Brother MFC-210C, FAX-2440C, FAX-1940CN, FAX-1840C User's Guide

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SOFTWARE USER’S GUIDE

Version C

Using the machine as a printer (For Windows®) ............... 1-1

Using the Brother printer driver......................................... 1-1

Features............................................................................1-1

Choosing the right type of paper....................................... 1-2

Printing a document..........................................................1-2

Simultaneous printing and faxing...................................... 1-3

Clearing data from the memory ........................................1-3

Checking the Print Quality................................................ 1-3

Printer operation key......................................................... 1-3

Job Cancel (MFC-5440CN only).................................1-3

Status Monitor (Windows

Watching the machine’s status...................................1-4

How to turn off the status monitor...............................1-5

Printer driver settings (Windows

How to access the printer driver settings..........................1-6

Basic tab...........................................................................1-7

Media Type.................................................................1-8

Quality ........................................................................1-8

Enhanced Print Settings ............................................. 1-9

Bi-Directional Printing...........................................1-10

Enhanced Normal Printing....................................1-10

Color Enhancement (True2Life

Paper Size ................................................................ 1-12

Page Layout ............................................................. 1-13

Border Line...........................................................1-13

Orientation ................................................................1-13

Copies ......................................................................1-14

Collate ..................................................................1-14

Reverse Order......................................................1-14

Paper Tray (MFC-5840CN only)............................... 1-14

Advanced tab..................................................................1-15

Color .........................................................................1-16

Color/Grayscale....................................................1-16

Image Type........................................................... 1-16

Custom Image Type ............................................. 1-17

Halftone Pattern....................................................1-18

Scaling......................................................................1-19

Watermark............................................................1-20

In background.......................................................1-20

In Outline Text

(Windows

only) .......................................1-4

only) ............................1-6

) .........................1-10

2000 Professional/XP Only) ........... 1-20

Print Watermark ...................................................1-20

Watermark Style...................................................1-21

Device Options .........................................................1-22

Print Date & Time................................................. 1-22

Quick Print Setup .................................................1-23

Status Monitor ......................................................1-23

Support tab ............................................................... 1-24

Brother Solutions Center ......................................1-24

Web Update .........................................................1-24

Check Setting .......................................................1-24

How to scan using Windows® ............................................2-1

Scanning a document (For Windows

WIA compliant ............................................................2-2

How to access the scanner ........................................ 2-2

Scanning a document into the PC

(MFC-3240C and MFC-3340CN only).................... 2-3

Scanning a document into the PC

(not available for MFC-3240C and MFC-3340CN) ..2-5

Scanning a document using the ADF ..................... 2-5

Pre-Scanning to crop a portion you want to scan

using the scanner glass (not available for

MFC-3240C and MFC-3340CN) ........................ 2-7

Brother Scanner Utility ........................................... 2-9

TWAIN compliant scanner driver for Windows

Scanning a document.....................................................2-10

TWAIN compliant...................................................... 2-10

How to access the Scanner......................................2-11

Scanning a document into the PC............................2-12

Scanning a whole page ........................................ 2-12

Pre-Scanning to crop a portion you want to scan ... 2-13

Settings in the Scanner window ............................... 2-15

Image Type ..........................................................2-15

Resolution ............................................................2-16

Scan Type ............................................................2-17

Brightness ............................................................2-17

Contrast................................................................ 2-17

Document Size.....................................................2-18

Using the Scan key (For USB cable users) ....................2-20

Scan to E-mail ..........................................................2-21

Scan to Image .......................................................... 2-21

Scan to OCR ............................................................2-22

Scan to File...............................................................2-22

XP only) ............... 2-2

XP... 2-9

Scan to Card

(not available for MFC-3240C, MFC-210C and

MFC-5440CN) ...................................................... 2-23

Changing the default quality .................................2-25

Changing the default black & white file format ..... 2-25

Changing the default color file format................... 2-25

Using ScanSoft

OmniPage

PaperPort® 9.0SE and

OCR........................................................2-26

Viewing items............................................................2-27

Organizing your items in folders...............................2-28

Quick links to other applications ............................... 2-28

ScanSoft

OmniPage® OCR lets you convert

image text into text you can edit...........................2-29

You can Import items from other applications .......... 2-29

You can Export items in other formats......................2-30

Exporting an image file ......................................... 2-30

How to Uninstall PaperPort

OmniPage

OCR..................................................2-30

9.0SE and ScanSoft®

Using the ControlCenter2.0 (For Windows®) ..................... 3-1

ControlCenter2.0 ..............................................................3-1

How to turn off the AutoLoad feature in

ControlCenter2.0 ....................................................3-2

SCAN..........................................................................3-3

CUSTOM SCAN ......................................................... 3-3

PHOTOCAPTURE

(not available for MFC-5440CN and MFC-3240C)...3-4

COPY .........................................................................3-4

PC-FAX.......................................................................3-5

DEVICE SETTING......................................................3-5

SCAN................................................................................3-6

Image (example: Microsoft Paint)...............................3-6

OCR (Word Processing program)...............................3-8

E-mail..........................................................................3-9

File attachments .......................................................3-10

File............................................................................3-11

CUSTOM SCAN .............................................................3-12

Customizing a user-defined button ...........................3-13

Scan to Image: .....................................................3-13

Scan to OCR: .......................................................3-14

Scan to E-mail: .....................................................3-15

Scan to File:..........................................................3-16

PHOTOCAPTURE

(not available for MFC-5440CN and MFC-3240C) ..... 3-17

iii

Open PCC Folder (PCC: PhotoCapture Center™) ... 3-17 Copy From PCC (PhotoCapture Center

Copy To Application ................................................. 3-19

COPY .............................................................................3-20

PC-FAX ..........................................................................3-22

Send......................................................................... 3-22

Receive / View Received

(MFC-420CN, MFC-620CN, MFC-5440CN,

MFC-5840CN and MFC-3340CN only) ................ 3-23

Address Book ...........................................................3-24

Setup........................................................................ 3-24

DEVICE SETTING.......................................................... 3-25

Remote Setup (not available for MFC-210C) ........... 3-25

Quick-Dial (not available for MFC-210C).................. 3-26

Ink Level ................................................................... 3-26

™

) ...............3-18

Using MFC Remote Setup (For Windows®) ....................... 4-1

MFC Remote Setup (not available for MFC-210C) .......... 4-1

Using Brother PC-FAX software (For Windows®) .............5-1

PC-FAX sending ............................................................... 5-1

Setting up user information.........................................5-2

Sending setup.............................................................5-3

Outside line access .................................................... 5-3

Include header............................................................ 5-3

User interface .............................................................5-4

Simple style............................................................5-4

Facsimile style........................................................ 5-4

Address Book .............................................................5-5

Speed-Dial setup .............................................................. 5-6

Brother Address Book ................................................5-7

Setting up a Member in the Address Book ................. 5-8

Setting up a Group for Broadcasting .......................... 5-9

Editing Member information......................................5-10

Deleting a Member or Group .................................... 5-10

Exporting the Address Book..................................... 5-10

Importing to the Address Book .................................5-12

Setting up a Cover Page .......................................... 5-14

Entering Cover Page Information ............................. 5-15

Sending a file as a PC-FAX using the Facsimile

style user interface ...............................................5-16

Redial ................................................................... 5-17

Sending a file as a PC-FAX using the Simple style

user interface........................................................5-17

Setting up PC-FAX receiving

(MFC-420CN, MFC-620CN, MFC-5440CN,

MFC-5840CN and MFC-3340CN only).......................5-19

Running PC-FAX Receiving .....................................5-19

Setting up your PC....................................................5-19

Viewing new PC-FAX messages..............................5-20

Using the PhotoCapture Center™ from your PC

(For Windows

)

(not available for MFC-5440CN and MFC-3240C) .............. 6-1

For USB cable users.........................................................6-1

For Network cable users...................................................6-3

Network Scanning (For Windows®)

(not available for MFC-3240C and MFC-210C) .................. 7-1

Network License .........................................................7-1

Registering your PC with the machine........................7-2

Using the Scan key...........................................................7-5

Scan to E-mail (PC)....................................................7-5

Scan to Image ............................................................7-6

Scan to OCR...............................................................7-7

Scan to File.................................................................7-8

Using your machine with a Macintosh® .............................8-1

Setting up your USB-equipped Apple

Macintosh®..........8-1

Media Type.................................................................8-2

Quality ........................................................................8-2

Using the Brother printer driver with your Apple

Macintosh

(Mac OS® X)..............................................8-4

Choosing page setup options ..................................... 8-4

Choosing printing options...........................................8-5

Using the Brother printer driver with your Apple

Macintosh

Sending a fax from your Macintosh

For Mac OS Drag a vCard from the Mac OS

(Mac OS® 8.6-9.2) .....................................8-6

X users .................................................8-8

application .............. 8-8

X Address Book

application ............................................................8-10

For Mac OS

Scanning from a Macintosh

8.6 - 9.2 users ....................................8-11

(not available for Mac OS® 8.6) ..................................8-14

Accessing the scanner.............................................. 8-14

Scanning an image into your Macintosh

.................8-15

Scanning a whole page ........................................ 8-15

Pre-Scanning an image ............................................8-16

Settings in the Scanner window ............................... 8-17

Image ................................................................... 8-17

Scanning Area ...................................................... 8-19

Business Card Size (not available for

MFC-3240C and MFC-3340CN) ...................... 8-19

Adjusting the Image..............................................8-20

Configuring Network Scanning.......................................8-21

Using the Scan Key..............................................8-22

Using Presto!

