Before you can use the machine, you must set up the hardware and install the driver.
Please read this “Quick Setup Guide” for proper set up and installation instructions.
Step 1
Setting Up
the Machine
MFC-5440CN
MFC-5840CN
Step 2
Setting Up the Machine
Installing the Driver & Software
Setup is Complete!
®
Windows
®
Network
Windows
XMac OS
®
Mac OS
Installing the Driver & Software
®
Quick Setup Guide
For the latest drivers and to find the best solution for your problem or question, access the Brother
Solutions Center directly from the driver or go to http://solutions.brother.com
Keep this “Quick Setup Guide”, User’s Guide and supplied CD-ROM in a convenient place for
quick and easy reference at all times.
Version A
®
Macintosh
For
8.6 - 9.2
Network
Network Users
■
Warning Hint User’s Guide
Indicates warnings that
must be observed to
prevent possible
personal injury.
Indicates cautions that
must be observed to use
the machine properly or
to prevent damage to the
machine.
Indicates notes and
useful tips to remember
when using the machine.
Indicates reference to the
User’s Guide.
■ Getting Started
Carton Components
Quick Setup Guide
CD-ROM
User’s Guide
Telephone Line Cord Accessory Order Form Test Sheet (USA only)
Black
(LC41BK)
Carton components may differ from one country to another.
Save all packing materials and the carton.
If you are connecting the machine via USB:
■
The interface cable is not a standard accessory. Please purchase an appropriate USB 2.0 interface
cable.
■
Please make sure you use a USB 2.0 interface cable that is no longer than 6 feet long (2 meters).
■
Your MFC has a USB 2.0 Full-Speed interface. This interface is compatible with USB 2.0 Hi-Speed;
however, the maximum data transfer rate will be 12 Mbits/s. The MFC can also be connected to a
computer that has a USB 1.1 interface.
■
Most of the illustrations in this Quick Setup Guide show the MFC-5440CN.
Magenta
(LC41M)
Ink Cartridges
Yellow
(LC41Y)
Cyan
(LC41C)
1
Control Panel
(For MFC-5440CN)
10 9 8
4 5 6 721 3
1. Print keys 5. Mode keys 9. Navigation keys
2. Fax and telephone keys 6. Stop/Exit key 10. Liquid Crystal Display (LCD)
3. Copy keys 7. Start keys
4. Dial Pad 8. On/Off key
For the details of the control panel, see "Control panel overview" in Chapter 1 of the User’s Guide.
(For MFC-5840CN)
11
10 9 8
4 5 6 721 3
1. Photo keys 5. Mode keys 9. Navigation keys
2. Fax and telephone keys 6. Stop/Exit key 10. Liquid Crystal Display (LCD)
3. Copy keys 7. Start keys 11. Print key
4. Dial Pad 8. On/Off key
For the details of the control panel, see "Control panel overview" in Chapter 1 of the User’s Guide.
2
Table of Contents
Step 1
Step 2
Setting Up the Machine
1. Removing the Protective Parts .........................................................................4
2. Loading Paper ....................................................................................................4
3. Installing the Phone Line and Power Cord ......................................................6
4. Installing the Ink Cartridges..............................................................................7
5. Print Quality Check ..........................................................................................10
6. Setting the Date and Time...............................................................................11
7. Setting Your Station ID....................................................................................11
8. Selecting a Receive Mode ...............................................................................12
9. Selecting Your Language (Canada only) .......................................................12
10. Sending in the Product Registration and Test Sheet (USA only)................13
Installing the Driver & Software
Supplied CD-ROM “MFL-Pro Suite”................................................................... 14
For USB Interface Cable Users
■
For Windows® 98/98SE/Me/2000 Professional/XP ...........................................16
For Network Interface Cable Users
■
For Windows® 98/98SE/Me/2000 Professional/XP ...........................................19
For USB Interface Cable Users................................................................. 22
■
For Mac OS® X 10.2.4 or greater........................................................................22
■
For Mac OS® 8.6 to 9.2 .......................................................................................25
For Network Interface Cable Users .......................................................... 27
■
For Mac OS® X 10.2.4 or greater........................................................................27
■
For Mac OS® 8.6 to 9.2 .......................................................................................30
For Network Users
■
Network User's Guide Chapter Map .................................................................. 32
Restoring the Network Settings to Factory Default ......................................... 32
Installing the BRAdmin Professional Configuration Utility
(Windows® only) ................................................................................................ 33
Setting your IP Address, Subnet Mask and Gateway using
BRAdmin Professional (Windows® only) ........................................................ 34
Consumables and Options
■
Replacement Consumables................................................................................ 35
Option................................................................................................................... 35
3
Step 1
1
1
2
Setting Up the Machine
Removing the Protective Parts
Remove the protective tape and paper.
DO NOT connect the USB cable.
Connecting the USB cable is done
when installing the driver.
Loading Paper
For Tray#2, see To load paper in the paper
tray#2 (MFC-5840CN only) on page 5.
Pull out the paper support and unfold the
3
paper support flap.
Paper Support
Paper Support Flap
Use the paper support flap for Letter, Legal
and A4 size paper.
Fan the stack of paper well to avoid paper
4
jams and mis-feeds.
