Brother MFC-230C, MFC-265C User's Guide

USER’S GUIDE

MFC-230C MFC-265C

Approval Information and Compilation and

Publication Notice

THIS EQUIPMENT IS DESIGNED TO WORK WITH A TWO WIRE ANALOGUE PSTN LINE FITTED WITH THE APPROPRIATE CONNECTOR.

APPROVAL INFORMATION

Brother advises that this product may not function correctly in a country other than where it was originally purchased, and does not offer any warranty in the event that this product is used on public telecommunication lines in another country.

Compilation and Publication Notice

Under the supervision of Brother Industries Ltd., this manual has been compiled and published, covering the latest product descriptions and specifications.

The contents of this manual and the specifications of this product are subject to change without notice.

Brother reserves the right to make changes without notice in the specifications and materials contained herein and shall not be responsible for any damages (including consequential) caused by reliance on the materials presented, including but not limited to typographical and other errors relating to the publication.

Use only GENUINE brother supplies

Brother multifunction machines are designed to work ink of a particular specification and work to a level of optimum performance when used with genuine Brother ink cartridges. Brother cannot guarantee this optimum performance if ink or ink cartridges of other specifications are used.

Brother does not therefore recommend the use of cartridges other than genuine Brother cartridges with this machine or the refilling of empty cartridges with ink from other sources. If damage is caused to the print head or other parts of this machine as a result of the use of ink or ink cartridges other than genuine Brother products due to the incompatibility or lack of suitability of those products with this machine, any repairs required as a result will not be covered by the warranty.

Table of Contents
Section I General
1	General Information	2
	Using the documentation.......................................................................................	2
	Symbols and conventions used in the documentation ....................................	2
	Accessing the Software User’s Guide ...................................................................	2
	Viewing Documentation...................................................................................	2
	Control panel overview ..........................................................................................	4
2	Loading documents and paper	6
	Loading documents ...............................................................................................	6
	Using the ADF (MFC-265C only).....................................................................	6
	Using the scanner glass ..................................................................................	7
	Scannable area ...............................................................................................	7
	Acceptable paper and other media........................................................................	8
	Recommended media .....................................................................................	8
	Handling and using media ...............................................................................	9
	Choosing the right media...............................................................................	10
	Loading paper and other media...........................................................................	12
	Loading envelopes and post cards................................................................	14
	Removing small printouts from the machine .................................................	15
	Printable area ................................................................................................	16
3	General setup	17
	Power Save mode ...............................................................................................	17
	Putting your machine in Power Save mode...................................................	17
	Bringing your machine out of Power Save mode ..........................................	17
	Power Save setting........................................................................................	17
	Mode Timer..........................................................................................................	18
	Paper settings......................................................................................................	18
	Paper Type ....................................................................................................	18
	Paper Size .....................................................................................................	18
	Volume Settings...................................................................................................	19
	Ring Volume ..................................................................................................	19
	Beeper Volume..............................................................................................	19
	Speaker Volume ............................................................................................	19
	LCD display .........................................................................................................	20
	LCD Contrast.................................................................................................	20
	LCD Language ..............................................................................................	20
	Setting the fax logic .............................................................................................	20

i

4	Security features	21
	TX Lock................................................................................................................	21
	Setting and changing the TX lock password .................................................	21
	Turning the TX Lock on/off ............................................................................	22
Section II Fax
5	Sending a fax	24
	Entering Fax mode ..............................................................................................	24
	Faxing from the ADF (MFC-265C only) ........................................................	24
	Faxing from the scanner glass ......................................................................	24
	Faxing Letter size documents from the scanner glass ..................................	25
	Colour fax transmission .................................................................................	25
	Cancelling a fax in progress ..........................................................................	25
	Broadcasting (Monochrome only)........................................................................	25
	Cancelling a Broadcast in progress...............................................................	26
	Additional sending operations..............................................................................	26
	Sending faxes using multiple settings ...........................................................	26
	Contrast .........................................................................................................	27
	Changing fax resolution.................................................................................	27
	Dual access (Monochrome only) ...................................................................	28
	Real time transmission ..................................................................................	28
	Overseas Mode .............................................................................................	29
	Checking and cancelling waiting jobs............................................................	29
	Sending a fax manually .................................................................................	29
	Out of Memory message ...............................................................................	29
6	Receiving a Fax	30
	Receive modes ....................................................................................................	30
	Choosing the Receive Mode .........................................................................	30
	Using receive modes ...........................................................................................	31
	Fax only .........................................................................................................	31
	Fax/Tel...........................................................................................................	31
	Manual...........................................................................................................	31
	External TAD .................................................................................................	31
	Receive mode settings ........................................................................................	32
	Ring Delay .....................................................................................................	32
	F/T Ring Time (Fax/Tel mode only)...............................................................	32
	Fax Detect .....................................................................................................	33
	Additional receiving operations............................................................................	33
	Printing a reduced incoming fax ....................................................................	33
	Receiving faxes into memory ........................................................................	34

