it will be sent in real time.
•
You can send colour faxes up to A4 in size.
Factory Reset (See page 47.)
40
Sending a Fax
Note
Note
Note
Faxing from the scanner glass
You can use the scanner glass to fax pages
of a book one at a time. The documents can
be up to A3 size for MFC-6490CW, and A4
size for MFC-5890CN and MFC-5895CW.
You cannot send colour faxes with multiple
pages.
• Since you can only scan one page at a
time, it is easier to use the ADF if you are
sending a multiple page document.
• (MFC-6490CW only)
You can send colour faxes up to A4 in size.
a Press (Fax).
b Load your document face down on the
scanner glass. (See Using the scanner
glass on page 23.)
c Enter the fax number using the dial pad,
One Touch, Speed Dial or Search.
5
e Do one of the following:
To send a single page, press 2 to
choose No (or press Mono Start
again).
The machine starts sending the
document.
To send more than one page, press1
to choose
f
Place the next page on the scanner glass.
Press OK.
The machine starts scanning the page.
(Repeat steps e and f for each
additional page.)
Yes
and go to stepf.
5
Setting scanner glass size for faxing (MFC-5890CN and MFC-5895CW) 5
When documents are Letter size, you need to
set scan size to Letter. If you do not, the side
portion of the faxes will be missing.
a Press (Fax).
You can preview a fax message before
sending it by pressing Fax Preview. For
details, see How to preview an outgoing
fax on page 42.
d Press Mono Start or Colour Start.
If you press Mono Start, the
machine starts scanning the first
page. Go to step e.
If you press
machine starts sending the document.
Colour Start
, the
b Press a or b to choose
Glass ScanSize.
c Press d or c to choose Letter (or A4).
Press OK.
• You can save the setting you use most
often by setting it as default. (See Setting
your changes as a new default
on page 47.)
• This setting is only available for sending
documents from the scanner glass.
41
Chapter 5
Note
Note
Setting scanner glass size for faxing (MFC-6490CW only) 5
To fax a A3, Letter, Legal or Ledger size
document from the scanner glass, you need
to change the glass scan size setting.
a Press (Fax).
b Press a or b to choose
Glass ScanSize.
c Press d or c to choose A4, A3, Letter,
Legal or Ledger.
You can save the setting you use most
often by setting it as default. (See Setting
your changes as a new default
on page 47.)
How to preview an outgoing fax 5
You can preview a fax message before you
send it. You must set the Real Time
Transmission and Polling RX to off before
you use this feature.
a Press (Fax).
b Load the document.
c Enter the fax number using the dial pad,
One Touch or Speed Dial.
d Press Fax Preview.
The machine starts scanning the
document and the outgoing fax appears
on the LCD. When the fax is open the
control panel keys will perform the
operations shown below.
Colour fax transmission 5
Your machine can send a colour fax to
machines that support this feature.
Colour faxes cannot be stored in the memory.
When you send a colour fax, the machine will
send it in real time (even if Real Time TX is
set to Off).
Key Description
Enlarge the fax.
Reduce the fax.
a or b Scroll vertically.
d or c Scroll horizontally.
Rotate the fax clockwise.
Go back to the previous page.
Go to the next page.
e Press Mono Start.
The fax message in the memory will be
sent and then erased when you press
Mono Start.
Cancelling a fax in progress 5
If you want to cancel a fax while the machine
is scanning, dialling or sending, press
Stop/Exit.
42
Sending a Fax
Note
Note
Broadcasting (Monochrome only)
Broadcasting is when the same fax message
is automatically sent to more than one fax
number. You can include Groups,
One Touch, Speed Dial numbers and up to
50 manually dialled numbers in the same
broadcast.
After the broadcast is finished, a Broadcast
Report will be printed.
a Press (Fax).
b Load your document.
c Press a or b to choose Broadcasting.
Press OK.
d You can add numbers to the broadcast
in the following ways:
f Press Mono Start.
5
• If you did not use up any of the numbers
for Groups, you can ‘broadcast’ faxes to
as many as 216 (MFC-5890CN and
MFC-5895CW) or 256 (MFC-6490CW)
different numbers.
• The available memory will vary depending
on the types of jobs in the memory and the
number of locations used for
broadcasting. If you broadcast to the
maximum numbers available, you will not
be able to use dual access and delayed
fax.
• If the memory is full, press Stop/Exit to
stop the job. If more than one page has
been scanned, press Mono Start to send
the portion that is in the memory.
5
Press a or b to choose Add Number
and enter a number using a dial pad.
Press OK.
Press a or b to choose Phone Book
and OK. Press a or b to choose
Alphabetical Order or
Numerical Order and OK. Press
a or b to select a number and OK.
One Touch Dial locations begin with
Speed Dial locations begin with
#.
e After you have entered all the fax
numbers by repeating step d, press
a or b to choose Complete.
Press OK.
l.
43
Chapter 5
Note
Fax Resolution
FAX
Standard
Auto
A4Glass ScanSize
Phone Book
Contrast
Fax Press Start
Cancelling a Broadcast in progress 5
a Press Menu.
b Press a or b to choose Fax.
Press OK.
c Press a or b to choose
Remaining Jobs.
Press OK.
The LCD will show the fax number being
dialled and the Broadcast job number.
d Press OK.
The LCD will ask you the following
message:
Cancel Job?
Yes i Press 1
No i Press 2
Additional sending operations
Sending faxes using multiple settings 5
When you send a fax you can choose any
combination of these settings: resolution,
contrast, glass scan size, overseas mode,
delayed fax timer, polling transmission and
real time transmission.
a Press (Fax).
The LCD shows:
5
e Press 1 to cancel the number being
dialled.
The LCD will then show the Broadcast
job number.
f Press OK.
The LCD will ask you the following
message:
Cancel Job?
Yes i Press 1
No i Press 2
g Press 1 to cancel the Broadcast.
h Press Stop/Exit.
b Press a or b to choose a setting you
want to change.
c Press d or c to choose an option.
d Go back to b to change more settings.
• Most settings are temporary and the
machine returns to its default settings after
you send a fax.
• You can save some of the settings you
use most often by setting them as default.
These settings will stay until you change
them again. (See Setting your changes as
a new default on page 47.)
44
Sending a Fax
Note
Note
Contrast 5
If your document is very light or very dark, you
may want to change the contrast. For most
documents the factory setting Auto can be
used. It automatically chooses the suitable
contrast for your document.
Use Light when sending a light document.
Use Dark when sending a dark document.
a Press (Fax).
b Press a or b to choose Contrast.
c Press d or c to choose Auto, Light or
Dark.
Press OK.
Even if you choose Light or Dark, the
machine will send the fax using the Auto
setting in any of the following conditions:
• When you send a colour fax.
• When you choose Photo as the Fax
Resolution.
Changing fax resolution 5
The quality of a fax can be improved by
changing the fax resolution.
a Press (Fax).
b Press a or b to choose
Fax Resolution.
c Press d or c to choose the resolution
you want.
Press OK.
5
You can choose four different resolution
settings for monochrome faxes and two
for colour.
Monochrome
Standard Suitable for most typed
documents.
Fine Good for small print and
transmits a little slower than
Standard resolution.
S.Fine Good for small print or artwork
and transmits slower than Fine
resolution.
Photo Use when the document has
varying shades of grey or is a
photograph. This has the
slowest transmission.
Colour
Standard Suitable for most typed
documents.
Fine Use when the document is a
photograph. The transmission
time is slower than Standard
resolution.
If you choose S.Fine or Photo and then
use the Colour Start key to send a fax,
the machine will send the fax using the
Fine setting.
45
Chapter 5
Note
Note
Note
Dual access (Monochrome only) 5
You can dial a number and start scanning the
fax into memory—even when the machine is
sending from memory, receiving faxes or
printing PC data. The LCD shows the new job
number and available memory.
The number of pages you can scan into the
memory will vary depending on the data that
is printed on them.
If the Out of Memory message appears
while scanning documents, press
Stop/Exit to cancel or Mono Start to send
the scanned pages.
Real time transmission 5
When you are sending a fax, the machine will
scan the documents into the memory before
sending. Then, as soon as the telephone line
is free, the machine will start dialling and
sending.
Overseas Mode 5
If you are having difficulty sending a fax
overseas due to possible interference on the
telephone line, we recommend that you turn
on the Overseas mode. After you send a fax
using this feature, the feature will turn itself
off.
a Press (Fax).
b Load your document.
c Press a or b to choose
Overseas Mode.
d Press d or c to choose On (or Off).
Press OK.
Delayed Faxing (Monochrome only) 5
During the day you can store up to 50 faxes
in the memory to be sent within 24-hours.
These faxes will be sent at the time of day you
enter in step e.
If the memory is full and you are sending a
black & white fax from the ADF, the machine
will send the document in real time (even if
Real Time TX is set to Off).
Sometimes, you may want to send an
important document immediately, without
waiting for memory transmission. You can
turn on Real Time TX.
a Press (Fax).
b Press a or b to choose Real Time TX.
c Press d or c to choose On (or Off).
Press OK.
In real time transmission, the automatic
redial feature does not work when using
the scanner glass.
a Press (Fax).
b Load your document.
c Press a or b to choose Delayed Fax.
d Press d or c to choose On.