You can load up to 100 sheets of 20 lb paper
in Tray#1 and 250 sheets of 20 lb paper in
Tray#2 .
For more details, see “About paper” in
Chapter 1 of the User’s Guide.
To load paper or other media
Pull the paper tray completely out of the
1
MFC and remove the output paper tray.
Gently insert the paper into the paper tray
5
print side down and the leading edge (top of
the paper) in first.
Check that the paper is flat in the tray and
below the maximum paper mark.
Maximum Paper Mark
Make sure the paper side guides touch the
sides of the paper.
Be careful that you do not push the paper in
too far; it may lift at the back of the tray and
cause paper feed problems.
Put the output paper tray back on and push
6
the paper tray firmly back into the MFC.
Press and slide the paper side guide to fit
2
the paper width.
Paper Side Guide
4
To load paper in the paper tray#2
(MFC-5840CN only)
You can use only plain paper sizes Letter,
Legal, A4, Executive or B5 in Tray#2.
Pull the paper tray completely out of the
1
MFC.
Press and slide the paper side guide and
2
paper length guide to fit the paper width and
length.
For Legal size paper, open the tray cover,
and then press and hold the universal guide
release button as you slide out the front of
the paper tray.
Tray Cover
Universal Guide
Release Button
Fan the stack of paper well to avoid paper
3
jams and mis-feeds.
Setting Up
the Machine
®
Windows
®
Network
Windows
Paper Side Guide
Paper Length Guide
Continued...
XMac OS
®
Mac OS
®
®
Macintosh
8.6 - 9.2
Network
For
Network Users
5
Step 1
4
Setting Up the Machine
Gently insert the paper into the paper tray
print side down and the leading edge (top of
the paper) in first.
Check that the paper is flat in the tray and
below the maximum paper mark.
Maximum Paper Mark
Make sure the paper side guides and length
guide touch the sides of the paper.
Installing the Phone Line
3
and Power Cord
Connect the power cord.
1
Connect the telephone line cord.
2
Connect one end of the telephone line cord
to the jack on the machine marked LINE
and the other end to a modular wall jack.
Put the paper tray firmly back into the MFC.
5
Only for MFC-5840CN, see “To load paper
in the paper tray#2 (MFC-5840CN only)” in
Chapter 1 of the User's Guide.
DO NOT connect the USB cable yet.
Warning
■
The MFC must be connected to a grounded/
earthed plug.
■
Since the MFC is grounded through the power
outlet, you can protect yourself from potentially
hazardous electrical conditions on the telephone
network by keeping the power switched on when
you connect the MFC to a telephone line. Similarly,
you can protect yourself when you want to move
your MFC by disconnecting the telephone line first
and then the power cord.
6
If you are sharing one phone line with an
external telephone, connect it as shown
below.
Installing the Ink
4
Cartridges
If you are sharing one phone line with an
external telephone answering machine,
connect it as shown below.
Please set the Receive Mode to “External
TAD” if you have an external answering
machine. For more details, see
“Connecting an external device to your
MFC” in the Appendix of the User’s Guide.
Warning
If ink gets in your eyes wash them with water
immediately, and if irritation occurs consult a doctor.
Make sure that the power is turned on.
1
The LCD shows:
No Cartridge
Open scanner
Lift the scanner cover from right-hand side
2
of the MFC until it locks securely into the
open position.
Scanner Cover
Setting Up
the Machine
®
Windows
®
Network
Windows
XMac OS
®
TAD
TAD
Remove the protective parts.
3
Do not throw away the protective parts.
You will need them when you transport the
machine.
Continued...
Mac OS
®
®
Macintosh
For
8.6 - 9.2
Network
Network Users
7
OK
OK
Step 1
Setting Up the Machine
Take out the ink cartridge.
4
Carefully remove the bottom cap.
5
DO NOT touch the area shown in the
illustration below.
Opening
If the cartridge cover comes off when you
open the bag the cartridge will not be
damaged.
Keep the ink cartridge in an upright position
when you insert it into the slot.
Press firmly down on the ink cartridge until
6
the hook snaps over it, taking care to match
the slot color (A) with the cartridge color (B),
as shown in the diagram below.
(A)
OK
OK
Lift the scanner cover to release the lock.
7
Gently push the scanner cover support
down and close the scanner cover.
If Install shows on the LCD after you install
the ink cartridges, check to make sure the ink
cartridges are installed correctly.
(B)
OK
OK
The machine will clean the ink tube system
for use for the first time. This process will
occur only once, the first time ink cartridges
are installed. The cleaning process will last
approximately four minutes.
The LCD shows:
Preparing System
Approx 4 Minutes
8
• DO NOT remove ink cartridges if
you do not need to replace them.
If you do so, it may reduce the ink
quantity and the machine will not
know the quantity of ink left in
the cartridge.
• DO NOT shake the ink cartridges.
If ink stains your body or
clothing, wash with soap or
detergent immediately.
• DO NOT insert and remove the
cartridges repeatedly. If you do
so, the ink may seep out of the
cartridge.
• Brother strongly recommends
that you do not refill the ink
cartridges provided with your
machine. We also strongly
recommend that you continue to
use only Genuine Brother Brand
replacement ink cartridges.
