Brother MFC-235C User Guide

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USER’S GUIDE

MFC-235C MFC-260C

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Please complete the following information for future reference:

Model Number: MFC-235C and MFC-260C (Circle your model number)

Serial Number: 1

Date of Purchase:

Place of Purchase:

1The serial number is on the back of the unit. Retain this User's Guide with your sales receipt as a permanent record of your purchase, in the event of theft, fire or warranty service.

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Approval Information and Compilation and

Publication Notice

THIS EQUIPMENT IS DESIGNED TO WORK WITH A TWO WIRE ANALOGUE PSTN LINE FITTED WITH THE APPROPRIATE CONNECTOR.

APPROVAL INFORMATION

Brother advises that this product may not function correctly in a country other than where it was originally purchased, and does not offer any warranty in the event that this product is used on public telecommunication lines in another country.

Compilation and Publication Notice

Under the supervision of Brother Industries Ltd., this manual has been compiled and published, covering the latest product descriptions and specifications.

The contents of this manual and the specifications of this product are subject to change without notice.

Brother reserves the right to make changes without notice in the specifications and materials contained herein and shall not be responsible for any damages (including consequential) caused by reliance on the materials presented, including but not limited to typographical and other errors relating to the publication.

EC Declaration of Conformity under the R & TTE Directive

Table of Contents
Section I General
1	General Information	2
	Using the documentation.......................................................................................	2
	Symbols and conventions used in the documentation ....................................	2
	Accessing the Software User’s Guide ...................................................................	2
	Viewing Documentation...................................................................................	2
	MFC-260C Control panel overview........................................................................	4
2	Loading documents and paper	6
	Loading documents ...............................................................................................	6
	Using the ADF (MFC-260C only).....................................................................	6
	Using the scanner glass ..................................................................................	7
	Scannable area ...............................................................................................	7
	Acceptable paper and other media........................................................................	8
	Recommended media .....................................................................................	8
	Handling and using media ...............................................................................	9
	Choosing the right media...............................................................................	10
	Loading paper and other media...........................................................................	12
	Loading envelopes and post cards................................................................	14
	Removing small printouts from the machine .................................................	15
	Printable area ................................................................................................	16
3	General setup	17
	Power Save mode ...............................................................................................	17
	Putting your machine in Power Save mode...................................................	17
	Bringing your machine out of Power Save mode ..........................................	17
	Power Save setting........................................................................................	17
	Mode Timer..........................................................................................................	18
	Paper settings......................................................................................................	18
	Paper Type ....................................................................................................	18
	Paper Size .....................................................................................................	18
	Volume Settings...................................................................................................	19
	Ring Volume ..................................................................................................	19
	Beeper Volume..............................................................................................	19
	Speaker Volume ............................................................................................	19
	Automatic Daylight Savings Time........................................................................	20
	LCD display .........................................................................................................	20
	LCD Contrast.................................................................................................	20
4	Security features	21
	TX Lock ...............................................................................................................	21
	Setting and changing the TX lock password .................................................	21
	Turning the TX Lock on/off ............................................................................	22

iii

Section II Fax
5	Sending a fax	24
	Entering Fax mode ..............................................................................................	24
	Faxing from the ADF (MFC-260C only) ........................................................	24
	Faxing from the scanner glass ......................................................................	24
	Faxing Letter size documents from the scanner glass ..................................	25
	Colour fax transmission .................................................................................	25
	Cancelling a fax in progress ..........................................................................	25
	Broadcasting (Monochrome only)........................................................................	25
	Cancelling a Broadcast in progress...............................................................	26
	Additional sending operations..............................................................................	26
	Sending faxes using multiple settings ...........................................................	26
	Contrast .........................................................................................................	27
	Changing fax resolution .................................................................................	27
	Dual access (Monochrome only) ...................................................................	28
	Real time transmission ..................................................................................	28
	Overseas Mode .............................................................................................	29
	Checking and cancelling waiting jobs............................................................	29
	Sending a fax manually .................................................................................	29
	Out of Memory message ...............................................................................	29
6	Receiving a Fax	30
	Receive modes ....................................................................................................	30
	Choosing the Receive Mode .........................................................................	30
	Using receive modes ...........................................................................................	31
	Fax only .........................................................................................................	31
	Fax/Tel...........................................................................................................	31
	Manual...........................................................................................................	31
	External TAD .................................................................................................	31
	Receive mode settings ........................................................................................	32
	Ring Delay .....................................................................................................	32
	F/T Ring Time (Fax/Tel mode only)...............................................................	32
	Fax Detect .....................................................................................................	33
	Additional receiving operations............................................................................	33
	Printing a reduced incoming fax ....................................................................	33
	Receiving faxes into memory ........................................................................	34
7	Telephone and External devices	35
	Voice Operations .................................................................................................	35
	Tone or pulse.................................................................................................	35
	Fax/Tel mode ................................................................................................	35
	Fax/Tel mode in Power Save mode ..............................................................	35
	Telephone services..............................................................................................	36
	Setting the telephone Line Type....................................................................	36
	BT Call Sign (For U.K. only) ..........................................................................	36
	Caller ID (For U.K. and Ireland only) .............................................................	37
iv

	Connecting an external TAD (telephone answering device)................................	38
	Connections...................................................................................................	39
	Recording an outgoing message (OGM) on an external TAD.......................	39
	Multi-line connections (PBX) .........................................................................	39
	External and extension telephones......................................................................	40
	Connecting an external or extension telephone ............................................	40
	Operation from extension telephones............................................................	40
	Using extension telephones (For U.K. only) ..................................................	41
	Using a cordless external telephone .............................................................	42
	Using remote codes.......................................................................................	42
8	Dialling and storing numbers	43
	How to Dial ..........................................................................................................	43
	Manual dialling...............................................................................................	43
	Speed Dialling ...............................................................................................	43
	Search ...........................................................................................................	43
	Fax Redial .....................................................................................................	44
	Storing numbers ..................................................................................................	44
	Storing a pause .............................................................................................	44
	Storing Speed Dial numbers..........................................................................	45
	Changing Speed Dial numbers......................................................................	45
	Setting up groups for broadcasting................................................................	46
	Combining Quick Dial numbers .....................................................................	46
9	Printing Reports	47
	Fax reports...........................................................................................................	47
	Transmission Verification Report...................................................................	47
	Fax Journal (activity report) ...........................................................................	47
	Reports ................................................................................................................	48
	How to print a report ......................................................................................	48

Section III Copy

10	Making copies	50
	How to copy.........................................................................................................	50
	Entering Copy mode......................................................................................	50
	Making a single copy .....................................................................................	50
	Making multiple copies ..................................................................................	50
	Stop copying..................................................................................................	50
	Copy options........................................................................................................	51
	Changing copy speed and quality .................................................................	52
	Enlarging or reducing the image copied ........................................................	52
	Making N in 1 copies or a poster ...................................................................	53
	Sorting copies using the ADF (Monochrome only) (MFC-260C only) ...........	54
	Adjusting Brightness, Contrast and Colour....................................................	55
	Paper options ................................................................................................	56

Section IV Direct Photo Printing
11	Printing photos from a memory card or
	USB Flash memory drive	58
	PhotoCapture Center™ Operations.....................................................................	58
	Printing from a memory card or USB Flash memory drive without a PC.......	58
	Using PhotoCapture Center™ from your computer.......................................	58
	Using a memory card or USB Flash memory drive .......................................	58
	Memory cards or a USB Flash memory drive folder structure.......................	59
	Getting started .....................................................................................................	60
	How to print from a memory card or USB Flash memory drive ...........................	61
	Print Index (Thumbnails) ...............................................................................	61
	Printing Images..............................................................................................	62
	DPOF printing................................................................................................	63
	PhotoCapture Center™ print settings..................................................................	64
	Print speed and quality ..................................................................................	64
	Paper Options................................................................................................	64
	Adjusting Brightness and Contrast ................................................................	64
	Cropping ........................................................................................................	65
	Borderless printing.........................................................................................	65
	Understanding the Error Messages .....................................................................	65
12	Printing photos from a camera	66
	Printing photos directly from a PictBridge camera ...............................................	66
	PictBridge requirements ................................................................................	66
	Setting your digital camera ............................................................................	66
	Printing Images..............................................................................................	67
	DPOF printing................................................................................................	67
	Printing photos directly from a digital camera (without PictBridge)......................	68
	Printing Images..............................................................................................	68
	Understanding the Error Messages .....................................................................	69

Section V Software

Software features

Section VI Appendixes
A	Safety and Legal	74
	Choosing a location .............................................................................................	74
	To use the machine safely...................................................................................	75
	Important safety instructions..........................................................................	78
	IMPORTANT - For your safety ......................................................................	79
	EU Directive 2002/96/EC and EN50419........................................................	80
	Radio interferece ...........................................................................................	80
	Legal limitations for copying ................................................................................	81
	Trademarks..........................................................................................................	82
B	Troubleshooting and Routine Maintenance	83
	Troubleshooting...................................................................................................	83
	If you are having difficulty with your machine ................................................	83
	Error messages ...................................................................................................	89
	Transferring your faxes or Fax Journal report ...............................................	92
	Document jam (MFC-260C only) ..................................................................	93
	Printer jam or paper jam ................................................................................	93
	Dial Tone detection........................................................................................	95
	Telephone line interference ...........................................................................	96
	Routine maintenance...........................................................................................	96
	Replacing the ink cartridges ..........................................................................	96
	Cleaning the outside of the machine .............................................................	98
	Cleaning the scanner.....................................................................................	99
	Cleaning the machine printer platen............................................................	100
	Cleaning the Paper Pick-up Roller ..............................................................	100
	Cleaning the print head ...............................................................................	101
	Checking the print quality ............................................................................	101
	Checking the print alignment .......................................................................	103
	Checking the ink volume .............................................................................	103
	Machine Information ..........................................................................................	104
	Checking the serial number.........................................................................	104
	Packing and shipping the machine ....................................................................	104
C	Menu and Features	107
	On-screen programming....................................................................................	107
	Menu table...................................................................................................	107
	Memory storage...........................................................................................	107
	Menu keys .........................................................................................................	107
	Menu Table........................................................................................................	109
	Entering Text .....................................................................................................	116

vii

D	Specifications	117
	General ..............................................................................................................	117
	Print media.........................................................................................................	119
	Fax.....................................................................................................................	120
	Copy ..................................................................................................................	122
	PhotoCapture Center™ .....................................................................................	123
	PictBridge ..........................................................................................................	124
	Scanner .............................................................................................................	125
	Printer ................................................................................................................	126
	Interfaces ...........................................................................................................	127
	Computer requirements .....................................................................................	128
	Consumable items .............................................................................................	129
E	Glossary	130
F	Index	133

viii

Section I

General

General Information	2
Loading documents and paper	6
General setup	17
Security features	21

1 General Information

Using the documentation

Thank you for buying a Brother machine! Reading the documentation will help you make the most of your machine.

Symbols and conventions used in the documentation

The following symbols and conventions are used throughout the documentation.

Bold	Bold typeface identifies specific
	keys on the machine’s control
	panel.
Italics	Italicized typeface emphasizes
	an important point or refers you
	to a related topic.
Courier	Text in the Courier New font
New	identifies messages on the
	LCD of the machine.

Warnings tell you what to do to prevent possible personal injury.

Electrical Hazard icons alert you to possible electrical shock.

Cautions specify procedures you must follow or avoid to prevent possible damage to the machine or other objects.

Notes tell you how you should respond to a situation that may arise or give tips about how the operation works with other features.

Improper Setup icons alert you to devices and operations that are not compatible with the machine.

Accessing the

Software User’s Guide

This User’s Guide does not contain all the information about the machine such as how to use Printer, Scanner and PC Fax. When you are ready to learn detailed information about these operations, read the Software User’s Guide that is on the CD-ROM.

Viewing Documentation

Viewing Documentation (For Windows®)

To view the documentation, from the Start menu, point to Brother, MFC-XXXX (where XXXX is your model name) from the programs group, and then choose

User’s Guides in HTML format.

If you have not installed the software, you can find the documentation by following the instructions below:

a Turn on your PC. Insert the Brother CD-ROM into your CD-ROM drive.

b If the model name screen appears, click your model name.

c If the language screen appears, click your language. The CD-ROM main menu will appear.

Note

If this window does not appear, use

Windows® Explorer to run the start.exe program from the root directory of the Brother CD-ROM.

d Click Documentation.

e Click the documentation you want to read.

HTML documents: Software User’s Guide in HTML format.

This format is recommended for viewing on your computer.

PDF documents: User’s Guide for stand-alone operations, Software User’s Guide in PDF format.

This format is recommended for printing the manuals. Click to go to the Brother Solution Center, where you can view or download the PDF documents. (Internet access and PDF Reader software are required.)

How to find Scanning instructions

There are several ways you can scan documents. You can find the instructions as follows:

Software User’s Guide

Scanning (For Windows® 2000 Professional/Windows® XP and Windows Vista™)

ControlCenter3 (For Windows® 2000 Professional/Windows® XP and Windows Vista™)

Scansoft™ PaperPort™ 11SE with OCR How-to-Guides

The complete ScanSoft™ PaperPort™ 11SE with OCR How-to-Guide can be viewed from the Help selection in the ScanSoft™ PaperPort™ 11SE with OCR application.

General Information

Viewing Documentation

(For Macintosh®)

a Turn on your Macintosh®. Insert the Brother CD-ROM into your CD-ROM drive. The following window will appear.

b Double-click the Documentation icon. c Double-click your language folder.

d Double-click the top page file to view the

Software User’s Guide in HTML format.

e Click the documentation you want to read.

Software User’s Guide

How to find Scanning instructions

There are several ways you can scan documents. You can find the instructions as follows:

Software User’s Guide

Scanning (For Mac OS® X 10.2.4 or greater)

ControlCenter2 (For Mac OS® X 10.2.4 or greater)

Presto!® PageManager® User’s Guide

Instructions for scanning directly from Presto!® PageManager®. The complete Presto!® PageManager® User’s Guide can be viewed from the Help selection in the Presto!® PageManager® application.

Chapter 1

MFC-260C Control panel overview

The MFC-235C and MFC-260C have the same control panel keys.

Note

Most of the illustrations in this User’s Guide show the MFC-260C.

1Fax keys

Redial/Pause

Redials the last number called. It also inserts a pause when programming quick dial numbers.

Tel/R

This key is used to have a telephone conversation after picking up the external handset during the F/T pseudo-ring.

Also, use this key to gain access to an outside line, or transfer a call to another extension when it is connected to a PBX.

2Dial Pad

Use these keys to dial telephone and fax numbers and as a keyboard for entering information into the machine.

The # key lets you temporarily switch the dialling mode during a telephone call from Pulse to Tone.

3Mode keys:

Fax

Lets you access Fax mode.

Scan

Lets you access Scan mode.

Copy

Lets you access Copy mode.

PhotoCapture

Lets you access PhotoCapture Center™ mode.

4Fax Resolution

Lets you temporarily change the resolution when sending a fax.

5Ink Management

Lets you clean the print head, check the print quality, and check the available ink volume.

6Start keys:

Colour Start

Lets you start sending faxes or making copies in full colour. Also lets you start a scanning operation (in colour or mono, depending on the scanning setting in the ControlCenter software).