Press OK.
e Enter the time you want the fax to be
sent (in 24-hour format).
(For example, enter 19:45 for 7:45 PM.)
Press OK.
The number of pages you can scan into
the memory depends on the amount of
data that is printed on each page.
46
Sending a Fax
Delayed Batch Transmission (Monochrome only) 5
Before sending the delayed faxes, your
machine will help you economize by sorting
all the faxes in the memory by destination and
scheduled time. All delayed faxes that are
scheduled to be sent at the same time to the
same fax number will be sent as one fax to
save transmission time.
a Press (Fax).
b Press a or b to choose Batch TX.
c Press d or c to choose On.
Press OK.
d Press Stop/Exit.
Checking and cancelling
Setting your changes as a new default 5
You can save the fax settings for
Fax Resolution, Contrast,
Glass ScanSize and Real Time TX you
use most often by setting them as default.
These settings will stay until you change
them again.
a Press (Fax).
b Press a or b to choose the menu option
that you want to change. Press d or c to
choose your new setting.
Repeat this step for each setting you
want to change.
c After changing the last setting, press
a or b to choose Set New Default.
Press OK.
5
waiting jobs 5
You can check which jobs are still waiting in
the memory to be sent and cancel a job. (If
there are no jobs, the LCD shows
No Jobs Waiting.)
a Press Menu.
b Press a or b to choose Fax.
Press OK.
c Press a or b to choose
Remaining Jobs.
Press OK.
Any waiting jobs appear on the LCD.
d Press a or b to scroll through the jobs
and choose the job you want to cancel.
Press OK.
e Do one of the following:
To cancel, press 1 to choose Yes.
d Press 1 to choose Yes.
e Press Stop/Exit.
Restoring all settings to the factory settings 5
You can restore all the settings you have
changed to the factory settings. These
settings will stay until you change them again.
a Press (Fax).
b Press a or b to choose
Factory Reset.
Press OK.
c Press 1 to choose Yes.
d Press Stop/Exit.
If you want to cancel another job go
to step d.
To exit without cancelling, press 2 to
choose No.
f
When you have finished, press
Stop/Exit
.
47
Chapter 5
Note
Sending a fax manually 5
Manual transmission lets you hear the
dialling, ringing and fax-receiving tones while
sending a fax.
a Press (Fax).
b Load your document.
c To listen for a dial tone pick up the
handset of an external telephone.
d Dial the fax number.
e When you hear the fax tone, press
Mono Start or Colour Start.
If you are using the scanner glass
press 1 on the machine to send a fax.
f Replace the handset.
Out of Memory message 5
If you get an Out of Memory message
while scanning the first page of a fax, press
Stop/Exit to cancel the fax.
If you get an Out of Memory message
while scanning a subsequent page, you will
have the option to press Mono Start or
Colour Start to send the pages scanned so
far, or to press Stop/Exit to cancel the
operation.
If you do not want to delete your stored
faxes to clear the memory, you can
change the setting to send the fax in real
time. (See Real time transmission
on page 46.)
48
Receiving a Fax 6
Do you want to use the telephone features of your machine (if available) or
an external telephone or external telephone answering device connected on the
same line as the machine?
Yes
Fax Only
No
No
No
Manual
Yes
External TAD
Fax/Tel
Are you using the voice message function of
an external telephone answering device?
Do you want the machine to answer fax and
telephone calls automatically?
Yes
6
Receive modes 6
You must choose a receive mode depending on the external devices and telephone services you
have on your line.
Choose the Receive Mode 6
By default, your machine will automatically receive any faxes that are sent to it. The diagram below
will help you choose the correct mode.
For more detailed information on the receive modes, see Using receive modes on page 50.
6
To set a receive mode follow the instructions below.
a Press Menu.
b Press a or b to choose Initial Setup.
Press OK.
c Press a or b to choose Receive Mode.
d Press d or c to choose Fax Only, Fax/Tel, External TAD or Manual.
Press OK.
e Press Stop/Exit.
The LCD will display the current receive mode.
49
Chapter 6
Using receive modes 6
Some receive modes answer automatically
(Fax Only and Fax/Tel). You may want to
change the ring delay before using these
modes. (See Ring Delay on page 51.)
Fax only 6
Fax only mode will automatically answer
every call as a fax call.
Fax/Tel 6
Fax/Tel mode helps you automatically
manage incoming calls, by recognizing
whether they are fax or voice calls and
dealing with them in one of the following
ways:
Faxes will be automatically received.
External TAD 6
External TAD mode lets an external
answering device manage your incoming
calls. Incoming calls will be dealt with in one
of the following ways:
Faxes will be automatically received.
Voice callers can record a message on the
external TAD.
(For more information see Connecting an
external TAD (telephone answering device)
on page 67.)
Voice calls will start the F/T ring to tell you
to pick up the line. The F/T ring is a fast
double ring made by your machine.
(Also see F/T Ring Time (Fax/Tel mode only)
on page 51 and Ring Delay on page 51.)
Manual 6
Manual mode turns off all automatic
answering functions unless you are using the
BT Call Sign feature.
To receive a fax in manual mode lift the
handset of an external telephone. When you
hear fax tones (short repeating beeps), press
Mono Start or Colour Start and choose
Receive. You can also use the Fax Detect
feature to receive faxes by lifting a handset on
the same line as the machine.
(Also see Fax Detect on page 52.)
50
Receiving a Fax
Note
Receive mode settings 6
Ring Delay 6
The Ring Delay sets the number of times the
machine rings before it answers in Fax Only
or Fax/Tel mode. If you have external or
extension telephones on the same line as the
machine choose the maximum number of
rings.
(See Operation from extension telephones
on page 69 and Fax Detect on page 52.)
a Press Menu.
b Press a or b to choose Fax.
Press OK.
c Press a or b to choose
Setup Receive.
Press OK.
F/T Ring Time (Fax/Tel mode only) 6
When somebody calls your machine, you and
your caller will hear the normal telephone ring
sound. The number of rings is set by the ring
delay setting.
If the call is a fax, then your machine will
receive it; however, if it is a voice call the
machine will sound the F/T ring (a fast
double-ring) for the time you have set in the
F/T ring time setting. If you hear the F/T ring
it means that you have a voice caller on the
line.
Because the F/T ring is made by the machine,
extension and external telephones will not
ring; however, you can still answer the call on
any telephone. (For more information see
Using remote codes on page 70.)
a Press Menu.
6
d Press a or b to choose Ring Delay.
e Press d or c to choose how many times
the line rings before the machine
answers.
Press OK.
If you choose 0, the line will not ring at
all.
f Press Stop/Exit.
b Press a or b to choose Fax.
Press OK.
c Press a or b to choose
Setup Receive.
Press OK.
d Press a or b to choose
F/T Ring Time.
e Press d or c to choose how long the
machine will ring to alert you that you
have a voice call (20, 30, 40 or 70
seconds).
Press OK.
f Press Stop/Exit.
Even if the caller hangs up during the
pseudo/double-ringing, the machine will
continue to ring for the set time.
51
Chapter 6
Note
Fax Detect 6
If Fax Detect is On: 6
The machine receives a fax call
automatically, even if you answer the call.
When you see Receiving on the LCD or
when you hear “chirps” through the handset
you are using, just replace the handset. Your
machine will do the rest.
If Fax Detect is Off: 6
If you are at the machine and answer a fax
call by lifting the handset, press Mono Start
or Colour Start, then press 2 to receive the
fax.
If you answered at an extension telephone,
press l 5 1. (See Operation from extension
telephones on page 69.)
Additional receiving operations
Printing a reduced incoming fax 6
If you choose On, the machine automatically
reduces each page of an incoming fax to fit on
one page of A4, Letter or Legal size paper.
The machine calculates the reduction ratio by
using the page size of the fax and your Paper
Size setting. (See Paper Size and Type
(MFC-5890CN and MFC-5895CW)
on page 26 or Paper Size and Type (MFC-
6490CW only) on page 27.)
a Press Menu.
b Press a or b to choose Fax.
Press OK.
6
• If this feature is set to On, but your
machine does not connect a fax call when
you lift an extension or external telephone
handset, press the remote activation code
l 5 1.
• If you send faxes from a computer on the
same telephone line and the machine
intercepts them, set Fax Detect to Off.
a Press Menu.
b Press a or b to choose Fax.
Press OK.
c Press a or b to choose
Setup Receive.
Press OK.
d Press a or b to choose Fax Detect.
e Press d or c to choose On (or Off).
Press OK.
c Press a or b to choose
Setup Receive.
Press OK.
d Press a or b to choose
Auto Reduction.
e Press d or c to choose On (or Off).
Press OK.
f Press Stop/Exit.
f Press Stop/Exit.
52
Receiving a Fax
Note
Setting Receiving Priority 6
If a A3 Colour fax is sent to your machine, your machine will receive either a A3 mono fax or a A4
Colour fax depending on the Receiving Priority setting. If you choose Mono(Max.A3), you will
receive a A3 mono fax. If you choose Colour(Max.A4), you will receive a A4 Colour fax.
The default setting is Mono(Max.A3), so the machine cannot receive A4 colour fax by default.