Using or attempting to use
potentially incompatible inks
and/or cartridges in your
machine may cause damage to
the machine itself and/or it may
result in unsatisfactory print
quality. Our warranty coverage
does not apply to any problem
that was caused by the use of
unauthorized third party ink and/
or cartridges. To protect your
investment and guarantee your
print quality please continue to
replace consumed ink cartridges
with only Genuine Brother
Branded Supplies.
■
If you mix the colors by installing an ink
cartridge in the wrong position, you must
clean the print head by running several
cleaning cycles after correcting the
cartridge installation. (See “Cleaning the
print head” in chapter 11 Troubleshooting
and Routine Maintenance of the User’s
Guide.)
■
Once you open an ink cartridge, install it in
the machine and use it up within six
months of installation. Use unopened ink
cartridges by the expiration date written
on the cartridge package.
Setting Up
®
Windows
®
Windows
XMac OS
®
Mac OS
®
the Machine
Network
8.6 - 9.2
®
Network
Macintosh
For
Network Users
9
Step 1
5
1
2
3
Setting Up the Machine
Print Quality Check
After the cleaning cycle is finished, the LCD
shows:
Set Paper and
Press Start
Make sure the paper is loaded in the paper
tray.
Press Color Start.
The machine starts printing the PRINT
QUALITY CHECK SHEET (only during
initial ink cartridge installation).
Check the quality of the four color blocks
formed by the short lines printed on the
sheet.
(BLACK/ CYAN/ YELLOW/ MAGENTA)
1. Check the quality of the f our-color blocks formed by the short lines.
2. If all the short lines are c lear and visible, the qu ality is acceptable. the qu ality is acceptable.
Select (Yes). If you can see missing shor t lines, select (No) to be gin the color cleaning proces s
and follow the prompts on the LCD.
Print Quality Check
If all lines are clear and visible, press 1 on
5
the dial pad to finish the quality check.
---OR--If you can see missing short lines, press 2
.
on the dial pad and go to
OK Poor
The LCD asks you if the print quality is OK
6
for black and color. Press 1 or 2 on the dial
pad.
Black OK?
1.Yes 2.No
After making your selection 1 (Yes) or 2 (No)
for both black and color, the LCD shows:
Start Cleaning?
1.Yes 2.No
6
Avoid touching the printed surface
of the paper immediately after
printing, the surface may not be
completely dry and may stain your
fingers.
The LCD shows:
4
Is Quality OK?
1.Yes 2.No
Press 1 (Yes), the machine will then start
cleaning the colors.
After cleaning is finished, press Color Start.
The machine starts printing the PRINT
QUALITY CHECK SHEET again and goes
back to step
3
.
10
Setting the Date and
6
Time
Setting Your Station ID
7
Press Menu/Set.
1
Press 0.
2
Press 2.
3
Enter the last two digits of the year on the
4
dial pad, and then press Menu/Set.
Date/Time
Year:2004
(e.g. Enter 0 4 for 2004.)
Enter the two digits for the month on the dial
5
pad, and then press Menu/Set.
Date/Time
Month:03
(e.g. Enter 0 3 for March.)
Enter the two digits for the day on the dial
6
pad, and then press Menu/Set.
Date/Time
Day:01
(e.g. Enter 0 1.)
Enter the time in 24-hour format on the dial
7
pad, and then press Menu/Set.
Date/Time
Time:15:25
(e.g. Enter 1 5, 2 5 for 3:25 P.M.)
Press Stop/Exit.
8
You should store your name and fax number to be
printed on all fax pages that you send.
Press Menu/Set.
1
Press 0.
2
Press 3.
3
Enter your fax number (up to 20 digits) on
4
the dial pad, and then press Menu/Set.
Station ID
Fax:_
Use the dial pad to enter your name (up to
5
20 characters), and then press Menu/Set.
Station ID
Name:_
■
Refer to the following chart for entering
your name.
■
If you need to enter a character that is on
the same key as the previous character,
press
Press
key
2 ABC2
3 DEF 3
4 GH I 4
5 JKL5
6 MNO 6
7 PQRS
8 TUV8
9 WXY Z
For more details, see “Setting the Station
ID” in Chapter 2 of the User's Guide.
to move the cursor to the right.
One
time
Two
times
Three
times
Four
times
Setting Up
®
Windows
®
Windows
XMac OS
®
Mac OS
®
®
Macintosh
the Machine
Network
8.6 - 9.2
Network
If you want to repeat input, press Stop/Exit
1
to start from Step
.
Press Stop/Exit.
6
If you want to repeat input, press Stop/Exit
to start from Step
1
.
For
Network Users
11
Step 1
Setting Up the Machine
Selecting a Receive
8
Mode
There are four possible receive modes: Fax Only,
Fax/Tel, Manual and External TAD.
Are you connecting an external telephone or external
telephone answering device to the MFC?
Yes No
Are you using the voice message
function of your external
telephone answering device?
No
Do you want the MFC
to answer every call?
Yes
Fax Only
The MFC automatically
answers every call as a
fax.
Fax/Tel
The MFC controls the
line and automatically
answers every call. If
the call is not a fax, the
phone will ring for you to
pick up the call.
Selecting Your
9
Language (Canada only)
Press Menu/Set.
1
Press 0.
2
Press 0.