Mono Start

Lets you start sending faxes or making copies in monochrome. Also lets you start a scanning operation (in colour or mono, depending on the scanning setting in the ControlCenter software).

7 Stop/Exit

Stops an operation or exits from a menu.

8Menu keys:

Lets you access the main menu to program the machine.

a Speed Dial

Lets you store, look up, and dial numbers in the memory.

General Information

Volume keys

d c

In Fax mode, you can press these keys to adjust the ring volume.

Press to scroll backward to a menu selection.

a or b

Press to scroll through the menus and options.

Clear/Back

Press to cancel the current setting.

Lets you choose a setting.

9Copy Options

Lets you temporarily change the copy settings when in copy mode.

10LCD (liquid crystal display)

Displays messages on the screen to help you set up and use your machine.

11Power Save

Lets you put the machine into Power Save mode.

2 Loading documents and paper

Loading documents

You can send a fax, make copies, and scan from the ADF (automatic document feeder) and from the scanner glass.

How to load documents

CAUTION

DO NOT pull on the document while it is feeding.

Using the ADF (MFC-260C only)

The ADF can hold up to 10 pages and feeds each sheet individually. Use standard

80 g/m2 paper and always fan the pages before putting them in the ADF.

Recommended environment

Temperature:	20 to 30° C
Humidity:	50% to 70%
Paper:	80 g/m2 A4

Document Sizes Supported

Length:	148 to 355.6 mm
Width:	148 to 215.9 mm
Weight:	64 to 90 g/m2

DO NOT use paper that is curled, wrinkled, folded, ripped, stapled, paper clipped, pasted or taped.

DO NOT use cardboard, newspaper or fabric.

Make sure documents written with ink are completely dry.

a Fan the pages well. Make sure you put the documents face down, top edge first in the ADF until you feel them touch the feed roller.

b Adjust the paper guides to fit the width of your documents.

c Unfold the ADF Document Output

Support Flap (1).

CAUTION

DO NOT leave thick documents on the scanner glass. If you do this, the ADF may jam.

Using the scanner glass

You can use the scanner glass to fax, copy or scan pages of a book or one page at a time.

Document Sizes Supported

Length:	Up to 297 mm
Width:	Up to 215.9 mm
Weight:	Up to 2 kg

How to load documents

Note

To use the scanner glass, the ADF must be empty.

a Lift the document cover.

b Using the document guidelines on the left, center the document face down on the scanner glass.

c Close the document cover.

Loading documents and paper

CAUTION
If you are scanning a book or thick
document, DO NOT slam the cover or
press on it.	2
	2

Scannable area

The scannable area depends on the settings in the application you are using. The figures below show the areas you cannot scan on Letter and A4 paper.

3 4

			2



Usage	Document	Top (1)	Left (3)
	Size	Bottom (2)	Right (4)
		Bottom (2)	Right (4)
Fax	Letter	3 mm	4 mm

	A4	3 mm	1 mm

Copy	Letter	3 mm	3 mm

	A4	3 mm	3 mm

Scan	Letter	3 mm	3 mm

	A4	3 mm	0 mm

Chapter 2

Acceptable paper and other media

The print quality can be affected by the type of paper you are using in the machine.

To get the best print quality for the settings you have chosen, always set the Paper Type to match the type of paper you load.

You can use plain paper, inkjet paper (coated paper), glossy paper, transparencies and envelopes.

We recommend testing various paper types before buying large quantities.

For best results, use Brother paper.

When you print on inkjet paper (coated paper), transparencies and photo paper, be sure to choose the correct media in the ‘Basic’ tab of the printer driver or in the Paper Type setting of the menu (See Paper Type on page 18).

When you print on Brother photo paper, load the instruction sheet included with the photo paper in the paper tray first, and then put the photo paper on the instruction sheet.

When you use transparencies or photo paper, remove each sheet at once to prevent smudging or paper jams.

Avoid touching the printed surface of the paper immediately after printing; the surface may not be completely dry and may stain your fingers.

Recommended media

To get the best print quality, we suggest using Brother paper. (See table below.)

If Brother paper is not available in your country, we recommend testing various papers before purchasing large quantities.

We recommend using ‘3M Transparency Film’ when you print on transparencies.

Brother paper

Paper Type		Item
A4	Plain	BP60PA

A4 Glossy Photo		BP61GLA

A4	Inkjet (Matte)	BP60MA

10 x 15 cm Glossy		BP61GLP

Handling and using media

Store paper in its original packaging, and keep it sealed. Keep the paper flat and away from moisture, direct sunlight and heat.

The coated side of photo paper is shiny. Avoid touching the shiny (coated) side. Load photo paper with the shiny side facing down.

Avoid touching either side of transparencies because they absorb water and perspiration easily, and this may cause decreased output quality. Transparencies designed for laser printers/copiers may stain your next document. Use only transparencies recommended for inkjet printing.

Improper Setup

DO NOT use the following kinds of paper:

•Damaged, curled, wrinkled, or irregularly shaped paper

1 2 mm or longer

•Extremely shiny or highly textured paper

•Paper already printed on by a printer

•Paper that cannot be arranged uniformly when stacked

•Paper made with a short grain

Loading documents and paper

Paper capacity of the output paper tray

Up to 50 sheets of 80 g/m2 A4 or 20 lb Letter paper.

Transparencies or photo paper must be

picked up from the output paper tray one page at a time to avoid smudging.

Chapter 2

Choosing the right media

Paper type and size for each operation

Paper Type	Paper Size			Usage
				Fax	Copy	Photo	Printer
						Capture
Cut Sheet	Letter	216	× 279 mm (8 1/2 × 11 in.)	Yes	Yes	Yes	Yes
	A4	210	× 297 mm (8.3 × 11.7 in.)	Yes	Yes	Yes	Yes
	Legal	216	× 356 mm (8 1/2 × 14 in.)	Yes	Yes	–	Yes
	Executive	184 × 267 mm (7 1/4 × 10 1/2 in.)		–	–	–	Yes
	JIS B5	182	× 257 mm (7.2 × 10.1 in.)	–	–	–	Yes
	A5	148	× 210 mm (5.8 × 8.3 in.)	–	Yes	–	Yes
	A6	105	× 148 mm (4.1 × 5.8 in.)	–	–	–	Yes

Cards	Photo	10 × 15 cm (4 × 6 in.)		–	Yes	Yes	Yes
	Photo 2L	13 × 18 cm (5 × 7 in.)		–	–	Yes	Yes
	Index Card	127	× 203 mm (5 × 8 in.)	–	–	–	Yes
	Post Card 1	100	× 148 mm (3.9 × 5.8 in.)	–	–	–	Yes
	Post Card 2	148	× 200 mm (5.8 × 7.9 in.)	–	–	–	Yes
	(Double)

Envelopes	C5	162	× 229 mm (6.4 × 9 in.)	–	–	–	Yes
	Envelope
	DL	110	× 220 mm (4.3 × 8.7 in.)	–	–	–	Yes
	Envelope
	COM-10	105	× 241 mm (4 1/8 × 9 1/2 in.)	–	–	–	Yes
	Monarch	98 × 191 mm (3 7/8 × 7 1/2 in.)		–	–	–	Yes
	JE4	105	× 235 mm (4.1 × 9.3 in.)	–	–	–	Yes
	Envelope

Transparencies	Letter	216	× 279 mm (8 1/2 × 11 in.)	–	Yes	–	Yes
	A4	210	× 297 mm (8.3 × 11.7 in.)	–	Yes	–	Yes

Loading documents and paper

Paper weight, thickness and capacity

Paper Type		Weight	Thickness	No. of sheets
Cut	Plain Paper	64 to 120 g/m2 (17 to 32 lb)	0.08 to 0.15 mm (0.003 to 0.006 in.)	100 1
Sheet					2
Sheet	Inkjet Paper	64 to 200 g/m2 (17 to 53 lb)	0.08 to 0.25 mm (0.003 to 0.01 in.)	20
	Inkjet Paper	64 to 200 g/m2 (17 to 53 lb)	0.08 to 0.25 mm (0.003 to 0.01 in.)	20
	Glossy Paper	Up to 220 g/m2 (Up to 58 lb)	Up to 0.25 mm (Up to 0.01 in.)	20
Cards	Photo Card	Up to 240 g/m2 (Up to 64 lb)	Up to 0.28 mm (Up to 0.01 in.)	20
	Index Card	Up to 120 g/m2 (Up to 32 lb)	Up to 0.15 mm (Up to 0.006 in.)	30
	Post Card	Up to 200 g/m2 (Up to 53 lb)	Up to 0.23 mm (Up to 0.01 in.)	30
Envelopes		75 to 95 g/m2 (20 to 25 lb)	Up to 0.52 mm (Up to 0.02 in.)	10
Transparencies		–	–	10

1Up to 50 sheets for Legal size paper 80 g/m2 (20 lb). Up to 100 sheets of 80 g/m2 (20 lb) paper.

Chapter 2

Loading paper and other media

a If the paper support flap is open, close it, and then pull the paper tray completely out of the machine.

Lift the output paper tray cover (1).

b Press and slide the paper side

guides (1) and paper length guide (2) to fit the paper size.

c Fan the stack of paper well to avoid paper jams and misfeeds.

Note

Always make sure the paper is not curled.

d Gently put the paper into the paper tray print side down and top edge first. Check that the paper is flat in the tray.

Note

When you use Legal size paper, press and hold the universal guide release button as you slide out the front of the paper tray.

e Gently adjust the paper side guides to the paper with both hands.

Make sure the paper side guides touch the sides of the paper.

Note

Be careful that you do not push the paper in too far; it may lift at the back of the tray and cause feed problems.

f Close the output paper tray cover.

g Slowly push the paper tray completely into the machine.

Loading documents and paper

h While holding the paper tray in place, pull out the paper support (1) until it clicks and unfold the paper support flap (2).

Note

Do not use the paper support flap for

Legal paper.

Chapter 2

Loading envelopes and post cards

Loading envelopes

Use envelopes that weigh from 75 to 95 g/m2.

Some envelopes need margin settings to be set in the application. Make sure you do a test print first.

CAUTION

DO NOT use any of the following types of envelope, as they will cause paper feed problems:

•That are of a baggy construction.

•That are embossed (have raised writing on them).

•That have clasps or staples.

•That are pre-printed on the inside.

Glue	Double flap

Occasionally you may experience paper feed problems caused by the thickness, size and flap shape of the envelopes you are using.

How to load envelopes and post cards

a Before loading, press the corners and sides of the envelopes or post cards to make them as flat as possible.

Note

If the envelopes or post cards are ‘double-feeding,’ put one envelope or post card in the paper tray at a time.

b Put the envelopes or post cards into the paper tray with the address side down and the leading edge in first as shown in the illustration. Slide the paper side guides (1) and paper length guide (2) to fit the size of the envelopes or post cards.

If you have problems when printing on envelopes, try the following suggestions:

a Open the envelope flap.

b Make sure the open flap is either to the side of the envelope or to the back edge of the envelope when printing.

c Adjust the size and margin in your application.

Removing small printouts from the machine

When the machine ejects small paper onto the output paper tray you may not be able to reach it. Make sure printing has finished, and then pull the tray completely out of the machine.

Loading documents and paper

Chapter 2

Printable area

The printable area depends on the settings in the application you are using. The figures below show the unprintable areas on cut sheet paper and envelopes. The machine can only print in the shaded areas when the Borderless print feature is available and turned on.

Cut Sheet Paper		Envelopes
3	4	3	4
1		1

2	2

	Top (1)	Bottom (2)	Left (3)	Right (4)
Cut Sheet	3 mm	3 mm	3 mm	3 mm

Envelopes	12 mm	24 mm	3 mm	3 mm

Note

The Borderless feature is not available for envelopes.

3 General setup

Power Save mode

When the machine is idle, you can put the machine into Power Save mode by pressing the Power Save key. You can still receive telephone calls in Power Save mode. For further information on receiving faxes in the power save condition, please see the table on page 17. If you want to do other operations, you must take the machine out of Power Save mode.

Note

If you have connected an external telephone or TAD, it is always available.

Putting your machine in Power Save mode

a Press and hold down the Power Save key. The LCD will show

Shutting Down. The LCD will stay on for a few seconds before going off.

Bringing your machine out of Power Save mode

a Press the Power Save key.

Note

•Even if you have put the machine into Power Save mode, it will periodically clean the print head to preserve print quality.

•If you unplug the AC power cord, no machine operations will be available.

•You can customize Power Save mode so that, apart from automatic head cleaning, no machine operations are available. (See

Power Save setting on page 17.)

Power Save setting

You can customize the machine's
Power Save key. The default mode is
Fax Receive:On. Your machine can	3
receive faxes or calls even when the machine	3

is in Power Save mode. If you do not want your machine to receive faxes or calls, turn this setting to Fax Receive:Off. (See

Power Save mode on page 17)

a Press Menu, 1, 6.

b Press a or b to choose

Fax Receive:On, or

Fax Receive:Off. Press OK.

c Press Stop/Exit.

On/Off	Receive	Available
setting	mode	operations
Fax Receive:	Fax Only	Fax Receive
On 1	External TAD	Fax Detect
(factory
setting)

	Manual	Fax Detect
	Fax/Tel 2
Fax Receive:	—	No machine
Off		operations will be
		available other
		than cleaning the
		print head.

1You cannot receive a fax with Mono Start or

Colour Start.

2You cannot receive a fax automatically if you have set the receive mode to Fax/Tel.

Chapter 3

Mode Timer

The machine has four temporary mode keys on the control panel: Fax, Scan, Copy and PhotoCapture. You can change the amount of time the machine takes after the last Scan, Copy or PhotoCapture operation before it returns to Fax mode. If you choose Off, the machine stays in the mode you used last.

a Press Menu, 1, 1.

b Press a or b to choose 0 Sec,

30 Secs, 1 Min, 2 Mins, 5 Mins or

Off. Press OK.

c Press Stop/Exit.

Paper settings

Paper Type

To get the best print quality, set the machine for the type of paper you are using.

a Press Menu, 1, 2.

b Press a or b to choose Plain Paper,

Inkjet Paper, Brother Photo,

Other Photo or Transparency. Press OK.

c Press Stop/Exit.

Note

The machine ejects paper with printed surfaces face up onto the paper tray in front of the machine. When you use transparencies or glossy paper, remove each sheet at once to prevent smudging or paper jams.

Paper Size

You can use five sizes of paper for printing copies: Letter, Legal, A4, A5, and 10 × 15 cm and three sizes for printing faxes: Letter, Legal and A4. When you change the size of paper you load in the machine, you will need to change the paper size setting at the same time so your machine can fit an incoming fax on the page.

a Press Menu, 1, 3.

b Press a or b to choose Letter, Legal,

A4, A5 or 10x15cm. Press OK.

c Press Stop/Exit.

Volume Settings

Ring Volume

You can choose a range of ring volume levels, from High to Off.

While in Fax mode , press d or c

to adjust the volume level. The LCD shows the current setting, and each key press will change the volume to the next level. The machine will keep the new setting until you change it.

You can also change the volume through the menu, by following the instructions below:

Setting the Ring Volume from the menu

a Press Menu, 1, 4, 1.

b Press a or b to choose Low, Med, High or Off.