Memory Receive (On)
Receiving
Priority
Document
Sent
Document
Received
Fax Preview Storage OFF
Fax Storage
PC-FAX
Fax Forward
CLR (Max. A4)
Colour
Mono
Mono (Max. A3)
1
These results may vary depending on the sending machine's ability.
Colour
Mono
A4 Colour A4
A3
A4 Mono A4
A3 Mono A4
A4 Mono A4
A3 Mono A3
A4 Mono A4
A3 Mono A3
Colour A 41
(Reduced)
(Reduced)
1
1
1
N/A
(Colour
Printout)
Available
a Press Menu.
b Press a or b to choose Fax.
Press OK.
c Press a or b to choose Setup Receive.
Press OK.
(Colour
Printout)
(Mono
Printout)
N/A
(Colour
Printout)
Available
N/A
(Colour
Printout)
Available
(Up to A4
size)
6
d Press a or b to choose Mono/Colour.
e Press d or c to choose Mono(Max.A3) or Colour(Max.A4).
Press OK.
f Press Stop/Exit.
53
Chapter 6
Note
Note
Printing a fax from the memory 6
If you have chosen fax storage, you can still
print a fax from the memory when you are at
your machine. If you have chosen
Fax Preview, see Fax Preview
(Monochrome only) on page 58.
a Press Menu.
b Press a or b to choose Fax.
Press OK.
c Press a or b to choose
Print Document.
Press OK.
d Press Mono Start.
e Press Stop/Exit.
When you print a fax from the memory, the
fax data will be erased.
Memory Receive (Monochrome only)
You can only use one Memory Receive
operation at a time:
Fax Forwarding
Fax Storage
PC Fax Receive
Off
You can change your selection at any time. If
received faxes are still in the machine’s
memory when you change the Memory
Receive operations, a message will appear
on the LCD. (See Changing Memory Receive
Operations on page 58.)
When you receive a colour fax, the
machine will treat the data as a colour or
monochrome fax depending on the
Receive Priority setting. (See Setting
Receiving Priority on page 53.)
6
Out of Paper Reception 6
As soon as the paper tray becomes empty
during fax reception, the LCD shows
No Paper Fed. Put some paper in the
paper tray. (See Loading paper and other
print media on page 9.)
The machine will carry on receiving the fax,
with the remaining pages being stored in
memory, if enough memory is available.
Further incoming faxes will also be stored into
memory until the memory is full. When the
memory is full the machine will stop
automatically answering calls. To print the
faxes, put fresh paper in the tray.
54
Receiving a Fax
Note
Fax Forwarding 6
When you choose Fax Forward, your
machine stores the received fax in the
memory. The machine will then dial the fax
number you have programmed and forward
the fax message.
a Press Menu.
b Press a or b to choose Fax.
Press OK.
c Press a or b to choose
Setup Receive.
Press OK.
d Press a or b to choose
Memory Receive.
Press OK.
e Press a or b to choose Fax Forward.
Press OK.
Fax Storage 6
If you choose Fax Storage, your machine
stores the received fax in the memory. You
will be able to retrieve fax messages from
another location using the remote retrieval
commands.
If you have set Fax Storage, a backup copy
will automatically be printed at the machine.
a Press Menu.
b Press a or b to choose Fax.
Press OK.
c Press a or b to choose
Setup Receive.
Press OK.
d Press a or b to choose
Memory Receive.
Press OK.
6
f Enter the forwarding number (up to 20
digits).
Press OK.
g Press a or b to choose
Backup Print:On or
Backup Print:Off.
Press OK.
• If you choose Backup Print:On, the
machine will also print the fax at your
machine so you will have a copy. This is a
safety feature in case there is a power
failure before the fax is forwarded or a
problem at the receiving machine. This
Backup Print:On feature will not work
if Fax Preview is on.
•
The machine can store faxes approximately
24 hours if there is a power failure.
h Press Stop/Exit.
e Press a or b to choose Fax Storage.
Press OK.
f Press Stop/Exit.
55
Chapter 6
Note
PC Fax Receive 6
If you turn on the PC-Fax Receive feature
your machine will store received faxes in
memory and send them to your PC
automatically. You can then use your PC to
view and store these faxes.
Even if you have turned off your PC (at night
or on the weekend, for example), your
machine will receive and store your faxes in
its memory. The number of received faxes
that are stored in the memory will appear at
the bottom left side of the LCD.
When you start your PC and the PC-FAX
Receiving software runs, your machine
transfers your faxes to your PC automatically.
To transfer the received faxes to your PC you
must have the PC-FAX Receiving software
running on your PC. (For details, see PC-FAX
receiving in the Software User’s Guide on the
CD-ROM.)
If you choose Backup Print:On the
machine will also print the fax.
a Press Menu.
h Press Stop/Exit.
• PC Fax Receive is not supported in the
Mac OS.
• Before you can set up PC Fax Receive
you must install the MFL-Pro Suite
software on your PC. Make sure your PC
is connected and turned on. (For details
see PC-FAX receiving in the Software
User’s Guide on the CD-ROM.)
• In the event of a power failure, the
machine will store your faxes in the
memory for approximately 24 hours.
However, if you choose
Backup Print:On the machine will print
the fax, so you will have a copy if there is
a power failure before it is sent to the PC.
• If you get an error message and the
machine cannot print the faxes in memory,
you can use this setting to transfer your
faxes to your PC. (For details, see Error
and Maintenance messages
on page 144.)
b Press a or b to choose Fax.
Press OK.
c Press a or b to choose
Setup Receive.
Press OK.
d Press a or b to choose
Memory Receive.
Press OK.
e Press a or b to choose
PC Fax Receive.
Press OK.
f Press a or b to choose <USB> or the PC
you want to receive.
Press OK.
g Press a or b to choose
Backup Print:On or
Backup Print:Off.
Press OK.
56
Receiving a Fax
Note
Changing the destination PC 6
a Press Menu.
b Press a or b to choose Fax.
Press OK.
c Press a or b to choose
Setup Receive.
Press OK.
d Press a or b to choose
Memory Receive.
Press OK.
e Press a or b to choose
PC Fax Receive.
Press OK.
f Press a or b to choose Change.
Press OK.
Turning off Memory Receive Operations 6
a Press Menu.
b Press a or b to choose Fax.
Press OK.
c Press a or b to choose
Setup Receive.
Press OK.
d Press a or b to choose
Memory Receive.
Press OK.
e Press a or b to choose Off.
Press OK.
f Press Stop/Exit.
6
g Press a or b to choose <USB> or the PC
you want to receive.
Press OK.
h Press a or b to choose
Backup Print:On or
Backup Print:Off.
Press OK.
i Press Stop/Exit.
The LCD will give you more options if
there are received faxes still in your
machine’s memory. (See Changing
Memory Receive Operations on page 58.)
57
Chapter 6
Note
Changing Memory Receive Operations 6
If received faxes remain in your machine’s
memory when you change the Memory
Receive Operations, the LCD will ask you
one of the following questions:
Erase All Doc?
Yes i Press 1
No i Press 2
Print All Fax?
Yes i Press 1
No i Press 2
• If you press 1, faxes in the memory will
be erased or printed before the setting
changes. If a backup copy has already
been printed it will not be printed again.
• If you press 2, faxes in the memory will
not be erased or printed and the setting
will be unchanged.
If received faxes are left in the machine's
memory when you change to
PC Fax Receive from another option
[Fax Forward or Fax Storage], press a or
b to choose the PC.
The LCD will ask you the following question:
Send Fax to PC?
Fax Preview (Monochrome only)
How to preview a received fax6
You can view received faxes on the LCD by
pressing the Fax Preview key. When the
machine is in Ready mode, a popup message
will appear on the LCD to alert you of new
faxes.
Setting Fax Preview 6
a Press Fax Preview.
b Press 1 to choose Yes.
LCD asks you again to make sure that
faxes will not be printed.
Press 1 to choose OK.
• When you receive colour fax, the machine
will treat the data as colour fax or
monochrome fax depend on your setting
for Memory Receive. (See Setting
Receiving Priority on page 53.)
• When Fax Preview is turned On, a backup
copy of received faxes will not be printed,
even if you have set Backup Print On.
6
Yes i Press 1
No i Press 2
• If you press 1, faxes in the memory will
be sent to your PC before the setting
changes. You will be asked if you want
to turn on Backup Print. (For detail, see
PC Fax Receive on page 56.)
• If you press 2, faxes in the memory will
not be erased or transferred to your PC
and the setting will be unchanged.
58
Receiving a Fax
Note
Note
Using Fax Preview 6
When you receive a fax, you will see the popup message on the LCD. (For example:
New Fax(es): 02)
a Press Fax Preview.
You can see the new fax list.
• (MFC-6490CW)
If you receive a fax containing multiple
paper sizes (for example, a page of A4
data and a page of A3 data), the machine
may create and store a file for each paper
size. The LCD may show that more than
one fax job has been received.
• You can also see your old fax list by
pressing l. Press # to go back to your new
fax list.
b Press a or b to choose the fax you want
to see.
Press OK.
c Press Stop/Exit.
When a fax is open the control panel keys will
perform the operations shown below.
Key Description
Enlarge the fax.