3
Select your language (English or French)
4
▲
by using
Local Language
English
Press Stop/Exit.
5
or ▼, and then press Menu/Set.
No
Yes
Press Menu/Set.
1
Press 0.
2
Press 1.
3
Press ▲ or ▼ to select the mode.
4
Press Menu/Set.
5
Manual
You control the phone
line and must answer
every call yourself.
External TAD
Your external telephone
answering device (TAD)
automatically answers
every call. Voice
messages are stored on
the external TAD. Fax
messages are printed.
12
Press Stop/Exit.
6
For more details, see “Setup Receive” in
Chapter 4 of the User’s Guide.
Sending in the Product
10
Registration and Test
Sheet (USA only)
Fill out the Product Registration and Test
1
Sheet.
Place the sheet face up in the Automatic
2
Document Feeder.
Setting Up
the Machine
®
Windows
®
Network
Windows
Make sure (Fax) is illuminated in Green.
Enter the toll-free fax number:
3
1-877-268-9575.
Press Black Start.
4
You will receive a confirmation fax of your
Product Registration.
You can also register your product online
using the On-Line Registration link from the
installation CD-ROM or go to
http://www.brother.com/registration
Go to Next page to
install the driver
XMac OS
®
Mac OS
®
®
Macintosh
8.6 - 9.2
Network
13
For
Network Users
Step 2
The CD-ROM includes the following items:
Installing the Driver & Software
Supplied CD-ROM “MFL-Pro Suite”
Install MFL-Pro Suite
You can install the MFL-Pro Suite software and
multifunction drivers.
Install Optional Applications
You can install additional MFL-Pro Suite software
utilities.
MFL-Pro Suite includes Printer Driver, Scanner
Driver, ScanSoft
ScanSoft
PaperPort
application for viewing scanned documents.
ScanSoft
into PaperPort
that converts an image into text and inserts it
into your default word processor.
®
®
®
PaperPort® 9.0SE,
OmniPage® and True Type® fonts.
®
9.0SE is a document management
OmniPage®, which is integrated
®
9.0SE, is an OCR application
Documentation*
View the User’s Guide and other documentation in
PDF format (Viewer included).
On-Line Registration
You will be pointed to the Brother Product Registration
Web page for quick registration of your machine.
Brother Support
View contact information for Brother Customer
Service and how to locate a Brother Authorized
Service Center.
Repair MFL-Pro Suite
If an error occurred during the installation of the
MFL-Pro Suite, use this selection to automatically
repair and re-install the MFL-Pro Suite.
Start Here
You can install the printer driver, scanner driver and
Presto!
®
PageManager® for Mac OS® 8.6 - 9.2.
1
1
The User’s Guide on the CD-ROM includes the
*
Software and Network User’s Guide for features
available when connected to a computer (e.g.
Printing and Scanning).
Start Here OSX
You can install the printer driver, scanner driver,
remote setup program and Presto!
for Mac OS
You can get important information and
troubleshooting tips.
View the User’s Guide and other documentation in
PDF format.
You can access the Brother Solutions Center which is
a Web site offering information about your Brother
product including FAQs, User’s Guides, Driver
updates and Tips for using your machine.
You will be pointed to the Brother Product Registration
Web Page for quick registration of your machine.
®
10.2.4 or greater.
Readme!
Documentation*
Brother Solutions Center
On-Line Registration
1
®
PageManager®
14
Step 2
Installing the Driver & Software
Follow the instructions on this page for your operating system and interface cable.
Setting Up
the Machine
For USB Interface Cable Users
■ Windows
®
98/98SE/Me/2000 Professional/XP ... Go to page 16
For Network Interface Cable Users
■ Windows
®
98/98SE/Me/2000 Professional/XP ... Go to page 19
For USB Interface Cable Users
■ Mac OS
®
X 10.2.4 or greater........................... Go to page 22
For USB Interface Cable Users
■ Mac OS
®
8.6 to 9.2........................................... Go to page 25
®
Windows
®
Windows
XMac OS
®
Mac OS
®
Network
For Network Interface Cable Users
■ Mac OS
■ Mac OS
®
X 10.2.4 or greater........................... Go to page 27
®
8.6 to 9.2........................................... Go to page 30
For Network Users ............................................... Go to page 32
®
Macintosh
For
8.6 - 9.2
Network
Network Users
15
Step 2
For USB Interface Cable Users
(For Windows
Make sure that you have completed the instructions from Step 1 “Setting Up
the Machine” on pages 4 - 13.
If you are using Windows® 2000 Professional
(MFC-5840CN only):
Installing the Driver & Software
®
98/98SE/Me/2000 Professional/XP)
Turn on your computer.
2
(For Windows
must be logged on as the administrator.)
®
2000 Professional/XP, you
To access the PhotoCapture Center
from your PC you may have to install a
Windows
The Windows
MFL-Pro Suite installer.
To install the update, follow the steps below:
1. Follow the installation steps from
2. Click OK to start installation of the update.
3. When instructed, click OK to restart your PC.
4. After the PC restarts, the installation of
MFL-Pro Suite will automatically continue.
1
®
2000 update first.