PageManager®....................................... 8-23

Highlights..................................................................8-23

System requirements for Presto!

PageManager®... 8-24

Technical Support..................................................... 8-24

Using the ControlCenter2.0

(For Mac OS

X 10.2.4 or greater)............................. 8-26

How to turn off the AutoLoad feature in

ControlCenter2.0 .................................................. 8-27

SCAN........................................................................ 8-28

CUSTOM SCAN .......................................................8-28

COPY ....................................................................... 8-29

DEVICE SETTINGS .................................................8-29

SCAN........................................................................ 8-30

Image (example: Apple PreView).........................8-30

OCR (Word Processing program) ........................ 8-32

E-mail ................................................................... 8-33

File attachments ................................................... 8-34

File........................................................................8-35

CUSTOM SCAN .......................................................8-36

Customizing a user-defined button.......................8-37

Scan to Image: ..................................................... 8-37

Scan to OCR: .......................................................8-38

Scan to E-mail:.....................................................8-39

Scan to File: .........................................................8-40

COPY ....................................................................... 8-41

DEVICE SETTINGS .................................................8-43

Remote Setup (not available for MFC-210C) ....... 8-43

Quick-Dial (not available for MFC-210C) ............. 8-44

Ink Level ...............................................................8-44

MFC Remote Setup (Mac OS

X 10.2.4 or greater)

(not available for MFC-210C) ..................................... 8-45

™

Using the PhotoCapture Center

from a Macintosh®

(not available for MFC-3240C and MFC-5440CN) ..... 8-47

Index ......................................................................................I-1

* Windows® XP in this user’s guide represents Windows

XP Professional and Windows XP Home Edition.

vii

Using the machine as a

printer

(For Windows®)

Using the Brother printer driver

A Printer Driver is software that translates data from the format used by a computer into the format required by a particular printer, using a printer command language or page description language.

The printer drivers are on the CD-ROM we have supplied. Install the drivers first by following the Quick Setup Guide. Also, the latest printer driver can be downloaded from the Brother Solutions Center at:

http://solutions.brother.com

Features

This machine offers many features you’ll find in a high quality ink jet printer.

Fast Printing Speed

pages per minute in full color, and up to 20 pages per minute in black.

Brilliant High Quality Output

glossy paper gives you highest resolution. (See Specifications of the User’s Guide.) You can use 2 in 1, Watermark (Windows features to get high quality printouts.

Low Running Cost

you will only have to replace the cartridge that’s empty.

USB

with your computer. Ethernet—Ethernet Interface provides shared communications with

multiple computers connected on a network.

Only) printing, Color Enhancement technology and other

—

Universal Serial Bus Interface provides fast communication

—

Using Fast mode, you can print up to 15

—

Printing at up to 1200 x 6000 dpi on

Resolution

—

Whenever you run out of a particular color ink,

Network Standard models only.

USING THE MACHINE AS A PRINTER 1 - 1

Choosing the right type of paper

To get high quality printing using your machine, it is very important to select the right type of paper. Be sure to read User’s Guide before you select and purchase paper for the machine.

About paper

in the

Printing a document

When the machine receives data from your computer, it begins printing by picking up paper from the paper tray. The paper tray can feed many types of paper and envelopes.

From your computer select the Print command. If your computer is also connected to any other printers, select

Brother MFC-XXXX USB Printer (Where XXXX is your model name) as your printer driver from the Print or Print Settings menu in your software application, and then click on OK to begin printing. (Windows

only)

For Macintosh® users, see Using the Brother printer driver with

your Apple

Your computer sends the data to the machine. The LCD shows

When the machine finishes printing all the data, the LCD shows the date and time.

You can select the paper size, and orientation in your application software.

If your application software does not support your custom paper size, select the next larger paper size.

Then adjust the print area by changing the right and left margins in your application software.

Macintosh® (Mac OS® X) on page 8-4.

Receiving Data

1 - 2 USING THE MACHINE AS A PRINTER

Simultaneous printing and faxing

Your machine can print from your computer while sending or receiving a fax in memory, or while scanning a document into the computer. Fax sending will not be stopped during PC printing.

However, when the machine is copying or receiving a fax on paper, it pauses the PC printing operation, and then continues printing when copying or fax receiving has finished.

Clearing data from the memory

If the LCD shows in the printer memory by pressing

Data Remains

, you can clear the data that is left

Stop/Exit

Checking the Print Quality

If you want to check the print quality and find out how to improve it, See How to improve print quality in the User’s Guide.

Printer operation key

Job Cancel (MFC-5440CN only)

You can stop the current print job and clear the data from memory.

USING THE MACHINE AS A PRINTER 1 - 3

Status Monitor (Windows® only)

The Status Monitor utility is a configurable software tool that allows you to monitor the status of one or more devices, allowing you to get immediate notification of errors such as paper empty, paper jam or ink empty.

You can check the device status at anytime by double-clicking the icon in the tasktray or selecting the Status Monitor located in the Start/All Programs/Brother/MFL-Pro Suite MFC-XXXX on your computer.

For more information about using the Status Monitor software, right click the Status Monitor icon and choose Help.

Watching the machine’s status

Once you start up your computer, the resident icon will appear on the task bar. Green icon means the normal stand-by condition.

Yellow icon means the warning.

Red icon means a printing error has occured.

There are three ways to display the status monitor on your computer—in the task bar, in the task tray or on the desktop.

1 - 4 USING THE MACHINE AS A PRINTER

How to turn off the status monitor

If you want to switch off the status monitor application, perform the following steps.

Right-click on the status monitor icon or window and select Load on Startup in the menu.

Set this function to Off and close the window from Exit.

Even if the status monitor is off, you can see the machine’s status anytime by clicking the Status Monitor from the Start menu on your computer. You can switch the status monitor On by opening the menu window when displaying the status.

USING THE MACHINE AS A PRINTER 1 - 5

Printer driver settings (Windows® only)

For Macintosh® users, see

your Apple

You can change the following printer settings when you print from your computer:

Media Type/Quality (Speed)

■

Page Layout

■

Color Matching/Halftone

■

Color Enhancement

■

Scaling

■

Watermark

■

Print Date & Time

■

Quick Print Setup

■

Macintosh® (Mac OS® X) on page 8-4.

Using the Brother printer driver with

How to access the printer driver settings

Select Print from the File menu in your application software.

Select Brother MFC-XXXX USB Printer (Where XXXX is your model name) and click Properties. The Printer dialog box will appear.

■

The way you access the printer driver settings depends on your operating system and software applications.

■

The screens shown in this section are from Windows® XP. The screens on your computer may vary depending on your Windows

operating system.

1 - 6 USING THE MACHINE AS A PRINTER

Basic tab

Select the Media Type and Quality.

Select the Paper Size, Page Layout, Border Line (if any), Orientation, number of Copies and the page order.

Select the Paper Source. (MFC-5840CN only)

Click the OK button to apply your selected settings. To return to the default settings, click the Default button, then

click the OK button.

3 4

This area shows the current settings of Quality, Paper Size,

Page Layout, Orientation, Collate/Reverse Order and Color/Grayscale.

USING THE MACHINE AS A PRINTER 1 - 7

Media Type

To achieve the best print results, the media being printed on should be selected in the driver. The machine changes the way it prints, depending on the selected media type.

Plain Paper Inkjet Paper Glossy Paper Transparencies Slow Drying Paper

Select Slow Drying Paper when printing with the type of plain paper on which the ink dries very slowly. This setting may cause some slight blurring of the text.

Quality

The quality selection allows you to choose the print resolution you want for your document. Print quality and speed are related. The higher the quality, the longer it will take to print the document. The quality selections that are available will vary depending on the media type you select.

Highest: Up to 1200 x 6000 dpi. (See

■

Specifications of the User’s Guide.) Use this mode to print precise images such as photographs. This is the highest resolution and slowest speed.

Photo: 1200 x 2400 dpi. This mode is suitable for printing

■

photographs. Since the print data is much larger than normal mode, the processing time, data transfer time and print time will be longer.

Fine: 1200 x 1200 dpi. Better print quality than Normal mode and

■

faster print speed than Photo. Enhance Normal Printing: 750 x 750 dpi. With the Settings

■

button, you can choose this mode only when you have selected Plain Paper or Transparencies.

Normal: 600 x 600 dpi. Good print quality with typical print speed.

■

Fast Normal: 600 x 300 dpi. Better print quality than Fast mode

■

and faster print speed than Normal. Fast: 600 x 150 dpi. The fastest print mode and the lowest ink

■

consumption. Use this mode to print large volume documents or a document for proofing.

Resolution

1 - 8 USING THE MACHINE AS A PRINTER

Media Type Color/Grayscale Print Quality Selection

Plain Paper

Inkjet Paper

Glossy Paper

Transparencies Color/Grayscale

Slow Drying Paper

Color/Grayscale

Fast, Fast Normal, Normal, Fine

Fine, Photo

Fine, Photo, Highest

Normal, Fine

Fast, Fast Normal, Normal, Fine

The factory settings are shown in bold.

Enhanced Print Settings

You have options for enhanced print settings from the Settings button.

USING THE MACHINE AS A PRINTER 1 - 9

Bi-Directional Printing

When Bi-Directional Printing is selected, the print heads print in both directions and offer faster print speeds. When not selected, the print heads will only print in one direction to provide higher quality printouts.

