Brother MFC-5840CN VERSION C User Manual

Before you can use the machine, you must set up the hardware and install the driver. Please read this “Quick Setup Guide” for proper set up and installation instructions.

Step 1

Setting Up

the Machine

MFC-5440CN

MFC-5840CN

Step 2

Setting Up the Machine

Installing the Driver & Software

Setup is Complete!

Windows

Network

Windows

XMac OS

Mac OS

Installing the Driver & Software

Quick Setup Guide

For the latest drivers and to find the best solution for your problem or question, access the Brother Solutions Center directly from the driver or go to http://solutions.brother.com Keep this “Quick Setup Guide”, User’s Guide and supplied CD-ROM in a convenient place for quick and easy reference at all times.

Version A

Macintosh

For

8.6 - 9.2

Network

Network Users

■

Warning Hint User’s Guide

Indicates warnings that must be observed to prevent possible personal injury.

Indicates cautions that must be observed to use the machine properly or to prevent damage to the machine.

Indicates notes and useful tips to remember when using the machine.

Indicates reference to the User’s Guide.

■ Getting Started

Carton Components

Quick Setup Guide

CD-ROM

User’s Guide

Telephone Line Cord Accessory Order Form Test Sheet (USA only)

Black

(LC41BK)

Carton components may differ from one country to another. Save all packing materials and the carton.

If you are connecting the machine via USB:

■

The interface cable is not a standard accessory. Please purchase an appropriate USB 2.0 interface cable.

■

Please make sure you use a USB 2.0 interface cable that is no longer than 6 feet long (2 meters).

■

Your MFC has a USB 2.0 Full-Speed interface. This interface is compatible with USB 2.0 Hi-Speed; however, the maximum data transfer rate will be 12 Mbits/s. The MFC can also be connected to a computer that has a USB 1.1 interface.

■

Most of the illustrations in this Quick Setup Guide show the MFC-5440CN.

Magenta

(LC41M)

Ink Cartridges

Yellow

(LC41Y)

Cyan

(LC41C)

Control Panel

(For MFC-5440CN)

10 9 8

4 5 6 721 3

1. Print keys 5. Mode keys 9. Navigation keys

2. Fax and telephone keys 6. Stop/Exit key 10. Liquid Crystal Display (LCD)

3. Copy keys 7. Start keys

4. Dial Pad 8. On/Off key

For the details of the control panel, see "Control panel overview" in Chapter 1 of the User’s Guide.

(For MFC-5840CN)

10 9 8

4 5 6 721 3

1. Photo keys 5. Mode keys 9. Navigation keys

2. Fax and telephone keys 6. Stop/Exit key 10. Liquid Crystal Display (LCD)

3. Copy keys 7. Start keys 11. Print key

4. Dial Pad 8. On/Off key

For the details of the control panel, see "Control panel overview" in Chapter 1 of the User’s Guide.

Step 1

Step 2

Setting Up the Machine

1. Removing the Protective Parts .........................................................................4

2. Loading Paper ....................................................................................................4

3. Installing the Phone Line and Power Cord ......................................................6

4. Installing the Ink Cartridges..............................................................................7

5. Print Quality Check ..........................................................................................10

6. Setting the Date and Time...............................................................................11

7. Setting Your Station ID....................................................................................11

8. Selecting a Receive Mode ...............................................................................12

9. Selecting Your Language (Canada only) .......................................................12

10. Sending in the Product Registration and Test Sheet (USA only)................13

Installing the Driver & Software

Supplied CD-ROM “MFL-Pro Suite”................................................................... 14

For USB Interface Cable Users

■

For Windows® 98/98SE/Me/2000 Professional/XP ...........................................16

For Network Interface Cable Users

■

For Windows® 98/98SE/Me/2000 Professional/XP ...........................................19

For USB Interface Cable Users................................................................. 22

■

For Mac OS® X 10.2.4 or greater........................................................................22

■

For Mac OS® 8.6 to 9.2 .......................................................................................25

For Network Interface Cable Users .......................................................... 27

■

For Mac OS® X 10.2.4 or greater........................................................................27

■

For Mac OS® 8.6 to 9.2 .......................................................................................30

For Network Users

■

Network User's Guide Chapter Map .................................................................. 32

Restoring the Network Settings to Factory Default ......................................... 32

Installing the BRAdmin Professional Configuration Utility

(Windows® only) ................................................................................................ 33

Setting your IP Address, Subnet Mask and Gateway using

BRAdmin Professional (Windows® only) ........................................................ 34

Consumables and Options

■

Replacement Consumables................................................................................ 35

Option................................................................................................................... 35

Step 1

Setting Up the Machine

Removing the Protective Parts

Remove the protective tape and paper.