®
2000 update is included with the
■
If the installation does not continue
automatically, please open the MFL-Pro
Suite installer menu again by ejecting
then reinserting the CD-ROM disc or
double-click the setup.exe program from
the root directory, and continue from Step
4
to install the MFL-Pro Suite.
■
Make sure there are no media cards
inserted into the media drive of the
machine.
■
Brother recommends you connect the
machine directly to your computer.
■
Please close any applications running
before installing MFL-Pro Suite.
Disconnect the machine from the AC outlet
and from your computer, if you have already
connected an interface cable.
™
features
to 4.
1
Insert the supplied CD-ROM into your
3
CD-ROM drive. If the model name screen
appears, select your machine. If the
language screen appears, select your
language.
The CD-ROM main menu will appear.
4
Click Install MFL-Pro Suite.
If this window does not appear, use
Windows
program from the root directory of the
Brother CD-ROM.
(MFC-5840CN only)
If you see the following screen, click OK to
install the Windows
updates are installed, your PC may restart.
Then the installation will automatically
continue.
®
Explorer to run the setup.exe
®
updates. After the
16
If the installation does not continue
automatically, please open the main menu
again by ejecting then reinserting the
CD-ROM disc or double-click the setup.exe
program from the root directory, and
4
continue from Step
MFL-Pro Suite.
to install the
Setting Up
the Machine
After reading and accepting the ScanSoft®
5
PaperPort
Yes.
The installation of PaperPort® 9.0SE will
6
automatically start and is followed by the
installation of MFL-Pro Suite.
When the Brother MFL-Pro Suite Software
7
License Agreement window appears, click
Yes, if you agree to the Software Licence
Agreement.
®
9.0SE License Agreement, click
When this screen appears, connect the
9
USB interface cable to your PC, and then
connect it to the machine.
To connect the USB cable to the machine:
1. Open the scanner cover to its open
position.
2. Insert the USB cable into the USB
socket, marked with a symbol. You
will find the USB socket above and to the
left of the ink cartridge slots, as shown
below.
®
Windows
Select Local Connection, and then click
8
Next.
The installation will continue.
3. Carefully route the USB cable through
the trench and out the back of the
machine as shown below.
Warning
Ensure that the cable does not restrict the cover from
closing, or an error may occur.
DO NOT connect the machine to a
USB port on a keyboard or a non
powered USB hub.
Installing the Driver & Software
For
Network Users
Continued...
17
Step 2
For USB Interface Cable Users
(For Windows
Installing the Driver & Software
®
98/98SE/Me/2000 Professional/XP)
Lift the scanner cover to release the lock.
0
Gently push the scanner cover support
down and close the scanner cover.
Turn on the machine by plugging in the
A
power cord.
It will take a few seconds for the installation
screens to appear.
The installation of the Brother drivers will
automatically start. The installation screens
appear one after another, please wait for a
while.
After restarting the computer, the
D
Installation Diagnostics will run
automatically and the installation results
window will be shown.
If the installation is unsuccessful try installing
again using the Repair MFL-Pro Suite
option from the main menu. Select Repair
MFL-Pro Suite and follow the instructions on
the screen.
The MFL-Pro Suite, Brother Printer
driver and Scanner driver have been
installed and the installation is now
complete.
When the Brother and ScanSoft on-line
B
Registration screen is displayed, make your
selection and follow the on-screen
instructions.
Click Finish to restart your computer.
C
18
For Network Interface Cable Users
(Windows
Make sure that you have completed the instructions from Step 1 “Setting Up
®
98/98SE/Me/2000 Professional/XP)
the Machine” on pages 4 - 13.
Before installation, if you are using Personal
Firewall software, disable it. Once you are
sure that you can print, re-start your
Personal Firewall software.
Connect the network cable to the machine,
1
and then connect it to a free port on your
hub.
To connect the network interface cable to
the machine:
1. Open the scanner cover to its open
position.
2. Insert the network cable into the LAN
socket, marked with a symbol. You
will find the LAN socket above and to the
left of the ink cartridge slots, as shown
below.
3. Carefully route the network cable
through the trench and out the back of
the machine as shown below.
Lift the scanner cover to release the lock.
2
Gently push the scanner cover support
down and close the scanner cover.
Turn on the machine by plugging in the
3
power cord.
Turn on your computer.
4
(For Windows
must be logged on as the administrator.)
Insert the supplied CD-ROM into your
5
CD-ROM drive. If the model name screen
appears, select your machine. If the
language screen appears, select your
language.
The CD-ROM main menu will appear.
6
Click Install MFL-Pro Suite.
®
2000 Professional/XP, you
Setting Up
the Machine
®
Windows
®
Network
Windows
Installing the Driver & Software
Warning
Ensure that the cable does not restrict the cover from
closing, or an error may occur.
In case of using both USB and LAN cables,
route both cables through the trench.
If this window does not appear, use
Windows
program from the root directory of the
Brother CD-ROM.
®
Explorer to run the setup.exe
Continued...
For
Network Users
19
Step2
For Network Interface Cable Users
(For Windows
7
Installing the Driver & Software
®
98/98SE/Me/2000 Professional/XP)
If you see the following screen, click OK to
install the Windows
updates are installed your PC may restart.
Then the installation will automatically
continue.