Reduce the fax.
a or b Scroll vertically.
d or c Scroll horizontally.
Rotate the fax clockwise.
Delete the fax.
Press 1 to confirm.
Go back to the previous page.
6
Go to the next page.
Go to the next step.
(Print, Back and Exit are
available.)
Go back to the fax list.
• If your fax is large there may be a delay
before it is displayed on the LCD.
• The LCD will show the current page
number and total pages of the fax
message. When your fax message is over
99 pages the total number of pages will be
shown as “XX“.
Print the fax.
Do one of the following:
Mono Start
Press 1 to print the whole
message.
Press 2 to print only the
displayed page.
Press 3 to print from the
displayed page.
(After printing, you can choose
to delete or re-print the fax.)
59
Chapter 6
Note
Note
How to delete all faxes in the list 6
a Press Fax Preview.
b Press a or b to choose Delete All.
Press OK.
Press 1 to confirm.
c Press Stop/Exit.
How to print all faxes in the list 6
a Press Fax Preview.
b Press a or b to choose Print All.
Press OK.
c Press Stop/Exit.
Changing the settings to turn off Fax Preview 6
Remote Retrieval 6
You can call your machine from any touch
tone telephone or fax machine, then use the
remote access code and remote commands
to retrieve fax messages.
Setting a Remote Access Code 6
The remote access code lets you access the
remote retrieval features when you are away
from your machine. Before you can use the
remote access and retrieval features, you
have to set up your own code. The factory
default code is the inactive code (--- ).
a Press Menu.
b Press a or b to choose Fax.
Press OK.
a Press Fax Preview.
b Press a or b to choose
Fax Preview i Off.
Press OK.
c Press 1 to choose Yes.
d Do one of the following:
If you do not want to print the stored
faxes, press 1. The machine asks
you to confirm the deletion of the
stored faxes. Press 1 to confirm.
If you want to print all the stored
faxes, press 2.
If you want to cancel the setting,
press 3.
Press Stop/Exit.
c Press a or b to choose
Remote Access.
d Enter a three-digit code using numbers
0-9, l, or #.
Press OK. (The preset ‘ ’ cannot be
changed.)
Do not use the same code as your
Remote Activation Code (l 5 1) or Remote
Deactivation Code (# 5 1). (See Operation
from extension telephones on page 69.)
e Press Stop/Exit.
You can change your code at any time by
entering a new one. If you want to make
your code inactive, press Clear/Back in
step d to restore the inactive setting (--- )
and press OK.
60
Using your Remote Access
Note
Code 6
a Dial your fax number from a touch tone
telephone or another fax machine.
b When your machine answers, enter
your remote access code (3 digits
followed by ) at once.
c The machine signals if it has received
messages:
1 long beep — Fax messages
No beeps — No messages
Receiving a Fax
d When the machine gives two short
beeps, enter a command.
The machine will hang up if you wait
longer than 30 seconds to enter a
command.
The machine will beep three times if you
enter an invalid command.
e Press 9 0 to stop Remote Access when
you have finished.
f Hang up.
If your machine is set to Manual mode
and you want to use the remote retrieval
features, wait for about 100 seconds after
it starts ringing, and then enter the remote
access code within 30 seconds.
6
61
Chapter 6
Remote Fax commands 6
Follow the commands below to access features when you are away from the machine. When you
call the machine and enter your remote access code (3 digits followed by ), the system will give
two short beeps and you must enter a remote command.
Remote commands Operation details
95 Change the Fax Forwarding or Fax
Storage settings
1 OFF You can choose Off after you have retrieved or erased all
your messages.
2 Fax Forwarding One long beep means the change is accepted. If you hear
4 Fax Forwarding number
6 Fax Storage
three short beeps, the change was not accepted because
something has not been set up (for example, a Fax
Forwarding number has not been registered). You can
register your Fax Forwarding number by entering 4. (See
Changing your Fax Forwarding number on page 63.) Once
you have registered the number, Fax Forwarding will work.
96 Retrieve a fax
2 Retrieve all faxes Enter the number of a remote fax machine to receive stored
fax messages. (See Retrieving fax messages on page 63.)
3 Erase faxes from the memory If you hear one long beep, fax messages have been erased
from the memory.
97 Check the receiving status
1 Fax You can check whether your machine has received any
faxes. If yes, you will hear one long beep. If no, you will hear
three short beeps.
98 Change the Receive Mode
1 External TAD If you hear one long beep, your change has been accepted.
2 Fax/Tel
3 Fax Only
90 Exit Pressing 9 0 allows you to exit remote retrieval. Wait for the
long beep, then replace the handset.
62
Receiving a Fax
Note
Note
Retrieving fax messages 6
You can call your machine from any touch
tone telephone and have your fax messages
sent to a machine. Before you use this
feature, you have to turn on Fax Storage.
a Dial your fax number.
b When your machine answers, enter
your remote access code (3 digits
followed by ) at once. If you hear one
long beep, you have messages.
c When you hear two short beeps,
press 962.
d Wait for the long beep, enter the number
(up to 20 digits) of the remote fax
machine you want your fax messages
sent to using the dial pad, then enter # #.
Changing your Fax Forwarding number 6
You can change the default setting of your fax
forwarding number from another touch tone
telephone or fax machine.
a Dial your fax number.
b When your machine answers, enter
your remote access code (3 digits
followed by ) at once. If you hear one
long beep, you have messages.
c When you hear two short beeps,
press 954.
d Wait for the long beep, enter the new
number (up to 20 digits) of the remote
fax machine you want your fax
messages forwarded to using the dial
pad, then enter # #.
6
You cannot use l and # as dial numbers.
However, press # if you want to create a
pause.
e Hang up after you hear your machine
beep. Your machine will call the other
fax machine, which will then print your
fax messages.
You cannot use l and # as dial numbers.
However, press # if you want to create a
pause.
e Press 9 0 when you have finished.
f Hang up after you hear your machine
beep.
63
7
Telephone and External devices 7
Voice operations 7
Voice calls can be made either with an
extension or external telephone, by dialling
manually, or by using Quick Dial numbers.
Tone or Pulse 7
If you have a Pulse dialling service, but need
to send Tone signals (for example, for
telephone banking), follow the instructions
below:
a Pick up the handset of the external
telephone.
b Press # on the machine’s control panel.
Any digits dialled after this will send tone
signals.
When you hang up, the machine will return to
the Pulse dialling service.
Fax/Tel mode in Power Save condition 7
When the machine is in Power Save mode
you can receive faxes if the Power Save
setting is Fax Receive:On. (See Power
Save setting on page 25.)
Fax/Tel mode does not work in the Power
Save condition. The machine will not answer
telephone or fax calls and will keep ringing. If
you are at an external or extension
telephone, lift the handset and talk. If you
hear fax tones, hold the handset until Fax
Detect activates your machine. If the other
party says they want to send you a fax,
activate the machine by pressing l 51.
Fax/Tel mode 7
When the machine is in Fax/Tel mode, it will
use the F/T Ring Time (pseudo/doubleringing) to alert you to pick up a voice call.
If you are at an external telephone, lift the
handset of the external telephone, and then
press Tel/R to answer.
If you are at an extension telephone, you'll
need to lift the handset during the F/T Ring
Time and then press #51 between the
pseudo/double rings. If no one is on the line,
or if someone wants to send you a fax, send
the call back to the machine by pressing
l 51.
64
Telephone and External devices
Note
Note
Telephone services 7
Your machine supports the Caller ID
subscriber telephone service that some
telephone companies offer.
Features like Voice Mail, Call Waiting, Call
Waiting/Caller ID, answering services, alarm
systems or other custom features on one
telephone line may create problems with the
operation of your machine.
Caller ID is available for U.K. and Ireland
only.
Caller ID (U.K. and Ireland only) 7
The Caller ID feature lets you use the Caller
ID subscriber service offered by many local
telephone companies. Call your telephone
company for details. This service shows the
telephone number, or name if it is available,
of your caller as the line rings.
Setting the Caller ID to On 7
If you have Caller ID on your line, then this
function should be set to On to display the
caller's telephone number on the LCD as the
telephone rings.
a Press Menu.
b Press a or b to choose Fax.
Press OK.
c Press a or b to choose
Miscellaneous.
Press OK.
d Press a or b to choose Caller ID.
e Press d or c to choose On (or Off).
Press OK.
f Press Stop/Exit.
7
After a few rings, the LCD shows the
telephone number of your caller (and name, if
available). Once you answer a call, the Caller
ID information disappears from the LCD, but
the call information stays stored in the Caller
ID memory.
You can see the first 18 characters of the
number (or name).
The ID Unknown message means the
call originated outside your Caller ID
service area.
The ID Withheld message means the
caller has intentionally blocked
transmission of information.
You can print a list of the Caller ID information
received by your machine. (See How to print
a report on page 83.)
The Caller ID service varies with different
carriers. Call your local telephone
company to find out about the kind of
service available in your area.
65
Chapter 7
Note
Note
Setting the Telephone Line Type 7
If you are connecting the machine to a line
that features PBX or ISDN to send and
receive faxes, it is also necessary to change
the Telephone Line Type accordingly by
completing the following steps.
a Press Menu.
b Press a or b to choose
Initial Setup.