DO NOT connect the USB cable. Connecting the USB cable is done when installing the driver.

Loading Paper

For Tray#2, see To load paper in the paper tray#2 (MFC-5840CN only) on page 5.

Pull out the paper support and unfold the

paper support flap.

Paper Support

Paper Support Flap

Use the paper support flap for Letter, Legal and A4 size paper.

Fan the stack of paper well to avoid paper

jams and mis-feeds.

You can load up to 100 sheets of 20 lb paper in Tray#1 and 250 sheets of 20 lb paper in Tray#2 . For more details, see “About paper” in Chapter 1 of the User’s Guide.

To load paper or other media

Pull the paper tray completely out of the

MFC and remove the output paper tray.

Gently insert the paper into the paper tray

print side down and the leading edge (top of the paper) in first.

Check that the paper is flat in the tray and below the maximum paper mark.

Maximum Paper Mark

Make sure the paper side guides touch the sides of the paper.

Be careful that you do not push the paper in too far; it may lift at the back of the tray and cause paper feed problems.

Put the output paper tray back on and push

the paper tray firmly back into the MFC.

Press and slide the paper side guide to fit

the paper width.

Paper Side Guide

To load paper in the paper tray#2 (MFC-5840CN only)

You can use only plain paper sizes Letter, Legal, A4, Executive or B5 in Tray#2.

Pull the paper tray completely out of the

MFC.

Press and slide the paper side guide and

paper length guide to fit the paper width and length.

For Legal size paper, open the tray cover, and then press and hold the universal guide release button as you slide out the front of the paper tray.

Tray Cover

Universal Guide Release Button

Fan the stack of paper well to avoid paper

jams and mis-feeds.

Setting Up

the Machine

Windows

Network

Windows

Paper Side Guide

Paper Length Guide

Continued...

XMac OS

Mac OS

Macintosh

8.6 - 9.2

Network

For

Network Users

Step 1

Setting Up the Machine

Gently insert the paper into the paper tray print side down and the leading edge (top of the paper) in first.

Check that the paper is flat in the tray and below the maximum paper mark.

Maximum Paper Mark

Make sure the paper side guides and length guide touch the sides of the paper.

Installing the Phone Line

and Power Cord

Connect the power cord.

Connect the telephone line cord.

Connect one end of the telephone line cord to the jack on the machine marked LINE and the other end to a modular wall jack.

Put the paper tray firmly back into the MFC.

Only for MFC-5840CN, see “To load paper in the paper tray#2 (MFC-5840CN only)” in Chapter 1 of the User's Guide.

DO NOT connect the USB cable yet.

Warning

■

The MFC must be connected to a grounded/ earthed plug.

■

Since the MFC is grounded through the power outlet, you can protect yourself from potentially hazardous electrical conditions on the telephone network by keeping the power switched on when you connect the MFC to a telephone line. Similarly, you can protect yourself when you want to move your MFC by disconnecting the telephone line first and then the power cord.

If you are sharing one phone line with an external telephone, connect it as shown below.

Installing the Ink

Cartridges

If you are sharing one phone line with an external telephone answering machine, connect it as shown below.

Please set the Receive Mode to “External TAD” if you have an external answering machine. For more details, see “Connecting an external device to your MFC” in the Appendix of the User’s Guide.

Warning

If ink gets in your eyes wash them with water immediately, and if irritation occurs consult a doctor.

Make sure that the power is turned on.

The LCD shows:

No Cartridge

Open scanner

Lift the scanner cover from right-hand side

of the MFC until it locks securely into the open position.

Scanner Cover

Setting Up

the Machine

Windows

Network

Windows

XMac OS

TAD

Remove the protective parts.