If the installation does not continue
automatically, please open the main menu
again by ejecting then reinserting the
CD-ROM disc or double-click the setup.exe
program from the root directory, and
continue from Step
MFL-Pro Suite.
After reading and accepting the ScanSoft®
PaperPort
Yes.
®
9.0SE License Agreement, click
®
updates. After the
6
to install the
Select Network Connection, and then click
0
Next.
The installation of the Brother drivers will
A
automatically start. The installation screens
appear one after another, please wait for a
while.
If the machine is configured for your
B
network, select the machine from the list,
and then click Next.
This window will not appear if there is only
one machine connected on the network, it
will be selected automatically.
The installation of PaperPort® 9.0SE will
8
automatically start and is followed by the
installation of MFL-Pro Suite.
When the Brother MFL-Pro Suite Software
9
License Agreement window appears, click
Yes, if you agree to the Software Licence
Agreement.
If the machine is not yet configured for use
on your network, the Configure IP Address
window will appear. Enter the IP address
information appropriate to your network by
following the on-screen instructions.
When the Brother and ScanSoft on-line
C
Registration screen is displayed, make your
selection and follow the on-screen
instructions.
20
Click Finish to restart your computer.
D
After restarting the computer, the
E
Installation Diagnostics will run
automatically and the installation results
window will be shown.
For network installations the Repair MFL-Pro
Suite selection from the main menu is not
supported.
The MFL-Pro Suite, Brother Network
Printer driver, Network Scanner driver
and Network PhotoCapture Center
have been installed and the installation
is now complete.
™
Setting Up
the Machine
®
Network
Windows
Installing the Driver & Software
For
Network Users
21
Step 2
For USB Interface Cable Users
Make sure that you have completed the instructions from Step 1 “Setting Up
the Machine” on pages 4 - 13.
1
Installing the Driver & Software
For Mac OS® X 10.2.4 or greater
Follow the on-screen instructions, and
For Mac OS® X 10.2.0 to 10.2.3 user, please
upgrade to Mac OS
(The latest information for Mac OS
please visit at: http://solutions.brother.com)
Turn off and unplug the machine from the
AC outlet and disconnect it from your
Macintosh
interface cable.
®
if you already connected an
®
X 10.2.4 or greater.
®
X,
6
restart your Macintosh
After the DeviceSelector window appears,
7
connect the USB interface cable to your
Macintosh
The DeviceSelector window will not appear
if the USB interface cable has been
connected before restarting your
Macintosh
previously installed version of the Brother
Software. If you encounter this problem
continue with the installation skipping step
10 and then see the Software User's Guide
Chapter 8 for details on selecting what
machine the ControlCenter2.0 will connect
with.
®
.
®
and then to the machine.
®
or if you are overwriting a
Turn on your Macintosh®.
2
Insert the supplied CD-ROM into your
3
CD-ROM drive.
Double-click the Start Here OSX icon to
4
install the printer driver, Scanner driver and
Remote Setup program. If the language
screen appears, select your language.
Click MFL-Pro Suite to install.
5
To connect the USB cable to the machine:
1. Open the scanner cover to its open
position.
2. Insert the USB cable into the USB
socket, marked with a symbol. You
will find the USB socket above and to the
left of the ink cartridge slots, as shown
below.
22
Setting Up
the Machine
3. Carefully route the USB cable through
the trench and out the back of the
machine as shown below.
Warning
Ensure that the cable does not restrict the cover from
closing, or an error may occur.
DO NOT connect the machine to a
USB port on a keyboard or a non
powered USB hub.
Lift the scanner cover to release the lock.
8
Gently push the scanner cover support
down and close the scanner cover.
Turn on the machine by plugging in the
9
power cord.
Select Applications from the Go menu.
A
Open the Utilities folder.
B
Open the Print Center icon.
C
X
®
Mac OS
Installing the Driver & Software
Select USB and then click OK.
0
D
Click Add.
Continued...
For
Network Users
23
Step 2
For USB Interface Cable Users
Installing the Driver & Software
Select USB.
E
Select MFC-XXXX (XXXX is your model
F
name), and then click Add.
Select Quit Printer Setup Utility from the
G
Printer Setup Utility menu.
To install Presto!® PageManager®, click the
H
Presto! PageManager icon and follow the
on-screen instructions.
You can easily scan, share and organize
photos and documents using Presto!
PageManager
Presto!
installed and the installation is now
complete.
®
®
.
PageManager® has been
®
24
The MFL-Pro Suite, Brother Printer
driver, Scanner driver and Remote
Setup Program have been installed and
the installation is now complete.
For Mac OS® 8.6 to 9.2
Make sure that you have completed the instructions from Step 1 “Setting Up
the Machine” on pages 4 - 13.
Setting Up
the Machine
Turn off and unplug the machine from the
1
AC outlet and disconnect it from your
Macintosh
interface cable.
Turn on your Macintosh®.
2
Insert the supplied CD-ROM into your
3
CD-ROM drive.
Double-click the Start Here icon to install
4
the printer and scanner drivers. If the
language screen appears, select your
language.
®
if you already connected an
Follow the on-screen instructions, and
6
restart your Macintosh
Connect the USB interface cable to your
7
Macintosh
machine.
To connect the USB cable to the machine:
1. Open the scanner cover to its open
position.