Press OK.
c Press a or b to choose
Phone Line Set.
d Press d or c to choose PBX, ISDN (or
Normal).
Press OK.
e Press Stop/Exit.
PBX and TRANSFER 7
The machine is initially set to Normal, which
lets the machine connect to a standard PSTN
(Public Switched Telephone Network) line.
However, many offices use a central
telephone system or Private Branch
Exchange (PBX). Your machine can be
connected to most types of PBX. The
machine's recall feature supports timed break
recall only (TBR). TBR will work with most
PBX systems allowing you to gain access to
an outside line, or transfer calls to another
extension. The feature works when Tel/R is
pressed.
You can program a Tel/R key press as
part of a number stored in a One Touch
dial or Speed Dial location. When
programming the One Touch dial or
Speed Dial number, press Tel/R first (the
LCD shows ‘!’), then enter the telephone
number. If you do this, you do not need to
press Tel/R each time before you dial
using a One Touch dial or Speed Dial
location. (See Storing numbers
on page 74.) However, if PBX is not
chosen in the Telephone Line Type
setting, you cannot use the One Touch
dial or Speed Dial number that the Tel/R
press is programmed into.
BT Call Sign (U.K. only)
This machine feature lets you use the BT Call
Sign subscriber service which allows you to
have at least two separate telephone
numbers on one telephone line. Each
telephone number has its own distinctive
ringing pattern, so you know which telephone
number is ringing. This is one way you can
have a separate telephone number for your
machine.
Your machine has a BT Call Sign compatible
distinctive ringing function, allowing you to
dedicate a second telephone number (on the
same telephone line) just for receiving faxes.
• You can switch BT Call Sign off
temporarily, then turn it back on. When
you get a new fax number, make sure you
reset this function. This machine will
automatically answer incoming calls that
use your new fax number.
7
• When you set the BT Call Sign feature to
ON, the receive mode is set to Manual
automatically. Manual mode will not
respond to incoming telephone calls,
since the number you use for telephone
calls will use the normal ring pattern.
66
Telephone and External devices
Note
Note
Improper Setup
To enable the machine to work with BT Call Sign (With your external telephone only)
a Press Menu.
b Press a or b to choose Fax.
Press OK.
c Press a or b to choose
Miscellaneous.
Press OK.
d Press a or b to choose BT Call Sign.
e Press d or c to choose On (or Off).
Press OK.
f Press Stop/Exit.
If you turn off BT Call Sign, the receive
mode stays in Manual. You will need to
set receive mode again. (See Choose the
Receive Mode on page 49.)
Connecting an external
7
TAD (telephone
answering device)
You may choose to connect an external
answering device. However, when you have
an
external
as the machine, the TAD answers all calls and
the machine ‘listens’ for fax calling (CNG)
tones. If it hears them, the machine takes over
the call and receives the fax. If it does not hear
CNG tones, the machine lets the TAD
continue playing your outgoing message so
your caller can leave you a voice message.
The TAD must answer within four rings (the
recommended setting is two rings). The
machine cannot hear CNG tones until the TAD
has answered the call, and with four rings there
are only 8 to 10 seconds of CNG tones left for
the fax ‘handshake’. Make sure you carefully
follow the instructions in this guide for recording
your outgoing message. We do not recommend
using the toll saver feature on your external
answering machine if it exceeds five rings.
TAD on the same telephone line
7
7
If you do not receive all your faxes, shorten
the Ring Delay setting on your external TAD.
1TAD
When the TAD answers a call, the LCD
shows Telephone.
DO NOT connect a TAD elsewhere on the
same telephone line.
67
Chapter 7
Note
Note
Connections 7
The external TAD must be connected as
shown in the previous illustration.
a Set your external TAD to one or two
rings. (The machine's Ring Delay setting
does not apply.)
b Record the outgoing message on your
external TAD.
c Set the TAD to answer calls.
d Set the Receive Mode to
External TAD. (See Choose the
Receive Mode on page 49.)
Recording outgoing message (OGM) on an external TAD 7
Timing is important in recording this message.
The message sets up the ways to handle both
manual and automatic fax reception.
Multi-line connections (PBX) 7
We suggest you ask the company who
installed your PBX to connect your machine.
If you have a multi line system we suggest
you ask the installer to connect the unit to the
last line on the system. This prevents the
machine being activated each time the
system receives telephone calls. If all
incoming calls will be answered by a
switchboard operator we recommend that
you set the Receive Mode to Manual.
We cannot guarantee that your machine will
operate properly under all circumstances
when connected to a PBX. Any difficulties
with sending or receiving faxes should be
reported first to the company who handles
your PBX.
Make sure the Telephone Line Type is set
to PBX. (See Setting the Telephone Line
Type on page 66.)
a Record 5 seconds of silence at the
beginning of your message. (This allows
your machine time to listen for the fax
CNG tones of automatic transmissions
before they stop.)
b Limit your speaking to 20 seconds.
We recommend beginning your OGM with
an initial 5-second silence because the
machine cannot hear fax tones over a
resonant or loud voice. You may try
omitting this pause, but if your machine
has trouble receiving, then you must
re-record the OGM to include it.
68
Telephone and External devices
Note
Note
External and extension telephones
Connecting an external or extension telephone 7
You can connect a separate telephone to
your machine as shown in the diagram below.
1
2
1 Extension telephone
2 External telephone
When you are using an external or extension
telephone, the LCD shows Telephone.
Please make sure you use an external
telephone with a cable no more than
3 metres long.
If you answer a call and no one is on the line:
7
You should assume that you're receiving a
manual fax.
Press l 51 and wait for the chirp or until the
LCD shows Receiving, and then hang up.
You can also use the Fax Detect feature to
make your machine automatically take the
call. (See Fax Detect on page 52.)
7
Using extension telephones (For U.K. only) 7
Your premises may already be wired with
parallel extension telephones, or you may
plan to add extension telephones to your line,
as well as your machine. While the simplest
arrangement is a straightforward parallel
connection, there are some problems with
this arrangement, the most obvious of which
is inadvertent interruption of a facsimile
transmission caused by someone picking up
an extension telephone to make an outgoing
call. Also, remote activation code may not
operate reliably in such a simple
configuration.
7
Operation from extension telephones 7
If you answer a fax call on an extension or an
external telephone, you can make your
machine take the call by using the Remote
Activation Code. When you press the Remote
Activation Code l 51, the machine starts to
receive the fax.
If the machine answers a voice call and
pseudo/double-rings for you to take over, use
the Remote Deactivation Code # 5 1 to take
the call at an extension telephone. (See F/T
Ring Time (Fax/Tel mode only) on page 51.)
This machine may also be set to make a
delayed transmission (i.e. a transmission at a
pre-set time). This pre-set job may coincide
with someone picking up an extension
handset.
These problems can easily be eliminated, if
you arrange modification of your extension
wiring circuit, such that extension devices are
connected ‘downstream’ of your machine in a
master/slave configuration (see fig. 2). In this
configuration the machine can always detect
whether a telephone is in use. Thus it will not
attempt to seize the line during that time. This
is known as ‘telephone off-hook detection.’
The inadvisable configuration is shown in
figure 1, and the recommended master/slave
configuration is shown in figure 2.
69
Chapter 7
Note
FAX
11
2
3
FAX
11
2
3
This new connection configuration can be
arranged by contacting BT, Kingston upon
Hull Telecommunications, your PBX
maintainer or a qualified telephone
installation company as appropriate. Simply
explained, the extension telephone circuit
should be terminated on a normal modular
plug (BT 431A style), which in turn should be
put into the modular socket of the white ‘T’shaped connector provided as part of the line
cord assembly.
Inadvisable connection of extension
sockets (Fig. 1.)
1 Extension socket
2 Master socket
3 Incoming line
7
Recommended connection of extension
sockets (Fig. 2.)
7
Using a cordless external telephone 7
If your cordless telephone is connected to the
telephone line cord (See External and
extension telephones on page 69) and you
typically carry the cordless handset
elsewhere, it is easier to answer calls during
the Ring Delay.
If you let the machine answer first, you will
have to go to the machine so you can press
Tel/R to send the call to the cordless handset.
Using remote codes 7
Remote Activation code 7
If you answer a fax call on an extension
telephone, you can tell your machine to
receive it by dialling the Remote Activation
Code l 5 1. Wait for the chirping sounds then
replace the handset. (See Fax Detect
on page 52.) Your caller will have to press
Start to send the fax.
If you answer a fax call at the external
telephone, you can make the machine
receive the fax by pressing Mono Start and
choose Receive.
Remote Deactivation code 7
If you receive a voice call and the machine is
in F/T mode, it will start to sound the F/T
1 Extension socket
2 Master socket
3 Incoming line
The fax machine must be plugged into the
master socket.
These telephones are now connected as
external devices (see Connecting an
external or extension telephone
on page 69), because they are connected
to the fax machine via the T-connector.
70
(double) ring after the initial ring delay. If you
pick up the call on an extension telephone
you can turn the F/T ring off by pressing # 5 1
(make sure you press this between the rings).
If the machine answers a voice call and
pseudo/double-rings for you to take over, you
can take the call at the external telephone by
pressing Tel/R.