Press OK.

c Press Stop/Exit.

General setup

Beeper Volume

When the beeper is on, the machine will beep when you press a key, make a mistake or after you send or receive a fax.

You can choose a range of volume levels, from High to Off.

a Press Menu, 1, 4, 2.	3
a Press Menu, 1, 4, 2.
b Press a or b to choose Low, Med, High
or Off.
Press OK.
c Press Stop/Exit.

Speaker Volume

You can choose a range of speaker volume levels, from High to Off.

a Press Menu, 1, 4, 3.

b Press a or b to choose Low, Med, High or Off.

Press OK.

c Press Stop/Exit.

Chapter 3

Automatic Daylight

Savings Time

You can set the machine to change automatically for daylight savings time. It will reset itself forward one hour in the Spring and backward one hour in the Autumn. Make sure you have set the correct date and time in the

Date&Time setting.

a Press Menu, 1, 5.

b Press a or b to choose On or Off. Press OK.

c Press Stop/Exit.

LCD display

LCD Contrast

You can adjust the LCD contrast for a sharper and more vivid display. If you are having difficulty reading the LCD, try changing the contrast setting.

a Press Menu, 1, 7.

b Press a or b to choose Light or Dark. Press OK.

c Press Stop/Exit.

4 Security features

TX Lock

TX Lock lets you prevent unauthorized access to the machine.

While TX Lock is On, the following operations are available:

Receiving faxes

While TX Lock is On, the following operations are NOT available:

Sending faxes

Copying

PC printing

Scanning

PhotoCapture

Operation from Control panel

Note

If you forget the TX Lock password, please call your Brother dealer for service.

Setting and changing the TX lock password

Note

If you have already set the password, you will not need to set it again.

Setting up the password a Press Menu, 2, 0, 1.

b Enter a 4-digit number for the password. Press OK.

c When the LCD shows Verify:, re-enter the password.

Press OK.

d Press Stop/Exit.

Changing the TX Lock password

a Press Menu, 2, 0, 1.

b Press a or b to choose Set Password. Press OK.

c Enter a 4-digit number for the current password.

Press OK.

d Enter a 4-digit number for a new password.

Press OK.

e When the LCD shows Verify:, re-enter the password.

Press OK.

f Press Stop/Exit.

Chapter 4

Turning the TX Lock on/off

Turning TX Lock on

a Press Menu, 2, 0, 1.

b Press a or b to choose Set TX Lock. Press OK.

c Enter the registered 4-digit password. Press OK.

The machine goes offline and the LCD shows TX Lock Mode.

Turning TX Lock off

a Press Menu.

b Enter the registered 4-digit password. Press OK.

TX lock is automatically turned off.

Note

If you enter the wrong password, the LCD shows Wrong Password and stays offline. The machine will stay in TX Lock mode until the registered password is entered.

Section II

Fax

Sending a fax	24
Receiving a Fax	30
Telephone and External devices	35
Dialling and storing numbers	43
Printing Reports	47

5 Sending a fax

Entering Fax mode

To enter fax mode, press (Fax), and the key will glow green.

Faxing from the ADF (MFC-260C only)

a Make sure you are in Fax mode .

b Put the document face down in the ADF. (See Loading documents on page 6.)

c Dial the fax number using the dial pad.

d Press Mono Start or Colour Start. The machine starts scanning the document.

Note

•To cancel, press Stop/Exit.

•If you send a black & white fax when the memory is full it will be sent in real time.

Faxing from the scanner glass

You can use the scanner glass to fax pages of a book one at a time. The documents can be up to letter or A4 size.

You cannot send multiple pages for colour faxes.

Note

(MFC-260C only)

Since you can only scan one page at a time, it is easier to use the ADF if you are sending a multiple page document.

a Make sure you are in Fax mode .

b Load your document on the scanner glass.

c Dial the fax number.

d Press Mono Start or Colour Start.

If you press Mono Start, the machine starts scanning the first page. Go to step e.

If you press Colour Start, the machine starts sending the document.

e Do one of the following:

To send a single page, press 2 to choose No (or press Mono Start again).

The machine starts sending the document.

To send more than one page, press 1 to choose Yes and go to step f.

f Put the next page on the scanner glass. Press OK.

The machine starts scanning the page. (Repeat step e and step f for each additional page.)

Faxing Letter size documents from the scanner glass

When documents are Letter size, you need to set Scan Size to Letter. If you do not, the side portion of the faxes will be missing.

a Make sure you are in Fax mode . b Press Menu, 2, 2, 0.

c Press a or b to choose Letter. Press OK.

d Press Stop/Exit.

Colour fax transmission

Your machine can send a colour fax to machines that support this feature.

colour faxes cannot be stored in the memory. When you send a colour fax, the machine will send it in real time (even if Real Time TX is set to Off).

Cancelling a fax in progress

If you want to cancel a fax while the machine is scanning, dialling or sending, press

Stop/Exit.

Sending a fax

Broadcasting (Monochrome only)

Broadcasting is when the same fax message is automatically sent to more than one fax number. You can include Groups, Speed Dial numbers and up to 50 manually dialled numbers in the same broadcast.

After the broadcast is finished, a Broadcast Report will be printed.

a Make sure you are in Fax mode .

b Load your document.

c Enter a number. Press OK.

You can use either a Speed Dial, a Group or a manually entered number using the dial pad.

d Repeat c until you have entered all the fax numbers you wish to broadcast to.

e Press Mono Start.

Note

•If you did not use up any of the numbers for Groups, you can ‘broadcast’ faxes to as many as 90 different numbers.

•The available memory will vary depending on the types of jobs in the memory and the number of locations used for broadcasting. If you broadcast to the maximum numbers available, you will not be able to use dual access.

•If the memory is full, press Stop/Exit to stop the job. If more than one page has been scanned, press Mono Start to send the portion that is in the memory.

Chapter 5

Cancelling a Broadcast in progress

a Press Menu, 2, 4.

The LCD will show the fax number being dialled.

XXXXXXXX

b Press OK.

The LCD will show the job number:

1.Clear 2.Exit

c Press 1 to clear.

The LCD will then show the Broadcast job number and 1.Clear 2.Exit.

d To cancel the Broadcast, press 1. e Press Stop/Exit.

Additional sending operations

Sending faxes using multiple settings

When you send a fax you can choose any combination of these settings: resolution, contrast, overseas mode and real time transmission.

a Make sure you are in Fax mode . b Load your document.

c Choose a setting you want to change in the Setup Send menu (Menu, 2, 2). Press OK.

d Choose the option you want for the setting.

Press OK.

e Do one of the following:

1.Yes 2.No

Press 1 to change another setting.

Press 2 when you have finished choosing your settings.

f Send the fax as normal.

Contrast

If your document is very light or very dark, you may want to change the contrast. For most documents the default setting Auto can be used. It automatically chooses the suitable contrast for your document.

Use Light when sending a light document. Use Dark when sending a dark document.

a Make sure you are in Fax mode . b Load your document.

c Press Menu, 2, 2, 1.

d Press a or b to choose Auto, Light or

Dark. Press OK.

Note

Even if you choose Light or Dark, the machine will send the fax using the Auto setting in any of the following conditions:

•When you send a colour fax.

•When you choose Photo as the Fax Resolution.

Changing fax resolution

The quality of a fax can be improved by changing the fax resolution. Resolution can be changed for the next fax or for all faxes.

To change the fax resolution for the next fax

a Make sure you are in Fax mode . b Load your document.

c Press Fax Resolution then a or b to choose the resolution.

Press OK.

Sending a fax

To change the default fax resolution

a Make sure you are in Fax mode . b Press Menu, 2, 2, 2.

c Press a or b to choose the resolution you want.

Press OK.

Note

You can choose four different resolution settings for monochrome faxes and two

for colour.	5

Monochrome
Standard	Suitable for most typed
	documents.
Fine	Good for small print and
	transmits a little slower than
	Standard resolution.
S.Fine	Good for small print or artwork
	and transmits slower than Fine
	resolution.
Photo	Use when the document has
	varying shades of grey or is a
	photograph. This has the
	slowest transmission.


Colour
Standard	Suitable for most typed
	documents.
Fine	Use when the document is a
	photograph. The transmission
	time is slower than Standard
	resolution.

If you choose S.Fine or Photo and then use the Colour Start key to send a fax, the machine will send the fax using the Fine setting.

Chapter 5

Dual access (Monochrome only)

You can dial a number and start scanning the fax into memory—even when the machine is sending from memory, receiving faxes or printing PC data. The LCD shows the new job number and available memory.

The number of pages you can scan into the memory will vary depending on the data that is printed on them.

Note

If the Out of Memory message appears while scanning documents, press

Stop/Exit to cancel or Mono Start to send the scanned pages.

Real time transmission

When you are sending a fax, the machine will scan the documents into the memory before sending. Then, as soon as the telephone line is free, the machine will start dialling and sending.

If the memory is full or you are sending a colour fax, the machine will send the document in real time (even if

Real Time TX is set to Off).

Sometimes, you may want to send an important document immediately, without waiting for memory transmission. You can set Real Time TX to On for all documents or Next Fax Only for the next fax only.

Note

In Real Time Transmission, the automatic redial feature does not work when using the scanner glass.

Sending in real time for all faxes

a Make sure you are in Fax mode . b Press Menu, 2, 2, 3.

3.Real Time TX

Realtime TX:On

c Press a or b to choose On (or Off). Press OK.

Sending in real time for the next fax only

a Make sure you are in Fax mode . b Press Menu, 2, 2, 3.

c Press a or b to choose

Next Fax Only. Press OK.

d Press a or b to choose Next Fax:Off or Next Fax:On.

e Press OK.

Note

In real time transmission, the automatic redial feature does not work when using the scanner glass.

Overseas Mode

If you are having difficulty sending a fax overseas due to possible interference on the telephone line, we recommend that you turn on the Overseas mode. After you send a fax using this feature, the feature will turn itself off.

a Make sure you are in Fax mode . b Load your document.

c Press Menu, 2, 2, 4.

d Press a or b to choose On (or Off). Press OK.

Checking and cancelling waiting jobs

You can check which jobs are still waiting in the memory to be sent and cancel a job. (If there are no jobs, the LCD shows

No Jobs Waiting.)

a Press Menu, 2, 4.

Any waiting jobs appear on the LCD.

b Do one of the following:

Press a or b to scroll through the jobs and choose the job you want to cancel.

Press OK to choose a job, and then press 1 to cancel it.

Press 2 to exit without cancelling.

c When you have finished, press

Stop/Exit.

Sending a fax

Sending a fax manually

Manual transmission lets you hear the dialling, ringing and fax-receiving tones while sending a fax.

a Make sure you are in Fax mode . b Load your document.

c Pick up the handset of an external telephone and listen for a dial tone.

d Dial the fax number you want to call.

e When you hear the fax tone, press

Mono Start or Colour Start.

If you load the document on the scanner glass, press 1 to send the fax.

1.Send 2.Receive

f Replace the handset.

Out of Memory message

If you get an Out of Memory message while scanning the first page of a fax, press Stop/Exit to cancel the fax.

If you get an Out of Memory message while scanning a subsequent page, you will have the option to press Mono Start to send the pages scanned so far, or to press Stop/Exit to cancel the operation.

Note

If you get an Out of Memory message while faxing and you do not want to delete your stored faxes to clear the memory, you can send the fax in real time. (See

Real time transmission on page 28.)

6 Receiving a Fax

Receive modes

You must choose a receive mode depending on the external devices and telephone services you have on your line.

Choosing the Receive Mode

By default, your machine will automatically receive any faxes that are sent to it. The diagram below will help you choose the correct mode. For more detailed information on the receive modes see

Using receive modes on page 31 and Receive mode settings on page 32.

Do you want to use the telephone features of your machine (if available) or

an external telephone or external telephone answering device connected on the same line as the machine?

Yes

Are you using the voice message function of an external telephone answering device?

Do you want the machine to answer fax and telephone calls automatically?

To set a receive mode follow the instructions below.

a Press Menu, 0, 1.

Fax Only

Manual

Fax/Tel

Yes

External TAD

Yes

b Press a or b to choose Fax Only, Fax/Tel, External TAD or Manual. Press OK.

c Press Stop/Exit.

The LCD will display the current receive mode.

12/10 11:53 Fax

1Current receive mode

Fax: Fax Only

Using receive modes

Some receive modes answer automatically (Fax Only and Fax/Tel). You may want to change the ring delay before using these modes see Ring Delay on page 32.

Fax only

Fax only mode will automatically answer every call. If the call is a fax your machine will receive it.

Fax/Tel

Fax/Tel mode helps you automatically manage incoming calls, by recognising whether they are fax or voice calls and dealing with them in one of the following ways:

Faxes will be automatically received.

Voice calls will start the F/T ring to tell you to pick up the line. The F/T ring is a fast double ring made by your machine.

Also see F/T Ring Time (Fax/Tel mode only) on page 32 and Ring

Delay on page 32.

Manual

Manual mode turns off all automatic answering functions unless you are using the BT Call sign feature.

To receive a fax in manual mode lift the handset of an external telephone or press Tel/R. When you hear fax tones (short repeating beeps), press Mono Start or Colour Start. You can also use the Fax Detect feature to receive faxes by lifting a handset on the same line as the machine.

Also see Fax Detect on page 33.

Receiving a Fax

External TAD

External TAD mode lets an external answering device manage your incoming calls. Incoming calls will be dealt with in one of the following ways:

Faxes will be automatically received.

Voice callers can record a message on the external TAD.

For more information see Connecting an external TAD (telephone answering device) on page 38.

Chapter 6

Receive mode settings

Ring Delay

The Ring Delay sets the number of times the machine rings before it answers in Fax Only or Fax/Tel mode. If you have external or extension telephones on the same line as the machine or subscribe to the telephone company’s BT Call Sign service, choose the maximum number of rings.

(See Operation from extension telephones on page 40 and Fax Detect on page 33.)

a Press Menu, 2, 1, 1.

b Press a or b to choose how many times the line rings before the machine answers (00-08 UK only).

Press OK.

If you choose 00, the line will not ring at all.

Note

The 00 setting is not available in Ireland.

c Press Stop/Exit.

F/T Ring Time (Fax/Tel mode only)

If you set the Receive Mode to Fax/Tel, you need to decide how long the machine will signal you with its special pseudo/double-ring when you have a voice call. If it's a fax call, the machine receives the fax.

This pseudo/double-ring happens after the initial ringing from the telephone company. Only the machine rings and no other telephones on the same line will ring with the special pseudo/double-ring. However, you can still answer the call on any telephone on the same line as the machine. (See

Operation from extension telephones on page 40.)

a Press Menu, 2, 1, 2.

b Press a or b to choose how long the machine will ring to alert you that you have a voice call (20, 30, 40 or 70 seconds).

Press OK.

c Press Stop/Exit.

Note

Even if the caller hangs up during the pseudo/double-ringing, the machine will continue to ring for the set time.

Fax Detect

If Fax Detect is On:

The machine receives a fax call automatically, even if you answer the call. When you see Receiving on the LCD or when you hear ‘chirps’ through the handset you are using, just replace the handset. Your machine will do the rest.

If Fax Detect is Off:

If you are at the machine and answer a fax call by lifting the handset, press Mono Start or Colour Start, then press 2 to receive the fax.