2. Insert the USB cable into the USB
socket, marked with a symbol. You
will find the USB socket above and to the
left of the ink cartridge slots, as shown
below.
3. Carefully route the USB cable through
the trench and out the back of the
machine as shown below.
®
, and then connect it to the
®
.
X
®
Mac OS
Installing the Driver & Software
®
8.6 - 9.2
Mac OS
Click MFL-Pro Suite to install.
5
Warning
Ensure that the cable does not restrict the cover from
closing, or an error may occur.
DO NOT connect the machine to a
USB port on a keyboard or a non
powered USB hub.
Continued...
For
Network Users
25
Step 2
For USB Interface Cable Users
Installing the Driver & Software
Lift the scanner cover to release the lock.
8
Gently push the scanner cover support
down and close the scanner cover.
Turn on the machine by plugging in the
9
power cord.
From the Apple® menu, open the Chooser.
0
To install Presto!® PageManager®, click the
B
Presto! PageManager icon and follow the
on-screen instructions.
You can easily scan, share and organize
photos and documents using Presto!
PageManager
Presto!
installed and the installation is now
complete.
®
®
.
PageManager® has been
®
Click the Brother Ink icon.
A
On the right side of the Chooser, select the
machine to which you want to print.
Close the Chooser.
The Brother Printer driver and Scanner
driver have been installed.
26
For Network Interface Cable Users
For Mac OS® X 10.2.4 or greater
Make sure that you have completed the instructions from Step 1 “Setting Up
the Machine” on pages 4 - 13.
Turn off and unplug the machine from the
1
AC outlet and disconnect it from your
Macintosh
interface cable.
Turn on your Macintosh®.
2
Insert the supplied CD-ROM into your
3
CD-ROM drive.
®
if you already connected an
Follow the on-screen instructions, and
6
restart your Macintosh
After the DeviceSelector window appears,
7
connect the network interface cable to your
Macintosh
The DeviceSelector window will not appear
if you have also connected a USB interface
cable to the machine before restarting your
Macintosh
previously installed version of the Brother
Software. If you encounter this problem
continue with skipping steps 10 through 12
and then see the Software User's Guide
Chapter 8 for details on selecting what
machine the ControlCenter2.0 will connect
with.
®
and then to the machine.
®
or if you are overwriting a
®
.
Setting Up
the Machine
Double-click the Start Here OSX icon to
4
install the printer driver and Remote Setup
program. If the language screen appears,
select your language.
Click MFL-Pro Suite to install.
5
To connect the network interface cable to
the machine:
1. Open the scanner cover to its open
position.
2. Insert the network cable into the LAN
socket, marked with a symbol. You
will find the LAN socket above and to the
left of the ink cartridge slots, as shown
below.
Installing the Driver & Software
®
8.6 - 9.2
Mac OS
®
Network
Macintosh
For
Network Users
Continued...
27
Step 2
For Network Interface Cable Users
Installing the Driver & Software
3. Carefully route the network cable
through the trench and out the back of
the machine as shown below.
Warning
Ensure that the cable does not restrict the cover from
closing, or an error may occur.
In case of using both USB and LAN cables,
route both cables through the trench.
Lift the scanner cover to release the lock.
8
Gently push the scanner cover support
down and close the scanner cover.
Turn on the machine by plugging in the
9
power cord.
Click Browse.
A
Select your model name, and then click OK.
B
Then click OK again to close the
DeviceSelector.
Select Applications from the Go menu.
C
28
Select Network and then click OK.
0
Open the Utilities folder.
D
Setting Up
the Machine
Open the Print Center icon.
E
Click Add.
F
Make the selection shown below.
G
Select Quit Printer Setup Utility from the
I
Printer Setup Utility menu.
The setup is now complete.
Please see Network User’s Guide Chapter 5
on the CD-ROM for more information about
connecting the MFC to a Macintosh
®
network.
Installing the Driver & Software
Select Brother MFC-XXXX (XXXX is your
H
model name) (BRN_xxxxxx_P1), and then
click the Add button.
xxxxxx are the last six digits of the Ethernet
address.
Network User's Guide Chapter 5 on the
CD-ROM.
29
®
Macintosh
For
Network
Network Users
Step 2
For Network Interface Cable Users
Make sure that you have completed the instructions from Step 1 “Setting Up
the Machine” on pages 4 - 13.
Installing the Driver & Software
For Mac OS® 8.6 to 9.2
Turn off and unplug the machine from the
1
AC outlet and disconnect it from your
Macintosh
interface cable.
Turn on your Macintosh®.
2
Insert the supplied CD-ROM into your
3
CD-ROM drive.
Double-click the Start Here icon to install
4
the printer and scanner drivers. If the
language screen appears, select your
language.
®
if you already connected an
Follow the on-screen instructions, and
6
restart your Macintosh
Connect the network interface cable to the
7
machine, and then connect it to a free port
on your hub.
To connect the network interface cable to
the machine:
1. Open the scanner cover to its open
position.
2. Insert the network cable into the LAN
socket, marked with a symbol. You
will find the LAN socket above and to the
left of the ink cartridge slots, as shown
below.
3. Carefully route the network cable
through the trench and out the back of
the machine as shown below.
®
.