ii

7	Telephone and External devices	35
	Voice Operations .................................................................................................	35
	Tone or pulse.................................................................................................	35
	Fax/Tel mode ................................................................................................	35
	Fax/Tel mode in Power Save mode ..............................................................	35
	Telephone Service...............................................................................................	36
	Caller ID (Caller IDentification) (not available in certain area).......................	36
	Advantages of Caller ID.................................................................................	36
	Setup Method ................................................................................................	36
	How Does the Caller ID Work?......................................................................	36
	If the Caller ID is Stored in Your Machine’s Memory.....................................	37
	Connecting an external TAD (telephone answering device)................................	38
	Connections...................................................................................................	38
	Recording an outgoing message (OGM) on an external TAD.......................	38
	Multi-line connections (PBX) .........................................................................	39
	External and extension telephones......................................................................	39
	Connecting an external or extension telephone ............................................	39
	Operation from extension telephones............................................................	40
	Using a cordless external telephone .............................................................	40
	Using remote codes.......................................................................................	40
8	Dialling and storing numbers	42
	How to Dial ..........................................................................................................	42
	Manual dialling...............................................................................................	42
	Speed Dialling ...............................................................................................	42
	Search ...........................................................................................................	42
	Fax Redial .....................................................................................................	43
	Storing numbers ..................................................................................................	43
	Storing a pause .............................................................................................	43
	Storing Speed Dial numbers..........................................................................	44
	Changing Speed Dial numbers......................................................................	44
	Setting up groups for broadcasting................................................................	45
	Combining Quick Dial numbers .....................................................................	45
9	Printing Reports	46
	Fax reports...........................................................................................................	46
	Transmission Verification Report...................................................................	46
	Fax Journal (activity report) ...........................................................................	46
	Reports ................................................................................................................	47
	How to print a report ......................................................................................	47
Section III Copy
10	Making copies	50
	How to copy .........................................................................................................	50
	Entering Copy mode......................................................................................	50
	Making a single copy .....................................................................................	50

iii

	Making multiple copies ..................................................................................	50
	Stop copying..................................................................................................	50
	Copy options........................................................................................................	51
	Changing copy speed and quality .................................................................	52
	Enlarging or reducing the image copied ........................................................	52
	Making N in 1 copies or a poster ...................................................................	53
	Sorting copies using the ADF (Monochrome only) (MFC-265C only)............	54
	Adjusting Brightness, Contrast and Colour....................................................	55
	Paper options ................................................................................................	56
Section IV Direct Photo Printing
11	Printing photos from a memory card or
	USB Flash memory drive	58
	PhotoCapture Center™ Operations.....................................................................	58
	Printing from a memory card or USB Flash memory drive without a PC.......	58
	Using PhotoCapture Center™ from your computer.......................................	58
	Using a memory card or USB Flash memory drive .......................................	58
	Memory cards or a USB Flash memory drive folder structure.......................	59
	Getting started .....................................................................................................	60
	How to print from a memory card or USB Flash memory drive ...........................	61
	Print Index (Thumbnails) ...............................................................................	61
	Printing Images..............................................................................................	62
	DPOF printing................................................................................................	63
	PhotoCapture Center™ print settings..................................................................	64
	Print speed and quality ..................................................................................	64
	Paper Options................................................................................................	64
	Adjusting Brightness and Contrast ................................................................	65
	Cropping ........................................................................................................	65
	Borderless printing.........................................................................................	65
	Understanding the Error Messages .....................................................................	66
12	Printing photos from a camera	67
	Printing photos directly from a PictBridge camera...............................................	67
	PictBridge requirements ................................................................................	67
	Setting your digital camera ............................................................................	67
	Printing Images..............................................................................................	68
	DPOF printing................................................................................................	68
	Printing photos directly from a digital camera (without PictBridge)......................	69
	Printing Images..............................................................................................	69
	Understanding the Error Messages .....................................................................	70