If you answered at an extension telephone, press l 5 1. (See Operation from extension telephones on page 40.)

Note

•If this feature is set to On, but your machine does not connect a fax call when you lift an extension or external telephone handset, press the Remote Activation Code l 5 1. At the machine, press

Mono Start or Colour Start.

•If you send faxes from a computer on the same telephone line and the machine intercepts them, set Fax Detect to Off.

a Press Menu, 2, 1, 3.

b Press a or b to choose On (or Off). Press OK.

c Press Stop/Exit.

Receiving a Fax

Additional receiving operations

Printing a reduced incoming fax

If you choose On, the machine automatically reduces each page of an incoming fax to fit on one page of A4, Letter or Legal size paper.

The machine calculates the reduction ratio by using the page size of the fax and your Paper Size setting (Menu, 1, 3).

a Make sure you are in Fax mode	.	6
		6

b Press Menu, 2, 1, 5.

5.Auto Reduction

c Press a or b to choose On or Off. Press OK.

d Press Stop/Exit.

Chapter 6

Receiving faxes into memory

As soon as the paper tray becomes empty during fax reception, the screen will display No Paper Fed, asking you to put paper in the paper tray. (See Loading paper and other media on page 12.) If you are unable to put paper in the paper tray the following will happen:

If Memory Receive is On:

The machine will carry on receiving the fax, with the remaining pages being stored in memory, if enough memory is available. Further incoming faxes will also be stored into memory until the memory is full. When the memory is full the machine will stop automatically answering calls. To print the faxes, put fresh paper in the tray.

If Memory Receive is Off:

The machine will carry on receiving the fax, with the remaining pages being stored in memory, if enough memory is available. The machine will then stop automatically answering calls until fresh paper is put in the paper tray. To print the last fax you received, put fresh paper in the tray.

a b c

Make sure you are in Fax mode.

Press Menu, 2, 1, 6.

Press a or b to choose On or Off. Press

OK.

Press Stop/Exit.

7 Telephone and External devices

Voice Operations

Tone or pulse

If you are using an external telephone and have a pulse dialling service, but need to send tone signals (for example, for telephone banking), follow the instructions below. If you have Touch Tone service, you will not need this feature to send tone signals.

a Lift the handset of the external telephone.

b Press # on the control panel of your machine. Any digits dialled after this will send tone signals.

When you hang up, the machine will return to the pulse dialling service.

Fax/Tel mode in Power Save mode

When the machine is in Power Save mode you can receive faxes if the Power Save setting is Fax Receive:On. (See Power Save setting on page 17.)

Fax/Tel mode does not work in power save
mode. The machine will not answer
telephone or fax calls and will keep ringing. If
you are at an external or extension
telephone, lift the handset and talk. If you
hear fax tones, hold the handset until Fax
Detect activates your machine. If the other
party says they want to send you a fax,
activate the machine by pressing l 5 1.	7
	7

Fax/Tel mode

When the machine is in Fax/Tel mode, it will use the F/T Ring Time (pseudo/double-ringing) to alert you to pick up a voice call.

If you are at an external telephone, lift the handset of the external telephone, and then press Tel/R to answer.

If you are at an extension telephone, you'll need to lift the handset during the F/T Ring Time and then press # 5 1 between the pseudo/double-rings. If no one is on the line, or if someone wants to send you a fax, send the call back to the machine by pressing

l 5 1.

Chapter 7

Telephone services

Setting the telephone Line

Type

If you are connecting the machine to a line that features PBX or ISDN to send and receive faxes, it is necessary to change the Telephone Line Type accordingly by completing the following steps.

a Press Menu, 0, 6.

0.Initial Setup

6.Phone Line Set

b Press a or b to choose PBX, ISDN (or Normal). Press OK.

c Press Stop/Exit.

PBX and TRANSFER

The machine is initially set to Normal, which lets the machine connect to a standard PSTN (Public Switched Telephone Network) line.

However, many offices use a central telephone system or Private Branch Exchange (PBX). Your machine can be connected to most types of PBX. The machine’s recall feature supports timed break recall only (TBR). TBR will work with most PBX systems allowing you to gain access to an outside line, or transfer calls to another extension. The feature works when Tel/R is pressed.

Note

You can program a Tel/R key press as part of a number stored in a Speed Dial location. When programming the

Speed Dial number press Tel/R first (the screen displays “!”) then enter the telephone number. If you do this, you do not need to press Tel/R each time before you dial using a Speed Dial location. (See

Storing Speed Dial numbers on page 45.) However, if PBX is not chosen in the Telephone Line Type setting, you cannot use the Speed Dial number that Tel/R press is programmed into.

BT Call Sign (For U.K. only)

This machine feature lets you use the BT Call Sign subscriber service which allows you to have at least two separate telephone numbers on one telephone line. Each telephone number has its own distinctive ringing pattern, so you know which telephone number is ringing. This is one way you can have a separate telephone number for your machine.

Your machine has a BT Call Sign compatible distictive ringing functions, allowing you to dedicate a second telephone number (on the same telephone line) just for receiving faxes.

Note

•You can switch BT Call Sign off temporarily, then turn it back on. When you get a new fax number, make sure you reset this function. This machine will automatically answer incoming calls that use your new fax number.

•When you set the BT Call Sign feature to ON, the receive mode is set to Manual automatically. Manual mode will not respond to incoming telephone calls, since the number you use for telephone calls will use the normal ring pattern.

To enable the machine to work with BT Call Sign (With your external telephone only)

a Press Menu, 2, 0, 3.

0.Miscellaneous

3.BT Call Sign

b Press a or b to choose On (or Off). Press OK.

c Press Stop/Exit.

Note

If you turn off BT Call Sign, the receive mode stays in Manual. You will need to set receive mode again. (See Choosing the Receive Mode on page 30)

Telephone and External devices

Caller ID (For U.K. and Ireland only)

The Caller ID feature lets you use the Caller ID subscriber service offered by many local telephone companies. Call your telephone company for details. This service shows the telephone number, or name if it is available, of your caller as the line rings.

After a few rings, the LCD shows the telephone number of your caller (and name, if available). Once you answer a call, the Caller ID information disappears from the LCD, but the call information stays stored in the Caller ID memory.

You will see the number (or name) on the LCD.

	The ID Unknown message means the	7
	call originated outside your Caller ID	7
	call originated outside your Caller ID
	service area.

The ID Withheld message means the caller has intentionally blocked transmission of information.

You can print a list of the Caller ID information received by your machine. (See Printing the Caller ID List on page 38.)

Note

The Caller ID service varies with different carriers. Call your local telephone company to find out about the kind of service available in your area.

Chapter 7

Setting the Caller ID to On

If you have Caller ID on your line, then this function should be set to On to display the caller’s phone number on the LCD as the telephone rings.

a Press Menu, 2, 0, 4.

b Press a or b to choose On (or Off). Press OK.

c Press Stop/Exit.

Viewing the Caller ID List

Your machine stores information for the last thirty calls in the Caller ID list. You can view or print this list. When the thirty-first call comes in to the machine, it replaces information about the first call.

a Press Menu, 2, 0, 4.

b Press a or b to choose Display #. Press OK.

The Caller ID of the last call will appear on the display. If no ID is stored, the beeper will sound and No Caller ID will appear on the display.

c Press a or b to scroll through the Caller ID memory to choose the Caller ID you want to view, and then press OK.

The LCD shows the caller's number or name and the date and time of the call.

d To finish viewing, press Stop/Exit.

Printing the Caller ID List

a Press Menu, 2, 0, 4.

b Press a or b to choose Print Report. Press OK.

If no ID is stored, the beeper will sound and No Caller ID will appear on the LCD.

c Press Mono Start or Colour Start.

d After printing has finished, press

Stop/Exit.

Connecting an external TAD (telephone answering device)

You may choose to connect an external answering device. However, when you have an external TAD on the same telephone line as the machine, the TAD answers all calls and the machine ‘listens’ for fax calling (CNG) tones. If it hears them, the machine takes over the call and receives the fax. If it does not hear CNG tones, the machine lets the TAD continue playing your outgoing message so your caller can leave you a voice message.

The TAD must answer within four rings (the recommended setting is two rings). The machine cannot hear CNG tones until the TAD has answered the call, and with four rings there are only 8 to 10 seconds of CNG tones left for the fax ‘handshake’. Make sure you carefully follow the instructions in this guide for recording your outgoing message. We do not recommend using the toll saver feature on your external answering machine if it exceeds five rings.

Note

If you do not receive all your faxes, cut the Ring Delay setting on your external TAD.

1TAD

When the TAD answers a call, the LCD shows

Telephone.

Improper Setup

DO NOT connect a TAD elsewhere on the same telephone line.

Connections

The external TAD must be connected as shown in the previous illustration.

a Set your external TAD to one or two rings. (The machine's Ring Delay setting does not apply.)

b Record the outgoing message on your external TAD.

c Set the TAD to answer calls.

d Set the Receive Mode to

External TAD. (See Choosing the Receive Mode on page 30.)

Recording an outgoing message (OGM) on an external TAD

Timing is important in recording this message. The message sets up the ways to handle both manual and automatic fax reception.

a Record 5 seconds of silence at the beginning of your message. (This allows your machine time to listen for the fax CNG tones of automatic transmissions before they stop.)

b Limit your speaking to 20 seconds.

Telephone and External devices

Note

We recommend beginning your OGM with an initial 5-second silence because the machine cannot hear fax tones over a resonant or loud voice. You may try omitting this pause, but if your machine has trouble receiving, then you must re-record the OGM to include it.

Multi-line connections (PBX)

We suggest you ask the company who installed your PBX to connect your machine. If you have a multi line system we suggest you ask the installer to connect the unit to the last line on the system. This prevents the machine being activated each time the

system receives telephone calls. If all 7 incoming calls will be answered by a

switchboard operator we recommend that you set the Receive Mode to Manual.

We cannot guarantee that your machine will operate properly under all circumstances when connected to a PBX. Any difficulties with sending or receiving faxes should be reported first to the company who handles your PBX.

Note

Make sure the Telephone Line Type is set to PBX. (See Setting the telephone Line Type on page 36.)

Chapter 7

External and extension telephones

Connecting an external or extension telephone

You can connect a separate telephone as shown in the diagram below.

1Extension telephone

2External telephone

When you are using an external telephone, the LCD shows Telephone.

Operation from extension telephones

If you answer a fax call on an extension or an external telephone plugged into the correct socket on the machine, you can make your machine take the call by using the Remote Activation Code. When you press the Remote Activation Code l 5 1, the machine starts to receive the fax.

If the machine answers a voice call and pseudo/double-rings for you to take over, use the Remote Deactivation Code # 5 1 to take the call at an extension telephone. (See F/T Ring Time (Fax/Tel mode only) on page 32.)

If you answer a call and no one is on the line:

You should assume that you're receiving a manual fax.

Press l 5 1 and wait for the chirp or until the LCD shows Receiving, and then hang up.

Note

You can also use the Fax Detect feature to make your machine automatically take the call. (See Fax Detect on page 33)

Using extension telephones (For U.K. only)

Your premises may already be wired with parallel extension telephones, or you may plan to add extension telephones to your line, as well as your machine. While the simplest arrangement is a straightforward parallel connection, there are some problems with this arrangement, the most obvious of which is inadvertent interruption of a facsimile transmission caused by someone picking up an extension telephone to make an outgoing call. Also, Remote Activation Code may not operate reliably in such a simple configuration.

This machine may also be set to make a delayed transmission (i.e. a transmission at a pre-set time). This pre-set job may coincide with someone picking up an extension handset.

These problems can easily be eliminated, if you arrange modification of your extension wiring circuit, such that extension devices are connected ‘downstream’ of your machine in a master/slave configuration (see fig. 2). In this configuration the machine can always detect whether a telephone is in use. Thus it will not attempt to seize the line during that time. This is known as ‘telephone off-hook detection.’

The inadvisable configuration is shown in figure 1, and the recommended master/slave configuration is shown in figure 2.

This new connection configuration can be arranged by contacting BT, Kingston upon Hull Telecommunications, your PBX maintainer or a qualified telephone installation company as appropriate. Simply explained, the extension telephone circuit should be terminated on a normal modular plug (BT 431A style), which in turn should be put into the modular socket of the white ‘T’-shaped connector provided as part of the line cord assembly.

Telephone and External devices

Inadvisable connection of extension sockets (Fig. 1.)

1	2	1	3
			3

FAX

1Extension socket

2Master socket

3Incoming line

Recommended connection of extension sockets (Fig. 2.)

1	1	2	3
			3

FAX

1Extension socket

2Master socket

3Incoming line

The fax machine must be plugged into master socket.

Note

These telephones are now connected as external devices (see Connecting an external or extension

telephone on page 40), because they are connected to the fax machine via the T-connector.

Chapter 7

Using a cordless external telephone

Once the base unit of the cordless telephone has been connected to the same telephone line as the machine (see External and extension telephones on page 40), it is easier to answer calls during the Ring Delay if you carry the cordless handset around with you.

If you let the machine answer first, you will have to go to the machine so you can press Tel/R to send the call to the cordless handset.

Using remote codes

Remote Activation Code

If you answer a fax call on an extension or external telephone, you can tell your machine to receive it by dialling the Remote Activation Code l 5 1. Wait for the chirping sounds then replace the handset. See Fax

Detect on page 33. Your caller will have to press Start to send the fax.

Remote Deactivation Code

If you receive a voice call and the machine is in F/T mode, it will start to sound the F/T (double) ring after the initial ring delay. If you pick up the call on an extension telephone you can turn the F/T ring off by pressing # 5 1 (make sure you press this between the rings).

Changing the remote codes

If you want to use Remote Activation, you have to turn on the remote codes. The preset Remote Activation Code is l 5 1. The preset Remote Deactivation Code is # 5 1. If you want to, you can replace them with your own codes.

a Press Menu, 2, 1, 4.

1.Setup Receive

4.Remote Codes

b Press a or b to choose On (or Off). Press OK.

c Enter the new Remote Activation Code. Press OK.

d Enter the new Remote Deactivation Code.

Press OK.

e Press Stop/Exit.

Note

•If you are always disconnected when accessing your external TAD remotely, try changing the Remote Activation Code and Remote Deactivation Code to another three-digit code using the numbers 0-9, l,

•Remote Codes might not work with some telephone systems.

8 Dialling and storing numbers

How to Dial

Manual dialling

Press all of the digits of the fax number.

Speed Dialling

a Press Speed Dial.

b Press OK and the # (hash) key, and then the two digit Speed Dial number.

Note

If the LCD shows Not Registered when you enter a Speed Dial number, a number has not been stored at this location.

Search

You can search for names you have stored in the Speed-Dial memories.

Press Speed Dial. Press OK and the navigation keys to search numerically, or use the dial pad to search alphabetically.

1To search numerically.

2To search alphabetically, you can use the dial pad to enter the first letter of the name you are looking for.

Chapter 8

Fax Redial

If you are sending a fax manually and the line is busy, press Redial/Pause, and then press

Mono Start or Colour Start to try again. If you want to make a second call to the last number dialled, you can save time by pressing Redial/Pause and Mono Start or Colour Start.

Redial/Pause only works if you dialled from the control panel.