Enhanced Normal Printing

Use this mode if fine horizontal bands appear on the paper. This prints at an increased resolution which helps to avoid banding on some types of paper. Overall print quality is improved, but print speed is slightly slower than in Normal mode. You can use this mode only when printing on Plain Paper, Slow Drying Paper or Transparencies.

Color Enhancement (True2Life®)

Selecting Color Enhancement (True2Life True2Life

feature. This feature analyzes your image to improve quality sharpness, white balance and color density. This process may take several minutes depending on the size of the image and the specifications of your computer.

) enables the

Color Density

■

This setting adjusts the total amount of color in the image. You can increase or decrease the amount of color in an image to improve a washed out or weak picture.

1 - 10 USING THE MACHINE AS A PRINTER

White Balance

■

This setting adjusts the hue of the white areas of an image. Lighting, camera settings and other influences will effect the appearance of white. The white areas of a picture may be slightly pink, yellow or some other color. By using this adjustment you can correct this effect and bring the white areas back to pure white.

Sharpness

■

This setting enhances the detail of an image. It is similar to adjusting the fine focus on a camera. If the image is not in true focus and you cannot see the fine details of the picture, then adjust the sharpness.

Auto Image Enhance

■

Allows individual adjustment of picture settings to improve the printed image and analyzes data from surrounding or neighboring pixels in the document.

Brightness

■

This setting adjusts the brightness of the whole image. To lighten or darken the image, move the scroll bar to the left or right.

Contrast

■

This setting adjusts the contrast of an image. This will make darker areas darker and lighter areas lighter. Increase the contrast when you want an image to be clearer. Decrease the contrast when you want an image to be more subdued.

Red

■

Increases the intensity of the Red color to make the image redder.

Green

■

Increase the intensity of the Green color to make the image greener.

Blue

■

Increase the intensity of the Blue color to make the image bluer.

USING THE MACHINE AS A PRINTER 1 - 11

Paper Size

The Paper Size selection provides a large selection of standard paper sizes. If you wish, you can create a custom size ranging from

3.5" x you can select borderless setting for specific papers. From the drop-down box, select the Paper Size you are using.

You can enter a custom size by selecting User Defined. Select the correct paper thickness to improve the quality of your output.

5" (88.9 x 127.0 mm) to 8.5" x 14" (215.9 x 355.6 mm). Also

1 - 12 USING THE MACHINE AS A PRINTER

Page Layout

The Page Layout selection can reduce the image size of a page allowing multiple pages to be printed on one sheet of paper or enlarge the image size for printing one page on multiple sheets of paper.

If you are using Windows® 98/98SE/Me, the 4 in 1 layout is not available.

Border Line

When printing multiple pages on one sheet with the Page Layout feature, you can choose to have a solid border, dashed border or no border around each page on the sheet.

Orientation

The Orientation selects the position of how your document will be printed (Portrait or Landscape).

Portrait (Vertical) Landscape (Horizontal)

USING THE MACHINE AS A PRINTER 1 - 13

Copies

The Copies selection sets the number of copies that will be printed (1 to 999).

Collate

With the Collate check box selected, one complete copy of your document will be printed and then repeated for the number of copies you selected. If the Collate check box is not selected, then each page will be printed for all the copies selected before the next page of the document is printed.

Reverse Order

Reverse Order prints the pages of your document in the opposite

order.

Paper Tray (MFC-5840CN only)

The Paper Tray selection sets the paper tray from which the machine will feed the paper when printing. Auto allows the printer driver to select automatically a suitable tray for Paper Size setting.

You can only use plain paper sizes Letter, Legal or A4 in Tray#2.

1 - 14 USING THE MACHINE AS A PRINTER

Advanced tab

1 2 3 4

To return to the default settings, click the Default button.

Change the tab settings by selecting one of the following icons:

1. Color

2. Scaling

3. Watermark

4. Device Options

USING THE MACHINE AS A PRINTER 1 - 15

Color

Color/Grayscale

This selection allows a color document to be printed in black and white using gray scale.

Image Type

The printer driver will select the most suitable color matching and half tone method, depending on your image type. Generally, text and business graphics are printed vividly and photographic images are printed softly.

Auto: The printer driver automatically selects the image type.

■

Photo: Select this mode for photographic images.

■

Graphics: Select this mode for documents that contain text or

■

business graphics (charts or clip art). Custom: If you want to select the color matching and halftone

■

method, select this mode.

1 - 16 USING THE MACHINE AS A PRINTER

Custom Image Type

You can select the color matching method manually. Select the best one for your document.

Match Monitor

Color is adjusted to get the closest color match to the PC monitor. Natural: Suitable for photographic images. The color is adjusted

■

to print a more natural color. Vivid: Suitable for business graphics such as charts, graphics

■

and text. The color is adjusted to give more vivid color.

USING THE MACHINE AS A PRINTER 1 - 17

Halftone Pattern

The machine can use two methods (Diffusion or Dither) to arrange where to place dots to express halftones. There are some predefined patterns set for this and you can select which one to use for your document. Select the appropriate method.

Diffusion: Dots are placed at random to create the halftones.

■

This method of printing is more suitable for printing photographs that have delicate shades and graphics.

Dither: Dots are arranged in a pre-defined pattern to make

■

halftones. This type of printing is more suitable to printing graphics that have definite color boundaries or for printing charts such as business charts.

Some halftone settings cannot be selected with certain combinations of Media Type and Quality selections.

1 - 18 USING THE MACHINE AS A PRINTER

Scaling

You can change the print size of your document with the Scaling feature.

■

Check Off if you want to print the document as it appears on your screen.

■

Check Fit to Paper Size, if your document has an unusual size, or if you have only the standard size paper.

■

Check Free if you want to reduce the size.

■

Check Mirror Print to reverse the data from left to right.

Mirror Print is not available when you select Transparency

paper.

USING THE MACHINE AS A PRINTER 1 - 19

Watermark

You can place a logo or text into your document as a Watermark. You can select one of the preset Watermarks, or you can use a bitmap file or text file that you have created.

Check Use Watermark, and then select the watermark you want to use.

In background

Check In background to print the watermark image in the background of your document. If this feature is not checked then the Watermark will be printed on top of your document.

In Outline Text (Windows® 2000 Professional/XP Only)

Check In Outline Text if you only want to print an outline of the watermark.

Print Watermark

The Print Watermark feature offers the following print choices:

On all pages

■

On first page only

■

From second page

■

Custom

■

1 - 20 USING THE MACHINE AS A PRINTER

Watermark Style

You can change the Watermark’s size and position on the page by selecting the Watermark, and clicking the Edit button. If you want to add a new Watermark, click the New button, and then select Text or

Bitmap in the Watermark Style.

Title

■

You can select the CONFIDENTIAL, COPY or DRAFT as the standard title or enter a title you like in the field.

Watermark Text

■

Enter your Watermark text into the Text Box, and then select the Font, Size, Color and Style.

Watermark Bitmap

■

Enter the file name and location of your bitmap image in the File box, or Browse for the file location. You can also set the scaling size of the image.

Position

■

Use this setting if you want to control the position of the watermark on the page.

USING THE MACHINE AS A PRINTER 1 - 21

Device Options

Lets you set the following Printer Functions:

Print Date & Time

When enabled the Print Date & Time feature, it will print the date and time on your document from your computer’s system clock.

Click the Setting button to change the Date, Time, the Position and the Font. To include a background with the Date and Time, select Opaque. When Opaque is selected, you can click on the Color button to change the color of the Date and Time background.

The Date and Time in the selection box shows the format that will be printed. The actual Date and Time printed on your document is automatically retrieved from the settings of your computer.

1 - 22 USING THE MACHINE AS A PRINTER

Quick Print Setup

The Quick Print Setup feature allows you to quickly select driver settings. To view settings, simply click your mouse button on the task tray icon. This feature can be set to On or Off from the Device

Options.

Status Monitor

This reports the ink volume and the printer status (any error that may happen with the printer) when printing. The default setting for the Status Monitor is on. If you would like to turn the Status Monitor off, go to the Advanced tab, select Device options and then select Status monitor.

USING THE MACHINE AS A PRINTER 1 - 23

Support tab

The Support Tab provides driver version and setting information. In addition there are links to the Brother Solutions Center and the Driver Update Web sites.

Click the Support tab to display the following screen:

Brother Solutions Center

The Brother Solutions Center is a Web site offering information about your Brother product including FAQs (Frequently Asked Questions), User’s Guides, Driver Updates and Tips for using your machine.

Web Update

Web Update checks the Brother web site for updated drivers, and

automatically downloads and updates the printer driver on your computer.

Check Setting

The Check Setting selection displays a list of your current driver settings.

1 - 24 USING THE MACHINE AS A PRINTER

How to scan using

Windows

The scanning operations and drivers will be different depending on your operating system.

For Windows

The machine uses Windows scanning documents. (See

Windows

In addition to the WIA driver there is also a TWAIN compliant scanner driver installed. If you want to use it, you can switch TWAIN On from the icon Enable/Disable TWAIN for advances

user located in the Start/All Programs/Brother/MFL-Pro Suite MFC-XXXX in your computer. (See

page 2-10.)

For Windows

The machine uses a TWAIN Compliant driver for scanning documents from your applications. (See Scanning a document on page 2-10.)