Section V Software

13	Software features	72

iv

Section VI Appendixes
A	Safety and Legal	74
	Choosing a location .............................................................................................	74
	To use the machine safely...................................................................................	75
	Important safety instructions..........................................................................	78
	IMPORTANT - For your safety ......................................................................	79
	Legal limitations for copying ................................................................................	80
	Trademarks..........................................................................................................	81
B	Troubleshooting and Routine Maintenance	82
	Troubleshooting ...................................................................................................	82
	If you are having difficulty with your machine ................................................	82
	Error messages ...................................................................................................	88
	Transferring your faxes or Fax Journal report ...............................................	91
	Document jam (MFC-265C only) ..................................................................	92
	Printer jam or paper jam ................................................................................	92
	Dial Tone detection........................................................................................	94
	Telephone line interference ...........................................................................	95
	Routine maintenance...........................................................................................	95
	Replacing the ink cartridges ..........................................................................	95
	Cleaning the outside of the machine .............................................................	97
	Cleaning the scanner.....................................................................................	98
	Cleaning the machine printer platen..............................................................	99
	Cleaning the Paper Pick-up Roller ................................................................	99
	Cleaning the print head ...............................................................................	100
	Checking the print quality ............................................................................	100
	Checking the print alignment .......................................................................	102
	Checking the ink volume .............................................................................	102
	Machine Information ..........................................................................................	103
	Checking the serial number.........................................................................	103
	Packing and shipping the machine ....................................................................	103
C	Menu and Features	106
	On-screen programming....................................................................................	106
	Menu table...................................................................................................	106
	Memory storage...........................................................................................	106
	Menu keys .........................................................................................................	106
	Menu Table........................................................................................................	108
	Entering Text .....................................................................................................	115
D	Specifications	116
	General..............................................................................................................	116
	Print media.........................................................................................................	118
	Fax.....................................................................................................................	119

v

	Copy ..................................................................................................................	121
	PhotoCapture Center™ .....................................................................................	122
	PictBridge ..........................................................................................................	123
	Scanner .............................................................................................................	124
	Printer ................................................................................................................	125
	Interfaces ...........................................................................................................	126
	Computer requirements .....................................................................................	127
	Consumable items .............................................................................................	128
E	Glossary	129
F	Index	132

vi

Section I

General

General Information	2
Loading documents and paper	6
General setup	17
Security features	21

1 General Information

Using the documentation

Thank you for buying a Brother machine! Reading the documentation will help you make the most of your machine.

Symbols and conventions used in the documentation

The following symbols and conventions are used throughout the documentation.

Bold	Bold typeface identifies specific
	keys on the machine’s control
	panel.
Italics	Italicized typeface emphasizes
	an important point or refers you
	to a related topic.
Courier	Text in the Courier New font
New	identifies messages on the
	LCD of the machine.

Warnings tell you what to do to prevent possible personal injury.

Electrical Hazard icons alert you to possible electrical shock.

Cautions specify procedures you must follow or avoid to prevent possible damage to the machine or other objects.

Notes tell you how you should respond to a situation that may arise or give tips about how the operation works with other features.

Improper Setup icons alert you to devices and operations that are not compatible with the machine.

Accessing the

Software User’s Guide

This User’s Guide does not contain all the information about the machine such as how to use Printer, Scanner and PC Fax. When you are ready to learn detailed information about these operations, read the Software User’s Guide that is on the CD-ROM.

Viewing Documentation

Viewing Documentation

(For Windows®)

To view the documentation, from the Start menu, point to Brother, MFC-XXXX (where XXXX is your model name) from the programs group, and then choose

User’s Guides in HTML format.

If you have not installed the software, you can find the documentation by following the instructions below:

a Turn on your PC. Insert the Brother CD-ROM into your CD-ROM drive.

b If the model name screen appears, click your model name.

c If the language screen appears, click your language. The CD-ROM main menu will appear.

2

Note

If this window does not appear, use

Windows® Explorer to run the start.exe program from the root directory of the Brother CD-ROM.

d Click Documentation.

e Click the documentation you want to read.

HTML documents: Software User’s Guide in HTML format.