If you are sending a fax automatically and the line is busy, the machine will automatically redial up to three times at five minute intervals.

Note

In Real Time Transmission the automatic redial feature does not work when using the scanner glass.

Storing numbers

You can set up your machine to do the following types of easy dialling: Speed Dial and Groups for broadcasting faxes. When you dial a Quick Dial number, the LCD shows the name, if you stored it, or the number.

Note

If you lose electrical power, the Quick Dial numbers that are in the memory will not be lost.

Storing a pause

Press Redial/Pause to put a 3.5-second pause between numbers. If you are dialling overseas, you can press Redial/Pause as many times as needed to increase the length of the pause.

Storing Speed Dial numbers

You can store up to 40 2-digit Speed Dial locations with a name. When you dial you will only have to press a few keys (For example: Speed Dial, OK, #, the two-digit number, and

Mono Start or Colour Start).

a Press Speed Dial and a or b to choose

Set Speed Dial. Press OK.

b Use the dial pad to enter a 2-digit Speed Dial location number (01-40). Press OK.

c Enter the fax or telephone number (up to 20 digits).

Press OK.

d Do one of the following:

Enter the name (up to 16 characters) using the dial pad.

Press OK. (To help you enter letters, see Entering Text on page 116.)

To store the number without a name, press OK.

e Do one of the following:

To store another Speed Dial number, go to step b.

To finish the setting, press

Stop/Exit.

Dialling and storing numbers

Changing Speed Dial numbers

If you try to store a Speed Dial number where a number has already been stored, the LCD will show the name or number that has been stored there, and will ask you to do one of the following:

Press 1 to change the stored number.

#05:MIKE

1.Change 2.Exit

Press 2 to exit without making a change.

If you chose 1, you will be able to change the stored number and name, or enter a new one. Follow the instructions below:

a Enter a new number. Press OK.

b Enter a new name. Press OK.

To change a character, use d or c to position the cursor under the character you want to change, then press Clear/Back. Re-enter the character.

To finish the setting, press Stop/Exit.

Chapter 8

Setting up groups for broadcasting

If you regularly want to send the same fax message to many fax numbers you can set up a Group. Groups are stored on a Speed Dial number. Each group uses up a Speed Dial location. You can then send the fax message to all the numbers stored in a

group just by entering a Speed Dial number, and then pressing Mono Start.

Before you can add numbers to a Group, you need to store them as Speed Dial numbers. You can have up to six small Groups, or you can assign up to 39 numbers to one large Group.

a Press Speed Dial and a or b to choose

Setup Groups. Press OK.

b Use the dial pad to enter the two-digit Speed Dial number where you want to store the Group.

Press OK.

c Use the dial pad to enter a Group number (1 to 6).

Press OK.

Setup Group:G0_

d To add Speed Dial numbers follow the instructions below:

For example, for Speed Dial numbers 05 and 09. Press Speed Dial, 05,

Speed Dial, 09.

The LCD shows: #05#09.

G01:#05#09

e Press OK when you have finished adding numbers.

f Use the dial pad to enter a name for the Group.

Press OK.

Note

You can easily print a list of all your Speed Dial numbers. Numbers that are part of a group will be marked in the GROUP column. (See How to print a report on page 48.)

Combining Quick Dial numbers

You can combine more than one Quick Dial number when you dial. This feature may be useful if you need to dial an access code for a cheaper rate long distance carrier.

For example, you might have stored ‘555’ on Speed Dial #03 and ‘7000’ on Speed Dial #02. You can use them both to dial ‘555-7000’ if you press the following keys:

Speed Dial, OK, #03, Speed Dial, #02, and Start.

Numbers can be added manually by entering them on the dial pad:

Speed Dial, OK, #03, 7, 0, 0, 1 (on the dial pad), and Start.

This would dial ‘555–7001’. You can also add a pause by pressing the Redial/Pause key.

9 Printing Reports

Fax reports

You need to set up the Transmission Verification Report and Journal Period using the Menu key.

Transmission Verification

Report

You can use the Transmission Report as proof that you sent a fax. This report lists the time and date of transmission and whether the transmission was successful (OK). If you choose On or On+Image, the report will print for every fax you send.

If you send a lot of faxes to the same place, you may need more than the job numbers to know which faxes you must send again.

Choosing On+Image or Off+Image will print a section of the fax's first page on the report to help you remember.

When the Verification Report is turned Off or Off+Image, the Report will only print if there is a transmission error, with ERROR in the RESULT column.

a Press Menu, 2, 3, 1.

b Press a or b to choose Off+Image, On,

On+Image or Off. Press OK.

c Press Stop/Exit.

Fax Journal (activity report)

You can set the machine to print a journal at specific intervals (every 50 faxes, 6, 12 or 24 hours, 2 or 7 days). If you set the interval to Off, you can still print the report

Reports on page 48. The default setting is

Every 50 Faxes.

a Press Menu, 2, 3, 2.

b Press a or b to choose an interval. Press OK.

(If you choose 7 days, the LCD will ask you to choose the first day for the 7-day countdown.)

6, 12, 24 hours, 2 or 7 days

The machine will print the report at the chosen time and then erase all jobs from its memory. If the machine's memory becomes full with

200 jobs before the time you chose 9 has passed, the machine will print

the Journal early and then erase all jobs from the memory. If you want an extra report before it is due to print, you can print it without erasing the jobs from the memory.

Every 50 Faxes

The machine will print the Journal when the machine has stored 50 jobs.

c Enter the time to start printing in 24-hour format.

Press OK.

(For example: enter 19:45 for 7:45 PM.)

d Press Stop/Exit.

Chapter 9

Reports

The following reports are available:

1.XMIT Verify

Prints a Transmission Verification Report for your last transmission.

2.Help List

A help list about how to quickly program your machine.

3.Quick Dial

Lists names and numbers stored in the Speed Dial memory, in numerical order.

4.Fax Journal

Lists information about the last incoming and outgoing faxes.

(TX: Transmit.) (RX: Receive.)

5.User Settings

Lists your settings.

How to print a report

a b

Press Menu, 5.

Do one of the following:

Press a or b to choose the report you want. Press OK.

Enter the number of the report you want to print. For example, press 2 to print the help list.

c d

Press Mono Start.

Press Stop/Exit.

Section III

Copy

Making copies

10 Making copies

How to copy

Entering Copy mode

Press (Copy) to enter Copy mode. The

default setting is Fax. You can change the number of seconds or minutes that the machine stays in Copy mode. (Mode Timer on page 18.)

The LCD shows the default copy setting:

Making multiple copies

You can make up to 99 copies.

a Make sure you are in Copy mode .

b Load your document.

(See Loading documents on page 6.)

c Use the dial pad to enter the number of copies (up to 99).

d Press Mono Start or Colour Start.

Note

(MFC-260C only)

To sort your copies, press the

Copy Options key. (See Sorting copies using the ADF (Monochrome only) (MFC-260C only) on page 54.)

Stop copying

1	2	3	To stop copying, press Stop/Exit.

1Copy Ratio

2Quality

3No of Copies

Making a single copy

a Make sure you are in Copy mode .

b Load your document.

(See Loading documents on page 6.) c Press Mono Start or Colour Start.

Copy options

When you want to quickly change the copy settings temporarily for the next copy, use the

Copy Options key.

The machine returns to its default settings 1 minute after it finishes copying, or if the mode timer returns the machine to Fax mode. For more information see Mode

Timer on page 18.

		Making copies

Press	Menu	Options	Page
	selection
Press	Quality	Normal	52
		Fast
		Best

	Enlarge	50%/69%/78%/	52
	/Reduce	83%/93%/97%/
		100%/104%/
		142%/186%/
		198%/200%/
		Custom(25-400%)

	Paper Type	Plain Paper	56
		Inkjet Paper
		Brother Photo
		Other Photo
		Transparency

	Paper Size	Letter	56
		Legal
		A4
		A5
		10(W) x 15(H)cm

	Brightness	- nnonn +	55
	Stack/Sort	Stack	54	10
	Stack/Sort	Stack	54
		Sort

	Page Layout	Off(1 in 1)	53
		2 in 1 (P)
		2 in 1 (L)
		4 in 1 (P)
		4 in 1 (L)
		Poster(3 x 3)

	No. of	No. of Copies:
	Copies	01
		(01 - 99)

Note

You can save the copy settings you use most often by setting them as default. You can find instructions on how to do this in the section for each feature.

Chapter 10

Changing copy speed and quality

You can choose from a range of quality settings. The default setting is Normal.

To temporarily change the quality setting, follow the instruction below:

Press Normal Normal is the recommended mode for ordinary print outs. This produces good copy quality with good copy speed.

Fast Fast copy speed and lowest ink consumption. Use to save time printing documents to be proof-read, large documents or many copies.

Best Use best mode to copy precise images such as photographs. This provides the highest resolution and the slowest speed.

a Make sure you are in Copy mode . b Load your document.

c Use the dial pad to enter the number of copies (up to 99).

d Press Copy Options and a or b to choose Quality.

Press OK.

e Press a or b to choose Normal, Best or Fast quality. Press OK.

f Press Mono Start or Colour Start.

To change the default setting, follow the instruction below:

a Press Menu, 3, 1.

1.Quality

b Press a or b to choose Normal, Best or Fast quality. Press OK.

c Press Stop/Exit.

Enlarging or reducing the image copied

You can choose the following enlargement or reduction ratios:

Custom(25-400%) allows you to enter a ratio from 25% to 400%.

Auto sets the machine to calculate the reduction ratio that best fits the size of paper.

Press	Custom(25-400%)
	200%

	198%	10x15cmiA4
and then a or b to
and then a or b to	186%10x15cmiLTR
choose
choose	142%	A5iA4
Enlarge/Reduce	142%	A5iA4

	104%	EXEiLTR
	104%	EXEiLTR

100%

97% LTRiA4

93% A4iLTR

83% LGLiA4

78% LGLiLTR

69% A4iA5

50%

To enlarge or reduce the next copy follow the instruction below:

a Make sure you are in Copy mode . b Load your document.

c Use the dial pad to enter the number of copies (up to 99).

d Press Copy Options and a or b to choose Enlarge/Reduce. Press OK.

e Do one of the following:

Press a or b to choose the enlargement or reduction ratio you want. Press OK.

Press a or b to choose

Custom(25-400%). Press OK. Use the dial pad to enter an enlargement or reduction ratio from 25% to 400%. (For example, press 5 3 to enter 53%.) Press OK.

f Press Mono Start or Colour Start.

Note

Page Layout Options are not available with Enlarge/Reduce.

Making N in 1 copies or a poster

The N in 1 copy feature can help you save paper by letting you copy two or four pages onto one printed page.

You can also produce a poster. When you use the poster feature your machine divides your document into sections, then enlarges the sections so you can assemble them into a poster. If you want to print a poster, use the scanner glass.

Important

Please make sure paper size is set to

Letter, Legal or A4.

You cannot use the Enlarge/Reduce setting with the N in 1 and Poster features.

N in 1 colour copies are not available.

(P) means Portrait and (L) means Landscape.

You can only make one poster copy at a time.

Making copies

a Make sure you are in Copy mode . b Load your document.

c Use the dial pad to enter the number of copies (up to 99).

d Press Copy Options and a or b to choose Page Layout.

Press OK.

e Press a or b to choose						Off(1 in 1),
2	in	1	(P), 2	in	1	(L),
4	in	1	(P), 4	in	1	(L) or

Poster(3 x 3).

Press OK.

f Press Mono Start to scan the document. You can also press Colour Start if you are using Poster layout.

If you are making a poster or placed the document in the ADF, the machine scans the pages and starts printing.

If you are using the scanner glass, go to g.

g After the machine scans the page, press	10
1 to scan the next page.

Next Page?

1.Yes 2.No

h Put the next document on the scanner glass. Press OK.

Repeat g and h for each page of the layout.

Set Next Page

Then Press OK

i After all the pages have been scanned, press 2 to finish.

Chapter 10

Place your document face down in the direction shown below:

2 in 1 (P)

2 in 1 (L)

4 in 1 (P)

4 in 1 (L)

Poster (3x3)

You can make a poster size copy of a photograph.

Sorting copies using the ADF (Monochrome only) (MFC-260C only)

You can sort multiple copies. Pages will be sorted in the order 1 2 3, 1 2 3, 1 2 3, and so on.

a Make sure you are in Copy mode . b Load your document.

c Use the dial pad to enter the number of copies (up to 99).

d Press Copy Options and a or b to choose Stack/Sort.

Press OK.

e Press a or b to choose Sort. Press OK.

f Press Mono Start.

Note

Page Layout Options are not available with Stack/Sort.

Adjusting Brightness,

Contrast and Colour

Brightness

To temporarily change the brightness setting, follow the instructions below:

a Make sure you are in Copy mode . b Load your document.

c Use the dial pad to enter the number of copies (up to 99).

d Press Copy Options and a or b to choose Brightness.

Press OK.

-nnonn+ e

e Press a or b to make a lighter or darker copy. Press OK.

f Press Mono Start or Colour Start.

To change the default setting follow the instructions below:

a Press Menu, 3, 2.

b Press a or b to make a lighter or darker copy. Press OK.

c Press Stop/Exit.

Contrast

Adjust the contrast to help an image look sharper and more vivid.

a Press Menu, 3, 3.

3.Contrast

b Press a or b to change the contrast. Press OK.

c Press Stop/Exit.

Making copies

Colour saturation

a Press Menu, 3, 4.

4.Color Adjust

b Press a or b to choose 1.Red, 2.Green or 3.Blue. Press OK.

c Press a or b to change the colour saturation. Press OK.

d Do one of the followings:

Return to b to choose the next colour.

Press Stop/Exit.

Chapter 10

Paper options

Paper type

If you are copying on special paper, set the machine for the type of paper you are using to get the best print quality.

a Make sure you are in Copy mode . b Load your document.

c Use the dial pad to enter the number of copies (up to 99).

d Press Copy Options and a or b to choose Paper Type.

Press OK.

e Press a or b to choose the type of paper you are using (Plain Paper,

Inkjet Paper, Brother Photo,

Other Photo or Transparency). Press OK.

f Press Mono Start or Colour Start.

Note

To change the default paper type setting see Paper Type on page 18.

Paper size

If copying on paper other than A4 size, you will need to change the paper size setting. You can copy on Letter, Legal, A4, A5 or Photo [10cm (W) × 15cm (H)] paper.

a Make sure you are in Copy mode . b Load your document.

c Use the dial pad to enter the number of copies (up to 99).

d Press Copy Options and a or b to choose Paper Size.

Press OK.

e Press a or b to choose the size of paper you are using Letter, Legal, A4, A5

or 10(W) x 15(H)cm. Press OK.

f Press Mono Start or Colour Start.

Note

To change the default paper size setting see Paper Size on page 18.

Section IV

Direct Photo Printing

Printing photos from a memory card or	58
USB Flash memory drive	58
Printing photos from a camera	66

11 Printing photos from a memory card or USB Flash memory drive

Note

The MFC-235C only supports a USB Flash memory drive.

PhotoCaptureCenter™

Operations

Using a memory card or USB Flash memory drive

Your Brother machine has media drives (slots) for use with popular digital camera

media: CompactFlash®, Memory Stick®, Memory Stick Pro™, SecureDigital™, MultiMediaCard™, xD-Picture Card™ and a USB Flash memory drive.