For Macintosh

Go to Scanning from a Macintosh

8.6)

on page 8-14.

XP only) on page 2-2.)

98/98SE/Me and 2000 Professional

Imaging Acquisition (WIA) for

Scanning a document (For

TWAIN compliant

(not available for Mac OS®

For ScanSoft®, PaperPort® and OmniPage® OCR

Go to Using ScanSoft on page 2-26

PaperPort® 9.0SE and OmniPage® OCR

HOW TO SCAN USING WINDOWS® 2 - 1

Scanning a document (For Windows® XP only)

WIA compliant

Windows® XP uses Windows® Image Acquisition (WIA) for scanning images from the machine. You can scan images directly into the PaperPort can scan images directly into any other software application that supports WIA or TWAIN scanning.

How to access the scanner

viewer that Brother included with your machine or you

Open your software application to scan the document.

The instructions for scanning in this Guide are for when you use ScanSoft another application may vary.

Select Scan from the File drop-down menu or click the Scan button.

The Scan panel appears on the left of the screen.

Select the scanner you are using from the Scanner drop-down list box.

Click Scan. The Scan dialog box will appear:

PaperPort® 9.0SE. The steps for scanning from

2 - 2 HOW TO SCAN USING WINDOWS

Scanning a document into the PC (MFC-3240C and MFC-3340CN only)

Load your document.

Select the picture type (B).

Select the Paper size from the drop-down list box (D).

If you require advanced settings, click on Adjust the quality of the scanned picture (C). You can select Brightness, Contrast, Resolution and Picture Type from the Advanced Properties. Click the OK button after you choose your settings.

To start scanning your document, click the Scan button in the Scan dialog box.

HOW TO SCAN USING WINDOWS® 2 - 3

■

The scanner resolution you can select is up to 1200 dpi.

■

For resolutions greater than 1200 dpi, use the Brother Scanner Utility. (See Brother Scanner Utility on page 2-9.)

■

You cannot select the Paper source (A) other than Document Feeder.

2 - 4 HOW TO SCAN USING WINDOWS

Scanning a document into the PC (not available for MFC-3240C and MFC-3340CN)

There are two ways in which you can scan a whole page. You can either use the ADF (automatic document feeder) or the Flatbed scanner glass.

If you would like to scan and then crop a portion of the page after pre-scanning the document, you will need to use the scanner glass (Flatbed). (See page 2-13.)

Scanning a document using the ADF

Load your document.

Pre-Scanning to crop a portion you want to scan

Select the Document Feeder from the Paper source drop-down list box (A).

Select the picture type (B).

Select the Paper size from the drop-down list box (D).

HOW TO SCAN USING WINDOWS® 2 - 5

■

The scanner resolution you can select is up to 1200 dpi.

■

For resolutions greater than 1200 dpi, use the Brother Scanner Utility. (See Brother Scanner Utility on page 2-9.)

To start scanning your document, click the Scan button in the Scan dialog box.

2 - 6 HOW TO SCAN USING WINDOWS

Pre-Scanning to crop a portion you want to scan using the scanner glass (not available for MFC-3240C and MFC-3340CN)

The Preview button is used to preview an image for cropping any unwanted portions from the image. When you are satisfied with the preview, click the Scan button from the scanner window to scan the image.

Place the document face down on the scanner glass.

Select Flatbed in the Paper source pull-down box (A).

If your machine has no ADF, you do not need to select this box.

Select the picture type (B).

In the Scan dialog box, click the Preview button. The entire document will be scanned into the PC and will appear in the scanning area.

Select the portion you want to scan by clicking the left mouse button and dragging it over the area.

Scanning area

HOW TO SCAN USING WINDOWS® 2 - 7

To start scanning your document, click the Scan button in the Scan dialog box.

This time only the selected area of the document will appear in the PaperPort

9.0SE window (or your software application

window).

2 - 8 HOW TO SCAN USING WINDOWS

Brother Scanner Utility

The Brother Scanner Utility is used for configuring the scanner driver for resolutions greater than 1200 dpi and for changing the paper size. If you want to set Legal size as the default size, change the setting using this utility. You must restart your PC for the new settings to take effect.

The paper size setting is not available for the MFC-3240C, MFC-3340CN and MFC-210C.

To run the utility: You can run the utility by selecting the Scanner Utility located in the

Start/All Programs/Brother/MFL-Pro Suite MFC-XXXXC menu.

(Where XXXX is your model name.)

If you scan the document at a resolution of greater than 1200 dpi, the file size may be very large. Please make sure that you have sufficient memory and hard disk space for the size of the file you are trying to scan. If you do not have enough memory or hard disk space then your computer may freeze and you could lose your file.

TWAIN compliant scanner driver for Windows® XP

If you have chosen to use the optional TWAIN Driver supported for Windows 2000 Professional (See page 2-1 for instructions on how to turn the Windows

XP, follow the description for Windows® 98/98SE/Me and

XP TWAIN driver ON).

HOW TO SCAN USING WINDOWS® 2 - 9

Scanning a document

TWAIN compliant

The Brother MFL-Pro Suite software includes a TWAIN compliant scanner driver. TWAIN drivers meet the standard universal protocol for communicating between scanners and software applications. This means that not only can you scan images directly into the PaperPort can also scan images directly into hundreds of other software applications that support TWAIN scanning. These applications include popular programs like Adobe PageMaker

viewer that Brother included with your machine, but you

, CorelDraw® and many more.

Photoshop®, Adobe®

2 - 10 HOW TO SCAN USING WINDOWS

How to access the Scanner

Open the software application (ScanSoft® PaperPort® 9.0SE) to scan a document.

The instructions for scanning in this Guide are for when you use ScanSoft

Select Scan from the File drop-down menu or select the Scan button. The Scan panel appears in the left panel.

Select Brother MFC-XXXX USB or from the Scanner drop-down list box. (Where XXXX is your model name.)

If the MFC is connected via: USB-use Brother MFC-XXXX USB LAN-use Brother MFC-XXXX LAN (Where XXXX is your model name.)

Click Scan. The Scanner Setup dialog box will appear:

PaperPort® 9.0SE.

Brother MFC-

XXXX

LAN

HOW TO SCAN USING WINDOWS® 2 - 11

Scanning a document into the PC

You can scan a whole page

—OR—

Scan a portion of the page after pre-scanning the document.

Scanning a whole page

Load your document.

Adjust the following settings, if required, in the Scanner window:

Image Type

■

Resolution

■

Scan Type

■

Brightness

■

Contrast

■

Document Size

■

After you select a document size, you can adjust the scanning area further by clicking the left mouse button and dragging it. This is required when you want to crop an image when scanning. (See Settings in the Scanner window on page 2-15.)

Click the Start button in the scanner window. When scanning is completed, click Cancel to return to the

PaperPort

9.0SE window.

2 - 12 HOW TO SCAN USING WINDOWS

Pre-Scanning to crop a portion you want to scan

The PreScan button is used to preview an image for cropping any unwanted areas from the image. When you are satisfied with the preview, click the Start button in the scanner window to scan the image.

Load your document.

Scanning area

Select the settings for Image Type, Resolution, Scan Type, Brightness, Contrast and Document Size, as needed.

In the Scanner Setup dialog box, click the PreScan button. The entire document will be scanned into the PC and will appear in the Scanning Area.

Select the portion you want to scan by clicking the left mouse button and dragging it.

Scanning area

If you enlarge the image using button, you can then use the

button to restore the image to its original size.

HOW TO SCAN USING WINDOWS® 2 - 13

Load your document again.

If your model is flatbed type, and you have loaded the on the scanner glass in step 1, please skip this step.

Click Start. This time only the selected area of the document will appear in

the PaperPort window).

In the PaperPort® 9.0SE window, use the options available to refine the image.

9.0SE window (or your software application

document

2 - 14 HOW TO SCAN USING WINDOWS

Settings in the Scanner window

Image Type

Select the output image type from Photo, Web or Text. Resolution and Scan Type will be altered for each default setting.

The default settings are:

Image Type Resolution Scan Type

Photo Select for scanning photo images. 300 x 300 dpi 24-bit color

Web Select for attaching the scanned

image to web pages.

Text Select for scanning text

documents.

100 x 100 dpi 24-bit color

200 x 200 dpi Black & White

HOW TO SCAN USING WINDOWS® 2 - 15

Resolution

You can change the scanning resolution from the Resolution drop down list. Higher resolutions take more memory and transfer time, but can achieve a finer scanned image. The following table shows the resolution you can choose and the available colors.

Resolution Black & White /

Gray (Error Diffusion)

100 x 100 dpi Yes Yes Yes

150 x 150 dpi Yes Yes Yes

200 x 200 dpi Yes Yes Yes

300 x 300 dpi Yes Yes Yes

400 x 400 dpi Yes Yes Yes

600 x 600 dpi Yes Yes Yes

1200 x 1200 dpi Yes No Yes

2400 x 2400 dpi Yes No Yes

4800 x 4800 dpi (Except

MFC-3240C and MFC-3340CN)

9600 x 9600 dpi (Except

MFC-3240C and MFC-3340CN)

19200 x 19200 dpi (Except

MFC-3240C and MFC-3340CN)

Yes No Yes

256 color True Gray /

24 bit color

2 - 16 HOW TO SCAN USING WINDOWS

Scan Type

Black & White: Set the Scan Type to Black & White for text or line art.