This format is recommended for viewing on your computer.

PDF documents: User’s Guide for stand-alone operations, Software User’s Guide in PDF format.

This format is recommended for printing the manuals. Click to go to the Brother Solution Center, where you can view or download the PDF documents. (Internet access and PDF Reader software are required.)

How to find Scanning instructions

There are several ways you can scan documents. You can find the instructions as follows:

Software User’s Guide

Scanning (For Windows® 2000 Professional/Windows® XP and Windows Vista™)

ControlCenter3 (For Windows® 2000 Professional/Windows® XP and Windows Vista™)

General Information

Viewing Documentation

(For Macintosh®)

1

a Turn on your Macintosh®. Insert the Brother CD-ROM into your CD-ROM drive. The following window will appear.

b Double-click the Documentation icon. c Double-click your language folder.

d Double-click the top page file to view the

Software User’s Guide in HTML format.

e Click the documentation you want to read.

Software User’s Guide

How to find Scanning instructions

There are several ways you can scan documents. You can find the instructions as follows:

Software User’s Guide

Scanning (For Mac OS® X 10.2.4 or greater)

ControlCenter2 (For Mac OS® X 10.2.4 or greater)

Presto!® PageManager® User’s Guide

Instructions for scanning directly from Presto!® PageManager®. The complete Presto!® PageManager® User’s Guide can be viewed from the Help selection in the Presto!® PageManager® application.

3

Chapter 1

Control panel overview

Note

Most of the illustrations in this User’s Guide show the MFC-265C.

1Fax keys

Redial/Pause

Redials the last number called. It also inserts a pause when programming quick dial numbers.

Hook

This key is used to have a telephone conversation after picking up the external handset during the F/T pseudo-ring. Also, use this key to gain access to an outside line, or transfer a call to another extension when it is connected to a PBX.

2Dial Pad

Use these keys to dial telephone and fax numbers and as a keyboard for entering information into the machine.

The # key lets you temporarily switch the dialling mode during a telephone call from Pulse to Tone.

3Mode keys:

Fax

Lets you access Fax mode.

Scan

Lets you access Scan mode.

Copy

Lets you access Copy mode.

PhotoCapture

Lets you access PhotoCapture Center™ mode.

4Fax Resolution

Lets you temporarily change the resolution when sending a fax.

5Ink Management

Lets you clean the print head, check the print quality, and check the available ink volume.

4

General Information

1

6 Start keys:

Colour Start

Lets you start sending faxes or making copies in full colour. Also lets you start a scanning operation (in colour or mono, depending on the scanning setting in the ControlCenter software).

Mono Start

Lets you start sending faxes or making copies in monochrome. Also lets you start a scanning operation (in colour or mono, depending on the scanning setting in the ControlCenter software).

7 Stop/Exit

Stops an operation or exits from a menu.

8Menu keys:

Menu

Lets you access the main menu to program the machine.

a Speed Dial

Lets you store, look up, and dial numbers in the memory.

Volume keys

d c

In Fax mode, you can press these keys to adjust the ring volume.

d

Press to scroll backward to a menu selection.

a or b

Press to scroll through the menus and options.

Clear/Back

Press to cancel the current setting.

OK

Lets you choose a setting.

9Copy Options

Lets you temporarily change the copy settings when in copy mode.

10LCD (liquid crystal display)

Displays messages on the screen to help you set up and use your machine.

11Power Save

Lets you put the machine into Power Save mode.

5

2 Loading documents and paper

Loading documents

You can send a fax, make copies, and scan from the ADF (automatic document feeder) and from the scanner glass.

Using the ADF (MFC-265C only)

The ADF can hold up to 10 pages and feeds each sheet individually. Use standard

80 g/m2 paper and always fan the pages before putting them in the ADF.

Recommended environment

Temperature:	20 to 30° C
Humidity:	50% to 70%
Paper:	80 g/m	2	A4

Document Sizes Supported

Length:	148 to 355.6 mm
Width:	148 to 215.9 mm
Weight:	2
	64 to 90 g/m

How to load documents

CAUTION

DO NOT pull on the document while it is feeding.

DO NOT use paper that is curled, wrinkled, folded, ripped, stapled, paper clipped, pasted or taped.

DO NOT use cardboard, newspaper or fabric.