Printing from a memory card or USB Flash memory drive without a PC

Even if your machine is not connected to your computer, you can print photos directly from digital camera media or USB Flash Memory drive. (See How to print from a memory card or USB Flash memory drive on page 61.)

Using PhotoCapture Center™ from your computer

You can access a memory card or USB Flash memory drive that is inserted in front of the machine from your PC.

(See PhotoCapture Center™ for Windows® or Remote Setup & PhotoCapture Center™

for Macintosh® in the Software User's Guide on the CD-ROM.)

CompactFlash®	Memory Stick®
	Memory Stick Pro™

SecureDigital™

xD-Picture Card™

MultiMediaCard™

22 mm or less

11 mm or less

USB Flash memory drive

miniSD™ can be used with a miniSD™ adapter.

Memory Stick Duo™ can be used with a Memory Stick Duo™ adapter.

Memory Stick Pro Duo™ can be used with a Memory Stick Pro Duo™ adapter.

Adapters are not included with the machine. Contact a third party supplier for adapters.

The PhotoCapture Center™ feature lets you print digital photos from your digital camera at high resolution to get photo quality printing.

Printing photos from a memory card or USB Flash memory drive

Memory cards or a USB Flash memory drive folder structure

Your machine is designed to be compatible with modern digital camera image files and memory cards; however, please read the points below to avoid errors:

The image file extension must be .JPG (Other image file extensions like .JPEG,

.TIF, .GIF and so on will not be recognized).

PhotoCapture Center™ printing must be performed separately from PhotoCapture Center™ operations using the PC.

(Simultaneous operation is not available.)

IBM Microdrive™ is not compatible with the machine.

The machine can read up to 999 files on a memory card or USB Flash memory drive.

CompactFlash® Type II is not supported.

This product supports xD-Picture Card™ Type M / Type H.

The DPOF file on the memory cards must be in a valid format. (See DPOF

printing on page 63.)

Please be aware of the following:

When printing the INDEX or IMAGE, the PhotoCapture Center™ will print all the valid images, even if one or more images have been corrupted. The corrupted image will not be printed.

(memory card users)

Your machine is designed to read memory cards that have been formatted by a digital camera.

When a digital camera formats a memory card it creates a special folder into which it copies image data. If you need to modify the image data stored on a memory card with your PC, we recommend that you do not modify the folder structure created by the digital camera. When saving new or modified image files to the memory card we also recommend you use the same folder your digital camera uses. If the data is not saved to the same folder, the machine may not be able to read the file or print the image.

(USB Flash memory drive users)

This machine supports USB Flash memory drives that have been formatted by Windows®.

Chapter 11

Getting started

Firmly put a memory card or USB Flash memory drive into the correct slot.






1	2	3	4	5

1USB Flash memory drive

2CompactFlash®

3SecureDigital™, MultiMediaCard™

4Memory Stick®, Memory Stick Pro™

5xD-Picture Card™

CAUTION

The USB direct interface supports only a USB Flash memory drive, a PictBridge compatible camera, or a digital camera that uses the USB mass storage standard. Any other USB devices are not supported.

The PhotoCapture key indications

PhotoCapture light is on, the memory card or USB Flash memory drive is properly inserted.

PhotoCapture light is off, the memory card or USB Flash memory drive is not properly inserted.

PhotoCapture light is blinking, the memory card or USB Flash memory drive is being read or written to.

CAUTION

DO NOT unplug the power cord or remove the memory card or USB Flash memory drive from the media drive (slot) or USB direct interface while the machine is reading or writing to the memory card or USB Flash memory drive (the

PhotoCapture key is blinking). You will lose your data or damage the card.

The machine can only read one device at a time so do not put more than one device in the slot.

Printing photos from a memory card or USB Flash memory drive

How to print from a memory card or USB Flash memory drive

Before printing a photo you must first print a thumbnail index to choose the number of the photo you want to print. Follow the instructions below to start printing directly from your memory card or USB Flash memory drive:

a Make sure you have put the memory card or USB Flash memory drive in the correct slot. The LCD will show the following message:

C.Flash Active

Press PhotoCa...

b Press PhotoCapture. For DPOF printing, see DPOF printing on page 63.

c Press a or b to choose Print Index. Press OK.

d Press Colour Start to start printing the index sheet. Make a note of the image number you want to print. See Print Index (Thumbnails) on page 61.

e Press a or b to choose Print Images and then press OK. See Printing Images on page 62.

f Enter the image number and press OK. g Press Colour Start to start printing.

Print Index (Thumbnails)

The PhotoCapture Center™ assigns numbers for images (such as No.1, No.2, No.3, and so on).

The PhotoCapture Center™ does not recognize any other numbers or file names that your digital camera or PC has used to identify the pictures. You can print a thumbnail page (Index page with 5 images per line). This will show all the pictures on the memory card or USB Flash memory drive.

Note

Only file names that are 8 characters or less will be printed correctly on the index sheet.

a Make sure you have put the memory card or USB Flash memory drive in the correct slot.

Press (PhotoCapture).

b Press a or b to choose Print Index. Press OK.

c Press a or b to choose the type of paper you are using, Plain Paper,

Inkjet Paper, Brother Photo or

Other Photo. Press OK.

d Press a or b to choose the paper size you are using, Letter or A4.

Press OK.

e Press Colour Start to print.

Chapter 11

Printing Images

Before you can print an individual image, you have to know the image number.

a Make sure you have put the memory card or USB Flash memory drive in the correct slot.

b Print the index first. (See Print Index (Thumbnails) on page 61.)

Press (PhotoCapture).

c Press a or b to choose Print Images. Press OK.

Note

If your memory card or USB Flash memory drive contains valid DPOF information, the LCD will show

DPOF Print:Yes. See DPOF printing on page 63.

d Enter the image number that you want to print from the thumbnail index.

Press OK.

No.:1,3,6

Note

•Multiple numbers can be entered by using the OK key to separate numbers. For example 1, OK, 3, OK, 6 would print images 1,3 and 6.

The # key can be used to print a range of numbers, for example 1, #, 5 would print all images from 1 to 5.

•You can enter up to 12 characters (including commas) for the image numbers you want to print.

e After you have chosen the images you want to print, press OK to choose your settings.

If you have already chosen your settings, press Colour Start.

f Press a or b to choose the type of paper you are using, Plain Paper,

Inkjet Paper, Brother Photo or

Other Photo. Press OK.

g Press a or b to choose the paper size you are using, Letter, A4, 10x15cm or

13x18cm.

If you choose Letter or A4, go to h.

If you choose another size, go to i.

If you have finished choosing settings, press Colour Start.

h Press a or b to choose the print size (10 x 8cm, 13 x 9cm, 15 x 10cm,

18 x 13cm or 20 x 15cm). Press OK.

i Do one of the following:

To choose the number of copies go to j.

If you have finished choosing settings, press Colour Start.

j Enter the number of copies you want. Press OK.

k Press Colour Start to print.

The printing positions when using A4 are shown below.

1	2	3
10x8cm	13x9cm	15x10cm










4	5
18x13cm	20x15cm

Printing photos from a memory card or USB Flash memory drive

DPOF printing

DPOF stands for Digital Print Order Format.

Major digital camera manufacturers (Canon Inc., Eastman Kodak Company. Fuji Photo Film Co. Ltd., Matsushita Electric Industrial Co. Ltd. and Sony Corporation) created this standard to make it easier to print images from a digital camera.

If your digital camera supports DPOF printing, you will be able to choose on the digital camera display the images and number of copies you want to print.

When the memory card (CompactFlash®,

Memory Stick®, Memory Stick Pro™, SecureDigital™ MultiMediaCard™ or xD-Picture Card™) with DPOF information is put into your machine, you can print the chosen image easily.

To print directly from a memory card with DPOF information on it follow the instructions below:

a Firmly insert the memory cards into the correct slot.

C.Flash Active

Press (PhotoCapture).

b Press a or b to choose Print Images. Press OK.

c If there is a DPOF file on the card, the LCD will show:

DPOF Print:Yes

d Press a or b to choose

DPOF Print:Yes. Press OK.

e Press a or b to choose the type of paper you are using, Plain Paper,

Inkjet Paper, Brother Photo or

Other Photo. Press OK.

f Press a or b to choose the paper size you are using, Letter, A4, 10x15cm or

13x18cm.

If you chose Letter or A4, go to g.

If you chose another size, go to h.

g Press a or b to choose the print size (10 x 8cm, 13 x 9cm, 15 x 10cm,

18 x 13cm or 20 x 15cm). Press OK.

h Press Colour Start to print.

Chapter 11

PhotoCaptureCenter™ print settings

These settings will remain until you change them again.

Print speed and quality

a Press Menu, 4, 1.

b Press a or b to choose Normal or

Photo. Press OK.

c Press Stop/Exit.

Paper Options

Paper Type

a Press Menu, 4, 2.

b Press a or b to choose Plain Paper,

Inkjet Paper, Brother Photo or

Other Photo. Press OK.

c Press Stop/Exit.

Paper Size

a Press Menu, 4, 3.

b Press a or b to choose the paper size you are using, Letter, A4, 10x15cm or

13x18cm. Press OK.

c Press Stop/Exit.

Print Size

This setting is available only when you choose Letter or A4 in the paper size setting.

a Press Menu, 4, 4.

b Press a or b to choose the print size you are using, 10 x 8cm, 13 x 9cm,

15 x 10cm, 18 x 13cm or

20 x 15cm. Press OK.

c Press Stop/Exit.

Adjusting Brightness and

Contrast

Brightness

a Press Menu, 4, 5.

b Press a or b to make a lighter or darker print.

Press OK.

c Press Stop/Exit.

Contrast

You can choose the contrast setting. More contrast will make an image look sharper and more vivid.

a Press Menu, 4, 6.

b Press a or b to increase or decrease the contrast.

Press OK.

c Press Stop/Exit.

Printing photos from a memory card or USB Flash memory drive

Cropping

If your photo is too long or wide to fit the available space on your chosen layout, part of the image will be automatically cropped.

The default setting is On. If you want to print the whole image, turn this setting to Off.

a Press Menu, 4, 7.

b Press a or b to choose Off (or On). Press OK.

c Press Stop/Exit.

Cropping:On

Cropping:Off

Borderless printing

This feature expands the printable area to the edges of the paper. Printing time will be slightly slower.

a Press Menu, 4, 8.

b Press a or b to choose Off (or On). Press OK.

c Press Stop/Exit.

Understanding the

Error Messages

Once you are familiar with the types of errors that can occur while you are using PhotoCapture Center™, you can easily identify and troubleshoot any problems.

Hub is Unusable.

This message will appear if a Hub or USB Flash memory drive with a Hub has been put into the USB direct interface.

Media Error

This message will appear if you put in a memory card that is either bad or not formatted, or when there is a problem with the media drive. To clear this error, take out the memory card.

No File

This message will appear if you try to access a memory card or USB Flash memory drive in the drive (slot) that does not contain a .JPG file.

Out of Memory

This message will appear if you are working with images that are too large for the machine's memory.

Unusable Device

This message will appear if a USB device or USB Flash memory drive that is not supported has been connected to the USB direct interface. (For more information, visit us at http://solutions.brother.com.) This message will also appear if you connect a broken device to the USB direct interface.

12 Printing photos from a camera

Printing photos directly from a PictBridge camera

Your Brother machine supports the PictBridge standard, allowing you to connect to and print photos directly from any PictBridge compatible digital camera.

If your camera is using the USB Mass Storage standard, you can also print photos from a digital camera without PictBridge. See

Printing photos directly from a digital camera (without PictBridge) on page 68.

PictBridge requirements

To avoid errors, remember the following points:

The machine and the digital camera must be connected using a suitable USB cable.

The image file extension must be .JPG (Other image file extensions like .JPEG,

.TIF, .GIF and so on will not be recognized).

PhotoCapture Center™ operations are not available when using the PictBridge feature.

Setting your digital camera

Make sure your camera is in PictBridge mode. The following PictBridge settings may be available from the LCD of your PictBridge compatible camera.

Depending on your camera some of these settings may not be available.

Camera Menu	Options
Selections
Paper Size	10×15cm, Printer Settings
	(Default setting) 2
Paper Type	Plain Paper,
	Glossy Paper,
	Inkjet Paper,
	Printer Settings (Default
	setting) 2
Layout	Borderless: On,
	Borderless: Off,
	Printer Settings (Default
	setting) 2
DPOF setting 1	-
Print Quality	Normal, Fine,
	Printer Settings (Default
	setting) 2

1See DPOF printing on page 67 for more details.

2If your camera is set to use the Printer Settings (Default setting), the machine will print your photo using the following settings.

Settings	Options

Paper Size	10×15cm

Paper Type	Glossy Paper

Layout	Borderless: On

Print Quality	Fine

When your camera does not have any menu selections, this setting is also used.

The names and availability of each setting depends on the specification of your camera.

Please refer to the documentation supplied with your camera for more detailed information on changing PictBridge settings.

Printing Images

Note

Remove any memory cards or USB Flash memory drive from the machine before connecting a digital camera.

a Make sure that your camera is turned off. Connect your camera to the USB direct interface (1) on the machine using the USB cable.

Printing photos from a camera

DPOF printing

DPOF stands for Digital Print Order Format.

Major digital camera manufacturers (Canon Inc., Eastman Kodak Company, Fuji Photo Film Co. Ltd., Matsushita Electric Industrial Co. Ltd. and Sony Corporation) created this standard to make it easier to print images from a digital camera.

If your digital camera supports DPOF printing, you will be able to choose on the digital camera display the images and number of copies you want to print.

1 USB direct interface
b Turn on the camera.
When the machine has recognized the
camera, the LCD shows the following
message:
Camera Connected
c Choose the photo you want to print	12
following the instructions from your
camera.
When the machine starts printing a
photo, the LCD will show Printing.

WARNING

To prevent damage to your machine, do not connect any device other than a digital camera or USB Flash memory drive to the USB direct interface.

Chapter 12

Printing photos directly from a digital camera (without PictBridge)

If your camera supports the USB Mass Storage standard, you can connect your camera in storage mode. This enables you to print photos from your camera.

If you would like to print photos in PictBridge mode, see Printing photos directly from a PictBridge camera on page 66.

Note

The name, availability and operation differ among digital cameras. Please refer to the documentation supplied with your camera for detailed information, such as how to switch from PictBridge mode to USB mass storage mode.

Printing Images

Note

Remove any memory cards or USB Flash memory drive from the machine before connecting a digital camera.

a Make sure that your camera is turned off. Connect your camera to the USB direct interface (1) on the machine using the USB cable.

1 USB direct interface

b Turn on the camera.

c Follow the steps in Printing Images on page 62.

WARNING

To prevent damage to your machine, do not connect any device other than a digital camera or USB Flash memory drive to the USB direct interface.

Printing photos from a camera

Understanding the

Error Messages

Once you are familiar with the types of errors that can occur while you are printing from a camera, you can easily identify and troubleshoot any problems.

Out of Memory

This message will appear if you are working with images that are too large for the machine's memory.

Unusable Device

This message will appear if you connect a camera which is not in PictBridge mode nor using the USB Mass Storage standard. This message can also appear if you connect a broken device to the USB direct interface.