Gray Scale: Set the Scan Type to Gray (Error Diffusion) or

True Gray for photographic images.

Colors: Set either:

256 Color, which scans up to 256 colors, or 24 bit Color which scans up to 16.8 million colors.

Although using 24 bit Color creates an image with the most accurate colors, the image file will be approximately three times larger than a file created with 256 Color.

Brightness

Adjust the setting (-50 to 50) to obtain the best image. The default value is 0, representing an ‘average’.

You can set the level by dragging the slide bar to the right or left to lighten or darken the image. You can also type a value in the box for the setting.

If the scanned image is too light, set a lower brightness value and scan the document again. If the image is too dark, set a higher brightness value and scan the document again.

The Brightness setting is only available when Black & White or Gray is selected.

Contrast

This setting is only adjustable when you have selected one of the gray scale settings. It is not available when Black & White and Color settings are selected as the Scan Type.

You can increase or decrease the contrast level by moving the slide bar to the left or right. An increase emphasizes dark and light areas of the image, while a decrease reveals more detail in gray areas. You can also type a value in the box for the setting.

HOW TO SCAN USING WINDOWS® 2 - 17

Document Size

Set the size to one of the following:

■

A4 210 x 297 mm

■

JIS B5 182 x 257 mm

■

Letter 8 1/2 x 11 in

■

Legal 8 1/2 x 14 in

■

A5 148 x 210 mm

■

Executive 7 1/4 x 10 1/2 in

■

Business Card

■

Photo 4 x 6 in

■

Index Card 5 x 8 in

■

Photo L 89 x 127 mm

■

Photo 2L 127 x 178 mm

■

Post Card 1 100 x 148 mm

■

Post Card 2 148 x 200 mm

■

Custom (User adjustable from 0.35 x 0.35 in. to 8.5 x 14 in or

8.9 x 8.9 mm to 215.9 x 355.6 mm.)

If your machine is a flatbed type (except MFC-3240C and MFC-3340CN), you can scan business cards. To scan business cards, select the business card size, and then place the business card face down at the center of the scanner glass.

When scanning photographs or other images for use in a word processor or other graphics application, you should try different settings for the contrast and resolution modes to see which best suits your needs.

With MFC-3240C and MFC-3340CN, the Business Card is not available for scanning.

2 - 18 HOW TO SCAN USING WINDOWS

If you selected Custom as the size, the Custom Document Size dialog box will appear.

Type the Name, Width and Height for the document. You can choose “mm” or “inch” as the unit for Width and Height.

You can see the actual paper size you selected on the screen.

Width: shows the width of scanning area

■

Height: shows the height of scanning area

■

Data Size: shows the approximate data size calculated in a

■

Bitmap format. The size will be different for other file formats such as JPEG.

HOW TO SCAN USING WINDOWS® 2 - 19

Using the Scan key (For USB cable users)

If you use the Scan key on a network, please refer to Scan key on page 7-5.

You can use (

into your word processing, graphics or E-mail applications or your

computer folder. The advantage of using (

avoid the mouse clicks required to scan from your computer.

Before you can use (

must have connected the machine to your Windows computer and loaded the appropriate Brother Drivers for your

version of Windows For details about how to configure the Control Center 2.0 buttons to launch the application of your choice using

Scan

(

Scan

) on the control panel to scan documents

Scan

) on the control panel, you

), go to the appropriate chapter:

Scan

Using the

) is that you

based

■

For Windows®, see Using the ControlCenter2.0 on page 3-1.

■

For Macintosh®, see Using the ControlCenter2.0 (For Mac

X 10.2.4 or greater) on page 8-26.

2 - 20 HOW TO SCAN USING WINDOWS

Scan to E-mail

You can either scan a black and white or color document into your E-mail application as a file attachment. You can change the

Scan

(

Load your document.

) configuration. (See E-mail on page 3-9.)

Press (

Press ▲ or ▼ to select Press The machine will scan the document, create a file attachment,

and launch your E-mail application, displaying the new message waiting to be addressed.

Black Start

Scan

Scan to E-Mail

Color Start

Scan to E-mail

Scan to Image

You can scan a color picture into your graphics application for

Scan

viewing and editing. You can change the (

configuration. (See Image (example: Microsoft Paint) on page 3-6.)

Load your document.

Press (

Press ▲ or ▼ to select Press The machine will start the scanning process.

Black Start

Scan

Scan to Image

Color Start

Scan to Image

)

HOW TO SCAN USING WINDOWS® 2 - 21

Scan to OCR

If your document is text, you can have it converted by ScanSoft®

OmniPage displayed in your word processing application for viewing and

OCR to an editable text file and then have the result

editing. You can change the (

(Word Processing program) on page 3-8.)

Load your document.

Press (

Press ▲ or ▼ to select Press The machine will start the scanning process.

Black Start

Scan

Scan to OCR

Color Start

Scan

) configuration. (See

Scan to OCR

OCR

Scan to File

You can scan a black and white or a color document into your computer and save it as a file in the folder you choose. The file type and specific folder are based on the settings you have chosen in the Scan to File screen of the Brother MFL-Pro Control Center. (See on page 3-11.)

Load your document.

Press (

Press ▲ or ▼ to select Press The machine will start the scanning process.

Black Start

Scan

Scan to File

Color Start

Scan to File

File

2 - 22 HOW TO SCAN USING WINDOWS

Scan to Card (not available for MFC-3240C, MFC-210C and MFC-5440CN)

You can scan black and white and color documents into a media card. Black and white documents will be stored in PDF (*.PDF) or TIFF file formats (*.TIF). Color documents may be stored in PDF (*.PDF) or JPEG (*.JPG) file formats. The default setting is

150 dpi

current date. For example, the fifth image scanned on July 1, 2004 would be named 07010405.PDF. You can change the color, quality and file name as you want.

Quality Selectable File Format Default File Format

B/W 200x100 dpi

B/W 200 dpi

Color 150 dpi

Color 300 dpi

Color 600 dpi

and the default file format is PDF. File names default to the

TIFF / PDF TIFF

JPEG / PDF PDF

You can choose the default file format for Black & White or color files. (See Changing the default color file format on page 2-25 and Changing the default black & white file format on page 2-25.)

Color

Insert a SmartMedia®, CompactFlash®, Memory Stick®, SecureDigital

Do not take out the media card while to avoid damaging the card or data stored on the card.

Load your document.

Press (

Press ▲ or ▼ to select To change quality, press —OR— Press

changing any settings.

Black Start

™

or xD-Picture Card™ into your machine.

PhotoCapture

Scan

Scan to Card

Menu/Set

Color Start

HOW TO SCAN USING WINDOWS® 2 - 23

and go to Step 5.

to start scanning without

is blinking

Press ▲ or ▼ to select the quality you want. To change the file type, press —OR— To start scanning, press

Press ▲ or ▼ to select the file type you want. To change the file name, press —OR— To start scanning, press

The file name is set automatically however, you can set a name of your choice using the dial pad. You can only change the first 6 digits.

Press

Black Start

Color Start

Menu/Set

Black Start

Menu/Set

Black Start

to start scanning.

and go to Step 6.

Color Start

and go to Step 7.

Color Start

2 - 24 HOW TO SCAN USING WINDOWS

Changing the default quality

Press

Press ▲ or ▼ to select

B/W 200x100 dpi, B/W 200 dpi, Color 150 dpi Color 300 dpi

Press

Menu/Set, 4, 8, 1

Color 600 dpi

Menu/Set Stop/Exit

1.Quality

Changing the default black & white file format

Press

Press ▲ or ▼ to select Press

Press

Menu/Set, 4, 8, 2

TIFF

Menu/Set Stop/Exit

PDF

2.B/W File Type

Changing the default color file format

Press

Press ▲ or ▼ to select Press

Press

Menu/Set, 4, 8, 3

PDF

Menu/Set Stop/Exit

JPEG

3.ColorFile Type

HOW TO SCAN USING WINDOWS® 2 - 25

Using ScanSoft® PaperPort® 9.0SE and OmniPage® OCR

ScanSoft® PaperPort® 9.0SE for Brother is a document management application. You can use PaperPort

9.0SE to view

scanned documents. PaperPort

9.0SE has a sophisticated, yet easy-to-use, filing system that will help you organize your graphics and text documents. It allows you to combine or “stack” documents of different formats for printing, faxing or filing.

ScanSoft ScanSoft

See Documentation for ScanSoft

PaperPort® 9.0SE can be accessed through the

PaperPort® 9.0SE program group.

PaperPort® 9.0SE on the

CD-ROM.

The complete ScanSoft ScanSoft

OmniPage® OCR, is in the Documentation on the

PaperPort® 9.0SE User’s Guide, including

CD-ROM. This chapter is only an introduction to the basic operations.

When you install MFL-Pro Suite, ScanSoft Brother and ScanSoft

OmniPage® OCR are installed automatically.

PaperPort® 9.0SE for

If you are using Windows® XP or Windows® 2000 Professional, you must be logged on with administrator rights.

2 - 26 HOW TO SCAN USING WINDOWS

Viewing items

ScanSoft® PaperPort® 9.0SE provides several ways to view items: Desktop View displays a thumbnail (a small graphic that represents

each item in a Desktop or folder). Items in the selected folder appear on the PaperPort

Desktop. You can see PaperPort non-PaperPort

Non-PaperPort

9.0SE items (files created using other applications).