Make sure documents written with ink are completely dry.

a Fan the pages well. Make sure you put the documents face down, top edge first in the ADF until you feel them touch the feed roller.

b Adjust the paper guides to fit the width of your documents.

c Unfold the ADF Document Output

Support Flap (1).

1

CAUTION

DO NOT leave thick documents on the scanner glass. If you do this, the ADF may jam.

6

Using the scanner glass

You can use the scanner glass to fax, copy or scan pages of a book or one page at a time.

Document Sizes Supported

Length:	Up to 297 mm
Width:	Up to 215.9 mm
Weight:	Up to 2 kg

How to load documents

Note

To use the scanner glass, the ADF must be empty.

a Lift the document cover.

b Using the document guidelines on the left, center the document face down on the scanner glass.

c Close the document cover.

Loading documents and paper

CAUTION
If you are scanning a book or thick
document, DO NOT slam the cover or
press on it.	2

Scannable area

The scannable area depends on the settings in the application you are using. The figures below show the areas you cannot scan on Letter and A4 paper.

3 4

1

						2
Usage	Document		Top (1)			Left (3)
	Size		Bottom (2)			Right (4)
Fax	Letter		3 mm			4 mm
	A4		3 mm			1 mm
Copy	Letter		3 mm			3 mm
	A4		3 mm			3 mm
Scan	Letter		3 mm			3 mm
	A4		3 mm			0 mm

7

Chapter 2

Acceptable paper and other media

The print quality can be affected by the type of paper you are using in the machine.

To get the best print quality for the settings you have chosen, always set the Paper Type to match the type of paper you load.

You can use plain paper, inkjet paper (coated paper), glossy paper, transparencies and envelopes.

We recommend testing various paper types before buying large quantities.

For best results, use Brother paper.

When you print on inkjet paper (coated paper), transparencies and photo paper, be sure to choose the correct media in the ‘Basic’ tab of the printer driver or in the Paper Type setting of the menu (See Paper Type on page 18).

When you print on Brother photo paper, load the instruction sheet included with the photo paper in the paper tray first, and then put the photo paper on the instruction sheet.

When you use transparencies or photo paper, remove each sheet at once to prevent smudging or paper jams.

Avoid touching the printed surface of the paper immediately after printing; the surface may not be completely dry and may stain your fingers.

Recommended media

To get the best print quality, we suggest using Brother paper. (See table below.)

If Brother paper is not available in your country, we recommend testing various papers before purchasing large quantities.

We recommend using ‘3M Transparency Film’ when you print on transparencies.

Brother paper

Paper Type		Item
A4	Plain	BP60PA
A4 Glossy Photo		BP61GLA
A4	Inkjet (Matte)	BP60MA
10 x 15 cm Glossy		BP61GLP

8

Handling and using media

Store paper in its original packaging, and keep it sealed. Keep the paper flat and away from moisture, direct sunlight and heat.

The coated side of photo paper is shiny. Avoid touching the shiny (coated) side. Load photo paper with the shiny side facing down.

Avoid touching either side of transparencies because they absorb water and perspiration easily, and this may cause decreased output quality. Transparencies designed for laser printers/copiers may stain your next document. Use only transparencies recommended for inkjet printing.

Improper Setup

DO NOT use the following kinds of paper:

•Damaged, curled, wrinkled, or irregularly shaped paper

1

1

1 2 mm or longer

•Extremely shiny or highly textured paper

•Paper already printed on by a printer

•Paper that cannot be arranged uniformly when stacked

•Paper made with a short grain

Loading documents and paper

Paper capacity of the output paper tray

Up to 50 sheets of 80 g/m2 A4 or 20 lb Letter paper.

Transparencies or photo paper must be

2

picked up from the output paper tray one page at a time to avoid smudging.