Changing the remote codes 7
Note
If you want to use Remote Activation, you
have to turn on the remote codes. The preset
Remote Activation Code is l 51. The preset
Remote Deactivation Code is #51. If you
want to, you can replace them with your own
codes.
a Press Menu.
b Press a or b to choose Fax.
Press OK.
c Press a or b to choose
Setup Receive.
Press OK.
d Press a or b to choose Remote Codes.
Telephone and External devices
e Press d or cto choose On (or Off).
Press OK.
f Enter the new Remote Activation Code.
Press OK.
g Press a or b to choose Deact.Code:
and enter the new Remote Deactivation
Code.
Press OK.
h Press Stop/Exit.
• If you are always disconnected when
accessing your external TAD remotely, try
changing the Remote Activation Code and
Remote Deactivation Code to another
three-digit code using the numbers 0-9, l,
#.
• Remote Codes might not work with some
telephone systems.
7
71
8
Note
Dialling and storing numbers 8
How to Dial 8
Manual dialling 8
Press all of the digits of the fax or telephone
number.
One Touch Dialling 8
Your machine has 3 One Touch keys where
you can store 6 fax or telephone numbers for
automatic dialling.
Speed Dialling 8
a Press (Phone Book).
You can also choose Phone Book by
pressing (Fax).
b Press a or b to choose Search.
Press OK.
c Press the two-digit Speed Dial number.
(See Storing Speed Dial numbers
on page 76.)
d If you have two numbers in the location,
press a or b to choose the number you
want to call.
Press OK.
Press the One Touch key that stores the
number you want to call. (See Storing
One Touch Dial numbers on page 74.) To
access numbers 4 to 6, hold down Shift as
you press the One Touch key.
If the LCD shows Not Registered
when you enter or search a One Touch or
Speed Dial number, a number has not
been stored at this location.
72
Dialling and storing numbers
Note
Note
Search 8
You can search for names you have stored in
the One Touch and Speed Dial memory.
a Press (Phone Book).
You can also choose Phone Book by
pressing (Fax).
b Press a or b to choose Search.
Press OK.
c Press a or b to choose
Alphabetical Order or
Numerical Order.
Press OK.
• Press l to make the LCD font size larger.
•Press # to make the LCD font size smaller.
d If you chose Alphabetical Order in
step c, use the dial pad to enter the first
letter of the name, and then press a or b
to choose the name and number you
want to call.
Press OK.
Fax Redial 8
c Press a or b to choose Send a fax.
Press OK.
d Press Mono Start or Colour Start.
In Real Time Transmission the automatic
redial feature does not work when using
the scanner glass.
Outgoing Call history 8
The last 30 numbers you sent a fax to will be
stored in the outgoing call history. You can
choose one of these numbers to fax to, add to
One Touch or Speed Dial, or delete from the
history.
a Press Redial/Pause.
You can also choose Outgoing Call
by pressing (Fax).
8
b Press a or b to choose the number you
want.
Press OK.
c Do one of the following:
To send a fax, press a or b to choose
Send a fax.
Press OK.
If you are sending a fax manually and the line
is busy, press Redial/Pause, and then press
Mono Start or Colour Start to try again. If
you want to make a second call to a number
you recently dialled, you can press
Redial/Pause and choose one of the last 30
numbers from the Outgoing Call List.
Redial/Pause only works if you dialled from
the control panel. If you are sending a fax
automatically and the line is busy, the
machine will automatically redial up to three
times at five minute intervals.
a Press Redial/Pause.
b Press a or b to choose the number you
want to redial.
Press OK.
Press Mono Start or Colour Start.
If you want to store the number,
press a or b to choose
Add To Phone Book.
Press OK.
(See Storing One Touch numbers
from Outgoing Calls on page 75 or
Storing Speed Dial numbers from
Outgoing Calls on page 77.)
Press a or b to choose Delete.
Press OK.
Press 1 to confirm.
d Press Stop/Exit.
73
Chapter 8
Caller ID history 8
This feature requires the Caller ID subscriber
service offered by many local telephone
companies. (See Caller ID (U.K. and Ireland
only) on page 65.)
The number, or name if available, from the
last 30 faxes and telephone calls you
received will be stored in the Caller ID history.
You can view the list or choose one of these
numbers to fax to, add to One Touch or
Speed Dial, or delete from the history. When
the thirty-first call comes in to the machine, it
replaces information about the first call.
a Press (Fax).
b Press a or b to choose
Caller ID hist.
Press OK.
c Press a or b to choose the number you
want.
Press OK.
Storing numbers 8
You can set up your machine to do the
following types of easy dialling: One Touch,
Speed Dial and Groups for broadcasting
faxes. When you dial a Quick Dial number,
the LCD shows the name, if you stored it, or
the number.
Note
If you lose electrical power, the Quick Dial
numbers that are in the memory will not be
lost.
Storing a pause 8
Press Redial/Pause to put a 3.5-second
pause between numbers. If you are dialling
overseas, you can press Redial/Pause as
many times as needed to increase the length
of the pause.
Storing One Touch Dial
d Do one of the following:
To send a fax, press a or b to choose
Send a fax.
Press OK.
Press Mono Start or Colour Start.
If you want to store the number,
press a or b to choose
Add To Phone Book.
Press OK.
(See Storing Speed Dial numbers
from Outgoing Calls on page 77.)
Press a or b to choose Delete.
Press OK.
Press 1 to confirm.
e Press Stop/Exit.
Note
You can print the Caller ID list.
(See How to print a report on page 83.)
numbers 8
Your machine has 3 One Touch keys where
you can store 6 fax or telephone numbers for
automatic dialling. To access numbers 4 to 6
hold down Shift as you press the One Touch
key.
a Press the One Touch key where you
want to store the number.
Press 1 to choose Yes.
Note
You can also store one Touch Dial
numbers pressing (Phone Book).
Press a or b to choose
Set One Touch Dial.
Press OK.
Press a or b to choose the location where
you want to store the number in.
Press OK.
74
Dialling and storing numbers
b Do one of the following:
Enter the name (up to 16 characters)
using the dial pad.
Press OK.
(To help you enter letters, see
Entering Text on page 194.)
To store the number without a name,
press OK.
c Enter the fax or telephone number (up to
20 digits).
Press OK.
Note
(MFC-6490CW only)
If you want to store an E-mail address to
use with Internet fax or Scan to E-mail
server, press a to choose Dial Type,
and then press d or c to change the option
to E-Address. Press b to choose
FAX/TEL/MAIL and then enter the E-mail
address. (See Entering Text
on page 194.)
d Press a or b to choose the One Touch
Dial number where you want to store the
number.
Press OK.
Note
One Touch Dial numbers begin with (for
example, l 0 2).
e Do one of the following:
Enter the name using the dial pad
(up to 16 characters).
Press OK.
(To help you enter letters, see
Entering Text on page 194.)
To store the number without a name,
press OK.
f Press OK to confirm the fax or
telephone number.
g Press a or b to choose Complete.
Press OK.
8
d Press a or b to choose Complete.
Press OK.
e Press Stop/Exit.
Storing One Touch numbers from Outgoing Calls
You can store One Touch numbers from the
Outgoing Call history.
a Press Redial/Pause.
You can also choose Outgoing Call
by pressing (Fax).
b Press a or b to choose the name or
number you want to store.
Press OK.
c Press a or b to choose
Add To Phone Book.
Press OK.
h Press Stop/Exit.
Storing One Touch numbers from the Caller ID history
If you have the Caller ID subscriber service
from your telephone company you can also
8
store One Touch numbers from incoming
calls in the Caller ID History. (See Caller ID
(U.K. and Ireland only) on page 65.)
8
a Press (Fax).
b Press a or b to choose
Caller ID hist.
Press OK.
c Press a or b to choose the number you
want to store.
Press OK.
d Press a or b to choose
Add To Phone Book.
Press OK.
75
Chapter 8
Note
Note
e Press a or b to choose the 2-digit
One Touch location where you want to
store the number in.
Press OK.
One Touch Dial numbers begin with (for
example, l 0 2).
f Do one of the following:
Enter the name (up to 16 characters)
using the dial pad.
Press OK.
(To help you enter letters, see
Entering Text on page 194.)
To store the number without a name,
press OK.
g Press OK to confirm the fax or
telephone number.
h Press a or b to choose Complete.
Press OK.
i Press Stop/Exit.
d Do one of the following:
Enter the name (up to 16 characters)
using the dial pad.
Press OK.
(To help you enter letters, see
Entering Text on page 194.)
To store the number without a name,
press OK.
e Enter the fax or telephone number (up to
20 digits).
Press OK.
(MFC-6490CW only)
If you want to store an E-mail address to
use with Internet fax or Scan to E-mail
server, press a to choose Dial Type,
and then press d or c to change the option
to E-Address. Press b to choose
FAX/TEL/MAIL, and then enter the
E-mail address and press OK. (See
Entering Text on page 194.)
f Do one of the following:
Storing Speed Dial numbers 8
You can store up to 80 (MFC-5890CN and
MFC-5895CW) or 100 (MFC-6490CW)
2-digit Speed Dial locations with a name, and
each name can have two numbers. When
you dial you will only have to press a few keys
(For example: (Phone Book), the twodigit number, and Mono Start or
Colour Start).
a Press (Phone Book).
b
Press aorb to choose
Press OK.