9.0SE items include an icon that indicates the

9.0SE items (MAX files) and

application that was used to create the item; a non-PaperPort item is represented by a small rectangular thumbnail and not an actual image.

Desktop View displays items

as thumbnails

9.0SE

Page View displays a close-up of a single page and you can open a PaperPort

9.0SE item by double-clicking on it.

As long as you have the appropriate application on your computer to display it, you can also double-click a non-PaperPort

9.0SE item to

open it.

Page View displays each item

as a full page

HOW TO SCAN USING WINDOWS® 2 - 27

Organizing your items in folders

PaperPort® 9.0SE has an easy-to-use filing system for organizing your items. The filing system consists of folders and items that you select to view in Desktop View. An item can be a PaperPort

item or a non-PaperPort

■

Folders are arranged in a “tree” structure in the Folder View.

9.0SE item:

9.0SE

You use this section to select folders and view their items in Desktop View.

■

You can simply drag and drop an item onto a folder. When the folder is highlighted, release the mouse button and the item is stored in that folder.

■

Folders can be “nested”—that is, stored in other folders.

■

When you double-click a folder, its items (both PaperPort® 9.0SE MAX files and non PaperPort

9.0SE files) appear on the

Desktop.

■

You can also use Windows® Explorer to manage the folders and items shown in Desktop View.

Quick links to other applications

ScanSoft® PaperPort® 9.0SE automatically recognizes many other applications on your computer and creates a “working link” to them.

The Send To Bar at the bottom of the Desktop view shows icons of those linked applications.

To use a link, drag an item onto one of the icons to start the application represented by the icon. A typical use of the Send To Bar is to select an item and then fax it.

This sample Send To Bar shows several applications with links to PaperPort

9.0SE.

If PaperPort

9.0SE does not automatically recognize one of the applications on your computer, you can manually create a link using the New Program Link... command. (See PaperPort

9.0SE in the Documentation section on the

CD-ROM for more information about creating new links.)

2 - 28 HOW TO SCAN USING WINDOWS

ScanSoft® OmniPage® OCR lets you convert image text into text you can edit

ScanSoft® PaperPort® 9.0SE can quickly convert the text on a

ScanSoft

PaperPort® 9.0SE item (which is really just a picture of the

text) into text that you can edit with a word processing application.

PaperPort ScanSoft

—OR—

9.0SE uses the optical character recognition application

OmniPage® OCR, which comes with PaperPort® 9.0SE.

PaperPort® 9.0SE can use your preferred OCR application if it is already on your computer. You can convert the entire item, or by using the Copy Text command, you can select only a portion of the text to convert.

Dragging an item onto a word-processing link icon starts PaperPort

’s built-in OCR application, or you can use your own

OCR application.

You can Import items from other applications

In addition to scanning items, you can bring items into PaperPort®

9.0SE in a variety of ways and convert them to PaperPort (MAX) files in several different ways:

■

Print to the Desktop View from another application, such as Microsoft

■

Import files saved in other file formats, such as Windows® Bitmap

Excel.

(BMP) or Tagged Image File Format (TIFF).

9.0SE

HOW TO SCAN USING WINDOWS® 2 - 29

You can Export items in other formats

You can export or save PaperPort® 9.0SE items in several popular file formats, such as BMP, JPEG, TIFF, PDF or self-viewing.

For example, to create a file for an Internet Web site, export it as a JPEG file. Web pages often use JPEG files for displaying images.

Exporting an image file

Select the Save As command from the File pull-down menu in the PaperPort will be displayed.

Select the drive and directory where you want to store the file.

Enter the new file name and choose the file type or select a name from the File Name text box. (You can scroll through the Directories and File Name listing for prompting.)

Select the Save button to save your file, or Cancel to return to the PaperPort

9.0SE window. The Save ‘XXXXX’ as dialog box

9.0SE without saving it.

How to Uninstall PaperPort® 9.0SE and ScanSoft® OmniPage® OCR

For Windows® 98/98SE and Windows® Me:

Select Start, Settings, Control Panel, Add/Remove Programs and the Install/Uninstall tab.

Select PaperPort from the list and click the Add/Remove button.

For Windows

Select Start, Settings, Control Panel and Add/Remove Programs. Select PaperPort from the list and click the Change/Remove

button.

For Windows

Select Start, Control Panel, Add or Remove Programs and the Change or Remove Programs icon.

Select PaperPort from the list and click the Change/Remove button.

2000 Professional:

XP:

2 - 30 HOW TO SCAN USING WINDOWS

Using the ControlCenter2.0

(For Windows®)

The functions that can be used in the ControlCenter2.0 may vary depending upon the model.

ControlCenter2.0

The ControlCenter2.0 is a software utility that allows you to quickly and easily access your frequently used applications. Using the ControlCenter2.0 eliminates the need to manually launch the specific applications. The ControlCenter2.0 provides the following six categories of operations:

Scan directly to a file, E-mail, word processor or graphics application of your choice.

Custom Scan buttons allow you to configure a button to meet your own application requirements.

Access to the advanced features of the PhotoCapture Center™.

Access the Copy features available via your computer.

Access the “PC-FAX” applications available for your device.

Access the settings available to configure your device.

You can select which machine the ControlCenter2.0 will connect with from the Model pull-down list.

Also you can open the configuration window for each function by clicking the Configuration button.

USING THE CONTROLCENTER2.0 3 - 1

How to turn off the AutoLoad feature in ControlCenter2.0

Once you start the ControlCenter2.0 from the Start menu, the icon will appear on the task bar. You can open the ControlCenter2.0 window by double-clicking on the icon.

If you do not want the ControlCenter2.0 to run automatically each time the computer is started;

Right-click on the ControlCenter2.0 icon in the Task Tray, and select Preference.

The ControlCenter2.0 preference window appears, then uncheck the Start ControlCenter on computer startup check box.

Click OK to close the window.

3 - 2 USING THE CONTROLCENTER2.0

SCAN

This section contains four buttons for Scan to Image, Scan to OCR, Scan to E-mail and Scan to File applications.

Image (Default: Microsoft Paint)

■

directly into any graphic viewer/editor application. You can select the destination application, such as MS Paint, Corel PhotoPaint, Adobe PhotoShop, or any kind of image editing application you have installed on your computer.

OCR (Default: MS WordPad)

■

document, automatically run the OCR application and insert the text (not a graphic image) into a word processing application. You have the option of selecting the target word processing application, such as WordPad, MS Word, Word Perfect or whichever word processing application is installed on your computer.

E-mail (Default: your default E-mail software) — enables you to

■

scan a page or document directly into an E-mail application as a standard attachment. You have the option of selecting the file type and resolution for the attachment.

File — enables you to scan directly to a disk file. You can change

■

the file type and destination folder, as needed.

The ControlCenter2.0 gives you the ability to configure the hardware

Scan key on your machine for each scan feature. Select the Device Button in the configuration menu for each of the SCAN buttons.

— enables you to scan a page

— enables you to scan a page or

CUSTOM SCAN

You can configure the button name and settings for each of these buttons to meet your specific requirements by right-clicking on a button and following the configuration menus.

USING THE CONTROLCENTER2.0 3 - 3

PHOTOCAPTURE (not available for MFC-5440CN and MFC-3240C)

This section contains three features which you can access the media card inserted into the machine. This function is only available when the machine is connected to the PC with USB.

Open PCC Folder — enables you to see the files and folders that

■

are on the media card. (See Using the PhotoCapture Center from your PC

Copy From PCC — enables you to copy the files on the media

■

card into the specific folder of the PC. You can select the destination folder.

Copy To Application — enables you to copy the files on the

■

media card into the desktop folder of the image viewer application.

on page 6-1.)

™

COPY

Copy — allows you to use the PC and any printer driver for

enhanced copy operations. You can scan the page on the machine and print the copies using any of the features of the machine printer driver—OR—you can direct the copy output to any standard printer driver installed on the PC including network printers.

You can configure your preferred settings on up to four buttons.

3 - 4 USING THE CONTROLCENTER2.0

PC-FAX

These buttons are for sending or receiving faxes using the Brother PC-FAX application.

Send — enables you to scan a page or document and

■

automatically send the image as a fax from the PC using the Brother PC-FAX software. (See PC-FAX sending on page 5-1.)

Receive — enables you to receive a PC-FAX by clicking this

■

button. After running the PC-FAX receive software, this button changes to View Received to open the application and see the received fax. (See Setting up PC-FAX receiving (MFC-420CN,

MFC-620CN, MFC-5440CN, MFC-5840CN and MFC-3340CN only)

on page 5-19.)

When the machine is connected to a network, you cannot use this function.

Address Book — enables you to open Brother PC-FAX address

■

book. (See Brother Address Book on page 5-7.) Setup — enables you to configure the PC-FAX sending settings.

■

(See Sending setup on page 5-3.)

DEVICE SETTING

You can configure the machine settings or check the ink levels.

Remote Setup — enables you to open the Remote Setup

■

Program. (See on page 4-1.)

Quick-Dial — enables you to open the Set Quick-Dial window of

■

the Remote Setup. (See

MFC-210C)

Ink Level — enables you to check the ink status.

■

When the machine is connected to a network, you cannot use this function.

MFC Remote Setup (not available for MFC-210C)

MFC Remote Setup (not available for

on page 4-1.)

USING THE CONTROLCENTER2.0 3 - 5

SCAN

This section contains four buttons for Scan to Image, Scan to OCR, Scan to E-mail and Scan to File applications.