9

Chapter 2

Choosing the right media

Paper type and size for each operation

Paper Type	Paper Size			Usage
				Fax	Copy	Photo	Printer
						Capture
Cut Sheet	Letter	216	× 279 mm (8 1/2 × 11 in.)	Yes	Yes	Yes	Yes
	A4	210	× 297 mm (8.3 × 11.7 in.)	Yes	Yes	Yes	Yes
	Legal	216	× 356 mm (8 1/2 × 14 in.)	Yes	Yes	–	Yes
	Executive	184 × 267 mm (7 1/4 × 10 1/2 in.)		–	–	–	Yes
	JIS B5	182	× 257 mm (7.2 × 10.1 in.)	–	–	–	Yes
	A5	148	× 210 mm (5.8 × 8.3 in.)	–	Yes	–	Yes
	A6	105	× 148 mm (4.1 × 5.8 in.)	–	–	–	Yes
Cards	Photo	10 × 15 cm (4 × 6 in.)		–	Yes	Yes	Yes
	Photo 2L	13 × 18 cm (5 × 7 in.)		–	–	Yes	Yes
	Index Card	127	× 203 mm (5 × 8 in.)	–	–	–	Yes
	Post Card 1	100	× 148 mm (3.9 × 5.8 in.)	–	–	–	Yes
	Post Card 2	148	× 200 mm (5.8 × 7.9 in.)	–	–	–	Yes
	(Double)
Envelopes	C5	162	× 229 mm (6.4 × 9 in.)	–	–	–	Yes
	Envelope
	DL	110	× 220 mm (4.3 × 8.7 in.)	–	–	–	Yes
	Envelope
	COM-10	105 × 241 mm (4 1/8 × 9 1/2 in.)		–	–	–	Yes
	Monarch	98 × 191 mm (3 7/8 × 7 1/2 in.)		–	–	–	Yes
	JE4	105	× 235 mm (4.1 × 9.3 in.)	–	–	–	Yes
	Envelope
Transparencies	Letter	216	× 279 mm (8 1/2 × 11 in.)	–	Yes	–	Yes
	A4	210	× 297 mm (8.3 × 11.7 in.)	–	Yes	–	Yes

10

Loading documents and paper

Paper weight, thickness and capacity

	Paper Type		Weight	Thickness	No. of sheets
	Cut	Plain Paper	64 to 120 g/m2 (17 to 32 lb)	0.08 to 0.15 mm (0.003 to 0.006 in.)	100 1
	Sheet					2
		Inkjet Paper	64 to 200 g/m2 (17 to 53 lb)	0.08 to 0.25 mm (0.003 to 0.01 in.)	20
		Glossy Paper	Up to 220 g/m2 (Up to 58 lb)	Up to 0.25 mm (Up to 0.01 in.)	20
	Cards	Photo Card	Up to 240 g/m2 (Up to 64 lb)	Up to 0.28 mm (Up to 0.01 in.)	20
		Index Card	Up to 120 g/m2 (Up to 32 lb)	Up to 0.15 mm (Up to 0.006 in.)	30
		Post Card	Up to 200 g/m2 (Up to 53 lb)	Up to 0.23 mm (Up to 0.01 in.)	30
	Envelopes		2	Up to 0.52 mm (Up to 0.02 in.)	10
			75 to 95 g/m (20 to 25 lb)
	Transparencies		–	–	10

1Up to 50 sheets for Legal size paper 80 g/m2 (20 lb). Up to 100 sheets of 80 g/m2 (20 lb) paper.

11

Chapter 2

Loading paper and other media

a If the paper support flap is open, close it, and then pull the paper tray completely out of the machine.

Lift the output paper tray cover (1).

1

b Press and slide the paper side

guides (1) and paper length guide (2) to fit the paper size.

1

2

c Fan the stack of paper well to avoid paper jams and misfeeds.

Note

Always make sure the paper is not curled.

d Gently put the paper into the paper tray print side down and top edge first. Check that the paper is flat in the tray.

Note

When you use Legal size paper, press and hold the universal guide release button as you slide out the front of the paper tray.

12

e Gently adjust the paper side guides to the paper with both hands.

Make sure the paper side guides touch the sides of the paper.

Note

Be careful that you do not push the paper in too far; it may lift at the back of the tray and cause feed problems.

f Close the output paper tray cover.

g Slowly push the paper tray completely into the machine.

Loading documents and paper

h While holding the paper tray in place, pull out the paper support (1) until it clicks and unfold the paper support flap (2).

2

Note

Do not use the paper support flap for Legal paper.

13

Chapter 2

Loading envelopes and post cards

Loading envelopes

Use envelopes that weigh from 75 to 95 g/m2.

Some envelopes need margin settings to be set in the application. Make sure you do a test print first.

CAUTION

DO NOT use any of the following types of envelope, as they will cause paper feed problems:

•That are of a baggy construction.

•That are embossed (have raised writing on them).

•That have clasps or staples.

•That are pre-printed on the inside.