Set Speed Dial
c Press a or b to choose the Speed Dial
location where you want to store the
number in.
Press OK.
Enter the second fax or telephone
number (up to 20 digits).
Press OK.
If you do not want to store a second
number, press OK.
g Press a or b to choose Complete.
Press OK.
h Do one of the following:
To store another Speed Dial
number, go to step c.
.
To finish the setting, press
Stop/Exit.
76
Dialling and storing numbers
Storing Speed Dial numbers from Outgoing Calls
You can also store Speed Dial numbers from
the Outgoing Call history.
a Press Redial/Pause.
You can also choose Outgoing Call
by pressing (Fax).
b Press a or b to choose the name or
number you want to store.
Press OK.
c Press a or b to choose
Add To Phone Book.
Press OK.
d Press a or b to choose the Speed Dial
location you want to store the number in.
Press OK.
Note
Speed Dial numbers begin with # (for
example, # 0 2).
e Do one of the following:
Enter the name (up to 16 characters)
using the dial pad.
Press OK.
Storing Speed Dial numbers from the
8
Caller ID history
If you have the Caller ID subscriber service
from your telephone company you can also
store Speed Dial numbers from incoming
calls in the Caller ID History. (See Caller ID
(U.K. and Ireland only) on page 65.)
8
a Press (Fax).
b Press a or b to choose
Caller ID hist.
Press OK.
c Press a or b to choose the number you
want to store.
Press OK.
d Press a or b to choose
Add To Phone Book.
Press OK.
e Press a or b to choose the 2-digit
Speed Dial location you want to store
the number in.
Press OK.
8
Note
Speed Dial numbers begin with # (for
example, # 0 2).
f Do one of the following:
(To help you enter letters, see
Entering Text on page 194.)
To store the number without a name,
press OK.
f Press OK to confirm the fax or
telephone number.
g Do one of the following:
Enter the second fax or telephone
number (up to 20 digits).
Press OK.
If you do not want to store a second
number, press OK.
h Press a or b to choose Complete.
Press OK.
i Press Stop/Exit.
Enter the name (up to 16 characters)
using the dial pad.
Press OK.
(To help you enter letters, see
Entering Text on page 194.)
To store the number without a name,
press OK.
g Press OK to confirm the fax or
telephone number.
h Do one of the following:
Enter the second fax or telephone
number (up to 20 digits).
Press OK.
If you do not want to store a second
number, press OK.
i Press a or b to choose Complete.
Press OK.
j Press Stop/Exit.
77
Chapter 8
Note
Changing One Touch or Speed Dial names or numbers8
You can change a One Touch or Speed Dial
name or number that has already been
stored.
a Press (Phone Book).
b Press a or b to choose
Set One Touch Dial or
Set Speed Dial.
Press OK.
c Press a or b to choose the 2-digit
One Touch or Speed Dial location you
want to change.
Press OK.
d Do one of the following:
Press a or b to choose Change.
Press OK.
Press a or b to choose Delete.
Press OK.
Press 1 to confirm.
Go to step h.
e Do one of the following:
If you want to change the name,
press a or b to choose Name. Press
OK and enter the name (up to 16
characters) using the dial pad.
Press OK.
(See Entering Text on page 194.)
If you do not want to change the
name, go to step f.
f Do one of the following:
If you want to change the fax or
telephone number, press a or b to
choose Fax/Tel1:. You can also
change Fax/Tel2: if you are
changing Speed Dial.
Press OK and enter the new fax or
telephone number (up to 20 digits).
Press OK.
If you do not want to change the
number, go to step g.
g Press a or b to choose Complete.
Press OK
How to change the stored name or
number:
If you want to change a character, press
d or c to position the cursor under the
character you want to change, and then
press Clear/Back. Re-enter the
character.
h Press Stop/Exit.
78
Dialling and storing numbers
Note
Note
Note
Note
Setting up groups for broadcasting 8
Groups, which can be stored in a One Touch
key or a Speed Dial location, allow you to
send the same fax message to many fax
numbers by pressing only a One Touch key
or (Phone Book), the two-digit location
and Mono Start. First, you'll need to store
each fax number in a One Touch key or
Speed-Dial location. Then you can include
them as numbers in the Group. Each Group
uses up a One Touch key or Speed Dial
location. You can have up to six Groups, or
you can assign up to 164 (MFC-5890CN and
MFC-5895CW), 204 (MFC-6490CW)
numbers in a large Group.
(See Storing Speed Dial numbers
on page 76 and Broadcasting (Monochrome
only) on page 43.)
a Press (Phone Book).
f To add numbers to the group, press
a or b to choose
Alphabetical Order or
Numerical Order and OK. Press
a or b to select a number and OK.
Speed Dial numbers start with #.
One Touch numbers start with l.
g After you have finished adding numbers
by repeating steps e to f, press a or b
to choose Complete.
Press OK.
h Press Stop/Exit.
You can print a list of all the One Touch
and Speed Dial numbers. Group numbers
will be marked in the GROUP column.
(See Reports on page 83.)
8
b Press a or b to choose Setup Groups.
Press OK.
c Press a or b to choose GROUP1,
GROUP2, GROUP3, GROUP4, GROUP5 or
GROUP6 for the Group name where you
will store the fax numbers.
Press OK.
d Press a or b to choose the 2-digit
One Touch or Speed Dial location you
want to add to the Group.
Press OK.
Speed Dial numbers start with #.
One Touch numbers start with l.
e Press a or b to choose Add Number.
Press OK.
Changing a Group name 8
a Press (Phone Book).
b Press a or b to choose Setup Groups.
Press OK.
c Press a or b to choose the Group name
you want to change.
Press OK.
d Press a or b to choose
Change Group Name.
Press OK.
How to change the stored name or
number:
If you want to change a character, press
d or c to position the cursor under the
character you want to change, and then
press Clear/Back. Re-enter the
character.
79
Chapter 8
Note
e Enter the new name (up to 16
characters) using the dial pad.
Press OK.
(See Entering Text on page 194. For
example, type NEW CLIENTS.)
f Press a or b to choose Complete.
Press OK.
g Press Stop/Exit.
Deleting a Group 8
a Press (Phone Book).
b Press a or b to choose Setup Groups.
Press OK.
c Press a or b to choose the Group you
want to delete.
Press OK.
d Press a or b to choose Delete.
Press OK.
Press 1 to confirm.
Combining Quick Dial numbers 8
Sometimes you may want to choose from
several long distance carriers when you
make a call. Rates may vary depending on
the time and destination. To take advantage
of low rates, you can store the access codes
of long-distance carriers and credit card
numbers as One Touch and Speed Dial
numbers. You can store these long dialling
sequences by dividing them and setting them
up as separate One Touch and Speed Dial
numbers in any combination. You can even
include manual dialling using the dial pad.
(See Storing Speed Dial numbers
on page 76.)
For example, you might have stored ‘555 ’ on
Speed Dial: 03 and ‘7000’ on One Touch: 02.
You can use them both to dial ‘555-7000’ if
you press the following keys:
a Press (Phone Book).
e Press Stop/Exit.
Deleting a number from a Group 8
a Press (Phone Book).
b Press a or b to choose Setup Groups.
Press OK.
c Press a or b to choose the Group you
want to change.
Press OK.
d Press a or b to choose the number you
want to delete.
Press OK.
Press 1 to confirm.
e Press a or b to choose Complete.
Press OK.
b Press a or b to choose Search.
Press OK.
c Press a or b to choose
Numerical Order.
Press OK.
d Press a or b to choose #03.
Press OK.
Speed Dial numbers start with #.
One Touch numbers start with l.
e Press OK to choose Send a fax.
f Press a or b to choose Phone Book.
Press OK.
g Press a or b to choose Search.
Press OK.
f Press Stop/Exit.
80
h Press a or b to choose
Numerical Order.
Press OK.
i Press a or b to choose l02.
Note
Press OK.
j Press OK to choose Send a fax.
k Press Mono Start or Colour Start.
You will dial ‘555-7000 ’.
To temporarily change a number, you can
substitute part of the number with manual
dialling using the dial pad. For example, to
change the number to 555-7001 you could
press (Phone Book), choose Search,
press 03 and then press 7001 using the dial
pad.
If you must wait for another dial tone or
signal at any point in the dialling
sequence, create a pause in the number
by pressing Redial/Pause. Each key
press adds a 3.5-second delay.
Dialling and storing numbers
8
81
9
Note
Printing Reports 9
Fax reports 9
You need to set up the Transmission
Verification Report and Journal Period using
the Menu keys.
Transmission Verification Report 9
You can use the Transmission Verification
Report as proof that you sent a fax. This
report lists the time and date of transmission
and whether the transmission was successful
(OK). If you choose On or On+Image, the
report will print for every fax you send.
If you send a lot of faxes to the same place,
you may need more than the job numbers to
know which faxes you must send again.
Choosing On+Image, Off+Image or
Off2+Image (MFC-6490CW) will print a
section of the fax's first page on the report to
help you remember.
a Press Menu.
b Press a or b to choose Fax.