Do not throw away the protective parts. You will need them when you transport the machine.

Continued...

Mac OS

Macintosh

For

8.6 - 9.2

Network

Network Users

Step 1

Setting Up the Machine

Take out the ink cartridge.

Carefully remove the bottom cap.

DO NOT touch the area shown in the illustration below.

Opening

If the cartridge cover comes off when you open the bag the cartridge will not be damaged.

Keep the ink cartridge in an upright position when you insert it into the slot.

Press firmly down on the ink cartridge until

the hook snaps over it, taking care to match the slot color (A) with the cartridge color (B), as shown in the diagram below.

(A)

Lift the scanner cover to release the lock.

Gently push the scanner cover support down and close the scanner cover.

If Install shows on the LCD after you install the ink cartridges, check to make sure the ink cartridges are installed correctly.

(B)

The machine will clean the ink tube system for use for the first time. This process will occur only once, the first time ink cartridges are installed. The cleaning process will last approximately four minutes.

The LCD shows:

Preparing System

Approx 4 Minutes

• DO NOT remove ink cartridges if you do not need to replace them. If you do so, it may reduce the ink quantity and the machine will not know the quantity of ink left in the cartridge.

• DO NOT shake the ink cartridges. If ink stains your body or clothing, wash with soap or detergent immediately.

• DO NOT insert and remove the cartridges repeatedly. If you do so, the ink may seep out of the cartridge.

• Brother strongly recommends that you do not refill the ink cartridges provided with your machine. We also strongly recommend that you continue to use only Genuine Brother Brand replacement ink cartridges. Using or attempting to use potentially incompatible inks and/or cartridges in your machine may cause damage to the machine itself and/or it may result in unsatisfactory print quality. Our warranty coverage does not apply to any problem that was caused by the use of unauthorized third party ink and/ or cartridges. To protect your investment and guarantee your print quality please continue to replace consumed ink cartridges with only Genuine Brother Branded Supplies.

■

If you mix the colors by installing an ink cartridge in the wrong position, you must clean the print head by running several cleaning cycles after correcting the cartridge installation. (See “Cleaning the print head” in chapter 11 Troubleshooting and Routine Maintenance of the User’s Guide.)

■

Once you open an ink cartridge, install it in the machine and use it up within six months of installation. Use unopened ink cartridges by the expiration date written on the cartridge package.

Setting Up

Windows

XMac OS

Mac OS

the Machine

Network

8.6 - 9.2

Network

Macintosh

For

Network Users

Step 1

Setting Up the Machine

Print Quality Check

After the cleaning cycle is finished, the LCD shows:

Set Paper and

Press Start

Make sure the paper is loaded in the paper tray.

Press Color Start. The machine starts printing the PRINT QUALITY CHECK SHEET (only during initial ink cartridge installation).

Check the quality of the four color blocks formed by the short lines printed on the sheet. (BLACK/ CYAN/ YELLOW/ MAGENTA)

1. Check the quality of the f our-color blocks formed by the short lines.

2. If all the short lines are c lear and visible, the qu ality is acceptable. the qu ality is acceptable. Select (Yes). If you can see missing shor t lines, select (No) to be gin the color cleaning proces s and follow the prompts on the LCD.

Print Quality Check

If all lines are clear and visible, press 1 on

the dial pad to finish the quality check.

---OR--If you can see missing short lines, press 2

on the dial pad and go to

OK Poor

The LCD asks you if the print quality is OK

for black and color. Press 1 or 2 on the dial pad.

Black OK?

1.Yes 2.No

After making your selection 1 (Yes) or 2 (No) for both black and color, the LCD shows:

Start Cleaning?

1.Yes 2.No

Avoid touching the printed surface of the paper immediately after printing, the surface may not be completely dry and may stain your fingers.

The LCD shows:

Is Quality OK?

1.Yes 2.No

Press 1 (Yes), the machine will then start cleaning the colors.

After cleaning is finished, press Color Start. The machine starts printing the PRINT QUALITY CHECK SHEET again and goes back to step

+ 27 hidden pages

Brother MFC-5840CN VERSION C User Manual

■ Getting Started

Carton Components

Control Panel

Table of Contents

Removing the Protective Parts

Loading Paper

Print Quality Check