Glue	Double flap

Occasionally you may experience paper feed problems caused by the thickness, size and flap shape of the envelopes you are using.

How to load envelopes and post cards

a Before loading, press the corners and sides of the envelopes or post cards to make them as flat as possible.

Note

If the envelopes or post cards are ‘double-feeding,’ put one envelope or post card in the paper tray at a time.

b Put the envelopes or post cards into the paper tray with the address side down and the leading edge in first as shown in the illustration. Slide the paper side guides (1) and paper length guide (2) to fit the size of the envelopes or post cards.

1

2

14

If you have problems when printing on envelopes, try the following suggestions:

a Open the envelope flap.

b Make sure the open flap is either to the side of the envelope or to the back edge of the envelope when printing.

c Adjust the size and margin in your application.

Removing small printouts from the machine

When the machine ejects small paper onto the output paper tray you may not be able to reach it. Make sure printing has finished, and then pull the tray completely out of the machine.

Loading documents and paper

2

15

Chapter 2

Printable area

The printable area depends on the settings in the application you are using. The figures below show the unprintable areas on cut sheet paper and envelopes. The machine can only print in the shaded areas when the Borderless print feature is available and turned on.

Cut Sheet Paper									Envelopes
3						4			3			4
1									1

2	2

	Top (1)	Bottom (2)	Left (3)	Right (4)
Cut Sheet	3 mm	3 mm	3 mm	3 mm
Envelopes	12 mm	24 mm	3 mm	3 mm

Note

The Borderless feature is not available for envelopes.

16

3 General setup

Power Save mode

When the machine is idle, you can put the machine into Power Save mode by pressing the Power Save key. You can still receive telephone calls in Power Save mode. For further information on receiving faxes in the power save condition, please see the table on page 17. If you want to do other operations, you must take the machine out of Power Save mode.

Note

If you have connected an external telephone or TAD, it is always available.

Putting your machine in Power Save mode

a Press and hold down the Power Save key. The LCD will show

Shutting Down. The LCD will stay on for a few seconds before going off.

Bringing your machine out of Power Save mode

a Press the Power Save key.

Note

•Even if you have put the machine into Power Save mode, it will periodically clean the print head to preserve print quality.

•If you unplug the AC power cord, no machine operations will be available.

•You can customize Power Save mode so that, apart from automatic head cleaning, no machine operations are available. (See

Power Save setting on page 17.)

Power Save setting

You can customize the machine's
Power Save key. The default mode is
Fax Receive:On. Your machine can	3
receive faxes or calls even when the machine

is in Power Save mode. If you do not want your machine to receive faxes or calls, turn this setting to Fax Receive:Off. (See

Power Save mode on page 17)

a Press Menu, 1, 5.

b Press a or b to choose

Fax Receive:On, or Fax Receive:Off. Press OK.

c Press Stop/Exit.

On/Off	Receive	Available
setting	mode	operations
Fax Receive:	Fax Only	Fax Receive
On 1	External TAD	Fax Detect
(factory
setting)
	Manual	Fax Detect
	Fax/Tel 2
Fax Receive:	—	No machine
Off		operations will be
		available other
		than cleaning the
		print head.

1You cannot receive a fax with Mono Start or

Colour Start.

2You cannot receive a fax automatically if you have set the receive mode to Fax/Tel.

17

Chapter 3

Mode Timer

The machine has four temporary mode keys on the control panel: Fax, Scan, Copy and PhotoCapture. You can change the amount of time the machine takes after the last Scan, Copy or PhotoCapture operation before it returns to Fax mode. If you choose Off, the machine stays in the mode you used last.

a Press Menu, 1, 1.

b Press a or b to choose 0 Sec,

30 Secs, 1 Min, 2 Mins, 5 Mins or Off.

Press OK.

c Press Stop/Exit.

Paper settings

Paper Type

To get the best print quality, set the machine for the type of paper you are using.

a Press Menu, 1, 2.

b Press a or b to choose Plain Paper,

Inkjet Paper, Brother Photo, Other Photo or Transparency. Press OK.

c Press Stop/Exit.

Note

The machine ejects paper with printed surfaces face up onto the paper tray in front of the machine. When you use transparencies or glossy paper, remove each sheet at once to prevent smudging or paper jams.