Image (example: Microsoft Paint)

Scan to Image feature allows you to scan an image directly into your

graphics application for image editing. To change the default settings, right-click on the button and select Software Button.

Change the other settings, if needed.

By selecting Device Button at each Scan button, you can configure the Scan key on your machine for each scan feature.

3 - 6 USING THE CONTROLCENTER2.0

To change the destination application, select the appropriate application from the Target Application pull down list. You can add an application to the list by clicking the Add button.

Enter the Application Name (up to 30 characters) and the Application Location. You can also find the application location by clicking button. Choose the File Type from the pull-down list.

You can delete application that you have added. Just select the Application Name and click the Delete button.

This function is also available for Scan to E-mail and Scan to OCR. The window may vary depending upon the function.

USING THE CONTROLCENTER2.0 3 - 7

OCR (Word Processing program)

Scan to OCR converts the graphic page image data into text which

can be edited by any word processor program. You can change the default word processor program.

To configure Scan to OCR, right-click on the button and select Software Button.

To change the word processing application, select the destination word processing application from the Target Application pull down list. You can add an application to the list by clicking the Add button. An application can be deleted by clicking on the Delete button.

You can also configure the other settings for this selection.

3 - 8 USING THE CONTROLCENTER2.0

E-mail

Scan to E-mail feature allows you to scan a document to your

default E-mail application, so you can send the scanned job as an attachment. To change the default E-mail application or attachment file type, right-click on the button and select Software Button.

To change the E-mail application, select your preferred E-mail application from the E-mail Application pull down list. You can add an application to the list by clicking the Add button. An application can be deleted by clicking on the Delete button.

You can also change the other settings used to create the file attachments.

USING THE CONTROLCENTER2.0 3 - 9

File attachments

You can choose from the following list of file types for attachment to your E-mail or for saving to a folder.

File Type — Select from the pull-down list the type of file you want the scanned images to be saved in.

Windows Bitmap (*.bmp) JPEG (*.jpg) TIFF - Uncompressed (*.tif) TIFF - Compressed (*.tif) TIFF Multi-Page - Uncompressed (*.tif) TIFF Multi-Page - Compressed (*.tif) Portable Network Graphics (*.png) PDF (*.pdf)

Additional file format support is available by scanning to

PaperPort file format. (See Using ScanSoft

OmniPage

and then use the save as function and choose the

OCR on page 2-26.)

PaperPort® 9.0SE and

The additional file types supported are: TIFF - Group 4 (*.tif) TIFF - Class F (*.tif) TIFF Multi Page - Group 4 (*.tif) TIFF Multi Page - Class F (*.tif)

3 - 10 USING THE CONTROLCENTER2.0

File

Scan to File button allows you to scan an image and save it in a

specific file type to any directory on your PC. This allows you to easily archive your paper documents. To configure the file type and save to directory, right-click on the button and select Software Button.

Select the file type for the saved image by selecting from the File Type pull-down list. You can save the file to the default folder which is shown currently in the Destination Folder box, or you can select another folder/directory by clicking button.

For the supported file types, please refer to the File attachments on page 3-10.

USING THE CONTROLCENTER2.0 3 - 11

CUSTOM SCAN

There are four buttons from which you can set your own preferences and configuration to fit your required usage for scanning.

To configure a button, right-click on the button, and the configuration window will appear. You have four function choices of scan action,

Scan to Image, Scan to OCR, Scan to E-mail and Scan to File. Scan to Image: This setting allows you to scan a page directly into

any graphic viewer/editor software. You can select any kind of image editor application you have installed on your computer as a destination application.

Scan to OCR: Scanned documents will be converted into editable text files. If you have a third party OCR software package installed on your PC you can select it. You can also select the destination application for the editable text.

Scan to E-mail: Scanned images will be attached to an E-mail message. You can choose which E-mail application to use if you have more than one installed on your system. You can also select the file type for the attachment and create a quick send list of E-mail addresses chosen from your default E-mail address book.

Scan to File: This setting allows you to save a scanned image to any directory on a local or network hard disk. You can also select the file type to be used.

3 - 12 USING THE CONTROLCENTER2.0

Customizing a user-defined button

To configure a button, right-click on the button, and the configuration window will appear. Please follow the following guide lines for the button configuration.

Scan to Image:

In the General tab You can enter up to 30 characters in the Name for Custom field.

This name will appear as the button name. Select the type of scan from the Scan Action field. In the Settings tab You can select Target Application, File Type, Resolution, Scan

Type, Document Size, Brightness and Contrast settings.

USING THE CONTROLCENTER2.0 3 - 13

Scan to OCR:

In the General tab You can enter up to 30 characters in the Name for Custom field.

This name will appear as the button name. Select the type of scan from the Scan Action field. In the Settings tab You can select Target Application, File Type, OCR Software,

Resolution, Scan Type, Document Size, Brightness and Contrast settings.

3 - 14 USING THE CONTROLCENTER2.0

Scan to E-mail:

In the General tab You can enter up to 30 characters in the Name for Custom field.

This name will appear as the button name. Select the type of scan from the Scan Action field. In the Settings tab You can select E-mail Application, File Type, Resolution, Scan

Type, Document Size, Brightness and Contrast settings.

USING THE CONTROLCENTER2.0 3 - 15

Scan to File:

In the General tab You can enter up to 30 characters in the Name for Custom field.

This name will appear as the button name. Select the type of scan from the Scan Action field. In the Settings tab Select the file format from the File Type pull down list. You can either

send the file to the default folder which is shown currently in the Destination Folder box or select your preferred folder by using button.

You can also select Resolution, Scan Type, Document Size,

Brightness and Contrast settings.

3 - 16 USING THE CONTROLCENTER2.0

PHOTOCAPTURE

(not available for MFC-5440CN and MFC-3240C)

These buttons can be used to open or copy the files and folders from the media card inserted into the machine.

Open PCC Folder (PCC: PhotoCapture Center™)

The Open PCC Folder button allows you to open Windows® Explorer to show the files and folders on the media card.

USING THE CONTROLCENTER2.0 3 - 17

Copy From PCC (PhotoCapture Center™)

The Copy From PCC button allows you to copy the files on the media card to any directory on your hard disk. To change the destination folder or other settings, right-click on the button and select your preferred settings for file copying.

In the Copy folder section the default settings are Create a new folder based on the PCC files Date or Month, and Date. With these settings, before copying a folder is created with a name derived from the date the original file was created. The copy will then be saved into this folder. For example, the copy of an original file created on Oct.08, 2004 will be saved into a folder named 10082004.

If you select Retain PCC folder structure when copying, the copy will be saved into the same folder as the original, no new folders will be created.

If you check Create date folder before copying, a folder derived from the current date will be created. The copy will then be saved into this folder.

3 - 18 USING THE CONTROLCENTER2.0

Copy To Application

The Copy To Application button allows you to open the files from the specific application after copying to the folder of the application. To change the folder settings, right-click on the button and select your preferred settings for file copying.

If you select Retain PCC folder structure when copying, the copy will be saved into the same folder as the original, no new folders will be created.

If you check Create date folder before copying, a folder derived from the current date will be created. The copy will then be saved into this folder.

USING THE CONTROLCENTER2.0 3 - 19

COPY

The Copy buttons (1-4) can be customized to allow you to take advantage of the features built into the Brother printer drivers to do advanced copy functions such as N-in-1 printing.

Before you can use the Copy buttons you must first configure the printer driver by right-clicking on the button.

You can enter up to 30 characters in the Name for Copy field and select Copy Ratio.

In the Scan setting field you can select the Resolution, Scan Type,

Document Size, Brightness and Contrast settings to be used.

3 - 20 USING THE CONTROLCENTER2.0

Before finishing the Copy button configuration, you must set the Printer Name. Then click the Print options button to display the

printer driver settings.

The Print options screen will vary depending upon which model printer you have selected.

In the printer driver settings window you can choose advanced settings for printing.

You must configure each of the copy buttons before they can be used.

USING THE CONTROLCENTER2.0 3 - 21

PC-FAX

This section allows you to easily open the software for sending or receiving a PC-FAX or edit the address book by clicking the appropriate button.

Send

The Send button allows you to scan a document and automatically send the image as a fax from the PC using the Brother PC-FAX software. (See PC-FAX sending on page 5-1.)

To change the Send settings, right-click on the button to open the configuration window. You can change Resolution, Scan Type,

Document Size, Brightness and Contrast settings.

3 - 22 USING THE CONTROLCENTER2.0

Receive / View Received (MFC-420CN, MFC-620CN, MFC-5440CN, MFC-5840CN and MFC-3340CN only)

The Receive button allows you to start receiving PC-FAXes to your computer. By clicking this button, the PC-FAX receiving software is activated and starts receiving fax data. (See Running PC-FAX

Receiving

on page 5-19.)

When the machine is connected to the network, you cannot use this function.

When the PC-FAX receiving software is running, the View Received button will appear to open the viewer application. (PaperPort

USING THE CONTROLCENTER2.0 3 - 23

9.0SE)

Address Book

The Address Book button allows you to configure add/amend or delete contacts from your address book. By clicking the button, the address book window will open for your editing. (See Brother Address Book on page 5-7.)

Setup

By clicking the Setup button, you can configure the user settings used by the PC-FAX application.

(See Setting up user information on page 5-2.)