For more detailed solutions see Error messages on page 89.

Chapter 12

Section V

Software

Software features

13 Software features

The CD-ROM includes the Software User’s Guide for features available when connected to a computer (for example, printing and scanning). The guide has easy to use links that, when clicked, will take you directly to a particular section.

You can find information on these features:

Printing

Scanning

ControlCenter3 (for Windows®)

ControlCenter2 (for Macintosh®)

Faxing from your computer

PhotoCapture Center™

How to read the HTML User’s Guide

This is a quick reference to use the HTML User’s Guide.

(For Windows®)

Note

If you have not installed the software, see

Viewing Documentation on page 2.

a From the Start menu, point to Brother, MFC-XXXX (where XXXX is your model number) from the programs group, then click User’s Guides in HTML format.

b Click SOFTWARE USER’S GUIDE

from the top menu.

c Click the heading you would like to read from the list at the left of the window.

(For Macintosh®)

a Make sure your Macintosh® is turned on. Insert the Brother CD-ROM into your CD-ROM drive.

b Double-click the Documentation icon.

c Double-click your language folder, and then double-click the top page file.

d Click SOFTWARE USER’S GUIDE in the top menu, and then click the heading you would like to read from the list at the left of the window.

Section VI

Appendixes

Safety and Legal	74
Troubleshooting and Routine Maintenance	83
Menu and Features	107
Specifications	117
Glossary	130

A Safety and Legal

Choosing a location

Put your machine on a flat, stable surface that is free of vibration and shocks, such as a desk. Put the machine near a telephone socket and a standard, grounded electrical socket. Choose a location where the temperature remains between 10° C and 35° C.

CAUTION

•Avoid placing your machine in a high-traffic area.

•Avoid placing your machine on a carpet.

•DO NOT put the machine near heaters, air conditioners, refrigerators, medical equipment, chemicals or water.

•DO NOT expose the machine to direct sunlight, excessive heat, moisture, or dust.

•DO NOT connect your machine to electrical sockets controlled by wall switches or automatic timers.

•Disruption of power can wipe out information in the machine's memory.

•Do not connect your machine to electrical sockets on the same circuit as large appliances or other equipment that might disrupt the power supply.

•Avoid interference sources, such as speakers or the base units of non-Brother cordless telephones.

Safety and Legal

To use the machine safely

Please keep these instructions for later reference and read them before attempting any maintenance.

WARNING

There are high voltage electrodes inside the machine. Before you clean the inside of the machine, make sure you have unplugged the telephone line cord first and then the power cord from the electrical socket. Doing this will prevent an electrical shock.

DO NOT handle the plug with wet hands. Doing this might cause an electrical shock.

DO NOT pull in the middle of the AC power cord. Doing this might cause an electrical shock.

DO NOT put your hands on the edge of the machine under the document cover or the scanner cover. Doing this may cause injury.

DO NOT put your hands on the edge of the paper tray under the output paper tray cover. Doing this may cause injury.

DO NOT touch the paper feed roller. Doing this may cause injury.

Safety and Legal

DO NOT touch the area shaded in the illustration. Doing this may cause injury.

When moving the machine you must lift it from the base, by placing a hand at each side of the unit as shown in the illustration. DO NOT carry the machine by holding the scanner cover.

DO NOT use flammable substances or any type of spray to clean the inside or outside of the machine. Doing this may cause a fire or electrical shock.

If the machine becomes hot, releases smoke, or generates any strong smells, immediately turn off the power switch and unplug the machine from the electrical socket. Call your Brother dealer or Brother Customer Service.

If metal objects, water or other liquids get inside the machine, immediately turn off the power switch and unplug the machine from the electrical socket. Call your Brother dealer or Brother Customer Service.

WARNING

•Use caution when installing or modifying telephone lines. Never touch telephone wires or terminals that are not insulated unless the telephone line has been unplugged at the wall socket. Never install telephone wiring during a lightning storm. Never install a telephone wall socket in a wet location.

•This product must be installed near an electrical socket that is easily accessible. In case of an emergency, you must unplug the power cord from the electrical socket to shut off the power completely.

•Always make sure the plug is fully inserted.

WARNING

IMPORTANT SAFETY INSTRUCTIONS

When using your telephone equipment, basic safety precautions should always be followed to reduce the risk of fire, electric shock and injury to people, including the following:

1DO NOT use this product near water, for example, near a bath tub, wash bowl, kitchen sink or washing machine, in a wet basement or near a swimming pool.

2Avoid using this product during an electrical storm. There may be a remote risk of electric shock from lightning.

3DO NOT use this product to report a gas leak in the vicinity of the leak.

Important safety instructions

1Read all of these instructions.

2Save them for later reference.

3Follow all warnings and instructions marked on the product.

4Unplug this product from the wall socket before cleaning the inside of the machine. DO NOT use liquid or aerosol cleaners. Use a damp cloth for cleaning.

5DO NOT use this product near water.

6DO NOT place this product on an unstable cart, stand, or table. The product may fall, causing serious damage to the product.

7Slots and openings in the casing and the back or bottom are provided for ventilation. To ensure reliable operation of the product and to protect it from overheating, these openings must not be blocked or covered. The openings should never be blocked by placing the product on a bed, sofa, rug, or other similar surface. This product should never be placed near or over a radiator or heater. This product should never be placed in a built-in installation unless adequate ventilation is provided.

8This product should be operated from the type of power source indicated on the label. If you are not sure of the type of power available, call your dealer or local power company.

Safety and Legal

9Use only the power cord supplied with this machine.

10This product is equipped with a 3-wire grounded plug, a plug having a third (grounded) pin. This plug will only fit into a grounded power outlet. This is a safety feature. If you are unable to insert the plug into the outlet, call your electrician to replace your obsolete outlet. DO NOT defeat the purpose of the grounded plug.

11DO NOT allow anything to rest on the power cord. DO NOT place this product where people can walk on the cord.

12DO NOT place anything in front of the machine that will block received faxes. DO NOT place anything in the path of received faxes.

13Wait until pages have exited the machine before picking them up.

14Unplug this product from the power socket and refer all servicing to Brother Authorized Service Personnel under the following conditions:

When the power cord is damaged or frayed.

If liquid has been spilled into the product.

If the product has been exposed to rain or water.

If the product does not operate normally when the operating instructions are followed, adjust only those controls that are covered by the operating instructions. Incorrect adjustment of other controls may result in damage and will often require extensive work by a qualified technician to restore the product to normal operation.

If the product has been dropped or the casing has been damaged.

If the product exhibits a distinct change in performance, indicating a need for service.

15To protect your product against power surges, we recommend the use of a power protection device (Surge Protector).

16To reduce the risk of fire, electric shock and injury to people, note the following:

Do not use this product near appliances that use water, a swimming pool, or in a wet basement.

Do not use the machine during an electrical storm (there is the remote possibility of an electrical shock) or to report a gas leak in the vicinity of the leak.

IMPORTANT - For your safety

To ensure safe operation, the supplied three-pin plug must be inserted only into a standard three-pin electrical socket that is effectively grounded through the normal household wiring.

The fact that the equipment operates satisfactorily does not imply that the power is grounded and	A
that the installation is completely safe. For your safety, if in any doubt about the effective
grounding of the power, consult a qualified electrician.

Wiring information (for U.K. only)

Important

If you need to replace the plug fuse, fit a fuse that is approved by ASTA to BS1362 with the same rating as the original fuse.

Always replace the fuse cover. Never use a plug that does not have a cover.

Warning - This machine must be earthed.

The wires in the mains lead are coloured in line with the following code:

Green and Yellow: Earth

Blue: Neutral

Brown: Live

If in any doubt, call a qualified electrician.

EU Directive 2002/96/EC and EN50419

European

Union Only

This equipment is marked with the above recycling symbol. It means that at the end of the life of the equipment you must dispose of it separately at an appropriate collection point and not place it in the normal domestic unsorted waste stream. This will benefit the environment for all.

(European Union only)

Radio interferece

This product complies with EN55022 (CISPR Publication 22) /Class B. When connecting the machine to a computer, ensure that you use a USB cable which does not exceed 2.0 meters in length.

Safety and Legal

Legal limitations for copying

It is an offence to make reproductions of certain items or documents with the intent to commit fraud. This memorandum is intended to be a guide rather than a complete list.We suggest you check with relevant legal authorities if in doubt about a particular item or document.

The following are examples of documents which should not be copied:

Money

Bonds or other certificates of indebtedness

Certificates of Deposit

Armed Forces Service or Draft papers.

Passports

Postage Stamps (cancelled or uncancelled)

Immigration Papers

Welfare documents

Cheques or Drafts drawn by Governmental Agencies

Identification Documents, badges or insignias

Licences and Certificates of Title to motor vehicles

Copyrighted works cannot be copied. Sections of a copyrighted work can be copied for ‘fair dealing’. Multiple copies would indicate improper use.

Works of art should be considered the equivalent of copyrighted works.

Licenses and Certificates of Title to motor vehicles may not be copied under certain state/provincial laws.

Trademarks

The Brother logo is a registered trademark of Brother Industries, Ltd. Brother is a registered trademark of Brother Industries, Ltd.

Microsoft and Windows are registered trademarks of Microsoft Corporation in the U.S. and other countries.

Windows Vista is either a registered trademark or trademark of Microsoft Corporation in the United States and/or other countries.

Macintosh and TrueType are registered trademarks of Apple Inc.

Nuance, the Nuance logo, PaperPort and ScanSoft are trademarks or registered trademarks of Nuance Communications, Inc. or its affiliates in the United States and/or other countries.

Presto! PageManager is a registered trademark of NewSoft Technology Corporation. Microdrive is a trademark of International Business Machine Corporation. CompactFlash is a registered trademark of SanDisk Corporation.

Memory Stick is a registered trademark of Sony Corporation.

SecureDigital is a trademark of Matsushita Electric Industrial Co. Ltd., SanDisk Corporation and Toshiba Corporation.

SanDisk is a licensee of the SD and miniSD trademarks.

MultiMediaCard is a trademark of Infineon Technologies and licensed to the MultiMediaCard Association.

xD-Picture Card is a trademark of Fujifilm Co. Ltd., Toshiba Corporation and Olympus Optical Co. Ltd.

PictBridge is a trademark.

Memory Stick Pro, Memory Stick Pro Duo, Memory Stick Duo and MagicGate are trademarks of Sony Corporation.

FaceFilter Studio is a trademark of Reallusion, Inc.

Each company whose software title is mentioned in this manual has a Software License Agreement specific to its proprietary programs.

All other brand and product names mentioned in this User's Guide and the Software User's Guide are registered trademarks of their respective companies.

B TroubleshootingMaintenance and Routine

Troubleshooting

If you think there is a problem with your machine, check the chart below and follow the troubleshooting tips.

Most problems can be easily resolved by yourself. If you need additional help, the Brother Solutions Center offers the latest FAQs and troubleshooting tips. Visit us at http://solutions.brother.com.

If you are having difficulty with your machine

Printing

Difficulty	Suggestions
No printout	Check the interface cable connection on both the machine and your computer.
	(See the Quick Setup Guide.)

	Make sure the machine is plugged in and not in Power Save mode.

	One or more ink cartridges are empty. (See Replacing the ink
	cartridges on page 96.)

	Check to see if the LCD is showing an error message. (See Error
	messages on page 89.)

	Check that the correct printer driver has been installed and chosen.

	Make sure the machine is online. Click Start and then Printers and Faxes.
	Right-click and choose ‘Brother MFC-XXXX (where XXXX is your model name)’,
	and make sure that ‘Use Printer Offline’ is unchecked.

Poor print quality	Check the print quality. (See Checking the print quality on page 101.)

	Make sure that the Printer Driver or Paper Type setting in the menu matches the
	type of paper you are using. (See Printing in the Software User's Guide on the
	CD-ROM and Paper Type on page 18.)

	Make sure that your ink cartridges are fresh. The following may cause ink to clog:
	The expiration date written on the cartridge package has passed. (Cartridges
	stay usable for up to two years if kept in their original packaging.)
	The ink cartridge was in your machine over six months.
	The ink cartridge may not have been stored properly before use.

	Try using the recommended types of paper. (See Acceptable paper and other
	media on page 8.)

	The recommended environment for your machine is between 20° C to 33° C.
		B
White horizontal lines appear in text	Clean the print head. (See Cleaning the print head on page 101.)	B
White horizontal lines appear in text
or graphics.

	Try using the recommended types of paper. (See Acceptable paper and other
	media on page 8.)

The machine prints blank pages.	Clean the print head. (See Cleaning the print head on page 101.)

Characters and lines are stacked.	Check the printing alignment. (See Checking the print alignment on page 103.)

Printing (continued)

Difficulty	Suggestions
Printed text or images are skewed.	Make sure the paper is loaded properly in the paper tray and the paper side guide
	is adjusted correctly. (See Loading paper and other media on page 12.)

	Make sure the Jam Clear Cover is set properly.

Smudged stain at the top center of	Make sure the paper is not too thick or curled. (See Acceptable paper and other
the printed page.	media on page 8.)

Printing appears dirty or ink seems	Make sure you are using the recommended types of paper. (See Acceptable
to run.	paper and other media on page 8.) Don't handle the paper until the ink is dry.

Stains appear on the reverse side	Make sure the printer platen is not dirty with ink. (See Cleaning the machine printer
or at the bottom of the page.	platen on page 100.)

	Make sure you are using the paper support flap. (See Loading paper and other
	media on page 12.)

The machine prints dense lines on	Check Reverse Order in the Basic tab of the printer driver.
the page.

The printouts are wrinkled.	In the printer driver Basic tab, click Settings, and uncheck Bi-Directional
	Printing.

Cannot perform ‘2 in 1’ or ‘4 in 1’	Check that the paper size setting in the application and in the printer driver are the
printing.	same.

Print speed is too slow.	Try changing the printer driver setting. The highest resolution needs longer data
	processing, sending and printing time. Try the other quality settings in the printer
	driver Basic tab. Also, click the Settings, and make sure you uncheck Colour
	Enhancement.

	Turn the borderless feature off. Borderless printing is slower than normal printing.
	(See Printing for Windows® or Printing and Faxing for Macintosh® in the Software
	User's Guide on the CD-ROM.)

Colour Enhancement is not	If the image data is not full colour in your application (such as 256 colour), Colour
working properly.	Enhancement will not work. Use at least 24 bit colour data with the Colour
	Enhancement feature.

Machine feeds multiple pages	Make sure the paper is loaded properly in the paper tray. (See Loading paper and
	other media on page 12.)

	Check that more than two types of paper are not loaded in the paper tray at any
	one time.

Printed pages are not stacked	Make sure you are using the paper support flap. (See Loading paper and other
neatly.	media on page 12.)

Printed pages refeed and cause a	Make sure you pull out the paper support until it clicks and unfold the paper
paper jam.	support flap.

Machine does not print from Paint	Try setting the Display setting to ‘256 colours.’
Brush.

Machine does not print from Adobe	Try to reduce the print resolution. (See Printing for Windows® or Printing and
Illustrator.	Faxing for Macintosh® in the Software User's Guide on the CD-ROM.)
The machine cannot print full pages	Reduce the printing resolution. (See Printing for Windows® or Printing and Faxing
of a document.	for Macintosh® in the Software User's Guide on the CD-ROM.)
Out of Memory message occurs.	Reduce the complexity of your document and try again. Reduce the graphic
	quality or the number of font sizes within your application software.