Press OK.
c Press a or b to choose
Report Setting.
Press OK.
d Press a or b to choose XMIT Report.
e (MFC-5890CN and MFC-5895CW)
Press d or c to choose On, On+Image,
Off or Off+Image.
Press OK.
(MFC-6490CW)
Press d or c to choose On, On+Image,
Off, Off+Image, Off2 or
Off2+Image.
Press OK.
f Press Stop/Exit.
(MFC-5890CN and MFC-5895CW)
When the Verification Report is turned Off or
Off+Image, the Report will only print if there
is a transmission error, and the fax could not
be sent.
(MFC-6490CW)
When the Transmission Verification Report is
turned Off or Off+Image, the Report will
print if there is a transmission error and the
fax was not sent. It will also print if there is a
transmission error, with images reduced to a
smaller size.
When the Transmission Verification Report is
set to Off2 or Off2+Image, the Report will
only print if there is a transmission error, and
the fax could not be sent.
If you choose On+Image or Off+Image
the image will only appear on the
Transmission Verification Report if Real
Time Transmission is set to Off. (See Real
time transmission on page 46.)
82
Printing Reports
Fax Journal (activity report) 9
You can set the machine to print a journal at
specific intervals (every 50 faxes, 6, 12 or 24
hours, 2 or 7 days). If you set the interval to
Off, you can still print the report by following
the steps in How to print a report on page 83.
The factory setting is Every 50 Faxes.
a Press Menu.
b Press a or b to choose Fax.
Press OK.
c Press a or b to choose
Report Setting.
Press OK.
d Press a or b to choose
Journal Period.
e Press d or c to choose an interval.
Press OK.
(If you choose 7 days, the LCD will ask
you to choose the first day for the 7-day
countdown.)
6, 12, 24 hours, 2 or 7 days
The machine will print the report at
the chosen time and then erase all
jobs from its memory. If the
machine's memory is filled with the
maximum 200 jobs before the time
you chose has passed, the machine
will print the Journal early and then
erase all jobs from the memory. If
you want an extra report before it is
due to print, you can print it without
erasing the jobs from the memory.
Every 50 Faxes
The machine will print the Journal
when the machine has stored 50
jobs.
f Enter the time to start printing in 24-hour
format.
Press OK.
(For example: enter 19:45 for 7:45 PM.)
Reports 9
The following reports are available:
XMIT Verify
Prints a Transmission Verification Report
for your last transmission.
Help List
A help list showing how to program your
machine.
Quick Dial
Lists names and numbers stored in the
One Touch and Speed Dial memory, in
alphabetical or numerical order.
Fax Journal
Lists information about the last incoming
and outgoing faxes. (TX: Transmit.)
(RX: Receive.)
User Settings
Lists your settings.
Network Config
Lists your Network settings.
Caller ID hist.
Lists the available Caller ID information
about the last 30 received faxes and
telephone calls.
How to print a report 9
a Press Menu.
b Press a or b to choose
Print Reports.
Press OK.
c Press a or b to choose the report you
want.
Press OK.
d Press Mono Start.
e Press Stop/Exit.
9
g Press Stop/Exit.
83
10
Polling 10
Polling overview 10
Polling lets you set up your machine so other
people can receive faxes from you, but they
pay for the call. It also lets you call somebody
else’s fax machine and receive a fax from it,
so you pay for the call. The polling feature
needs to be set up on both machines for this
to work. Not all fax machines support polling.
Polling receive 10
Polling receive lets you call another fax
machine to receive a fax.
Setup to receive polling 10
a Press (Fax).
c Press d or c to choose Secure.
Press OK.
d Enter a four-digit secure code.
This is the same as the security code of
the fax machine you are polling.
Press OK.
e Enter the fax number you are polling.
f Press Mono Start or Colour Start.
Setup to receive delayed polling 10
Delayed polling lets you set the machine to
begin polling receive at a later time. You can
only set up one delayed polling operation.
a Press (Fax).
b Press a or b to choose Polling RX.
c Press d or c to choose Standard.
Press OK.
d Enter the fax number you are polling.
e Press Mono Start or Colour Start.
Setup to receive polling with secure code 10
Secure Polling lets you restrict who can get
the documents you set up to be polled.
Secure Polling only works with Brother fax
machines. If you want to get a fax from a
secured Brother machine you have to enter
the secure code.
a Press (Fax).
b Press a or b to choose Polling RX.
c Press d or c to choose Timer.
Press OK.
d Enter the time (in 24-hour format) you
want to start polling.
For example, enter 21:45 for 9:45 PM.
Press OK.
e Enter the fax number you are polling.
f Press Mono Start or Colour Start.
The machine makes the polling call at
the time you entered.
b Press a or b to choose Polling RX.
84
Polling
Note
Sequential polling (Monochrome only) 10
Sequential polling lets you request
documents from several fax machines in one
operation.
a Press (Fax).
b Press a or b to choose Polling RX.
c Press d or c to choose Standard,
Secure or Timer.
Press OK.
d Do one of the following:
If you chose Standard.
Press OK and go to step e.
If you chose Secure, press OK and
enter a four-digit number.
Press OK, go to step e.
h Press Mono Start.
The machine polls each number or
group in turn for a document.
Press Stop/Exit while the machine is dialling
to cancel the polling process.
To cancel all sequential polling receive jobs,
see Checking and cancelling waiting jobs
on page 47.
If you chose Timer, press OK and
enter the time (24-hour format) you
want to begin polling.
Press OK, go to step e.
e Press a or b to choose Broadcasting.
Press OK.
f Do one of the following:
Press a or b to choose Add Number
and enter a number using a dial pad.
Press OK.
Press a or b to choose Phone Book
and OK. Press a or b to choose
Alphabetical Order or
Numerical Order and OK. Press
a or b to select a number and OK.
One Touch Dial locations begin with
Speed Dial locations begin with
l.
#.
10
g After you have entered all the fax
numbers by repeating step f, press
a or b to choose Complete.
Press OK.
85
Chapter 10
Polled transmit (Monochrome only)
Polled transmit lets you set up your machine
to wait with a document so another fax
machine can call and retrieve it.
The document will be stored and can be
retrieved by any other fax machine until you
delete it from the memory. (See Checking
and cancelling waiting jobs on page 47.)
Setup for polled transmit 10
a Press (Fax).
b Load your document.
c Press a or b to choose Polled TX.
d Press d or c to choose Standard.
Press OK.
e Press a or b to choose any settings you
want to change.
Press d or c to choose the settings.
After each setting is accepted, you can
continue to change more settings.
Setup for polled transmit with
10
secure code 10
Secure Polling lets you restrict who can get
the documents you set up to be polled.
Secure Polling only works with Brother fax
machines. If another person wants to retrieve
a fax from your machine, they will have to
enter the secure code.
a Press (Fax).
b Load your document.
c Press a or b to choose Polled TX.
d Press d or c to choose Secure.
Press OK.
e Enter a four-digit number.
Press OK.
f Press a or b to choose any settings you
want to change.
Press d or c to choose the settings.
After each setting is accepted, you can
continue to change more settings.
g Press Mono Start.
f Press Mono Start.
g If you are using the scanner glass, the
LCD will prompt you to choose one of
the options.
Press 1 to send another page.
Go to h.
Press 2 or Mono Start to send the
document.
h Place the next page on the scanner
glass, press OK. Repeat g and h for
each additional page.
Your machine will automatically send
the fax.
86
Section III
Copy III
Making copies 88
Note
Note
Making copies 11
COPY Copy Press Start
Normal
100%Enlarge/Reduce
Tray#1Tray Select
Ratio:
Quality
01
1
11
How to copy 11
Entering Copy mode 11
When you want to make a copy, press
The LCD shows:
(Copy) to illuminate it in blue.
•
The default setting is Fax mode. You can
change the amount of time that the machine
stays in Copy mode after the last copy
operation. (See
• Book Copy and Watermark Copy
features are supported by technology
from Reallusion, Inc.
Mode Timer on page 26
.)
Making a single copy 11
a Press (Copy).
1 No. of Copies
You can enter the number of copies you want
by using the dial pad.
Press a or b to scroll through the Copy key
options.
Quality (See page 89.)
Enlarge/Reduce (See page 89.)
Tray Select (MFC-6490CW)
(See page 93.)
Paper Type (See page 93.)
Paper Size (See page 93.)
Brightness (See page 92.)
Contrast (See page 93.)
Stack/Sort (See page 92.)
Page Layout (See page 90.)
Skew Adjustment (MFC-6490CW)
(See page 94.)
Book Copy (See page 94.)
Watermark Copy (See page 95.)
Set New Default (See page 96.)
Factory Reset (See page 96.)
When the option you want is highlighted,
press OK.
88
b Load your document.
(See Loading documents on page 22.)
c Press Mono Start or Colour Start.
Making multiple copies 11
You can make up to 99 copies in one print
run.
a Press (Copy).
b Load your document.
(See Loading documents on page 22.)
c Enter the number of copies you want.
d Press Mono Start or Colour Start.
To sort the copies, press a or b to choose
Stack/Sort. (See Sorting copies using
the ADF on page 92.)
Stop copying 11
To stop copying, press Stop/Exit.
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