3 - 24 USING THE CONTROLCENTER2.0

DEVICE SETTING

In this section you can configure the machine settings or check the ink levels by clicking the button.

When the machine is connected to a network, you cannot use this function.

Remote Setup (not available for MFC-210C)

The Remote Setup button allows you to open the Remote Setup Program window with which you can configure the machine setting menus.

USING THE CONTROLCENTER2.0 3 - 25

Quick-Dial (not available for MFC-210C)

The Quick-Dial button allows you to open the Set Quick-Dial window of the Remote Setup Program, so you can easily register or change the dial numbers from your PC to the machine.

Ink Level

The Ink Level button opens the Status Monitor window, which displays the ink level for each cartridge.

3 - 26 USING THE CONTROLCENTER2.0

Using MFC Remote Setup

(For Windows®)

MFC Remote Setup

(not available for MFC-210C)

The MFC Remote Setup application enables you to configure many MFC settings from a Windows application, the settings on your machine will be downloaded to your PC and displayed on your computer screen. If you change the settings, you can upload them directly to the machine.

You cannot use the MFC Remote Setup application if your machine is connected via a Network. (See Network User’s Guide.)

From the Start menu, select Programs, Brother, MFL-Pro Suite

MFC-XXXX (Where XXXX is your model name), and then select MFC Remote Setup.

application. When you access this

USING MFC REMOTE SETUP 4 - 1

OK button

When you click OK, the process of uploading the data to the machine begins. The MFC Remote Setup program is closed if an error message is displayed, enter the correct data again and then click

OK. Cancel button

The Cancel button clears your changes and exits the MFC Remote Setup application without uploading any data to the machine.

Apply button

The Apply button uploads the data to the machine, but stays in the Remote Setup application so you can make more changes.

Print button

The Print button prints the selected items on the machine. You cannot print the MFC Remote Setup changes until you click the Apply button to upload the new data to the machine. Then you can click the Print button to get an up-to-date printout.

Export button Click the Export button to save your current settings to a file. Import button

Click the Import button to read the settings from your saved file into the MFC Remote Setup screen.

You can use the Export and Import buttons to save and use several sets of settings for your machine.

4 - 2 USING MFC REMOTE SETUP

Using Brother PC-FAX

software

(For Windows®)

PC-FAX sending

The Brother PC-FAX feature allows you to use your PC to send any application or document file as a standard fax. You can create a file in any application on your PC, and then send it as a PC-FAX. You can even attach a cover page note. All you have to do is set up the receiving parties as Members or Groups in your PC-FAX Address Book or simply enter the destination address or fax number into the User interface. You can use the Address Book Search feature to quickly find members to send your fax to.

■

PC-FAX is available in Black & White only.

■

If you are using Windows® XP or Windows® 2000 Professional, you need to log on with administrator rights.

■

Please check Brother Solutions Center for the latest updates available for Brother PC-FAX. Visit http://solutions.brother.com/

USING BROTHER PC-FAX SOFTWARE 5 - 1

Setting up user information

You can access the User Information from the FAX Sending dialog box by clicking .

Sending a file as a PC-FAX using the Facsimile style user

(See

interface

From the Start menu, select Programs, Brother, MFL-Pro Suite MFC-XXXX (Where XXXX is your model name),

and then select PC-FAX Setup. The Brother PC-FAX Setup dialog box will appear:

You must enter this information to create the Fax Header and Cover Page.

Click OK to save the User Information.

on page 5-16.)

5 - 2 USING BROTHER PC-FAX SOFTWARE

Sending setup

From the Brother PC-FAX Setup dialog box, click the Sending tab to display the screen below.

The user has the choice of two user interfaces: Simple style or Facsimile style. To change the user interface select the interface setting you want: Simple style or Facsimile style. (See on page 5-4.)

User interface

Outside line access

If you need to enter a number to access an outside line, enter it here. This is sometimes required by a local PBX telephone system (for example, if you must dial 9, to get an outside line in your office).

Include header

To add header information to the top of the fax pages you send, check the Include header box.

USING BROTHER PC-FAX SOFTWARE 5 - 3

User interface

In the Sending tab, select the user interface you wish to use. You can choose the Simple Style or the Facsimile Style.

Simple style

Facsimile style

5 - 4 USING BROTHER PC-FAX SOFTWARE

Address Book

If Outlook Express is installed on your PC, you can select which address book to use for PC-FAX sending, Brother Address Book or Outlook Express from the Address Book tab.

For the Address book file, you must enter the path and file name of the database file which contains the address book information.

—OR— Use the Browse button to find the database to select.

If you select Outlook Express, you can use the Outlook Express Address book when clicking the Address Book button on the sending window.

USING BROTHER PC-FAX SOFTWARE 5 - 5

Speed-Dial setup

From the Brother PC-FAX Setup dialog box, click the Speed-Dial tab. (To use this feature, you must select the Facsimile Style user interface.)

You can register a Member or Group on each of the ten Speed-Dial buttons.

To register an address in a Speed-Dial button:

Click the Speed-Dial button you want to program.

Click the Member or Group you want to store on the Speed-Dial button.

Click Add >> to save it.

To clear a Speed-Dial button:

Click the Speed-Dial button you want to clear.

Click Clear to erase it.

5 - 6 USING BROTHER PC-FAX SOFTWARE

Brother Address Book

From the Start menu, select Programs, Brother, MFL-Pro Suite MFC-XXXX (Where XXXX is your model name), and

then click PC-FAX Address Book. The Brother Address Book dialog box will appear:

USING BROTHER PC-FAX SOFTWARE 5 - 7

Setting up a Member in the Address Book

In the Brother Address Book dialog box you can add, edit and delete stored information of Members and Groups.

In the Address Book dialog box, click the icon to add a Member.

The Brother Address Book Member Setup dialog box will appear:

In the Member Setup dialog box, type the Member’s information.

Name is a required field. Click OK to save the information.

5 - 8 USING BROTHER PC-FAX SOFTWARE

Setting up a Group for Broadcasting

If you often send the same PC-FAX to several recipients, you can combine them in to a Group.

In the Brother Address Book dialog box, click the icon to create a Group.

The Brother Address Book Group Setup dialog box appears:

Type the name of the new Group in the Group Name field.

In the Available Names box, select each Member to be included in the Group, and then click Add >>.

Members you add to the Group will be added to the Group Members box.

After all the members you want have been added, click OK.

USING BROTHER PC-FAX SOFTWARE 5 - 9

Editing Member information

Select the Member or Group you want to edit.

Click the edit icon.

Change the Member or Group information.

Click OK to save your changes.

Deleting a Member or Group

Select the Member or Group you want to delete.

Click the delete icon.

When the Confirm Item Delete dialog box appears, click OK.

Exporting the Address Book

You can export the whole Address Book to an ASCII text file (*.csv). Or if you wish, you can select and create a Vcard that will be attached to that Member’s outgoing E-mail. (A Vcard is an electronic business card that contains the sender’s contact information.)

To export the whole current Address book:

If you are creating a Vcard, you must first select the member. If you select Vcard in Step 1, Save as type: will be Vcard (*.vcf).

From the Address Book select File, point to Export, and then click Text.

—OR— Click Vcard and go to Step 5.

From the Available Items column, select the data fields you wish to Export and then click Add >>.

Select the items in the order you want them listed.

5 - 10 USING BROTHER PC-FAX SOFTWARE

Brother MFC-210C, FAX-2440C, FAX-1940CN, FAX-1840C User's Guide

Specifications and Main Features

Frequently Asked Questions

User Manual

Table of Contents

Using the Brother printer driver

Features

Choosing the right type of paper

Printing a document

Simultaneous printing and faxing

Clearing data from the memory

Checking the Print Quality

Printer operation key

Job Cancel (MFC-5440CN only)

Status Monitor (Windows® only)

Watching the machine’s status

How to turn off the status monitor

Printer driver settings (Windows® only)

How to access the printer driver settings

Basic tab

Media Type

Quality

Enhanced Print Settings

Bi-Directional Printing

Enhanced Normal Printing

Color Enhancement (True2Life®)

Paper Size

Page Layout

Border Line

Orientation

Copies

Collate

Reverse Order

Paper Tray (MFC-5840CN only)

Advanced tab

Color

Color/Grayscale

Image Type

Custom Image Type

Halftone Pattern

Scaling

Watermark

In background

In Outline Text (Windows® 2000 Professional/XP Only)

Print Watermark

Watermark Style

Device Options

Print Date & Time

Quick Print Setup

Status Monitor

Support tab

Brother Solutions Center

Web Update

Check Setting

HOW TO SCAN USING WINDOWS® 2 - 1

Scanning a document (For Windows® XP only)

WIA compliant

How to access the scanner

Scanning a document into the PC (MFC-3240C and MFC-3340CN only)

Scanning a document into the PC (not available for MFC-3240C and MFC-3340CN)

Scanning a document using the ADF

Pre-Scanning to crop a portion you want to scan using the scanner glass (not available for MFC-3240C and MFC-3340CN)

Brother Scanner Utility

TWAIN compliant scanner driver for Windows® XP

Scanning a document

TWAIN compliant

How to access the Scanner

Scanning a document into the PC

Scanning a whole page

Pre-Scanning to crop a portion you want to scan

Settings in the Scanner window

Image Type

Resolution

Scan Type

Brightness

Contrast

Document Size

Using the Scan key (For USB cable users)

Scan to E-mail

Scan to Image