		Troubleshooting and Routine Maintenance
	Printing Received Faxes

	Difficulty	Suggestions
	Condensed print and white streaks	You probably had a bad connection, with static or interference on the telephone
	across the page or the top and	line. Ask the other party to send the fax again.
	bottom of sentences are cut off.

	Vertical black lines when receiving.	The sender's scanner may be dirty. Ask the sender to make a copy to see if the
		problem is with the sending machine. Try receiving from another fax machine.

	Received colour fax prints only in	Replace the colour ink cartridges that are empty or nearly empty, and then ask the
	black and white.	other person to send the colour fax again. (See Replacing the ink
		cartridges on page 96.)

	Left and Right margins are cut off or	Turn on Auto Reduction. (See Printing a reduced incoming fax on page 33.)
	a single page is printed on two
	pages.

	Telephone Line or Connections

	Difficulty	Suggestions
	Dialling does not work. (No dial	Check that the machine is plugged in and switched on.
	tone)
	tone)	Check the line cord connection.
		Check the line cord connection.

		Change the Tone/Pulse setting. (See Quick Setup Guide.)

		Lift the external telephone’s handset, (or the machine’s handset or cordless
		handset if available), and then dial the number to send a manual fax. Wait to hear
		fax receiving tones before pressing Mono Start or Colour Start.
	The machine does not answer	Make sure the machine is in the correct receiving mode for your setup. (See
	when called.	Receive modes on page 30.) Check for a dial tone. If possible, call your machine
		to hear it answer. If there is still no answer, check the telephone line cord
		connection. If there is no ringing when you call your machine, ask your telephone
		company to check the line.

	Receiving Faxes

	Difficulty	Suggestions
	Cannot receive a fax	Make sure the machine is in the correct receiving mode for your setup. (See
		Receive modes on page 30.)

		If you often have interference on the telephone line, try changing the menu setting
		of Compatibility to Basic. (See Telephone line interference on page 96.)

		If you connect your machine to PBX or ISDN, set the menu setting of Telephone
		Line Type to your telephone type. (See Setting the telephone Line
		Type on page 36.)

	Sending Faxes

Difficulty	Suggestions
Cannot send a fax	Make sure that the Fax	key is illuminated. (See Entering Fax
	Make sure that the Fax	key is illuminated. (See Entering Fax
	mode on page 24.)

	Ask the other party to check that the receiving machine has paper.

	Print the Transmission Verification Report and check for an error. (See
	Reports on page 48.)

Sending Faxes (continued)

Difficulty	Suggestions
Transmission Verification Report	There is probably temporary noise or static on the line. Try sending the fax again.
says ‘Result:NG’ or	If you send a PC FAX message and get ‘Result:ERROR’ on the Transmission
‘Result:ERROR’.	Verification Report, your machine may be out of memory. If the problem continues,
	ask the telephone company to check your telephone line.

	If you often get transmission errors due to possible interference on the telephone
	line, try changing the menu setting of Compatibility to Basic. (See Telephone line
	interference on page 96.)

	If you connect your machine to PBX or ISDN, set the menu setting of Telephone
	Line Type to your telephone type. (See BT Call Sign (For U.K. only) on page 36.)

Poor fax send quality.	Try changing your resolution to Fine or S.Fine. Make a copy to check your
	machine's scanner operation. If the copy quality is not good, clean the scanner.
	(See Cleaning the scanner on page 99.)

Vertical black lines when sending.	If the copy you made shows the same problem, clean the scanner. (See Cleaning
(MFC-260C only)	the scanner on page 99.)
(MFC-260C only)

Handling Incoming Calls

Difficulty	Suggestions
The machine ‘Hears’ a voice as a	If Fax Detect is set to on, your machine is more sensitive to sounds. It may
CNG Tone.	mistakenly interpret certain voices or music on the line as a fax machine calling
	and respond with fax receiving tones. Deactivate the machine by pressing
	Stop/Exit. Try avoiding this problem by turning Fax Detect to off. (See Fax
	Detect on page 33. )

Sending a Fax Call to the machine.	If you answered at the machine, press Mono Start and hang up at once. If you
	answered on an external or extension telephone, press your Remote Activation
	Code (default setting is l51). When your machine answers, hang up.
Custom features on a single line.	If you have Call Waiting, Call Waiting/Caller ID, an alarm system or any other
	custom feature on a single telephone line with your machine, it may create a
	problem sending or receiving faxes.
	For example: If you subscribe to Call Waiting or some other custom service and
	its signal comes through the line while your machine is sending or receiving a fax,
	the signal can temporarily interrupt or disrupt the faxes. Brother's ECM feature
	should help overcome this problem. This condition is related to the telephone
	system industry and is common to all devices that send and receive information
	on a single, shared line with custom features. If avoiding a slight interruption is
	crucial to your business, a separate telephone line with no custom features is
	recommended.

Menu Setting Difficulties

Difficulty	Suggestions
The machine beeps when you try to	If the Fax	key is not illuminated, press it to turn on Fax mode. The Setup
access the Setup Receive menu.	If the Fax
access the Setup Receive menu.	Receive setting is available only when the machine is in Fax mode.


		Troubleshooting and Routine Maintenance
Copying Difficulties

Difficulty	Suggestions
Cannot make a copy	Make sure that the Copy	key is illuminated. (See Entering Copy
	Make sure that the Copy	key is illuminated. (See Entering Copy
	mode on page 50.)

Vertical streaks appear on copies	If you see vertical streaks on copies, clean the scanner. (See Cleaning the
	scanner on page 99.)

Poor copy results when using the	Try using the scanner glass. (See Using the scanner glass on page 7.)
ADF (MFC-260C only)

Vertical black line appears in	Black vertical lines on copies are typically caused by dirt or correction fluid on the
copies (MFC-260C only)	glass strip. Clean the glass strip. (See Cleaning the scanner on page 99.)

Scanning Difficulties

Difficulty	Suggestions
TWAIN/WIA errors appear when	Make sure the Brother TWAIN/WIA driver is chosen as the primary source. In
starting to scan.	PaperPort™ 11SE with OCR, click File, Scan or Get Photo and click Select to
	choose the Brother TWAIN/WIA driver.

Poor scanning results when using	Try using the scanner glass. (See Using the scanner glass on page 7.)
the ADF. (MFC-260C only)

Software Difficulties

Difficulty	Suggestions
Cannot install software or print	Run the Repair MFL-Pro Suite program on the CD-ROM. This program will repair
	and reinstall the software.

‘Device Busy’	Make sure the machine is not showing an error message on the LCD.

Cannot print images from	To use FaceFilter Studio, you must install the FaceFilter Studio application from
FaceFilter Studio.	the CD-ROM supplied with your machine. To install FaceFilter Studio see the
	Quick Setup Guide.
	Also, before you start FaceFilter Studio for the first time, you must make sure your
	Brother machine is turned On and connected to your computer. This will allow you
	to access all the functions of FaceFilter Studio.

PhotoCapture Center™ Difficulties

Difficulty	Suggestions
Removable Disk does not work	1	Have you installed the Windows® 2000 update? If not, do the following:
properly.		1) Unplug the USB cable.
		1) Unplug the USB cable.
		2) Install the Windows® 2000 update using one of the following methods.
		Install MFL-Pro Suite from the CD-ROM. (See the Quick Setup
		Guide.)
		Download the latest service pack from the Microsoft Web site.
		3) Wait about 1 minute after you restart the PC, and then connect the USB
		cable.
	2	Take out the memory card or USB Flash memory drive and put it back in
		again.
	3	If you have tried ‘Eject’ from within Windows®, take out the memory card or
		USB Flash memory drive before you continue.
	4	If an error message appears when you try to eject the memory card or USB
		Flash memory drive, it means the card is being accessed. Wait a while and
		then try again.
	5	If all of the above do not work, turn off your PC and machine, and then turn
		them on again. (You will have to unplug the power cord of the machine to turn
		it off.)

Cannot access Removable Disk	Make sure that you have correctly inserted the memory card or USB Flash
from Desktop icon.	memory drive.

Troubleshooting and Routine Maintenance

Error messages

As with any sophisticated office product, errors may occur. If this happens, your machine identifies the error and shows an error message. The most common error messages are shown below.

You can correct most errors by yourself. If you need more help, the Brother Solutions Center offers the latest FAQs and troubleshooting tips.

Visit us at http://solutions.brother.com.

Error Message	Cause	Action
BT Call Sign	BT Call Sign is set to ON. You	Set BT Call Sign to OFF. (See BT Call Sign (For
On	cannot change the Receive Mode	U.K. only) on page 36.)
(For UK only)	from Manual to another mode.
(For UK only)

Clean Unable	The machine has a mechanical	Open the scanner cover and remove any foreign
XX	problem.	objects inside the machine. If the error message
	—OR—	continues, see Transferring your faxes or Fax
	—OR—	Journal report on page 92 before disconnecting
	A foreign objects such as a clip or	Journal report on page 92 before disconnecting
	A foreign objects such as a clip or	the machine so you will not lose any important
	ripped paper is in the machine.	messages. Then, disconnect the machine from
		the power for several minutes and then
		reconnect it.

Comm.Error	Poor telephone line quality caused	Try sending the fax again or try connecting the
	a communication error.	machine to another telephone line. If the
		problem continues, call the telephone company
		and ask them to check your telephone line.

Cover is Open	The scanner cover is not closed	Lift the scanner cover and then close it again.
	completely.

	The ink cartridge cover is not	Firmly close the ink cartridge cover until it clicks.
	completely closed.

Data Remaining	Print data is left in the machine's	Re-start printing from your computer.
	memory.

	Print data is left in the machine's	Press Stop/Exit. The machine will cancel the job
	memory. The USB cable was	and clear it from the memory. Try to print again.
	unplugged while the computer was
	sending the data to the machine.

Disconnected	The other person or other person's	Try to send or receive again.
	fax machine stopped the call.

Document Jam	The document was not inserted or	See Using the ADF (MFC-260C only) on page 6.
	fed properly, or the document	See Document jam (MFC-260C
	scanned from the ADF was too	See Document jam (MFC-260C
	scanned from the ADF was too	only) on page 93.
	long.	only) on page 93.	B
	long.

High Temperature	The print head is too warm.	Allow the machine to cool down.
High Temperature	The print head is too warm.	Allow the machine to cool down.

Hub is Unusable.	A Hub or USB Flash memory drive	A Hub or USB Flash memory drive with Hub are
	with Hub has been connected to the	not supported. Unplug the device from the USB
	USB direct interface.	direct interface.




Error Message	Cause	Action
Init Unable XX	The machine has a mechanical	Open the scanner cover and remove any foreign
	problem.	objects inside the machine. If the error message
	—OR—	continues, see Transferring your faxes or Fax
	—OR—	Journal report on page 92 before disconnecting
	A foreign object such as a clip or	Journal report on page 92 before disconnecting
	A foreign object such as a clip or	the machine so you will not lose any important
	ripped paper is in the machine.	messages. Then, disconnect the machine from
		the power for several minutes and then
		reconnect it.

Ink Empty Black	The indicated ink cartridge is	Replace the empty ink cartridges. (See
Ink Empty	empty. The machine will stop all	Replacing the ink cartridges on page 96.)
Ink Empty	print operations. While memory is
Yellow	print operations. While memory is
Yellow	available, black and white faxes will
	available, black and white faxes will
Ink Empty	be stored in the memory. If a
Cyan	sending machine has a colour fax,
Ink Empty	the machine's ‘handshake’ will ask
Magent	that the fax be sent as black and
	white. If the sending machine has
	the ability to convert it, the colour
	fax will be stored in the memory as
	a black and white fax.

Low Temperature	The print head is too cold.	Allow the machine to warm up.

Media Error	The memory card is either	Put the card firmly into the slot again to make
	corrupted, improperly formatted, or	sure it is in the correct position. If the error
	there is a problem with the memory	remains, check the media drive (slot) of the
	card.	machine by putting in another memory card that
		you know is working.

Near Empty	The indicated ink cartridge is	Order a new ink cartridge.
Black	running out of ink. If a sending
Near Empty	machine has a colour fax, the
Near Empty	machine's ‘handshake’ will ask that
Yellw	machine's ‘handshake’ will ask that
Yellw	the fax be sent as black and white.
Near Empty	the fax be sent as black and white.
Near Empty	If the sending machine has the
Cyan	ability to convert it, the colour fax
Near Empty	will be received into memory as a
Mgent	black and white fax.

No Caller ID	There is no incoming call history.	If you want to use the Caller ID feature call your
(U.K. and Ireland	You have not received any calls,	telephone company. (See Caller ID (For U.K.
only)	you have not activated the Caller ID	and Ireland only) on page 37.)
	feature on your machine, or you
	have not subscribed to the Caller ID
	service from your telephone
	company.

No Cartridge	An ink cartridge is not installed	Take out the ink cartridge and put it in again
	properly.	seating it properly. (See Replacing the ink
		cartridges on page 96.)

No File	The memory card or USB Flash	Put the correct memory card or USB Flash
	memory drive in the media drive	memory drive into the slot again.
	does not contain a .JPG file.

Brother MFC-235C User Guide

Specifications and Main Features

Frequently Asked Questions

User Manual

APPROVAL INFORMATION

Compilation and Publication Notice

EC Declaration of Conformity under the R & TTE Directive

Table of Contents

1 General Information

Using the documentation

Symbols and conventions used in the documentation

Viewing Documentation

Viewing Documentation (For Windows®)

How to find Scanning instructions

How to find Scanning instructions

MFC-260C Control panel overview

2 Loading documents and paper

Loading documents

How to load documents

Using the ADF (MFC-260C only)

Recommended environment

Document Sizes Supported

Using the scanner glass

Document Sizes Supported

How to load documents

Scannable area

Acceptable paper and other media

Recommended media

Handling and using media

Paper capacity of the output paper tray

Choosing the right media

Paper type and size for each operation

Paper weight, thickness and capacity

Loading paper and other media

Loading envelopes and post cards

Loading envelopes

Removing small printouts from the machine

Printable area

3 General setup

Power Save mode

Putting your machine in Power Save mode

Bringing your machine out of Power Save mode

Power Save setting

Mode Timer

Paper settings

Paper Type

Paper Size

Volume Settings

Ring Volume

Setting the Ring Volume from the menu

Beeper Volume

Speaker Volume

LCD display

LCD Contrast

4 Security features

TX Lock

Setting and changing the TX lock password

Setting up the password a Press Menu, 2, 0, 1.

Changing the TX Lock password

Turning the TX Lock on/off

Turning TX Lock on

Turning TX Lock off

5 Sending a fax

Entering Fax mode

Faxing from the ADF (MFC-260C only)

Faxing from the scanner glass

Faxing Letter size documents from the scanner glass

Colour fax transmission

Cancelling a fax in progress

Broadcasting (Monochrome only)

Cancelling a Broadcast in progress

Additional sending operations

Sending faxes using multiple settings

Contrast

Changing fax resolution

To change the fax resolution for the next fax

To change the default fax resolution

Dual access (Monochrome only)

Real time transmission

Sending in real time for all faxes