Paper Size

You can use five sizes of paper for printing copies: Letter, Legal, A4, A5, and 10 × 15 cm and three sizes for printing faxes: Letter, Legal and A4. When you change the size of paper you load in the machine, you will need to change the paper size setting at the same time so your machine can fit an incoming fax on the page.

a Press Menu, 1, 3.

b Press a or b to choose Letter, Legal,

A4, A5 or 10x15cm. Press OK.

c Press Stop/Exit.

18

Volume Settings

Ring Volume

You can choose a range of ring volume levels, from High to Off.

While in Fax mode , press d or c

to adjust the volume level. The LCD shows the current setting, and each key press will change the volume to the next level. The machine will keep the new setting until you change it.

You can also change the volume through the menu, by following the instructions below:

Setting the Ring Volume from the menu

a Press Menu, 1, 4, 1.

b Press a or b to choose Low, Med, High or Off.

Press OK.

c Press Stop/Exit.

General setup

Beeper Volume

When the beeper is on, the machine will beep when you press a key, make a mistake or after you send or receive a fax.

You can choose a range of volume levels, from High to Off.

a Press Menu, 1, 4, 2.	3

b Press a or b to choose Low, Med, High or Off.

Press OK.

c Press Stop/Exit.

Speaker Volume

You can choose a range of speaker volume levels, from High to Off.

a Press Menu, 1, 4, 3.

b Press a or b to choose Low, Med, High or Off.

Press OK.

c Press Stop/Exit

You can also adjust the speaker volume by pressing Hook.

a Press Hook.

b Press d or c

This setting will stay until you change it again.

c Press Hook.

19

Chapter 3

LCD display

LCD Contrast

You can adjust the LCD contrast for a sharper and more vivid display. If you are having difficulty reading the LCD, try changing the contrast setting.

a Press Menu, 1, 6.

b Press a or b to choose Light or Dark. Press OK.

c Press Stop/Exit.

LCD Language

You can change the LCD language.

a Press Menu, 0, 0.

b Press a or b to choose English or

Chinese.

Press OK.

c Press Stop/Exit.

20

Setting the fax logic

You can change the transmission process when you send or receive the fax manually with an external telephone.

Easy mode:

	Call Out	Receives Call
Documents in	Send the faxes	—
the ADF	by pressing
	Start.
No documents	Send the faxes	Receive the
in the ADF or	by pressing	faxes by
Documents on	Start.	pressing Start.
the scanner
glass
Advanced mode:
	Call Out	Receives Call
Documents in	Send the faxes	—
the ADF	by pressing
	Start.
No documents	Press Start,	Press Start,
in the ADF or	and then you	and then you
Documents on	can select:	can select:
the scanner	1.Send	1.Send
glass	2.Receive	2.Receive

a Press Menu, 2, 0, 5.

b Press a or b to choose Easy Mode or

Advanced Mode. Press OK.

c Press Stop/Exit.

4 Security features

TX Lock

TX Lock lets you prevent unauthorized access to the machine.

While TX Lock is On, the following operations are available:

Receiving faxes

While TX Lock is On, the following operations are NOT available:

Sending faxes

Copying

PC printing

Scanning

PhotoCapture

Operation from Control panel

Note

If you forget the TX Lock password, please call your Brother dealer for service.

Setting and changing the

TX lock password

Note

If you have already set the password, you will not need to set it again.

4

Setting up the password a Press Menu, 2, 0, 1.

b Enter a 4-digit number for the password. Press OK.

c When the LCD shows Verify:, re-enter the password.

Press OK.

d Press Stop/Exit.

Changing the TX Lock password

a Press Menu, 2, 0, 1.

b Press a or b to choose Set Password. Press OK.

c Enter a 4-digit number for the current password.

Press OK.

d Enter a 4-digit number for a new password.

Press OK.

e When the LCD shows Verify:, re-enter the password.

Press OK.

f Press Stop/Exit.

21

Chapter 4

Turning the TX Lock on/off

Turning TX Lock on

a Press Menu, 2, 0, 1.

b Press a or b to choose Set TX Lock. Press OK.

c Enter the registered 4-digit password. Press OK.

The machine goes offline and the LCD shows TX Lock Mode.

Turning TX Lock off

a Press Menu.

b Enter the registered 4-digit password. Press OK.

TX lock is automatically turned off.

Note

If you enter the wrong password, the LCD shows Wrong Password and stays offline. The machine will stay in TX Lock mode until the registered password is entered.

22