30
Click MFL-Pro Suite to install.
5
Warning
Ensure that the cable does not restrict the cover from
closing, or an error may occur.
In case of using both USB and LAN cables,
route both cables through the trench.
Lift the scanner cover to release the lock.
8
Gently push the scanner cover support
down and close the scanner cover.
Turn on the machine by plugging in the
9
power cord.
Open the Chooser from the Apple menu.
0
Setting Up
the Machine
Click the Brother Ink (IP) icon, and then
A
select BRN_xxxxxx.
Close the Chooser.
■
xxxxxx are the last six digits of the Ethernet
address.
■
Please see Network User’s Guide Chapter
5 on the CD-ROM for more information
about connecting the MFC to a
Macintosh
®
network.
Installing the Driver & Software
®
Network
Macintosh
For
Network Users
The setup is now complete.
31
■ For Network Users
This section is for using the machine on a network.
An administrator should set up the machine using the following steps.
Network User's Guide Chapter Map
Windows® 98/Me Peer-to-Peer TCP/IP Chapter 4 Network Printing from Windows
Windows® 2000/XP Peer-to-Peer TCP/IP Chapter 4 Network Printing from Windows
Macintosh® TCP/IP Chapter 5 Network Printing from Macintosh
OS2 Warp Server, LAN Server TCP/IP Chapter 4 Network Printing from Windows
®
®
®
®
Restoring the Network Settings to Factory Default
To restore all network settings of the internal Print/Scan server to factory default, please follow
the steps below.
Make sure the machine is not operating, then disconnect all the cables from the machine (except
1
power cable).
For MFC-5440CN, press Menu/Set, 4, 0. For MFC-5840CN, press Menu/Set, 5, 0.
2
Press 1 to select Reset.
3
Press 1 to select Yes.
4
The machine will restart, re-connect cables once this is complete.
5
32
Installing the BRAdmin Professional
Configuration Utility (Windows
®
only)
The BRAdmin Professional utility is designed to manage your Brother network connected
devices such as network-ready Multifunction devices and/or network-ready printers in a Local
Area Network (LAN) environment.
BRAdmin Professional can also be used to manage devices from other manufacturers whose
products support SNMP (Simple Network Management Protocol).
For more information on BRAdmin Professional go to http://solutions.brother.com
Insert the supplied CD-ROM into your
1
CD-ROM drive. The opening screen will
appear automatically.
Follow the on-screen instructions.
Click the Install Optional Applications
2
icon on the main menu screen.
Setting Up
the Machine
®
Windows
®
Network
Windows
XMac OS
®
Click BRAdmin Professional and follow
3
the on-screen instructions.
The default password for the print server is
“access”. You can use BRAdmin
Professional to change this password.
Mac OS
®
®
Macintosh
For
8.6 - 9.2
Network
33
Network Users
■ For Network Users
Setting your IP Address, Subnet Mask and
Gateway using BRAdmin Professional
(Windows
®
only)
Start BRAdmin Professional, and select
1
TCP/IP.
Select Search Active Devices from the
2
Devices menu.
BRAdmin will search for new devices
automatically.
Double-click the new device.
3
Enter the IP Address, Subnet Mask and
4
Gateway, and then click the OK button.
The address information will be saved to the
5
machine.
The default password for the print server is
“access”. You can use BRAdmin
Professional to change this password.
34
■ Consumables and Options
Replacement Consumables
Ink Cartridge
Black
(Standard)
LC41BK LC41HYBK LC41M LC41Y LC41C
Black
(High Yield)
Magenta Yellow Cyan
Option
The external wireless Print/Scan server (802.11b) is available for Brother MFC’s as an option.
External Wireless Print/Scan
Server
NC-2200w
The optional External Wireless Print/Scan
Server (NC-2200w) provides wireless network
printing and network scanning capabilities.
■
Requires USB 2.0 cable (not included).
■
Supports Mac OS® X 10.2.4 or greater.
■
You can assign the scan key to one networked computer only.
35
Trademarks
The Brother logo is a registered trademark of Brother Industries, Ltd.
Brother is a registered trademark of Brother Industries, Ltd.
Multi-Function Link is a registered trademark of Brother International Corporation.
© Copyright 2004 Brother Industries, Ltd. All rights reserved.
Windows and Microsoft are registered trademarks of Microsoft in the U.S. and other countries.
Macintosh and True Type are registered trademarks of Apple Computer, Inc.
PaperPort and OmniPage OCR are registered trademarks of ScanSoft, Inc.
Presto! PageManager is a registered trademark of NewSoft Technology Corporation.
Each company whose software title is mentioned in this manual has a Software License Agreement specific to its
proprietary programs.
All other brand and product names mentioned in this manual are registered trademarks of their respective
companies.
Compilation and Publication
Under the supervision of Brother Industries Ltd., this manual has been compiled and published, covering the latest
product descriptions and specifications.
The contents of this manual and the specifications of this product are subject to change without notice.
Brother reserves the right to make changes without notice in the specifications and materials contained herein and
shall not be responsible for any damages (including consequential) caused by reliance on the materials presented,
including but not limited to typographical and other errors relating to the publication.
This product is designed for use in a Professional Environment.
©2004 Brother Industries, Ltd.
USA
LF58980011
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